So >> this is a regular meeting of the Fair Haven Planning Board of Adjustment. Adequate notice of this meeting has been given pursuant to the provisions of the open public meetings act. At the time of the board reorganization in January of this year, the board adopted its regular meeting schedule for the year. Notice of
the schedule was sent to and published in the Asbury Park Press on January 30th, 2026 and in two times on February 26, 2026. That notice was also posted on the bulletin board in Burl Hall and has remained continuously posted there as required by the statute. A copy of the
notice is and has been available to the public and is on file in the office of the burough clerk. A copy of the notice has also been sent to members of the public as have requested such information in accordance with the statute. Adequate notice having been given, the board secretary is directed
to include this statement in the minutes of the meeting. Uh also required to read new procedure for publication of legal notices. On June 30th, 2025, Governor Phil Murphy signed PL 2025, chapter 72
into law, which amends the legal notice requirements under the Open Public Meetings Act. Beginning March 1st, 2026, public entities must publish their legal notices on their website rather than in newspapers. You will uh you'll be able to view Fair
Haven's legal notices using the the website l www.fairhavenenj.org home news legal-ices. >> So um we'll start with uh roll call. Sheila >> Mrs. Bush >> here Olsen >> here. >> Mrs. Hoey here.
>> Mr. Bow >> here. >> Mr. B >> here. >> Mr. Rivera. >> Mr. Anderson, >> Mr. Dorner >> here, >> Mr. Brenonetti >> here, >> Mr. Brazil >> here, >> Mr. Charavali
here. >> Start with the pledge allegiance to the flag of the United States of America and to the republic for which it stands. one nation under God, indivisible, with liberty and
justice for all. >> So, um first uh we we don't have any uh any new business. We are going to discuss a progress on uh on the master plan and Michael Sullivan's here to join us to to go over kind of a reset of this process and what we need to do going
forward to get this uh over the finish line. Um so but we'll start with just the the quick admin items and get that out of the way and and then get on with um the the meat of the meeting which is the master plan. Um so we're going to start with approval of the uh of the the
meeting minutes from May 19th >> to approve second. Yes, >> Mrs. >> Yes, >> Mr. >> Yes, >> Mr. B. >> Uh, yes. >> Yes,
>> Mr. Brandon. >> Yes, >> Mrs. Rosalo. >> Yes, >> Mr. Charbov. >> Yes. Um, and then so the next item is uh approval of the resolution uh 260677 River Road.
>> I have a question on that. I think we saw two versions come over via email. One was updated. What was the update to that? >> We're missing a seven in the caption. >> There we go. All right. I make a motion to approve from77. So change
>> M. Yes. Mr. Olston. >> Yes. Mrs. >> Yes. >> Mr. B. >> Yes. >> Mr. R. >> Yes. >> Mr. Darner. >> Yes. >> Mr. Brandon. >> Yes. >> Yes. >> Mr. Fra.
>> Yes. >> Okay. So, um the other the other thing just want to give a quick update on because there was some questions before the start of the meeting. So the ordinance that was going
to be heard or the the governing body before the council I guess Tracy did not just was withdrawn, right? So we we got comment or we were given um the opportunity to review the draft which would have effectively taken um hours of
operation out of site plan approvals heard before the board. We gave comment back to that. they withdrew with was I I don't know if if any of the council members want to give any kind of update there >> and there wasn't a consensus on >> okay
>> to what extent we want to remove >> okay >> you know there are different degrees of removal so for example could employees show up before the opening so we need to hash through that soon >> so so our comments did help >> yeah okay good
>> okay so we can just you know there's not much we don't really need to discuss anything. There's nothing up in front of the council uh at at this time and so we just table this for now and next time something comes up we can we can discuss
it again. So um okay so now we're going to talk about the update on the progress of the master plan. So earlier this week I spoke or last week I spoke with um with Chris York. We kind of reset um kind of timetable. We we spoke with
Michael a little bit. Michael um is is here today to talk about the project directory, talk about some of the things that are going to happen in sequence over the next several weeks and months. Um we also talked with Chris about the
the August deadline, which I've now come to learn is not a very hard deadline, but we shouldn't be sort of taking, you know, months and months after to get to get it done. we are in the process of taking up the the re uh the
re-examination and so um we do have a little bit more time than um I guess we previously thought. So that's obviously some good news. Um but the process obviously needs a little bit of a reset and we need to get started now that the
survey is uh is um completed and that we have the the results of the survey. So I will um I will turn it over to Michael. >> I'll do what I can. >> Okay. Thank you, Mike. >> Um yeah, so we we have had
conversations. Um we initially started uh I think we met in August. Um and then in September I came here and I explained the process. Um and uh part of that process is setting up committees. uh you
know we have a project advisory committee which is a subset of the planning board and then there are technical committees dealing with each of the plan elements and subject topics that we are um dealing with in the master plan as well as the re-examination report. um since the last
time I was here on the master plan um this you undertook the survey you did the community survey which is really a high level survey it's a visioning survey um and we've got the results now and um so that's a good point to um be
able to use this the highle survey and the sentiment to focus uh the questions that need to be answered at the open house. Um, so really we're in a position now where let me back up. Uh, last o
September October we provided a summary of of documents, your planning documents. Um, we provided um a summary of Florida ordinance adoption since the last re-exam because that's part of the re-examination report is looking at
policies and ordinances and changes that have occurred that influence your opinions about land use in general which translates into the master plan and then ultimately your zoning. Um so we provided that um so that you could start
to dig into we gave summaries of the plan documents but those plan documents are also in the share file that we just provided the link for in the process summary that we uh prepared um the
process um even though I explained it to you verbally last year we tried to articulate this in a in something that made it clear so you could refer to this you could see what the roles and responsibilities of all the municipal parties are um and then uh the sequence
of what's going to happen right this so the first part of the of the process is really identifying the planning board is the the ramp kuba of the planning board of the master plan uh who has the power to adopt it uh the master plan advisory committee and the technical
subcommittees um we've gotten I believe we've gotten most of the uh contacts and rosters for these, but we do not have all of them yet. So, we still need to continue to >> I mean, this is pretty complete. I think
the there is a phone number from Chris Cornell missing. Um, >> but I thought I don't want to I mean Andy's Andrew is not here. So, I thought somebody dropped I thought Chris might have dropped off as a member of Lamb,
but I don't want to I don't want to speak to that. I thought somebody had dropped off. >> Yeah. >> And that so and maybe that's why he's not on there. In terms of the advisory committee, the advisory committee that will be MPAC is myself, Dave Payolo, and
Peter Nesnney who is the vice chair of the zoning board and I can get you Peter's. Uh >> we just need to we just need to fill that. you know, we're we're we just want the contacts and making sure that when we're trying to schedule meetings and we
know who's got to be there. Um, and it's really for coordination. And then circulation, we don't see anybody in there for circulation. >> So circulation was I think Stacy, were you going to take that? I
thought somebody volunteered to take that. >> I Yes. Okay. And the project directory is important because you know once we have this filled out we know who to contact and you know who to contact and we know who's doing everything. It's just you know it'll be available to everybody.
The whole planning board can have it and the folks on the committees can have it. The governing body can use it too so they know who's who's on it. Um so that's >> so the first meeting of the master plan advisory committee I guess that's the first step. >> Yes.
>> Okay. And so well >> so that that first meeting is really to meet you know so we've got a portion of them by Zoom portion of them in person and we've tried to identify which ones were Zoom and which ones are in person because there's some that are more
administrative or you know less labor intensive but those that are more labor intensive and are roll up your sleeves kind of meetings we want to have in person. We think that's important. Um and the first one would be to coordinate to the project schedule. Talk about timing. We want to coordinate the
schedule so that u when we ultimately target uh a planning board meeting for the hearing and the adoption that we're syncing up with that because there's notice requirements that come back from that. >> Are there notice requirements for meetings in these committees? I wouldn't think so. >> Not unless you have a quorum.
>> Okay. >> Yeah. So it's dictated by the notice by the or quorum of what >> if you had you had a quorum of your board members have to notice if you have a committee less than a quorum even if there's
public members there that's fine you don't have to give notice because you're you're technically not taking action that's that's what you're doing and you're and anything that you do ultimately is going to re is going to be a recommendation and then when the board takes action that's that's Right.
And I think coordinating the project schedule is is important not just for the planning board meetings and I and I say it in here also because of what's going on here during the year. You know, we don't know all the events and all the different things that are going on. So, it's important for us to look at the
municipal calendar and determine um how things should shake out in particular the open. That's going to be one of the key things is the timing of the open house and making sure that there's enough notice time, prep time, and that it's not interfering or conflicting with some other event or uh events that may
be happening within the um within the bur. Um >> I'm sorry, just a quick question. Survey went out. Just I want to back up for a quick second. Went out, we collected the data. >> We have the data somewhere, right? I think it's been distilled and I think that >> we have a we have we were we were given
uh a summary of the data. >> So we we took the the information we um and summarized it. >> Got it. and got, you know, a very high level summary and then a a sort of more granular summary and sent that and I
think Chris York also did some kind of >> okay, >> you know, summarization of the information all of which you now have, right? >> We do have a share file. >> It there is a share file, right? It's it's on here the >> I'm not sure if we we did not I don't
believe we uploaded the survey uh summaries to that. >> I don't think we've seen that. Yeah. So I we were gonna I guess we are going to discuss the survey results at some point I think within are we're going to do that within committee.
Michael we're going to do that within Got it. >> We're not going to do it sort of here. Yeah. >> Just wanted to make sure I understood where we were. That's helpful. Thank you. >> Right. Also in the documents that we provided to you in addition to the summary of your planning documents uh
and your ordinances um we also provided um last August we spent August um developing spatial data just the baseline spatial data so we put our draft um these are just maps or PDF maps um land use and circulation and things
like that so that's in there so you can start to see where >> is he is the update is the the zoning map already updated the land use that already updated. >> No. >> No. Okay. >> No. And in fact, you know, we we
>> I mean, that wouldn't be done. I mean, I'm sorry. Go ahead. I I interrupt you. >> No. Whatever. We're using all publicly available data. This is just publicly available data. Whatever we had last August is what's in there. >> I
just I'm involved in some other re-examinations and I've seen some some things that have been done. not a criticism, just just a suggestion. I I thought it was helpful to some of the other boards that I've been a part of to see that the, you know, because we
obviously had the affordable housing zones, we had those overlays. We've had some changes. That's not something that's going to be done by committee. That's going to be something that you guys are going to roll up your sleeves and get into the middle of and say, "Okay, here's where your changes are. Here's how your maps
have been done or changed with regard to, you know, 10 years ago we didn't have the affordable housing zones. Now we need to address those overlays with regard to the how the zoning is and whether or not there's been changes in our land use maps. I'm just wondering
when those tasks are performed. >> The land the land use tech will be taking care of that. >> Okay. The other thing that I that I thought would be very helpful so that so that boards don't don't proceverate over it. You obviously have access to the
re-examination from last time. >> It's summarized in Yeah. >> And those goals and objectives. What I found to be very helpful for some of the boards was it was almost like a spreadsheet. You know last time the goal objective was
for instance DPW needs to be improved not relevant anymore completed or not relevant anymore or there were suggestions of things to take a look at continue to be relevant >> you know no longer a part of it. You know where you always had the standard
goal of we're going to we're going to make sure we're uh compliant with our affordable housing obligations. Well, you know, now with the third and fourth round being completed, you can almost say we are current that no still relevant but substantially completed in regard to those things and almost tick
off those tasks that are done that at least appear to be relevant subject to the board's direction to you or or or board's direction to itself. That will inform the re-examination. But also the other half of this sometimes
doesn't get completely addressed is we're doing not only the re-examination but the amendment to the master plan. Right. >> Those kinds of things would be something that we would highlight to do that into the one hearing. And I'm just wondering
because I I some of those tasks I mean the demographics, the census data, the changes in those things, I don't know that that's going to be necessarily a committee function or do you see that as a committee function? >> Everything's a committee function. >> Okay. They're going to pour through the
census data. >> Well, we're going to we're going to have discussions about it. We're going to go topic by topic. We're going to look at the existing information that's there. Um, and we're going to develop each component of this project. We're going
to develop the individual elements and the re-examination. So, that's really, you know, the, you know, the analysis is really part of this and it's really on everybody um to review those documents. you know, we've summarized them, but to review those documents and with that also bring to
you to the committees your sense of where things should go when you see these things with your current mindset about land use and all the issues revolving around the master plan. You know, what do you s you know what
Doug's getting at is, you know, a review of past policies and how should they change? That's really what a re-exam is, but it's also your master plan. >> So the the the share file just file this link. It's all there. All
those documents. There are no login that are required. It's all >> No. And it'll be it'll be it's it's up for a year, you know. Okay. >> Everybody on page four of a Patrick. Impressive all the that's where the the
data room is. >> Right. >> Yeah. >> Got it. >> Right. And and >> and we we're able to upload stuff to that. So if I want to upload I should send it to Tristan first because we should probably upload all the survey results. >> We can upload we can upload the survey >> and the summaries that he's done.
>> Yeah. Well, exactly. We'll we'll upload that. Um, and if it's a share file, it should it seems like you should be able to, but I don't know how we in there in a while. So, okay. >> Yeah, we'll we'll uh we'll share the um the survey. We should we should put that
in there. I had trouble finding it today. I had to go to my email and find it. Um, make a note about that. Yeah. So, and and and the data that we put up there is all draft data, right? So, it's it's it's what it is. Um it's not intended to
be final maps or anything like that. Uh but it's the it's it's going to be used as the basis for the decision making around the master plan. >> Thank you. >> And so we wanted to give you as much of this data as we had right now. Um the public survey is complete in terms of
analysis. So that's your you know your overall uh top level survey. Um there'll be a meeting to review that. Um, and in terms of communications, I know Fred, when we were talking, you said that the public was interested in understanding
the results of a survey. >> Yeah. I mean, so, so when we we spoke and I I initially asked you to come here because I wanted to, we wanted to review the results of the survey as a group >> and I think the guidance we got don't want to put words in anyone's mouth is
that we're not sort of at that point yet to do that in front of the public. Is that kind of a >> I think accurate summation or >> I think that's correct. I mean ultimately I think that it would be once you've gone through it and that's why there's a meeting in here to review that and have those discussions about
>> have in committee and then have an opportunity because I would like >> and I don't think you're far off based on the summaries from what you would say to the public about >> right I I just don't like so one of the things I think we've talked about as a board and I've spoken to Tracy about a
number of times is making sure that the process is transparent. So, there was a number of or I've heard I wasn't around when the last one was done, but I've heard complaints that it was done sort of, you know, behind the scenes and
there wasn't a lot of opportunity for people to kind of express. Now, whether that was just they didn't know when the open houses were or when the meetings were or weren't paying attention, I don't know. I wasn't here. Nobody knows, right? So, but I I do think that we get that kind of complaint a lot that
there's a lot of things that get done in the burrow that don't have or or don't get enough sort of public attention or transparency. So, my thought was just that there would be a meeting, a planning board meeting, an agenda item to review the survey. I mean, you can
see here nobody's here except, you know, we have one member of the public here. So, it's like nobody really comes, you know, maybe people would come if it's uh advertised in advance, you know, as as a meeting item that we're going to review this this survey cuz there was a pretty
robust >> um >> the responses >> response rate, right? So, I would think that if we had a you know a meeting that where we were going to review the results of the survey, people would show up to ask questions. So I think your suggestion, Michael, was that we, you
know, we'll table that for now. We'll have the first impact meeting where we can discuss the survey and sort of lay out maybe a more detailed project plan and then once we feel comfortable enough with the results of the survey, we can lay that out for people and and have
that be part of a meeting, a planning board meeting in the future. >> Yeah. I think I think from from my view of it, it's really just refining how you communicate it. That's really it. There's I don't think there's anything in there that's earth >> I mean there wasn't I mean it's from the public anyway so >> that's that's right but I think that you
know the communications and how that you know what channels are you going to distribute that how are you going to do it that's that's really you know for you to figure out right but um we can work with you to kind of sum help you even take the summary and make the summary a little bit more um the way we would put
it in the plan >> because that's going to be >> that will be in the plan whatever that summary is >> okay. Okay. So, that covers the the the summary of the the survey and so we will get it out. We will have a discussion in
a planning board meeting at some point in the next, you know, three planning board meetings to, you know, we'll go over that. Um, we'll have the EMPAC meeting. Look, I mean, there's no reason why we can't get that set up, the first EMPACT meeting, you know, within the next week or two. No question. Peter's
available, Dave, >> you know. Um, yeah. So, >> great. Um, you know, we should be able to get that lined up fairly quickly. >> Excellent. >> Um, so we'll I I'll work on that. >> Should committees then schedule. Um, >> then we'll lay out when the committees
would meet, I think. Right. Is that happen? >> That's right. >> Okay. >> That's right. And and one of the key things is the open house and really, you know, the first thing to think about is, you know, scheduling that. You know, when is the optimum time to do that? you
know thinking about participation venue is this room I don't know that this room is the right room do you need a different venue >> community center >> right so so I mean like there there's lots of variables there when's the venue
available what's the best time to do it when do you think you're going to get the most participation you know it's going to be on a week night um and um and we'll set that and then we'll talk about the format but it's really revolving around the and the survey
results are used for you to think about and for us to think about what are those topics and and questions that you want answered because we're not going to get we're not going out and saying what do you want? We never do that. >> We want to be focused because you've already started to distill the issues, right? So now we're going to have
another opportunity for people who maybe didn't fill out the survey um to and to be able to ask questions too. And so the way that the way an open house generally works with us is that we would um have some base information for folks so they can you know here's what we're doing
here's the understanding and then you know you know three or four topics that you want to uh find out about what does the public think about these things maybe in a more specific way than it was done in the survey. Um but it's I don't know what those things are yet. So that
that's really the purpose of that meeting. Um and once we understand time frame for that and the subject matter then we'll develop um the materials for that. >> Question I was say we did have really good shockingly we had a very good
turnout and Tracy probably remember Brian would remember we did the brushing week open house and we did the DPW all the facilities open houses the week of the fire which is shocking but we had a very good turnout. >> So it's just something to keep in mind. Yes,
>> I actually have that in my calendar just >> just just because I want to go. >> Would the topics that we show at the open house, would they line up with the TAC the subcommittees or would there be like one for each? Is that sort of the thinking?
>> That's that's the idea. If there are important questions that you want to have answered based on those, but generally that's how it would work. You know, we'd have >> covered each section. That's the idea, you know, and maybe there's two questions per or something like that that folks can, you know, use like a dot
board to figure it out or there's um we usually enlarge a map or something and they identify places. Um let's say you're thinking about intersections or something like that. You know, we can pull accident data and get, you know, that kind of stuff off the web. Um but
there's if people are reinforcing that by what what you're seeing there that's so just as an example. >> Thank you. And we need volunteers to help work that too. So that's part of it too. Availability of
committee members. >> Um any other questions? So our next steps are for the impact to meet. >> Empact will be uh >> shortly. >> Shortly. Yeah. >> Yeah. >> And then from there we can ask the
subcommittees to to to lead. So then you will set up meetings with each of the subcommittees. >> Yes. >> Okay. And so Michael will lead with each subcommittee. >> Yes. Yes. And and those are envisioned to be like a one we're here for like a you know half a day or three quarter of
a day or full day whatever it is and we do them back to back to back and these are in person um and we focus on each of these and we'll provide you know base materials for thinking um and uh make sure that we identify those issues
um and get recommendations because those the technical committees to the project committee ultimately I assume that's us on the weekend. >> No. >> You know, so so folks on sub committee would have to miss a day of work. Is
that the just to set expectations with that time? >> Yeah, I mean that's the way we we've um >> but not by Zoom by Zoom. >> We could we could >> I could do it by Zoom if if that's what
we want to do. I can do it that way. I always prefer these in person because it's just you might have a stack of documents or like paper stuff and and what I what I normally will do is if we have a screen, I'll have my computer. I'll actually put something up on the screen. I'll be marking it up digitally
in real time. So what you're saying to me, you're seeing it graphically and spatially at the same time. >> That's fine. >> And I can do that on Zoom too. I just think from an expectation across the committee if we pick a day, >> you know, that's going to impact people's >> we should tell everybody that it's in
person and it will be a weekday and but but not it's not a full day for everyone. >> No, no, no. These are like an hour and a half maybe >> so we can figure out the schedules and >> right and that's that's the way we >> it's a work from home day
like an hour hopefully. Right. So >> right but ideally we'd want to be here if we can do that. I mean, >> it's always better. >> Yeah. >> And if I can speak to that, I'll also only if you for those of you who did who did go through co in our meetings, it's
okay if you're just voting on something, but when you're going through documents, having to then switch and you know, you know, it's well, the thing that you were looking at before, it's it's hard to do that against >> the jokes don't the jokes don't always
translate as well. And then once those meetings are are completed the then we will go back to the pack and we will talk about what came out of that and start to and that's when we really start to get um our feet under us in terms of starting to be able
to look towards how to draft these documents. >> Any further questions, concerns? Michael, when would you expect that we would be done? But if August is the soft deadline, are we thinking September? October. August like late August or
something like am I going the wrong direction? >> Our our proposal said this will take 8 to 10 months. Okay. >> Or 10 to 12 months. So, >> okay. >> You know, and part of this is the because the the timing has slid, you know, you know, we've got other project
demands on us in our on our office and the reality is to to produce this document. The first draft is really the biggest enchilada, right? We go soup to nuts on that and then it's really refinement of that in the second. The initial draft is is the big one. Then
the final draft is really where we sus out all the little things we got to change. Um and then it's anticipated that once that goes to the planning board, it's adopted and there are very few changes after that. We clean it up and then it's signed and sealed. And
it's important at the hearing on the adoption that any changes are articulated very clearly, page number, line number, map number, whatever it is, so that you can put on the record so you don't have to come back and do another hearing on the revised final plan. Got
it. >> Right. So that it's just process-wise it's it's a way to do it. Um and uh so so we've talked about this internally and with Tristan and you know his workloads and things and you know you know I want to push as hard as I can on
this. I really don't want to have it dangling. Um but we're thinking it's probably early 2027 before this is finished. Right. I also put in the notices in the summary too, Doug, so that just people
understood the timing and procedures. Not that you wouldn't not that you wouldn't advise him. >> Anything else on on this? We'll move for public comment. Any any members of the public, Tracy? Anything you anything to have this? >> No, I'm really glad you're here tonight.
Thanks for taking appreciate It's good to reconnect. >> Good to reconnected, reset this thing. And so we feel I think the dominoes start to fall now. Thank you. >> Okay, great. Thanks.
>> All right. afternoon. That'll be one move to second. Best be