06:57PM. this 4/13/2026, public session of the Conference of Planning and Development Committee of the Fairfax County School board will now come to order. Mr. Dunne, a senator requests to attend tonight's meeting virtually remotely. Excuse me,
personal reasons as he has a professional obligation. Conflict located in Mount Vernon, Virginia. I performed in a shoreview, Mr. Dunn's request and having found to be in compliance. The school board's ripped a spatial resolution approve the
request. Mr. Duncan, you check your audio visual.
I know as committee members who are physically present to vote on the following, all those in favor of confirming the chairs approval. Mister Dunn's request. Opposed extensions
and that's unanimous. In order to comply with Section 2.2 dash. 37 12 do the code of Virginia is necessary for the committee to certify that since the Fairfax County school Board Comprehensive Planning and Development
Committee convened a closed session on April 13 2026. to the best of each member's knowledge. Only public business matters lawfully exempted from open meeting requirements and only such public business matters as were identified in the motion
convening the closed meeting were heard discussed or considered by the committee during the closed meeting to have a motion. This mayor. And is there a second? And all in
favor? Opposed any abstentions. And that's unanimous. Okay. Agenda item. 3.0, 0, 2 confirmation of actually taking a closed meeting. No actions were taken
in the closed meeting. Again, not every 0, 0, 3, overview cip and ongoing facility matters. Mister Gordon calling
for a presentation. Kevin, you got slides.
I still for. >> All right. So as we're waiting for this, what you'll see that is that he has a our
last year's version of capital group, prudent plan Cip. So we've got to the process and we briefed the board the board to prove that I briefed the county Planning Commission approved some other folks as well. And so it's currently in
this form for me, but it will soon have print will be in that form. So pass it around to show that to is a way for the slides of companies. Give you some fun facts about the about the facilities. So we've
got 231 least unknown facilities. It's a breakdown of high school elementary schools middle schools and and support facilities. You know much like you seek a house
right here today. Also, you know, in our facilities, we hosts roughly about 500,000 community activities or year. It was pretty significant number right? And then if
you're looking at our facility footprint roughly 6, C roughly 62% of our facilities were built 96 All right. So we have large footprint roughly of
that 231 least facilities as roughly 29 million square feet of real property. So it's a significant footprint. For the county to support as well. So
slides are up. It's all going go ahead walk through a condensed, a slide presentation that I gave to the planning commission as well. So although the first light here, so the purpose of
the capital improvement plan. This is a basically a fiscal management tool that we used to coordinate the location. Timing. And funding for projects over a five-year
period. You know, it's miss a limit 5 your peers first planning, but it's done in 5 year increments. So that one is going around was for 2026
to 2030 currently working 2027 to 31. again, please, facilities works reaches beyond just the 5, your cash
flow. It also has a look projects ranging from. Looking at reactive imprint of preventive maintenance on our own. inside the House, a facility maintenance piece of
the house as well. And gets into doing new construction projects doing renovations. You know. Improvement projects such as roof replacements. He's back replacements as
well. So next slide. So it was a standard equity statement that we're required to put in from the county as we briefed this to the Planning Commission. So I will read that to Slide should be available to go. The next
slide. The slide briefly covers the process for the cip. So this timeline shows an EU fcps cip process and cycle Cip approaches includes the
development a five-year membership projections that was a cover on a couple slides down the road here and ongoing facility capacity evaluations. An annual update to the schedule of capital projects
and their funding and facility management program. Fcps and we reviews program needs and future program, location, reviews and updates. School boundaries and continues the
monitors facility membership. And impacts of new residential developments throughout the year. So go the next slide.
And if you've been aware, we've we've have seen decrease in students this year, proximity see roughly 3,300 students as on these lies developed. The Cip also
includes a 5 year student protection membership. We've had a decrease in roughly 1300 students from last year. Unexpected overall decrease. How to out here, which is 2031
to 5700 students. that does affect how you know, looking at our capital improvement program. However. Just because we're losing a student doesn't
mean we don't have we have we do have less need is one thing you'll see across the inventory we have roughly. About 569 temporary classrooms are called trailers. We're at
quite a few of our schools. That's not a preferred option, right? And then we also have roughly 262, I think modular units modular considered semi-permanent. So they
there's a foundation poured put a structure on there that interior bathrooms. So again, they're just as we say, the permanent structure. But again, a facility perspective, those are preferred methods.
And that tells me that we have, you know, even though as you go through the program or through the cip may see certain high school with modular might be 89% capacity. But, you know, facilities
perspective, that tells me we still have it. We still have a deficit of facility requirements for building modular into have temporary classrooms out there as well says come some nuances that
you'll see the process. Go to the next slide. And one of the things that we do within the facilities offices we set production capacity says based
on kind of 3 inputs, one, we look at birth to kindergarten ratio and the birth kindergarten ratio is comparing the number of births that point in time and you can guard student membership 5 or
6 years later. So my staff tracks Bertha membership within the county and looks at that all the way across high school life. projections of where we will be at any given point in that life cycle.
Also, the migration number of students inside CPS and outside of stuff. Yes. And then number says that we transfer into the the county transfer within the county from one school. Another based on, you know, given programs
that one school may offer verse another school. It's all that goes until formula. And then said what we think the capacity will be at any given school and that helps drive
the principals, how to determine what teacher with low they need or population immunity given school throughout the year a guess. And we don't raise between know 97% accuracy in that
process. We do that. What are the next line? just going to slide just quickly what that overall capital budget, budget that we have. So if you look,
>> the circle to the left is we have a bunch of. >> 1.1 billion dollars looking at the for that the 5 year time frame and of 1.1 billion
dollars, 505. That's currently funded by a bond and roughly 600 million would need to be funded by a future bond. So we go through a bond cycle every couple years. You know, we
providing at 230 million years on cycle for 60 million every year. Just got voted this last cycle. >> Last November that we 75% plus pass rate, which pretty good to have that support from
the community as we're going forward. And then what that means is that we list, you know, projects the cip Willis when projects would be potentially, you know, achieve
it. It's based on a cycle from the facility condition assessment. So back in 2008, we do the facility condition assessment that were not evaluated facilities and rack and stack those facilities.
And we're currently working off that list and off that list. We still have roughly 9 projects that we have not executed. And I think most of not all that bin listen on. Some bonds as also they've been identified on the bond
will as >> we get that project is money is available. We're currently doing a facility condition assessment now let the contract I think technically the board approved
it in the December time frame. We executed January February time frame are currently going now as of spring break this year in starting to do evaluation is the multi multi-phase event. looking at
condition of facilities as it's mostly a visual inspection that's in line with industry standards. So looking work orders, age equipment and
visual inspection to produce a rating for each facility, abide by facility type by component. We're looking at every every component, whether it's, you know, when the wind
the roof. Looking at outside athletics fields and there's educational suitability analysis as well. That will go through that. Look programs when we talk pass the for facilities is also capacity
for the number students you could put in there. There's also a program capacity. So, you know, it's a standard math classroom. I have 25 students but a special classroom. I have 10 students. So Morse
types of special programs you have are different programs can reduce the capacity of numbers to as you put it within the facility. Some do this some things that we deal with and we do this and houses. So the right side of
that circle talked about what are we looking the 10 year cycle? So about 1.6 billion in the 10 year cycle. You know that 1.6 billion, 514 of is
already been identified previous Ponds was leaves about 1.1 billion that would come on future bonds. So go to the next slide. And purpose
this lies is give you a summary of kind of what we're doing for construction. We do. Can you construction? We do renovations. So most of our facilities are in a in a renovated type state work. A lot of it is a phased
construction. So we're coming in. School still occurs in that facility. Fulcher site school so ongoing multi-year renovation projects phase. do bring in some trailers,
temporary facilities where students can use a swing space. But then you're knocking out the construction in a phased approach where you're taking out this piece of the facility and then complete that work occupy that
piece of the facility and move on to another The bulk of our work are unfazed. Work, you know, example of a new facility would be looking receive bids back for Dunne
Loring the morning would be a situation approved the going forward with would be would be would build a new school on the athletic field at the location. Then when it's done tear down the whole building to bring back an athletic
field. So that's kind of to do to phase. We do the 2 types of construction either build new. down. face construction. The
another example would be we just acquired Skyview High School. It was the former king do it So we know to call the Western High School for a while now. been Skyview so.
All the facility, it should 2 shell buildings with that with the existing bill is a look at some point. What do some renovation work to the show? Show buildings and model work inside to bring that school up
to standard were to for your high school from from our CBS standards. So this is gives you a list of where we are programs and you'd see those
actually in the cip in current cip that we have is listed on the website as well CPS website. So next slide excuse me yesterday. Gordon is chair. Make make a comment.
>> Yes, no matter where mentioned the new construction. And I just wondered if you could please share the policy update that we did in the fall, which allowed us to have the different types of contracting because we didn't know was an
option. And we're trying to be more nimble. >> So this man thanks a policy to 40 allows us so standard construction process would be designed built design build
it. You build it. >> Under Virginia I don't remember the procurement Act number per se, but >> we do have the ability of a project is complex. And there's some other criteria
that we could use. Design build or you see them at risk. Construction management at risk and the different nuances of all those are designed build. And seeing that risk
allows you to reread a faster product and in the process is done correctly. You have less change orders into very ill. They're going get a project
which good for us that having, you know, standard design bid build, you know, architect engineers don't ever cats don't catch everything. So the engineers, you know, the production team that it. We'll have some sort of change
orders down the road. So with the CM at risk, you bring a construction manager on early on in the process net. But construction manager works with us. The owner to develop a set of drawings based on our
criteria know, give us a guaranteed maximum price that will hold to as long as we the owner doesn't bring additional requirements that the calls for change or mayor said, we
do have that ability to do that going forward. the project is complex of routine, none of the mill we would
necessary use cement risk or or design build. So.
♪ It's time.
>> The ♪
♪
>> Mr. Gore is going to take that as a go back and get back to you on that.
>> Next slide. So. For every one is new here. So office of facilities as the Utes 2 sides of the House. One of those capital planning construction projects. Other side does facility maintenance
management. Now this is looking kind of deferred maintenance requirements across. You know, those 4
major categories, HVAC air conditioning, systems, athletic about capitals, athletic fields, asphalt capital, major maintenance. So right now we know we have a deferred maintenance requirement of 394 million
dollars. I believe that's going to go up my past experience in other locations that department State. I had about half of the square footage here in my the was fairly cool that so I think as we go through the current FDA
process, that number's going increasing typically real time. And so the purpose of this charges to costs escalate or what happened, what we think the total is going to be in 2031 so again, I think
we'll know more in the December January time frame coming up of what that actual is and if you go to the next slide, next slide still maintaining. Here is what
we'll see. You know, using a 8.8 foot, 8.5% increase over 10 years that 394 million goes up to roughly 10899. Current funding dollars. So as you see
across most of most of the federal inventory state of Tory deferred maintenance does increase doesn't mean everything is an emergent need
to be fixed. Says. That's how >> we see facilities And in the out years. >> So so that's basically the kind of overview of the of the
There's any other it will open the floor to any questions anyone they It's probably drinking from a fire hose is a very >> at the size version of 300
page document so questions that. >> just just waive it all. I'll see you please.
>> Are there any decisions that need to be made at this time? >> Not on this item. This is really a primer for for your all's benefit. And there's going to be a test on the
entire document at the next meeting. So thank know, where some of the items in the major maintenance bucket.
>> So major maintenance items are. Replacements. And they can do is going to be a multimillion-dollar assignments. Athletic fields
as well. Replacements. HVAC upgrades into schools can a major maintenance. You know, there's there's ways you can instead of fully replacing
stuff. He feeling it took about 380 current HVAC systems because really most classrooms in school hasn't thrown expected above above that of that room Sunday field. I
think we broke down and clean roughly 380 those and doing so your extended extend the life expectancy of that system. Every system a field was about
23 years old. This 4th item on the bottom. >> Unless it's misunderstanding it because athletic is a separate bucket
to go back a second, next like a slice 9 slide, 9. Some may be misunderstood site. Again, major maintenance is 4th category? That's right. If you could break that down a little
bit, is it what you just described in terms of? There's a mixture and that I mean, a roof replacement. So. Primary driver, it's one of them for sure. I mean, course I gave
you have fact I gave you components of those well. So Mr. De Lorenzo this man. Might
If you don't use the mike, just a public meeting. I okay. >> Question. How do you evaluate him? There were ties your cip projects. It's good question.
>> That happened. So that model happens currently 2008 right? So we're working through that right now. So generally in a facility condition assessment process.
That's good to hire a 3rd party the under. But we have com. Is the vendor going through this process? And so. You want go through. And, you know, there's generally a
mathematics piece of it. You know, that will say, you know, this facility has some sort of. That or day. Did you know? Roofing? System or plumbing
system? We're building envelope. bill signed a mathematical rating to that. It's all those little systems that look at. We'll get some sort of mathematical rain that will add up, you know, add up to some number that will give
off a succession index for that for that one individual facility and then you have the same team evaluating. So, you know, looking at systems here, but putting the same mindset and looking at systems over
there said that a give an affair and kind of bounce look at across the way. So none of it. Then you'll have a they want to enlist prioritized list of that. So that not be the at many component of it.
And then they'll be another piece of it will look at what you come back with recommendations to doctor Reading Dre, a comeback. Looks like to the school board how we add an additional screening criteria to that process. You
know, ideally, you wouldn't want want that. You know, you want the worst taking care of first, right? But also want to make sure that there's equities spread across, you
know, the division. So there's a process take a mathematical rate and then also play criteria to make sure there's kind of equal bounce across the organization.
>> That answer my question. love to see the kind of standardized process what the criteria are with the metrics just if you're going share I think developing that as we go
forward. >> So for me, just thinking about this from like committee perspective and just wondering, I mean, it's towards the end of this year.
But we don't have a planned for obtaining more revenue like we are beholden to what the funders provide. And so that's the whole bucket when it comes to the cip like 2008,
this Q was put in place for whatever factors were at that time. And since then, especially last year, the year before this data like this categorization of data had
never been seen before. It was like January. 25. And so knowing how much we actually need that were on a 45 year. Innovation cycle that this is
the projection. So we have this for the first time. And I think like the question you ask, Mr, De Lorenzo will. How does the que get set? Look, we're at that. This board has come to a place. Really. We
need the facility condition assessment and then, but then like things came up like Skyview. So we're going to purchase this building because the trajectory was week hi
membership. In those same schools, even if the population is increasing was still like at 100% capacity. What I don't see the board having done yet is like really
talking about. So what do we do now like we're in these positions that were in were not the funders. So how do we actually tackle this? Because it's not something you could just cut away at. And now
we're actually dipping into operational funds to teach kids to address crises. And so like I've been kind of looking at it as a communications campaign, but the more we get
the data and that's why the board asked for the facility condition assessment. And I forget that includes athletics because I know there was like an initial athletics one as well. We just Mister Daniel just brought forth stadium,
naming rights to generate revenue like we're doing all these things. But I do wonder if maybe the committee can help us figure out like. What more information do we further
need to make the case or are there other ways to do things? Because it's we're actively pursuing a strategy to help this. I think we're being super nimble do everything we
can to be frugal. But we need a lot of money like billions of dollars. So. put you down
have MS Yap going. You'll you'll go next. >> Thank you. I think also questions so if we are
currently doing FCA's on schools now. >> That's going feed more information and to this report that was done in 2008, so things that we had projected
for this year or next find things that need to be added to the list, which would increase the funding requirement and increase
perhaps the the backlog inventory as we go forward. So I think this just adds to your question of how do we get the
funding? Because this is 2008. So assuming FCA's are done maybe within the next year or 2, we're going to see an increase most likely in what
requirements will be. Absolutely. >> Just want to go back. And I think I'm in this for misunderstood, Mr. Dunn's question and confused myself
in the process. He asked a question about Virginia. Ron First Virginia Hills. I think he so Virginia run is elementary school, Virginia Hills as a support that just want to clarify that.
>> And
>> Blames him. It's your Mr.
Dunne.
♪ ♪ >> Sir, I think, you know, all options are on the table. I think could go back and evaluate that from a staff perspective. 1, 1, area of
concern is we have spoken with other firms. I will firms a public setting. One of the things that were hindered as within division as we can't take any loans or self and we
have to require to, you know, get money from the Board of Supervisors. And so that leaves you with one thing that leaves you with getting their gonna spend your own capital to do that. A lot of these s goes look at, hey, if you
bring your mind to the table, we can work with you and you can have some sort of savings that will pay for themselves in the out years. So that leaves us with spending cap on that. And I don't know that we have capital ready to do that.
those are some of the concerns of but we're not. I think Dr Reid is willing to listen and 2. And we have a potential, I think a work session study
that's been requested. So
something that we're looking
at for sure.
The state you just think. >> I kept just question. So. And kind of playing off of the
comments you have made. Slide number 10 showing that backlog. That is based on the current baseline of maintenance. Requirements that we know of something to her
point. And I asked this question during I think the cip work session. We would we would anticipate that number following the FCA. We didn't dissipate these red bars to
go. >> 100% in my experience. The answer is >> And then could you kind of overview? >> The different funding
sources for Cip both for the construction site and the maintenance side, obviously of the body. But we also spend a little bit we also spend some of operating.
>> Sure. So again, there's 2 sides of the house, right? So there's the capital planning programming side that looks at capital bonding funding. You know, the tune of 30 million
year and 16 every 2 years in a van cycle. We also received funding from the county and the operational funding to support its roughly somewhere
between 35 42 million dollars, it will receive from the county for operational funding. We also get funding. It's called the sinking fund. The county takes moneys and
your money and set aside. And then use that at the end of the year provide money to support for our case, we support for Fields without replacement. So there's 2 or 3
elements are not going to do too much detail, but it counts. So between 42 million dollars a receive, that's not counting salaries as well. That.
>> I think the point is trying to get at is we are spending and this is kind of here in Greece. The point we are spending dollars. It could Spent in a classroom on a kid
or teacher on May. Issues. >> Yes, process. And is this just to in the systems or age? >> That problem unless there's a sustainable source
identified is only going to continue grow. >> This could know, we have our agenda order, but this could be a segue to policy. 84, 10 discussion about
leasing and just mention it. like us chair. But like 84 10 is about leasing. But it's aligned to our community use
program and our communities policy is something that I think needs a lot of attention because right now the expectations that our school facilities are going to be available for public use through the county of the
programs from dawn until well past dark. And we don't have use in place. We're not being adequately compensated for maintenance and personnel. And
so again, like I tried to raise that, I have a copy of the draft that Paul, the community's policy that I updated in December has an
idea. But so there that's a huge component here that we're not that we are saddled with. That. Other school divisions are not around here. It is like the most robust
communities program in the area. So that's another thing. >> It's going clarify, I mentioned the sinking fund. So the sinking fund is not used support turf fields. We get a
line on him for that. Threw them a new process seeking fund was reduced from took about 6.4 million dollar reduction is roughly about 13 Million. Now we're down to
about 3 million of that. The sinking fund, about 60% of them support HVAC projects, another 20% for elevator modernization and repairs. And then asked fall, athletic. Everything goes about 10 to
20% that we use the sinking fund tours. Now, just to give you some other kind of data points we go through for took 2025 we we knocked out 95
infrastructure projects give you some categories of those 50. Those are ADA projects 6 for roofing, 3 or asphalt. And this is listed in the cip. The previous piece
>> You know, I look too far for them. 26 HVAC project, yellow layer grazing to athletic projects so that there is that's the tremendous amount of work that goes on within the county. That's the
point is whether it's the capital program or through operational part. >> Or are there any planning
initiatives in place are actually addressing this budget shortfall? >> I know recently.
>> I think before my time. >> We county did agree to increase that bonding amount up to 2.30. It number lower than that. >> I mean, I think we would, you know, I'm not sure what
games activities are actually occurring, but we know from the senior leadership position, you know, we're always looking to try to increase amount. But there's that visibility of the county
to take capital bonding on to increase that right. So we don't have the blades attacks and our level as well. The county is something the county has to do so planning initiative. For me, the
biggest thing I ever planning is doing the FC the facility condition assessment. the straight facts that the facts don't lie. so tell us where we are for deferred requirements
across the division footprint. >> It is the plan essentially to just sell more bonds as as mean, is that? >> That's for the county. So the county raises bonds. We
don't we have no part of that. We have no authority to raise bonds. That's how our capital money comes from. His come from behind to sell bonds and
the radar Azinger bonds. >> cousin of Mister little early. did want to get to the next presentation factory construction, which is a new topic. So let's go and move
onto agenda. Item. 3.0 4 presentation on factory
construction. 7 minutes. So
just do you start? The
Kentucky perhaps less waste? >> Hey, good evening. They're going into facilities were
asked, put together a briefing on what we're calling factory. It's basically looking at how do you have some sort you know, up rebuilt system. It
can combined with traditional construction as well maybe potentially give you a faster delivered. Maybe slightly cheaper type of product school system. So. Tonight providing over real fact factory
construction, which has previously referred to as permanent modular construction or PMC. So if you Google, this is going to come up under as the emcee. I'll briefly explain what it is, how it
works. And its pros and cons of potential delivery method. So next slide, this is the agenda that will cover. We'll touch on how the design construction process works and
highlight common applications in school settings and review both benefits and challenges. also wrap up with a local examples in Prince George's County. And I hope to God of
discussions go the next slide. Please. So it's important to distinguish fact reconstruction from things like semi permanent measures or classroom trailers are precast concrete structures.
They are not that. prepare concrete structure such as our stadium restrooms. We discussing here permanent more complex facilities. It was intended to serve and lifespan
of function traditionally built. Schools. next slide. So we talk about factory construction. So full of think about a product and more about
less about a product and we're about delivery method and the construction of a building. So instead of building, every were subsequently on site, significant portion of the work has shifted into a
controlled factor environment while site work like foundations, utilities are happening on site. The building models are being fabricated a parallel parallel
in the factory. overlapped is when the key distinctions from From traditional construction. Each model essentially fully constructed section of the building and one sliver. The models are set assembled,
unfinished in a single cohesive building. The common perception is that factory construction buildings are temporary or lower quality. These buildings must be met to the same building codes. Inspections inform U.S.
standards traditional country recently constructed school and K through 12. This approach is well suited for repetitive program, driven spaces like classrooms administrative areas and
support spaces where layouts were consistent and can benefit from standardization. next slide. Please. One of the reasons for considering
factory construction for K 12 is a reality. Many districts are facing is we space needs right? So just a construction timelines don't always allow
with. Don't always align with how quickly districts need to respond, whether its for new classroom program, expanses of overcrowding relief. Another key advantages that rely as a
repeatability of the building solutions school programs specially classrooms, administrative spaces and the fallout. Consistently Oz factory construction allows
for districts to standardize those designs and refined them over time and replicate works. What work. What works? Well, there is an increasing
emphasis on certainly and cost control, especially when factory construction is paired with construction management design. Build delivery methods. When combined with early contractor involvement,
allows teams to lock in pricing earlier. And better manage risk throughout the project as a design concept, factory construction can currently incorporate value
engineering into the project. next slide. The manufacturer and Joan Kroc contractor must be brought on board or leader in the design process. They
work alongside the owner of the architect. And engineers to make sure the building is designed specifically for this approach. This collaborate. This collaboration is key for successful factory
construction projects. From there. A large portion of the building constructed off site and factory. This includes structure, mechanical electrical plumbing systems and then interior and exterior fences. Because of this work
happens in a controlled environment. This is one of the reasons why we see it. You can speed up with the delivery method. So some of the points
here. You're going I think you see typically about 35 to 70. 35 to 65%. Split of what's built off-site on site. So 65%
commute built off-site. 35%. You're like a gymnasiums and cafeterias. Main core. Mechanical rooms, vertical can vans like elevators and
stairwells are all going to be traditional bill. And then the components of this, you know, kind of snap together, composed of. So I think so.
You have a question for you. Leave. next line. 3 fourths
lie. So as we look at overall businesses benefits effective constructions, are some here is where they stand now. of the biggest faster delivery. Since I work in building.
Fabrication happened the same time as we're constructing him, elements of the buildings within within the factory. We will be able to shorten overall schedule. For modular portions of the building.
Insulation can be up to 50% faster. And its traditional construction. So elementary school project it typically 2 years it could potentially be completed in a closer to
approximately 16, 18 months. Another major benefit is improved. Quality control, a large portion of the building is constructed, in effect, controlled environment, which means we're not dealing with weather delays. Are you
consistent working conditions? To go to the next slide? While factory construction can offer significant speed to market a speed. The market advantages
isn't a one size fits all solution for K 12 projects. To use it effectively. We must navigate specific logical boundaries. So this other thing throw in there as well.
So we standard design guys. We use called specs. So that tells us how to build the facility. So you classroom, a science lab may have certain number requirements equals to a square footage. Right
requirement and so on. And so on. A cross, what I would use is I guys are at Spec's. so standard modular units are
most effective. A one to 2 stories. Factory construction can scale up to 5 stories. For tight sights. Keep in mind that structural river are in reinforcements required for
the high, often begin to erode half. The initial cost savings to the higher you go with it, going to see less cost savings. This is consideration when examining the school site
space available. Flexibility is a trade-off or speed program. Challenges are difficult to implement. Once the design is set any any alterations need to align strictly with the Miser Bay.
So again, once you've gone through for the design, you have prove design and they're in manufacturer process. becomes difficult, expensive to make changes at that point because now you're changing
something at the factory made and not doing it on site. So PNC Project success offensively on the team. There is currently a limited pool of local professionals and manufacturers who are truly
understand the nuances of the modular construction process. This is not I figured out as process fact a construction requires. Intense upfront, a
coordination, all design decisions must be finalized early in. The documentation must incredibly detailed to ensure. The unit's fit perfectly. Once their move on
site we consider this physical journey of the building arriving. We must consider the physical journey of the of the building arriving on site needs is not miss a bill here could be dull. way right as we
transfer transferred to the site install. Finally we consider long-term life cycle. Because of the way the modular units are structurally integrated, complete building
renovations in the future can be more challenging. And what additional steel wood-frame structure. So I think it talks about how you can tune in shun on to maybe a little more
challenging verse. Design. That was before we on site. The next slide as go through an example. So a slight he
sees a charity Lane Elementary School in Prince George's County, Maryland. This project is one of the few K 12 factory construction projects in our area and open in 2022, this is 95,000 square foot facility
serving 846 students and features a two-storey design. Their team used a hybrid approach to ensure the school had architectural presence and official build while hitting
aggressive timeline required by the owner. The classrooms administrator spaces make up approximately 65,000 square feet of the building. And completed using factory construction, gymnasium,
cafeteria and kitchen were built recently in sight. By utilizing a factory This project was able to significantly compress the construction schedule and for
the for this particular project, the owner and was able to normal construction time. FOX 30 to 50% according to the brought action summer
in June 2019, the estimated project budget for the elementary schools. Approximately 25 million dollars, according to Fy. 26 31 proposed capital budget for a program program document
estimated cost for one of our schools. A 64 Million. So the potential see savings there is this significant. Turkey lane with the first postal in
Maryland using this information. So I think last line is this a conclusion slide? I know this go through
factor construction is promoting as is a promising path for K through 12 projects. But it's not universal solution. Its greatest strength, his ability, the the compressed project, timelines and
minimize on site disruption. So one of the things that would say is, you know, we for sure that we deliver faster. But design process is not pass. A design process is
generally this on par with our whether it's designed to build with a builder, see him at risk. So basically the of the briefing on standby for
questions and M Arden. I saw your hand. >> Yes, thank you. And I finally got my video working. Thank you for that. You can hear me.
>> Evans adjusting the volume. >> Can you hear me now? Can you hear me now? Yes, we can
much better. I thank you for this presentation. I really appreciate the dive into factory construction to to educate.
>> The school board and our civilian members. I wanted to mention that one of the things that was mentioned, the presentation was the
difficulty moving some of the models certain areas. But I want mention that one of the schools that you had and the photo is the basis school in
New York City and a New York City is obviously much more dense, densely populated, much narrower streets than Fairfax County. So I believe that's a
that's a reflection that. The modules can be delivered even tight, dense urban areas. It can certainly be delivered in and suburban areas which
characterize most of most of the county. I also want to mention that the bank you mentioned the loss cost efficiency one elving the on 2 floors. I just like to if you
could share any information you have on that because the bases school that's pictured in the presentation, it's 4 stories high. And I have not
seen anything indicating that it becomes less cost-effective. The higher up you go, although no, fcps doesn't seem to construction
vertically only seems to construct for Tully. Also want to mention Fairfax County may not have significant experience from a permitting
perspective, the International Code Council created to model standards for factory construction. One focused on planning design and fabrication and the other focus on in this direction and
regulatory compliance and Virginia with the first pick to actually adopt both sets of standards which effective in 2024. So well, Fairfax County may not have as much
experience from a permitting perspective. Those standards should expedite and informed the permitting process compared to states that have not have adopted those
standards. I also want to mention that one of the benefits of of factory construction is that it avoids the use of phased construction or phased renovation, which
characterize almost all of our innovation projects so you know, avoid time the trades come out multiple times and can actually have something delivered adjacent to existing
school for deaf. You could drop at a brand new school next. An existing one at the end. Just the the older one
potentially cost savings through that they can also enable mass production. One of the things I don't understand this, why Fcps and ops, you know, create the unique design for every school then falling.
For example, the example of Prince William County kind of creating a standard design friends for its high schools. I believe that elementary schools, Mr. Going. Can you
talk about just adopting a kind of a standard design for fcps schools and and whether that's something that you are explored at all. >> so I think us a couple
questions in there. I I don't know off top my head. Why some things are current more. We're off the top my head. I would think some of the reasons why going up multiple stories more can more expensive. I believe
above 3 stories you get in the progressive collapse concerns might require additional still design support fist buildings above 3 stories. I think you
also have to have a larger crane, a more in-depth crane, Lyft plans to support that this off the top my head, Scott. you would add to that. >> No, I think you're on the right path there with, you know, when we had
conversations with the architect for the PG County School. We've got a lot of information from them and that was one of the things that they added. Stated. That is
the higher you go. Your costs, your cost savings, kind of diminish a little bit as you go up. I have feel, know, a lot of that crane, logistics
has a lot to do with it as well as steel. But that's not. Terribly and different. Very different from traditional, you know. Where the higher you
go. Also requires larger, larger equipment as well. But I think you do get some diminishing returns and I believe school board done is also corrected. don't really
do the 45 story. Building around here, too terribly much. Okay. >> A certain the last part of that question looking at of the site standardized design
set. So I'm not against looking at seen it. I've used it in other areas. And I I just pros and cons for that. But I I would like to no, not
this answer off the shoot from the hip it but maybe look at what I think the pros and cons are of one method worth another and get back to you on that. That's OK.
>> Yeah, I guess I'm happy to learn about this method. I'm just wondering why Mr. brought it forth as he did designed builds and the other chains
that we may. But like to what end so Mr. Gordon, is there something preventing us from moving forward with this type of procurement and
construction. >> But I think we've through this analysis, we determined that is that it's suitable infeasible to do just that to
become point to maybe. project can do with. >> So do our policies allow for this?
>> I don't know of anything in our policies that would prevent right? So. I think it does line. With our current policies. There's nothing that says we have. We're stuck with
a standard. >> You know? Stick build type of construction. >> What we do have a little red specs, though, and they wonder if that are there things in there. There is a
no. You can't do it this way. >> more the NASA specs first banks and now I wear them as suspects. >> Against like, again, I'm trying to figure out like I'm so excited to have the new
experts with us like how do we leverage them? Are we asking them to advise us even just to dovetail with what you and your team bring Mr. Gordon, like. Alternative Procurement
all turned a building ways like we as board members that a lot to bring the alternative procurement, Mr. Dunne, myself, like we got it together, had the presentation, you know, with
our director of facilities at the time in like, okay. So I didn't know any of that before Mr. Dunne happened to say it's so. Like I just I'm trying to figure like what next? Like a
dozen would love to review the policies this evening. But like I also do this. That's what I'm thinking. >> But that's a clarification
for the group. So I mentioned we have design guides guys tell us >> so design guys, tell us. What needs to be built. Kind of square specs. Tell us how
to do it. You know, construction materials and methods. So I think we go back and verifying the national specs, something we'll take it back as a due Scott, you have something that
>> now I think you probably would take a review of the master specs the the ads specs is where you may have to do little pushing and pulling cause to get those efficiencies. You really need
to stay within that module where it's a consistent build and you're not changing this module because this. group of offices are, you know, one center square footage is the
next module is changed because requirements call for something else. >> Just want to throw that out there. But it was questions when the ad that for we ask an additional questions.
>> Sure. Thank you. Just a follow-up question. So. There are different classroom requirements for different grades. So for Temple, so does
factory construction allowed for the different requirements? So, for example, kindergarten is going to be different from first through 3rd grade and which is different from middle school
or high school. So are there different modules for those different great heights or does factory construction
offer perhaps modules for a certain grade type. >> I believe the models are expendable. You know, scalable more of better word. Scalable
and and could support to diversity use require so I don't have any issues or concerns about using. A factory build construction.
But any one of our 3, so the type C make sure middle school or high school. So. I fully believe that, you know, you get into it that they're going to find the problems determine how you're going to do that.
We're going to tell them their average, you know, square footage for classroom, as you know, 860 square feet. Right? And so it's gonna it's gonna work into the problem sets to love it. To speaking generically of it took takes,
you know, 5 modular is to build a 400 square foot facility or room. Then you're gonna you. Keep expanding on that. To to make it work for our requirement.
>> As well for example, certain requirements the lower great. The one that's got. The
more you stay with us. Standardize module. Obviously the more efficient more cost savings yet. >> But I think that there are, you know, this comes down to the design kind of creativity of if you stand or classroom
is 100 in, you know, 60 feet. But you've got a science lab that's 1200 square feet. That 1200 square foot is maybe 2 days instead of one bay and
the leftovers taking up by offices or support spaces. You kind of think it's I think there's ways skin that cat. To use that that consistent
module. And still and still get a sufficient. >> I did it. you know, I got a running list here. Sorry, put
you down the. >> And I guess I would. When we've uses in the Comer when we looked at looking looked at using a new system has never
been used before. And the commercial space. We usually do a lot of interviews with people who actually have used the system in the past and
actually are actually like occupy that space and need to maintain it as well. And I do wonder if you've had those conversations to see what the feedback is from. I think.
>> Many think we're on the front edge of We've talked to manufacture and we've talked to some in users as well. I would say we've gone extensive interview, but we've done something on the front
>> Another question would be there upright. These are proprietary systems as well. >> I think the methods and
materials and techniques. Sure. I would say that. >> So prior to the point of we own it once we build it right. >> Right. I guess when we went in the commercial space when
we can look in proprietary system. One of the risks we encounter often is that. You know, ongoing maintenance. There's certain. Part you need
to use, which requires like an additional costs and other procurement sort of ongoing issues after the building's build. >> Answer, let's got coming after me. I don't. So it's just you're getting a facility, right? So then
you're going to have your standard manufacturer warranty insulation, warranties of a corrupt the first year and beyond that after that, then you're into maybe specialize want is for roof. I think once
this delivered is a building and so how you access to buildings the same as you would act accesses building how you maintain be very similar. I don't know of anything prescriptive are
prescribed you know, a factory bill that would be prohibitive to us, right? Would I don't see an added cost coming into it to maintain it to be more
like normal facility that contains got in the United. >> The conversations that I've had with the manufacturers in it. And I think the
presentation. Stated that there is very small pool of these manufacturers end. I believe they're both up in like Lancaster County,
Pennsylvania. You break. They need to be in as part of the design process because you're using them to create this design. And this construction in terms of proprietary,
though, one of the things that they did tell me is. They're not their me PE. They're not their own in-house. You know. Finishes group. They've been
out. They still bit out all of those components to the local trades up in Pennsylvania will say so they they get competitive pricing for the
tile work. The drywall work, the floor work, the concrete work. >> And then all of those trades come into that factory and do their work within that month. Within that factory.
>> Mr. De Lorenzo, Mr. Setting. >> Thank you for presentation that I enjoy never heard of this particular construction method. I know my one of my
concerns with all these new construction math is is what? What really is the life cycle of of the building. We don't really know what what it is with. The manufacturer says it will be so it may be costing faster to deliver, which is
fantastic. But you know how? How long with the building last? I mean, some buildings are standing 100 years later, 200 years later and some buildings may have a 30 year
life cycle. If you look at some of the new construction methods now. It's concerning. How how long will these buildings last? So I would
just recommend, you know, taking a dive on that because it's it's the critical. Thank you. Also for the presentation
so full, I think just a bridge to what this was asking about. The >> thank you. So is isn't, is it so 3, 3, questions, I guess
one question with 3. Against. Is there any swing space options coming up in the very near term, which might be a pilot, decent pilot to try this. And then is there
anything it? >> I know that done >> The morning is the bid is due. Is there mechanism for a hard pivot if you really want to go down this, that would
probably be highly unlikely. And then Skyview obviously is the other one. >> It's or so. Let's go the easiest one for so we did do
analysis on done If we pivoted to cost savings first time and and we didn't think we could deliver. You know, we would go
behind. We would take steps backwards to do it to get a design in place. Right? Because you have start the P and your 4 to 6 months in that process. Game time back.
Manufacturing on site, but then delivering it would still you know, 2, 3, 4, months behind in for us delivering a building at the beginning. school years is critical. Worst potentially sitting
there for is really about. Could we pivot in time to do the answer was no. We didn't think can do that from. Our analysis internally. So the
Skyview question, I don't know that there's no currently we're in a 20 to 30 to review process right now. And so that's a land use is a private
school or switching to a public school. So there isn't really any new construction that we would do there. There's 2 shell buildings that would need to be renovated to do that. And so wouldn't be a good application there at
point time because the building, main buildings there. And the answer, your first question would be, do we have a some sort of easy little my words test case to
do that? And the answer is probably not because, you know, that next building. We're really looking with within the 2 to 3 year time
frame for warning of a project. And Scott, you might help me. I think we got will springs is coming up. At some point. We have a potentially I think the best case would be.
For the Cip is where Dana find a new bill being silver line was an elementary school in the western part of the county. That might be the best time for him to do that. But often time it's something else you're thinking about.
>> Yeah, there's a professional advisor group that we have in house. That's kind of evaluating these things right now. As part of the evaluation of the complex
project to potentially use design, build or or CMA are. Delivery methods. And part of that, that analysis is looking at the project sites for the
projects coming up. And is there potential to do that swing space? The site allow, you know, allow it both access wise and just overall size wise to be able to do that.
And there, you know, there there's possibilities. And one or 2, you know, coming up that we. Are evaluating that and
will make a recommendation. take a quick. teen off of what Mr setting is near Unser the
ideal type of project. Do we see a potential after the FCA comes down after the renovation? Queues is really looked at of maybe taking a look to see if one of those projects would logically. >> Fitting for this time
because guess the question is to the point, where do we go from here? If we think this is a viable tool to keep in the toolbox offered something that. Maybe a one-off. Project
or is this something that we can leverage across the division? >> It's right. I think there are a couple questions that we got to ask internally and you go out and, you know, make
sure man must answer anything prohibitive of us doing it within our inspector within our master specs right? I think that's one piece. A second piece would be. I think. We're gonna go forward with specific a test case to
do that with right. And that this may be a multi-year that to get there. And if if proved to be a >> A viable method to go forward with. And I think the answer is that something that
would be adopted for the division, maybe not every instance. But, you know. >> I would think so. I mean, you mentioned so I would think that would be very distinct
possibility because that is a pretty small footprint into Mr. Dunn's point of going for to think it's a that know acreage of site is but it's pretty small if I remember where. >> And a member of the top my
head. But yes, it's small. This element re school for elementary school. It's small. >> But anyway. Okay. Any other Punishment? Sorry. Another
Phoenix's point. So the 2008 Q there was a point on the previous board which ran through 2023. >> We had to decide like, are we going to continue with the 2008 Q were interrupted and we
decided that time to continue with the 2008 commitment. And now that we're doing the facilities condition 7 like we are still like waiting to into locked in Skyview sort of
disrupted that and we are able to, you know, we can move money around. But the board has been trying to stick with this commitment because the schools in people have been waiting. So that's one thing
that we're just kind hurry up and wait. The other thing I'm thinking about is, you know, Mr. Denis said many times the cost of these renovations keep rising. at what point do we analyze that it's just going
to be less money to build a new and tear down old. And so even if that becomes a swing space, like couldn't we build a factory model of fact, we designed as a swing space
because even that was like a revelation. We've never done that before here. And that's now in our policy that we can. So this gets back to just many questions about what's our
plan like could be planned for swing space? You know, I hear the response Loring, but to wait for the silver line, I mean, that's like at least a
dozen years away, right? mean, it's not that school is not coming online anytime soon. So how do we fix, you know, the schools that are really in need now and maybe we have to
wait for the FCA. But okay, then what like what can we start putting in place to start testing out the? Factory. If that or whatever is the option, that that's a
good option like? Some? Yes, ma'am, No, tonight, I think it's a good suggestion. What what is the FCA? How's that going the process? Oh, absolutely.
>> That will move on to policy review 93.0 5 policy. 84 10 leasing for school facilities,
Mr. Gordon. 84 10. >> 84 10. So what I took from the last time we met and CPD see, we were asked to align,
look at lining 84 10 with 84 20. for 10 being leasing of community use of facilities, 84 20 is a community can be used policy. So and
specifically was grass do some sort analysis on lining of them based on. Requiring This for the group. So we have, you
know, again, we 500,000 communities events a year in our facilities. So to come into one of our facilities, Joe, you've got to sign some identification requirement. Show proof of insurance. So
school board policy for 20, we require identification A liability insurance of a million dollars for them to come in to do that. $9. Jolly with costs about $100 for a
vendor to do that. Right to get that type insurance. And so I think this merit asked. We have this policy doesn't seem to be in line with 80 to
20. And and what I did was I took I worked Mr. But that 84 20, I use language of with an
84 20 on there. Paragraph 10 put the same dedication requirements and there so that the 2 policies are in line. As for the requester that analysis and that for for this
review. That's where I have for a tougher time. >> And just to be clear that this is part Mr. Dundar someone's asking about that insurance coverage
specifically. It was Mister Dunne had my apologies. was just trying remember it's been back and forth. It was MS doesn't mean that Mister Dunne, I think and you can speak result. Of I think you
have the concerns about the insurance requirements. >> Yes, that's correct. sorry, I I'm not following. Are we eliminating the million dollar
requirement or what the what the outcome that is being proposed? >> I don't think I have the authority to eliminate. It was
know AG recommendation. I think in 20 to 21. 22 to said we need to add it in there. So this was just going back ask her to task, right hook was to line the 2 policies. This is this is a line into policies
and making sure that both reflect it. >> Okay. Could I ask? And I I
wasn't where it came from recommendation. I mean, I'm I'm happy that my staff going dig that up. But I guess I
would appreciate it. If. If you could. Come back with and obviously speak with superintendent with recommendation. Weather the
Million dollar policy is is necessary because I I I don't think only one who has heard from my constituents. Nonprofits and had to stop
using fcps facilities and understanding the data is still used 500,000 times a year, which is remarkable I
thought 50,000, but maybe this 500,000. you know, I have heard from many community organizations who aren't able to use fcps facilities anymore
because they it's cost prohibitive. they just I I believe it cost more than $100. I mean, had several cost several $1000 in. These are
groups that typically operate with a total of a few single digit $1000 per year as our total budget. You the other community theater groups or,
you know, other nonprofits, charities, cetera, arsenic associations and and they just don't have that kind of money. So they look to other places
that may not be as robust. As as a school. So if there could be a recommendation made about whether that million dollar requirement was well intentioned. But perhaps has
adverse effects may not be necessary from a school perspective. >> or no? Did I'll take that back to Doctor I just and
others AG report from 2021 directed basically prescriptive language that went from May to shall.
Require the >> So I'm remembering. >> this policy, 84 10 is called leasing of school
facilities. But we had a question and some conversation that a different thing. Community use, which is 84 20 2 different policies and what Mr. Dunne just said about
small nonprofits using our facilities that was under community use. And I'm wondering like, what are the data about like are releasing our facilities and knowing that we have such limited
extra space, I feel like we should understand that. >> But all the more I think that. >> We got to get the community's piece, right, because even what's put in here about, you know, the
following groups who are be considered public support, a private nonprofit government, you know, county government agencies. So when I did my review of communities back in
December. And that was a culmination of being on the Athletic Council working with Mr. McKinney, on facilities to for the county like we again need to prioritize our kids
and staff and then next is the community. And then you may be finally, it's private. So I like a huge meeting thing. And the question about insurance
is something. it's $100 for the insurance plan, you know, for a small group that might be too much. But it's not, you know, like a million dollars for plan. We need to people even leasing our facilities. I
think that's a data point because I don't I don't think they are. you know? But regardless like the work is in the community use policy and I will send it to our new members. Once we get your
e-mail addresses. keyed up. am I. >> I know we have we as organization have 11 leases that we do right to include this facility. want to say we
have a handful of leases that come in 2 to 3 and those and that the risk management piece indicates pieces as part of lease agreement. >> But then we need to be clear because I think the
groups that Mr, Dunne is articulating are not those kinds of groups. I mean, leasing like so this building is leased release it. Wright,
who is leasing our space and, you know, is it and even the sacked programs glacier hit Alice, our space. we knew from 1980's has been redone. So
lake, we're not getting the right size. They are so if we're talking about 5 programs, that's fine. But then let's make this crystal clear in the policy that we're talking about leasing and not
just using it a few times a month or year. >> My little unit, Annie Le, she here. I have 4. Or line
items. Apple front. Apple Frontal federal credit Union. Right? As Restaurant employee parking for Luther Jackson's. I think folks park in the
restaurants can use or the employs can park over there. I track and falls church McLane Children's Center, Lemon Road Elementary School. United Community early Childhood
learning center Bryant, you copy that you want learn. What's really helpful? >> Because right, Mr. Don't like these are not the groups that we here can afford that
insurance. So I think right. So this policy could be what it is. And I don't know that it's then necessary tendon
selection. We're not. Giving leases to the Fairfax County government. In fact, we're trying to get space from them to Parker school buses and all these things. So and you know
that if this policy is really about leasing, we need to make it way more clear and the policy. >> Susan, sense from our perspective. 84 10, the
leasing agreement would cover the risk of them. If a case is part of the agreement. So then would we want you to strike that piece out? >> And will don't know. I want to see what the audit report
was. But if our RB for Pitt was we were we were hearing that community groups, nonprofit groups, Boy Scouts, whatever we're being asked to have coverage of a million
dollar insurance policy. And we thought that that was not in line with the community use. But if we're talking about leasing been, yeah, I think we want people to have insurance this way if they
damage replace rate that so then we don't need to have tenants election. Is this actually what's happening? I mean, you've got public and then private nonprofit county
government, private nonprofit and you they're not private, nonprofit that right like. Who are we? We need some dated, understand what this policy
needs to protect. So I don't know if anyone else was to help me articulate what we want to get back. And make it really different thing. Community use like what information would be need to
because I remember that there was the con there. There was a. >> it was a Colin nomenclature. Confusion between leasing versus
community use and this policy is, you know. The Apple Federal Credit Union least not the Cub Scouts that want to use the cafeteria, even though
the Cub Scouts want to use the cafeteria. I'm inferring have to have the same insurance. Paul coverage as the credit union over here. That's why that was.
>> That's a question. I don't know that they have to. Well, I think certain that was raised. I'm inferring that from the 2 different types of policies to communities doesn't say anything about that. mean, the insurance
requirement. So I wonder if this is like a can we prove that actually groups are being told they have to have a million dollar insurance feel like it's to feel like an
urban legend I don't Mr. City. Is there spoken what? >> Community groups that are directly told. >> you see what kind of entity
they are? They are they a nonprofit or for-profit? >> Civic associations like neighborhood Non H.O.A. but citizens associations. I don't
remember Boy Scout. There is a community theater group. spoke to members of a church. So those are at least 3 examples. I can I hadn't I could
probably begin my emails to find more. >> Is there 10 foot lease and that could be upended to this policy, possibly just to be
could make it crystal clear. Here's this policy. And then it's a standard lease that fcps typically uses and then also what is the process? If
I? And the community member and I want to. Excess space. And as it. And the reason I'm asking that is it is a clear that there's 2 channels
ultimately. >> So there is 2 channels. Again, this is leasing back to us. And there's a whole community use piece where you want to come to onto onto our
property you. So there's. Host for the organization doesn't work for me, but there is a method to do that. I'm used to do that, right? You can register to get logged in Godo website. You start filling out information. All this kicks in
the place pop on the get into the dedication peas. As far as a Templet. I think as much as their standardization are for leasing temp what they do
exist, but they can they're going alter their to be different based on one of the requirements. >> So I guess the question is, do we want? 2 sons back staff
reviewed? We want to send this to the board. I'm I'm with my understanding of where things are and I could be wrong be drawing on our credit union
example. I'm comfortable. This moving forward and then the concerns about the Cub Scouts of the churches, civic associations. Is bifurcated off in the community use
policy. But that's my understanding of. >> Well, so what has been added to this is that indeed. >> And minimum insurance
coverage is needed for a million dollars. And that's the exact thing that the was being raised here, that it's prohibited. >> If that's the case and I
don't think that's going to satisfy why we brought it. I think we need to look, this community use policy has been sitting because honestly, the county in the schools can't work out. Who gets what of the
school's facilities. And so it's just been sitting there. So I'd like to do them in tandem. That would be my preference because I don't want to particularly in the leasing facility who gets
priority order. Should that really matter if someone's going to pay us and they are in good standing and, you know, have some credibility.
Are we going to be selective? I don't know. I feel like these are revenue generation questions for Think 4. I feel
like it's a it's beyond what I napleton. Comment on. >> We can handle it in here. But if it's going to have community use, it may make
more. I don't know where community uses. >> It's nowhere. It's. You know, the superintendent has. It's this is the governance
and ongoing governance challenge. And we've got big policies and governance that we're doing so CDC can tackle it. I mean, and, you know, it
would be a big undertaking. >> question what's the objective of the policy is a to increase public at 6 access to public facilities or the to
increased revenue. It is a great question. I would say yes, I would say revenue. >> Yeah. And we're not giving away leases for free, I And
that's not what the policy. >> This is. I mean, it's it's interesting. put the governance policy work. We're having this kind of discussion often like what really is the meaning of this policy because
some of them have been dormant for too long. And so we're coming at it with fresh eyes. So I think that's a valid question. And it would further, you know, by for tea policing with the community
use, which is yeah, it's it's it's not driven by revenue was driven by openness for community. But now it's so big that we're losing money. And damaging our facilities.
>> We'll keep. keep it. think we should just keep it in here. I mean. were better to send it. So we can keep it in here and then we can. Maybe
use this as a catalyst to push for the community. Use conversation. Okay. We'll do that. Alright. Next agenda
item. And I do want to be respectful of people's time. 3.0 7 policy review. 83, 35 wireless telecommunications
facilities, Mr. Gordon. >> For the group, we have a >> models. You know, basically data polls that about 30 of
our locations. 36 in total. 6 or so contracts. We have with vendors to do this. And so primarily we're putting these on middle schools and high schools, not so much
elementary school. Think we have one on risk. Was Julie us about overall size. schools have a smaller footprint. High schools have a much larger footprint. lot of times in the high school. We sent pictures
around. If you guys have those but pictures where they're tied into. >> Maybe a structure of of the stadium. >> And the light. So there, you know, an intrusive can be seen. Sometimes woman actually
looks like You know, it wasn't that a tree not care. So the purpose of this, we do generate money for this million dollars a year. I think maybe one to 2 million dollars a year school gets
something 15% of that back for them to use and we don't use it to support of the telecommunication requirements across the county. So last cbdc there are some questions about, what look like, you
know, where that where are they? So we sent some pictures to the general group show with the Jona what they are calm. Some of the other questions were. How have security
facility upgrades impacted the need and additional towers of increased communications funds from revenue generated have assisted with projects around the district. >> Wireless communication device fees for the department radios. Repeaters have been
used by our. Officer safety security. Intersection with county government. And what are we doing? We've partnered with the county on areas that need additional coverage over
the years. SBA is one of the owners. I'm sorry that we've that. Rent it out or location.
So we partnered with several companies in the county to do run revenue generation. For 26 is projected to bring in proxy 2 million dollars in estimated
annual monthly revenues about $160,000 purple payments are received via monthly checks and by 15% goes back to the school that used to how they want to use that money the
dispersants occur about twice a year covering peers of July through December and January through July. What exactly is a structure which interesting photos and south couple types of the towers within the
stadium across the front. I think those answers the questions that we did. shared out to the clerk's office. Yeah, I look back on my nose in the last being the the right. There are no issues
with the red line itself. The questions were more information So I think you provided that. >> just on the heels of less conversation makes me wonder why we don't have a subsection
of the leasing facilities to include wireless telecom because really what the wireless telecom the policy is about is leasing the space to the telecom. So and, you know,
refreshing my memory. The issue is like this is source of revenue like we could look at it with that land just like we did with the leasing of facilities in the stadium, naming rights. So if we use
that lends the challenge with this approach is that it gets stuck in the Boer School board's approval process and then the counties planning zoning process. And so you've got provider who's ready to
pay. And it just takes a long and it just so the changes in the policy. I think it could. It could reflect how we want to train speed that up. So
whatever we can do to say like we will execute the lease agreement on our end as soon as the county says, go, then that will save us the multi step process that just kills
these projects and keeps the revenue away. So So I guess 2 things. One is that I do have some comments that I would make. But overall, like specific word. But overall, I would want to pivot the
policy. So it talks about having us give the OK, so then it's it's a package to the Board of supervisors. But the second thing is will be want to combine this into the
leasing. We're in that leasing policy because it is a leasing agreement. That might be too much for this step. But I would for now at least like to get it to a place where is
generating revenue? >> I think we could add a reference to the leasing. It refers. To to this So are we
OK to send this to the board or you want? >> I have some changes because the red line that we got does not have that language about
lease execution and it talks about reviewing and magisterial member and I. >> Yeah, because I if I recall historically sometimes. You
know, these can lead to some consternation in the community. I think that's why that language in Yeah, it was just a little repetitive and also, you know, talking about that. It's for admin.
>> Not only schools and even less, no more. So we could do add in buildings are maintenance buildings like specifying that. We prefer maybe those buildings. So there would be some changes. I want to.
>> Putin here. >> And then just suggest the specific about trying to execute the lease agreement before sending it to the county while reserving the boards. Right? You know, to
review. So I could bring back some suggested edits share them with you. First morning before we put him on the agenda. Okay. I want okay.
Last agenda item. That's it. OK? That's it. No, no, no. I'm sorry. We have one 3 point. Sorry, 3 piling out of order.
My apologies to put your state 83 10. Site planning. Site, planning and development. This
was the turf. >> This conversation. All right. So we were asked who brought 43 10, which was? The
site planning. And so does on a construction site planning. And so through the process, we think we were asked questions specifically about Sunsetting synthetic turf. And just knew
that I have not made any edits to this synthetic turf. But just to give you a kind of quick rundown on what options are so currently. Policy
mentioned synthetic turf. Doctor e. As authorized for directed that we will no longer use synthetic turf. Basic laws of the P component
to that. And we've gone to a organic tight. I ask for. See type and feel. We are also
looked at it a second. of a system project and called to that to that provides kind of laying one system in a dozen have been fill in some of the
benefits of using pivot system is. Roughly 20% longer life expectancy. There is a little bit of a cost to do that as well. But some of the benefits of having system is there's no
infill maintenance. It replicates of a national grass. Look. Has We believe enhanced durability. It's free
of PFAS. And it can is versatile. It can be used in many applications, whether it's baseball, whether it's soccer with those across whether it's football. And so we're actually work contract
out to do want to feel the kind of as a test case to going forward. So Doctor, Rees direction is we might, you know, pivot to that type of system that is not organic
type of thing. I think generally their questions are is you know, Produced more injuries or less injuries were
not seen any data. Talking with Tom warn or 2 chief of politics of one versus another, not seen a measurable data, same ones safer than the other group producing more injuries than the other. So
that's kind of where we are. Indeed. I think I need to know I need to edit the piece out well. So there was there was
conversations about, you know. We will council didn't add comments about drought resistant. preferred language would be right. So will.
>> Those 2 items aside, there's still the turf component that needs to be updated. So right I did not do that. will plan to do is bring that back at the May meeting with a lot of this parents.
Comments on 83. 35. And then keep plugging away on 84 tennis Marin. Did you have a >> one question? You know, we had done the policy for environmental sustainability.
85 42. And that's going to connect into here. So if we remember, we had a work session on it misread annual February. 12th. remember where that is, but it is locations for. This one, the turf
because we wanted to be aligned. able to find out. With the status of that one is 85 40 Thank you.
>> So the next meeting will plan to come back with staff at its an 83 mysterious going to some redlining on 83. 35 and we'll keep plugging away.
And 84 10. That's the last agenda item. Is there any? Our next CPD all circulate to the to the full group, a
spreadsheet so we can pick the next meeting sometime in or neck. CPD see meeting will be scheduled. He'll be here in the Gatehouse Ministrations in Fairfax County School board comprehensive playing it on
the committee meeting is adjourned as of 08:33PM. >> Mr. McCAnn, you not talk about easy, but can you and I
talk by telephone after attending different.