e e e Mr D I'm waiting to hear back but we are good to get started okay yeah let's go ahead and get started hold on let me pull up the script okay uh the Fairfax County School Board
comprehensive planning and development committee is now called to order at 7:05 PM uh on Monday uh February 10th 2025 Governor yunan declared a state of emergency
uh due to severe weather conditions expected in many areas of the Commonwealth in view of that declaration and the ensuing weather emergency that has made it impra impracticable or unsafe to assemble a quorum of the membership in a single location this
committee is meeting by electronic means today through the zoom platform with Public Access provided through the FCPS page on YouTube you can also access the YouTube live stream and copies of any items or supporting materials being
presented today by visiting www.fcps.edu boarddocs you may also access the live streaming on the FCPS website https colon slw ww.
fcps.edu streaming meeting okay uh agenda item uh 1.02 approval uh of minutes uh the minutes of the January 16th 2025 cpdc
meeting are before the committee for approval um has any has everyone had an opportunity to review the minutes or do you need a uh moment to uh take a a quick uh look at
them a moment will be helpful okay so we'll just take two minutes so you can read through the the uh minutes Kevin while we're reading through the minutes I just wanted to make sure since we're meeting electronically normally
when we're meeting in person we have to you know make a motion to allow people to attend remotely but that isn't the case with this meeting correct correct uh due to the State of Emergency the all virtual meeting is allowed um we will just note the
location of each member um in the minutes okay of this meeting yep and th those locations were previously provided to you before the meeting correct correct Miss pitches and Dr Anderson do you need additional time to review the minutes or
are you good to proceed I raised my hand to make a motion to approve the minutes okay uh second I'll second thank you uh all those in favor
and that's unanimous great um okay uh agenda item 1.03 update on motions from the January
16th uh 2025 cpdc meeting um so I would like to um uh uh you know entertain a discussion with respect to the Motions
that we passed um at the last session and if uh to refresh your recollection uh the Motions are listed on page three uh of the of the uh minutes that we just approved um so we uh we
requested that there be two work sessions um the first uh that would beond design build and construction management atrisk methodologies along with opportunities for commercial office-based
conversion and optimizing or utilization of existing FCPS School assets that was the first work session and the second work uh session that we requested to the chair and the vice chair uh is a work session on public private Partnerships
and swing spaces um um so the second work session is is um of particular relevance because in addition to that first motion I just covered um the uh second motion list on
page three of the minutes uh we referred to uh fpac the public private partnership cost benefit analysis study uh that was presented uh by FCPS and the staff response and we asked fpac to
prepare an analysis recommendation and response uh to be delivered in advance of the relevant work session uh now I'm at somewhat of a disadvantage because Katie Herman uh the chair of um fpac is not in
attendance um no I'm I'm here in herstead okay I I didn't see you Kathy great soing so uh so here here's the question um the chair has scheduled uh we requested two work sessions um both
work sessions have been scheduled for the same day May 6 um I had a brief conversation with uh Katie Herman the the chair of fpac um and uh asked whether um fpac
would be able to complete its work its analysis of the public private public private partnership cost benefit analysis study and the staff response in advance of the May 6 work session and she indicated
uh probably not and and so um there are a couple different options and there may be more options that uh than I realize um but but the basic question comes down to um uh do we
want um fpac to complete its analysis before we hold a work session to consider the public private partnership ship um report and the staff assessment because again May 6 has two work
sessions that we requested the First on construction management methodologies commercial office based conversion and optimization or utilization of existing FCPS assets that could proceed on May 6
but we could if the if cpdc is interested uh request the chair to delay the second work session until a later date um so that we can have the benefit of the fpac analysis that we made by the
motion last time I'm not recommending that I you know I'm open to either approach um uh I have spoken with the chair and what the chair has stated is that other than May 6 there no Open dates for work sessions uh this
school year so that would result in that second work session which covers public private Partnerships and swing spaces and remember swing spaces is you know about building new school buildings on existing at school grounds while you
know instead of doing phase construction or using trailers modellers or alternate locations for schools um so we could delay that second work session if the if CPD is interested um until a later date when we have the analysis that would
have to be sometime in the fall though and um and when that would be scheduled would be um up to the new chair and vice chair who get elected in I think it's June that's based on what uh Mr frish
conveyed to me so um I wanted to open the floor to discussion to understand whether uh you know the committee prefers to proceed with both work sessions on the same date May 6 or um
and I'm almost done I promise or proceeds to delay the second one to a later date and I'll just mention just for your awareness um you know those two work sessions you know the first one has a lot of topics in it the second one swing space and public private
partnership also very dense and I've been told I haven't seen the agenda for May 6 but I've been told there's another topic that is also scheduled for may6 so it's a whole lot of subject matter to cover in one day so with that uh Miss
Dixit you uh you have the floor so I want to continue as planned with this uh session uh on May 6th at least the first part of it because we will be changing committees and some of us will not be on the committee that in
the next school year um and at least we would like to continue the work we have started here um and just see how where it goes um and and there's any estimated date we have received from the chair of f of Pac when they can have the cost
benefit analysis back to us uh Miss Herman said June but uh Miss hosic uh do you have a a different response that question or or different information than I had understood previously um probably Katie would know
best but I'm gonna say since our retreat was going to be in February but now it's going to be in March there is a good chance that we have two work sessions between now and then and I know one of the subcommittees um I'm not sure it's that one but that they possibly could be
meeting on the S not 17th of February yeah that's right 17th of February our normal work session day um so there's a chance that it could still happen because we also have the retreat and if we put that on our agenda to focus on getting those out that's midm March
March 15 so there I mean I don't want to put words in their mouth because I'm not on either of those two subcommittees but I do feel like um we've been talking about it for a while so it's not like like you just handed us these topics and we have to start from scratch um so I
don't want to say a definite no but I do agree with SEMA that you guys are already into this topic so it would be nice um but I also am concerned if there's a lot of other meat on May 6 I want to give these topics the attention they need so I
mean I'm not really sure what to tell you it's possible with the retreat still not having happen because that was going to happen uh next weekend but we had to move it so I think now that we've pushed it back that still is like basically another working day and we have our
regular meetings so possibly uh Miss Dixit did you have further comments or uh can I move on to the next panelist yes please move on okay um Dr Anderson um thank you I appreciate the
fact that it is very helpful to have the analysis of of the committee of FP back but because these are very um heavy and Technical topics I think it would be great to have more than one bite at the
Apple so this is my long way of saying I think we need to proceed with the work session because that might help us to even further digest or better digest what the committee has to offer whenever it is that that occurs I I just think we just need to start looking at these
issues and because they're so difficult we may need to come back to them anyway so so building understanding on May 6th I I think will be important so I would prefer to proceed thank you uh Miss pitches do you have any
comments no it's your work session I don't have to say through through it so whatever you guys think is best for your uh your board but I will say it looks like uh quite a lot of information but I
agree with your your two board MERS that I if it was me I would definitely keep at least some of it on that may may date okay um Miss samansky I just wanted to offer you the opportunity to um to
express any views that you may have uh on the agenda for May 6 no I'll I'll give difference to the board but I do think there's a lot of information already present that you could start getting into and then to um the others points have that supplemented
in a subsequent meeting with f pac's analysis thank you um m m miss hosek you still have your hand up do you have additional comments yeah I just wanted to add to that I I agree with both of the board members and I feel like if the memo is not able to be used at that
session perhaps the fpac members could use that session to further pad their memo and build on the things that are said in that um May 6th work session so it's advantageous to have it both before and after because they can build on the information that is shared at that
point great um okay well I think we've we seem to have a consensus and since so leaving things status quo doesn't require um any action uh so we can uh without objection
move on to the next uh agenda item uh so agenda uh 1.04 uh the facilities planning advisory Council has advanced to cpdc a revised fpac Charter inclusive of revisions
responsive to our feedback at the January 16 2025 meeting I call on Kathy hosic for an overview of the fpac discussion and vote okay um let's see um so yes we we had
the history um you guys all know you were at the meeting um Katie did make changes that were requested at the January 16th cpdc meeting and um one additional minor change that fpac added was to add page numbers um to make it a little more clear um in case somebody
prints it and gets it out of order um and then we all took a vote and we approved it unanimously um so I mean we've been working on this we've seen at least three versions of a draft and we've had months of opportunity to comment I know Katie has sent it around it several
times so I think we're ready for you guys to take it and send it to the full board um and if there's any questions I'll try and feel them but I feel like we're in a pretty good place so just to address a couple uh
comments and then I can address any questions that folks may have or comments they want to make um I believe uh uh Mr McDaniel and Mystic it and and I think everyone had had had some thoughts but I know one of the issues was that um last time on the agenda uh
the red line was not again was was uh not uh a red line of the existing uh Charter but was a red line compared to a revised Charter and so it was difficult to assess what changes had been made
compared to the existing and so I'll just observe that on board docs uh the uh existing Charter from that was approved in 2015 by the board is there and then there's a red line
comparing uh you know all the proposed changes to um I think M fro is frozen oh oh okay he is I thought I think you're right it's very windy he's in he's like a neighborhood over from me and the wind
is whipping around here so same thing here behind me that's why I keep muting myself yeah exactly we'll just give him an opportunity to check back in to log back on rather he may he may be able to pop in on his phone too because that's
probably charged hopefully going to try to see if I could call him on his phone this is going to make this a very challenging meeting yes it's like he's logging back on hey I'm trying to get
back okay all right um let's make sure everybody can hear you I've got you on speaker thank you um so uh last time the um so now we have a red line comparing
the original 2015 Charter uh that was approved by the board to the showing the changes that are proposed by f and last time there was also an issue that there wasn't a clear vote taken by F in a
formal way um instead it was through a consensus process I believe can you hear me now uh thank you uh so and last time uh fpac had not taken a formal vote um but
instead uh used a consensus process and now there's been a formal vote um uh fbac has formalized its uh meeting proceedings um and uh you know you know making motions seconding
motions taking formal votes and that those are reflected in the minutes for FPA meetings so um are there any other changes that you wanted to bring to the attention of cpdc Miss Hosk no I I think that we pretty much
covered them all okay any uh comments or questions Miss Dixit Miss Anderson Miss pitches no okay um then uh the proposed revision to the fpac Charter are now before the committee for
consideration we can review the draft in its entirety or entertain any motions including amendments doesn't okay uh Miss Dixit yeah I just had a question actually U it's about one of the uh
paragraphs at the end last time we didn't I think go all the way down till the end of it um uh my only con question was that you know there was like a lot of look at the last page of the red line version there is uh a lot of points a b
c d e f g like all of them were just uh kind of reduced those two two lines I I just wanted to understand the reason behind that um that that this must be uh something wasn't you know fpac used to do before and now they're not doing it
any anymore uh if somebody can you know just talk about that are you talking about the things on page five yes that's correct the last items okay let me make the screen bigger so I can see them all because I feel like the
reason we did that um well fir because that refers to the annual report which now will consist of a uh compiling of our memos because we're kind of going to change the way we bring work to the school board um I don't know that we've
really ever done a self- evaluation I think we looked at these and we said this doesn't really apply to the work we're currently doing which is why we wanted to work with cpdc to make sure that you guys have a say in what the work is that we're doing um um like a
work plan identifying and prioritizing matters for fpac review I mean at the beginning of the year we used to sit and we would all pick topics that we felt like were relevant to the school board I don't I
don't recall the school board tasking us like I really like that you know Matteo has said I want to know about p3s I want to know about swing spaces like it gives us some direction um because our topic were kind of all over the place so by taking these out this kind of it it
didn't really hinder us but it didn't really help us so we just felt like it was a lot of words that didn't really help us do our mission um so I don't know if that answers your question but um uh yeah it does um the only point I
would make is that then uh what is the charge of fback how does it like like every year um how do you start the year if you don't have you need direction from the board um every year before you start you I was in on a different
advisory committee and that committee used to decide what you would like to pursue for that year and it could be independent of what school board want wants so maybe you could um enlighten me on that and also is this somewhere is written now in this this version that
school board is going to direct fback um and for the work to be done in the committee sure if you look at page three we tried to capture that there and we did talk about um you know like the
different things because we would you know we try and do like the jet goals they were important to the school board so we made them important to us and we researched them um the the Q and the CIP like we try and stay informed about that because that's a huge part of your work and we want to be able to advise you as
Schoolboard members if you have questions about those things um to give you another conversation that you can be like oh okay I hadn't thought about it that way right so and it does say as determined by the school board it does not say in here like when you give them to us but I feel like if we say in the
fall and then something comes up in January oh the charter says you can only give them to us in the fall again we didn't want to handcuff anybody by saying that's what the charter says so we kind of left it a little open we listed topics we took out the are not limited
to um because we didn't want to say oh these are the eight things that fpat can talk about because there will be other things like maybe solar right like there are different pieces of your work that we want to be able to advise you on when when we can so and I don't know what
that timeline looks like maybe that's a mato or whoever the cpdc um liaison is next year maybe they determine when that is or they it's a roll in basis I'm not sure but um we just were trying to standardize it a little bit because I don't recall in all of my years on fpac
in the three years I went before I was a member them ever saying here's what the school board wants us to work on specifically so all right would love to have that direction you you you're good uh with this response I'm I'm I'm I'm satisfied lastly um is it then what
would be the annual report and be entail when we are so if we are asking you ad hog basis that could you give us this report by the before our work session could you give us something you know then what would be the annual report consist off correct so what we're what
we're envisioning since we're kind of moving down A New Path because it used to be we would pick our four or five topics we'd all break into groups we'd work on that topic all year this way um Matteo was really good last year he needed a memo like turned around really quick so we focused on that and we did
it um and it's not just Teo anybody any school board member because we're a Schoolboard committee right I mean they would probably go through cpdc but they could say hey I want to know more about X this seems like something fpac could do buto could say sure or whoever needs to approve it get it to us and then we
start looking at that topic so at the end of the year we're going to do a compilation of all of the memos that we've done for that past year and if like let's say this year we're talking about p3s next year we talk about it again and we reference that prior P3
memo that we did we would roll that into our report or at least reference it with a link so that you're not like what they did another report like we're you know we're trying to string the information along so it's not like you're hunting for a knel and a hay stack so that's that's where I Envision this going um
but again it's kind of fuzzy right now so we're hoping that this Charter rewriting gives us a little more direction as to what our work is and how we get our tasks and how we report them to you so we would compile them at that at the end year oh and we also used to do a midyear report which we weren't
really done with our work so it kind of was like well here's what we're working on and we they' go okay and we like okay you know there wasn't really like oh we didn't really want to learn about solar panels right so there wasn't a lot of feedback and we would love to have more interaction and actually do the work
that the school board would like us to help with is that make sense yes thank you okay sure I'll also mention that um last year um
uh the annual report uh I mean there's a there's a cover memo of sorts but they also included as appendices to that different memos that they prepared last year that were circulated to the school board uh Dr
Anderson um thank you just one quick question um there is nothing in here that prevents the school board from providing a charge to to the committee right Kathy not that I know of I don't know
what that would look like since we've never really gotten a direct charge from because somebody said to me wow Mato is giving you a lot of charges I'm like I believe any school board member can but like you said it's not really in the Char I don't know that it needs to be has to be but I would love for the board
to understand better how fpac can help you in your work um because I remember when I first got on the committee and I did my first two by tws and you know people were they love the CIP they didn't know anything about it and you know we talk about it all the time and we would love to be able to help new members oh you want to
know that it's right here on this page right like kind of help you guys however you need it and Matteo could answer this better than I I don't know how ricardi has this great idea how does she get it to fepac like it helps that you're on cpdc but what if what if Carl had an
idea can he bring it I don't I don't know what that looks like because it's not really ever happened sure and I think I was asking more as a matter of technicality because none of the Committees does the board sit and write a charge and say this is
what you must do the Committees essentially bring forward suggestions for the board's review and approval in terms of what they'll take on in the following year a and so if there was something that was a a burning topic
that F fpac wanted to tackle they could just present that in the way that is typically done for the board's consideration um I'm comfortable with how that this is written because it seems as if we can have the best of both worlds we can have these timely memos
and we can have a charge by the board and while individual things um can be raised as a matter of um of interest to individual from individual board members it really does need to be a collective
board um direction to the committee to take on so I wanted to make sure that I said that but initially I did raise my hand to make a motion to approve this document I I'm I'm very thankful for the
changes that were made and very very appreciative of the um clear and um explicit support of the committee via the vote uh is there a second uh Miss Dixit uh Dr Anderson do
you have any comments on your motion no thank you uh Doc miss Dixit do you have any comments on your second uh no um uh so before we proceed to a vote I just wanted to um uh mention that I
just wanted to clarify that um the the revised um fpac Charter on page three uh says uh the below matters are within the purview of fpac as determined by the school board and include and at
list one through seven then number eight is other matters as directed by the FCPS School Board um so certainly uh the work is subject to uh you know Direction by the school board and that can be conveyed by the
school board as a whole or by cpdc as a committee overseeing fpac and uh I think in last year um we um I I appreciate Miss hosk's
description but generally the work that was requested was uh discussed in cpdc meetings with Dr Anderson was on the committee U miss lady was on the committee Miss pitches was on the on cpdc last year and so uh these not
Flights of Fancy that I may have had as an individual Schoolboard member but matters we discuss in cbdc and we took a more informal approach to providing direction to fpac um this year I think we have moved in a more formal Direction
because last cpdc meeting we made a specific motion and direct and we did provide formal direction through an approved motion um to for fpac to provide Fe feedback on the uh public private partnership report and the staff
response so um you know uh perhaps that was uh my fault last year that I was that we were more informal um than than necessary but uh but we can be more formal going forward and uh I think one
of the benefits of this FPC Charter is you know it's been 10 years and I think uh one of our colleagues has emphasized we should be looking at all our policies at least every 10 years uh but also you know the annual charge doesn't really work in a fast moving world and
especially given the the uh many challenges we have from a construction renovation infrastructure maintenance perspective so I appreciate that this will enable more timely and responsive action by fpac so with that um I'll uh
I'll call for the vote um well let me make sure I'm doing the right script um uh all all in favor oh it looks like everybody's in favor great okay so that passes unanimously uh okay so with that uh we
will move on to the next uh uh agenda item uh 1.05 uh infrastructure policy development and uh we don't have any um documents for this um but there
um last April April 2024 there was a report delivered to to the board uh in response to a motion brought by Miss Marin and uh Miss seore Heiser um uh recommending uh or or outlining a path
for the development of an infrastructure policy and uh wanted to put this on the agenda so we could maybe ask Miss uh Miss samansky to kind of discuss what is like what is an infrastructure policy
because we've we've talked a lot about infrastructure including the recent CIP work session um and just clarifying like what is meant with that what is within the scope um and and you know maybe what
what that has looked like in Prior School divisions where she's worked Mr manky sure would it be helpful if I just high level walked the group through our response sure okay yeah so basically at a high level back in February of 2024
heard the CIP we were instructed via followon to do a plan to create an infrastructure policy and so our response was what a plan could look like and I believe as part of the directive the plan was we were instructed to look
at the current list of relevant policies and corresponding regulations and specifically there was a list of 27 that we were asked to look at and the follow on also asked for basically like a high level recommendation on what should be
updated what should be integrated or created or retired basically an action on what to do with that just create overall Pol a policy for our infrastructure that would work right uh as part of that too we were asked to give like a date and a timeline for how
we would how we would do that so there were 27 policies you know staff took a look at all of those and then we did engagement not just amongst our own team but with other teams across the division since it actually affects not just facilities but other work too so um
doing that we asked them a series of questions you can kind of see how we interviewed them and whatnot and you know we sent to the board just some key themes so you know a few policies had been updated we found um there were many policies that still needed updating and
some that were in process so it just seemed like there was everything was in a varying State uh there were some that we noticed would probably have um to address specifics to Virginia codes so we want to keep that in mind and think about the legal review process of any uh
policy from our from our shop and um we did kind of know we would probably want to then like look to best practices and what other what other infrastructure policies could look like but too much consolidation could become a little unwieldy so those were just some of the
thoughts that we had uh we developed a bit of a timeline again wanting to make sure we had blessing from the Schoolboard with this plan and then probably take about six months for us to do an honest red line of all of them and then lastly that we did as part
of this follow on was you know we took the 27 as part of the followon motion we also identified another 31 policies Schoolboard policy that we think were relevant and so the ones in yellow were the ones directed by the school board the ones in white on the table were the
ones that we also found and then corresponding regulations and notices as well and then basically did a high Lev review and just kind of gave it one of those four statuses outlined in the followon motion if you will like does it need to be integrated does it need to be updated what have you and so that was
just the foundation of our of our plan and you know curious to hear the board's thoughts if that's an approach that makes sense um yeah that's that's a high level overview of what we've done to date so can I just clarify because when when I
hear like the word infrastructure policy that's like singular and it sounds like something new like something that would you know have the title infrastructure policy right um but it sounds like you've identified 27 existing that were listed plus 31 so you're talking about
58 existing Schoolboard policies so so are are we are are you do you have in mind that you would create a new like umbrella policy for infrastructure covering like tracked and untracked
assets or something like that or some kind of Q or are you just is is your and and again I'm just trying to understand like get my arms run what this is are are you thinking that it's just the 58 policies 27 plus 31 that you know just need to go before
governance committee and then kind of in some kind of schedule or order be updated to reflect changes to Virginia code or other changes that facilities wants to implement yeah it's a good question because we kind of grappled with that when we were looking at it and
I do think a lot of these policies that relate to facilities and relate to infrastructure also touch other things from student registration you name it right um so we did have some concerns with just wrapping that under one giant
policy it could become a little unwieldy and as different components need to be updated that could be difficult however you know we did notice a lot of things needed to be updated and it could be a good opportunity to kind of take a holistic View and then maybe yeah we do
condense and tighten up some of them where it makes sense and because you're looking at them all at once you can kind of do that a little bit more strategically with was was our thought uh Dr
Anderson um I I was hoping that we could display because I don't see it in board docs the um form that or rather the document that Miss seminsky was just referring to so that was my um first
thought um so if that's possible at least post it that would be very helpful so it could connect to this discussion even though I know it exists elsewhere where um secondly what I wanted to share is being on the governance um
committee along with Miss Dixit we've had now at least two discussions regarding our approach to the policy work and a couple of the things that msky shared are fully in alignment with that which is for it to be comprehensive
and holistic in lie of the current practice and past practice of reviewing you know a policy here and there and not really having Clarity on how it relates to other like policies the idea is to
bundle them up together and just review that as a body of work because each informs the other it makes it more aligned it makes it more consistent it just really provides a full picture of all of the pieces of the policy and I
would imagine that such work would result in perhaps some um um collating of those policies retiring some and you know keeping others not to the point where we have one big giant policy because that makes it a handbook that nobody can get through and you'll still
end up with the same things in multiple chapters but to the point where it it's fully connected in terms of content and formatting one of the things that the governance committee had talked about again ad nauseum is each of the policies
is so widely different from each other in terms of the content the title pieces The Heading um some have Mission some have purp um purpose um some have goals it it's so very different and we are
looking for that um consistent and uniform formatting that every policy can be um slotted into um we've had a very good uh presentation today by vsba regard
regarding policy work and I think that's going to be integral to the conversations that the governance um committee has on Tuesday having said that I I did want to share I I'm I'm very much in support of the effort that
Miss zaminsky has outlined which is taking some time to really Redline and have the policies speak to each other and inform the work in a matter that is holistic um I I don't know what is it that you're looking for us to accomplish in this part of the conversation but
these are the comments that I wanted to offer in support of this work and hopefully not just for CIP but for all each of the other components for which there are policies and FCPS uh Miss Dixit or Miss pitches I didn't know if you had any
comments I'm good I'm get thank you um my my goal was uh just to understand uh What uh because uh you know I attend uh I participated in the discussion well I didn't I didn't speak at all but I I
watched in and uh the governance committee the other day and uh so I just wanted to understand from a cpdc perspective what is the direction of this infrastructure policy and what does that mean so that we will have reflected in our minutes that we discussed it
understood it um but certainly we defer to the governance committee as you know the policy development revision committee um but to the effect that you know cpdc uh issues are involved then you
know uh wanted to make sure we we were apprised of that by Miss manky uh so with that um we can move on to um agenda item 1.06 the hearnden Elementary uh School renovation permit update
sure um I think I can't remember when it was I think it was back in January I put forth a Friday Letter to Dr Reed to give the board an update on the hearnen permit I just thought it had I felt responsible to at least inform the board
of what was going on we've had some permit challenges with that project uh just to take you back in time that permit was for hearnen elementary school renovation it uh does doesn't go through the county it actually goes through the town of hearen for approval and we
submitted that permit back in March of 2023 and so we've had about five rounds of comments and you know we're at a point where the project really needs to go out to bid to maintain an ontime schedule to be had a good advantageous
part in the marketplace and so we actually have the project out to bid right now and we are still um wrapping up one of the components of that permit uh it was a little bit of an unforeseen from us the uh in one of the comment rounds the county asked for a few
different easements two of those three easements required have been obtained at this point and are checked off the big one that threw us off guard was an offsite easement so it was not a property a property of ours but we were asked to obtain it in order to get our permit and so we actually been working
back and forth with that homeowner they had language in their mortgage that they couldn't do any of this work for the first year of their mortgage so that put us really behind um terms of schedule so that times now elaps and we're working with them now the actual documents I
believe are in the trustees uh Court to sign and so that way we can hopefully get everything back to the town um I believe in the next by the end of next week so that's good I do think there is a light at the end of the tunnel which will coincide with our bidding uh the
projects bids aren't due until early March and wouldn't be going on the agenda for Schoolboard approval till the end of March but I just felt like it was just doing my due diligence to let you guys know what was going on that it was going to be tight and we had been trying to escalate with the town of hearen we had actually requested we could get like
a conditional approval and then say hey while we work this out you know with this homeowner it wasn't we weren't expecting to have to do maybe you know we don't get a certificate of occupancy or we don't mobilize you know but you at least let us you know keep going with
the process but they really wanted to see this easement obtained or see how that plays out they weren't um you know in support of that as of the last few emails and phone calls we made as you know late as yesterday I believe so
that's where we are but I do feel optimistic that if we can cross through this one last easement piece we'll be okay uh may I ask is the off-site easement um something related to the school building or is this totally
unrelated that might be the town of hearnen exceeding their regulatory jurisdictional Authority yeah my my team Without Really knowing too much of the technicalities they said it really doesn't pertain much to our work it's not like our work is impacting that
homeowner or any EAS the easement that they need and this was at the request of the town of hearnen that were doing this that's correct and has there been any consultation with legal counsil about whether this they can actually require
us to do this I do believe they they can require it so yes like we we are not able to obtain the permit until we've satisfied all their comments and it's their interpretation that they want us to get this okay well I guess it's their
it's their population's elementary school that's affected right um Dr um thank you my questions were on those same lines but can you give a little bit more clarity what exactly is the work they're looking to have in on
this offsite and this person's home um I believe it's some sort of utility line that runs through their home and they want an easement or an access easement um I think I could probably find out more information on what specifically it is but at a high level they just want an
easement on that homeowner's property and it's it's adjacent to us thank you for an electric line prob yeah probably some sort of utility easement okay um moving on uh
agenda item one point sorry I apologize Miss you're fine I was just gonna say I just had to give an easement to Dominion Energy for fairx high school um to have access to uh the their
they're going to be moving the polls I it's probably something similar Janice I would think that and a lot of people when it's personal property and they hear the word easement then they they it's they think they're giving up their
property that you know that you guys are going to take it and it that's not what it actually means so people can be a little yeah there's been a lot of back and forth and actually ironically we had to get a Dominion easement for our
property as well as part of this and that's that was another one of their requirements but we actually did get that one that one I know has been checked off at this point it's the um adjacent homeowner yeah it it tends when it's private property people it's hard for
them to understand that the ease they're not giving up their property you know forever to the school system so anyway I just thought I'd throw that in there yeah um we have two
um uh agenda items 1.07 1.08 um I don't think there's uh much content uh to be discussed tonight on these items um oh wait I'm Sorry Miss Dixit you have your hand erised yes I wanted to just ask and
maybe I'm new to this committee um do we discuss all the um different high schools um or Elementary School construction queue and permitting issues that's a part of this committee um no no we don't um just
curious why this particular School issue I mean centralville High School is having their own issues but that's not cpdc discussing here uh I think it was included in a Friday letter so it was suggested for inclusion on the agenda so that we just
understand if there might be broader issues that apply to other schools but if you'd like to um include Centerville High School or any other schools on the agenda for um I I I'd have to defer to Kevin whether we can amend the agenda
for this meeting uh to have mrky provide an update Kevin can you advise um so it wasn't noticed so we could discuss it but we could take no act the committee couldn't take any action on that Miss Dixit would you like to have information provided uh by Miss
Samy on Centerville High School or any other school I I think is as a part of this committee and uh and and lot of people who are also involved in fback um people should know what's going on with cille high school okay Mr
mansky um sure as you know there's been a series of Friday letters the Challen with Centerville is it right now even the building as it stands without renovating or adding to it exceeds the floor area ratio or like the density essentially of the building and so we
have now gotten to the point where we've really welld developed the design drawings and submitted them for permit but we're not going to be able to obtain that permit because it doesn't meet that zoning requirement so we've been trying to work with the park Authority on um doing a lease for f at the adjoining
Park there had actually already been a land lease for this F from 40 years ago but it expired uh in 2018 and as you know there were two pieces of property 40 years ago as part of that transaction however we've written a
series of letters saying hey we still feel like this needs to be renewed at no additional cost um additionally we feel like the f is only a value to us and not elsewhere in the marketplace so there's been a we are not quite seeing eye to eye on the
consensus on what fair market value actually is as you know we um got the board's temperature on Cub Run because that was expressed in correspondence to us that they desired a lease or or obtaining Cub Run
site because we know that's not in the interest of the board we are a bit of an impass on that you know we've been doing a little bit of design work but we're at a point where um I actually submitted to Dr earlier this week just like a memorandum
on what some options can be so I'm working on that with her and hope to share that with the board because at some point I think we've taken this project as far as it can without some other um other re resolution either you
know doing a project somewhere else for it or pausing the project while we figure out the zoning um in the zoning ordinance more holistically um so I want to get those you know in front of her or blessed by her and then i' like to probably give
them to you guys in an upcoming Friday letter thank you m mensky that was really insightful and I think um cbdc and fbac members um here or Miss Katherine hosac um will appreciate this
information I I I really appreciate your suggestion uh Miss Dixit that uh cpdc uh includes as regular agenda items updates on um you know projects that may be encountering significant permitting
or other obstacles um I wonder if I could um ask uh uh I I I don't think we could uh make a motion tonight but but maybe just ask Miss samansky informally going forward
to um perhaps just have your staff provide like a list of kind of projects that are currently underway and and with particular highlights to any that are problematic and and just you know where things are moving um and I don't know
what that looks like we can um you know I I welcome the thoughts of committee members Dr Anderson thank you one of the things that I wanted to share um as somebody who's been on cpdc probably way too long for five of my six years wow one year
away it's stunning to hear that um it it's also been a space where when individual board members who are who have projects in their areas can come to cpdc to do exactly this um I remember a couple of years ago Miss Tolen brought
to cpdc the Kent Gardens project and at the time um Chuck fcho who was the um Janice zinsky and the whole committee as well as fpac they were able to provide some additional feedback and information for consideration in terms of next steps
um at that same meeting I brought forward Glasgow Middle School um where it's just to bring the things that are happening in our community so it's a space that is available and open it just needs to be you know added to the agenda
and I'm not sure if everybody is aware that this is something that could happen because it has happened um multiple times before secondly I'm glad to hear uh Mr Dunn talk about making this part of the regular agenda cuz that's one of the things that I
jotted and I wouldn't even limit it to the to the sites and the projects that are um that are experiencing obstacles but just a general overview in terms of how things are going with current projects it could be pasted out so that
it just keeps everybody informed um thirdly I I'm not sure if I heard this correctly uh Miss sensy but can you speak to the application is for rezoning because currently the uh floor
area ratio is insufficient or we are not asking to rezone we're trying to capture um more space in order to have a f that is um appropriate it's a good question because this I believe came up with Justice
before my time the county is not supportive of resoning this property it's on a conservation zone so unlike Justice we were able to go up in a zone that high had a higher threshold we are unable to do this here the County's not going to support it so the only thing we
could do was maybe lease some f from the adjoining Park you can only lease um what's adjoining propertywise so right now the park Authority is the only option for that um one thing yeah no problem one thing that we had discussed in a I think
I put a Friday letter ages ago at this point is you know one thing we could consider is and it might take a couple years but right now we keep running into this problem over and over and maybe the maximum thresholds are just too low for
schools no matter what zone it's on right because that just seems to be a reoccurring theme here so you know one thing I'm kind of interested in is should the Board of Supervisors put a motion forth to have staff at you know dpd staff um in land
use look at the zoning ordinance and possibly consider a special definition for schools on these residential zones and maybe making that threshold a little bit higher so we wouldn't even be in this situation in the first place for not just Centerville but a multitude of
schools no thank you very much for that answer and that's exactly what the conversation that was had with the issue of Justice which is to have an application that would impact all of the schools so we don't continue to have these one offs um I do want to say Mr D
when it's time I'd like to perhaps make a mo I'd like to make a motion for us to um for cpdc to perhaps request of the chair to add this um language to be part of the joint meeting with the Board of
Supervisors so we can have this discussion with that body so I I'd like to make that motion when it's time but I cannot miss the opportunity to say this the park Authority is not working under the opes that we are all serving the
same Community it it seems to be a a different approach that it has to essentially fleece Fairfax County for its coffers which does not make any sense to me We Are One Fairfax We Are
One community and the park authority over and over and over again does not reflect those ideals and the frustration that I feel with what occurred at Justice High School cabron and now this
it it's it's an it's at an all-time high and we need to have those discussions with the body that appoints the park Authority uh members because they cannot have their cake and eat it too in terms of they are an independent body but then
they run to the Board of Supervisors to fix their issues it's either their independent or they're not and right now I don't think they are but they are somewhat being they're able to do things as if they are but we need to have those
conversations with the Board of Supervisors and we this is just enough I I'm over it sorry me tell you I'm finished apologize I was muted um uh just uh two quick things uh before I call on Mystics it one based on the discussion so far
one I would just ask the Miss mansky bring to cpdc the next meeting um a draft update in some form I know that there had been a quarterly report or maybe it was every six months Report with like every project in the county I
don't know if that's what it should look like but maybe that's a template C be could be used because I I don't think I've seen a second quarterly report unless I'm wrong unless I missed it um that so if if there could be some kind of report on you know construction projects and maybe you could just
Elevate like at the top you know the ones that are problematic or need attention by cpdc or the board should be aware of so that cpdc can hear about it and then report to the Schoolboard about it so that we're all informed and then
second I I I can't remember the word you used but what you mentioned about um you know asking the the Board of Supervisors to change the f I I I don't know all the words but what you said if you could
please uh and Kevin can you please make sure it's included on the next agenda so that uh cpdc could take some kind of motion or language a proposal you know phrased in aemotion language so cpdc could take a vote on that to refer to
the school board um and then the school board could take a vote on it you know and you know to formally engage you know maybe through the superintendent maybe at a board to board level um so we can resolve this because I I've heard so
much about this issue and other permitting issues and if there any other issues that need like the board to board issue and and uh I know Dr an mentioned motion but first uh Miss Dixit uh you had a
comment I I'm new to this government local government work I've been in business for a long time and um I just failed to understand how two entities from the same government same offshoot of fairfest County can be struggling to
work together so much on this matter I'm not saying I mean I'm sure we work very great in most of the things but when it comes to land use when when it comes to there is like a ongoing reass you know uh you know complicated discussions and
land you we were talking about getting a land use attorney I'm like we are all part of fair facts just like Miss and Dr Anderson said we are fair facts One Fairfax I really want Nova parks and and everybody to come together with FCPS and work on this
together and anything I can do to you know in my capacity I would love to help help that's all thanks sure I mean if it's helpful I think in a old Friday letter we had drafted what a follow on or what a motion language could look like to be
used by the Board of Supervisors so maybe that's something we could bring back up and make sure you guys feel comfortable with it and then you could so figure out a best way to socialize that but you know staff had offered up what that could look like it would just
be a a motion to direct staff to look at the current zoning ordinance and then finding ways to amend that to help have a very narrow piece for public schools um and then just to clarify too
if you don't mind um we have started doing quarterly facility updates so we did one back in the fall end of 2024 and then um I submitted one for this like winter Edition uh back in January
so uh if if they're helpful I you know or if you wan to high if if board members have highlighted questions from it you know I'm happy to discuss it in this meeting or anything like that that's helpful I just uh two quick responses uh
the first is if if the motion was phrased as like a motion to be passed by the Board of Supervisors to their staff um it would be helpful if it was rephrased as a motion that cpdc could pass right because we can't direct
County staff but cpdc could pass a motion that could then go to the school board that could you know then be voted on right to engage you know board to board or superintendent to County Executive you know however however is
appropriate to structure it but just you know like a formal request from cbdc to school board School Board to or supervisor then for supervisor can figure out how they want to phrase it because that's their jurisdiction and purview um but just you
know if it's if it's of it it seems like something of Paramount importance to FCPS to resolve it not just for this case but for potentially future cases um and and Cub Run just seems to be the never ending Saga so if we can put a
nail in that coffin and move on that would be useful um oh and and then the the report I mean I don't think you have to do a corly report every month but maybe just High pulling out of the report the things that really need board attention right I
mean that might be useful sounds good um I think Dr Anderson you had a motion you wanted to make do you want to uh put in the words that uh Kevin could put on the agenda and we can all look at and vote on I I will do my best um but I
moov that cpdc request that the Fairfax County School Board place on the agenda o this is going to be long um an opportunity place on the agenda for the board of super for the joint meeting
with the Board of Supervisors um the facilities infrastructure uh agenda topic I'll stop there it got pretty long Kevin are you able to share your screen to so we can all look at that yeah just
give me one second Essence is that I'd like for us to make a motion to ask the chair to add this to the agenda for our meeting with the Board of Supervisors for us to include uh CIP facilities line so feel free to word it however
you'd like Kevin to capture that essence is very windy I was not ready for that oh that's probably why my lights were flickering on and off Dr Anderson does that catch it or did you want to add anything else you know what that captures it it's
fine sorry I I didn't follow what is the facilities infrastructure agenda topic um I guess that part is not necess necessary for me see to add on the agenda for the joint meeting a
discussions on facilities slash yeah on facilities matters how about that we could keep it fairly broad but it's really with an ey to talk about how can we better be collaborative on these matters and we could raise any and
all of these issues from land use zoning this specific project it should be broad so that we have latitude to do all of that in our conversations with them at the meeting okay uh uh Miss Dixit would you like to
second the motion or yes okay definitely uh all right all in favor I okay it's unanimous um uh great that was a wonderful discussion
um okay uh moving on to agenda item 1.07 um I I don't think uh uh we provided Mr manky much uh guidance on this issue so I propose to move 1.07 to the next
uh cue but I I know that there have been a lot of a lot of different renovation cues of different kinds tracked untracked and some untracked becoming tracked and um I just perhaps the next cpdc meeting um similar to our discussion
1.05 just obtaining some clarity um I think I'd previously discussed with you miss samany it' be great to have just a one page or like a list of what of our what are all of our lists you know so we can have that Clarity cuz I know there's some that exist and some that are under development um oh this is inspiring a
lot of questions okay uh Miss Dixit no sorry I just uh have to re uh I forgot to put my hand down oh okay Dr Anderson and just looking at the agenda I guess I'm asking for consideration for
us to perhaps um reschedule item 1.08 um because it's a very heavy item and I think we need a little bit more time and it seems as if we can knock out the rest with the 40 minutes that we have
remaining I I just don't see us being able to do that Justice in just the time that we have left that works for me uh without objection uh any objection okay so uh moving on to 1.09 uh I think I've
already provided uh I've I think I've talked enough so I'm going to cut myself off um uh 1 point10 updates from fpac um Miss soac you've already spoken a bit but any other updates you wanted to
share any other work that that's going on that you wanted to provide an update on sure the only thing I wanted to reiterate that the retreat is on March 15th um and we're going to see Brookfield before the large renovation starts as you may or may not know um
fpac wanted to follow a renovation pretty much from the get-go just to you know advise as we could along the way we've already had an initial tour um but now that some staging um I know there's some learning cages that have been placed out back um just to get a feel
for what the actual process is um and we're also working diligently on our memos um that will be part of our annual report which is due at the end of May but like I said if we might be able to prioritize that one I don't know we'll have to see but um that's that's pretty we're just plotting along and can you
just mention for cpdc awareness uh the memos you're working on not you but see fpac right um we are working on we're working on the P3 the two that we talked about earlier and I can't remember what the third one is because some of our newer members are working on that one um
and I actually pulled myself off of that work because I'm trying to focus on the boundaries um since I'm on the superintendent advisory committee so I purposely did not get on a committee so um I I'll look those up while we're talking and back if you really want to
know but it's in our um it's in our meeting agenda our minutes from three meetings ago I think but I can look that up for you is on the meeting um Mr can probably tell you she she has everybody and who's on what committee hi Katie take it away
hey there sorry I had to do a h a surprise reboot of my laptop right right then and there so I apologize it's one of those ones you can't delay I'm sorry um what was the question again oh the question is if uh if you could just uh
briefly mention the the memos that are being worked on by by uh fpac just for cpdc awareness and by extension the school board's awareness right so one of the items we worked on was again the uh
the charter that was a big thing the second item is considerations for procurement policies the third item is reducing cost during renovation projects and then the fourth one is
efficient permitting strategies great and is is the is the response to the P3 report and staff response is that an addition to those memos you just listed or is that uh one of those topics it'll be part of the second one I mentioned which is the
considerations for procurement policy okay uh any other discussion under this agenda item nope okay um and then we uh last we have updates from uh pil uh from Mr mansky uh gen item
1.11 um Mr mansky I know we've had extensive discussion any other issues you'd like to raise or bring to our attention no feel like we've all talked a lot in the last last month between the follow on submission and the CIP and E1
and we did a quarterly report so um yeah like I said if I have a big issue I try to put it in a Friday letter so the town of Hearn and what I think I gave you guys since we last met but like I said it was more for awareness because I hope things are going to move in the right
direction in the next couple weeks and then yeah we're still I'm working with Dr Reed closely on Centerville and you know a appreciate the the ideas to talk about this at a broader level with the zoning ordinance um and yeah we have a
two projects out to bid right now hearen and Armstrong and that'll be the last of our like six elementary schools that we were looking to do and bid an fy2 which is good so we're going to beat that spring Rush which is which is nice so we can have construction start in Earnest
for all those projects this summer um that's all great well thank you so much well with that um uh we're at Agenda item 1.12 adjournment uh then uh any other issues anyone wanted to
cover just checking okay the next cpdc meeting will be on March 20th 2025 at 7 pm in Gate House room 1600 the Fairfax County School Board comprehensive Planning Development planning and development committee is adjourned as of
8:22 PM I hope everyone has