at 604. Okay. 11 119. Fine. I don't have 119. What's in the first package? 119. So, we're going to start with so section 115. Uh Ralph
has graciously volunteered to review and and Yes. And one of these meetings that will be the entire meeting. That's the planning department, the building department. So, we should have one meeting just on
that and one meeting just on the finance side. Just cuz the the planning and community development chapter 115 has like a substructure of the planning department and everything underneath. So, one So, you saying 115 or 119? Yep. So, 115 I'm going to handle Ralph
is going to review and kind of generate a recommendation for us. Okay. So, you're going to go through the whole thing, Ralph, and then come back the next meeting. Yeah. And that's going to take us a whole meeting, I think, to go through that. Yeah. So, okay. So, one I'm taking my notes.
So, 115 is Ralph then. Yes. And you'll have like a PowerPoint and videos and graphics and all that. CGI. Don't tempt me. He's going to feed it into AI. Yeah.
I could. So, we're going to start at 119. 119. Public works department. Yeah. Okay. So, do you have it, Rich? I have 119. Yeah. Does anyone know if all of the bylaws that we got were updated? Because I
still have a package at the house that I have to insert into this of all the changes that were from last year. Uh, I don't know what version. I'll go back. I'll double check cuz we may be changing stuff that's already been changed once before.
I don't think so. Nothing rings a bell on any of this. So, but the stuff online should be the most up to date, right? Not necessarily. Yes, it should be. Anything under the ecode should all be up to date. That's what they've done it
all. Yes, they did it all because I got the sheets. Oh, I got a package. Oh crap. I got to put all of those in. Yeah. Um just for looking at coordination. Does it does the
um public works department have to do an annual report? Oh, they have it at the bottom. Okay. Excuse me. I apologize. Will they use a phrase including but not limited to in 1193? Let's just start from the top. Let's start from the top. Okay.
Uh so 119-1 town manager with town council approval shall appoint a superintendent of public works. Superintendent of public works shall be responsible for supervision and coordination of all public works operations of the town that are placed under the supervision superintendent controlled by charter
bylaw. the town manager rules and regulations or by other town vote. I'm going to add a knox for comma there. And we got to grab uh what was the language that we used to that we were using for department heads under director's control.
You put MGL in there as well. Yeah, that's I'm just copying it from the previous one just for uniformity sake. Yeah. All right. Uh, town council approval. It's not approval though,
right? It's not technically an approval. We have the right to refusal. say veto basically veto. Um, in other words, you can't recommend, but
you can you can veto. So, the name is brought to us. Yeah. And we can look at it and if we don't agree, we can say no. Um, so it is kind of approval. Well, that's not an approval because because
we're not approving the person. Yeah. We're denying the person. You're not denying it. Town manager. Um there is language like at the behest of town council. It's like with town council confirmation.
No, it's not confirmation. Subject to town council review. Uh what's the word? They they reject it. veto subject to town council veto.
Really? Yeah, that's basically what it is. Yeah. So, we'll say we can say the town manager shall appoint a superintendent of public works subject to town council veto. Yeah. Because they're not required to review it. They
only um there's only a few of those positions, right? Only if they don't like it. Yeah. Do they do they superintendent, police, fire, and town clerk, town clerk, council made the appointments made by the town manager shall become effective
unless rejected by a majority of the town council members by roll call vote within 45 days of the town manager's presentation. That's under um town clerk department head charter section 32 powers and duties town
manager. So the town manager has the right to appoint those positions. Um but appointment of the police chief, fire chief, department of public works, superintendent and town uh clerk, clerk of the council made by the
town manager shall become effective unless rejected by a majority of the town council members. I don't know if it's under here. It's in the charter. We already went through police chief. So what does it say there? Oh, okay. Okay. So, we said the town manager shall appoint a police chief of
the London police department as outlined in the charter. Oh, okay. Yeah. So, we say I like that better than I like that better. Y Yeah. And that way there you got to follow the rules of the charter no matter what. Anyways, we were smart on April 17th.
That seems like such a long time ago. Uh, okay. We are uh What would that say? Subject to I don't remember. I said I know. You said it so well. Conditions outlined in the charter.
As outlined in the charter. Yeah. Yeah. So you change the whole first outlined in the charter. Yeah. There's outline. Excellent. Yeah. Good. Superintendent supervision coordination of all public works operations of the town that place under superintendent's control by the Massachusetts general
laws charter bylaw town manager rules and rags or by their town vote which is just a copy and paste from our previous discussions. Good. Yep. The department of public works shall be under the direction of the superintendent of public works and include additional employees as required for the efficient operation of the
department. Yeah. What's the meaning of additional other than the superintendent? Okay. Yeah. Unless the superintendent can do it all, then we don't need Bruce is pretty good. Just say
that would be impressive. Uh duties and responsibilities. The purpose of the public works department. I'm going to change this to Department of Public Works. Yeah. Yeah. No. um public always it's been coming first
in all of them and it's alphabetized. I will keep it that way. But so then we have to change the composition. So then composition I'll change it up here. Yeah. Public works department. Okay. The purpose of the public works
department is to coordinate all public works activities including but not limited to the following operations. snow removal, municipal building maintenance, grounds, parks, public shade trees, water supply and distribution, sanitary sewer system, streets, roads, sidewalks, storm water systems, and engineering. Mhm. So, how
about sorry, storm water systems, comma, engineering, and anything else the town manager sees fit to put on their plate. You guys can word smith that though. I just think it's funny. We have something like that, don't we? In the previous
departments, I think we had something like that. Um, it it's just in that way there keeps it open. So, well, you already have not including but not limited to. That was my question earlier. Yes. Including but not limited to. So, that leaves it wide open. That
leaves it wide open. Okay. Yeah. Leave the way it is. Yeah. uh part of my uh thought process. I don't know like the municipal light plant once that comes in where that's going to be included, but at least this way here it's open-ended. So,
oh, I thought okay, never mind. I would I would Yeah, I thought we had some little thing with the town manager, but I think it says the same thing. So, yeah, I would keep it this way. That's fine. I also think we have an opportunity to start a conversation about moving parks
to under the wreck department. So I think before this is done and handed in that conversation should take place and then if that's decided then we can adjust it. Okay. Going forward. Yeah. But I think that's
a a it's obviously a bigger thing. Just a group of us decide, but I think that on our council to discuss. Yeah. Yeah. Well, it's not the town manager. Yeah. Yeah. Town manager. It's basically the town manager because the town manager
would have to submit a recommendation to us for a u for discussion. Yeah. Yeah. Reorganization. It could be a budgetary impact to it. [Music] Um, I'm just adding a comment for parks
to discuss with Tom. Does parks include fields? Yeah. Yeah. Okay. So, a lot of towns have a park and recreation department. But part of my concern with that is is then we supplying mowers and um
shovelers and plow trucks and all to take care of that and for the DPW. So then I twice as much equipment. Yeah. So like when So that's why it's a whole separate discussion. They were able to move much of the equipment over so it didn't have duplicates.
And then over like the next 10 years or resupply through different means. So 1194. Yeah. The town council shall set water, sewer, and storm water rates based upon the recommendations of the superintendent of public works in the
decision of the town manager. So, can we reword this and basically say that the superintendent shall make recommendations to the town manager to bring forth to the town council because
we're in the public works department. It should be what the public works is doing and not start with the town council. So public works will submit a recommendation to rates to the town manager who then shows the yes for approval to
the council you know financial oversight committee I agree it starts with yeah yeah superintendent to the town manager to the town council so like the town manager shall recommend fees you know water sewer storm water fees based upon the
recommendation of the superintendent I would say the superintendent of public works shall make a recommendation um of the water, sewer, and storm water rates to the town manager for approval
by the town council. Right. Something on that line. That's that that's the right sequence. And that way there exactly starts here. Plus, we're already under the bylaw for the public works. So, you want to know what they're doing. Yeah. And those rates work into the the budget
which the town manager is responsible for, right? And the fee schedule. Yeah, that's coming up. One of one of R's favorite subjects. Well, I missed anything. We I know it's I know it's water source. I thought it was the fourth one. No, no, no. Building
another department, but there's no fees. Yeah. Um yeah, these are rates. So it's the water, sewer, and storm water are rates. Is that a sub department like a water sub department? It's just all So um sewer water, sewer, and storm water are
all run by enterprise funds. Okay. Yeah. And their budget doesn't come out. Well, technically out of the um general fund, they're paid for by the different rates that are collected. which ultimately is all controlled by
our finance director. Yeah. Of which she's not even mentioned. Uh the superintendent of public works shall annually prepare and submit to the town manager a report that shall contain all matters pertaining to the department as required by the town manager. Yeah.
Should we add and it subdivisions and its divisions? I think they call them divisions, right? Or is that just going to be included under as department? They're part of the department. Yeah, I'd keep it. Yeah, keep it simple. So, it's one less it's one less public
hearing we'll have to have. All right. Uh, so I will entertain a motion to approve chapter 119, public works department as modified. So move. Move there. Second. Second. I hear a move or second. Any further discussion? Hearing
none. All those in favor signify by saying I. I. Any opposed? None. Any abstensions? None. Okay. Just for the record. So I I motion Mark you approve. Yes. Seconded. Okay. Connor is not here to take notes.
All right. On film. Chapter 126, Recreation Department. I move we're remove it in its entirety. No seconds. No seconds. 126. You don't want to go over it. Yeah,
I was just joking. What? You're making a joke and just remove it. So, I think we have to change the first sentence equal to the first sentence after the election. You could say that. Yeah, exactly. Yeah, we're going to change that first sentence 126 to parallel what we did for
the uh superintendent of public works. If you can get that sentence back again from That's right for sense. Yeah, but I thought we had something in about town council. Yeah, they don't do by the recreation. Say it again. They don't approve. They don't the bylaws don't
give them anything over recreation. Are you kidding me? No. Yeah, it's just three or four departments. Yeah, it's public fire, public or police, fire, DPW, and fire. Yeah. Wow. Yeah, that's when we let Tom do whatever he wants.
The director of regation shall be responsible for supervision, coordination of all matters of the town that are placed on the director's control by charter bylaw. We got to copy that language. It's the mass general law for recreation. Yeah, there is Mass General law for
everything. Massachusetts general law, the charter, bylaw, the town manager, rules and regulations ordered by other town composition. The department of recreation shall consist of the director of recreation and include additional
employees as required for the efficient operation of the department. So, did we switch it like uh last time? So, instead of the Department of Recreation, did we say the recreation department to match the top? Yeah, we should. So, we should change that. Uh I I did we do it on the
last one. We did it for DW. So, we do for this. Yeah. Yeah. Change it to recreation department. Yeah. And you do it about Sue also pound that's director and then 1263 is the same right department of recreation said it's
recreation department oop and 1264 position. That's a pro move right there. I thought there was [Laughter] more. Scroll up a little bit. Then 126.1. You got the first sentence. You
got to change that to power. Yeah. Director. Okay. Yeah. Sorry. Long day. I did the same thing, Rich. I had to read it twice and I'm like, "Oh, okay." Uh dues and responsibilities. The duties of the recreation department shall be to
provide recreational activities for all residents of all abilities and interests. This includes but is not limited to the following. Maintaining fiscally sound business decisions that uphold safety and quality and programming. Analyzing national participatory trends to compare demands
for recreational activities. being aware of the town's social and economic factors in determining programs and managing the needs and resources of the community for years to come. It's a lot. That is a lot. But this doesn't talk about any of the activities they do. Doesn't say anything. It just has a lot
of words. Well, like programming would cover it should provide recreational activities. That's pretty much You don't want to say like you have to do lacrosse, baseball, hiking. You want to get that specific. I do think we should add pickle ball into it.
got me that goes into the bylaw. We have to do it. Took years like why do we have this pickle ball building? It's in the bylaws. Okay. That's pretty. So, leave it as we as it is. Yeah. All those extra words.
Uh annual report. All right. I will entertain a motion to recommend chapter 126 as modified. So move. Second. Moved and seconded. Any further discussion? Hearing none. All those in favor? And all those in favor signify by saying I. I. Any opposed?
None. Any abstensions? None. Chapter 126 is approved or recommended. Uh oh. Okay. School department surprisingly is very short. Wow. Yeah. Yeah. What about my whole life savings being short? I know. Well, there's going
to be another separate day. the school department. The school committee shall appoint the superintendent of public schools superintendent of schools. The superintendent of schools shall be responsible for supervision and coordination of all school operations of the town that are placed under the superintendent's control by charter
bylaw, state law, rules and regs or other town vote. Uh isn't he under the um federal law too? It's not a biscuit. Yeah. Yeah. It's federal law involved. There's federal law involved with school department as far as grants and the like. But I think
the federal law, the state law has to take into account the federal, doesn't it? Not necessarily. I don't think so, Ralph. Not I mean if we're going to do that route then we'd have to do that for everybody cuz I mean there's I'm sure there's federal law federal laws that
well especially for DPW for any of the water sewer and everything. Okay. So leave that as is. Okay. Leave leave general law. Okay. And if you have a superintendent that wants to go against federal laws. It's not in the bylaws then. Yeah. There's uh yeah good luck doing that. Um there's no oversight on
superintendent by school committee or town council. Uh school committee. School committee. School committee. Yeah. School committee is totally separate from town council. Yeah. Should that be in there? Uh they do appoint them. Oh,
school shall appointed me. Uh the school department shall be under the direction of superintendent of schools and include additional employees as required for the efficient operation of the department. Straightforward. Uh school operations. The purpose of the school department is to offer educational programming for all
school age children residing in Islam. The department will coordinate all school activities including but not limited to the following operations. Establish education programming for grades K12. PreK. It's not prek. Yep. PreK through 12. But it's even more than that because they
do the They do the um the postgraduate stuff. True. Yeah. Special ed. Yeah. I guess that's they're not limited to. Yeah. Uh enroll all school age children residing in the town of Visto in the
appropriate grade level. Uh I have a problem with the word all. Yeah. Because some kids attend private schools or religious schools. Let's just remove all uh Oh, interested.
Enroll. How would I That's a tricky one. Judge, I I just I drop all the purpose of the school department. Do you want to remove all? Yeah. So, you're talking about in the the write up under 1313.
Yeah. Let it be. Let it be. Well, what about up on top? The purpose of the school department is to offer educational program for all school age children residing in East Mar. They're offering them for all school age children. Okay. But they don't necessarily have to enroll all of them.
Okay. Yep. Got it. Good. Good catch on that. Uh C. Provide early intervention education programming for identified three and four-year-old children residing in town. Yep. Mhm. Um is that that's is that prek? Yeah.
Okay. That's what we're doing. Is that mandatory? I think I want to say yes. Yeah. Because our prek is usually is usually pretty specializ that's early intervention for special. Oh, early intervention. Yeah.
Yeah. Provide specialized programming for school age children with identified learning disabilities. Coordinate all athletic, co-curricular, and extracurricular programming offered. That's school department. Um, aren't do you want to put anything
in there about them being responsible for the school budget? I we don't have any other ones that I'll uh judge, but they're the only ones that are different. They're the only ones that are actually responsible for their own budget. The town manager is
responsible for everything else. Yeah. Right. I mean, I guess that would be what's under the superintendent's control by Massachusetts general laws. Is it in the charter? Is it mentioned in the charter? No, it's a it's a state law. Yeah, it is
for just a thought. It's all leave it out. It's actually not the school. Is it the school department that's in charge of the budget or the school committee? School committee. Um, committee. I think
the department submits a budget to the committee and the committee correct. Yeah. And so we may find Well, because then they give it to the town manager and then he can't modify their budget, but he can. That's not accurate. He can I
mean like the line items he can just do the full number, right? Yeah. So there was a court case with Holy Oak on that which threw me. Um yeah, there's something in there. Um, and you're right, it's the it's the
total number. Yeah. That if he doesn't if they submit one at 8% and he says we can only give you two and a half, he's allowed to do that. Yeah. Um h so we may have a separate section
under finance boards and committees where the school committees included and I'm not sure and and if so that may go under that and there's nothing in here about well maybe maybe you're right it's the committee
that would submit the annual report right yeah it was underpowers and duties, but the end school committee will annually submit a budget to the town manager. Fine. Okay, there we go. Okay, so it's done. Good.
Woohoo. So, we got that under E code. Well, there's a lot to think about it trying to figure out who's in charge of what and how to do it. And um Uh, any other recommendations for the
school department chapter 131? No. Hearing none, I will entertain a motion to recommend chapter 131 as amended. So move second. Moved and seconded. Any further discussion? Hearing none. All those in favor signify by saying I. I.
Any opposed? Any abstensions? None. Motion carries. Oh, time clock looks nasty here. Wow. And we have recommendations from Jeie, don't we? Uh, yes, she sent us something. I
thought she sent us some earlier but not [Applause] now. Was it from her or was it from Tom? I think it came from Connor, right? I think Genie sent it to us, but I'm not
positive. Laser finish. I thought she gave us something earlier in our process, not not for this. I think she gave us something early on. Yeah, but I thought it was for the town about about someone applying to be a a
town official had to be registered voter. Yeah, that that was a Oh, yeah. That was one of the things. What about the school committee? Yeah. Well, for one thing, there's nothing in here about the appointment of the town clerk. Now, it's in the charter, but all the other bylaws talk about the
appointment. Yeah. This is all different. It talks about minutes. We uh Yeah. Yeah. This was all this is very different than what we were doing in the office. So, a lot of the ones like recreation department and all those are all ones that during EC code we actually
added because half of the departments in our town weren't even included in the bylaws. So, if you noticed the composition was exactly the same because we just kept changing the name and moving along. Yeah. Um the town clerk was in there and there was a ton of
stuff. Um do we want to start by realigning? Like the annual report should go last. Yeah, cuz we did it on some other ones. I also think we want to send this to J. Would you have a take a look at it? There's not even a section for the town
clerk. Oh, that's what you said that, didn't you, George? I'm sorry. There's not even a section for like the department head. No. Yeah. So they had to report it. Yeah. A lot of times bond check. So the town clerk is
also the clerk of the council. And is there a separate location in the bylaw for the clerk of the council or do we have to mention that the town clerk shall be the clerk of the council? Yeah, the clerk of the council is going to show up in the document. Okay.
Because under the charter, it specifically says that the town clerk will be the clerk of the council. Um, so there's minutes of council meetings, but it's not specific. It just says so record suitable minutes of town
council meetings. We don't have any we don't have any of this in the other departments. I mean, this is really an outlier. Yeah, this is one of the more unique positions. I mean, we should have our appointment listed there, shouldn't we? About the time. Yeah. Yeah. Like our department
head and Yeah. 135-1. [Applause] Who the town clerk? The the town manager or the town? Tom does. Yeah. But it's it's like how um the same word police
the same thing. We have the right to Yeah. Yeah. What we had before what you mentioned, Judge. Right. Yeah. Yeah. Town clerk, clerk of the council. Um made by the town manager. So, the town manager recommends the position and then the council has the
right to um reject. Oh, yeah. We 45 days notice. So, we can just add that part to the minutes of council meetings. Well, I thought I thought the town clerk was on there. Was it I thought the town clerk answered the town council.
Oh. So, so the town clerk answers to the town manager, right? the clerk of the council is responsible to the council. So So she's basically got two jobs
basically like two bosses. Got which makes it really difficult when one's going this way and one's going this way. Good point. And she's done amazing. She runs a good election, I tell you. She gets us right in place and everything. Yeah, exactly. Organized and
all and Yeah. And then the fees is contradictory. So my thought is we remove all the fees from the town clerk because they're already in the fee schedule. Yeah. Yeah. Um do we want to add
under minutes of council meetings? Should we just make this section clerk of the council? It makes sense to me. Yeah. So, the town clerk is in charge of council. I mean, the town clerks Wow,
this is messy. Reports. I mean, she's got a lot of responsibilities. She does. the clerk both clerk of the council and town clerk have a lot of responsibilities. Yeah. Um it almost feels like it should be two
separate entities. No, the town clerk and the clerk of the council. They're the messy same position. I know. But it sounds like the duties are different though, Ralph. The responsibilities are different. As you said, she has two different bosses.
Yeah. What if at one point in the future they decided separate look of the council? It would have to be a change in the charter and everything in order to do it. Yeah. I mean, if it's in the same in the charter, then for consistency, we should keep it in the same in the bylaws.
Again, Mark's right here. If it's if clerk of the council was under like Yeah. Do we the clerk and the charter? Then we should probably keep it under it in the bylaws just for consistency. So we're still in department, right? Yeah. Right. 135. Right.
So should this be town clerk or should this be like the clerk's department? Well, it it should be the clerk's department. Yeah. Wow, that's a good point.
The clerk department the department clerk is the refer clerk. Yeah. Yeah. But she's got a department. She's got people working for her. Absolutely. Yeah. Is there a clerk's department section? I don't think so. Well, that would be it,
right? I've never even heard it called clerk's department anywhere, though. It's always called town clerk. Yeah. Well, because we have a collector, treasurer, we have a town clerk. Are those all under It's not under municipal finance. No, clerk and uh
collector and treasurer. Treasurer. Clerk is its own separate department. Yeah. But the town clerk is the department head. Exactly. That's why I'm thinking maybe you just add the word department or But then again, do you call
it town clerk/ clerk of the council department? I don't think you have to, but I know it sounds um I know it sounds on the website. It just says clerk. It just says clerk. I'm not going to go by that website. What's that right there? Town clerk. Clerk of
the council. and it would be considered the clerk's department, right? Yeah. So, she has just town clerk. So maybe we say um cl town clerk department add the word
department in there and then as department head um under a description we say the town clerk shall be uh the clerk of the the yeah the town clerk is the clerk of the uh the town and also
is the clerk of the council. I mean, that's job description. Yeah, because there's not even a composition section in here. So, yeah, we have illegal employees. Are they part-time or full-time? Yeah.
Do they get benefits? Uh, so we'll go to town clerk department. Yes, cuz that that goes with school department, recreation department, etc. But the worst department, it is parallel. Yeah. And it's all under the heading of departments. Yeah. Right.
And then we once we're all done with it, then we send it to her and say, "What do you think?" and let her redline it. Makes sense. Resignations. So then we should have So our 1352 should be composition. Yeah.
We numbered them all. So what do you want to do? Like 1351 department head. Uh 1352 composition. Yep. 1353 duties responsibilities.
Yep. 13530 would be annual report because we're going to fill up more. So, but okay, now you got a message because now she also has the role of clerk to the council. So, there's
minutes you're talking about and things and elections and things like that you're talking about. Um, so two, three, and four become duties. Right. Right. Uh, could we just go back
up to uh 135-1? The town clerk shall be responsible for the supervision, coordination of all uh of all um clerk activities. Clerk and council
activities. We have to clerk and counsel. I I would start with the town clerk shall be shall also be the clerk of the council.
in department head in department head because the clerk is the clerk of the council by by the charter. So see I think we all want that I think we should have that as a separate section like this in like the minutes one we'll
change that to town the clerk of the council and spell that out right but I'm just thinking under department head shouldn't you basically say that the or are you looking at department head for the town clerk department so okay
and under duties but that she's also the clerk of the council all well under under department headed It's all activities of of the clerk's department. Okay. As mandated by the charter, bylaws, da
da da, which then includes that. Yeah, these are little things you're just trying to slip in. Sorry. Okay. So then 135.2. So for this a clean read 1351 town
manager with town council approval actually. So we're going to get rid of that and I have to get rid of that up top. Why? It's outlining the charter. So okay. Yeah. Okay. It's just because we got scratched
by it when I copy and pasted it. I didn't do it. The town manager shall appoint a town clerk as outlined in the charter. The town clerk shall be responsible for the supervision and coordination of all activities of the town clerk department under the town clerk's control by the
Massachusetts general laws, the charter bylaw, the town manager, rules and regulations or by other town vote. Yeah. Good. Good. Composition. The town clerk department shall be under the direction of the town
of the capital lower case the I say lower case yeah capital the town clerk and include additional employees as required for the efficient operation of the department okay all right 135-3
that should be uh duties and responsibilities case. Yep. Then do you want to then we'll do sub bullets as that? Bullets of that. Yeah. Or three paragraphs. A B C D whatever.
Yeah. 1353 A this B this. So you want to change the title of minutes to the council meeting clerk of the council. letters, right? Uh records to be kept and stored.
Mhm. Then you want to make that let it be now council [Applause] meetings. What the hell doesable mean? Suitable minutes. I [Applause] mean I record the minutes, right?
Um I mean we don't know what suitable is. So I think the reason they put that in is because everyone keeps minutes a little bit different and some minutes have been found by the state not to be suitable. Like when you say a discuss a discussion
ensued uh a vote took place the meeting was adjourned. used to be done. Should we keep it as that or clerk of the council? The accuracy of minutes is extremely
important. Minutes should be detailed yet vague. Yeah. And I mean the description in the charter of the local council seemed pretty good. I don't know if you wanted to copy and paste that in. I don't know if you can. It's PDF. Uh, it's actually saved from the
document so you can steal the words. Yeah, I like maintaining words. [Applause] Do we want to put suitable minutes or not? Okay. Whatever you guys choose. You don't want to die on that hill.
Reports of multiple member bodies, results of primaries and elections. Y uh so that's kind of duties and responsibilities. Yeah. Yeah. See shall suitably index. That word suitably
keeps coming up. That was a favorite word. The town clerk shall keep a file of all reports submitted by the multiple member bodies of the town and all documents relating to the affairs of the town which come into the clerk's custody. Town clerk shall suitably index all such
reports and all town council meeting votes. The results of all primaries and elections must held must also be duly recorded. I feel like this would be covered in mass journal law. Yeah, like public records law and election Yeah.
laws. I I was just thinking there's nothing in there about the town clerk being responsible for swearing in all town officials, but I think that comes under MGL. Yeah. The duties of the of the clerk. Yeah.
So, we don't need to uh do we want to make any changes to to this? So, would it be easier just to say that the town clerk is the keeper of records? for the town because technically like any
special permit, any uh uh minutes of the planning board, they're all supposed to be submitted to the town clerk and the town clerk is the official um holder of the records. Absolutely. So, just keep it simple and just say the
town clerk shall be the keeper of all records of the town. So you adding a letter D here now change I think it's changing C. Yeah. That's what that's what my thought was but instead of reports of multiple member
bodies and you go through each of those just say the town clerk is in charge of keeping all do uh do you want to change the header of it? Yeah. Town records. Yeah. Records. I like it. Then in 10 years they can make
it more specific. Yeah. Uh and then just remove fees all together. Right. I would remove fees al together because that's under the fee schedule. It's it's copied. Exactly. Does it mention that the town administers fees
in the fee schedule? So there's certain fees that the town cler collects. There's certain ones that are collected like the recreation department collects certain ones and all. So we tried to comprise everything under the fee schedule. Mhm.
And that way there once a year we can go through adjust and all because some fees had been 20 30 years since they were adjusted. Yeah. 30 cents in a go. I mean, the demand the demand notice for
um for Dawn when she sent out for the taxes, it had been $10. Somehow I thought I spent 25, but I guess she said it was special since like 1980. So, wow. The annual report's quite extensive for
her. Yeah, they actually do a a fair amount. Wow. So the annual report, no matter what, shouldn't be moved to the end. No because that's where everything else is. It is at the end, but it's quite extensive. Yeah. That way there we don't
have to get there yet. So let's resignation school. That's annual report. Resignation of a member of shall be deemed effective unless I think we should give this to Jamie.
Are there any bodies that are part of her duty is to accept resignations. Unless you consider one person to be a body. Yeah. The town manager office. This is part three. There's nothing in
here. Oh, all parts is above chapters. So, resignation. No resignation of a member of a multiple member. But what do we want to do with the annual report? Move it to the end after after records access.
Uh so uh let's look and see if we want to move anything else. We don't have to go through and re number. Uh resignations. No resignation of a mult member of multi-member body shall be deemed effective unless and until such resignation is filed at the town clerk or such later
time certain as may be specified in such resignation. That's legal ease but it's the right way to write it. Is it? Yeah, I will take your word for it. So, so give me the example what that means. Uh, I'm resigning from this committee. Okay.
Doesn't actually take Okay. Doesn't actually count until until you submit it to you submit a letter saying I resign as of July 1st, right? Whatever. That's the time certain as may be specified. This is Rich's way to get us all to
resign. Got you. Upon receipt of the resignation, the town clerk shall notify the remaining members of a multiple member body. The resignation received from a multiple member body and the clerk shall further notify the town manager and such notification shall include the effective
date of the resignation. Yeah, good. That's good. bonds the town clerk show. Um, so do we want to move resignations under duties and responsibilities? Uh, no. That's a duty of response at the That's saying
when a resignation is valid, right? Or the duty would be to accept the resignations. So the town clerk doesn't I think I would keep it separate. Doesn't accept the resignation. It's just it's just filed with the town notifi. Yeah.
Notification. All right. So, bonds. The town clerk shall give bond to the town for the faithful performance of the clerk's duties in a form approved by the commissioner of revenue in such sum not less than the amount established by said commissioner or which shall be fixed by
the town manager. So, what this is saying is the town clerk has to be a bonded person. Be a bonded person. That makes sense. Huh. The shity bonds of the town collector,
treasurer, deputy collector of taxes, and treasure town clerk shall be in the custody of the town clerk and kept in a fire rated and waterproof town vault. Good luck with that one. No, we have a vault. We have two. Yeah, but try and fit anything in it.
There's two of them. I tend to think that makes sense just the way it is. Y uh elections. The town clerk shall supervise voter registration, election officers, comma, and direct the preparation of
ballots, polling places, voting equipment, voting list, comma, and certify nomination papers and initiative petitions. The town clerk shall also serve as on the board of registars and administer campaign finance laws.
Pretty good, sir. That's good. Pretty direct. Annual census street list. Town clerk shall conduct the annual town census and prepare the street list of residents. Yep. Do people use the street list? Yes. Yes. The town clerk uh as a records access
officer shall respond to requests for access to public records, assist individuals seeking public records in identif in identifying the records requests. assist in the preservation and management of public records and prepare guidelines to enable requesters to make
informed requests. Seems a little wordy, but it's good. So, all of these were added in 22 when we did the e-code. Yeah. And I think these were all recommended by Genie. Mhm. And that's why they're pretty accurate.
So, let me just move that. Thank you. I already forgot about it. So, we left off. So, got rid of fees. So, our next number is 135-4. This will be four. Oh, biscuit.
What are you doing? Well, do you know if Everest is tearing up the lawns for these gas replacements or are they like shooting something up to reconnect the pipes? Depends if they like you or not. Yeah, that's right. I've been here. If they can pull it, then you want to go that way cuz I was
actually just mow my lawn today and they dug mine up and they do a very bad job of fixing it. Oh, it really depends on the location in town. Usually they try the bullet method first. And if it doesn't go because of rock stone and all, then they have to dig it up. Got
it. So, I'm going to guess 80% are going to be dug up. Yeah. I'm worried cuz I'm on a hill's not going to And what are you going to come back to us on? 115. 115. Yeah, that's the
planning department with the building department and all of those. Okay, that's for next meeting, my friend. I will make sure. And I I I need to get that second package from now. Yeah, I will uh I'll
talk to Jeie and just see if she can't print up from 135 on. Okay. For you. Good. I think the annual report on this is pretty accurate. Yeah. What needs to be included in it? Yeah.
So, typically what happens is all the departments submit their annual report and then Tom hands them all to Deb and Deb compiles them all. Yeah. And uh if you've ever grabbed the annual report and actually gone through it and read
it, there is a ton of information in it. There's stuff you wouldn't believe that's in there, right? For instance, they they list all the tax exempt properties in town. Okay. Yeah. Which the housing
department was amazed at because they list the the uh h the house all all the uh halfway houses and group houses. Yep. Okay. They're supposed to be secret. Really? Well, they're tax exempt. They
list them as a taxed property, but but they don't identify it as such and such. No, but if it stands for human development, you know, we know what it is. Really? Wow. I mean, nothing against it, but if you
drive by, you pretty much figure out what it is. Oh, yeah. I know. Okay. So, if we were to take this document and say, "Okay, up to here is done and we were going to submit it for with red lines and all," would we just
highlight everything in red? Because I mean pretty much we're changing something in almost every single I mean what I wish is the people that voted no just took the time to watch one meeting and they would be watching going
that's it. That's what they're doing. Uh, do we want to keep on this two week cycle now or do I ask that that works? Oh, is this is this considered a regular meeting and we meet again next week? Uh, so yeah, cuz
in two weeks is Junth which we cannot meet on. It's a holiday. Why? It's a holiday. I just said why? I I I work on holidays. Yeah. So we can and then after that is July 3rd.
So we should keep this as we should keep this as an regular meeting and meet next and switch back to our original. So we meet two weeks in a row. What about June 26th? Yeah. So switch back. So we meet this upcoming t Thursday and switch back to our original. So this one is basically
people that can't make the 12th, right? 12. There's a number of people could make. You couldn't make it, right? No. Yeah, but that's okay. And I thought, but we should still keep that schedule if we're gonna miss the next two weeks, right? Anyways, yeah, then we would hit the 26th. Yeah. So, next meeting would be the 26 if we
can't make a quorum next week. But is it just it's just three people? I'm not sure now. I know. Did Yeah, four. We need four for a quum. Seven people committee. Yeah. Seven.
Yeah. Five. Uh Tim and Jim. Okay. So if I'm up in the 12th, I can't guarantee it. So if us three can make it, we would just need one of Tim. Yeah. So we can check with them. But I think we should keep the schedule cuz if we' miss two meetings, we don't miss if
we switch. I have this room reserved on that cycle for indefinite. So we're going to go the 12th. So we'll shoot for the 12th and the 26th. 26th. We'll go switch back to that schedule. Well, that'll fourth of July. And I'm just going to go through and
post a bunch of meetings. Okay. Yeah, there you go. But Monday, I'm like, "Oh, I got to post a meeting." I'm like, "Oh, no. It's Tuesday. The the agenda is simply by low review." Yeah. Yeah. And why don't I take
uh I'll try and adjust to the best of my ability. I'll copy send it over to you so that way there everyone will have it and then we can just bash me because I know there's going to be 100 mistakes. So yeah. All right. I will entertain a motion to
adjurnn. So moved. Do I hear a second? Second. Moved and seconded. Any further discussion? Hearing none. All those in f all those in favor signify by saying I. I. Any opposed? None. Any extensions? None. Motion carries. Motion meeting is adjourned at 7:07. Okay.