That's right. That's what I just said. Good morning.
There's no need to be here. Okay. All right, it's nine o'clock and we have four people here. So, we do not have quorum. A fifth is on the way as Mr. Commissioner might be here shortly.
We can go ahead and get started though. And um so Miss Alma, can you please call a roll? Tina Kaine. Keith Leonard here. Commissioner May, Dr. North I have is excused. Miss White here. Mr. Williams here. Judge Williams. And Miss Wood. All right. If you would lead
stand with the pledge of allegiance. Mr. Williams, will you please lead us to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right, we will skip approval of agenda and approval of minutes because we don't have quorum and we'll go to our treasures report. Miss Abrams, if you could please give us the treasures report.
Thank you. Um, your your financial reports are in a new format to give you guys a little bit more information. Um, definitely if you want anything else shown on these that you don't see, please let me know. But, um, if I look at the balance sheet, you're going to see our cash in bank for both the operating and the reserve account. We have roughly 26,953 cash in both those accounts added together. Um, our biggest liability right now at the end of May, these are May's financials, was accounts
payable with the CRA tax payable to Escambia County as the second that has now been paid. So, that will not be on your future reports. Um then we have if you go to the next page your statement of revenue and expenditures you're going to see that we are at uh 80% of our total revenue that we budgeted for and we have received the rest of the advalorum taxes. We received slightly more than budgeted. We budgeted for 96%. We did receive closer to 97. We will be fine with the interest.
Um we will meet our budget on the interest income of a million dollars. So going down that you're going to see that we have budgeted for 5.94% of our expenses to be administrative. At this moment we are running 8.3 just because the programs are running behind. When I run these reports, if you look at the grants and aids at the end of May, it only showed 233,000 because when I have to get these ready, they don't start their May reports. May reports aren't due till June 21st. when we
start reimbursement after that we'll have over a million dollars every month in reimbursements to the programs. So right now we are running at uh 49% left on that budget line item for the grants and aids on the general ledger. There was nothing abnormal that happened. um our contract schedule. You're going to see that those all the contracts we've entered into with providers. As of May 31st, there's a balance of 9,661,000 on awarded contracts and 21,545 remaining in funding
requested. So those are the contracts we currently have for the additional years they requested. We have 21.5 million left on those contracts. out of that 21 million 18,845 is obligated out of our current cash on hand and the remaining 2.7 will be obligated out of the next year's um future funding. As of May 31st, programs have surrendered a total of 4.9 million in funding that was awarded to them but not spent out. So, um does anybody have any questions that I can answer for you?
Okay. Then we recommend that um that these the filing of the financial reports for the month ending June 30th. If there's no questions, we will um accept the recommendation to file for audit as presented for the month ending June um 30th, 2025. Um then next we'll go back to approval of agenda. Um and may I have a motion to approve the agenda? So move. Second. Second. All in favor? I. Okay. No opposed. Um and also approval of the minutes from July the 8th, 2025. May I have a motion to approve
that? Motion. Second. Second. All in favor? I. Any opposed? All right. So, that passes. Next, we're going to go back to um number seven on the um agenda. It's the 2025 2026 budget review by Miss Abrams. Okay. Thank you. at our budget workshop for those that were able to attend. We um went over our budget and what we wanted to be able to do in the future for programming and recommended staying at our current millillage. So this uh budget review that you have is just for your
review. We will actually vote on it in September at the trim hearing, but I wanted you guys to have it in advance so that you could have time to look over it and ask any questions that you had. Thank you so much. Are there any questions on that? All right. Hearing none, we'll go to public comments. Were there any public comments, Miss Alma, today, Miss Ellis? Okay. All right. And now we're going to start our special presentation by the National Flight Academy.
Good morning. Appreciate the opportunity to be here today and give you a mid-year update on what we've been able to do uh uh in conjunction with the Children's Trust for Escambia County Schools. Whoops. All right. So, just a quick uh overview. Um it's a three-year grant, but we're on year one, seven weeks total of programming split between the spring and the fall. Uh max of 42 students to per week. And the goal, of course, was no cost to families or Scambia County. Um and we're providing those measurables via pre and post- test data and student surveys. So where we stand
now here as of August 12th as we completed the first four weeks of programming one in January, two in February and one in March. Uh so you can see the schools that we uh had attend flight academy programming total number of students uh in parentheses after each school had 145 students graduate and I think the the key indicator there is the pre and post- test results average. So you have a pre-est average of 54.57 and a post- test of 69.47. So, a solid uh demonstration of some knowledge gains during their time at the flight academy. And of course, you get to see uh those
photos on the right uh of the data indicate uh students over at the Naval Air Technical Training Center where they're getting uh some instruction from a couple of aviation ordinancemen up in our paralofware in the flight gear and then in the flight simulator executing some of the missions. Uh little bit of an eye chart. I apologize. Just my snapshot from uh Samus. Uh I just wanted to talk briefly about where we stand on budget execution. Uh we've completed four of seven weeks. That's 57% of the programs we're slated to do and we're tracking at about 53% on budget execution.
So I'm very very comfortable with where we stand uh in all of the categories and it'll be doing a small amendment after having conferred with Tammy about that in terms of covering a little bump in our transportation cost and a little overage in our what we thought was we budgeted too much in our food account. So, uh, but, uh, overall, we're we're tracking very well to to what the program and what the plan is. And as we look forward, uh, coming up this fall, we have three weeks remaining. So, you can see the dates on the screen, the last three weeks of October. Uh,
and we've already been in coordination with our county rep to identify the schools, and she's working with those administrators to to to begin the the student selection now that school is back in back in process. So, it's been a very very productive first part of the year and we we're looking forward to to getting another, you know, 142 or another 42 students each week and barring any questions. What's been the feedback from the students? They love it. They they Yeah, they uh do can I do I have to leave on Friday? Do I have to go back home? Un unfortunately, yes. Uh but no, they've the both in the surveys they provide at the end. Um a lot a lot of
positive feedback on the exposure to not only what they're doing academically and in the simulator, but all the other pieces that come along with the program in terms of the museum and and things of that nature. The great thing is I'll have to take a look at our calendar, but some of those weeks will probably have blue angel practices thrown in there, too, because when we did them in January and February, the blues are out in El Centro, so they weren't here, so it wasn't available for the students. is just another good motivational uh piece of the program to to let them experience. Do you have the schools that you are going to do this year and are they middle
schools or high schools? Because I saw the last one was a high school. So we did if I I'll go back for you. So we did six middle schools and a high school in the in the spring. And so we're working with Monica who is our Escambia County rep to identify the schools for the weeks and then with those administrators to identify the students. So, we have not identified those exact schools. That'll be starting in October. So, did we I thought we were only doing middle, but we included high school. That was agreed for middle school and high school. Yep. And I do have another question.
Cuz I did visit it and I think the program is amazing. I saw your graduation, I think. Yes. And I came the first week, too, and I got a tour and it's the things they're doing are great. I just um is there a takeaway of something that you've learned from the first one to the fourth one that y'all are doing different? So uh I I would say the biggest takeaway was once the school once we got this really the administrators and the principles on board. You can see the numbers went up every week to close to the max that we're trying to get in there every week. So the word has gotten out about the value of the program to the various principles and administrators. So us
getting the students to be able to participate in generating that level of interest uh has been a big plus between week one and week four. Um, one thing I I know we don't do amendments, but just a takeaway that I from talking to parents, um, going, you know, I think maybe if we could if we are able to do this in the future, like maybe a duffel bag or something for the kids like cuz some parents were concerned about like um having a way to bring like to take their kids their kid
to have that much stuff in a bag. So, Oh, you mean as far as bringing Yeah. items? I mean, I'm saying it's not something like I know that you do, but I just think if that's something that we might could budget like giving the kids like a bag or we can certainly we can be as flexible as we need to be in terms of of of working with the individual schools and identifying the parents that have those those I just know I had parents call me cuz I they were like, "Oh, what is this?" and they didn't have a way to like when when we're looking at like those are things that we don't may not think about like when we're looking at a child being able to go away for a week. If the parents
don't travel that often where they send their child away for a week, having somewhere to put seven days worth of things is a you know could be a concern that a parent might have with sending their child away. So just that was just a takeaway that I had talked to parents. That's certainly something we can we can explore on our end too to provide that level of flexibility. Sure. I just wanted to make sure I sold you and Children's Trust, thank you. It is invaluable what our students from our schools that do have the opportunity to visit the flight academy,
what they receive. I do know initially um some of our administrators and teachers were nervous and it wasn't about them going, it was about them being gone from school and what they might would miss. And you think about last year, some of the uh odd occurrences that we had. I mean, who ever thought we'd be out of school for a week because of a snowstorm? Um, but thank you to you and your team, uh, to our administrative teams at our schools, Miss Willis, who who works handinand with everybody out at the base from a school
district standpoint. It's quite a benefit. It's one I hope can continue for years to come. Yes, sir. And uh you make an excellent point in the our whole goal is to provide that programming for the students during weeks that is least impactful to the students so that they're not having to play a significant amount of catch. We know they're going to have to have some catchup, but if we can minimize what they miss out on, uh you know, we're pretty flexible, but we're excited that it's it's gone so well and I I I just see it getting better and better. Well, thank you very much for the opportunity to present that update today. Thank you so much.
All right. Next, we go to um business operations and the board workshop followup by Miss Cannon. So, um from the from the workshop, there's a couple takeaways um that we were looking at. So for funding going forward um and and looking at trying to get to a zero dollar balance really looking at what type of um programming we want to offer. We know that um out of school time is
something that the workshop we came away from that that would be that is really impactful. Mental health um we were looking at a different focus too um adding in more so looking at that zero to five population. We know that we have a significant child care crisis happening in our community. Um we do have a board meeting um is it next week or this week uh with uh the early learning coalition. So I hope to learn more about the type of money that may be going away and for those of you that don't know they're looking at a $2.4 million cut which could result in three to 500 children in our
community losing their current care. Um and so we do feel like from the workshop this is kind of what we're built for. make sure our families don't fall. Um, and taking into consideration some unique projects that were brought from the Miami group down there and how they were building their their workforce and supports and specifically quality care for kids. So really looking at um pushing some dollars towards an initiative from a zero to five child care early learning type of population and professionalizing that um system. So, um, we know that we do have some soul
source that are going to come our way. Um, we're already kind of vetting through, um, some of those having direct meetings. We haven't had anyone send a request as of yet. When we do, we'll send that straight to the the program committee, but we do know that we're going to have some flexibility with some dollars that will either be recaptured or currently unallocated. Um, the other one of the other concerns was match. Um, we definitely we already do that with ELC. Um but we have been alerted to um Head Start having some significant challenges around that and that we're
likely going to get a large ask there as well to maintain those federal funds coming in. So um so we do really need to be strategic I think in what we're going to be doing going forward. But those are very significant programs that are getting um federal or state cuts and um we either need to find a new way to do some things or invest in those and enrich them for our community. So, um, so looking at some of those unobligated dollars, we may need to look at this as well as some innovative programming, um, that will be coming our way as well, um,
from some private providers if they choose to submit. Um, we also, uh, talked about the CARES grant and that being a unique opportunity as well. Um Tammy when she built out the budget kind of put that as a line item about where we were for a point of discussion um because that is a a way to um help some of our smaller nonprofits get off the ground and be prepared of course for some of our larger ones. There was a discussion about um we can put parameters around that as well or if
you're currently funded through ECT you can't go for that or we could put some surround you know if you have to be an organization of a smaller um percentage 100,000 or 150 over we do have some grants throughout our community that do that. Um but it is taking a tremendous amount of time really getting them prepped for what they're going to experience especially in the public realm of reimbursement and how they're spending their dollars. And so, um, the other portion to that was setting aside dollars as well to do, um, training for our nonprofits, um, not just ours
that we currently contract with, but those that are seeking to come along. Um, so we are going to enter in some more conversations with PSC. They are kind of revamping that particular program that they had. Um, I don't know if y'all know Ruthie Noel has moved into that spot from Achieve Escambia and she's actually been a small nonprofit that went through that the whole process and was certified and so her coming back and teaching that um, and supporting some of our nonprofits might be impactful. Um, we have re tried to reach out to others. We really don't have anyone else
locally that's doing that kind of work. So, we're still information gathering um at this point, but but wanted to put a line item in there to offer that as well. Um so, you know, if we look at our budget, we um Tammy did set out the scenarios for all like if we we did roll back rate, what that would look like if we stayed at our same millillage, if we went up incrementally, what that would look like. And so, um, the recommendation from the, um, from that committee or from that
workshop was just stay at our current millillage because we do have significant concerns, um, about being able to invest with those families that might be losing child care, especially with, you know, our money being set aside related to um, to to financing and things like that. So, if there's any questions, I'll be glad to answer them. But, it was a really good meeting and we hit it right at two hours. Like, we didn't we weren't in there for a really long time. But, um, but we
have a lot going on in our community and I think it's I'm excited and honored that we actually have a children's trust here because there's a lot of other communities that are receiving these cuts that do not have supports like we're able to do. So, thank you so much. All right. Now we're moving on to programs. The change of scope, we will need a motion um to approve this, but I will let Miss Kenan talk about New World Believers with the Hoops program. Sure. So Hoops program is um New World Believers. It's been uh a really successful program. They are one of those that
also have other programming related to DJJ. um but they are having successes and of course are being recommended um from the juvenile justice system as diversion type of services for kids throughout the community. Um and so the the request for the change of scope was of course to broaden that that ability to take kids from throughout the community, not just um a specific zip code. Not that those aren't the priority, but to expand that out. Um and then the other part of that is
they do have an incentive process that they work with their youth that go through a series of um trainings in there and they receive an incentive and they call them hoops bucks. Um and so once those kids leave and go into afterare they had a real cut off of being able to financially do that with them. And so they wanted us to be able to change the scope so that even in these kids in afterare could still receive the incentive that they had earned and it's not a timebound issue. And so, um, the program committee, uh, approved for this to be brought forward and, um, is just
seeking the full board's approval to do the contract amendment. All right. Is there a motion to approve the change of scope? Motion. Second. A second. Any discussion on this? All in favor say I. I. I. Any opposed? All right. So, that passes. Next is Miss Ray on the summer site visit. you can go ahead and talk about the OST report as well while you're up there. Absolutely. Good morning. It's so much easier for me to stand before you than to have my neck turned. Um, happy first week of school. Everyone was excited yesterday. It was great to see all last week and
through the weekend all the community support going to different schools and sites with school supplies and backpacks and food and um information on resources. So, I'm I'm prayful that they had a great day yesterday. I had the pleasure of going to Global as a volunteer and just helping with kindergarten and first grade lunches. Super cute school. Um the kids were ready. I thought there were going to be tears. There was u maybe one. Um but out of all the kindergartens and first grade, everyone had a very successful day and they looked excited. So, kudos to Miss Pierce and
her team. Um we have made visits all summer. So, our team um the majority of us had gone out to at least 13 of the 15 uh sites that we have for OST. The other ones may have had programming, but they didn't have um ECT participants there. So, we will save them for the fall. But overall, I mean, we're looking for certain things as far as participant attendance and tracking. I think it's one thing to see it in Samus, but another thing to put your eyes on the
program and how they're operating to see how many participants they actually have. Um, we're looking at their performance monitoring. We actually look at lesson plans if they have that materials as well as approved purchases. Um, we're looking at those purchases, those high dollar purchases like $5,000 and up, making sure they have an inventory. We put our eyes on them when we're there at the site visits as well. Um, we're looking at the participants and staff. We're able to have conversations with the staff as well as the participants about how they feel about the
program, the different projects that they're involved in. Um, if there are parents there, we have an opportunity to speak to them as well. We're looking at their completion of program goals and submission of quarterly reports. So we verify that at the time of the visits as well as their maintenance of HR records and their adherence to finance policies and procedures. So I think overall we had a very successful summer. It was busy. Um programming the summer looks very different than programming um throughout the year. So you will see that higher
dollar expenditure because that's every single day. um most of the programs were were maxed, hadn't had waiting lists. And so we were hopeful that everyone had a place to go, but that's an ongoing um conversation about getting that information out early enough for parents so they can take full advantage of program at no cost. So any questions about our site visits? Okay, moving forward. you all have before you are pretty extensive
um out of school time year 2 report. So um we're very excited about this report. I know it's over 100 pages and you received it over the weekend and may or may not had a lot of time but certainly as you thumb through the contents you could see that there are some differences in the report um it looks different than the first year and admittedly I had been only a couple of months so I think when you know better you do better we've grown together um as an organization we've grown
together with our providers having um monthly meetings with them as well as quarterly parade of provider um opportunities to get to know and to collaborate as well as speak to our other partners throughout the community. So, I want to say that we've listened um of course to our board and the concerns that may have been brought forward um but certainly to the public as well and operating in transparency of some of their concerns and we wanted to make sure that we thoroughly covered all of those things. But, of course, there's always room for growth and improvement. But um I just
stand before you today being very proud of the product that um our team has produced for you all. So we can explore that today. Um looking through it, you could see that um you're going to have the indicator reports that we're going to have in there as far as looking at the accountability, some of that progress monitoring, and as for of course our um responsibility to the community to keep them informed. Um you're going to see the OST data. Um those outcomes as far as looking at positive habits in children. Um it's proven and the most recent survey that we had was from
the afterchool alliance, the May 2025 article that those who participate in um out of school time have some very positive outcomes such as academic achievement um positive social emotional development, prevention and safety. and it also serves as a vital resource for our families and enabling parents to to go to work and provide for their household. So you will see that data pretty um specifically throughout or out of school time um programs and you will see the outcomes that
they have provided as well in this report. You're going to see that the themes of our indicator are also present in our actual out of school time. So, you're going to see um the full 15 that are going to be represented in all of the themes. I think the only theme that doesn't stand out would be theme number three. And that's just because we're taking that information from their prop proposed goals and objectives. So, that's what's going to be reflected in the themes
that you see throughout. You're also going to see a map that shows the 32 site locations and it shows the multiple sites and where they're located countywide. You're going to see the reflection of our county commission districts. So, you will see that district one has one site about 9.8%. District two, we see five sites at 18.8%. District three, 18 sites with 51.4%. 4% district 4 eight
sites at 15.5 and we do not see sites in district 5. So what this information tells us is where we are and where we need to go in moving forward to make we make sure that we have appropriate um representation and programs and resources provided throughout the county. So, we'll be looking at that information, of course, as we develop our upcoming RFP for the next OST um programs. And
each of our programs, you're going to see content. So, this is only year 2 budget. So, this excludes year one and year three. You're going to see their total expenditures as well as their reimbursement and residual funds. the number of participants that are served. Um you're going to see the their proposed number versus the actual number as well as the um projected amount of participant as far as cost and then the actual cost per participant. You're going to see whether or not they met their
dosage as well as tracking the participants and they're living in high poverty census areas. You're going to see the days a program is offered monthly. Also, the number of participants attending monthly, the average days the participants attend, and it's broken down by site. So, we felt that even though they have multiple sites, if we're showing all of that data per site, you're going to see some trends like some
of the sites are higher populated than other as far as that participation. And those are conversations that I can see when I look at their quarterly reports when reporting some of the barriers as well as their strategies and moving forward and how can they build that maximum capacity throughout the sites that they're providing those services. Okay. um you're going to see a reflection of the goals that they submitted and they do that
separately and every program has established their own proposed goals and objectives and then those are evaluated um both quarterly and then they give us the end of the year summation as far as their metrics and their overall outcomes and report to us in that way. So you're going to see quantitative measures and qualitative measures. So some of the quantitative measures that they have selected um are academic goals um goals for attendance, behavior and socialization,
healthy habits like food and recreational access to programs as well as retention of students and staff. The qualitative measures that you will observe are going to be through surveys. They have um surveyed their participants as well as the families. overall confidence of how they feel while they're in the programs, their understanding of learning styles as far as their best way of learning in the um academic setting. Staff and parent observations have been reported. They can
also um verify if they've gained personal and social responsibility through their service and building growth mindset and grit, also developing soft skills and emotional understanding. So there is a lot to look at. Um certainly take your time in doing so. We can entertain questions now as well as later on if you have any additional questions or concerns. But at first glance, can I answer any questions or um clarify?
This is great work. Thank you so much. It's going to take us a while to go through this. It will. It definitely will. It's wonderful. Thank you. Thank you. Um and now we will go to our legal update unless there's any questions. Thank you, Madam Chair. Um only one item on your legal report, which is the city of Pensacola tax incremental funding um exemption request. As you'll recall, in uh June, mid June, the city issued a demand um on the trust to pay tax incremental revenue for years
21 through 24. Um in response, Miss Cannon has sent a letter to the city and council members. Um that was dated July 15th of 25 requesting an exemption. Um I have touched base with the city attorney as of the end of July. Um two updates there. one, he was still digesting the exemption request uh with Mayor Reeves and did confirm that of course the trust is under an indefinite extension of time um to pay the demanded funds as that initial letter did demand payment by the
end of July. Um of course the process will be very similar as to the county. Um there will be a public hearing set on the exemption request. That date is not yet set as Mr. Cobb is still digesting the request. um at which time if the exemption is granted uh we will enter an interlocal agreement with the city similar to the county. The interlocal there is no draft circulating at this point in time. Um instead of offering a proposed interlocal instead we decided it was best for Mr. Cobb to speak with Mr. Reeves and then set a meeting um to discuss what would be
included in the incre in in the request or in the proposed interlocal um especially in light of the dollar amount of funds currently being expended in the city CRA area. Um so at this time there's not a public hearing date set and I haven't heard back from Mr. Cobb but we'll touch base with him in the next couple of weeks to make sure it continues to move forward. Are there any questions on that from Miss Fry? All right, hearing none. Is there any other business? All right. Thank you so much
for all your hard work. We really appreciate it all. So, all right. A motion to adjourn. Second. Second. All in favor? I I