good evening Tonight is Monday April 7th and we do have a quorum So I will call this meeting to order The first order of business is agenda approval Do I have a motion to approve the agenda for tonight's board meeting so move Is there a second second We'll vote to approve
our agenda All those in favor say I I I Any opposed Tonight's agenda is approved Dr Stanley will you please review tonight's agenda for us in the community absolutely Um well we're really excited because we have the boys swim team
champions here and we're going to celebrate them We also have um excellence in action where we have uh one of our students in the AVID program who was just chosen for an incredible honor We're excited to hear about that um may have hearing from members of the public We have quite a few items on the
consent agenda Um we have a couple of items for discussion including policies We have uh FY25 budget revision for action tonight Several more policies for action and we'll have leadership and committee updates and superintendent
updates Right Great Thank you Uh first up we are going I'm going to invite athletic director Troy Stein up and we are here to honor the Edina boys swim and dive team as the 2025 state champion
Gentlemen thank you for and your coaches for joining us Excuse me board chair Gable and Superintendent Dr Stanley and the rest of the board Thank you for having us here uh this evening And again my name is Troy Steinble Will you pick up the
microphone down there sorry just the You're gonna have to pick up the entire We got to pick up the whole thing Okay Just so we can hear you Thank you Sorry All right Yes Uh and we are proud to recognize uh our boys swim and dive team
and they have earned the 208th state championship for Edina High School this year So uh it was a great year and uh we're going to introduce uh let's start by introducing the players if you could just introduce yourself uh your grade uh the event that you participated in
whether it's uh what event in swimming or if you're a diver and then what grade you're in and if you're a senior let us know uh what your plans are for next year And then we'll finish with our head coach Scott Johnson to say a few words about the team Um I'm Jerry I'm a senior and at state I
swam 200 IM and 500 freestyle and this fall I plan on continuing to swim at Princeton I'm George I'm a junior and at state I swam the 200 free and the 100 breaststroke
Uh I'm Joe I'm a I'm also a junior I swam the 200 freestyle and the 100 fly I'm Alex I'm a sophomore and I swim the 200 free and the 500 free I'm Patrick I'm a sophomore I swim the 50 and 100 free I'm Logan I'm a junior and I'm a
captain but I didn't swim at state So my name is Scott Johnson I'm a former teacher here at Edina Schools I taught here for 29 years I taught seventh grade health at Valley View I just wanted to add that Jerry here he was uh he didn't give every all of his information but
he's also a state champion in the 500 freestyle and he was a state champion uh three years running So that hasn't nobody's done that since uh the n 1980s So congratulations to Jerry for that Uh our state championship
was the 16th championship overall for boys swimming and diving Uh we also had four divers participate in the state meet and all four of them scored That's never happened at our state meet for for boys in the large class division either
So uh we were also conference champions Uh the 24th conference championship for lake conference classic lake all those different things and our 24th section championship as well So we're very pleased to be able to represent Edina
High School and Edina schools and the community of Edina in a positive fashion And these gentlemen are exemplary examples of uh of Edina So congratulations to all their hard work and uh we're very grateful to be able to
be here and represent uh our school district So thank you very much a little tighter Let's take one picture Thank you boys Before you leave um board members do you have any questions for our
swimmers or coach i definitely do Um as a former swimmer myself I want to know today what what constitutes a championship time in the 200 IM I didn't win that one but it was it was a 146 146 And what about the 100
breaststroke 53 Excellent and the 500 that you did win Awesome Congratulations Thank you Where'd you swim at thank you for being here tonight And coach thank you for the time that you
put in in developing these young men And to all the coaches uh and that goes for you athletic director Stein as well So uh boys if you have five minutes I'd encourage you to stay for excellence in action and then you can leave because it's quite it's quite a good excellence
in action I mean no pressure but you can leave It's okay All right Uh tonight this month's excellence in action uh features our advanced via advancement via individual determination or AVID program at Edina
High School AVID is a college preparatory elective course that exposes students to academically rigorous courses and the executive functioning training necessary for college success and beyond We are joined tonight by Jeff
Pope administrative dean at Adina High School and Marari Ferrero a senior at the high school Mari won an essay writing contest and was selected to share her essay with thousands of educators at this summer's Avid Summer
Institute in Dallas Texas Mari will share her AVID journey and essay with us this evening Welcome Oh there we are We are now live All right All right So uh good evening everyone Uh Cher Gabler and uh
Superintendent Dr Stanley school board members Uh thank you for having us here to talk about this celebratory event and uh an amazing student Obviously uh I'm Jeff Pope administrative dean at EHS and Mori Farado our amazing AVI student
within four short slides because that will not be long Um I will briefly give some context or while we're here and then second uh and more importantly you will hear from Marari uh who will share her story and award awardwinning five to
seven minute speech with us tonight Um oh there we go Perfect Thank you Um so AVID has been uh as you can see up here the mission uh is to you know uh close the achievement gap by preparing all students for college career and readiness in a global and and success in
a global society Um AVID's been in existence since 1980 So it's been around for over 40 years Uh it was started in um it was started by actually a high school teacher in San Diego California Her name is Mary Katherine Swanson Uh AVID was also developed during
desegregation efforts in San Diego County schools Um so so a couple of things about summer institutes Uh summer institutes is where most of our staff teachers get trained where usually the program starts Um
they're highly effective professional learning uh sessions called communities of practice uh teachers and admin learn like promising and engaging student practices Uh right now it used to be about 30,000 now it's up to over 40,000
educators are trained in summer institutes each year across the country Um I have been one of uh the AVID summer institute facilitators since 2013 Avid speakers avid speakers are the highlight of summer institute when
you're at a summer institute it's definitely not they present during general session You never want to miss it Um and so because those speeches as they're so powerful and impactful Um they also uh so each of the students
they enter this student speaker contest and so Mari and I were talking about parking pass and then we ended up talking about her entering this contest So you know so it's kind of all worked out right um but they received coaching and support from AVID staff and Mari uh
was able to receive support not only from them but also from EHS uh teachers like Miss Taylor who's here and Miss Jared and Miss Disher So I'm give them love and support right behind us over there And uh they're instrumental in why we're here today There are over 900
students that apply and enter this contest Only 22% are actually accepted This is nationwide So it's a very very exclusive group of students There are school
districts and schools who have had students apply for years and have never been accepted in this state and other parts of the country So needless to say it's just it's one of those opportunities of a lifetime As you can see up here there are two there are two
prompts and we already answered one of those prompts Uh usually um anywhere but about 800 words is what they usually expect Uh so kind of break down to about five to seven minutes Um so with that I'm going to get out of the way and let
Marari do her thing Just I wanted to briefly introduce her Uh she is a a very esteemed class of 2025 and uh loves math and science going to University of St Thomas and is going
to major in mechanical engineering I did not major in mechanical engineering I tried and then I went over to sociology So there you go So Mari take it away and we're going to move this right over here
Um well thank you for giving me this opportunity I am very grateful that I'm here to tell you my story with the AVID program So I called this essay becoming my own hero When I was a child I believed everyone had a hidden power For
example I suspected that the cashier possessed mathematical powers that they could add up any items without a calculator I imagined my superpower was solving problems with numbers I would lie on my bed for hours staring at the ceiling where my imaginary equations
appeared in the dark I'd add subtract and multiply faster than I thought was possible challenging myself to beat the cashier My love for math allowed me to advance to higher levels at a young age As I entered middle school I discovered
another superpower the ability to speak up for what I believe in My inspiration is my mother who often shared her dreams of becoming a lawyer to fight for women and immigrant rights with me This motivated me to become a student who
wasn't afraid to ask tough questions and discuss complex issues High school however taught me an unpredictable lesson It introduced me to one of the hardest things the power of peer pressure My freshman year began
with grief My grandfather passed away right before school began And all my mother and I could do was helplessly watch through a screen As my family in Mexico grieved before I could fully process his death my grandmother passed away too I could see my mother's battle
which forced her to shut down dimming her bond I declined into depression Feeling useless and losing interest in everything I once loved Desperate for support I turned to people who seemed to offer it And I admit I fell into peer
pressure I started to make choices that were harmful to me and didn't reflect who I truly was Center of it all the loss the feeling of losing myself Someone stepped in and planted hope without realizing it My sophomore
English teacher Mrs Taylor noticed something in me that I had forgotten She asked me if I ever considered joining AVID I didn't even know what it was Still something about the way she asked me made me say yes When junior year came
around AVID flipped the switch inside me During our first week in AVID we were asked to pull out our transcripts from the past two years Staring at my GPA and my past grades a wave of embarrassment washed over me I saw the hard proof of
how far I have failed At that moment I asked myself am I going to let this define me i realized I didn't have any of the privileges of the people I was surrounding myself with I didn't have that financial cushion to fall back on
And if I wanted to build a life that I longed for it was up to me to make it happen That moment of clarity fueled my decision I would find my superpower again I removed negative influences of my life people who didn't have the best
interest at heart I focused on myself and Avid provided support that I didn't know I needed For the first time in a long time I was surrounded by people striving for success AVID wasn't any class It was a
community Miss Jarrett one of my AVID teachers kept everyone on track always checking in on us She'd ask "Hey what's going on in whatever class?" whenever our grades start slipping It was a reminder that someone cared And knowing that someone cared knowing that someone
hold me accountable pushed me to hold myself accountable too I started to feel like myself again I saw drastic change in my grades I went from getting D's and C's on my test to achieving A's I learned how to stay organized helping me
overcome my procrastination I created goals that led me to excel and f and still focus on myself I began to join activities I love to do I became a math teacher assistant I joined the math team and I started
tutoring at the middle school AVID didn't adv taught me an invaluable lesson We can't rely on others to save us We must become our own heroes It helped me rediscover my love for academics and my passion for using
my voice to stand up for what I believe in I now have the tools and powers to use to build a future I envision I'm full of gratitude and thankful for Miss Taylor Miss Jarrett in the AVID program They reminded me of my potential when I
had forgotten it My ultimate dream as a first generation Mexican American is to become an engineer combining my powers of problem solving and using my voice to advocate on issues that need to be heard Thanks to Avid I have the foundation and
confidence to take every step towards my dream with power Thank you Thank you Thank you so much Marari Thank you for sharing your story with us That is it It's wonderful to hear you be able
to tell you tell us that story in your own words Board members do you have any questions or comments i just wanted to say you know wonderful story for you also wonderful story for the amazing staff that we have that make this program happen Um and taking
advantage of it Um I think the thing I took away the most is that you can't wait for somebody else to save you You have to be your own hero That is incredibly powerful and I'm glad that you were able to find that for yourself and hopefully people who heard that tonight can find that for themselves as well Thank you Thank you
Thank you so much And boys swim team thank you for sticking around Aren't you glad you stuck around that was worth it I told you you'd be glad You can thank me later All right we are moving on to our consent agenda Is there anything anyone would like to remove from the consent
agenda there was no members of the public that wanted to speak to us this evening Thank you Is there any uh anything anyone would like to remove from the consent agenda
all right We will now vote to approve the consent agenda Do I have a motion to approve the consent agenda so moved Do I have a second second All those in favor of approving the consent agenda say I I Anyone opposed
the consent agenda has been approved Uh before we move on to our discussion items I wanted to take a moment to recognize Dr Stacy Stanley for her work here in Edina over the past several years Uh this was posted in the consent
agenda but I think it's really important that we read this to the public and read it out loud So um be it resolved that the school board commend and recognize Dr Stacy Stanley for her service to Adina Public Schools
from 2021 to 2025 The board hereby expresses its sincere appreciation and that of the staff and residents of the school district for Dr Stacy Stanley's dedicated leadership and service to the
district during her tenure Dr Stanley has been a steadfast advocate for the academic success and well-being of each and every Edina public school student Her leadership has been instrumental in shaping and advancing the district's
2020 2030 strategic plan ensuring a strong foundation for the future She has worked tirelessly to develop and implement key initiatives that align with the district's mission vision and values Some highlights of Dr Stanley's
contributions include leading the development of a comprehensive literacy plan to enhance student learning establishing a robust data metrics plan and dashboard to track and support student progress Engaging various stakeholders
including students families staff and community members to further the district's mission spearheading the launch of the district's Spanish dual language program expanding opportunities for bilingual education enhancing student enrollment
and retention efforts to ensure continued district growth and success and advocating for sound fiscal management to maintain the district's financial stability and sustainability Dr Stanley's leadership dedication and vision have left an indel
indelible mark on the district ensuring that her impact will be felt for years to come We are deeply grateful for her service and extend our best wishes as she embarks on her next chapter Thank you
And on behalf of the board we have a card and a gift that hopefully Okay we are moving on to our discussion items And our first item is uh food service management contract for the 2025
2026 school year And I welcome up Mert Woodard director of finance and operations And Mert would you please introduce uh the two other guests that are with you this evening good evening Madam Chair members of the school board I am joined tonight with
our partners from Chartwells um our on-site food service director Abby Dollar as well as the area and regional director um Ana Brewaker Um before I turn it over to Ana and Abby I'll just make a couple of quick remarks We're approaching the end of the school year um which for food service means that
we'll be looking at extending our food service management um contractor arrangement with Chartwells As you'll recall a very robust RFP process was used to select Chartwells to continue their service to the school district in 2022 They had been partnering with the school district for a number of years
prior to that Um the result of that RFP process awarded them with a series of one-year agreements um for a total of five years Um the administration feels very strongly that Charles has performed quite well particularly financially for the school district and we would like to formally recommend um extending them for
their fourth one-year agreement at the subsequent board meeting in May I'll just um give you a couple of quick statistics to underline the success of the program this school year Um as many of you know free school meals went into effect last school year and we saw a pretty substantial increase in
participation throughout um all of our buildings That has continued this year um 4% increase to um reimburseable breakfast this school year and then a 3.8% increase to our lunches The fund balance in the food service fund um as a result of um Chartwell's partnership
with the district has been um very robust We added about a million dollars to our fund balance last school year Um we'll add considerable amount to our fund balance this school year That um fund operates without any subsidy from the general fund which is exactly what you'd like to see from your food service program Without further ado Abby and
Anna do you have any um thing to add hi thank you for allowing us to come today I feel like overall this school year has been a very successful school year Um we focused a lot um on we've uh expanded our discovery kitchen program this year So we have been doing
discovery kitchens in all of the elementary schools once a month In this program we uh sample a different like fruit or vegetable menu um or recipe and then we so we sample it one day and then put on the menu the next day to allow kids to try something before they see it
on the line and are too scared to take it Um so we've had a lot of success in this program uh which we can plan to continue next year Right now we're doing a pretty uh thorough evaluation of our menus And one thing we've heard from um parents and students is that they want
an expansion of vegetarian options Um so that's something that you know we've heard loud and clear and are working on expanding some of these offerings for next year Um right now I've been going around to all the ele or all the schools and I'm meeting with different student groups uh just kind of get some of this
feedback and really try and understand what it is the kids are looking for And um M and I meet uh quarterly with some of the parents as well So we're getting some really good feedback for um what both students and parents are looking for in our programs Another program that I've seen
successfully rolled out in your district is our global eats program which is Chartwell's food company We were also looking at expanding be uh beyond the current countries that we currently offer and uh you know it's part of our program since food is the biggest
bonding of cultures So I'm super excited to continue growing that and expanding that within your district Thanks Abby and Ana Again we'll be bringing this for formal action at our May regular meeting Board members do you have questions
director Ellenburg Um I was wondering um why we're doing one-year contracts as opposed to since it's been five years of successful one-year contracts um why we are extending to two year or three year
because it seems that if there's a track record of success um that it could potentially save time and effort on behalf of bothities That's a great question Director Alenberg And I and Abby can correct me if I'm misspeaking but I believe um
ultimately USDA regulations which MDE promulgates in our state require that um after every 5 years an RFP process is conducted And those are just a series of one-year agreements after that five-year vendor has been selected And so we're just kind of following MDE protocol And
each food service management agreement is kind of just a one-year template agreement um because each school year um the the cost per meal um that we you know are paying Chartwells to perform does increase based on inflationary measures calculated by the state So you'd have to go through this process
anyway to figure out the price Absolutely All right Thank you Uh my question you kind of talked to Abby um you know I know one of the things that um I appreciated you saying how you're visiting schools and hearing from students and one of the things that
you're working on is more vegetarian options and also that with our parent group the quarterly meetings I think are great So keep that up I think that's a great vehicle for receiving feedback and also helping our parents and our students understand the parameters that we're working within because that's
sometimes something we hear at the board will every once in a while we'll get an email about school meals and it's and there's some tight parameters that we're working around So it's I think that conduit of information both ways is really valuable So thank you for
facilitating that All right Well then that is we will being here tonight and um we will look forward to this coming up for action at our May meeting So thank
you All right moving on to discuss uh our policy review and we have policy 509 510 527 528 538 and 612 And I'm going to turn it over to our board's policy chair
uh Director Alenberg Hello So we have quite a few policies for discussion and action tonight and we're going to start with policies for discussion policies 509 and 510 resident enrollment and assignment and then 510
is open enrollment And both of these we have assistant superintendent Nate Swenson and director of communications Stephanie Edwards up here First we're going to talk about policy 509 resident enrollment and assignment Um this one had mostly semantic changes Um but there
were a few sections that were struck through and I was wondering if um one of you could explain um why those sections were taken out for the board Sure Thank you U let's see The first one was the temporarily living beyond
district boundaries And um this was struck because this statement was seen as redundant because we allow students to remain regardless of their grade or temporary living status remain enrolled in the district
Then if we go down to let's see our appendix we had struck an area that said students who qualify for educational benefits and meet the district registration choice program deadline annually the district administration
will identify the number of admission slots that will be available and this was something that we're not able to do in practice So we struck it from the policy [Music] and I'd say the
other change is that when it comes to uh the choice program specifically for Spanish dual language we are maintaining language specific weight lists So one weight list for students who are heritage English
speakers one weight list for students who are heritage Spanish speakers And a heritage speaker is a student who acquired Spanish through family cultural community contexts rather than formal education And
we used to merge those weight lists um earlier than we're proposing in our current policy We hope to have a different uh better balance of heritage English speakers and heritage Spanish speakers based on the design of the
program So we um struck language that after August 1st openings would be filled from a merged waiting list and we're going to hold that until closer to the start of the school year And to provide clarification for
people that might be watching um and don't might not understand how the program is our Spanish program is a dual immersion program which is different than our French program which is a straight immersion program And so we are
trying to create a certain balance of um heritage speakers and non-heritage speakers in order to facilitate the dual immersion which is um students learning from each other's languages which is why that's written into policy
And then the last change is we have an updated uh dopra form that's part of the um second appendix Thank you Um board members what questions or comments do you have about the changes and updates to the policy chair Gabler
Thank you um Director Edwards for talking through those changes Um and board book is a little slow loading tonight so I I don't have the exact spot in the policy where this is but when you added the new language around what
constitutes a heritage speaker Yes Um I know that sometimes there's questions around like a student who maybe went through a a Spanish child care setting Are they considered a heritage speaker or is that not considered community
contact or however the verbiage is there that would not be considered heritage Heritage is really I learned at home I learned from family I learned in a cultural context Cultural piece Okay Yeah Because I know that cultural piece is a big part of that the benefits of
that duel that we talked about So that makes sense Okay that's right Okay that was just a clarity question that I had just for my own benefit So thank you Nothing else Um we'll move to um policy 510 which is our open enrollment policy
And the two um I would say the two largest changes in this policy um and again our board book is not updating So um one is there's language that is specifying that a
student um who is open enrolled in preschool will need to reopen enroll um in kindergarten um with the exception of children that are participating in a school readiness or any other um kindergarten program um eligible for four-year-olds pursuant
to state law And so that's new to this policy And then the second part is um the reordering of priority for open enrollment um students and um the the
state has a set of um eligibility um for open enrollment but then um school boards have the right to order them um in order of priority And so um these have been um ch merged and changed a
little bit And so this is based on a work session that we already had as a board to discuss this And it has not changed from the feedback the board gave um in that work session And so um from that feedback um we have the currently
enrolled K to2 open enrolled students um enter district transfer request um and then those are those are already existing students So then when we're thinking of um actual new students coming into the district um it's
priority two which is really the first priority for um new students are staff any staff requests So that includes siblings before it used to be broken out between existing um existing students and then um
siblings So this is any staff request to open enroll a student Um that's priority two Priority three um is siblings of any kind So then you move down to if you are currently open enrolled for any other reason than siblings no matter what
you're open enrolled for That is the next priority Um priority four is student is a resident of the city of Edina um priority five um and for those that might not know our district boundaries are not
um do not align perfectly with the city of Edina boundary and so we do have people that live in the city of Edina but aren't part of the Edina school district Priority five is achievement and integration of non-resident students And then pri priority six is um open
enrollment for anybody else that's not part of any of those um um other options but have um submitted their request um prior to January 15th And then the last one is um
looking at individuals that haven't met that deadline And so that was the feedback from our work session and that's what is built into here So those are the two um significant changes to this policy that um have the potential to change
things in practice in the district In reality um from our admissions office there probably won't be much of a change per se but it is a change in how the policy is written Um Assistant Superintendent Swinson or
um Director Edwards do you have any more context or That was my favorite policy review ever I have nothing to add Um board members what feedback comments questions do you have
okay Oh I do Oh Oh I'm sorry I'm sorry Thank you for Thank you for the work on this and thank you for bringing this to the work session I thought that was a really helpful conversation And since this is a topic that we do get questions about it was uh I thought a really
helpful conversation Um I had a question in our purpose So there's a line that says the district may also accept non-Mot residents students through tuition payment And I was curious
um do we need to clarify that that would only be through EVP like would it be worthwhile is that or would that just be if that ever would come up that we could just answer the question no you cannot apply to be an
adina student if you live in Iowa unless you're going to do our EVP Okay Would also pay tuition Okay So then that that that clarifies my question and I think it specifies that below there is of who pays tuition That's like the very last section
And maybe we should maybe put in parentheses like C below it It Well no that's okay because that was my second question was down at the student tuition fees I don't know if it does say foreign exchange student because that's news to
me Maybe I didn't read clear enough But um my question about that section was can you speak to that section when are we applying those rules because that was not clear to me Like who would be charged tuition
payments does letter B satisfy it under student tuition So basically I believe what that's saying is you know how we have the enrollment options program referenced and
uh our process for getting students I believe that this is referring to any student who falls outside of that which would I I think so and we can double check We actually spoke about
this because I agree that it's confusing but we were coming we were like who does this count and we were coming up with like oneoff situations where it could be this it could be that So we were a little leery to
say these two things because what if there's a really bizarre case that falls out of those two things but would require a tuition payment but we can certainly take a look at that and try to provide some more clarification around
the topic of um tuition Yeah that would and I will defer to the group you know in terms of what you but as I read it I was still left with the question of who are we charging tuition for and so
knowing that it's can be EVP students it can be uh foreign exchange students maybe putting that in there and and like we have in other policies where it's it kind of leaves it open-ended and additional um if the committee seems
like that would help with the reader kind of clarify um because I was not sure as I read but I know you guys will to figure it out So those are my only questions Thank you Thank you Thank you Director Edwards
We're going to move on to policy 527 student um you student use parking of motor vehicles patrols inspection s searches Um and again assistant superintendent Nate Swinson And the change to this is adding in the language
use of vehicle immobil immobilization devices um to add that into policy so it's clear in policy that those could potentially be used in the parking lot Um Director Sw or Assistant Superintendent Swinson Yeah that is the
main change to um this policy is we we do this in practice but it has just not been in policy before And so um we wanted to make sure that the policy reflects what we're actually doing Questions comments
okay I have a question Oh sorry You like literally I turn to this side and then when I don't see you need to be faster Remember how often you ask me questions can I just recommend one thing really quick you two should just be on the policy committee and not have this back and forth when when you're both not on
it at the same time Just point of clarification You guys would miss out on all this banter That would be sad Uh can you just uh and I for anybody viewing and for the board uh can you speak to who reviewed this policy from the high
school in terms of like how this is working in practice you referenced it there but can you speak to that yeah So this was actually reviewed by all principles and but most importantly um it was reviewed by Alex Hatstrom and um
and Alex works really closely with the security staff at the high school who um in large part enforce the policy with the help of the administration too And so um in fact he is working with the
high school staff around this particular policy right now And then I had one clarification question down under it's in appendex 2 Um as far as the and and I think I had
some questions just because this has been a while since this one was reviewed and obviously our parking lot is a topic we talk about a lot um where it says there will be it's about halfway down the the page after the list
of the priorities It says there will be no lot assignments All students may park in the lot of their choice I don't think that's correct Is it i think you're assigned to a lot Right You guys don't have high school I
don't know that for certain but I Are you talking about like the church lots versus the regular lot like you can't park in the main lot if you because we just changed that less this year where you're paying a certain amount to park in the main lot So that is there are lots that are assigned
Yeah I think that's referring to like lots at the school but I agree that should be clarified because you do pay a different fee to perk at the church Okay So that might be an area to kind of take a peek at
I will get clarity and I'll change it Yep And then just out of a curiosity when a student signs up to get a parking permit um do they uh have to sign this or sign anything
that kind of says I've been alerted that these are the expectations and privileges that come along with it Yeah that that's a really good question I do not know that answer They do and the parent has to sign off on it Okay No I
don't Are you Would you Are you suggesting that maybe that has to be referenced in this policy as part of that if that's the case maybe Maybe Um I think you know again I'm just our parking lots are a topic we talk about a
lot and I know the high school has been working really hard this year and probably previous years too just to get a hold of safety in our parking lots and um and kind of how this how that's all
going to run Um and so I was just curious how this information that we've spent a lot of time in policy talking about how that's getting pushed out to students and families Yep There's specific stuff in the
handbook um which would reference the policy um what Yeah Okay Right That was it for me Thank you Can I just point of clarification are are you
uh wanting handbook language in in the policy as well related to your question around parent role kind of procedures no it was more
of a process I think You know I um like how is this information disseminated and now that um board member Alenberg mentioned it I think I remember seeing a table at the high school where you when
you do get your parking pass you have to sign that basically you've read like you're making a commitment to like yes I've read these rules and should I not follow them okay Um no So okay to answer your question
Okay So just one last thing I will get clarity on the lot assignments part and revise it accordingly Thank you And I and I also referenced that this policy hasn't been looked at for a while So that's you know natural
that we're going to have some changes I just looked it up church is at 150 versus uh 450 for the other So they're two different things Anything else on 527 okay Um we're going to move on to 528 which is student parental family and
marital status non-discrimination um and executive director of human resources Sonia Sailor I believe the only change in this was adding the correct contact name and a few semantic changes That is correct Director
Alenberg Um so policy 528 protects students from discrimination based on sex and marital status and specifically around the topic of discrimination based on pregnancy the all of the changes
followed along with MSBA No substantive changes The only real change was in um section 2 paragraph C policy committee made the decision to remove the word
normal because it could be perceived as a potential exclusionary meaning for using that word and then including uh small some small modifications on the form that's attached to this policy to
be more inclusionary regarding primary and secondary um home addresses and telephone numbers And those were the only changes Any questions director Barry um I was just wondering
if the report form lives anywhere else that might be more easily accessible or if it gets used lives anywhere else than on the website Um yes Or if
there's I guess notice to students where they could find such a form or just awareness that it exists Um the I would assume that it is in the
handbook um at the building level I'm not sure if they provide it anywhere else other than that Um one conversation that we had with policy committee these when so this same form is used for
students and employees employ um typically when we see this form it's employees employees that have actually completed this form and it's used of course for multiple different policies as well When a student would bring
forward this type of concern it's more likely it's going to go directly to the administration um through a verbal report through a counselor through a social worker through a verbal report Again these are also very rare um rare concerns as well
The forms are there in case um a parent or a student or an employee would like to use the form but they're honestly not used all that commonly even even with employees And this particular policy is
not geared at employees but that form is geared at employees for other policies Even employees often don't utilize that form and they reach out to us in different ways to have those conversations But it's a good question as to whether that form is somewhere
other than on the school website under this board policy I would assume there is something in the student handbook um that that refers to where to make these types you know bring these types of concerns Um but I'm not sure about the
actual form I think it's a good question that we can follow up on Um to your point if people are having issues making sure it's easily accessible what is the process and if we need a form if we should go to
administration how do we do that as a family or student thank you Thank you Anything else okay we're going to move on to Thank you Um thank you Director Sailor We're going
to move on to um policy 538 and we have assistant um director of teaching and learning Bethany Van Osdal here Um there were no um material changes to this policy but a lot of
um grammar and semantic updates to this Um uh Director Van Odell are there any comments that you'd like to make about the policy no minimal changes as you said to this policy Um Jod to St Hubert
worked on this with Jen Carter and Pam Berling to make just minor adjustments Um there was an application added in the appendix Um and that was really about all of the changes made to this policy Board members do you have questions chair Gabler
Yes Can I know we've talked about this policy a number of times in the last several years Um I saw the reference of insurance and can you remind me the discussion centered around it's strongly
we're now strongly recommending that people take the insurance We're not requiring them Is that correct okay All right That was a yes for strong recommendation In case People did not see my head
bobbing Any other questions okay thank you Um and last but not least we have policy 612 uh development of parental involvement um policies for title one programs And we have um again our assistant um director of teaching and learning Um and this
policy the point of this policy is really to encourage and facilitate involvement by parents and guardians um for students that are participating in Title One programming And this policy was updated to be consistent with our language and other policies that are
similar um and with um MSBA model policy Um anything else you'd like to add no truly those were the only um a minor punctuation added Um and yeah just uh wording changes that
align now with MSBA and um yeah that's really very minor changes questions Okay Um thank you everyone I have a couple uh notes of feedback for
our policy committee and that is all for our discussion items Thank you All right we are moving on to our action items Do I have a motion to approve the fiscal year 25 budget revision so moved
Is there a second second Uh Mertz or I'm going to welcome up Mert Woodard our director of finance and operation and he will present for us um about this item Welcome Chair Gabler members of the school board um the administration tonight is seeking
formal approval of its recommended budget revisions for the current year or fiscal year 2025 budget which were first reviewed um at the January finance and facilities committee meeting subsequently reviewed at the February board work session and March regular meeting There have been no changes to
any of those proposed revisions um throughout that time Um so tonight we're seeking formal approval Um if you have any questions I'd be happy to go through those Otherwise the recommended action is before you Board members any questions
i have one Not so much that I'm concerned about the um the revised budget for fiscal year 2025 I know that's what the action is for but as it's we have a revised five-year general fund forecast that goes forward from that standpoint Um and not that we need to get into a lot tonight because this is just a call for action but given what
the state's doing but also what's happening with the federal government I'm just wanting to ask you for the public what considerations as we look past the end of the 25 period as we get into 26 and beyond are there any specific things that you're more
concerned with now in the last two months than we were when we were first discussing what those forecasts might look like going out for the five years great question Director Burman Um I'll start with the forecast revision So the forecast is actually more favorable now as a result of our fiscal year 2025
activity particularly enrollment coming in a little bit stronger than expected which is fantastic Also the commissioner of education has recently announced that um the inflationary um increase to the state aid formula is going to be 2.74% rather than the 2.5% or so um that we
were planning for which is great Uh that's very short-term positive news though out in the further years The uncertainty regarding federal funds is absolutely something that we're looking for It's um you know 1.5% of our general fund budget which um to the lay person seems like a small number but that's you
know upwards of $2 million overall Um more than 1.5 million of that directed towards special education Um so were we to you know lose those funds that would only then go to increase our cross subsidy um which would have drastic ramifications um perhaps not as much
only in Dina but statewide you know the state's coffers would then be dramatically reduced One of the reasons the state forecast is not as favorable as it was once was was due to that additional funding for special education and and all sorts of other things that were promoted in
2023 So there's just numerous trickleon effects Um Edina does not um receive as much federal funding as some of our neighbors power If those school districts were to receive fewer federal funds would the state then um have to dig into their um general fund budget to
then um mitigate the impacts to those districts would that cause lesser funds for EDINA there's just so many different um you know mechanics that are on ongoing that are uncertain So I think it's um prudent that we're continuing to be conservative Um we're not adding a lot of new positions In fact we're not really adding any positions versus this
year we're continuing to be conservative with our our revenue assumptions which I think is you know kind of the only thing that we can do at this point and we're hoping for good news Additionally in um on top of some of the socioeconomic debates that are happening at at the
federal level there's also the economic macroeconomic um conversations regarding tariffs and all of those are very um inflationary in nature upwards in inflation um the the labor market does not get any looser It's continuing to be very tight particularly with teachers
That creates upward pressure on wages So everything appears to be getting more expensive as time goes on at least in the short term So that's something that we're definitely keeping an eye on Thank you very much All right Uh we will now vote to approve
the fiscal year 25 budget revision All those in favor say I I Anyone opposed the fiscal year 25 budget revision is approved Thank you Director Woodard Uh I'm now going to turn it back to policy chair Allenberg to tell us about our
rapid review policies for this evening which are 413 and 705 Oh Uh we uh we will now vote to approve policies 413 and 705 All those in favor say I Anyone
opposed do I have a motion yeah we just voted to No no no You need to have a motion for the We already took care of Bert We're now need a motion to take action on the policy Do I have a motion to approve thank you everybody Do I have a motion
to approve policies 413 and 705 so moved Second Policy chair Alenberg please tell us about these policies that are up for rapid review Sorry I just I was swallowing a pill right when you turned it over to me I apologize Um
so rapid review is part of our um policy committee policy that if there's very few changes to a policy it goes directly from committee to action and these two policies are part of that We have policy 413 Um director of student services Jodi Reming Um you probably don't have to
come around but just in case she's over there Um this policy was updated with um the revised definition of familia familial status Um these updates reflect um the new um definition from the Minnesota legislature and are consistent
with the language that the board approved in policy 521 in March So it mirrors that language questions about policy 413 Okay And then um policy 705 is development and maintenance of an inventory of fixed assets and a fixed
asset accounting system And there it's a super short policy There was one change which actually added in the limits of the uniform financial accounting and reporting standards Um so it's specified what those limits are and that's the
only change to that policy Questions about policy 705 Okay All right Uh great We will now vote to approve policies 413 and 705 All those in favor say I I Anyone opposed
policies 413 and 705 are approved Do I have a motion to approve policies 517 519 534 and 535 is there a second oh second Policy chair Ellenburgg is
there anything you want to mention about these policies from that we were reviewed last month there are no um changes to these um since last month Um I don't believe so Unless assistant superintendent
Swinson they're same Yes Okay I just wanted to verify Um so unless there questions or comments um I have nothing further to add All right We will now vote to approve
policies 517 519 534 535 All those in favor say I I I Anyone opposed policies 517 519 534 535 are approved Uh we're moving on to our leadership and committee updates Board
members uh do you have any leadership or committee updates for the public or for the general board director Arum I just wanted to say thank you for all the community members and students and staff who joined us at the legislative uh day at the capital um last month We had a
great group of about 30 people who went down 21 students Uh we were able to have an opportunity to speak with uh the head of the education finance committee on the house side Um both the Republican and um Democratic co-chairs So we had um
significant amount of time with them We met with um some of the local lobbyists as well and then had an opportunity to hear some Edina families testify at the Senate Education Policy Committee uh meetings And so I think it was a great day for us to kind of get some exposure
with uh the legislators and um again more legislative action to advocate for what's important to us and our legislative platform for the remainder of this session which um has a lot of stuff uh going on right now and um hopefully it'll all be wrapped up by May but there might be further opportunities
where we need our community to advocate for Edina So um hopefully that'll be in the next six weeks or so Thanks And I want to thank uh board member Barry and board member Aram for their work on our legislative action committee
Um they read they lead a dynamic group of students and it is always impressive and whenever they're at the state capital um people notice because we bring a lot of students along and um man we have sharp students They have some really excellent questions So thank you
for your leadership in those roles Any other board updates all right Dr Stanley do you have any updates that you would like to share i have a couple First of all we have new
artwork up in the boardroom Um hopefully you've noticed that Um and the the displays presented by Edina High School This mixed collection of work showcases the talents of students from all of the 17 different art courses offered at
Edina High School in grades 9 through 12 I want to say that again We have 17 different art courses offered at Edina High School Because of this numerous project uh types are on display The level one works show foundational skill
building with traditional materials like charcoal ink pencil paint silver gelatin uh silver gelatin prints and clay as well as digital art created with Adobe Photoshop and Illustrator Advanced in AP
studio works um in all of the content areas are idea based works which are created using individual student themes Like all artistic endeavors these works will show uh planning experimentation and revision of materials and ideas to
match with the artist's purpose These works emphasize not only technical mastery but student voices and ideas I had a chance to come in and look through them earlier today and they are outstanding and so um if you haven't had
a chance um please take time to look at them The art tier art teachers from Edina High School who have organized this display are Kim Rascin Dalon Town and George Lungren Bravo to them Can I just say that AI has nothing on Edina High School
art students and teachers Thank you That's right Thanks Director Bourbon Um the final thing that I will say um to the community is it has been an honor to serve uh as your superintendent for the past four years Um I am incredibly proud
of just the work that teachers did students did as we really worked to um come out of the impact of the pandemic Um the dedication was immeasurable And uh the other thing
that I'd like to say is I'm just so proud of my team who uh have come on most of them honestly just within the past four years and I could not be more proud of them for the work that they have done to ensure that um Edina public
schools truly defines excellence and um sets us in a place where uh we are stand out Um finally it has been a pleasure to serve at the pleasure of the board and uh to work with you for the um some of
you for two years some of you for three years some of you for four years So um thank you to the community Uh just an honor and appreciate you Thank you Dr Stanley Uh do I have a motion to adjourn our meeting
so moved Is there a second second We will vote to adjourn the meeting All those in favor say I I Any opposed the motion is passed and the meeting is adjourned