##VIDEO ID:7-J49mBe3ko## are we ready good evening the 2025 annual meeting of the 
scambia children trust board of directors is being   called to order at 5:30 p.m. please turn off all 
cell phones or put them in on put them in silent   mode if anyone wishes to make public comments 
please complete the public comment form located   on the table to the left of the podium and turn it 
into Miss Alma at this time we will proceed with   roll call Miss Alma Miss Woods present Mr Williams 
here Dr nor here Mr Leonard here miss Kane here m   May has called and said he'll be a little late 
uh Miss White here Judge Williams here thank you now the Pledge of Allegiance Mr Williams pleas thank you Mr Williams everyone if everyone has had time 
to review the agenda do I have a motion to approve second any discussion all in favor any 
opposed agenda a passes public comment in this   meeting we will be selecting the 2025 board of 
directors our office for the board are there any   public comments before we begin with no public 
comment since we operate under Sunshine Law and   have been able to discuss this matter outside of 
the meeting would the board like a few minutes   to discuss who may or may not be interested in 
filling the position of chair Vice chair and Treasurer if everyone is ready to proceed is there   a nomination what you have first 
chair is there a nomination for chair I would like to nominate 
um Mr norford for the board chair and I Mr nor are you willing to be the chair and I would nominate Miss Stephanie 
as well would you be willing sure honored so we I have we need a second 
for Mr nor I have a second all right I   guess discussion right we have I'm having 
trouble hearing so tell me uh tell me what   just took place so we are um nominating uh 
recommending to people for the chair position okay oh okay I have Mr could those two could 
there be a discussion about those two um kind   of working things out to where one of them 
would be the chair and one of them would be   the vice chair instead of because I think we may 
be headed that way anyway so maybe Dr North and   Miss steep since this is the only occasion we can 
talk maybe those two could talk it out and decide   what we need to do I'll do anything Dr North 
I've already been chair before so if you would   like to be chair you're more than welcome to do 
it well I I was going to uh likewise comment on   the phenomenal job that you did as prior chair 
but um I would be uh honored and try to follow   in the steps of my two uh predecessors who 
have set the bar pretty high I would say so   thank you both for that prior service and so 
we have a nomination for chair and vice chair so I guess first nomination I guess are we just 
voting so I need a second for Dr nor for chair   can somebody second that second second so any dis 
discussion on Dr nor for chair no discussion all   in favor any oppos now we have a I nominated 
Stephan so I will nominate her game for vice   chair can I have a second please I can second 
that one too any discussion all in favor I any   opposed nope abstain abstain abstain so we have a 
chair and vice chair and then now we also need a Treasurer what do you need treasur I I do have 
the bylaw if you'd like to hear the duties of   the treasurer since we don't have Mr Pete in 
here if you'd like it's um presiding over our   finance and operations committee serve 
as a member of our executive committee   preside at all board meetings in the absence 
of the chair of the vice chair be the primary   check signer of the board in the absence of 
the chair uh signature is subject of course   to a counter signature by another member of 
the board or the executive director and in   the event of a vacancy in the positions of 
chair Vice chair or Treasurer the position   shall be filled at the next meeting 
uh of the members to finish the term out so signing checks and all of that who the other one I may get fired 
for mentioning this but our chair who's   coming off would be an eligible person 
because she's not served as a treasurer   oh perfect I nominate Tor Woods I second it 
that was so close so close I would like to   speak as the recently elected chair that to have 
both Stephanie and Tori available to me would be   phenomenal and I would welcome that so I guess 
I need a second second second any discussion I   will say just real quick not about you but I will 
say that if the three of us are not reappointed we   will need to redo this again so just keep that 
in mind for the future that's all discussion I   have any discussion all in favor I I any oppose so 
I am the treasurer thank you and congratulations   to the officers of the board our final piece 
of business is the resoltion resolution 20252   allowing changing authorized signer on the bank 
account the executive director recommends approval   of resolution 20252 authorizing the replacement 
of the board members to bank accounts as sign   is with the effective date of January 14 
2025 may I have a motion to approve this resolution so move second I will second 
um with the correction here reading step   three that says former board officer Tor woods 
and David pedon should be removed and since we   just elected Tori as the treasurer we will 
simply be kind of perhaps changing her title   or whatever rather than removing her correct 
this is a basically a draft for you guys to see   we'll make the change of taking tor's name out 
there and we won't have to change then for the   treasur because Tor is already authorized on the 
board so we'll just have to add the board chair   and there is a resolution also from the bank 
that Mr Williams you have to sign to because   you are the current Vice chair okay before the 
selection and um I'll have to have either bring it   to you or have you come by the office to sign so 
that would be Stephanie and Dr northr okay thank Youk Madam chair can I get 
just clarification judge you   abstained only from the vice president 
is that correct that's right okay thank you so so we can move on to the rest of the 
agenda okay so now we are moving on to the   Treasures report so you're stop we are 
adjourning it okay I just wanted to make   sure because I thought we were doing it we're 
doing it at this time okay adjournment so if   are there any other comments from the board 
if no other further comments the meeting   is being adjourned at 5:39 p.m. we'll take a 
10-minute break and proceed with the January meeting e e e e e e e e e e e e e e well if you want to come look at it okay my apologies to everyone in regards 
to the delay we have if you were here for   the first part of things noted that we went 
through the annual meeting had an election of   officers and uh one of the first things I would 
like to do as the newly voted chair would be to   express my individual and I think that I speak on 
the part of the entire board here appreciation to   Tori uh for her performance in this past 
year or a couple of years as the chair of   this uh board and uh I individually think you 
have done just an outstanding job in that role   and uh thank you for that and to the other 
uh co-chair uh as well Vice chair and to the   uh prior Treasurer who who has uh departed from 
the board here David pedon and thank you all uh   you all have Set uh Stephanie beginning prior to 
that and then Tori have set a high standard for   the chair's position and I uh hope to live 
up to that and deliver as you all have done   and thank you all for that um so what we will do 
at this point is call the meeting officially to   order by the clock at uh 54 8 or so and begin 
with the Roll Call of the uh meeting at this time Miss Woods Mr Williams here 
Dr Northup here Mr Leonard here   miss Kane here commissioner may 
miss white here Judge Williams here thank you you and commissioner 
May having joined uh lead the group   in the Pledge of Allegiance please my 
friend please join me in the pledge I   pledge allegiance to the flag of 
the United States of America to the thank you the next item of business is an 
approval of the agenda and I would like to offer   an amendment to the agenda before we vote on that 
and that is to add a special presentation by the   EPS uh Christian Center and that will be down as 
number item number eight uh but other than that   addition would uh ask for a uh motion to approve 
and then a second unless there are changes to be   made so move all in favor I I I all right all 
opposed okay thank you the next uh item is an   approval of the minutes from the last meeting 
on December 10th and uh those were presented   both uh by way of email in our prior uh to this 
meeting as well as now and so again would ask   for motion to approve uh and a second second on 
that so moved any discussion changes Corrections   deletions and if not we be stand as approved and 
next will be our Treasurer report and In fairness   to the immediately preceding elected Treasurer we 
will ask Miss Abrams instead to offer that report   this evening thank you you will find in your 
packet the Financial reports for November 2024   um the standard things are there there were 
no unexpected or unusual transactions during   the month and if you guys have any specific 
questions I'd be happy to go over them with you okay now if there are none then I will 
recommend that they be filed for audit uh   motion to approve those minutes as submitted any 
objection if not we'll stand uh as submitted thank   you uh public comments from the community at 
this time if so there's a three minute period   to uh speak and would ask that you would come 
to the podium and as well as presenting Miss   uh ah Elma with uh Ellis with request the 
paperwork those forms are where we don't   have any over here on the table but we have no 
uh request for that so now we will move on to   the special presentation by the uh EPS Center 
and welcome those people for that presentation good evening good evening um I should 
have stepped to success up here but   anyway we just want to thank um 
the isamic County Children trust   for allowing EPS Christian Center to serve 
our vulnerable great Angel children for the   last two years and with that we're going 
to turn it over to our program director yes thank you all for allowing us to serve our 
children uh my name is Pamela Wright and I am the   program director of steps to success at steps to 
success our mission is to empower our underserved   students through quality education in the Stream 
fields of science technology reading engineering   arts and Mathematics uh we meet on Saturdays from 
it's actually 9:00 a.m. to 1:00 p.m. Saturdays   from 9:00 a.m. to 1: p.m. um throughout the school 
year and then we have our summer camp for 4 weeks   in the summer um we offer them academic 
enrichment in reading and Mathematics and   also um the science Fields And Engineering um our 
Target population is students in grades 3 through   five um our current feeder feeder schools 
are Global Learning Montclair Elementary CA   wise Elementary and right now we are also 
serving Warrington Elementary our focus   is on mentoring uh secl skills problem solving 
through cooperation Innovation and persistence   um so what a stream a stream is science we teach 
them through Hands-On experiments exploration   inquiry based learning we also teach them 
Robotics and digital literacy um we have a   strong focus in reading and we want them to 
develop their literacy and comprehension skills   we also believe in building their problem solving 
skills through design challenges we have art   projects we Foster their creativity and critical 
thinking through Visual and Performing Arts we   also have a strong focus in mathematics where 
we strengthen their foundational math concepts   through real world applications we also believe in 
the the power of mentorship um we have one-on-one   and small group mentoring um through building 
self-awareness their self-management skills and   responsible decision making um we promote empathy 
um students have opportunities to volunteer   through EPS Christian Center and ecomfort um we 
believe in communication and we build conflict   resolution skills with our students um we have 
role models we introduce students in our field   trips to um businesses through local businesses 
um through higher education and the community   so through enhanced academic performance 
skills um improved emotional well-being   and stronger social skills this is what we're 
doing through the power of mentorship with our students we also encourage teamwork 
and collaboration in all our stream   activities our students work working teams to 
solve real world problems through engineering   design projects collaborative science experiments 
art projects with the focus on Innovation so our   students are weekly developing critical thinking 
skills they are weekly developing their teamwork   skills their leadership skills and Communications 
on Saturdays we offer them breakfast um we give   them 60 Minutes of academic and Remediation 
we give them structured physical activities   um we Mentor them on a weekly basis and they 
are always active as a matter of fact here's   an example of one of the activities that they 
did that we encourage them to think creativity   create creativity and explore new ideas this was a 
prototype that they built they had a challenge who   could build the strongest Tower so we're teaching 
them persistence and emphasizing the importance of   perseverance when facing the challenges so we 
want them to try we want them to even fail and   learn and try again so our focus is to provide a 
high quality out of school time program so we want   to support our students who may not have access 
to resources like tutoring um have access to stem   program or creative arts experiments so we want 
to provide Community engagement over this summer   we took our students to the airport so some of our 
students may not have even been to the airport as   a matter of fact the students that we took had 
never ever seen the Pensacola Airport um so we   offer them those types of opportunities so as part 
of our program goals and objectives we want to   improve the academic performance of our students 
and we want to make them want to go to school   um we know that our students want to come to our 
program um we want to enhance the students social   emotional learning skills Foster their problem 
solving Innovation and teamwork skills we also   want to equip them with the tools and confidence 
to succeed in school and Beyond and we also want   to close the opportunity gap for the undisturbed 
students that we serve but we know that we can't   do this without our staff um we have a staff of 
certified teachers and mentors from the community   that have um that have high qualifications so they 
are responsible for implementing our program goals   and objectives so I have our site coordinator 
here tonight and I want her to talk to you all   about the activities that we do on a weekly basis 
all right good evening I'm Laquita cob and I'm   the site coordinator for steps to success and just 
to give you an idea of some of the activities and   programs that we include like Pamela said we 
focus on Hands-On learning with the kids um   also mentor-based programs or the mentoring 
getting involved with the kids we have guest   speakers come out and more importantly we get the 
kids I I've never seen kids who want to get up on   a Saturday morning and come to a program so we try 
not to make it so much like school but it's still   we get educ education in in a fun way and so they 
want to come they want to be picked up and so we   got to make sure that we're doing things that 
they want to do so we interest survey the kids   like what kind of opportunities or what kind of 
projects would they like so on this picture here   we went to the radio station we were doing Project 
based learning and we was talking we were talking   about um entrepreneurship black businesses and 
serving small businesses so we went to see Mr   Hill and I was thinking like the kids listen to 
like BLX they not going to want to really they   want to hear hip hop or something like that but 
when we got down there with Mr Hill when he was   telling them how things have changed all 40 of 
those kids were tuned in like can we work here   how do we get started you know how do we start 
our business and he told them his story so that   was a really great um time and he the kids was 
like well y'all are too young to actually start   working now at the radio station but he did tell 
them some things that they could do for as them   doing their business at the other side we had a 
community garden that we're still working on we   um are growing broccoli kale cabbage collar greens 
and I think cauliflower and cauliflower yes so we   the kids are working in the garden and the whole 
point of that was to get them involved with not   only understanding how we went through how plants 
grow all the things about plants but being able to   do some things at home as well so understanding 
that they're going to do some gardening and then   be a ble to transpose that and the kids are like 
they want to make sure their stuff is growing   growing properly like when can we eat it so we 
we we're constantly telling them okay we got to   keep an eye on it it takes more things to it and 
we have them working in the garden cuz the whole   point is for them to get the experience not not 
necessarily us cuz if it was me it would be they'd   be dead all the plants but the kids make sure that 
we keep monitoring how um the plants are growing   and providing the opportunity for them to do that 
the other picture was was that when we went to imhc that's when the mentors went to that's when 
we went that's when we went to the imhc we got the   kids get a chance to see about like Pamela said we 
do robotics some coding Lego some building getting   some fundamental understanding so they got 
a chance to work with their mentors and uh   place and our mentors are great because they 
always celebrating their Pro their progress and   showing them everything is like a competition so 
we have to see which group is going to do better   and at the end we teach them that they all win 
all winners how do we measure success we use   we have used different programs right now 
we're working withl and the kids when they   come in they see a leaderboard and when they're 
doing their activities they're trying to see how   many questions they're getting right and it pops 
up so as the board is going so they're encourag   more to get more right so they can get up on 
the board but everyone's on the board and they   get this little chart that runs up so they love 
doing that um with seal we do regular checkins   and Improvement on getting them to learn social 
emotional um things and we take them out on field   trips like movies we we've been several places and 
try to make sure that they are being respectful   that they are being young ladies and young men of 
excellence and to see if what these Mentor mentors   are teaching them in small group if it's really 
transferring if they're really understanding   it and so we always get good praise and feedback 
from the community say oh you know that that was   a great group where you guys are from and things 
like that so we enjoy that we as well we have um   our biggest achievement or Improvement was the 
fact that the report cards when we did report   cards that 88% of the kids really had no change 
they they were still passing so we're still   doing all these things working on reading and 
Mathematics we're like okay so it's not making   that much of a difference until we got back the 
scores so we got back the fast scores we saw that   our group of kids in Reading 86% of our students 
improved with significant change they went up   scale scores my granddaughter goes to the program 
and um third for her third grade going to fourth   grade she went from a level three to a level five 
in Reading cuz all summer these kids had to read   they had to have a book they had to sign something 
they had to do a 32 one and all the acronyms that   we all teachers use we make sure that oh connect 
the picture visualize yourself there we made them   bre some days was a little bit easier than others 
because they're like this not school it's the   summertime but we we tried to get high interest 
books and I looked at the Florida summer youth   books and added some some of those books in there 
and said okay guys let's make it fun act like   you're that person so we we were very pleased with 
their um reading scores and math they love math   love love love math 82% of the students improved 
and had a change in mathematics but they would   do math all the time if they could they not so 
much reading but we we work on that so here's   some of the field trips that we went on um the 
first one is the rock climbing like Pam said   we include health and wellness um for the kids as 
well as educational getting them to understand um   different concepts or different items so they 
went to UWF and they did the rock climbing and   paintball I think that day as well so that week 
was a boot camp so it was all physical so we did   a metric Olympics and different kinds of activity 
on the other side is one of our Thanksgiving food   drive we put the kids out to work they came for 
past the food and they got out there to work and   give back to the community so that was a good 
good thing so we're giving them opportunity to   do community involvement and community service 
um this is our IHM when they got down they got   a chance to go down to the um human Mega 
cognition Center down town and they had   a blast they got to see robotics in action 
cuz a lot of them are very much interested   in robotics and seeing how how it works and 
understanding the concept of that we went to this mouth is loud so when we did our 
Aviation week we got the opportunity to go   to Uncle sy's bird park and they learned about 
the science of the birds how the birds work um   they also learned about flight that week so that 
was a very good experience and a lot of the kids   didn't even know that we had a bir park right 
here on N M on the other side the kids work   together with each other um doing different kinds 
of activity like we said we do role playing we do   skits and put them in scenarios and situations 
to understand and use those critical thinking   skills overall our kids are overall all we have 
I think we have like the best group of kids out   there and the main example I wanted to share 
one of our success stories about this young   lady here on the cover now Asia started 
at our program with her brothers um last   year and she was in the third grade then when 
she came in she really struggled not with j   being heavy or being a little overweight but she 
was struggling with things at home and struggling   with school and her she felt like her brothers 
bullied her which sometimes they did cuz she's   the baby and they're older boys and um we really 
really took an interest in her her and her Mentor   worked together so she had she worked with all 
of the mentors really because she is one of those   people that if you if you say something I guess 
it triggered something in her so she would always   be upset and she would always come Miss C Miss 
cob Miss cob Miss cob and so we had a chance to   talk to her and I sat down with her and I was like 
well you know like tell me what's going on so she   shared some things so I told her Mentor the last 
one I said okay even though you might not like   what the mentor is saying try to see if it works 
let's try to do it and she was getting I think I   have marry ha I think she had like eight eight 
referrals initially like eight referrals in a a   time period and it was all things where it was 
mostly her acting out or some another kid said   something and she didn't know how to deescalate 
or to calm herself down or she wasn't using any   of the things that we were teaching her so finally 
I would say about the end of last year our summer   program she started more like saying that we're 
going to still be here you still can come she had   a little bumps in the road and her brothers they 
stopped coming because one graduated he went to   sixth grade and the other one had football and he 
was not coming to the program but she still asked   to be picked up well from last year to this year 
I will have you know she's AB on a roll she at 1C   um that she is one of the students that come in 
and you can see her being a leader in the group   and assimilating with the kids so when a new kid 
start she is that friend now rather than being   so aggressive she still have her moments with some 
of the mentors and the teachers she still have her   moments but they are far less so if nothing else 
she is on the steps to success she is making she   has took what we've are doing and applied it to 
her life even her self-care and this is a older   picture of her cuz she's lost a little weight 
and she's much she feels just much better about   herself and so if no for no other reason I make 
sure when I'm getting up on Saturday I think of   the successes that we have and the kids who they 
want to come so that makes me want to come and   make me want to do give them my all and not just 
me all of us so we are on the steps to success um   as well as the kids our goals we set goals every 
year and so we are together we know that we can   create a path to success for every students 
in our program to succeed we like to empower   Inspire and uplift the next generation of leaders 
and innovators cuz that's what they're working   on and as a whole our goal this year is we will 
thrive in 2025 it's all about thriving so thank [Applause] you are there any questions no just 
comment I'd like to make I'd like to thank you   for working in those schools especially three 
of those schools in district three which you   know I represent on the school board and also 
just want to thank you for reinforcing those   strategies that are being taught every 
day in the school system of Engagement   and it's very important uh to for children 
to read and it's very hard to do anything   else if you if you can't read so I really 
appreciate that and also just I was making   notes the the um the immediate feedback 
is is a learning tool that that teaches   try to do every day and we appreciate you giving 
them immediate feedback whether it's a positive or   negative feedback kids need they learn from from 
immediate feedback and also the small groups thank   you for doing that it's and I think the evidence 
is obvious in those schools I think superintendent   L can ATT tested is those schools are really 
really thriving and and it's it's because of   the community and help that you're doing in the 
community thank you very much welcome thank you   I I did have a question how many how many children 
do you serve in the program who's who's asking 40 40 thank you I just didn't have it in 
front of me I was just wondering thank   you all right any other questions we thank 
you so much for allowing us to serve thank you I can only reflect on one of our next items of 
business down here the cares Grant and one of the   things uh driving those are the issues I I'll get 
to it I'm not skipping I'm just relating to their   comments here of the amount of Youth violence in 
the community and that type of thing and their   comments regarding uh cooperation and deescalation 
and the other skills that they are teaching there   can only have a very favorable impact on that 
area and though there may only be 40 children   which sounds like a small number is each one 
of those children know some other children   and they know children and it ends up being a 
domino effect that the 40u have such favorable   impact on go out themselves and have more impact 
favorably throughout the community and it just is   a wonderful thing that you all are doing so thank 
you okay our next item of business is going to be   something that I know all of you board members 
are excited about and ready to jump in on and   that has to do were looking at the Committees of 
the board for next year uh by way of refresher   and out to the uh Community here as well we have 
four formal Committees of the board there's the   finance and operations committee the programs 
committee policy and bylaws committee and the   Personnel committee so I'm going to run through 
each of those four with the current members and   in a couple of them we we uh can look for some 
additional volunteer to bring our numbers up   but all of them we are looking for someone to 
volunteer and serve as the chair now we are lucky   the first committee is the finance and operations 
the chair of that committee is the treasurer which   means that we have Tori already in which I knew 
she is on that committee and I just knew that she   was going to raise her hand to be the chair of 
that committee so thank you for that that is one   of the Committees that we have a open position on 
uh David Williams would you be willing to continue   to serve on that committee yes okay myself and 
I will be serving I guess uh representing on   all of these now as the chair uh Tori we have 
you as a member of the committee and now as the   uh Treasurer will'll be serving as the chair 
Stephanie you are currently on that committee   will you be willing to continue serving I will if 
there's somebody else who would like to serve that   would be great too okay and again as I say that 
is one of the two committees two out of the four   that we are looking for an additional volunteer uh 
member of the board to serve on if anyone is thus inclined and if you don't don't incline 
yourself the chair May incline you thus   anyway we'll come back to that but Tori 
will be listed in the position as the uh   Treasurer chair but seriously please do give 
some thought to that being one of the two the   program committee is one all of the positions 
are filled on that but we do have the need for   someone to volunteer to serve as the chair 
the current members of that uh Mr William   would you be willing to continue to serve on that 
committee yes okay thank you uh myself Stephanie   would you be willing to serve on that committee 
yes uh Tori you are listed as a member of that   committee as well and then commissioner may you 
are also listed that is the program committee   will you be willing to continue okay as I said 
among the five of you or four of you not counting   myself that when we are looking for a committee 
chair of that one uh Mr Williams M white and   commissioner May between the three of you are any 
of the three of you all interested in taking on   that position I can chair if no one okay unless 
you you're more than welcome I'm I'm already a chair okay so tor I'm Stephanie okay thank you Mr Williams Okay the third committee is the policy 
and bylaws committee um Miss Kaine is on that   committee would you be willing to continue your 
serve on that committee okay uh Stephany you   are on that committee as well actually Stephanie 
you are on all of these committee so I'm trying   to get off of one of them I offered to excuse 
myself from one or two of well the uh the the   cheat sheet that I have here says that that has a 
thre member need by it and we currently have one   two three four member so if that was one that 
you would prefer to uh step off of that would   still leave us with three people on that committee 
okay I say so Miss K Andor Judge Williams you are   also on that committee so it would be Miss Kaine 
Judge Williams and Miss Woods would be the three   members of that committee and would one troy 
I'm gonna take you out of that because you're   already on two as well as the finance chair so 
either Miss Kaine or Judge Williams either of   you all willing to serve or if anyone else wants 
to also join that committee you would be welcome anybody willing to take that on between the two 
Miss Kane or Judge Williams any takers okay thank you and lastly the Personnel committee um which 
should probably if I speak out of line here to   the staff please let me know but the Personnel 
Committee of late with having stabilized the staff   and all should have a relative infrequent 
uh meeting and need so that is not a high   participation need or uh load with that U 
Miss White is on that committee uh Mr Leonard   is on that committee commissioner May is on that 
committee uh Tori and myself are on that committee   so are all of you willing that are on that 
committee uh interested and or willing to stay on   that committee or would what committee Personnel 
committee and this has Personnel committee Miss   White Mr Leonard commissioner May myself and Miss 
Wood and that one also needs a uh chair for that committee either M uh commissioner 
May or Mr Leonard might might either   of you all be interested and willing to serve or available no all right well thank you for that 
so we now have our four committees finance and   operations will be Tory as the treasurer 
automatically falls into that role the   programs committee Mr Williams will be chairing 
that committee the policy and bylaws committee   Miss Kaine will be chairing that 
committee the Personnel committee   commissioner May will be chairing that 
committee and we have Personnel will   stay the same throughout other than 
Miss White has uh withdrawn from the   policy and bylaws committee but otherwise 
all of the members remain the same there okay now uh thank you all for that uh the next 
item of business is Miss Canon with the annual   report which is submitted to you all as the 
attached document yes thank you um we have   these printed out for you all we have not done a 
mass print just so you know but we wanted you to   have this whether it's something that you want 
to share with someone or keep on your desk for   reference um you know our team put this together 
um and and I think it's a really great tool for   you to be able to use as you go forward um the 
link is on our website we submitted this also um   obviously not in in copy but uh virtually to our 
County Commission so they each have a copy of it   and availability to assess it um and of course ask 
any questions that they may have around that so um   if you need any more of these let us know um but 
otherwise like I said we just did a really small   run um for you all to have so we're we're proud 
of this this is the first one that we've done like   this um that's really got a lot of content in it 
um and as we move forward into our next year we're   certainly going to have a lot more to report so 
um we might have to skinny it down some um but   but I think for for our research purposes also 
and what we what we're looking at going forward   and what we've invested in this really gives you 
a really great picture of of where our services   are um not only physically but uh where they are 
related to what they said they were going to do   linday you may have said this already and I may 
well have missed it and if so my apologies will   this be on the website as well in some way shape 
or form so the general public could review this   also it is it's on our website if you go to 
our impact um tab it'll have it under there   and you can see all of our Publications from our 
renewal I mean for our um where it's broken into   out of school time and then mental health this one 
actually has also our soul Source um applications   in there as well so you can see that data too but 
it is on our website currently okay thank you any   other questions from Miss Canon all right thank 
you the next is uh the car's Grant update and I   will preface this some of you all may well be 
aware of this the sequencing or the order that   is about to be proposed and discussed is a little 
bit out of our normal way of doing requests for   proposals and the board reviews and Etc and in 
part in very large part actually that is related   to some time constraints that we are under in an 
attempt to get these grants out by the summer in   order to better meet needs and so that's why 
what is going to be discussed and proposed as   being proposed so miss Ken thank you so we um I 
was able to speak to most of you about this we   we do want to do this a little backwards I know 
that's not what we have been doing since I got   here but when we start really putting a timeline 
together we would like to have the cares Grant   posted by January 30th when we start looking 
at the timeline and what it takes to put it   out have our um nonprofits apply have those review 
viewed have those approved by the board and then   contracts I think the earliest we will be able 
to do that that gives us enough time to really   do this a qualitative review of this is going to 
be by May 1st and that is going into the teeth   of the summer and so if we delay doing this we're 
we're going to be delaying Services being deployed   during summer which we know from our youth um 
violence focus group as well as some of the other   nonprofits that we've been meeting with their 
needs are now um so we want it to be a fair r   process there are some things you've seen a draft 
of this now it's definitely something that's going   to be reviewed again with our program committee so 
this isn't a vote to say um that no changes can be   made to this with the program committee but we 
would like a um a a vote that this draft will be   the one that we can utilize going for forward 
and post on the 30th pending any changes that   our program committee may have um and not only a 
program committee if you're not on that and you've   read through it and you have some input we would 
like that we're having our program committee meet   on the 21st that'll be our opportunity to really 
go through adjust anything and then finalize our   rubric if you look at the very last pages that 
has our rubric in the general topics but we did   not score that out because we didn't want to 
do that and then have a sign if there was a   significant change um I think we've covered most 
of the topics um in that application related to   the questions um and the background of where we we 
came from this which was not only our focus group   but also those individual meetings with a lot 
of our nonprofits that have some very specific   needs um but already have maybe services covered 
um might need a onetime purchase to enhance some   of the things that they're doing um or or 
some community events being deployed so um   so I know that's backwards we normally do program 
committee first and then bring it to the board but   I am because of the time the holidays we were not 
able to do program committee prior to this meeting   and um we don't want to delay any further so and 
one of the points that I should have made that   you've alluded to is that the draft uh request for 
this Carriage Grant was sent out electronically to   us uh with requests for comments and feedback 
so if you have an opportunity to that to do   that and or you already have done that you can 
then Supply that feedback to Lindsay and that   will get distributed to the program committee as 
we go through it and fine-tune the request for   the rfps and also so we would uh appreciate and 
welcome that feedback from all of the member of   the board not just the uh members that are on the 
program committee so any questions about that if   not I'm going to ask for a motion for us again as 
a recommendation there to go ahead and proceed uh   to allow the uh Grant application to be reviewed 
in the program committee on the 21st uh looked   at and then uh go ahead and be uh approved at 
that time and so moved all righty any further discussion uh if not all in favor I I I any 
oppos all right very good thank you all for   that and again apologize for some of the a little 
out of our normal sequence of operations there   but hopefully that will meet the community 
need by getting us ready to approve those   actual grants and get that money out uh to the uh 
providers the uh next item of uh business here is   the ratification of year three out of school 
time fun fing Miss Abrams will be presenting   this we have discussed this previously but we 
are now ready to bring the summary uh which is   presented on a piece of paper that you all should 
have gotten here uh children's trust resolution 20251 and uh M Abrams will provide the update on 
that thank you resolution 20251 is authorizing   the executive director to enter into an agreement 
with providers offering the out of school time for   after school and summer services to a scambia 
County Children and Youth um I'm sorry yeah it   was voted on in December we didn't have all the 
exact dollar amounts because we were waiting for   the extension budgets to come through so this is 
a ratification now that we do have those dollar   amounts from these 11 providers we do have four 
more providers that will be going to the program   committee and then to the board next month 
we had questions about them and we have been   meeting with them and getting those cleared up so 
they will be going to the program committee this   month and to the board next month for so that 
they will be ready to go on March 1st Tammy I   have I have a question about the the um out of 
school funding so I I'm looking at like so 321   or the first line is like what their budget is 
for the year correct like for 12 months yes the   first line would be their normal standard 
year the 32 31 of 25 to 228 of 26 okay and   then the second line is for 3 months and then 
this the third column is two months correct   we extended through the school year and then we 
extended for program for the summer year summer program so the 6 612 26 to 731 that's 2 months 
correct yes it is so for like llers for one year   their budget was 143 but then for two for five 
months that combined is a Year's worth of budget   is that right that is correct so we're giving 
them a Year's worth of budget and five months   so the lamplighters is one that we are working 
with still we have met with them last week and   Lindsay also talked to them yesterday so we 
are still working on what their final number   will be so that one could change and come 
back to you and be yeah it would be lower if anything they didn't offer fulltime summer 
before did they so you want us to vote on   approving this but it may change so the only line 
that might change would be the lamp lighter and I   do believe that one change they're doing is a full 
fulltime summer program when they didn't have that before so that would be a scope that would be 
a change of scope right they they have summer   programming they're just increasing hours 
but is it within their budget for a five   month period is there I'm sorry say that again 
I guess what I'm what I'm what I'm asking is is   how we paying like how if the oneyear budget is 
143 where we getting 142 for 5 months it's well   we would have to go back through their budget I 
mean they have a budget narrative that they've   submitted with all of that um if you think any of 
it's questionable we can certainly go back we can   put this on hold I mean this March this isn't 
going to expire until March 1st um but it is   one that we've been looking at because there are 
some things that they would like to do that might   be a scope change or an addition um and we'll 
be meeting about that at the program committee   cuz I I have the same question for like Dixon 
school is one 345 for the year and then for 2   months is one it's a one like $191,000 for two 
months well but but they're offering so in the   summer though they're going fulltime so it's 5 
days a week from like for eight or nine hours   a day so it is going to come out high like that 
and feel like it's double because the other ones   are they're serving throughout the school year a 
couple hours in the afternoon I guess what what   my question is is this this TW Monon scope is that 
conducive to what the other two or three years of   the contract have been so like when we if we go 
back and look at June and July for the first and   second and third year of the contract is that 
what they were spending and then the other the   other months were like a lower amount yes when 
I looked at their amounts for the June and July   of last year it was very much in line with this 
they spent majority of their budget in those two months but we're also looking at one thing 
to consider is a ramp up to full scope of   service of the amount of kids so that when we're 
looking at a projected budget obviously so if you   had said I'm going to serve 125 and you've only 
served 100 but you're on plane to pull in those   extra 25 you're going to see The increased 
cost but were rooted in um the numbers that   you're seeing were rooted in their three-year 
budget that they originally submitted and they   are not to go over that for the 12 months and 
then the trend is what Tammy is talking about   for the the rest of the school year and then those 
summer months where it might be full-time all day   care okay um Lindsay so I just out curiosity 
if it's 19 191,000 a month how many kids are   they serving with that I'm sorry which one 
are you talking about Dixon school Arts I   think that's one to was just talking about but 
how many kids are they serving for that M for 191,000 hang on we'll have to 
pull it oh maybe I could look so when you look at their annual report 
that we gave you they proposed to serve   75 in the fall and spring programs 100 for 
summer and also during student break times   so for summer it would be 100 Kids 
is what they're projecting so for   those for that month June through July 
they'd be serving 100 Kids yes got 191 can we make a motion probably to table this 
until the program committee if there's all   these questions would that be a good idea we 
absolutely can if there's more questions sure   I just said make a make a motion to table this a 
program committee could discuss it and look at it   yeah I I I would agree because I'm going to make 
a motion to table this until the program committee   on the 22 21st can look at this and then get more 
information and bring it back after we have looked   at it I second it okay there has been a motion 
to table this until it goes before the program   committee on the 21st and then it would come back 
to the board as a whole at our next meeting and   noting if I'm looking at this correctly that the 
earliest that this would be effective is going to   be March one of 2025 that would still take place 
before that date so we would still have a chance   to review this in the program committee exactly as 
Stephanie has said and then bring back uh thoughts   I second okay that has been seconded any further 
discussion all in favor I I any opposed all right   the motion to table carries and it will come 
before the program committee and again a reminder   I think all of us on the board are aware of this 
but uh if you are not on one of the Committees you   are certainly welcome to attend they are open to 
the public and certainly that is inclusive of all   of the members of the board so if anyone wants to 
come to the program committee meeting on the 21st   and or submit any thoughts or questions prior 
to that time you're certainly welcome to do so   um okay so the um next item on our business is 
speaking of program committee update by Lindsay   regarding the uh in large part the four out 
of school time programs that we had discussed   previously but postponed any decision making on 
them no uh just to let you know where we are in   progress we've already met with two of those 
entities and been able to really resolve some   of it it was really data um and data entry uh we 
have two more that we're meeting with tomorrow so   we should have that information all put together 
for you all uh for the program committee as well   so thank you sounds like the program committee 
meeting is going to be a uh both busy and   informative one and a very active meeting so okay 
next item will be executive director's comments   Miss Canon uh just to give you guys a few updates 
I know I normally do a a big slideshow it's a   lot of repetitive information but just to let you 
know as far as board applications updates go that   is still open um there are applicants I think 
11 applicants and then two more that have come   in this round they have not been submitted to the 
governor's office yet so just so you know that um   we also talked about our soulle source application 
you know we're getting a lot of those and and   people coming in we've made that more robust 
Rick's been able to integrate that actually   into samis so there is a different process to go 
through with that rather than just filling out the   all paperwork we still have really highlighted the 
process of meeting with staff and talking those   things through before applying but I wanted to let 
you all know and be informed if you're have people   you're talking to that are wanting to look at 
Soul Source it is now through the Samus portal um   to make it easier um as far as Outreach goes it's 
going to be um a fun month we have been working on   this for a few months with Warrington Preparatory 
Academy they have um they're scheduling an ECT   day which is the 25th it's a day for all of our 
ECT contracted organizations to come and put up   tables and interface with families um maybe do 
some demonstrations of some sort or you know   activities um but it really is a a place where 
um they're wanting to bring the community in and   of course that will help serve with our kids that 
may be leaving there and going into some of our um   high schools uh you know working with like a chain 
reaction lamplighters things like that or our   ones that may have kids that are now going into 
Elementary School and might need out a schooltime   program so I think it's going to serve the full 
gamut of the family um we ask that you guys if you   not doing in that Saturday feel free to drop by 
it's from 9 to 12 um that day the other thing that   we have done to really work with our providers 
is you'll see this this is a mailer that we've   been working on we did a small mail out this is 
something something that's uh been very successful   in other areas of the state with their csc's and 
informing families um in a variety of ways we know   that you know you can do a something on TV you can 
do something on social media but sometimes when   it's the third time or when it's in the mail some 
people just receive it better that way so Michael   did a really great design on this this went out 
to some of our um very lowest income families in   Escambia County um so we're going to monitor and 
watch what the response rate is on this um but   these are things that we would like to do going 
forward and especially as we're adding programs   um that gives families some ideas about um places 
they can connect for services for their children   um the final thing is the end of the month is our 
fact conference so we will be going to that um   down in Orlando it's going to be a really robust 
conference we're excited to connect there's a lot   of topics that'll be really important for us to 
bring back um as far as how we function and type   of uh ways that we put funding out and support 
our community so um we'll be able to report back   on that at the next meeting as well but I have 
a quick question when are the names going to be   submitted to the governor is that your decision or 
is that the county commission's decision that that   is I don't that I don't know we've asked they said 
that they have not responded back to us of when   those are going to be submitted to the governor so 
they're just there I don't know if they're going   to go in a batch or not I don't know commission I 
think we submitted all except for the last two is   my understanding we did submit they haven't been 
submitted to the they you've approved them appr   but they haven't been batched up to the governor's 
office yet well I'll take care of that in ahe   because they should keep used they should be I 
I think the motion was clear because I made it   to keep accepting keep the door open but submit as 
they come in and so we're going to keep submitting   them and so I will talk to Wes on tomorrow to make 
sure they submitted itk we just did we've been   just trying to follow up with the it's not like 
the governor's reacting very quick to the ones   that clearly but well we don't know that but oh 
he did react youf and you know speaking of appoint   s thank you for your service and you know I want 
to publicly say um you know it's unfortunate that   we have people who don't live in our community 
serving uh but my support from Martha Saunders   who I believe is doing a good job and to all you 
guys who serve thank You' all for serving thank   you yeah we're happy to but we we did decide as 
a county to not uh close the application process   to just leave it open and to just continue to 
send them until the governor appoints well and   that was my understanding too is that it was these 
were approved and we were just going to send them   as as you guys approved them but they haven't 
they haven't gone I think um they're waiting to   hear to hear from you all as the commission to 
send well I think they've heard they might have   not reacted but they heard very clearly they so 
send them so we'll follow up all right thank you than um thank you um any 
further questions for Miss Canon   okay the last thing any uh legal input U mer 
um very briefly just a point of clarification   on the item that was tabled you really want to 
postpone versus table when you table something   it comes back in the same meeting versus 
postponing to the next meeting so just um   kind of finesse that language um the other thing 
when it comes to the appointees you know we do   have the outstanding request to the Attorney 
General's office um they have sent a letter   asking us well back in October I believe they 
sent a letter asking that we submit a memorandum   which we did um and I've reached out a couple 
times not had any response so I'll be sending   a follow-up hard copy letter um just to kind of 
move that along Lindsay and it's not we're not   unique with the appointments of the children trust 
correct I mean there's been a lot of delays at   other trusts no there's there's been significant 
delays throughout the state we're not the only   yeah that's they they've submitted their some 
of them actually use their commission to do   that and then others submit directly um but it 
isn't moving quickly that I know of but we do   need to get the applicants up there that have 
applied doubt but other than that just for the   Reon there's some I talked to the commission 
of ela County and he said they've always had   challenges on getting their appointments yes 
that's correct and I haven't heard Ela but   I've heard some of the other ones on the Treasure 
Coast Area have major challenges around that so along the lines of this discussion um I have 
learned that within our own bylaws there's a   uh comment that uh the way that we have staggered 
the board membership so that all five of us that   were appointees Governor appointees wouldn't all 
come up at the same time and some of did two years   and four years and whatever uh but it has come to 
my attention that within our B bylaws for whatever   that's worth and that I guess is where my question 
is going that uh after that first stagger term   that those of us that were Governor appointees 
May then have the opportunity to serve a full   four-year term uh following that and you all know 
any more about that of whether that so that rather   than for example myself my term having ended after 
two years uh and that being it now I'm in limbo   while I'm wanting and agreeing and uh privileged 
to serve is that the bylaws would say that I would   be serving another four years regardless in order 
to full serve a full term is there any so that was   brought to my attention right before the meeting 
and we'll be looking at it I think the intent may   have been simply that um those who initially had 
the 2-year term would then that position would be   four years going forward on the staggered basis 
not necessarily that that that individual person   would you know do six years um automatically but 
we're going to take a look at that I do know that   the bylaws also state that you will serve until 
um replaced and that's in line with the research   and the memorandum that we provided to the AG's 
office that you're find to serve until replaced   all right okay thank you any further business 
before the board Mr chair can we just get   uh Miss White do you want to um reward your 
motion yes I would to postpone postpone the   prog the um recommendation for the year three 
to the program committee and let the program   committee handle it okay is there a second of that 
thank you commissioner and uh would that change of   verbiage to be in compliance and all and thank you 
for that clarification Meredith uh the motion is   to postpone uh action on the ratification of year 
three out of school time funding until it comes   before the program committee on the 21st and then 
is brought back to the board uh at our next board   meeting and so is there any further discussion on 
that if not all in favor I I any opposed all right thank and we will see you all next month and 
thank you again for your confidence in myself