Well, we're going to get the meeting going going here tonight. This is the regular meeting of the ISD 728 school board. It's Monday, June 23rd, 2025 at 6 PM. We're going to call the meeting to order. The first action of business
is the Pledge of Allegiance. Would you stand with me? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. We do not have any recognition tonight, but we're going to move right into public comment. And we have one speaker uh and that is Lisa Olsen um era president. So welcome Lisa.
You got the floor. Thank you. Good evening school board members chair Anderson and superintendent almost. My name is Lisa Olsen, licensed teacher and president of the Elk River Education Association. I'm here to speak tonight on behalf of our
educator membership in support of the first reading of policy 606.5 which is the proposed library materials policy as is currently drafted. We believe this policy has strong similarities and intentions to reflect
the current procedures that were developed and used in collaboration with the district and our media specialists. It is a thoughtful, balanced approach that upholds both professional expertise and family engagement. It honors the
work of our licensed school library media specialists who are trained professionals who use research-based practices and district standards to build collections that reflect the diverse interests, needs, and identities
of our student population. Our educators and media specialists are deeply committed to selecting age appropriate, highquality uh materials that support curriculum goals, foster a love of learning and reading, and prepare students to be
critical thinkers in a complex world. This policy recognizes and affirms that experience. Uh we are especially encouraged by the policy's respect for parental choice without imposing restrictions on others.
The ability for families to make their individual decisions for their own children without limiting access for all strikes the right balance. That's a powerful statement of equity and it protects every student's right to explore, inquire, and grow. In
classrooms and libraries across our districts, across our district, students are learning how to think, not what to think. This policy reinforces that mission by keeping the library a place where all students, regardless of background or perspective, can discover,
question, and imagine freely. On behalf of our educators, we respectfully urge you to support policy 606.5 as drafted without amendments and stand with us in protecting intellectual freedom, professional judgment, and the
diverse needs of our school community. Thank you. Thank you, Lisa. Moving on, we have the general reports and the first is the superintendent report. Superintendent Elmo. Well, good evening board members. Um, just a few
updates for you in my report. Um, we have the school perceptions uh survey um information that's going to be coming to you shortly. I met with Darren today from school perceptions to compile that information and to get into a format that's that you can look at, you can manipulate and you'll be seeing that
coming uh very shortly to you. So, um some very good results, some things for us to think about and uh lots to talk about especially as we look at retreat time and as as we prepare for fall. So, more conversations to happen with that. Uh, we're going to hear more about the second update here, the transportation
technology upgrade. We'll hear more about that on the on the uh agenda tonight, but uh uh I'm in I'm in support and recommend that we that we look to make that change. So, when you get to that agenda item, you'll you'll you'll know how I feel about that. But I think that's a very nice uh upgrade to our GPS
and navigation, not only for vision, but also for the school district and for service to our parents. So, more information to come from uh Director Eisenhank tonight. And then lastly, I've listed some legislative changes that will affect the school district. Um so, you can see those at your leisure. Um those you have seen multiple times in
updates uh from AMSD and from MSPA, but listed some of those uh specific to ISD 728. And with that, I'll stand for questions. Any questions? Mr. Chairman, just point of order, we need to approve the agenda. Yes, you are absolutely correct.
Mr. Chair, I make a motion to approve the agenda. Motion. Uh, do we have a second? Second. All those in favor? Any questions or any questions? Any discussion on the agenda? If not, all those in favor signify by saying I.
I. All those opposed say nay. Motion passes. Thank you for the correction, Director Steinreer. It's kind of the summer uh blues here. All good. School board member reports.
First one is the facilities and director Steinreer. Yes. Good evening board members, members of the audience. So we had our facilities meeting on June 2nd. Um basically we talked about a couple of items. One is the application process. So that has
come to a close. We had a total of 68 people that had applied. So right now staff is working through that looking at it. how do they fit our demographic? How does that all go? And we're going to see more on that as a facilities committee um come our July 7th meeting. So, that
was really cool that we had 68 people that applied and again the board had talked to opening up to up to 40 positions. So, um we're intrigued to kind of see how that's moving forward. The e other item we talked about a little bit is the housing summary and superintendent almost I'm not sure if you're able to pull it up, but so
basically this is kind of uh twofold. one is Hazel study which we don't have all the data back yet again the committee is going to see that at the July 7th meeting but this data that superintendent almost is pulling up basically what this shows us is this was
received from each one of our cities so you can see across the top these are each one of the cities that uh represent ISD 728 Elk River at Seigo Rogers Zimmerman and then you can see on the left side the year so basically what this means in 2020 There were 109 total
units built in Elk River and SF stands for single family homes. So 100% of them were single family homes. So that's what this shows us. So as you kind of look across the chart to the far right total
in ISD 728 based on these four we had,51 homes built. 66% of them were single family homes. Obviously, when you get down to 2025, these are projections, right? I mean, nobody knows for sure, but these are projections that are
there. So, basically, in 25, 68% of the 139 are planned to be single family and all the way through here. So, based on this information, you know, this gives us an idea of what each one of our cities have done since 2020 and what
they're projecting through 2029. So, a lot of good information. Again, the facilities committee is going to look at this more along with the Hazel study July 7th and then we'll be bringing more information back to the board. Um, we did discuss some LTFM stuff. Um, I'm not
going to discuss that. Director Eisen Shank's going to come forward and go through all that. The board is is seen all that in updates and stuff. So, all of that will be dealt with. And, um, basically, yeah, I'll open it up to any questions. Otherwise, our next meeting is July 7th.
Any questions? I have one question. So, this is the first I've seen this, but have you taken a look and compared this to the data we've previously done because the district has done our own studies that are similar. Is this contradict that or
does it go hand in hand with the information we already have? Are you talking the previous Hazel studies that have been done in the past? No, each year we get a report on expected growth from the district. Good question. We have not done that. I will make a note and we'll bring that to the committee.
And just to be clear, some of what we look at is the student enrollment growth. Is that what you're talking about? We also get projected growth on on city growth during that meeting. Yeah. Yeah. So, I would just say I think that I think that maybe the difference in this one is the numbers in Elk River.
Very similar to the other cities, but Elk River is actually higher than we than we've seen before. Any other discussion? Moving on, superintendent evaluation. Um, Director Weiss, I I think we're at a place right now where that's not up for
evaluation yet, so we're going to get to you. So, um, the next uh item on the agenda is the policy committee. Uh we did not meet this past month due to vacations and conflicts, but we're going
to be meeting uh July 21st would be our next meeting. And so we're going to be looking at additional policies at that time. So uh nothing new to report on that right now. Uh the next one would be uh appointments
for the Northwest Suburban Integration School District. Vice Chair Fryberg. Thank you, Cherry Anderson. Uh, it's getting kind of quiet for the summer. We we did an evaluation on the superintendent for for that and we will
meet again in September. So, superintendent of Northwest. Yep. The superintendent of the Northwest Suburban Integration. So, yep. Okay, that's about it. Any questions?
Uh, moving on. the Minnesota State High School League. Director Weiss, any updates? Um the the section 7A committee that I I sit on meets quarterly, so I don't have any updates from there as our next meeting will be in July. Um we'll meet via Zoom uh mid July on that one.
Um however, uh there's just been, you know, a lot of our teams that have been participating um in those spring sports. We've had a lot of success across the district in various spring sports. So, I just want to say congratulations um to those uh student athletes and to the coaches and administration whose whose
season season also goes a little bit longer um and for that. So, just congratulations to all those student athletes and uh and the achievements that they that they bring, but there'll be a better update coming after after mid July. So,
any questions for Director Weiss? If not, we'll move on to the Association of Metropolitan School Districts, directors Hamlin and Madson. Any updates? Uh, yes, we had a Zoom meeting this morning for AMSD and I saw that
superintendent almost was there as long as well as Kim Eisenhank was there and we learned um the recap from the legislative session. Um, and I see that superintendent almost had added a bunch of that information to his report. Um,
but Minnesota Department of Education, AM or MSBA, Minnesota School Board Association, as well as Brightite Works were all there to present about um policy changes that the legislation
passed as well as the finance report. Um, and the big picture with the finance bill is that there is zero dollars in new general education money for the next two fiscal years. And um, we did receive
the increase for inflation, which was um 2.74% for next year. And then the following year, we should get another 2 to 3% according to inflation. Um, Labor Day is late the next two years. So, that was something that did pass that's going
to be added to our calendar policy coming up that schools are allowed to start September 1st um just the next two years. And not that we have to, but we have the option to. Um one thing that stood out
was the funding for the um food services. We did gain the flexibility to be able to use that for more than just the original list of things that could be spent on that. including kitchen appliances, um remodeling kitchens,
which I know we have a school that we might be doing that in, as well as um I think they even mentioned paying for employees in the food service department as well. Um and yeah, if you want to know anything else that was passed, Sarah
Hamlin's going to go ahead and forward on the email with the Zoom recording as well as the other information. Thank you, Director Manson. Anything to add, Director Ham? I was not able to make it this morning. Okay.
Any questions for Director Madson? If not, we'll move to advocacy board development. Uh, Director Weiss, anything about the MSBA? Uh, not specifically MSBA. Again, summer gets a little bit little bit quieter. They're sharing a lot of legislative results as you guys have mentioned,
different updates. Um, but uh, professional development is a little bit a little bit slower and opportunities for the summer. However, we do look for uh professional development opportunities or ways to um you know improve ourselves as individuals on the board as part of the retreat process. So, I've shared some thoughts and ideas
um on things we could potentially incorporate there. And so, um hopefully we'll have an opportunity to do that at the retreat in August. Any other comments? Any other discussion on that? We'll move on to the governance and the
first action is the policies in the first reading. Any comments, questions on the first reading of these policies. I was going to uh make a motion to put 606.5 back into the policy committee for
further review. And if any anyone wanted to second that, I'll second. We have a second. Any discussion on that? So basically, we're going to send it back to the committee to talk about this
month at the end of July. It be July 21st meeting. So they'll table this until an August review. It'll Yes. Yeah. Any other discussion on that? Not um all those in favor signify by
saying I. I. All those opposed say nay. Motion carries. The rest of the policies then will be at the July 14th meeting. And if you have any questions or comments or amendments to those, please submit those to the
board. um between now and our next meeting. The second reading approval is recommend the school board approve the following policy, the 721 uniform grant guidance
policy, federal revenue sources. Do we have a motion to approve? So moved. Do we have a second? Second. Any discussion on this policy?
If not, all those in favor signify by saying I. I. All those opposed say nay. Motion carries. The next uh item of business is we had uh some minutes that were tabled
back in our April 14th minutes and we never came back to those. So, we need a a motion to recommend the school board bring back to the table motion 24-232. Do we have a motion? I'd like to move
that um and pull it from the table. Okay. Got a motion to u bring it back to the table. Do we have a second? I'll second. We got a second. Any discussion on this?
Now, what we're doing is we're just bringing it back to discuss. We're not talking about content right now. It's just bringing it back to discuss. So, all those in favor signify by saying I. I. All those opposed say nay.
Okay. Director Fryberg, as you can see in the agenda, uh wanted to do a revision of the minutes of the April 14th, 2025 regular school board meeting. and the mo we need a motion to uh
the motion uh uh to proceed with the the changes and then we'll discuss what those changes are. Do we have a motion to approve? So moved. Do we have a second? Second. Now the motion would be out of the minutes from that meeting is to
delete the following discussion. Superintendent Elmo suggested the school board leave the meeting scheduled as they currently are at this time. Work sessions would continue to be scheduled on the fourth Monday of each month and special meetings would be called only when there is a need. So we delete that
and add board members discuss the use of reoccurring special meetings and whether they should be recorded. No action was taken at this time and it was tabled without resolution. So that's the motion that is on the table. Any discussion on that? you clarify your comment when making the
motion about removing this from the table. Um, I'm going to I don't know what you mean by that, but I had done this just to accurately um summarize what had happened at that meeting. We did not have
uh a resolution at that special meeting. So, I think I understand the question. Okay. That's just Robert's rules on how you pull it from the table. I think that's all you meant, right? When you pulled it when Yep. You have to pull it from the table, right? To then that's
all. Just because it was tabled. So, you just take it from the table. Understand it was it was stated in there. So, the way you the way you verbally stated it just Okay. left it open for Oh, that was uh clarification. Nope. And I think to clarify, Mr. Chair,
too, we're amending that item. We're amending the minutes. Correct. So, it's got a motion here for the minutes, but we pulled them from the consent agenda. So, and and I I understand the process. I'm just saying to clarify for everybody. So, basically, that piece of the consent agenda got tabled. We brought it off the table, and now we
have an amendment to amend it, deleting one and adding two. That's really what we're That is correct. Yep. So, we once we approve the amendment, then we're going to approve the minutes. Yes. So, there's going to be two steps involved. Mhm. We got to approve the amendment and
then go back and approve the minutes. So this right now we're talking about a motion to revise the minutes from April 14th, 2025. So, that's an amendment to the minutes and we're discussing the amendment to
the minutes right now because it was on the table and so when we brought it back from the table, we're still on this action. So, any other other discussion on the amendment? All those in favor of the amendment signify by saying I. I. I. All
those opposed say nay. Motion carries. Now we'll vote on the approving the minutes from the April 14th, 2025 meeting. Does anyone have a motion for that?
So moved. We have a second. Second. Any discussion on that? All those in favor signify by saying I. All those opposed say nay. Motion carries. Moving on to operations, we have our
long-term facilities maintenance 10-year plan and Superintendent Elmos and Kim Eisenhank, our interimm executive director of business service, will present the information and respond to any questions that we may have. So, as
as you think of questions, please shout them out. Thank you so much, Kim. Thank you so much uh uh Chair Anderson, Vice Chair Fryberg, board members, Superintendent Almost. It's great to be here tonight to talk about long-term facility maintenance. But before I do
that, I'm going to take us on a journey um because there were some other questions that were asked regarding how the referendum um where we are with that um and it pairs very nicely with our long-term facility maintenance plan. So, I thought I'd take us on a little journey tonight to talk about some of
those kinds of things. So, the community approved um the referendum back in 2019, and that's been a six-year journey for us already. Hard to believe. We have another four years to go. We have a 10-year plan that we've been working on. We had a lot of projects that we were
planning for um in that referendum and we are over halfway in getting those done. Um so, kind of wanted to just show a couple of things as to where we have been with that. And so the first item that I'm showing and I'll try to blow it up a little bit better.
We had put out at the time we did the referendum um what we called building flyers. And so at that time we had kind of documented all of the things that we were hoping to do if the community would go ahead and approve that um referendum which they did and we are super thankful
for that. One of the largest things that we were planning to do was build a brand new middle school and Prairie View Middle School is now in existence. And so that was the very largest part about that, but we did have seven large uh projects that we were planning to do as
well as well as projects in every building in the district. And so this actual document kind of shows what was on those building flyers. If there's an X in the completed column, that also tells us that those items have been
completed with referendum and LTFM dollars. We kind of did a mix of both. And then on the notes side is where we are with items that haven't yet been completed. And you can kind of see what our current plans have been for all of those projects. And yes, this is kind of
a long documented story about that, but we had a lot of things going on, a lot of things on those uh flyers. and you can see which years we are planning to do those projects that are remaining. Um, and so that is part of what our LTFM plan as well as a referendum plan is.
And so you can kind of see over the course of all of our buildings kind of where we are. There's some buildings where we may have started um and other buildings where we may not have started yet. We still have four years that we're planning to do things um and that will
end up expending all of those referendum dollars as well as pairing with LTFM. And those would be the kinds of things that we would have um bringing to the board in the future for bids as we do bids. Um so you can see kind of what you
would be be expecting to see um from the district over the next four years in order to complete these projects. And some of the reasons why we may not have started in particular buildings is maybe they were coming right off of a renovation as we got into 2019. Um they
may have um better infrastructure than other buildings had, maybe were not quite as worrisome to us um but do need to some kind of refresh and so those building flyer projects will all get done. I'm going to move on to the next part.
Um, and this is just a very short little presentation. Um, there's many more pictures that are in the items that went out to the board and that will be also in the board agenda. But I just want to highlight a few of the things that we did. Um, so as I mentioned, the largest
project that we had with the referendum funds um, paired with LTFM was Prairie View Middle School. And there you can see Prairie View Middle School. Beautiful building that we have where we have a lot of students that are taking advantage of that um nice facility.
Um we did do some renovations um in our athletic area for Rogers um high school and you can kind of see some of those pictures here as well as um similar projects in um Elk River and Zimmerman.
Um, we did do a refresh of Hanky and that was another one of what we call our big seven projects because we we continue to call it the big seven and the big seven is actually done uh for the most part. But Hanky had just had a refresh um and it took a a two-year
summer time frame in order to make that happen. But that's a beautiful building as well. Um here is some before and afters so you can kind of see what we have been working on um and how the changes um look over the course of time.
Um and this one is from um Lincoln Elementary. And so you can kind of see again before and after photos for that. Um, I believe this one is Vandenberg, Zimmerman, uh, Middle High School.
And that was just kind of a taste of what some of the items that we have done with referendum funds as well as the LTFM dollars over the course of the last six years. All right, I'm going to blow this up a little bit so we can see it. actually.
Sorry, it's an accountant uh print, but I'll do my best to make it large enough. Um, so, Director Matson had asked a question at one of our previous board meetings, and so I wanted to bring some information back um because I think it's
helpful to kind of see where we have been. So, um, what she asked was, "How many dollars for the referendum do we have left?" Um, and as you can see, we