Good evening everybody. Written advanced notice of this meeting was provided at least 48 hours ago. Such notice provided the time, date, and location of this meeting and included the agenda to the extent it was known at the time. Notice of this meeting has been given in accordance with law. Minutes of this meeting are being kept
by the board secretary and will be made available promptly to any member of the public requesting them from the board secretary at 25A Lessian Lane, Heightstown, New Jersey. Minutes will be provided at cost and in accordance with board policy. Are there any board members present who believe this meeting to be in violation
of the open public meetings act? There being none, we may proceed. In compliance to the fire code of the state of New Jersey, I call your attention to the emergency exits for this room, which are located over there and over there.
Um, and now, uh, please stand for the pledge of allegiance. [Music] Item C, approval of agenda. Having read the materials received, I move the agenda be approved as submitted.
Second board. Miss Boli. Yes. Miss Conpsion. Yes. Miss Drake. Yes. Miss Larusa. Yes. Mr. Mr. Lardy. Yes. Miss Maheri.
Yes. Miss Patel. Yes. Mr. Weeks. Yes. D. Resolution executive session. Be it resolved that the East Windsor Regional School District may hold two closed sessions at this meeting. These closed
sessions concern staffing, HIV report of July 14th, 2025, administrative introduction, perk update, CSA evaluation, central administration 2526 contracts. Minutes of these closed sessions will be made available to the
public when the need for confidentiality no longer exists. Second. Pull the board, please. Moli, yes. Miss Conpsium, yes. Miss Drake, yes. Miss Laruso,
yes. Mr. Larry, yes. Miss Mahairi, yes. Miss Patel, yes. Mr. Weeks, yes. Uh, up next, the superintendent report. Good evening, everyone. Uh, happy summer. Hopefully everyone's finding
some time to relax and enjoy uh the first few weeks of July which seems to be moving rather quickly. Few updates for tonight. Uh begin with uh new appointment on tonight's agenda. I'm pleased to share that I'm asking the
board to approve the appointment of Mr. Christopher Sheridan uh to serve as the assistant principal of the Ethel Mcnite Elementary School. Uh Chris has previously served as a building administrator in Delran uh in Princeton as well as serving as a teacher in
Hoboken. Uh as it's the summer, it's a time for kind of bridging learning uh within our school district. I'm going to highlight a few of the things that are happening within schools as it relates to summer learning opportunities for students in addition to obviously, you know, we're
hosting the Rice Camp as we usually do and also the East Windsor Rec Camp. um rice camps at WCB and the East Windsor rec camps housed at PLLD. In terms of uh some summer learning opportunities, uh we have our extended school year program
which is for our special education uh eligible students. Uh that's to address uh regression and recruitment to address that summer slide uh that students may may encounter. That actually started on June 30th and that's housed at GNR.
Uh, also we have our um summer academy for our rising first and second grade students over at GNR. And that's a summer academy for students entering first and second grade uh this fall with a focus on all things
literacy. Uh I'll stay with uh what's housed at GNR. We also have at GNR rising 35 summer academy and that's a comprehensive uh program designed to strengthen foundational skills both math
and language arts um in a collaborative um and engaging setting. We also have our gifted and talented rising fourth grade program. Uh this this program will have students working on resilience and peer collaboration
using a design thinking approach that's also housed at GNR. Jumping across the street to Wal to C Black, that's where we're housing our K5 bilingual and ESL. Um summer learning opportunity where students are addressing targeted reading
skills in the summer lit camp. um and uh ESL introduction to support their listening, speaking, reading, and writing skills. Um transitioning over to our our I guess our middle school, high school program in addition to our music programming
over um the middle school MHK housed at MHK. We have our uh summer music. I'll start there. Our rising uh 5 through eight students. So uh our instrumental summer music program at Melvin H. Crips Middle School offers
an exciting opportunity for our young musicians to stay inspired and engaged uh throughout the summer. Also at the middle school, we have uh our humanities advancing program. That's for rising uh eighth grade students. We
also have our um language arts summer intervention program at the middle school for students in grades six through nine. and that is addressing uh targeted reading comprehension and writing development for students. Also at the middle school, we have our
ESL program for rising sixth grade and ninth grade multilingual learners. Uh this program uh is designed for the transition years uh to the middle school and high school. We also have some math math support, excuse me, uh rising seventh and eighth
grade students. This is to kind of support our striving learners uh with both foundational skills as well as support um for their transition for the upcoming school year. A little later this summer, July 28th at the middle
school, we'll have our pre-alggebra and science enrichment programs happening at MHK. These are for students who have not yet met the requirements for advancement, but it gives students an additional opportunity to show that level of readiness. uh for advancement
as they transition into uh a new school year. So, a lot happening. Uh we're excited about summer learning opportunities for students. Um I will provide a reminder. This is on our current website, but we'll send something out. Uh each summer we kind of
set a date where families can um access the parent portal to uh identify whether it's at the elementary level K5 teacher placement and teacher assignments. That's always a an exciting thing to to find out who your child's teacher will
be. For middle school, high school students, um this is an opportunity to access the portal to uh view uh the schedules for the upcoming school year. And this is also a time to uh view the bus pass for the upcoming school year. So, this date will be August 22nd,
believe it's a Friday. And uh that information will be available within the parent portal as of 900 a.m. Couple of updates regarding excuse me just some uh summer facility uh projects. You know each summer um you
know we budget appropriate uh funds to upgrade uh facilities within the school district. just to just to highlight without getting into a significant amount of detail, but just to kind of highlight and share with the board uh what's scheduled to take place this
summer. So, uh we have at GNR, we have a a new prek playground that will be installed. Uh obviously, we have our prek pod at at G&R. This playground is kind of an age appropriate, developmentally appropriate, inclusive uh playground that will be installed
this summer. uh uh at Ethel Mcnite School. Uh we're engaged in a black top. The playground is being resurfaced that was aged. Um and this is really kind of a just an upgrade. And we're going to install some new basketball courts there as well. So
that'll be a refreshing um facelift for the ex exterior uh but also a practical uh place for students to engage in whether it's PE or or recess. Uh Melvin H. Kreps Middle School. This is a continuation. we've been
identifying segments of um MHK where our maintenance department are the ones who actually engage in some of the upgrades to those classrooms. So, this has been happening probably for the past four or five years at this point. So, we're kind of proud of the work of our maintenance department in terms of engaging in these
projects in house. Typically, we just engage in kind of replacing uh top to bottom in classrooms, flooring, casework, lighting. uh really makes those classrooms look brand new. So, we're engaged in renovating uh the 200
wing at Melvin H. Kreps. Here at the high school, we are uh going to be upgrading some of our HVAC equipment uh kind of in the area that serves the auditorium and some other surrounding hallways in that section of the building
and including the commons area. We're actually going to upgrade the commons area, give it somewhat of a facelift as well. um get rid of some of that that that paneling, that old school paneling we have there. So, uh we're excited about that.
Actually, the auditorium is um is is ready to go in terms of like this work. Uh we're engaged in that process. And while we'll do that, we'll change the some of the lighting in the auditorium as well. Transition over to some LED lighting which will kind of uh
brighten that space. And then we also have our um high school uh scoreboard replacement project that will uh take place this summer as well. Quick update regarding the Heightstown High School principal. So we've been in
the process of uh attempting to identify uh engaging in the search for the next principal of Heightstown High School. Uh we actually have several candidates also scheduled to be interviewed this week. Uh my goal is to recommend a final candidate at either the August 4th or
August 25th board meeting. Uh quick update in terms of just to ease this transition to alleviate the need to have an interim principle. Uh Mr. Vincent has agreed to delay his uh retirement for several months to ensure that. So uh he's on the agenda tonight to delay his
retirement to October. Now, if we identify someone and there's a transition that doesn't require a 60-day exit from where they may be, then obviously he will he will leave before that. But this enables us to alleviate the need for uh an interim uh as we transition.
I do want to highlight connected to the high school the summer bridge program um that will be taking place actually this week. There'll be two sessions this summer. Uh obviously this is an opportunity to ensure that our freshmen have a smooth transition to the high school. It's a half-day program uh that
will provide an opportunity for them to experience a day in the life of a Ram. So students will gain firsthand insight into what it's like to be a student at Heisttown High School. And obviously the goal is to uh really ease that transition and uh enhance a sense of
preparedness as students uh enter the high school this fall. the the two dates that they're scheduled for. The first one's this week, uh, Thursday, July 17th, 8:30 to 11:30 a.m. The next session um is available on Thursday,
August 28th, and the same time, 8:30 to 11:30 a.m. I want to just quick mention of a a new app. So, we're engaging in a new app, a new and improved app, uh, the EWRSD app.
So, I know that some of you may have the uh old app. Um we're going to we need you to transition. So, we're going to engage in a marketing campaign this week. You you'll receive a video uh kind of a how-to video in terms of um you know, some of the highlights of the app,
uh some of its capabilities, but also just how to engage in downloading it. Um not not difficult to do. If you go to our website currently, you'll see at the top of the page, the homepage, it provides um really just a reminder that we have an app and just advising folks to go to the app store or Google Play uh
to download it. So um the app will enable you to have direct access to the website. Um it will enable you to have, you know, information fed as it relates to not notifications. Um, and I just think it'll be an easier opportunity to navigate depending on what you want to
receive information or where you would like to receive information from within our district. So, uh, look out for that that will be shared with you this week. And, uh, with that, that concludes my report. Thank you. Thank you, Mark. Um,
this time uh, first opportunity for board members comments. Hi. I have uh um two things. On Saturday, I couldn't tell which team it was, but a bunch of the uh kids and the parents were doing a car wash um at the
bank across the street from McDonald's. Being that, you know, it's been such a rainy week, maybe they want to consider coming back so they can have more people to make more money, right, for their fundraiser. All right. And then the second thing is um are there any talks
about the uh Walter C black parking lot? You know, it's kind of small and with you know, with all the staff and you know, they always having issues with parking. Have we ever considered trying to increase their parking? Yes, we we've definitely considered
that. So, one of the options we've explored working with our architects, SSP, we um we've identified a section of the field that that kind of is adjacent to Morrison Avenue, and we were looking to
sacrifice some of that field for some additional parking spaces, which is something that we we still may uh consider doing. Um, the other piece that we're looking at, which is somewhat more of a priority, not necessarily answering your question, is that we're also
looking to address the drop off pickup dynamic uh for for Walter C. Black. And we're exploring some other ways in which we can reduce the traffic flow on Haron Avenue and the flow of traffic into that horseshoe and out of that horseshoe. So,
we're exploring some some different options uh to see if we can potentially redirect that traffic. But in terms of parking, yes, that is definitely something that um it's on our list. We've we've mapped out um I think it's an additional 50 spaces. Um so, it's
just a matter of us kind of prioritizing if we're looking to pursue that. Um you know, where it fits in our budget priorities for the upcoming year or two. All right. All right. Thank you. Uh there being no further board comments, are there any uh first
opportunity for public comment? Uh there being none, uh we'll be moving into executive session. How long do you think? Half an hour. Uh will be for about a half an hour. Um, welcome back. Uh, old business,
uh, committee meetings. Sorry, my network connections. did have a policy committee meeting tonight um where we continued um our audit of all the district policies. Um we did speak specifically about policy
75 um10 which is the use of school facilities. We uh there was some clarification and updated language um about uh particular spaces, renting particular spaces as well as fees. Um and then 5850
um which is social events and class trips and we just reviewed uh some of that language uh and we're going to make some edits to that uh to that policy. And that's all we did. Thank you. Um and we have on here
follow up on the SSDS presentation. Are there any questions on that? Being none, uh, second opportunity for board member comments. I just I have such a random question. I'm so sorry. But the question is with these buildings um you know during the
summertime some of the buildings are uh not as occupied, right? And with all the rain and stuff, what measures are taken to like prevent like bugs and rodents from entering and staying in the
schools? Yeah. Um our obviously our team goes around and they're cleaning the buildings you know all summer around. Um so right now I mean a lot of our buildings are in full swing. So at least you know three of our buildings have summer programs going on and will have
you know until August. So that usually occupies a lot of the the schools but also our after that our teams are going in and then they also do weekly checks. I mean really I won't say it's the M word you know they're looking for mold. So they they go in on a routine basis,
you know, inspect rooms. So if there were signs of something, they would, you know, address it at that point. All right. Thank you. Just to follow up on that, Paul, do they do air quality testing for that mold and
spores? Because I know a long time ago this time of year is as Jean was saying it's very uh moist outside and a lot of outside air with mold was drawn into especially at a media center and we we
had big project cleaning up the library for months afterwards. Um any how how is that handled? We don't necessarily test if there isn't, you know, someone notices something or there isn't a comment of a of an odor or something like that. It's kind of like you can't
prove a negative. So, we don't necessarily hunt for it, but obviously if someone makes some comments and obviously with the visual inspections, we're on the lookout for it. Yeah. So Mark was asking about, you know, um what we do. You know, the big
thing over the summer really for the mold is really having good HVAC and really running it. So it's not we don't turn our HVAC off just because everyone leaves because that's going to invite the mold. So it's really important that you hit a certain
temperature setting. We're set for 71 across the district and really to as best as possible m try to maintain that throughout the summer. Um, keep doors open. So, you keep circulation going. You know, want a lot of people, you know, think you just close the doors and
walk away. And that's usually the big inviting for mold. So, keep the doors open, keep the circulation going, make sure your HVAC is operating, and then having, you know, some good quality inspections on a regular basis over the summers. You really the best preventive
measures I think a school can take. I have a question non-mold related. Did um all of did all of the schools get the TVs like this and are how are they being utilized in this? I mean I know that we use them but during the course
of the regular school year how are the schools using the TVs? So to answer your first question the answer is yes but we just finished installing across all schools. So we got somewhat delayed here. Uh the game plan
here was to kind of use this in a quasi is threefold. fund because these are meeting areas. Obviously, we will use them uh to support uh instruction uh where where feasible. We also use it to support professional development opportunities during lunches. We also
wanted to use it as a we we've tried that on for size this past year and we need to enhance it kind of leveraging it as kind of a um whether it's a public service announcement dynamic uh you know reminders showcasing footage from whether it's a musical an athletic event
something within the school setting. Uh so that's primarily how we're looking to use it. the the areas where we've placed it at the middle school is also cafeteria oriented um and also similar structure at the elementaryaries although it's smaller not as many but really it's just it's
it's to serve as some visual enhancements and whether it's related to like I said these are larger spaces where we're going to either gather teachers students and we want to have some some visual reinforcement that we can leverage in terms of utilizing the space so what we what we're looking to
do right now is part of some of the concern we had at the high school which is really kind of our beta test. We had some software issues because we were supposed to be able to, for example, show different things on different screens, right? And some of that wasn't always playing out the way that we
wanted. I think we've figured out some of those hiccups. And I think for this upcoming school year, we'll be more poised to kind of attack that in a way that since we've tried to offer size here, we can leverage it more effectively. It would be um great if maybe even if it
was a trial, maybe some of the video production, that's definitely part of it. Courses could could use them or or try some stuff out. Definitely. Uh there any uh second opportunity for I have a question. Um uh I think we were
supposed to get our um presentation on the current current assessment results. Um do you know when that is scheduled for the kids just took the test like couple of months when we'll get a presentation? Well, are you referring to the STAR
assessment? Yes. So we indicated that it wouldn't necessarily be a presentation. We said we provide an update. Okay. So I continue Michael please. Yeah. So I did share an update with the board a couple of weeks ago. Did you get that chuty? Okay, I get it. But I was just wanted to know
if there was any summary thing to just go over the what we hit, what we missed. If you have some questions, you could definitely pose those. We uh we have some additional assessments that we're reviewing. For example, like our access testing, the NJSLA data will be in shortly. So there'll be some additional
and there's we're going to actually do a presentation next month regarding some of the state driven uh data. Um so the data that I shared with the board was really a look over a year in terms of cohort data really from May 2024 through
June 2025. So um you know it's pretty self-evident the areas where we seen the growth and also the uh the instructional reading level growth as well. But if you have a any questions please don't hesitate to reach out to ask me. Yeah because uh we were going to wait
for those result to you know refine our plan. what's the next plan to alleviate the issue of our numbers still being about the same or dropping. We were going to try a different approach because for a few years we've been trying to have a game plan here and and
I'm just trying to Yeah, I I don't think the numbers are dropping based on that star assessment data. No, but we've got some areas of concern. Middle school math is one, right? But there are definitely some highlights on there uh within pockets for some some noticeable growth in terms of where students have been within a year. So, we
definitely will be talking about that. I'll be sharing with the board next month. Uh, obviously, our goals are established, but in terms of some areas of focus that we want to address as it relates to continuing to focus on goal area one, student learning, student centered learning. Uh, so that definitely will will be uh something
that we'll focus on next month. All right. Thank you. Second opportunity for public comments. Uh there being none, a motion to approve routine items by exception. [Music]
I move that the board approve the routine agenda items as submitted. A staffing 714 2025 B. ESS agreement substitute staffing. C administrator contract approvals 202526.
D. NJ Stride shared services agreement 202526. E HIB report from June 9th, 2025. F. Professional services for students. G. Approve PLLD surplus property.
H. Approve travel and related expenses. I. Approve HHS overnight trip to Blairestown Center, Princeton, New Jersey, August 2025. J. technology recycling batch number 58. K. Approve MHK and HHS fall sports
schedules for 202526 school year. L approve 2025 202526 field locations. M co-op purchases. N board meeting minutes for May 12th, 2025. O executive session board minutes for May 12th, 2025. P.
Board meeting minutes for June 9th, 2025. Q. Executive session board minutes June 9th, 2025. R Merc Mercer Ocean Mammoth Subgroup BCIP JIF Mom.
Uh S. Approve request to use uh the competitive RFP process. T parent transportation contract 202526 school year. U transportation contract renewals. V. Professional services contract. GZA Geo Environmental, Inc.
change order number one. W revised Chartwell approval. X approval of Heightstown High School Auditorium HVAC renovation change order number one. Report of the board secretary and financial report May 2025. Z expense and
transfer reports of school monies report for May 2025 and double A bill list of July 14, 2025. Second. Hold the board.
Miss Boli. Yes. Miss Conpsion. Yes. Miss Drake. Yes. Miss Laruso. Yes. Mr. Lyd. Yes. Miss Maharyi. Yes. Mr. Patel.
Yes. Mr. Weeks. Yes. Uh at this time uh we do have a second executive session uh regarding the CSA evaluation. Uh we will be adjourning from there.