e
e to uh resume
the February 10th 2025 Board of Education meeting if I could have everybody stand as they're able for the Pledge of Allegiance thank
you everyone first item on our agenda is Accent on achievement Dr Johnson thank you president Owens this evening we are celebrating National School social worker week and in recognition u46 Board of Education will present a proclamation of appreciation to Kimberly neelsen u46 lead social worker on behalf of our u46 student staff and Families u46
employs approximately 115 dedicated social workers who provide essential services on a daily basis to our students so coming forward tonight to read the proclamation is board member Martin and Kimberly if you want to come forward as well good evening all right I'm GNA read this all right it does
Board of Education Elgen Illinois School District u46 proclamation of appreciation School Social Work Week whereas School social workers serve students on a daily basis in many capacities that contribute to the quality of education and whereas School social workers provide students with activities and resources designed to support their social emotional physical and mental health needs so that students May achieve academic SU success
and whereas School social workers play an essential role in helping students and families who face serious challenges including disability poverty neglect mental illness homelessness and other barriers to learning and whereas the contributions of these talented and dedicated individuals are recognized during school social week March 2nd through 8th 2025 and whereas School District u46 employs approximately 115 social workers and
whereas u46 social workers not only lend their special skills and talents to the efficient operation of the school system theyve also played a significant role in The District's quest for continuous Improvement now therefore be it resolved that the Board of Education recognizes it its social workers during National School Social Work week March 2nd through 8th 2025 and asks administrators students parents and the community to join in recognizing and thinking these indp idual for their
dedication efforts and service on behalf of Children and Youth presented this 10th day of February 2025 signed by Board of Education president Melissa Owens and our superintendent Dr Suzanne Johnson well I just appreciate it it's my first year in the district so it's my 20th year uh in school social work but um it's a pleasure to be in this District District as big as it is
it still feels like a small family um everybody's been super welcoming and helpful especially our administrators um and our department is just wonderful so thank you for the opportunity to serve
he the next item on our agenda is strategic plan report Dr Johnson thank you president Owens this evening our strategic plan report is a school safety update Rich Bosch director of school safety will present to the Board of Education an update
oh good evening okay it's up and running there we go there we go um thank you for having me uh Dr Johnson president ow in the board uh regarding uh school safy safety giving you this brief update on on what we're doing all the good stuff we're doing on our schools when it comes to school safety I'm going to give you a brief uh update on our safety drills our safety audit our school resource
officers and our relationship with them our professional development our reunification process what we've done there as well as our preventive weapon searches and our new facilities how do I scroll down here can you Swit sh for me nope there we go okay our drill compliance we continue to uh be in compliance with our school safety drills our state mandated of evacuation our bus evacuation our severe weather and our law enforcement drills um we call
them run height fight um it is to the 23 24 school year we are are in compliance this year uh I'm working with Transportation they are changing some of their procedures and we're going to be doing our bus evacuation in the spring but we're going to we have all our drills completed by June to submit to Roe uh one of my favorite things is that We additionally uh present at schools uh and school safety um I'd like to give the staff members the confidence when it comes to school safy safety uh be
able to adapt and overcome uh in best practices fing our following our policies and procedures excuse me um so and actually this year um with all elementary schools uh they tend to meet on the same day uh I worked with Communications and we made a video uh so if they did have uh trouble scheduling me we can show the video to the staff and they can bring their questions to Administration I can come back in and see them okay um so these
are the four drills we have state mandated but we also train on secure building and teach and hold in place and teach uh secure building and teach is if there's a hazard outside the building and emergency Personnel that's coming to the schools they we ask everyone to stay inside uh bring everybody inside we make sure that doors are all secured we're watch them from a distance uh school is going as normal but we're still keeping everyone inside uh holding place and teach can be something happening inside the school can
be a student escalation it could be an emergency uh procedure going on so we want to keep kids in our classrooms doors locked uh address the needs of that child or staff member uh and once it's all clear then we we lift it and we resume as normal um we do promote common language uh we don't like using codes when it comes into safety um because if there is a crisis head of school there's a lot of support coming in could be our emergency responders it could be District administration or other School staff so coming into you want to know
your roles but you just don't want to use code so we we know what exactly what's going on um it's important that we debrief incidences uh especially our drills or or crisis at hand um it's good because we want students to have a voice when we talk to students we want them to understand why we do what we do and why we train what we train um because at a time of need we want them to be able to also understand uh why we do what we do as well as it's important for staff
to bring up topics uh that areas of concerns uh when we drill and also discussing with our emergency Partners as well okay District safety will continue to do our safety audits at our buildings we uh do this uh pretty regularly I like to get out of the buildings um get out of the office and meet our buildings um we will do door security uh we will walk our schools making sure that they're all all our exterior doors are locked in secure cured our staff members are um
using our dedicated entrances as well as our visitors they're they're going in our main entrances being Raptor in our visitor management system uh and as well as outside visitors signing in um coming through visitor management that is our Raptor system we make sure it works we train our secretaries at the beginning of the year on any updates uh and when it comes to visitor management and make sure it's working all good uh I work with plan operations or Bosco and our cameras um making sure that they're allun functioning properly uh they're
positioned correctly um getting the full view of the school as much as we can uh we also look at lighting and Landscaping uh lighting we have events at school after hours uh staff leaving after hours is important we want to make sure our parking lots are well lit uh we also look at Landscaping we don't want brush uh covering the doors and windows it gives people places to hide or hide things um but we also work with our emergency Partners on traffic flow around the school and safe path message
to and from school uh so that's our safety audits as well as safety Tuesday uh when the villagers are testing their emergency Sirens uh on the first Tuesday of the month we also test our Panic buttons we're sending out instructions that our Panic buttons are being pulled they're working working properly giving quick notification to law enforcement and uh if there is a concern we will get a work order in and get that addressed uh school resource officers uh things are really well our relationships with departments are are really good I
meet with our 14 officers by monthly uh we collaborate on what's going on in the schools as well as what's going on in the neighborhoods um we meet like I said we meet by monthly with our 14 officers but we also invite the village of Hoffman Estates Handover Park Wayne and Carol Stream that do not have officers so they're invited as well and they do attend um in addition to our meetings we provide professional development with them we have our officers attend CPI training at the beginning of the year with their buildings to uh for
familiarity of student escalation on on what their role is our staff role involvement as well as if the officer has to get involved uh Autism Awareness I had special uh student specialized services that come in and speak with autism and students with special needs giving our officers the tools uh actually this year they gave them little packets like widgets and and working with our students with autism uh to address when they when they're in a crisis um every year
District safety along with our school resource officers attend the school resource officers conference in Bloomington normal District safety officers among the state as well as officers around the state we meet we collaborate guest speakers legal updates uh it's a three-day conference in Bloomington uh we're going to do that again this year um this year I had project access come in and speak with our officers giving them the resources and the familiarity and flags on what to look at for students
that are high risk for homelessness um Brian lolm Chief of Staff came and spoke with our officers on on the all the great work on the uh update our facilities uh we're going to have some buildings closing that's going to affect some of our SRO so he came in and updated them as well as chemical hazards in our buildings uh we do have pools and stuff like that so we share our chemical hazards with our fire departments um last year we celebrated ated SRO appreciation day which is February
15th um it was nice that we were able to get down meet them on a more on an informal we know our officers are there to provide Safety and Security but they're also there to build a relationship with our student staff and and our and our families and be a trusted adult so we recognize them as an informal environment uh cabinet members were able to come out uh greet them get to know them well uh this year we're going to have our second one uh SRO appreciation day is actually Saturday but we moved it up to Friday uh I believe we did extend it to the board members
to come uh it is a nice uh get to get to know the officers um when it comes to unification uh this past June the Cane County roe with the nine districts of cane County we developed a training cohort uh we took the initiative to train nearly 300 administrators on the reunification process if we have to remove our students from our buildings and relocate them to reunify them with their families
it would be a big project especially with some of our large schools but we used our reunification sites and we trained them on that uh it was a a classroom as well as a scenario based uh exercise and we followed the I love you guys Foundation I don't know if you've heard of it it was uh it was developed it developed in 2006 after a tragic incident in Bailey Colorado uh the family John Michael keys and Emily ke developed the I love you guys Foundation but our responders participated in our
reunification process as well uh you can see u46 was well represented it nice um just to get in to know our reunification process and if we do have to remove our students to another location okay our preventative weapon searches um last year we did see an uptick in some Edge weapons being brought to schools um uh District safety worked with our legal department to update our policies and procedures on this
um on our on our procedures some of the things we did uh when we saw these uh when we we address them is we communicated with families on random searches we visited our classrooms discussing random searches as outlined in our student code of conduct and potential consequences to possibly involved police involvement we reinforced the students that schools are a safe place the importance of see something say something and bring it to a trusted adult we trained the we trained admin at
our all admin meeting uh I'm currently uh attending uh admin meetings at the secondary schools meeting with uh small admin groups discussing our procedures discussing uh what reasonable suspicion is on search and seizure um directions on searches which must be minimally intrusive and fairly implemented and how to conduct them in a safe manner for staff and as well as students as you can see our data from
last year first semester to this year first semester dropped dramatically with edged weapons referrals um I've spoken to District administrators on this they're seeing uh building administrators they're seeing a big uh a positive influence as well as our students they're understanding why we do them they're not getting the push back or questions um however we must continue to be diligent um our work in school safety it's not to have a false sense of security it's continuing use our press practices and not let our guard down this
by no means saying that we are 100% safe we want to make sure that we continue doing what we do and the best practices for safety um me on a personal note I don't want to be one of those schools that you see on this TV that says why we we would never thought it would happen here um it's nice I'm having uh Communications uh conversations with our um our plan operations and our facilities updates on our exciting new buildings uh working on secured looking at
our secured entrance our window security and our camera placement it's going to be nice when these buildings open up to take a walk on there and see all the safety things we put in place for our students and staff and visitors make them a welcoming environment and with that I'll take any questions thank you for the presentation thank you board members have questions Veronica uh I have questions about the school reunification um training um and I am familiar with that uh group you mentioned some of us did attend I don't know if I think some others did attend um
a training by them at the is at the conference for Schoolboard members but my question is um in that training um it was with many many districts right and many agencies um is the plan if we needed to do reunification you know for one of our schools um is it using only our staff and our local agencies or is it
still using everyone when we when we talk about reunification being as big as we are we would still need support okay we would have to still run the district among our eight communities right so we would need support from other districts as well so we do have a a thread that we if we need support we can contact Roe and we can send out uh communication to other districts that would come support us as well as we would support them you look at some of the smaller districts Burlington for example they're going to need a lot of support right so we would need
it as well so we do have an agreement that they would assist us and um given that some board members have been able to do some of this training would uh there ever be an opportunity in the future like if you're doing another one of these that board members could also be part of that um activity and I ask that because God forbid we have some thing happen here and we need to do reunification you know board members want to be help and we want to be there we want to do
something right and that's that's an activity if you train and you're part of that team that's doing the training you could you know potentially be helpful in that scenario so I'm just wondering if down the road if we do another one of those trainings if board members could be participating as well as staff and we are planning one we uh we're going to plan one on the K County Institute day but uh other districts had some scheduling uh issues so but we're going to hopefully have another one this summer uh working with our with our partners and so we definitely would invite I definitely invite some
board members great opportunity okay right yeah it's good it's a good it's a good program it's a great exercise big exercise and the uh it's it's a fairly simple but it's a very timec consuming yeah but and you do have to be part of that training in order to be involved in that day you don't just decide to do it right right you don't right so thank you any other questions Kate yeah I have a question thank you for the presentation it's nice to see all this
stuff as a parent the Raptor thing is used well I think at all the schools yes um but my question is about slide 12 this bar graph uh yes I forgive me if you said it and I missed it but like this is a dramatic drop from one year to the next what do you attribute that drop to I I I wish I had that answer it's I think it's the expectations of that they're being done okay uh students
it's being communicated with students where students are thinking twice I I I hope that you know that it is because of that um it's nice to see that all our our secondary schools are folling through into communicating with students letting them know that it is attributed to I think it is attributed to that but they're also communicating with them and letting the students have a voice okay good thanks any questions I
have one question going back to um sorry I apologize I need to find it when you were talking about not speaking in code right so we have the the so uh slide four um with the you know we have the secure building and teach status we have the hold in place and teach status it's interesting because I was just having
a conversation with other board presidents um and one of the questions that was raised is whether codes were used like you know it's a code red or it's a code orange or or what have you to to um to signify what is happening in a building and I'm I'm glad to hear that we're using this you know and focusing on Common Language so that we all have an understanding in the district of what is happening but my question is so if we if we have situation where there's a secure
building and teach status then our our uh municipalities our communities understand that language as well right there's commonality we share our action guides with our municipalities okay uh with uh with our language we use uh the last thing we want is is is a law enforcement or emergency Personnel going to a building calling out the wrong thing right and so we do share with them and when we meet uh with our SRO and our collaborative Partners we do we do talk about common language and it's nice because other districts are using the same language
as well so a lot a lot of districts in the northwest suburbs are using this language that's great because I mean we've got you know we share municipalities right with other districts so if we're all using that that common language then there's there's a much less risk of having a mistake right with correct with the with the wrong term being used so thank you for that appreciate that thank you right thank you for the presentation thank you very much Thank you Rich I want to thank you for your leadership and uh your
support of our sites I know when um board member Thomas asked about what what's making the difference and I think certainly having someone like yourself with the expertise that you're sharing you're working to grow um that expertise across our sites it's greatly appreciated uh but you also have a certain knack for shared accountability and so I think that that's that's really critical and so much of our work but especially in our safety work and we we see that in the data so thank you for that thank you to your your team um
for supporting that and your work across our teams as well because as you've highlighted it's not only the work of one Department you lead a lot of this work but you have to coordinate it with facilities and with schools and with school and community relations so thank you so much for your work no thank you and and there some truth is it does take a village so thank you okay the next item on our agenda comments from the audience we
do not have any comments this evening we will move on to other business board member and superintendent updates anybody have any updates they would like to share Dr Johnson uh tomorrow we're looking forward to another day of strategic planning so I know uh we have a core team planning session tomorrow afternoon as well as our instructional Focus team tomorrow morning and uh expect to be back in front of the board with an update on on our strategic plan at our next board meeting so looking
forward to the work and very much appreciate the support of the Board of Education and our teams uh in this effort so thank you okay Boyer requests uh this evening we have five Freedom of Information Act requests they are available on the public domain of um losing it bardu uh and they will later this week be moved to to the school district u46 website as
well okay and that brings us to consent agenda Dr Johnson thank you president Owens this evening on consent agenda we have Personnel report and workers compensation cases minutes of board meetings resolution for the disposal of surplus personal property proposal athletics football helmet and shoulder pad replacement and conditioning proposal plan operations 10-year Life Safety surveys and safety reference plans building permits three
Kenyan woods part one project number 4 53-2 Kimble middle school project number 20231 122 new Elgen middle school project number 202312 3 approval of settlement agreement related to lawsuit filed under case number 2022 l471 thank you may I have a motion
to approve the consent agenda as stated so moved second any discussion roll call please Miss K yes Miss Khan yes Miss Martin yes Miss Nolan yes Miss schwar yes Miss Thomas yes president ens yes motion passes the next item on the agenda is discussion action itemized bills uh this evening for itemized bills February 10th 2025 Dr Frank Williams assistant super superintendent of finance will respond to
questions from the Board of Education regarding the attached bills Administration recommends the Board of Education approved the list of bills in the amount of 28 m86649 may have a motion to approve the list of bills in the amount of 28 m86649 so second any discussion or questions for Dr Williams roll call please Miss K yes Miss Khan
yes Miss Martin yes Miss Nolan yes Miss Schwarz yes Miss Thomas yes president Owens yes motion carried our next item this evening is a resolution authorizing designation of a person or persons to prepare the fiscal year 2026 tenative budget Dr Anne Williams Deputy superintendent of operations and Dr Frank Williams assistant superintendent of finance will be available to answer questions regarding the resolution authorizing design of a person or persons to
prepare the fiscal year 2026 tentative budget Administration recommends the Board of Education approve the resolution may I have a motion to approve the resolution authorizing designation of a person or persons to prepare the fiscal year 2026 tentative budget so move to Second any discussion or questions roll call please miss KR yes Miss Khan yes Miss Martin yes Miss Nolan yes Miss Schwarz yes Miss
Thomas yes president Owen yes motion carried thank you our next item bid operations unite u46 Kimble middle school project abatement phase 1A Dr Anne Williams remains at the day and is joined by Brian Lindholm Chief of Staff to present the attached proposal summary and respond to questions from the Board of Education Administration recommends award the lowest responsible bidder M environmental in the amount of $69,950 and requests authorization for District administration to execute
related documents this expenditure will be charged to the capital projects fund the cost is included in the budget for the 2024 2025 fiscal year may I have a motion to award the lowest responsible bidder emo environmental in the amount of $69,950 for the Kimble middle school project abatement phase 1A so move to Second any questions or discussion okay roll call please
miss Kerr yes Miss Khan yes Miss Martin yes Miss Nolan yes Miss Schwarz yes Miss Thomas yes president Owen yes motion carried he that brings us to other business Dr Johnson our item this evening December financial report Dr Frank Williams assistant superintendent of finance will review the attached financial resp report and respond to questions from the board of education okayy good evening
December marks our halfway point of the fiscal year with six months completed each month as we prepare the financial update for the board we closely monitor the year-to-date percentages compared to the annual budget and at this stage we generally expect most expenses to be around that 50% Mark however it is important to recognize that spending patterns do vary throughout the year some categories may be higher or lower than 50% % due to timing differences for example
discretionary expenses such as supplies aren't necessarily purchased on the same schedule every month and certain costs may be incurred later in the year this is normal part of our financial planning as we continue to track these Trends to ensure we remain On Target in addition to monitoring our current finances we are putting significant effort into preparing the fiscal year 26 budget one of our key priorities is ensuring we have detailed and accurate financial information to support well-informed spending decisions as part
of this effort we have reclassified certain expenses into categories that provide greater Clarity and insight this reorganization helps us track spending more effectively both current years and in future years so as you review the detail Pages you may notice that some of the budget some of the items have do not have a budgeted amount these are expenses that Upon Our further review we determine needed better categorization or for improved Financial tracking this process is part
of our ongoing commitment to refining our financial management and ensuring a more transparent transparent and accurate budget from a revenue perspective overall our local and Fe Federal revenues are on track with approximately 50% or 387.4 million of budgeted funds collected State revenues are slightly lower at 45% which is primarily due to the timing of some vouchers from the state looking ahead we expect to see
an increase in Revenue as Cook County tax distributions resume late February and March following the March 1st tax bill deadline for those who live in Cook County this will provide a clear picture of our total revenue for the remainder of the fiscal year from an expense perspective they came in at 53.8 million more than revenues for the month of December this is not uncommon as as December is typically a month where we tap into our cash reserves despite
this our expenses are tracking as expected currently at 43% of the annual budget historically by December the district is typically around 44% so we are in line with the past Trends looking ahead we will continue to monitor year-to-date spending compared to budget with a particular focus on salaries currently at 49% of budget and benefits which are currently at 48 % of budget combined these two expenses make
up approximately 60% of our total budget ensuring these costs remain on track is a key part of maintaining Financial stability throughout our fiscal year and with that I'll take any questions for members have any questions Sue just to thank you again for answering my questions I'd sent you certainly um and you mentioned the state I noticed the state was behind but you said there were some vouches that they were they had yeah well it's it's important to know that you know certain vouchers like
Transportation only come on a quarterly basis so that the state will probably almost never be at that 50% Mark come December because some of those bigger vouchers that we get do come on a quarterly basis okay and we're not seeing anything unusual about the federal revenue yet at this point no okay thank you you're welcome any other questions thank you and the next item
on our agenda is work session Dr Johnson thank you president Owens uh this evening under work session the first item 2025 2026 school fees Dr an Williams returns to join Dr Frank Williams to present the attached school fees and respond to questions from the Board of Education information on student Insurance school time coverage 24-hour coverage optional 24-hour dental is posted on the district website each July student meals will remain free of charge
for all students for calendar year 2025 2026 Administration recommends approval of the school fees for the 2025 2026 school year any the board members have any questions okay um I don't specifically have a question I just want to um thank you for at least continuing to keep um the school lunches included for everyone I mean the fees are one thing I understand that we have to start paying
that and that's reasonable but like as a parent of a high schooler I can't tell you how nice it is to not have to argue with my kid about food um before they go to school and I know that I'm not alone and I know that financially speaking it's extremely helpful to a lot of families to know that their kids going to get breakfast and lunch regardless of what paper work they file so thank you for um continuing to put kids first and that you're welcome Shonda thank
you um I second what Miss Thomas said I do have a question are there fees for ignite anymore no I believe looking historically we stopped charging specifically for ignite that's what I thought thank you you're welcome any other questions okay thank you thanks hey our next item this evening High School introduction to instrumental
music curriculum proposal so coming forward we have Jamie abne Geraldo Fine Arts coordinator Zachary Geller Fine Arts Teacher leader and Lisa yo Yago did it Yago thank you sorry Lisa u46 Orchestra and chorus teacher to provide the Board of Education with information relating to the high school introduction to instrumental music curriculum proposal good evening and thank you for having us
with you today I have here in my notes to introduce my co-presenters but since Dr Johnson just did we will skip right you would have done a better job so we still like to introduce them have at it please you did a beautiful job okay this purpose of our proposal today is to outline this new course for your consideration and approval so that we may implement it starting in this 2026 202 7eventh school year similar to all courses section allocation will
be dependent on student interest and enrollment at each site in this course students will be provided with the foundational skills and abilities that they will need so that once they complete this course they may successfully transition into an entry-level High School band Orchestra or miai Ensemble at their High School this proposal addresses the u46 Strategic plan in the area of student success the proposed curriculum is
standards based rigorous poul relevant and will increase opportunities for our students our existing band and Orchestra programs have a preferred start in elementary school namely fifth grade for students who did not attend u46 schools or who did not choose to join at that time it is very difficult to join these programs at later grades without significant financial investment in supports such as private lessons outside the school day with this in mind we designed this late onboarding opportunity for students to join our
instrumental music program at any time in their High School career here you can see the dedicated committee members who worked to write the curriculum rubrics and assessments being presented today the curriculum writing timeline for this course is outlined here the team developed a comprehensive curriculum that will support Learners and prepare them for successful integration into a high school Ensemble at the completion of this course the curriculum for this course
was written based on the national core Arts standards for music including the standards for both the music composition and Theory strand as well as the music traditional and emerging Ensemble strand here's a general overview of the course structure you can see that there are three separate sequences to choose from the students will choose their specific instrument to study violin students will have the option in quarter three to select either the orchestra or mediai sequence and trumpet students will have the option
in quarter three to select either the band or mediai sequence the instruments offered reflect the most straightforward onboarding options for students students wishing to study an instrument not on this list will be considered on a case-by casee basis based on instrument availability and the students's unique needs this course will include instruction and four main learning areas including Rhythm and music theory individual technique and development goal setting and reflection and music exploration and appreciation here's a
depiction of the general course structure across all four quarters some units like unit one where students choose their instruments and learn the fundamental skills of Music literacy and Unit 17 where students perform in an ensemble occur only once throughout the year however other units run concurrently and occur in each quarter respectively the performance observation unit will start in second quarter to allow students to gain
a foundation in music theory and Technical development and draw from and connect these skills in their analysis this course can be taught by any licensed music educator in u46 and will most likely be taught by one of the instrumental teachers already assigned to the high school site this teacher will be the primary teacher of record assigned to the class section however as band Orchestra and mediai teachers have different specializations student stud from outside pardon me students from outside of the teacher specialization
area will need additional support other ETA instrument Specialists will be assigned to support all of the u46 high schools where their specialty is needed the instrument Specialists will be able to provide this supplemental instruction in the same classroom or may be able to use an adjacent practice room space as available no additional classroom spaces will be required for this purpose student instrument method books are annual consumable workbooks for students to
use that are specific to their instrument music first classroom is the current digital instructional resource that is used to support instruction in Bandon Orchestra and pending board approval this spring will be used to support Mariachi instruction as well consumables includes all of the required instrument accessories that need to be purchased and replaced as a regular part of playing an instrument this includes items such as wood W wind reads brass slide grease and valve oil guitar violin
and cello strings violin and cello rosin violin shoulder rests as well as guitar straps and pics teacher edition method books will be provided for each of the student method books included as available these additions include additional supplemental resources and allow teachers to see material material from multiple instruments in one place the resource spreadsheet shows all of the method books that are recommended for each instrument these books were selected based on the sequence of instruction and are
integrated within music first classroom for instruction and assessment here's the proposed implementation timeline which includes plans for Teacher professional Learning Resource purchasing and shows the planned implementation for the 2026 2027 school year our professional learning plan is very similar to any other typical curriculum implementation teachers will receive one full day professional
learning session where we will unpack the standards curriculum documents rubrics and assessments in advance of implementation so that the teachers can start to think through and plan for their instruction this professional learning will be provided at additional times for any instructors who are hired late assigned late or otherwise do not attend the initial opportunity the pre-implementation resource purchase will be minimal consisting only of
startup consumables a classroom set of student method books and a full set of teachers additions of the student method books the student resources will be purchased once the enrollment numbers are determined for the initial then for each subsequent school year for the sake of getting an approximate cost projection we are basing estimated expenses on each High School running a section of this course with approximately 25 students students enrolled here you can see the approximate cost breakdown by resource type
these estimated costs are based on retail price unless otherwise noted our current subscription to music first classroom for secondary music is currently mid contract through November 2027 and we anticipate that we will have enough open seats to accommodate the students who enroll in this course however we have included an estimated cost for Renewal once this current contract is expired should additional seat licenses be
needed this first section reflects the approximated pre-implementation resource purchase based on our estimated enrollment of 25 students within each of the comprehensive sites the approximate per student cost of consumables is $33.60 initially this includes the startup consumables a classroom set of student method books and a full set of teachers additions of all of the student method books for each site the second section reflects
the approximated annual resource purchase and allocation needed this calculation is also based on our estimated enrollment of 25 students within each of the comprehensive sites broken down by the per student amount this comes out to approximately $142.8 per student per year of the cycle thank you again for allowing us to present to you today do you have any questions for us thank you and thank you
for all of the resources that members it really helps to be able to to see things that that are going on in the classroom so thank you for that you're welcome do board members have any questions Kate I I actually don't think that I have any questions I just wanted to say like this is just such an exciting class right like as I've had my high schoolers they've come across friends you like yeah I wish I'd picked an in in fourth grade this is just such a fantastic opportunity for them to do that and I mean the fact that we
off for such fantastic music theory and then Mariachi like it's just very exciting so kudos to you kudos to the Fine Art Department very excited because as always a u46 concert is an excellent way to spend your evening yes it is in hint to the community so and I I'll Echo what Kate said thank you so much and I I understand you're interested in introducing this to the middle school as well well so that we can catch them there too we have um Middle
School curriculum is coming up for revision here in the next couple of years so that would be part of our grand plan for middle school that's great do we must have picked up as Kate said on a sense that some kids wish they had taken instruments and didn't have the chance well I can I can speak from my own experience as a high school band teacher that I did have students that wanted to join in high school and I would try to meet them during my lunch period or before after school but really because there were no formal structures
in place the students success and um really ability to stick with it yeah um depended on if their parents could afford private lessons outside of school yeah and that's just not okay with me so I I think I'm very excited to have um easier access for students who want to be a part of the program and one other question will this be limited to like freshman and sophomores since we want the is it open to anyone it will be open to anyone obviously we would like to get
them in the younger the better but um you know I could also Envision a scenario where there's a junior or senior student who maybe decides they want to become a music teacher who takes this class to learn a second instrument oh okay which would be great preparation for them going into University yeah yeah okay thank you you're welcome any other questions John so I'm mimicking the first two I love this side concept um I have a child who regretted not not regretted but sort of regretted not um picking up an instrument when they were younger
and by the time they got to high school they felt it was too late so I think this is fantastic um so my question is on the kind of like on the resources it says in uh resources include instruments that'll be based on availability in the school's existing inventory so do we have a listing of the inventory within the high schools and then are we able to as students register for these courses and pick instruments Maybe float instruments between schools or how will that be handled to try
to try to match everyone with what they are hoping to get yes yes and so um yes we do maintain an inventory of what we have at each of our sites and yes we do currently um share and borrow instruments across sites as needed um the end is that we are I think in our second year of implementing a more comprehensive AO replacement plan um which will make sure that all of our sites have the equipment on site for students um you know we've had some
challenges in the past where people feel like our program is ex exclusionary because of the financial burden that it puts on a lot of families uh so it's very important that we have some instruments available enough instruments available to make sure that any student who wants to learn has the opportunity great thank you you're welcome Veronica and I'm that makes me so happy to hear you say that I can't tell you how how happy I am and everything everybody else said I agree with I won't repeat that um
I'd like I I imagine and and if you know tell me but I imagine that we might be a leader in this area of providing this opportunity to students that Financial you know that it avoiding that exclusionary system that exists right so I don't know if there are other large districts that are doing this but this makes me so excited I want to shout it from the rooftop so I hope that we are a leader I think we are um I commend you all and I'm so grateful that you brought this to us thank you thank you
we actually um Zach had somebody approach him at the Illinois music education conference just last week um asking for more information about this class because they want to do something like this in their school so this is something that we are ahead of the game on and very excited to be ahead of the game anybody else I'll just thank you again the the the the opening up access to students that at all grade levels I think
this is this is amazing right it's everything that that all our fellow board members said I mean we've got kids that are much different when they're in high school right than they were in elementary school so so allowing them to be able to to catch up on on that and and take advantage of this is is outstanding so thank you well thank you thank you thank you Jamie you're welcome exciting
work okay the next item on our agenda is work session resolutions our first item this evening a resolution for the disposal of surplus personal property Dr Anne Williams deput superintendent of operations and Jim wolf director of Information Services
will review the attached resolution and respond to questions from the Board of Education Administration recommends the Board of Education approve the resolution for the disposal of surplus personal property board members have any questions okay thank you thank you our next item is a resolution authorizing individuals to act on behalf of plan 403b Dr Anne Williams Deputy superintendent of operations and Dr Frank Williams assistant superintendent of
finance will review the resolution authorizing individuals to act on behalf of plan Administration recommends the Board of Education approve the resolution do board members have any questions sue you explain what this sure it's it's just an update to the signatories for the 403b and 457 accounts that applies to the next resolution as well yes yes anybody else okay all right
and the next is that resolution authorizing individuals to act on behalf of plan 457b again Dr Williams and Dr Williams uh review the resolution will review the resolution authorizing individuals to act on behalf of plan and administration recommends the Board of Education approve the resolution any questions thank you thank you brings us to work session bids and proposals Dr Johnson our first is
a proposal operations unite u46 Kimble middle school project thirdparty inspections Dr Anne Williams Deputy superintendent of operations and Brian Lindholm Chief of Staff will present the attached proposal summary and respond to questions from the Board of Education Administration recommends approval of the proposal from HR Green in an amount not to exceed $46,800 and requests authorization for district administ ation to execute related documents this expenditure will be charged to the capital projects fund the
cost is included in the budget for the 2024 2025 through 2026 2027 fiscal years board members have any questions okay next is the proposal operations unite u46 new Elgen middle school project thirdparty inspections Administration recommends approval of the proposal from HR Green in an amount not to exceed need $ 46,8 and requests authorization for District administration to execute
related documents this expenditure will be charged the capital projects fund the cost is included in the budget for the 2024 2025 through 2026 2027 fiscal years or our members have any questions Sue ju uh just a general question will we be seeing something like this for the Kenyon Woods Middle School projects and the new Elgen Elementary School um that that is a great question um right now we're looking into that for the Kenyon Woods project that project
is much more straightforward and there's there's a lot less um renovation to the existing structure so we are in the final stages of determining if that's necessary for that project okay okay thank you you're welcome anybody else thank you thank you uh next is a proposal operations unite u46 Kimble middle school project construction material testing services Administration recommends approval of the proposal
from ECS Midwest LLC in an amount not to exceed $85,100 next is a proposal operations unite u46 new Elgen middle school
project construction material testing services Administration recommends approval of the proposal from ECS Midwest LLC in an amount not to exceed $16,779.23 27 fiscal years or members have any questions okay
we have a proposal operations construction Management Services Administration recommends approval of the proposal from International Contractors Incorporated in an amount not to exceed 6,888 1283 or 5.93% and requests authorization for District administration to execute related documents this expenditure will recharge the capital projects fund this cost is included in the budget for
the 2025 2026 through 2027 2028 fiscal years do board members have any questions Don so um looking at the RFP response I guess um it has an estimated Staffing summ summary with the proposed hours for each of the elementary schools those are up to so are those max number of hours that I'm seeing those are the proposed out the estimated hours as it stands today okay
yes and then um and I apologize because I if I missed it how are we um what is our system for if there's if we go above those hours below those like what's I'm assuming we only pay out up to those hours and if we go above and beyond do we have a set hourly we they have provided the rates but we attend meetings with them on a regular basis as relates to the status of the project so if there was a need for additional Staffing we would know that
early on um I can share with you that we did review the Staffing at length and we were able to gain some efficiencies because the two projects are going to be run um so closely together and they're fairly similar projects as it relates to the scope so the glenberg con centry ult projects okay okay thank you you're welcome and ICI is here tonight in case you were wondering any other questions okay thank you both thank you
thank you next we have proposal plan operations vehicle purchase additional Ford Transit 350 Vans Sheila DS executive director of facilities and Ashley mccy assistant director of plan operations will present the attached proposal summary and respond to questions from the Board of Education Administration recommends approval of the proposal from Curry Motor Ford in the amount of $185,900 and requests authorization for District administration to execute related documents this expenditure will be
charged the operations and maintenance fund the cost is included in the budget for the 2024 2025 fiscal year the board members have any questions okay thank you thank you that is the last item on our agenda I will ask for a motion to adjourn so moved second roll call please miss Kerr yes Miss con yes Miss Martin yes Miss Nolan yes Miss Schwarz yes Miss Thomas
yes president owan yes we are Jed at 7:57 pm thank you everyone thank you