>> The public portion of the January 12, 25 meeting of first High school board committee has now reconvened certification, a closed meeting. In order to comply with Section 2, DOT 2, Dash, 3, 7, 1, 2, d of the could Virginia is necessary for the committee to certify that since the first case school board governance committee convened a closed meeting on January 2021. 2025 to the best of each member's knowledge. Only public business matters lawfully exempted from open meeting requirements and only such public business matters as were identified in the motion convening the closed
meeting were heard discussed or considered by the committee during the closed meeting. I have a motion Dr. Anderson. Is there a second? This man? All those in favor. Unanimous for those in the room. So move forward. Certification of action taken close me. There was no action taken closed meeting.
There is no action that needs to be publicly voted on. So we're now going to begin our public agenda starting with policies that staff and indicated they believe, you know, changes. We are going to start Policy. 3, 0, 0, 3, Which is instructional materials. As a
as as a point of >> lay of the land here, folks. I think that we have in working with the governance. I mean, with the grading policy and other policies. Recognize that there is consistency around how we write policies and needs to addressed in the interest of time. I would like
to try and if we can do get through policies and we can do a sweeping of some of those things as a change based on structure and a future Instead of getting those weeds tonight. Any comments on policy, 3, 0, 0, 3 that done for instruction materials and equipment.
Dr. Anderson, I do >> continue rise. Would you like to come? Look at my coffee. Dr, Anderson, it's up
on the screen I can make it bigger.
>> Thank you. And I will skip over some of the formatting things talked about. >> Section. >> For? Adoption and approval. >> Guidelines abate are published in the current version. >> I feel like there has to be a sentence here that what's the direction? I don't know if I see the direction that we need to have here. Is it that staff will? What's the ask? Because otherwise why even
have that section? And I think that's my question with those those sections, 4, 5, going to guess that's directed at staff at Section 4, which is adoption approval based on instruction materials, guidelines for adoption. >> Based on structural tears are published in the current version of regulation. 3,004 and then 5, which is approval of programs, alsosays its of its probe is published
regulation 3,005. So I'm guessing what doctor a nurse is asking is do we need to have Section 4, 5, in the policy? >> I think the current staff recommendation is no changes. The policy, correct? So what? That's in the current, that language is in the current policies. So staff have recommended that that language stay in the policy without change. >> being that? It doesn't say anything I would say for us to get rid of that. And with
Section 6, it says instruction materials of the property of Fairfax County and something about an adjustment satisfactory adjustment must be made by the student. I don't know what that means. The last sentence there with the last section. Well, I think. There must be some accounting and I don't know. I think they're leaving it likely perfect. >> You know, somewhat vague in terms of what that is >> I think all of it or
>> I think it has to do with the fi the costs associate with a laptop. Then we need to just say that because the communication to the public so that they know what to expect, if I don't even know what to expect by reading it. How will the public know what the board expects? Well, I think that since the last review in this policy was too >> 1014, with just 10 years ago. I think their time at any type of instructional
materials, it should be a textbook could be like. >> Coue. >> Lab or lindmeier flight could be a laptop. It could be any instruction materials. Well, is the purpose of it to say that if a student damages site damages those materials that they will be held responsible and will have to reimburse. >> It says satisfactory adjustment must be made. So I think it's leaving some space to >> identify what that is and might be financial. It might
be something else. I'd I don't know. >> Well, I personally would like to see that detailed out. And if we don't have anything to say about 4, 5, then I think we should take that out. yeah, in definitions just kind of stand on its own as we've done in other documents as a stand-alone section. Sticks,
it. >> I don't have any changes. Justin does I just wanted to say number 3, the supplemental material point to be. I'm the cis Brenton on instruction that you approved by classroom use by the local school. I think that the grading policy and how we are trying to go to them or if a department grading policies an I it may
be us future change here. That's what I thinking so not this moment. But it could be that have our math standards at at the department level and a lot of the local schools a And not every school is doing their own sort of. Worksheets and they don't since more standardized. thinking this
could leave a room off of the sea. Printing anything feature wants and that's what's happening right now. But that's just future. So not a recommend change right now. I think it should become back to next year because it's been 10 years. And I think do need to look at But it's being reviewed now. on it suggesting any changes we don't have Time Inc staff is not suggesting
any change either soul. just saying that maybe this is a policy that need to look at. It again. >> weekend you open it next year. Like say, we want to look at it again. >> It's not typically how things are I think that's a fight reviewed on a 5 year cycle and I don't even know when this one was in the queue. If we're behind are not behind. us has something
>> Yeah. So the discussion that Dr Anne Supercup actually reminds me that I did have comments further down on the policy to 30 12. Which was regarding school libraries and also references Somethign Mystics. It brought out the total school curriculum. So here I think we need to do a little level setting for a moment. And this is on the agenda for later on. The issue is, is that at this time the governance committee has a lot of policies that for whatever reasons have been called
together and require review. It doesn't seem like this one is urgent sense. The staff are not requesting changes. We have just gone through the grading policy and that's still to be finalized. We also have now looking at universal design. We're looking at so many things and this is why what this governance committee is slated to do later in this conversation or sometimes Tunis, figure out how to get on a schedule. So we're reviewing everything together because I will change my mind.
I don't support moving this policy forward at this time because if we're just going authorize the same old, same old, that's really not an action. And we're going to bring new grading policy with all these other things. So I think if we could get into that habit as we figure out how to do all the, you know, 3,000 policies and also the regulations I just skim through. Not that's not ours to do, but I think we have to be way more methodical. And I understand so appreciate
mislead EU pulling together all these things out in the But this conversation just reinforces to me that we probably should be a lot more focused on the bigger approach. So for your consideration, colleagues. >> So if I'm hearing few people, it's being suggested that instead of this being a no change policy, this gets moved and we'll continue with the next no change because they will get to this for discussion. Amenable to to the group. Okay. it's going to set
this one aside because it sounds like we might have changes. Seeing no hand from a Sizemore heizer on the next policy. 32, 0, 3, Standard instructional program, health instruction. This mayor. >> So I think this policy, it's miss named the title. She
really is about the AG is exemption like health instruction exemption. That's one thing. The for the other thing is why would we want to see? I mean, there's the exemption on D for family life, education, but the items above it. I don't reason why they can't be included. And then this seems to cross need to cross reference the process by which students can be exempt. My parents and guardians. And that's not stated anywhere. So I do think
those changes are needed. speak to doctors doctors. >> Thank you. I also don't think this is a no change for the following reasons. I pulled out the same question regarding process because that
it's missing and it doesn't say who is responsible for granting these exceptions. I think that needs to be part of the conversations. And I also think that there's somewhere in here that I can't find this is exemptions should be should be should or shout because should is that we she watched language which is that's what I'm looking for. Subjective Shao is a non-negotiable. So for me, this is not a no
change. And because this is our opportunity to wrestle with these light, too. These all have to be big, substantive changes, but we have to make them because we're not going to see these again, probably for the rest of the time that we're on this board. And staff always recommends the recommendations and the board kind of wrestles with it, which is our job. So. I say we just if possible, whenever you think it makes sense, make those few changes and move it along. But for me, this is not a no change because of those missing
components. Sizemore Heizer. >> we will >> that is correct. ask follow that can make the most is. with that Paulo that was And
the about eventually people that future workers all so and lot of affection with exception because of fact all of all of the attention for.
I'm really things that make often backed up with both. about understanding of law this isn't OK, notention of the title. is amendment might be helpful. >> I think the recommendation for no changes. mean, I don't with all due respect means that the staff didn't feel
like there are changes necessary like there were no statutory changes. I've known you. data were no issue to warrant a change from the staff perspective. In this particular policy was last reviewed in 2013, 11 years ago.
>> wonder where was the perfect. wasn't going better. Spent part was for the ever we have back to event of that a little bit both of those medals and connectivity right outside my house or off of the >> We're struggling to understand yI'm not sure where you're Mike is. >> so little better when you hold it up. Yes, thank you that. focus that the fact that
with why love about little bit that I wrote that. but What else want there? little thing to with So the I send them
back back a full 7 days. >> I think it would be helpful if staff didn't see >> Basis for change. It would be helpful to know what the board would like staff to change. >> that connected with the right or wrong to grant that request the stop. that's my question. are the recommended.
>> I'm guessing that the staff that since this was adopted in 1986. And reviewed and corrected in 2013, I don't know if we have any staff that we're here at the time. Those 4 were. Added, but I'm certainly happy to go back and check with staff and see if there's some minutes or some history of how those 4 were chosen. If I may take a stab at this.
>> right. >> I think there's there is health instruction that takes place. That's not family life. Education instruction. And I think that within that standard health curriculum, at least I certainly know more familiar with 9th and 10th grade that there may be things that overlap with family life, education related to for, for example, communicable diseases that apparent ops a child out of F L E they want opt out of those lessons in the standard curriculum as well. I think personally, those are why those are named a separate exemptions.
>> it's >> still your turn. I just was trying to offer my understanding as a director student services. What I was at the school level. >> sure what's going that and that is that the board with him tomorrow? after opening world to go Earth. was I think
that that's both the West. that that. a step sexual actually do. So. that, Everything so low. just little about bill. people. >> You're okay. Moving it
forward with no changes. Are you want to set back the staff? I'm sorry. Just clarification. >> the time, that this is this is still infectious. That to stop accepting that. love that. I'm not the case that the all all factions actions would be that I don't want that. >> So since I've heard the for multiple people. Is it OK to ask that the committee? Are we comfortable naming this health instruction exemption? Can we vote on it as a committee have to go back to staff?
>> At becoming so. >> Make >> Law the motion with >> so I guess the question is because we're going to make an added to it. Does it go to the back of the pile behind the last one? When we come back to it? And in 25 minutes. Because it sounds like we want changes. So. I'll take this one out of my mind or move it to the back. thank Thank you.
48. 35 leave and leaves of absence and or human resources. Comments. Mystic's it. >> So >> I'm kind of struggling with these policies. Then it hit me like half a page of information. There's not much to do. It's 8 says effort to especially new people on the board like us. I it's a lot
information. 2 up. So I don't know how public is also going to understand any this. But anyways, the my question is with the and the CBA and plays with this still be a policy from the board. Yes, ma'am, it would. OK, I guess he's lost
to update in 2017, says more current then the other one. So I just needed a need I just want to hear my colleague talk about about it, guess, to understand. >> I did not see his first. I'm gonna go with Miss Sizemore Heizer first. >> The question for staff that policy staff are little left
them, was to that ball led over things that just a matter of policy that. I'm Dinkel. That that that that we will ready. >> The summary of changes really is just referencing the regulation. 48 35 family medical leave.
>> best school system. Dr. Anderson. Now I was just going to say. >> Many of the comments that I had were shared by Mystics. It. I just think that we keep saying how the communication. This does not communicate much. And I don't want to get into the specifics of the family Leave Act for us. The embed that here. But what what
is it that we want to say besides purpose and you should have it? Is there a line that could be in the governance? >> That says and doesn't have to be thing it just has to be more than >> refer to the regulation. That seems like a throwaway and therefore has no purpose.
>> things that you'll know me to say the best, which is the process matters and reviewing these policies waiting decades is just painful. Actually do think this board's had a really good experience of policymaking. Having done the bounty pass, reviewing the grading policy review, its been record time. I think that it's actually because of that that we are being so critical in the best way. I really do think as I look at the remaining policies, latest one that is from most recent one was last reviewed in 2021. Now
without the superintendent giving a rationale or description for any changes or why some things on a no change memo. I am hard pressed in light of our discussion so far to move forward on anything because the first time really kind of trying to level set what I would want to do. And what I've been jotting down is, you know, really strengthening of our process. We talked about looking at the policies wholesale, you know, by numbers, all the instructional policies, all the HR policies. But the other part of it is this board needs
understand why a policy is coming to us, at least for now. Until we, you know, get we've been focused on those 2 big policies boundary integrating and now we're trying to the kind of regular level setting that hasn't been done by prior boards. I mean, it's it's really I will say, personally, if I can leave any legacy for the school system, whenever I'm done with my public service on this board, it will be that every policy is on time reviewed and current. So I would suggest
I've been trying to capture, you know, like what's a process where we have to have a justification communication from the superintendent saying here's why we're saying this needs to be And here's what I think should happen given collective bargaining. And we just did the attorney maternity leave like? We can't just review these in a vacuum, especially when they are 10 11 years old. None of us remember that. So what I wonder is can we pivot and talk about? How we want to have the next round
of policies prepared for our review and you know, just get on track to what is really do. I know Robin, your staff member has done incredible work to get things organized, but I I can't see how we move forward. With this much of a So as well as having a format be the same for every policy. And then I told you that second Anderson said that it's a throwaway of all we say is look at the regulation. So I
will look forward to a little bit of a discussion on So in terms of moving forward, I think that obviously the priority coming into this year was the directive from the board last spring, which is greeting. And yes, you're right. We have policies that are overdue. Some of them right in line. Some have no changes recommended. >> You know, because there's just nothing that's really.
Happened since the last review. If in the eyes of staff that want to change that. That's my understanding. you make an incredibly valid point that these need to be reviewed in context as they connect to one another. And probably we need to have the regulations in front of us as well. So I this policy to me is simple. Based on FMLA law. And as someone who had to read the entire regulation and complete the paperwork. It's
that's clear. Okay. And this does directly to regulation. You know, we have conversations about operation should not be in regulations. So I think the law says you have to have LA this policy indicates we are in compliance with the law in the rest of details are in regulation. I'm comfortable with that. But also hearing some consternation around that. So I mean, you know, aside from adjourning. didn't you know, I have talked with Dr Reid. We
have a plan of attack moving forward. That's going to take time. It's going to take time to organize all this. It's going to take time to look at what's overdue and what relates to what so we can. we can sort of eat the elephant one bite at the time by topic so that we're not just looking at instructional materials in a vacuum when it connects 2. Similarly to other policies. I think that that agenda item has to be. Here's the bucket. It's instructional materials. Here's 3 policies going to talk about. Here's what's been
a red light. I can certainly work hard to make that happen for our February. 11. Next meeting because if we don't want to sit here and in wordsmith, some of these. It's Groundhog Day. I mean, you know, we're its big Ben. There it is right. We're going circle is. And I understand because we want to we want to do this for fidelity and have have to be right. So, you know, I certainly, for example, I'm very comfortable with this particular policy
because to me it straight forward and as someone who completed, like I said, because I needed to go through news, family medical leave. This is not part of the collective bargaining. This has nothing to do with maternity leave. This is something that's incredibly in entirely different stands alone as a law. But but I'll leave it and welcome other comments and I'll go to Dr Anderson. Thank Dr Reid, do you know what the regulation? 48 35 entails. Is it? >> Different than what is outlined in the family in The
F M L a. I would have to go back and look at what the regulation is. It looks like it's family medical leave the reference to that has been added to this policy. >> Okay. Because that would have been helpful if you have that, if you could please send it to me. That would be helpful to know because because that was a restaurant. I was trying to look for it and it didn't come up. That could definitely be me. I just
wonder can we make a reference to that act? Because not just about every policy follows a regulation, but most of the policies we don't get into the habit of saying go see the regulation. We say something. We have some sort of purpose. I don't think this is hard to to come together and I am happy just to kind of help. By the time we come back with the 11th to kind of shop around, cleaning this up a little bit starting to look like? Well, I think we're heading because
I've had lots of conversations with you. And I know you've had lots of conversations with everybody else about what that's going to look like. So we can make this. Purposeful for the purposes of the board without just. Go to the rent, go to the regulation because that's a have that that I'd like to see us break. But I would need a little bit more time than we have right now. But I won't be in support of moving this forward right now. The clerk has put up the regulation. If you want to look at it. It's 12 pages
long. Mystic's Mystic's it. >> I'm just looking at the regulation. Trump ages? I I hope we have more more than to buy a dress and the policy
just to explain that regulation I don't know that this is a standard practice to vessel regulation and policies or is it just because FMLA? Is there a specific? >> Lull? >> It just happened in 2 previous policy. So I think. >> Okay. >> Okay. I And this is going going to from this matter in and and chair. So we I wanted to CV can like have one policy
for you even start of doing medical leave in this leave and sick leave in pto's and the same way for it. Like all and that I'm going to the 10 different policies, I guess looks like for one, you know, one pagers, I should say. So How are grading policy is and how our government all bounty Pala says those are like policies to look at review them and You've done a lot of
work. But this looks like a really like. I don't know desk looked like in so little those policies all over the place. So I think we should put all the leaves in one Consolidate like Maybe some. We cannot some of the can. Is that a question? Let's discuss with
Yeah, that that's discussion. I guess not a question for the for the government are team committee to discuss. And this may I may come That's such a great idea stick that I feel like that's the kind of stuff that we want to be thinking about. And you're right. We did. We retired at least one, if not 2 of our policies with the grading policy. The motion, though, this that kind of thing that would be done if we were reviewing the entire set of human resources
policies. >> At the same time. So that's really how we want to figure this out. And then we could tackle one been. So our heads are all in it. So I don't know did. And I believe when Dr Reid arrived, she did review some HR policies and finance policies. we've reviewed some light of collective bargaining. But, you know, this is the kind of planning like, do we want to tackle this or do we need to think like even more broadly? let's take it. are support this committee's term, you know, will be up in July. We could say we want to you know, maybe
stick Whatever. What happens with the next one. But can we devise a plan and put it in place and then we get to the formatting and transfer ul you open the superintendent like this is why they're suggesting what they suggest. So, but I really I'm really excited by your idea. Dr Anderson. So that and I'd like to make a motion. But I also want to ask
the question in terms of how long would it take for us to pull together? >> All of the leaf policies as a bundle, obviously have staff have a chance to review it and then bring that bundle too. To this committee. How long would that take? I don't know. I would have to research how many leave policies there are and what the reason for why they're separate. >> Is there may be a good reason for that
>> changes other than just bundling them. You want. >> do not climb. I misunderstood. I'm sorry. I was not clear. I was not clear it wasn't for you to take them and bundle them together. It's essentially 2 pull all of the policies that have to do with leave. You don't have to do anything except to review it. So that staff has a good sense of what there is and bring that back to us to tackle. I don't know if there's 10. I don't know if this 20, I don't know. There's 30 but we can't
keep having this conversation because that's where we want to head to. And I didn't want to make a motion in a vacuum with saying all by next month you'll bring us the 10 leave policies. What if this 30 of them and you would not have had an opportunity to review them? I don't need for you to bundle them. We can make that decision here and have those conversations because that's the position of the board. The same way that we did with the grading policy as we were going through the work, we decided which worse uplift
Lewis on to play content. I just want to know who could be responsible for. And I don't even if it's you, maybe clerk. Can we pulled? Can we just pull how many leave policies that we have and how long would that take? 2? Put in a folder for us to review and have the conversation at next meeting and and then we asked them to do it. And then we asked do this for the cip. I'm being reminded so. So here's what I think we need to understand right? I think that
asking staff. 2. Look how we might read line. >> Policy before we vote on it they might redline it before it comes to us for a vote. If it's warmer, reviewing, I think is a fair ask of staff. I don't think it's a fair ask of staff to some to pull. think that's our staff aides. That's our people who prepare us for a meeting. I think there has to be delineation. I am very grateful to Dr Reid who has met with me and we've talked about a way forward.
someone from her side of the House to help support the work. Okay. because, you it's got we need somebody who can sit with this 3 weeks in a row to try organize the way we're talking about. And then we can be more productive and in our work in our committee work once things have been sort of collate, better and then, you know, if we do our own work
outside of committee, for example, let's say hypothetically, we've done work. We've collated some things and suddenly this leave policy came up. Hopefully ahead of time. We can say I wonder how many leave policies are sober, prepare before we talk about leave policy to do that prep work before becoming the room. Right? And makes perfect sense. So here's my ask because one way or the other, we have to move out of the conversations. The agent to the action stage. >> And I and that's why I was asking how long would that take? Because I want to be sensitive to no one is sitting
around waiting for us to throw more working your direction. Everybody's plate is already. Well, fall is already full. I do know we had some conversations before and this is speaking about the school board office and we had a person in a position that did work with policies and that person has retired. We going to replace that person. That's one question. But 2 in the short term and we could use this as a temper to help us move forward. I'm happy to put
forward my energy and time. I never want to say things and just say it's somebody else's problem to pull I I'm happy to work with the clerks to pull all of the policies that have to do with leave just so we could get a sense of what exists. But I also think we need to get that policy person back into the office ASAP to do exactly the things that we're talking about here with that overly burdening the clerk's themselves or the staff. Is that a question for
the clerk? And yes, love it. So this is a conversation we've been having. Yes, we had an individual who did policies, but she was more of a she just did. The administrative work is something I have proposed is that we have a policy person who is doing the administrative work, but is also doing the work that you all are talking about. Looking more at the policies, putting things together, doing more of
a policy analyst. But that is a conversation that we're having in general, because if we were to do that, it would change some of the setups in the clerk's office. So that's a conversation I've been having with our vice chair right now. I would just light somebody who can just >> Cole. So he's not exactly right now. That is something I've asked our deputy Clerk, Janet Brown to take on the policy And so she's been doing that. But she also does have her. >> Other >> In the interest of time, I
worked with the superintendent. We have somebody in mind to help us do this work. Okay. We have someone in mind and weren't. The clerks are for packed. This person has agreed to do it. So I'm gonna go in that direction. I'm going to work with that person. And then we will, you know, put together future agendas. If you want to prioritize all the leave policies on, make sure that we do that before the next meeting. I would say let's not there because it seems to be low hanging fruit and we could
work a things hanging fruit for this committee. And we can work at the process before gets to the heavy-duty policies of cetera. >> I would like to propose that as the next step. >> This policy obviously is not going on today. Saw take it out of my binder as well. Sizemore Heizer.
>> that button. have to although everything. whole thing, for that out because believe that we were able all the that that one of the battle for rest of the that the That's a lot. So supposed
to happen. It was want COVID as a Lobo center will lose helpful. What about >> yeah. I just wanted to add that because there's not a justification with any of these policies coming to us from the superintendent. I don't think that approving any of these today or not. Will matter much because they're all quite out of date there
beyond 5 years. And we don't have enough information. not really inclined to take action on these. I don't think this was that we needed to have this conversation and get our direction and its been really valuable. But until we really know the scope of what we're talking about, I don't I don't expect that I would approve anything coming out of this meeting today. So given that. >> We all have questions and perhaps moving forward when we
get policies where there's no change, it sounds like we're asking staff to. Perhaps provide us with the justification as to why no change. I don't know what. Time it takes to do that for staff that are But it seems to me that then we're going to move on to things that are not listed is no change, but could perhaps be. Discussed and added.
>> Well, again, those are they're on the same bucket for me. None of these is any earlier than 2019. So I have lots of questions on all the other ones. And I just think we would be sitting here saying we don't know the answers. The other thing I want to mention here is a section in the policy called summary of changes and so no change memo could have in that space. know, chains at this time. Why it could explain why or could be a trans middle memo to the board that comes with a cover sheet that says
this is why there are no changes where this is why there are changes because another policies, it does say what the summary of changes are, whether it's formatting or maybe it's a legal update or state requirement. Lake, all of this just has to be. We've talked about the more consistent and disciplined with how these policies are. Unfortunately, they've been all over and we're now here. But in addition to getting clear on our school board office, I'd DRA reminding me there was a position that used to support the superintendent in doing this. It was Marci Neely and she was the person
who would. Do that. And I just I'm hard pressed to. Is there anyone in the superintendent staff focused on policy and policy writing? I mean, I literally have a master's in it. So I have some I guess that this is where, you know, I'm not an expert in grading, right? So I learned and I trusted the superintendents in put in some my but I'm not an expert in how to buy, you know, trucks and school buses,
right? I don't we need more of a partnership, I think and some of that lift to inform our decisions and balance what our community is telling us to do with the school system. That is our value statement that we put in. But it's got to be based on something I I'm not just going to get out. so misleading, enforcing I just I don't I don't I don't see the again. I don't them going to be able to prove any of the policy. So discussing them. It's okay for me not did you
want to say something Dre? just going to spawn. Miss Neal did not write policy. She just coordinated providing policy from staff. >> To the board office when requested. And we simply Laura provides those to the board office when they requested. So they're still provided upon request from the board office. >> Thank you for that clarification. However, there needs to be more than just a shuffling of the papers over. We need a substantive piece of informatioYou know, do you
think family policy is enough? Do you think are leave policy should look? What is your director of HR thing? Does he find that our staff are confused about where to go for policies and with the understanding is, I mean, you have that knowledge, Dr Reid and we don't so it's a really big missing piece for me. >> So the staff, the policies provided this evening. I didn't select them for this meeting. They were selected by the board office. They have previously been sitting for
some time. 2 in the category of know, leave suggested are no changes, suggested those recommendations came from staff. So staff on the leave did not feel there are any changes requested other than the clarification of the Family Medical Leave Act. There are other no change >> policies that staff every no change policy has been reviewed by staff in that department who determined there's no change necessary. I
can go back and ask them to write why there's no change necessary. But that's what the determination is or they wouldn't be in this. No change category. Unfortunately. The no change categories. Rent are really kind of random. They're all over depending on content. I don't >> know why that is other than part of the goal of this governance committee was to get back. And not have overdue policies. Right. So I think the cleanup is going to be for whatever reason is across
multiple areas. So trying to get this cleaned up, which is I think what misleading tried to put together is pull everything that's old older than it should be to try to clean up so that we can implement a cycle moving forward. So it's your call as a board committee, rather. You want to start a cycle before we clean up old policies or do it in the middle or create, you know, different. System it will work with whatever system that will provide the board
office. Whatever it is, a request in a timely fashion with whatever background information you want. Well, thank you. But as I've said before, sometimes we don't know what we don't know. >> And out which for a second over to the cip policies, some Sizemore Heizer and I looked at that and said, well, there's like 20 policies and some of them contradict. And I don't understand how the superintendent can do that job knowing that these policies can you can even follow the policy. So you're not even
then compliant. There's a pattern. And it's unfortunate that we all stuck in here and that people didn't do their jobs years ago. But we have to fix this. And I would like to know and it's hard pressed with the caliber of team that you've put together. Dr Reid, that your department heads are like, wow, we really should figure out, you know, our policies aligned. Are they integrated? They best serving our mission. We're here now getting to it. But we are a part time board and we're trying our best. You have the resources if you're directors, think I will ask, where are
the red lines for the cip policies because they just seem to be nowhere They're not on this agenda. So we didn't provide all this agenda. It is. It is on this agenda. Mystic's it. Yeah. I just want say the same thing. My saying that school board CBS is run
by school board policies right? >> Still, we don't have a dedicated person from school board doing policy work. And I'm not saying our board is being, I guess never done before. Same thing at stupid in office. There should be one person dedicated to are at least committed to work with us on the policy matter. And they can work. The department heads of and the leadership team. Probably does so. I find
it interesting for it policy that no change has come and I don't maybe got them has to look at it again because since 2015, have not updated it. And it is we have got to cloud computing, know, and there's lot of the others other things we use and they do to go is I'm sure the clouds should be mentioned as there somewhere are something I'm not a 90% just a little bit soul. I just
want to know it did like who live use those policies in that department so far like it. There was one policy, but that data security processing. The Mr. Sethi would be the last eyes on any recommendation on policy related to It security. >> Okay. >> So I would like to know that he viewed this and he said there is no change is a quiet at this moment to should be some reason. A common that
out Mr. Set. He said this. Common like you. He proved this. That's we would like to at least get that sense that then he does he's an expert. And if he doesn't think that needs to be changed and they know it was like a I see I would be a big do. That's right. Because of but I mean, I just find interesting. from 2015, it has not been changed updated. Sorry. Dr. Anderson.
It's a process question because I want to make sure I fully my mind around this because Dr Reid start seeing some things. And I was trying to write some notes, but I don't think I gathered all of it. >> How this comes to be is we decide the policies that we want to review and governance. And then we tell staff. >> My understanding is that the governance committee as a board committee and the board sets the agenda for the committee meetings, which means the board directs which
policies they're wanting to review on this cycle. >> And again, this is why walked into this is what I understand on the cycle. I 5 years staff come to the board office. If there's a legal change or general assembly change, some statutory change. We would come to clarify that the board office, but absent that the cycle, I believe has been determined by the board and generally at least when I arrived, there was a an
individual in the board office responsible for policy that worked with the superintendent's office to make sure that whatever was set on the government's agenda that we would provide documents for governance meetings and at this time, Laura Canal provides those documents. She's the point person for all department heads who are providing policy and then provides it to the board office. When we're clear that it's on the agenda, OK? Thank you. That is very
helpful. 2 things that I want to say and one is I understand the frustration over the fact that we have policies that are outdated. >> We have been on the board uni for this is your 6 and we could also absorb some responsibility for not moving some of the things forward. But I also know that the time was not just spent around. We could have been more efficient. Sure, but there been other things that have taken precedence in entirely taking up space. We experience that would be policy. That was
the focus we honed in and it got finished and it took a lot of time. Then we turn our attention to the grading policy. That was the focus I could recall in years past the focus was the equity policy. So everything else was behind that then that the trust policy was part of it. The controversial issues policy, those of the things that took our attention away from the regular routine. I also agree with what was been, what's what with what has been said was we are a part-time board,
but we need to have the proper staffing to support our work. The policy work belongs to the board. Yes, we need to have cooperation and collaboration with the superintendent's office, but it should be entirely on the superintendent to do so. We need to hire somebody ASAP in our office. Well, then ISIS so that if we switch, if we say we're going to leave, you leave, they bring all of the leave policies together and we shuffle it to Doctor Reed. She
disperses it to whomever and they give us back. Yes, change. This is this is what has you know, this is what we're thinking about big. This is why I know changes. >> Whatever that runs, middle foreign looks like to give us their thinking because we have today leave. We have food services. We It. We don't have those 3 people here and we shouldn't because that's not a good use of their time. But we need to have that information that Mystics just talked about, which is. What does
mississipi thing. You know, 10 years is a long time. It policies to not need any. Revisions because it changes so quickly. We could barely keep up with it. And we have to have that be reflected in our language. So this is my long-winded way of saying we need to hire somebody in our office to do this thing that we're talking about here so that we have better communication and what effective work with the superintendent's office. So I think that might be a
communication that we bring to the chair and vice chair for us to talk about ASAP because we're hampered and we are always going to be in this position where something is going to come up. That's going to be dire and we're going to give that all about tension. And then meanwhile, that person who's working for can make those adjustments. Thank you, Missus, wiser. just going to say that. I think.
>> was misleading, worked a Lehigh, the superintendent back half of what to do today. But maybe it would be good with One-on-one conversations with warrants or talk about what might work for us. It is Committee members and then we can work. We're not close start the board. I think some of that organization thank you need to cool. sort of manage office and if that means hiring somebody specifically focus policy and that that makes sense to me. But think that that continuity have squared off school grounds, a policy that's right that by
the expertise that we know the policy. So I think having that continuity to the school board office makes lot of sense of comfort. That process make I asked my colleagues said that and baby policy that have taken quite bit tension, other governments committee. And I think this is a good space and time to summer program talking about for which is go back and kind of organized, systematic review of all the policies. I thank you for starting that work. can find the point person living in the school
office. For personally to ownership of A project management perspective, it would go a long way making critical processes what's top of was a tense moment now. A money to have the conversation on. How Sunday commission because the someone have to stick this. My understanding was that. additions were rare and the rapid changes are reflected because those can mended morning's Alina We're
going have to possibly much more specifics. I don't think how that works. And if we're going to have also what specific and we have update them regularly to mystic this point about the IT policy. So I wonder this will cost a tablet got to read about what this stop work at what looking to changes. I mean, look and operate look at Still whatever you need appeal regulation. One is that we want to go back some clarity in. How both
sides to it's World recommend changes and changes. I think that's a part of that project engine processor policy review. They could set up. That's what I have operate at. Thank you for your hard work on this. I can share what staff currently look at. And are they still legal >> and really, that's pretty much is there the will because
the I mean, that's the role of the staff to make sure that the policy follow statute. >> I think that's mood to right, Mike. Because help me this? Or I have my husband recommendations for changes not just the compliance with recommendation, right? But it's a recommendation to keep profits up to date. You can go compliance regulations. And so
that's the question who's in charge of making recommendations to our to keep up today, perspective a conservation perspective it. That's not what staff is doing. protesting that it a process happened. my question. >> Again, if that's the question, I I think that the board ultimately has a policy or a governance committee to review the policy. For up to date in us and the board's comfort with its up to date in us. The staff is going to
generally provide feedback on whether it's legally defensible or perhaps there's been some situation that requires another look which requires some amendments or titles of Duke Apartments are nor chart may have changed or I'm just looking through some of these >> you know, it's. It's not. Around philosophy generally. You know, that's what the board looks at it in this committee to determine the
accuracy for certain that more global purpose. But staff are not looking for that. They're not going to write into a policy of philosophy of staff because really the staff marching orders sent the regulation generally. >> I do think there's a space heater and up to talk about. Nations around best practices from our experts and the ferocity set by the board. But this to me. Understanding
persons from the brink. Process and my time is up. Does anybody have an urgent go back? >> So I'm going to tell you that we have just wax and wane philosophical for. The good 2 hours what I'm hearing is we want to review policies in a bucket hearing. The following
buckets leave instructional materials, instructional technology and cip. The ones I have heard elevated the most are cip. Or should I say the one elevated the most is seems to be policies in the cip >> you know, I'm happy to do that. I'm happy to chair the committee. I'm gonna take complete control of it. And we're going to do with the way I want to do it. >> That's not my leadership style. So we do need to be productive. So when we're going to have future meetings,
we need to be productive and I I need help and figure out how do that because I thought together I put together productive agenda today and it was not a productive meeting. May have been productive in. Waxing and waning philosophical but wasn't productive because we check nothing off of our list. So I do. I as I have indicated before, Dr Reid has very generous in identifying someone who can work with me.
To pull policies and make sense of it. I also based on this conversation would do it work with that person to look at it, how we can tackle things that belong in buckets. Obviously litigation is going to be our number one priority. Anything that statutory anything that's changed? Anything need we need to to get you know, reviewed in a timely fashion based on law that needs to go to the top of our list at all times. But but like I said, what I've been hearing is the cip. They're
pretty desperate for some changes to policies have been redline to. I think we need to review those I will try to do those as a bucket in mind that I think as I'm leaving this conversation will be my party for the next meeting. I'll stop and pause right there to see if other people have a comment this man. Us your placard up. Well, I have a different view of today's discussion. This discussion for me has been like 3 years in the making. >> I found a very productive. We actually did 2 items on the agenda we had our closed meeting as allowed by law. And
we did number 5 discussed characterization of reviewing policies through June 2025. Once I got into the discussion in heard from my colleagues, which I can only do in this room, I realize that I can continue with the agenda has provided and I'm really glad we've gone through the process of trying to see how discombobulated is. So I think this has been a hugely successful meeting. I mean, recognize we didn't check these off, but I don't think it would help our schools to just check them off. What I'd
like to do is, you know, I don't necessarily support looking at technology and looking leave because that's going to right back here. We've got to look at the whole sets. So can we asked the superintendent to come back to the next meeting with a time line and say just like with the cip policies. How long would it take you to review the cip policies we passed the follow on in February 2024. and apparently they were reviewed in April Twenty-twenty for him. But so 2 2 months is a rezone a time
for it for instructional policies like? We can also review. All I know when when I help prepare the motion with Rachna for the Cip, I did read all the policies and I said, you know what? There's things that don't they compete against each other. sustainability goals are in there. So at least I could say to the superintendent hay, I already see that there's lots of miss alignment, but we need the content matter experts to go through and say, actually, you know what, we are now doing this federal program and
we have to have this number of people in this kind of design. I just think I would like to propose and I want just yet, but that we asked the superintendent to please return to the next meeting with the timeline of what's possible to review numbers by numbers. And let's just have a plan through June 2025. But also be on. And maybe we only planned to June. 25 we ask our colleagues as they come as the governance committee may change once we do our annual Bjoergen July. Dre isn't
something. The final option. Yes, ma'm anything is just want to be clear, miss mayor and it's coming back to the next governance committee meeting with a plan for which policies I think we can. >> Manage for each subsequent meeting between now and June 2025. Is that correct? Yes, and my expectation is not that we do all of instruction in March and all of HR in May or
April. You know, it's. >> What can we? How can we face this work have it done meeting, please. So your staff can thoughtfully review it. We can talk, you know, is it 3 months for every I mean, I know you mentioned your pasta vision. You would have a number every year and you OK, we're going to the sets of policies, right? And that's how we keep that five-year timeline going. So looking knowing what your staff conveyor and all the other priorities. What is a reasonable timeline? Yes, ma'am. We could create that
>> Dr Anderson. >> Thank I think the only concern that I have with this is leads to fundamentally what is it that we're looking for staff to do you already articulated that unless there's a change in General Assembly, a new legal issue, those of the things that alert staff to needing to do a change the policies, at least propose the change a change in the policies to the board. What I also believe that I heard is when staff reviews
the policies is just too make sure that it's legal. It's not to tinker around the edges of the other components. Is that accurate? It's generally