like okay welcome everyone we are now at 5:30 uh we'll call our meeting to order recognizing that we do not yet have Quorum but hopefully by the time we get to any of our items requiring uh vote uh that type of thing
we will have Quorum by that point but uh in respect for everyone's time and particularly our guests here and all I will proceed with things uh initiating with our call to order Alma oops our roll call excuse Excuse Me Miss Woods Mr Williams here Dr norup here Mr Leonard Miss Kane commissioner [Music] may miss
white here judge Harris thank you judge Williams here I should I should read I'm W pardon me Jud Williams okay thank you okay and welcome commissioner we now have Quorum with commissioner here is that correct one two three four five of us so and hopefully uh we will get Tory here as
well our next uh item on the agenda is the Pledge of Allegiance and uh commissioner if I could call on you to absolutely please join please stand and join in the pledge I pledge allegiance to the of the United States of America and to the for it stands one nation God indivisible andice thank you okay now that we do have a quorum here our next item will be approval of the agenda and
need a motion for for that and a second so move Mr chairman a second all in favor I I I any opposed okay the next will be uh approval of the minutes to see from the uh February 11th regular board meeting if there are any additions deletions Corrections or other modifications and hearing none then they would stand as submitted then um down to the treasur report we do not have Miss
Woods here yet and then her absence uh Tammy Miss Abrams could you please cover that topic for us yes sir so in your packet you have the financial reports for January 31st um we have a very good trial balance it shows our assets that are in the account the cash and all of our liabilities we are at 67 % of the fiscal year remaining and we have spent 20% of our budget and receiv received 66%
of our revenue and right now we are running uh 12.8% on our admin percentage that will drop as we go through the year so there were no unusual or unexplained transactions if anybody have any questions move the financial report Mr chairman all right all right uh any second on that and any discussion I have one question on that uh for the the uh group here the board as well
as the staff noting that uh under the children's trust contract scheduled the last sentence there that programs have surrendered or returned the total of 3 A5 million that was awarded but not spent and that will go back into to funding to be used for uh future programs and services yes I maintain what's called a five-year rolling budget and I incorporate that into that so in our future years we use that to award more money or to pay the other ones that
we have out okay very good uh little uh good news bad news uh good news we will have that for additional funding going down the road the uh less than good news I guess is that those were uh projects and programs that were approved for that and uh unable to uh meet quotas and uh marks and things for that but uh anyway good that that will be returned and uh recycled so to speak okay um any public comments if there are any or requests for any the forms are down on the
table by the hand sanitizer I am told and could be filled out in then turn them uh to uh Alma and if there are none at this point then we will progress to the next Fanfare and all kinds of Applause and things please the special presentation by Our Guest the Pensacola children's course and thank you all so much thank you Dr northop and to all of you um for this invitation um this
presentation is is like a part two um I did have the opportunity to speak with you all several months ago and we intended to have these lovely faces but that meeting had to be rescheduled due to weather um and children's schedules change a little um more rigidly than our adult calendars do but they are here tonight um so I'm not going to regil you with a whole lot of extra um talking but I do have one speaker who has agreed to provide a little bit of um perspective onto um the impact that the children's course has had on his life
especially thanks to the Escambia children's trust so Jay come on up here um this is Jay Griggs Jay got really dressed up for you um he has we have another performance after this so he got a little excited um but Jay is um is this your second year first year this is Jay's first year with the Children's Chorus and is a participant through the Escambia children's trust so Jay um you had some comments you wanted to share I just want to say I really enjoy this program and it's a great opportunity for singers like me to find like their passion like I never
really known that I would enjoy something so much but being here just brings out the joy in me and it's so fun and I enjoy spending time with my peers and I love it here it's really fun and it it it helped singers like me bring out like their true vulnerability like I didn't know I'd be able to like do this and I'm really grateful for you guys and just doing this makes me really happy thank we're going to gather them around this Podium we do have one song to perform for you
tonight it's called blessing which is um the text of the old Irish blessing may the road rise to meet you etc etc etc so um give me a minute to get them assembled while you are setting up uh any comments from the board up here I want to extend my personal thanks and appreciation for the performance and encourage you all to continue this and even more so to uh reach out to your friends and others and uh kind of spread
the word if you will encourage their involvement and participation as well we would uh love to see more and more of that is the reason this board meets and has uh been funded by the community is to help you all and others like you all to have a better chance to improve things and to do things and we uh thank you for that I do want to comment that um nearly every one of these 20 singers are supported through the Escambia children's trust up here [Applause]
tonight on and this one okay we're going to restart now that we know we have Road R to meet you May the wind be always at your back may of sunsh
Ro upon your face and your R fall soft upon your Fe until we reach again my friend until we meet again may God hold you with the pal of his May the up to meet you May the wind be at your back the sun shine War
upon your face let your R soft upon your field till we meet again we again God hold you in [Applause] his thank you all very much we wish you all the best on the rest of your
meeting we have another concert where we're going to perform tonight with the Florida State University concert choir that is traveling through town so we're going to get going but thank you all so much for your hardwork thank you all very much and if anyone is joining us uh online or blab or otherwise I hope that you all got as much out of that as we did and uh that was just exceptional thank you all okay the next
item of business is an operations uh update uh from Alma regarding our September board meeting so it seems no matter how hard we work to get these board meetings planned out for the year something comes up and this year it is the bard of County Commissioners budget meeting that is going to take place the same time as our September meeting was going to take place so I've checked the the room is available at 9:00 a.m. that would put us
having 3 9:00 a. meetings in a row which would be August September and October if everyone is okay with that I know you won't be able to be here um September 11 or I'm sorry 9th sorry hang on 9 it's a Tuesday okay does that work okay so I'll switch that to 9:00 a.m. thank you so it
will be 99 at n is that correct very good okay thank you okay now programs committee uh the grant Committee Member review and appointment and going to turn this over to Lindsay but one thing I would like to point out that was brought to my attention uh we've had a number of outstanding individuals from the community who have been interested in and asked about serving as car's
Grant reviewers and we discussed this previously all except one uh Josh newbie who uh we did not have all of his information at the time of that uh program or the uh committee review and there is a paper now in our packet on Mr newbie uh for us to look at uh for inclusion in the approval as one of the car's Grant reviewers but uh anyway my apologies there lindsy show yes so we um we
actually have seven Community uh volunteers that have submitted um application to be a reviewer a lot of them have also filled out applications to be on our board board as well so this will be a great intro for them um as you mentioned we did have one um uh kin Bell that was originally on ours and he is going to be unavailable so um I had Josh newbie like I said on backup and he said he'd be glad to jump in um that resume was not vetted through our program committee
although so we would need to make a decision here tonight uh to proceed forward Mr chair I I'd recommend all those including joshh newbie uh I serve on Council aging he's a perfect choice second excuse me we will need a motion to approve those that was a motion all right thank you second second okay so we have a motion to approve those submitted for Steven bow John Brooks
Tiffany Coleman Willie Kirkland Josh newbie David Powell and Allison Snowden King the other three will be our board members uh and the motion has been seconded any further discussion okay all in favor I I any opposed okay so those have been approved and we will uh notify them of the car's Grant um meetings uh the times that those will be scheduled one other related but unrelated question
you mentioned uh kin Bell not being available is that going to be I know he was interested in serving on the board as well is that uh related to that still interested in that it was just the grant process okay all right all right thank you okay and the grant committee meeting reminder for March 24th so this is actually our day where we're going to have program committee um or sorry our grants committee review so all the reviewers will be there that's when we will have them scored um
in that process the providers will hopefully be there um to answer any questions I will tell you it will be a heavy day um just plan for it there are 44 applications that have been submitted I'm sorry I couldn't uh no you'll start on um Monday we're in the process of our technical review um so what uh We've we be reaching back out to the providers I wanted to go through so I've done partial technical review um just for the basic business side of it um and so I think we'll have
at least 42 at a minimum to review which is great um but it's going to be it's going to be a tough week I mean you're definitely going to have to dedicate to it so but they're not as intensive as some of our other applications so keep that in mind what time was that meeting Lindsay it's going to be starting at 9:00 9:00 and we be held out at the at at our office State College MH okay thank you um the next item for uh business and this one also will require a uh vote
legal services of North Florida uh year three renewal yes they are in the process or we are actually at the time where it would be a renewal for a third year for um legal services of North Florida which is our increased representation for dependent children and kids with educational issues um this was a sole source we'll be going into the third year um I did I did have Rick pull some very basic data for me to just kind of understand um the breadth of what that looks like
they've served up to 89 um independent children um not independent but so independent dependent children that makes sense um during that during that time and in a month so I do see some really great progression um we are at a place where we need a vote to proceed with negotiating and looking at a third year um I'd like to start that process and then bring it back to program committee um to see where we land with a budget um and what the plan is going forward this will
be their third year so we want to start talking about sustainability as well um with them and um but enter into our third-year contract start negotiating that so move Mr chairman right second okay and the motion will be as you all can see the recommendation there that this will be uh beginning uh further detailed review contract negotiations with them going to the program Committee in March and then back to us for final vote in the April meeting
okay any further discussion all in favor well I have to abstain from this one but I don't know how that affects our numbers if we're we're just at a quorum so how does that it's not an approval on the contract it's just an approval for us to start having negotiation conversation that it's just proceeding to to negotiate um I'm still going to abstain um I don't think there's a distinction for my role if it's proceeding the contract or awarding the contract but but I know we're tighter
on numbers so I don't know what that does for us yeah would not is that time sensitive or can you bring it back well it's time sensitive related to what we have in contract for them our commitment to do start doing this 60 days in advance of their expiration can we do an email vote is that allowed but you could tell we have every intention on moving it forward we just have to ratified I feel comfortable moving forward with them based on some of the numbers I'm seeing um but we do need to start looking at what a third year in a soul Source looks like um and and want to have those
terms negotiated for um what that looks like to ramp keep them where they are or ramp down or start working on Partnerships um and budget so we haven't gotten a budget return from them yet but we're going to start working through that would you be able and I guess would ask Merit of this as well uh would it be reasonable for us I know this isn't formal board vote approval but looking what this would involve is to proceed just looking at contract and budget negotiations
uh would we need to have a formal Quorum vote as I can understand the judge related to the organization we're dealing with with it being Legal Services abstaining from this but then if we do that we're not going to have quorum to officially vote on it correct without a quorum you can't take action um I mean that wouldn't preclude us or the staff for moving forward they would just have to bring it back at a time when there is a forum before it's signed in effective they have to do that anyway right that's what I would think is that it's going to come to the program
committee next after that takes place and then come back to the board where we will hopefully have Quorum at that point yeah we could take this as an information item it's coming to the program committee and then you can come back and vote for it at the board yeah that's what I would think that so that it would be reasonable for you to go ahead and absolutely proceed unless that's going to okay and Mr chairman I'm I came because Lindsay called me I have a imperative that I have to be at at 6 so if there other action I if I got a vote on ask we get them get them going now having had
a motion and having it seconded uh can we what do we need to do uh postpone that or I know we are T never a postp right you could I mean you could just drop it tonight be brought back at a later date at meeting okay commissioner you okay with that yes sir all righty well we will drop that and proceed and anticipate seeing that in the program committee and coming up for a formal
vote in the April meeting all right thank you now there are two more items of business here the change of scope uh from covenant regarding the contract for Camp Monarch yes so for uh year three we actually had some discussions in our January program committee meeting and this was approved they're requesting a change of scope to expand their services outside of just non's house um
they have that but transportation is a challenge um for some of these children and families and so they would like to be able to expand their scope outside of that to go to Community Center Schools wherever they're they're asked to come and provide the service in the camp there uh program committee voted in the positive um and comfortable with that that they were making uh strides towards meeting families where they're at so um this would be not for year two but incorporated into their year three contract so we did need to bring it to the full board uh for approval
of that change of scope one additional bit of information I will share and I hope this doesn't pull up I don't think that it does conflict it's just some information that I am aware of that there are um activities within the community particularly at the Children's Hospital vtas which is the organization that kind of bought over and took over the activities of Covenant hospice um the bearer family uh Children's Cancer Center and several other organizations beginning expanding um
pediatric hospice and paliative services uh through the community not just in the hosal hospital but elsewhere and so I would think that they anticipated increase in numbers of Children and Families served is probably a reasonable uh assumption that that will indeed be taking place over the next uh year so okay and they did not choose to reduce their numbers but they did reduce their budget significantly so just to let you know along with the change of scope so is there a u
motion then to to uh approve the Covenant hospice change of scope as was presented second second okay any further discussion all in favor I I any opposed okay wonderful very good okay now the uh next item on the agenda is a budget amendment that has been requested by lamplighters and Tammy I
see your name by this item yes this was up at our program Committee in January and we did not get it put on to the um board agenda last month and it needed to be they had a a van budgeted for that they did not purchase and they needed to move some of that money into other categories um the budget the sorry the program committee reviewed it and was okay and recommended approval of it um second second okay uh any further discussion there is a budget uh amendment that is attached
with our paper here that goes into that in more detail Mr chair yes I have to abstain from voting I'm on the board of directors with the Omega lamp LS Tor we need you she would have S too from that one well Mr Williams I appreciate both your service there and bringing that to our attention
um do we have a uh what is going to be the impact of postponing that until the April meeting for that to be discussed the biggest impact is that they this contract ends um or at least that year ends on February 28th and they need to be able to do their I'm sorry um they need to be able to do their reimbursements through the end of the F school year and they can't do them till the end of the contract year and they can't do them without this amendment so this amendment ends uh this contract ends February 28th when's our next meeting that was last week April 11 or
8th 8 April 8th is our next meeting we can have them bill in AAR but um you know and and wave any sort of penalty around that but it's outside the scope of what I can approve I can approve up to 10 grand to move 10% or 10% excuse me um but but the request was much more than that tell them our intentions are good I mean there's nothing we can do right merid what would the one month request be so their one month request average is about 10 to 15,000 but they
are be they have not been able to invoice since December or since October they've got November December January and February to invoice oh well I well that's no big deal it be in April they had buil since October one more month not H I know that they are getting very tight with the because TI if they ain't build since October well they can't because of this oh they can't because of this they can't because of this because they categories they need to put the funds in over budget well we don't our hands are tied so we can play thumb twiddle all night but it's not we can okay thank you would there be oh boy I'm trying to think I don't want to stop their operations
in the middle of things and I also understand we lack quarum um any temporizing stop Gap measure of Lindsay of approving for one month not the whole contract but does would that one month coverage meet their needs or whatever your uh cap is that you are allowed to do yes I mean they could do an amendment that's 10% or under we can move it that way and Tammy and I will go
through it it'll be with how much would that be how much would that be because that save go to April how much would that be 10% of the amount uh about 15,000 is what same M could we do that we can and they can bill us for things that are still in the line items that um they still have money in right so they're only looking to move that van line item into a couple places and so we can still reimburse some of it it's only like 40, we just have to work with them on what we can get how much is it total that they're trying to move n I'm not looking I Clos my book about 40,000 is what they had budgeted for the van and you can it was for the van you
can give them almost 15,000 M I think that'd be great okay okay well we'll just try to work with them and get it formally approved back in April for any of the remaining things so Tammy and I if you guys are comfortable with that we'll work through that okay and anticipate seeing those items brought back when we have a hopefully a full Quorum at that point okay well thank you uh staff and everyone for their creativity and commissioner thank you uh any
legal report uh updates or anything Meredith uh yet from not heard anything uh you update in regards to the status of the exemption request or anything or is everybody already familiar with that I guess no it hasn't been um submitted to the county we're still working on getting the data pulled together um but it should be I would assume the next um couple days submitted to the county thank you for your work on that and the uh nuances involved with that and we'll all say our
prayers it's uh we need uh was commissioner here during the presentation I can't remember as far as the singing and things he had heard that so very good we need to ask them to present at the next County Commissioner meeting as well you would to explain this yes I'll be glad to so you have a a commission district report I had Rick pull some data for us related to that CRA request just want to see what is actually floating in there um I've provided these to the Commissioners that I've been
able to sit down with oneon-one um want them to be able to see what's in their their districts and really also was getting some feedback if there was information in here that they wanted to see that they didn't see as well as gave them the annual report so I think that this is just a quick cheat sheet for you all um to look at what's in each district um and what's countywide as well I uh have a question I see we are ahead of schedule here but one of the things I've been
puzzled over uh I know the City of Pensacola has C the county has cras that I think they include as far north as um cantonement I think is what I'd seen here and I'm left to wonder about centy which I know is a city and as a mayor Etc uh and I understand they do not have a CRA is there a reason that we know of for that or is that something we could provide some mentoring
to them even on that process or anybody from the City of Pensacola that could Mentor them not only for being eligible for any kind of funding from us but just the whole General concept I I think we all know and agree that there are certainly needs and things up in that community and uh just wonder about their cons in my opinion conspicuous absence I do not know how they establish the CRA and
there's a legal process to that um but uh what I will say is um being able to look at this through an interlocal agreement we certainly could um if the county wanted to to do that we could certainly look at at their behest whatever programming they'd like to see up there support um and of course that would be uh commissioner Barry's area um so we're we're open to it and like I said I think that um before there wory projects we could do in collaboration um and attacking some of
those needs where maybe we don't even have a lot of services um or or areas where things need to be enhanced so I know having provider availability there is a an issue that even once you identify issues and US potentially having funding through our organization and things of having providers that would do that but knowing of Dr Stewart who has relocated her practice to the centry area from Jay and brought over into Escambia County and having interactions with her and her talking
about the desert up there and basically in in all forms and uh thank goodness that she was willing to relocate her practice there but there's so much need that exists in the northern part of this County that uh I just saw that CRA as potentially one more Avenue to bring some resources to that community and things but well cras are specific to infrastructure so I they have certain things that they can spend it on so it wouldn't be children's services that would have to be the
county um and Mer probably know better than me but however the county decides to to put money towards that but it wouldn't be CRA dollars they've been very clear with me that they're restricted on um even our dollars going in there what they they spend that on so y but yes it would be great to have more support always on the lookout for that Northern portion of our County that uh the need is just incredible not that there's not need here but uh did did any of you have
questions about this about this report um we are like merid said we're getting data together uh we we're making sure that we accurately update our um our exemption request from last year to really reflect the dollars that are actually flowing into those areas into those cras currently um and to update and show all the programming that's there as well so we gave a broad picture of that last year we want to make sure that we are showing them our growth as well and and our desire to partner any further business to come before the board and if not my appreciation to everyone
uh for coming and those in the audience as well and uh we will stand adjourned at 605