welcome everyone Sounds like we've got a fairly short agenda today Let's get a couple of things approved and let our team get on with building our building Are there any with minutes today or is that going to get pushed No we're in uh
Steve So they're on there The minutes were attached to the calendar invitation that I sent out not the uh webinar invitation that you received Um so you probably got two invitations one that allowed you to come in as a panelist and
one that had the minutes and the uh agenda attached Okay Is there a motion on the floor to approve the pre the meeting minutes from and somebody help me out with the date Uh the meeting minutes were from February 27th
The meeting minutes from February 27th Is there a motion All right Frank's motioning I'll second We have a any discussion Seeing none
Okay I got to do a roll call vote Mr Cruel Yes Okay I'm a yes Miss Blair Yes Okay Mr Paige Yes Yes Okay Miss Hill I'm saying I was
absent Okay Uh Mr Fenny Yes Okay Miss Labar Yes Okay Miss Mr Thompson Yes Okay And did I
see Tom Christensen come on Not yet Okay Uh Miss Collins She She bailed on you Okay Okay Uh then that's everybody who is in attendance So the yeses have it I'm also a Yes Oh Ryan I missed you How did I miss you Real
nice Real nice Ryan we thought we had your proxy It just says East Long Meadow in your name tag All right Yeses have it Thank you Ryan Excellent Benjamin I don't have an
agenda in front of me so bear with me I presume the next topic is the high school GMP vote You're exactly right Steve So I'll take the wheel Thank you Um so good afternoon everyone Long time no see Um so as everybody knows the main order of business today is to approve as
Steve just said Fontaine's GMP contract amendment number four Um so we met with Gordon Steve um and Jones Witset and and Fontaine on Friday to review the amendment Um and once we
were comfortable with it we did send it out to the uh the building committee for your review And so just to a little history about this or the ins and the outs Uh the contract amendment establishes the the full guaranteed maximum price for the contract Um the
contract price only increases when uh there are added requirements you know outside of this agreement such as change orders So that number won't inflate unless um unless we tell it to Um it contains all the general conditions uh which I can best describe as the the
cost to manage the project you know the the management personnel the the job trailers um etc as well as the general requirements um which are the the non-management aspects of the of the project you know such as like surveying or or you know general tools for for
Fontaine uh cleanup measures things of that nature Um it also includes an appropriate level of of allowances and scope holes on allowances for undefined scope Uh things that we know are going to be necessary but we can't uh quantify at this time Um there's some examples
within the the document uh floor patching temp stairs uh things like that Um and then scope holds again are are that's for scope that is anticipated um on the project but not yet assigned to a particular bid package Um so we need to be cognizant of that and put some money
into Fontaine's contract for that Um and the bigger picture is uh it it includes the contract values um for all the bid packages that have been awarded so far Um it includes holds for the packages that that haven't uh yet been purchased So once again this GMP um we're calling
it the full GMP the full guaranteed max price It really is our line in the sand moment Um however there are a few packages within the GMP that have yet to be bought out Um Fontaine has good pricing on those has been working with their subcontractors uh or sorry working
to uh bring on subcontractors So um we're looking forward to procurement uh in in the near future Um but for right now those are those are carried as holds Um Ben agree that that's fairly typical Yes absolutely Yes Yeah And a lot of those
things I should I should clarify the packages I'm referring to are I don't want to say they're they're smaller packages um but they're they're they're further in the project um so there's not as as as much of a need or an importance on them right now as the ones that have been bought out um that being said
Fontaine is actively working with with um with those packages and and getting feedback and and pricing and stuff So um I I want to say we're probably 90% uh bought out right now So we're in a we're at a good uh place and we're carrying good numbers to uh to cover us um from
here on out Um so just that's kind of the gist of the amendment itself Um so just to a few more uh quick hitters here The the um the goal of this whole thing uh the PFA uh the project funding agreement if
you will Um if everybody recalls that was set back in uh 2023 fall of 23 Um when we uh finished schematic design uh the project was voted through Uh the construction budget value at that point
was set at 147,368,525 Um sorry that's the that's the new one I just read off GMP amendment number four Let me backtrack The G the PFA um project funding agreement budget was 147,537,913 GMP amendment number four as
I just said uh 1473 $368 um525 Um so all in all uh we're 169,388 lower than the PFA budget Um so what we need to do obviously we we'll
need to ask you folks to approve um Fontaine's amendment today So that will be one vote Um but we will need to reconcile the GMP bid budget to the existing project funding agreement That's kind of the next step in this uh cycle with MSBA Um and in doing so MSBA
does allow the district to keep the difference uh within the project if it does elect to do so Um we've had conversations with with Gordon and Steve um so far but we wanted to hear the feedback from the full school building committee today um on whether or not
that would be a good idea I I personally um do recommend keeping the the money within the uh project Um there's no there's no harm in doing so Um there's no foul Essentially what happens is um you keep the money within your contingency um and MSBA will not
increase their grant participation because of that money So you know if you spend that money on something that might uh otherwise have been eligible on a project they will not uh it's going to be fully ineligible is is the best way to describe it However um you know having
$170,000 around there um sitting or extra in your contingency I don't think hurts So that would be my recommendation Um but we're we're looking for feedback from the full committee um today and probably a vote Um I know it wasn't on the agenda however I think that will help formalize things So um anyways back
to the the first order of business I'm kind of all over the place here but um the GMP contract amendment number four approval I was just wondering if there were any questions on that I do have a question Ben Um so I see some of the negative figures there Is that just
because there's been a reduction from the prior amendment that went through Correct Yeah So if you recall there were pri prior amendments um and in there were there were allowances There was money put into there Um and in in this latest edition Montaine went through with the project team and and they were
comfortable um drawing down those previous uh agreed upon contingencies allowances things like that Pam and arriving at the the final number So anything you see there that gets credited back is uh per the previous amendments And then um the column all the way to the right is uh where we're
at final Okay great Thank you Any other questions Greg Nothing Okay Is Is there a motion on the floor to approve Fontaine's guaranteed maximum price for East for the new East Long Meadow High School at a value of
147,000$147,368,525 So moved Second Any more discussion Seeing none Okay we'll do a roll call vote Mr Crucial Yes Okay let me Yes Miss Blair
yes Okay Mr Paige yes Miss Hill yes Mr Fenny yes Miss Labar yes
Mr Thompson Yes And Mr Christensen joined us Mr Christensen Yeah Okay Miss Collins Yes And Mr Quimby Yes
Right The yeses have it Excellent Before we move on I would like to recognize uh you know it's no easy thing to get through 18 months and end up about 160 grand under on $150 million So I I think
our team Scansa design team Fontaine and this committee should feel really proud of that that there were a lot of decisions we had to make sometimes in a compressed time frame and it certainly gives every appearance that we're getting the building that we want for a
number we can afford So kudos to all Diva I will add it is our hope that we bring the job in under the GMP and there's uh savings additional savings to
the community You know that is I think mutual goal mutual goal that we all have Yep Agreed All right Ben you want to take us to part two or do we go straight to a vote You guys can tee it up for a vote if
you'd like Um does anyone have any questions about the money remaining in the project Looks like none Is there a motion on the floor to retain the difference between the PFA
value and the GMP value within the project for disposition at a later time Is there a motion I'm sorry I can't see it It's all moved Thank you Is there a second Tom and
Ryan Okay Okay Any more questions Roll call vote Roll call vote Okay Mr Crucial Yes sir I'm a yes Miss Blair Yes Mr Page Yes
Miss Hill Yes Mr Penny Yes Miss Lebar Yes Hey Mr Thompson Yes Okay Mr Christensen Yes
Miss Collins Yes And Mr Quimby Yes Yeses have it All right Excellent I I believe that concludes our responsibilities for the day in regards to the high school Hey
Steve if I could mention we got some good press in the reminder this week Front page Everybody got some good press there for the topping off So check it out Good stuff Ben anything further today No thank you everyone for your help today I will be
following up with the signitories uh to get this thing uh fully executed and uh see everybody on April 17th Good Excellent Motion to adjurnn So moved Okay Second Seconded Ryan we
need a second Come on now We know that Okay Mr Crucial I'm a yes Yes sir Miss Blair yes Miss Paige yes
Okay Uh Miss Hill yes Miss Fenny yes Miss Labar yes Mr Thompson yes Mr Christensen Yes Miss Collins Yes And
Miss Quimby Yes Right We are officially adjourned Thank you everybody Thank you