We will call the meeting to order of the bylaw review committee of May 15th. Uh call to order at 601. Uh according to master general law, if you're recording this meeting, please state your name. The only one here is Elcat for recording. Uh first up on the agenda,
let's approve our minutes from April 17th. I'll entertain a motion to approve the minutes of April 17th. So moved. Do I hear a second? Second. Any further discussion? All those in favor, please signify by saying I. I. I. Any opposed?
Any abstensions? None. Motion carries. Minutes are approved. Thank you, Connor, for the minutes. Okay. All right. So, I believe we're ready to start on chapter 74, the health department.
So, I have George's notes if anyone would like to hear. Oh god. I can speak for myself tonight. Okay. Very good notes by the way. I'm good. I'm copying them. It's uh let's see how we change the structure. Department head
first, right? Teleports at the end. Yeah. Department head composition. So health department. Um I don't think we need the history because that'll get scrubbed.
So just for note the history um that is actually put in by e-code. Yeah. So whenever it changes they change um just to keep up with it. So whatever changes we make every single change will have that somewhere. Yeah. 74-1 department head. The town manager
shall appoint a director of public health. The director of public health shall be responsible for the supervision and coordination of all public health related functions of the town that are placed under the director's control by the Massachusetts charter laws, the charter bylaw, the town manager rules and regulations or by other town vote.
We changed that, didn't we? Yeah, I feel like by the other town vote. What did we do? Well, that's Oh, we changed it to that. Looks like Oh, okay. Massachusetts journal law charter bylaw town manager rules of rags other town vote
charter bylaw town manager rules of rags or by the town chat that looks like it's yeah and this might be jumping ahead the board of health is state level right there's not a board of health here like there is a board of health okay and we will get to it with all the boards and
commissions at the end got it okay got it but the director of public health answers to the town manager Sure. Right. Right. I saw a board of health down below. I know there's like the planning board and stuff. I wasn't sure if that was um town or not. Uh composition. The health department shall be under the
direct direction of the director of public health and include additional employees as required for the efficient operation of the department. Okay. Duties and responsibilities. The purpose of the health department is to protect and strengthen the public health in the town. It shall be responsible for
the performance of all public health related functions and activities of the town. Health department staff act as an agent of the board of health enforcing all related regulations of the commonwealth of Massachusetts, all related bylaws and regulations of the town of Sal Meadow and shall perform any other duties which may be assigned by
state or federal statute, state or federal regulations or town regulations or bylaws. The health department provides administrative, technical and clerical support to the board of health. No comment permits to act as an agent of the board of
health. Agents good. Good. Yep. All right. Annual report. The director of public health shall annually prepare and submit to the town manager a report that shall contain all matters pertaining to the department as required by the town manager.
That seemed as our Yeah. Annual report was last, right? Yeah. Mhm. And they don't need to inventory or anything like that. There's nothing special like for the fire department. No. Um, one little nit or a question really. Do we need to
say employees? Like do they oversee contractors or stuff? Cuz I've been told by lawyers personnel is more generic than employees. So if it needs to be broader, that's only suggestion. If that's even a thing.
Um, I don't think we have to be defined in here. That's fine. I think technically the town manager is in charge of any and all employees, which would also be any subcontractors or anything hired. Okay. Well,
contractors are not employees. Well, I'm just saying that the town manager is still in charge of everyone, but he may designate someone to Yep. But the composition of the department would not include contractors. They would not be part of the department. They'd be hired. Fair
point. Yeah. Under a separate contract. Yeah. Uh, all right. I will entertain a motion to recommend chapter 74. Actually, we don't need to cuz we didn't change anything. I was going to say the first one. Yeah, I know. No, we didn't
change the structure. No. Um, yeah. No law references. So, what you're saying is the health department did a good job when they crafted their watch or something, right? They'll uh have to watch the video to
hear you say that. All right. I'm 78. It's big blank space. Human resources. Oh, yeah. The format does look weird. Or what's it? Do we need the article one if there's no article two? Let's see. Cuz um No, we had an
article for emergency services, right? Cuz that was broken. I think that one had Yeah. Yeah. Article one and article two. Well, if there's no article two here, we might or take that out. Yeah. Maybe there was and they got to weave it
last time. Weird, right? Oh, yeah. I wonder if people started doing it article every time because except the health department. Another kudos. Well, the structure Yeah, the structure
is the same as the others, so that's good. All right. Human resources department. The town manager shall appoint a director of human resources. The director of human resources shall be responsible for the supervision and coordination of all matters of the town that are placed
under the director's control by charter bylaw the town manager rules and regulations or by other town vote. Yeah. Oh, I as a and I just don't remember from before. Um weren't what was it just like police chief, fire chief? They wasn't that like the town council
approves it or something but DW and town clerk. Okay. But the uh it's a different appointing structure for like HR versus those, right? Yeah. So, town council approves all of them. The count town council has approval of
veto veto power. Veto power. Okay, got it. So, there's no update here cuz I remember we talked about the fire chief or police chief one before. So, I didn't know if we need to tweak that here. All right, never mind. So we're looking to just remove the article one human resource department
because the under yeah the other town votes already there was the thought process that the chapter is human resources and that at a later date there may be other entities under this under human resources like public
safety. Yeah. I'm I'm just not sure. Yeah. Well, your chapter 78 then didn't read human resources department just like the health department one does. Yeah. Or maybe it was just one of those copy paste things. Most everything was copy paste.
Yeah. And yeah, if by the way, if there's a mess up, it's probably me because I did a lot of these. So, yeah. And if we aren't adding article two now, might as well delete article one. Yeah. Yeah. I agree. Uh, do we need to in 78-1? It's the director of human
resources shall be responsible for the supervision and coordination of matters of the town that are placed under the director's control by charter blah blah blah. Uh do we need to specify that's human resources matters or do we just leave that open to the town manager? I leave that up to the
town manager I would think. Yeah. Yeah. H can be kind of vague because it can be recruiting. It can be you say human resources says like the director of public health shall be responsible for the supervision coordination of all public health related functions you know public health is pretty
straightforward human resources you have to put a definition in for that and I guess when we get to it we didn't say like it matters we just said matters of the time oh we can limit it to IT stuff [Applause]
it looks like place on RB I left it. It's open. Yeah. Okay. So, for consistency sake, do we go back to health department and remove it the public health related functions? I would leave them there. Yeah, I'm okay with
that. Yeah. Yeah. Okay. Human resources. So, we're good with 78-1. Mhm. 78-2 the department of human resource shall consist of the director of human resources and include additional employees as required for the efficient operation of the department.
Yeah. Yeah. Consistent uh duties and responsibilities. The human resources department will provide the leadership direction and support necessary to attract, retain and develop talent and talented individuals to align ourselves with the changing obligations of our town. The human resources department will assist town officials and
departments department heads in fairly, consistently, and lawfully creating and administering policies and practices that sustain a professional, productive, efficient, and innovative work environment which supports the town and its departments in effectively performing their missions.
I don't like it. I don't like it at all. It's it's HR speak. Um, Oxford, comma, after the and at the left part of the second line. I guess my how about how about we just add at the end and any other duties that
the town manager may place. See, my problem is this. This is a feel-good statement. It doesn't really talk about duties and responsibilities. HR should be responsible for doing things like dealing with complaints, harassment, uh
discrimination. Uh yeah. I mean, part of it is hiring. Hiring. Yeah. of firing, but I don't know how much of that you want to go into. Yeah. And I think for the the complaint part descriptions,
yeah, I think that's covered under administering policies and practices that sustain professional, productive, efficient, if you want to add safe or something like that. Sure. Yeah. But it just seems like too many. It's a lot. It says a lot of stuff, but it also doesn't say anything really other than they're
creating policies and procedures. They do a lot more than that with a bunch of fancy words on it. They they they should have other duties and responsibilities, you know, in terms of administering personnel policy. Well, administering policies. Yeah. But
um somehow or other HR departments that I've dealt with do a lot more than just make life beautiful for everybody. But I'd like to see a broad statement and all other duties and
responsibilities um assigned by the town manager assigned to that department by the town manager. And that way there it's completely broad and if he wants to narrow it down they can't have something to go well this is
our responsibility do we do we say something as simple as like I don't know hiring training and disciplining management I don't know if the discipline falls into it because
I mean especially like police fire usually the chief that's administers it after discussing it through HR and what the appropriate steps are. Right. Right. Yeah. I think it re I think it's unnecessary, but I would have a good
idea what to change it to either. I guess maybe we should ask HR to see if they could do that. Tell us what duties and responsibilities do. What are they actually doing on a day-to-day basis? What are their duties and
responsibilities? Why don't you just go into AI and uh ask what HR duties are? I'm joking. He's got Yeah. Like I'm looking at Wolver and Long Meadows like HR page and it goes into a little bit more detail than that, right? Yeah.
Like it talks about collective bargaining, benefits, compensation. say some of it's like the human resources department provides leadership and support to attract training and develop talent while providing town officials and departments create while helping town officials and
departments create fair, consistent and lawful policies that foster professional, efficient and innovative work environment. Almost sounds like what we were writing but took the whole sentence out. But I
mean typically it goes beyond policy writing. You know, HR has more responsibilities than just writing policies. Yeah, I would say I mean it's covered there with the administering of it. Yeah, I guess and I think it all depends on which town I mean if we're
just looking at our town, what does our HR do and I don't want to have to change the bylaw going forwards if if all of a sudden they're doing something else. I would just go to the HR person and get the bullet points from them and just to make sure it's aligning and we can go
from there. I'd like to see a bit of a hybrid. Like I don't want to make it so fine grain that we have to change it if things shift, but I do think it's a little too vague and there should be a little bit more parameters around what we're expecting the department to be
responsible for and like cut half the adjectives out of there. Yeah. Yeah. Yeah. Do uh do we want to assign this to Audra and Tom to review? Yeah. Confirm the accuracy and please simplify. Do they do they keep employee records or
are those kept by the individual departments? There's is there retention is probably that's probably a state law anyway. So well so now because we have an HR department you have to remember for years this town did not have one. Yes. Um, and so the department heads
kept all of their own stuff, right? But now performance and everything. Now keeping those records or not is a question. They're supposed to believe they are. Okay. Because I know when HR first started,
they were like, well, where are these records or the job descriptions? Yes, that was part of it. Mhm. And that's probably like for recordeping. I forget the exact words of the town manager role, but he
could delegate that to them and that could just be at the policy level. Then the director of human resources shall annually prepare and submit to the town manager a report that shall contain all matters pertaining to their department as required by town manager. That is pretty standard. Mhm.
All right. So, we can't approve this one until we hear back from them. Speaking of that, did we have other open comments from before that we got to go back and look at account attorney? Oh jeez, that one. Feel bad I asked now.
Oh yeah. Oh, you might be able to hide the formatting comments. No, no, I can just do open resolve. Yeah. Yeah. Oh, all good. Oh, the inventory. And then what was the next one there?
I'm assuming the town manager is probably going to wait until we're advanced quite a ways and then go through and hit alloom. Boom. Yeah. He said he's gotten feedback from other departments, too. Okay. All right. Never mind. Yeah, we part of it is we're been in the middle of the budget. Yeah, it
has taken up a little bit of his time. I mean, if it makes sense, we can always do get get a bunch down. You can always come in and work with us on it if it's easier. Uh for now. Yep. It chapter [Music]
83. I'm a better member. these zero zero one binary. Uh the department head town manager shall appoint a director of information technology. The director of information technology shall be responsible for the supervision and coordination of matters of the town that are placed under the
director's control by charter bylaw the town manager rules and regulations or by other town vote. Mhm. The department of information technology shall consist of a director of information technology and include additional employees as required for the efficient operation of the department. Did you want to change that to
personnel? No, we said no before, right? Yeah. Yeah. Duties and responsibilities. The duties of the department of information technology shall be to support the town's operating units in their use of information technology it to manage town and
departmental information systems and to recommend appropriate IT plans standards and training. This looks like need some work. Yeah. Approve appropriate IT plans. Got a lot to do. Yeah. Right. Standards
and training so users may make full and effective use of information technology resources. uh the tasks I I mean like so we defined it. Can we well two things one the Oxford comma after
standards and instead of information technology resources can we just say it? Oh, I don't even think we need resources. Effective use of just resources or it I I don't know. E either e either is fine.
Um I don't think the resources well even in the first sentence do we need to say operating units or can we just say departments? Well, see I had that highlighted. Yeah, that's a good one. You took my thunder. And if we're going to switch things to
it, should we do that right at the top under department head? So, I was going to say that first. So, that portion where we put the acronym is it's the first time it's not capitalized because it's director, Department of Information
Technology, and director. So those are proper nouns before we introduce you know it as a regular noun. I forget the thing common noun. Common noun. Common noun. Thank you.
You're saying so capitalizes regular. No no I'm saying leave that alone. I'm saying it to me it makes sense to define information technology is it there because that's the first time it's not used as a title. Oh right. Right. And then anytime after this, we can just call it. I don't even think we need the
resources. Well, we could probably even say similar to some of the other ones, it's kind of like reversed in that first sentence, too, where it's like it says the department of information technology, whereas other ones say like the human resources department. That should
probably just be like the IT parentheses department. So thinking like do like a something like that to the IT department. Yeah. Yeah. Cuz up the top you call it
information technology department. So yep paragraph gives me a headache. I know the duties of the information technology IT department shall be to support the town
departments in their use of technology to manage talent departmental information systems and or recommend appropriate IT plans, standards, and training so users
may make full and effective use of IT resources. Yeah. I mean, we'd have to split into two sentences. It's just very long for a sentence. It's very long. I mean if we want to we could stop at
information departmental information systems and then just say uh the IT department will also recommend appropriate blah blah blah resources The tasks involve working with senior
managers and department heads to find the town's services. See, like this looks like job description stuff. Yeah, I mean it's four different clauses. So, yeah. Why don't you um Shelby to support and then skip over all the extras and
manage counter departmental information systems. Let's move up. The duties of the department of information technology shall be to support and manage town and departmental information systems. That way there you take out the
town's either operating units and their use of information technology. Um it's just to support and manage. Yeah. So that whole second line can get struck right now because that's where the manage was before.
the third line. So the so what because you added support and manage on line one. Yeah. All of line two just how it lines up is redundant. So if you strike that it'll read manage and then line three town and departmental information systems. That's what Ralph is
suggesting. So that makes that new first sentence, you know, half the length. So I remove this. Yes. Okay. Okay. And I see it. The duties of the information technology department shall be to support and manage town and
departmental information systems. Period. Period. The IT department will also recommend appropriate IT plans, standards, and training so users may make full and effective use of IT resources. The tasks involve working with senior managers and department
heads to define the town's service operational objectives. Like I think all of that should be I think that all that should be gone. Yeah, I agree. I mean even the next sentence cuz it's not about the department at this point. It's about the director.
Yeah. I think that Yeah. And then the last one we keep cuz you cover the schools. Yeah. Yep. And the only thing I would add you you need to break out that the information technology department is responsible for cyber security. uh
sending something for cyber security. Yeah. Um we we could probably uh Yeah. All technology isn't that well information system and cyber security in order. Yeah. You could probably uh and training including cyber security. Yeah.
Yeah. I was thinking it was covered under standards already, but yeah. Oh, one word, right? Yeah. I I Well, yeah. I I think it's one word. I see it both ways, but I'm on the like the Oxford comma. I'm
need to make it one word to get the space back from all the commas I had. Is cyber security one word? Yeah. All right. One word. The internet never lies. I do want to add um um Oh, sorry. The
information technology director is responsible for maintaining and improving upon the efficient city effectiveness and all that line. Do we want to add that under the department head? Can you scroll back up? Yeah. cuz up above it's just the supervision
and coordination of matters and this gets into and I mean you know taking the IT part out of it isn't every department head responsible for maintaining improving the efficiency and effectiveness of all areas under
their direction kind of super yeah I think it's more like a job description or town manager assigned duty okay I have a question for the annual report because I don't know how it works budget-wise for the school department. Do you have to do separate school
department budget stuff too? And does that need to be another section or like school department reporting? Uh that that's done that's more of a financial control we do. Okay. So x amount of our budget sure is goes towards schools.
Okay. Uh that's it for Yeah. I just wasn't sure if that needed to be called out. Yeah. I didn't have anything else there. I will entertain a motion to recommend chapter 83 as amended. So moved. Second.
Moved. Seconded. Any further discussion? All those in favor signify by saying I. Any opposed? I will abstain as that is my department. Motion carries. Chapter 92. A library
department. You have a lot of comments from the library. Department of town manager shall appoint library director. The library director shall be responsible for the supervision and coordination of matters of the town that are placed under the director's control by charter bylaw the town manager of rules and regulations or by
other town vote. I suggest we add in there state law mass general law. Y do we have any others? Um specific I don't know that there is anything for it but there is for
libraries specifically NGO 78. Um there probably is for cyber security. I know there is cyber security privacy. Yeah. Yeah. Yeah. So we probably need to add that to the section we just approved too. Yeah.
Want to go back to that section. So the the HR also did not have that. That's what I have in there. I'm sure there's something miss from my body jar. Yeah,
it's probably a good blanket statement for all of them. Anyway, yeah. Yeah. Yeah, agreed. One thing when we were on the HR section, too. I was just noticing we did take out the article one, but under chapter 78, it just says human resources
instead of human resources department like all the other ones do. Like it says it on the second page but not the first page. Yeah, I I can't change it. Oh, okay. That's I was going to change it but it's however this was converted thing or whatever. So hopefully they'll figure that out.
Yeah. Uh so I updated that but we do approve 78. Go down to it. I'm going to change this from control. Oh biscuit. Oh no. Oh, does this mean No, that was the clean
section. Okay. Yeah. So, we can't approve it. Direct control by master general law, charter, bylaw, town manager, rules of regard by the town vote. Uh, I'll entertain a motion to re-recommend chapter 83 as amended. So moved. Do I
have a second? Second. Any further discussion? All those in favor by saying I I. Any oppose? None. I will still abstain. Do we need to do a vote for 82 as well? Um, that have a comment, right? Yeah, we're waiting to hear back on uh
Oh, yeah. All right. Oh, sorry. Um, was that in the public health one or do we need a change of that? Uh, I stole it from the public health. Got it. All right. Thank you. We still got one clean, right? Yeah. Yeah, we do. Yeah. All right.
Uh, library. I am going to change our last line there. Composition. The director department of the library shall consist of the library director and include additional employees as required for the efficient operation of the department. Easy peasy.
So up at the top, I mean it's library department instead of the department of libraries. Should we say the library department? The library department down the Oh yeah, we did. Yeah, it's already in D3, so
makes sense. Yeah. Oh, yeah. It's weird. Woohoo. Oh, I got one poor Connor conceal. Uh, the duties looking at my notes. The duties of the library department shall be to provide free and equal access to information, resources, and
technology to help educate and enrich the residents of the town of Islam and the surrounding community. Should that be plural community communities? Yes. And then a comma after resources.
You're missing out on the commas. I know, huh? I got the angle for it. Yeah. Uh, library director shall annually prepare and submit to the town manager report that shall consist of all matters pertaining to the department as required by the town manager. Good. Yes, sir. Motion to approve is
amended. Second. Move and seconded. Any further discussion? Hearing none. All those in favor signify by saying I. I. Any opposed? Any absentions? Motion carries. Chapter 97, baby. Yes. Do
uh what's after 97? Yeah, that's that's like a whole session. Yeah, that that'll easily be a whole session. Yeah. So, we want to skip to 115. It's 11:15. Planing planning.
Definitely. Now we can bang that around a half hour. God, we'll see. We'll see. All right. All right. Um I was just looking back up. Just the structure like
Okay. So, planning community development is different than the planning department. Yes. And the building department has no department or annual report that we need to add. Why why is planning community development different from planning? That it's redundant. The
article 3 is redundant but so the planning department is separate. So planning and community development department um is oversees the building the zoning and planning. So basically,
yes, it's basically uh one department and those are all under it. Oh, like department of finance and I think that's per charter. Um that we were to create a planning and community development department, right? But the and the planning department is only one portion
of I would because the director of planning is also the director of planning and community not necessarily. Matter of fact right now planning and community development is um being headed at the
moment by our deputy town manager. What happened to our planner? Um we have a planner Rob Willa. Yeah. who is the director of the planning department. Okay. But not of planning and community development. Okay. Okay. I'll buy it.
Sold. Yeah. So right here in uh the charter uh planning and community development department shall coordinate the functions of the boards, offices and departments involved in land use regulation and management including but not limited to building department,
planning department, zoning board of appeals and conservation commission. So it's kind of like the director of municipal finance has accounting assessors, right? And treasury under it. Oh yeah. And then it says the director may serve concurrently as the director
of those departments but doesn't have to. Right. Okay. So the whole idea of this was to try and bring into one department so someone could oversee not only the building but the planning conservation because in the
past they were all sporadic, you know, one or two. Yeah. So the charter sought to to try and fix that. All right. Uh, article one, planning and comm community development. The town may leader shall
appoint a director of planning and community development. The director of planning and community development shall be responsible for the supervision and coordination of the matters of the town that are placed under the director's control by charter, bylaw, the town manager, rules and regulations or by other town vote. The master will bylaw.
Thank you. Yeah. Do since this is one of those positions, do we want to copy that information from the charter that says that they can be a member? They can be the any of the other department heads or maybe the director may also serve
concurrently as the director or manager within one of the divisions including included in the department. Do we make that a whole new section though? Um I forget what it it's not a requirement of the role. Right. So right
now the deputy town manager serving as this role. Mhm. But it could be so like uh the department of finance kind structure. Yep. So this could be the building inspector. It could be the right I forget the um what's the exact
title of the section in the bylaw? Sorry. Uh, playing. Okay. So, it's not like thou shall. Um, it's the town mayor shall point. Yeah. I think it's I think it makes sense to go and probably whatever the language is for finance like you said like just cuz it's dump it
in there. It's a unique Yeah. Yep. Yep. I don't know. We didn't do that in municipal finance cuz we skipped it. Yeah. I think I'm just thinking about consistency. If we were I think if we do it here, we should do it there as well. I think I think it's a it's big enough
where we need should have that. And it says May, so it's doesn't really set anything. It's kind of it. Yeah. It's not going to get changed from the charger.
Not easily. Yeah. Yeah. I'm missing. Are you looking for something reference to this, Ralph? Um not necessarily something on this um application,
but the department of planning and community development shall consist of the director of planning and community development and include any include additional employees as required for the efficient operation of the department. That's good. Um
the naming consistency for Okay. No, we're calling it department of planning. Okay. Yeah, never mind. Yeah, just out of curiosity. I'm sorry while I'm thinking about it. So if this is the planning and community development, you know, department, then
instead of it being article one, planning and community development, shouldn't the sub departments like the building department actually be article one, you know, you have the department down, right? Exactly. So cuz the so like
the right cuz the planning and community development is the parent and then we got the articles for the children. Is that how we did it for emergency services? They were articles but they aren't they there's no hierarchy. Okay. They're separate departments. Is there
one is that how finances um or this is a different hierarchy? No it has similar and then articles underneath the parts. Yeah. Okay. has parts in it. Part one, two, three, four. Oh, yeah. Parts and then article one, two, three, four,
five. But that's still article one. Article two town account and then part two. Well, so we're in part two departments right now and then all the different departments are. Seems like it's a one to one match parts and Oh,
no. I guess not. So, to not get confused with finance cuz we're going to Yeah, that's that's the whole meeting. I like Ralph's logic on the parent department. Mhm.
Being uh no article and then the sub ones being article. So, sort of like emergency services uh which is number 69. Emergency services is 691. Then article one is police department. Article two is fire department. Yeah. So
this would be the same basic idea. Planning and community development department. Yeah. And then and actually in the table of contents they don't even break it down. There's nothing under it.
I mean there's no articles at all. Yeah. And that was my whole thing. when you look under table of contents, you can't find building department anywhere where at least if we did, you know, that and then article one, building
department, article two. Um, well, that makes sense cuz I was skipping ahead to public works and that one doesn't even list out that there's multiple divisions underneath that. So, that could eventually maybe follow the same pattern if you've got the overall. Yeah, I think that's the
best way overall. Hey, here's your department and yeah, here's the the parent and then and what'll happen is especially with e-code if you put in building department it'll actually bring you to that article with the whole department where right now it's like hey good luck any place that mentions
building is where you go to. Mhm. Uh so looking at structure, do we want to add articles for ZBA and concom? I guess those are probably under
multiple member bodies under three. Well, the point the point is that both ZBA and concom need support and that support. Oh, that's the support side. Okay. Not department really. Yeah. But so then we'd add something from that
commission. Um so the departments would actually be the planning department and the building right department. But right now planning department provides support for ZBA and and conservation which are listed under boards and commissions.
Right. But do we need that? Well, we'll talk about that when we get to the the planning department. Okay. Whether we need to explicitly say that they will support it, those boards, that makes sense. Doesn't is Alex just straight Com.
Well, I do have the budget information somewhere which breaks everything down, but um yeah, for the most part, yes. From what I understand, he's doing um who is that? Alex. Alex, who's he? He's the head
of conservation. Oh, okay. Yeah. Basically like what Donna used to do. Donna pretty much ran conservation. Alex is doing that. Okay. And I suppose similarly the planning he reports to Rob even mentioned that it's supposed to
support the planning board. Uh okay. So we updated this uh we got the department head for plan community development updated composition. We're good. Uh duties and responsibilities of planning and community development not planning. So duties of the department of
planning, community development shall be to provide professional managerial administrative work by developing and coordinating the activities, programs, functions and operations in operations of the department of planning and community development and all of its related boards, commissions, and authorities in
keeping with the town's comprehensive planning and development program. being consistent. Do we call it the department of planning or the planning and community development department? I think department at the end of the to be consistent. Yeah.
Yeah. So planning and community development department. Yeah. And so under the job duties, the development of all it's relative do we say departments, boards, commissions and
authorities because under planning and community development would be department. Yeah, there's um yeah and you got to change it uh that line the third line in that paragraph here. So the other thing is like the
building department is under the umbrella of this but the building department reports directly to the town manager. Mhm. And not to the director of planning and community development per se. How's that?
So, is that maybe why they were three separate articles then if there isn't an actual hierarchy in reporting? I mean, they're supposed to work in the two days. Can you go back? But if there's any specific
item, it's the town manager that oversees the building department and also the planning department. Town manager appoints the planner. The planning director of planning. Yeah, I have that out, guys. Sorry. No, no problem. I'll see you in two weeks. Take
care. This is one of those where I mean you're trying to get one person so that it's basically like a round table. When a project comes in, hey, it comes into the planning and community development department so that the building inspector can be talked to the planning
conservation. Yep. Exactly. What needs to happen? Yeah. So even for under finance, the town manager appoints the director of assessing wall with the board of assessors. Can you go back to like HR or maybe not HR definitely department? I want to see if it says something
different about like oversight or supervision. No, that's generic. So, it doesn't say about overseeing employees. So, one thing like in that planning department bit, it didn't say like oversee all those people. Like, it's more generic. It's like administer
this, coordinate that. So maybe they wrote it that way in mind for the duties there because they aren't technically they're it's not that same reporting line. It's dotted line.
Oh man, we're going to have some fun in the finance. Activities, programs, functions, operations. Yeah. Pro provides work. It doesn't provide supervision. I mean, it does say managerial, but
do we have a comprehensive planning and development program? There's a long-term plan or something. We do, right? We have a long-term plan. Yeah. duties of the department. Okay. So, we're on number 115-3, duties and responsibilities,
right? Yeah. So the duties of the planning and community development department keeping in line with everything else shall be to provide professional managerial and administrative work uh by developing and coordinating the activities, programs,
functions and operations of the planning and community development department and all of its relative departments, boards, commissions, and authorities in keeping with the town's comprehensive planning and development program. Yep. Yeah.
Perfect. Okay. So moved. Okay. Uh yeah, cuz the annual report is the same. Director of planning committee development shall annually prepare and submit to the town manager or report that shall contain all matters pertaining to the department as required
by the town manager. Uh oh. We got to get through more building department. Article one, building department. So, this looks completely different. Like, if we're appointing a building
commissioner, do we want like a similar structure to what we had before? So in this department you have the building commissioner and then you have um individual inspectors under the commissioner. Um
so there's the appointment and then does the building commissioner oversee those individual inspectors? Yes. So the building commissioner is the the building department head? Yes. Okay. So, do we want to make it a department
head to keep it consistent? Um, so by term by MGL, it has to be a building commissioner. Um, and not just a department head. Okay. But you could write that the building commissioner is
the department head. Okay. You know, start out with that. Yeah. Yeah. Yeah. I was think change the title to like department head and it says like the town manager shall appoint the building commissioner. Just the title of that section would be department head so it's consistent. Yeah. Or the town manager shall appoint
building commissioner. The building commissioner will be the department head of the building department. Yeah. I think anything in that terminology would work that the building commissioner is the department head. Yeah. Yeah. Because this is the
department head shall be the building commissioner. Right. And since this is like a statemandated thing, I'd say I'm leaning towards leave the structure alone. Like so I will tell you all of this write up was done by a previous building commissioner. Um I believe it
was Kevin Dukat that wrote all of this. Uhhuh. And so we just took it as he wrote it and put it in and and moved on to the next because there's a lot of stuff. Yeah. Um but that doesn't mean that there's not stuff that couldn't be fixed in here. Yeah.
Excuse me. I mean like see the building commissioner shall have control and supervision over the electrical department um inspector of wires plumbing department inspector of plumbing but I
don't know if we actually have an electrical department a plumbing department we have an electrical inspector and we have a plumbing inspector but not necessarily departments Right. Right.
Doesn't have theirs spelled out. Remove the electrical department and plumbing department cuz they don't exist as separate departments. Is it 295 maybe because of all those references or is zone reinforcements
315? Uh we the building commissioner the zoning enforcement officer commission zoning enforcements under uh yeah building the building. Well that's only because we've mandated that
our building commissioner is currently our zoning enforcement officer. But they could be separate of which time then the zoning enforcement officer may be under somewhere else instead of the building. Mhm.
But for the for the time being, um I'd leave that in there in the bylaw so that it's explicit that that person is this zoning enforcement officer. I mean, it it specifically says it under chapter 450. Yeah, it
does. I just feel like we got to clean up cuz this this is much more job description. Yeah, it's a lot of duties. Looks like it has like the town reports in here.
Yeah. Yeah, cuz they're doing a separate report from the department head. No, it'll be the same one. One report from the building department. And that report shall contain all the
Yeah. Subplumbing. Yeah. So, yeah, the department head's doing more of this budget type stuff. He's doing more. Okay. Uh, the appointment shall be for 3 years. So, I'm back up at the top. Yeah.
Um, yeah, I think that's actually mandated by Mass General Law. So just at the end of those two sentences, do we just put the building commissioner shall serve as the
um department head of the building department or director of whatever the department? I don't know how we were saying on that. department head and then it's Yeah, that's Yeah, I didn't figure it'd make it this far,
so I didn't really look at I'm like there's no way we're getting to that because we didn't think we're going to skip finance. Yeah, exactly. I guess in I mean we're at seven. We can call it and we got through one. Yeah. Yeah. Yeah.
Cuz this one's complex, too. Yeah. Yeah. I think to your point though, George, and um C, we might still need some of the sentence, but instead of saying like electrical department, we just remove the department parts, but the inspectors
still exist. Yeah. Yeah. Well, yeah. I think they're trying to create Oh, yeah. Cuz we don't have a plumbing department and we don't have an electrical department. Right. Right. So, it's the inspector of wires, inspector of plumbing, and gas fitting and the ceiling measures. So, that's all
one thing. That's one inspector. See, this is why you need the Oxford combo. They got two ands there. Should be plumbing, gas fitting, and the sealer of weights and measure. Hold on, hold on. Where does the plumbing stop? Okay, so
it's plumbing and gas fitting and the comma. Yeah. Can we just change the seal of weights and measures? Can we leave with inspectors? So, it's like the other ones. Uh, do we need inspector? Cuz isn't the sealer of weights and
measures? I think that's the title. Oh, inspector. The sealer of weights and measures inspector. Inspector. You don't need both terms. It's either the sealer or the inspector. Right. That's what I'm saying. I think it's just sealer. Yeah. Or weights and measures inspector.
Okay. Oh my gosh. L space sealer the weights and measures makes me think of the sketch. Just say sealer instead of Yeah, this
title is sealer of weights and measures. Okay. Yeah. Under MGL. Um Okay. Municipal sealers of weights and measures. Okay. All right. So, three different people. Okay. Yeah. Okay.
And yeah, wires, plumbing, and sealers. Huh. It must be the sealer because they'd uh be the ones stamping it or something. Yeah, they sealed all the gas. Yeah. Yeah. The uh uh soldering the lock. Yeah. Huh. Okay. Which means we
get to 158, we're going to have to uh change that. And in 158, just looking ahead, uh there's no no duties specified for that. And I think that needs to be sounds like a good gig.
Uh so we always leave off a D, right? Yeah. Yeah. So do we want to look to recompose this into like what the other chapters are in? I want to. Yeah, I like the job
department head, you know, composition, duties and responsibilities. Yeah. Okay. Well, if you So, all these kind of roll under two then. Yeah. Or,
you know, maybe we set it up to where it's the building department and then we have the break it down into the subsections, inspector of plumbing and gas fittings and um Yeah. Okay.
If you want, I'll take this one and and work on it and see if I can't break it down. And great. When I get something close, I'll send it to you so that he can send it out so everyone will know how much I messed up. Did I say that?
Okay. Okay. All right. I'm going to go wash my daughter's cell phone. I will entertain a motion to adjurnn. So moved. I have a second. Second. Moved and seconded. Any further discussion? Hearing none. All those in favor signify
by saying I. I. I. We are adjourned at 701.