>> All right. Good afternoon. The 4/29/2025. regular meeting of the first High School board governance committee will now come to order. Dr. Anderson has submitted a written request to attend this afternoon's meeting virtually due to personal conflict. She
is a family emergency attending this afternoon's meeting from Annandale, Virginia. All those in favor of approving Dr. Anderson's request. Sizemore Heizer this mayor and myself that unanimous, it's approved Dr.
Anderson, can you check your mic? >> it all. >> Good afternoon. We can hear
you. Thank you. >> Mystic's it's up to today. Okay. We will now vote to approve the minutes of the March 18, 2025 and April one.
25 meeting of the government's committee. All right. Second by aired and just to clarify that motion is with leave for
the clerk to make dramatic on formatting changes. Perfect. So the motion the tables at the governance committee approved the minutes from March 18, 2025 and April one 2025. with leave for the clerk
to make dramatic confirming at its all those in favor. Sizemore Heizer mayor and myself unit and Anderson. Yes,
I think so. That's all for us. All right. Motion passes. All right for a start. Policy, 1 dot, '03, policy. 2 to 3 to student that school. Cardi are
read for item 1, student attendance school. >> Thank you. Miss the. >> Memo is fairly short,
essentially. The changes it's policy, including adding a philosophy section outlining the definition of chronic absenteeism and the inclusion of both excused and unexcused
absences. additionally, the title for Section 7 changed the word pride procedures to policy >> it's recommended that the
proposal under section 7 and the steps included in the proposal be moved to the regulation. And then additionally, the SBA policies, compulsory
attendance options and JB student absences are attached. So it's ready for your review.
Anyone like to comment. The policy. >> My hand up lady. Okay. Dr
Anderson. So I am just trying to get my camera on. Thank you for this information. Just a couple of things under. And
just generally I mentioned this all of the time. I'd like for us to get to some sort of consensus as to whether or not we're going to be, including parents, guardians and
caregivers. So I wanted to raise that. But more substantially. And or philosophy. I wonder if we
benefit by adding a sentence at the end of the philosophy section that essentially states that and 180 day school
year, 18 days of absences, well, result in chronic and a chronic absenteeism designation the reason why I
want to uplift that. It's because very often 10%. Doesn't become very concrete at times families. And as I say over and over again, this
communication to the public directives of the superintendent. I think that might be a good consideration just to make it more concrete, that 10% is not necessarily
what people think it is. So that's won. Should I stop here? Should I go on to the
second base? You can finish. On Page Corey where we have that this mission, this
missile precautions I wonder if we just need to have kind of a more high-level statement because this seems pretty procedural.
>> And since many of the other very specific how to swim moved into the regulation. I wonder if the same should be provided for much of the
dismissal precautions. And I believe those are my 2 statements. On this so far.
>> Well, agree with Dr ended since first comment about including in philosophy, the chronic absenteeism. trigger. So I support adding that kind
of language there. I think the comments also about dismissal. I mean precautions, really, what we're talking about is its the procedures. But we
want to let people know that we're not going to release their children without the exact meeting. What we have is the rule. I already thought what's there was kind of
repetitive. So I'm fine to have that be a tighter section you know, just talks about. And I even wondered if the procedure is that. I thought it was apparent that students
going to be released to the emergency person or person listed Inc S. So if there's something else like a neighbor can come by, I don't even know
that's a well Dre. But if so, did they come in with a noted is the parent colleague and that might be a regulation. But again, if allowed to charge her out to leave,
people not listed insists is there allowable. Person? no, we're not. only the emergency
contact. Persons on a students file would be authorized to. >> Authorize the release of a student either to themselves or to someone else. But there has to go through. Those
people. Okay explain that fit a neighbor just can't show up without the school confirming that the neighbors coming on behalf of one of those. Parent, guardian or caregivers, whatever the
language is that the board chooses. But whoever is on that emergency contact. Would be the sole arbiter of release. So that's what I think is important to say is that one we're not going
release any student unless they're with to that person who's already listed insists or their designee. >> Those are the put most important things. I think the family needs to understand and then everything else could be
procedural. So I do agree with Dr Anderson's input there. The other comments I had was I think it's good that we are. And I think we talk about last time adding in for the mental
health as an excused absence. But I do know that and I had a parent asking about this recently. If the parent is saying my child needs a mental health day and they're up to 15 or 16 and now they're
starting to rack up unexcused absences. I think it's important to qualify that while a parent guardian may say my child taking a mental health day unless it's backed
by some kind of medical note, even if it's a social worker note, it is going to be Danes as an unexcused absence. And I get that fairly often that
request the students taking a mental health day. They don't have an approved. Doctors know. Well, that right now that is an unexcused absence in our system. So is this
where we clarify? How we're going to ask? Guardians to justify or not that their student is taking a mental health day. So that's question. No Dre join answer.
We could just keep it for discussion. And I apologize most its from it. It's in a
section the new language, sentences. So we're allowing it right. But you know, if it's a medical procedure or it
seems like when we families are asked to provide medical as the reason, then they say we need a doctor's note. And if they're doing that for mental health. They may not
have a doctor's note. And so these families are upset that there your child is being an excuse having an unexcused absence. So I'm saying if we're going to put in here that that is unacceptable
allowance. Well, what is acceptable proof? Or justification? >> So I think in for there's not a requirement that says that a doctor's note is
required. You know, it's if the in the parents judgment. They need a mental health day. I believe based on this policy that would be sufficient. I
think. There may be cases when it's. >> Multiple mental health days that a school might say we would. You know, that seems to be a larger issue.
>> And we would, you know, appreciate professional mental health. Individuals certifying that, you know, that. That they're supporting your
student. So I but I don't think, you know, if there are one or 2 days for mental health days that there's a requirement. For physician's note or you know, accounts or Notre.
>> So forth. I could just follow up. I mean, that may be a very reasonable path forward. The right now the schools must listed as an unexcused absence.
>> That's what I have e-mails from parents saying my daughter is now on the 15th day of, you know, throughout the year mental health and it's being counted as an unexcused absence. If you want
to have it happen, as you explained, it sounds like something needs to change and how it's being locked. I can check into that I can show you the email I had. That might help us further look into
that. >> All right. I do think that it when we think about. What I know principals are wrestling
with is that both excused and unexcused absences count towards chronic absenteeism. So even if a student has 15
excused absences in the first 150 days 50, that's 10% of the school year. To that point and that student would be considered chronically absent, even though they were all
excused. And that's where we have had principal say. It's hard to get parents understand that going on a trip or taking
a family vacation or fill in the blank, even though apparent excuse, is it still counts against the school for chronic absenteeism. So well.
So I think that that's in fact, last year we did maybe it's 2 years ago. We did some checking some of our high schools and we were surprised to find that one of the reasons for chronic absenteeism being so high
after COVID was actually our students averaging. If you recall, I to paraphrase but data three-point-one above and were students in general in
good standing these that we had a vision, I think of students that perhaps we're struggling academically. And so far it's not coming school. But that was not the case. In fact, that the group that had
accelerated there absences were actually students academically performing above average whose parents were saying they need a break here and there. And so, but it
still counts against a school in terms of chronic absenteeism. I think that we want to try I think the reason the 10% was listed 10% or more
is because it any point in the year we want to define. Even for 100 days in if they if a students missed 10 days, we do want to wait till they missed 18 days before they're called
chronically absent because at 100 days having this 10 or 12 puts them in that category and would make them eligible for some of her attendance interventions like extra
programs during break times or Saturday or after school. So just think that was strategically named and probably should have done a better job of explaining that
from the get-go and the change language. >> Several 100, you have any that.
>> I'll take my turn. I I agree with Dr Reid. I think that I'm not saying we can't put an example of the mathematical equation here at the end of philosophy.
>> But I also think 10% pretty easy to calculate, but I would fear putting it has 18 days at 180 because as she indicated. The clock starts the first day. You know you miss today's
of the First 10 days are chronically absent. Okay. So we need people understand it's 10% of the number of schools that we need to add something that clarifies that at some other point, I'm not opposed
to it. In terms of the mental health challenges. I think that people just need to understand exactly what Dre just explain. It doesn't matter. At the end the day whether something's excuse for not excuse, quite frankly,
there was a time when we created behavior. There was a time when something was excused. You didn't you eligible to make up what you missed. But we don't do that anymore. So if whether it's
excuse or an excuse you're eligible for make up for what you missed on the day you were there. So I understand parents getting the weeds. I would just say this that. I
certainly don't want to be a school that says. Robin Lady needs a mental health day today because I told my mom, like I'm pretty kept up on things. And I just eat it. I need to go get pedicure. not
trying to be insensitive, but there are people real mental health issues and I don't I don't. And that's important. Schools know when that's going on. I think that's what they're naming here. And when
they know that that's what's going on. don't think parents are coming up against situations where it's not excuse because most of us are, you know, talking with private therapist or we understand we're in a partial day
treatment. We understand things are going on. So again, I'm glad it's named in here because it wasn't prior. So I'm glad it's named. The other thing from Doctor, Anderson. I
mean that from both Dr Anderson and this mayor and want them to name the emergency care card under dismissal precautions. We won't just disappear because I think procedurally it says a
formal checkout system is maintained each school's. I think that's the operation allies. Part of it. I'm comfortable with what's written. But you want clarity in the first sentence. Principles not releases 2 during the school any person not authorized on emergency
care card. It's huge, right? If you want to name them or to your card, which is which is captured in system, OK with
adding that? So I guess the last thing I'll say is I'm okay with this policy as its written, but I can also do
some slight. But, you know, adjustments if that's what people are asking for. Mr. Sizemore Heizer. Just really
quickly on that. Last hop in emergency care card. Is there ever a situation where a parent is seeing a verbal consent to release some child to >> My card. Facing a verbal
consent. We are e-mail. I'm just I'm thing is to get where there's emergency. And while the emergency care card is unavailable and the parent can say, hey, they're all available.
>> It's My concern is we name it. Does that take that away? Do we allow that if there's ever a situation where I don't know, let's say you're both parents named on the card. Both parents are out of town
and the neighbors also out of town is named and the kidneys. You picked up taken to hospital. Is there a situation where us to a family member of the parent might say? email. So there's a record of it. I
get permission from this lady to pick you know. Little Joe and taken to the hospital is that some Billy Lau or not? Yes, ma'am. I believe we would allow that to the point is
that we just want to make sure we make contact with somebody who's on that emergency list. >> And life happens. We just want to make sure that that contact has given clear
direction on how they want as the situation manage for their child. So my young couple naming the card itself. something I think the language or is fine. So that's us.
>> I'm fine with that. Dr, Anderson, to want to go back. >> Yes, looks okay. I think there was a misunderstanding
regarding my statements about this missile precautions. I just thought that whole section was a little bit too prescriptive. It was the how to which I believe should
live. And the and the personal regulation. What I was my advocacy was for a high level statement which essentially
could be that sentence of students are released only on request authorization of a parent or guardian. I think that. Pretty much speaks to
what our expectations are for the policy. Everything else. I think could live and the procedures the regulations I did not have any commentary
regarding name cards because as somebody who released many a child over these years, do go beyond those that are named
and the card. But that was not my comment on my advocacy. It was just to remove what seems procal and to have a high level statement which I think is satisfied by that very
first sentence in the second paragraph under that section. And then I did send some language to you all. I just emailed it to add that
additional statement. And I do understand, as we keep going, you know, a child could be chronically absent at any time, but still having some sort of very clear picture, I
think would be very helpful to families. So I did send some language that I would like to make a motion for in just a little while, but I did have one more clarification because
I thought the conversation around this was different. Dre suspensions are considered to be an excuse absences. >> And are counted towards
chronic absenteeism. >> Let me check. I know. And the came from that was not true. They were counted is excused absences. So let me.
Find out here or a plate. >> Thank you. Because in Section 3, which is the philosophy that final sentence says excuse absences,
unexcused absences and suspensions. If suspensions are part part of Well. >> Count towards an excuse absences and chronic
absenteeism. I think we have another can of worms there that can be potentially. >> Be brought to attention by families whose children are
suspended. Let me check on that. Sure why you do that? Can I make my motion to add 180 day language as the final
sentence, the philosophy section. >> I just responded If you want me to be clear, I just responded to your email with a different idea. I don't want
to get 180 because that's the end of the year. I said, for example, at 50 days, if a student Smith's 5, their conflict doesn't economy apps. And I want to back it up. So people understand it's a
snapshot time as we move through the year. >> And I would be fine with that just so long as we have something that delineates such. I'm just pulling it up.
I didn't have that screen up 50 days. You I'm fine with what you have amended.
>> Any other comments on that a second or you want to comment Mayor? I have a comment. So. mean, I love that this is an example of why it's important to talk about these
things because we're going to codify this and regarding an excuse, an excuse. I've had staff in the past advocate to take similar approach when it
comes to their leave. You know, they have sick leave and then they have other leave and staff in the past about okay to say just give me my bank believe and I use it as it
like a summer professional. And so that aside, if it doesn't really matter, if it's excuse Iran excuse, we should stop asking people to delineate and that would
really further make the case that any absence from school, even when you need to is still something to be used. Very sparingly. And by continuing to say to people, it's
excuses. It's pointless. Because and then the philosophy really indicates what lady is talking about, which is basically he has throughout the year, if at any
given time you're missing 10% of the days of school, you or kid is chronically absent. So maybe we don't have an unexcused absence peas and
that would really the 2, though, I think this is that ad campaign and education campaign for families, which I would think would be good to do at the start of the year. Not at this point. So maybe
this goes into effect for the next school year. What not? But I think it's an important stake to put in the ground at this time. >> Also up there and that when
got weight, put Doctor Murray to give him answer. I think this man has made a very, very strong point because I have spent years explaining to parents why they out because
they figured if it's excuse, then it's OK. So I definitely would like to pursue that statement. A lot of it. But I'm let's let me know, says
that can see when Doctor Murray has a response forming. Yeah, I'm Dr. And if you want to respond now that I'm happy to hold other questions. If anyone else wants talk about this. So, you know, I think
this is. One of those. Age old questions and education might be. There's always an argument. We think it's an excuse. Someone thinks it's excused. 8.
>> It the delineation may not matter to the state in regards to determining chronic absenteeism rates. It does, however, give parents the authority to make decisions
about attendance for their student. And there are other activities that are often predicated on excused or unexcused absences. You know,
you lose privileges to participate. Another activities. Sports plays bands. I mean, there a lot of things are predicated on making sure that students are
in attendance and not put unquote true. Enter skipping school. You know, if you have to be Earth the orthodontic appointment that is different, then missing the bus and
carousing around the community for the morning. So I think there is a space where we have to be. There are some things excuse and there are some things that are an excused,
its an imperfect system. But it does give parents the authority to say you need to go to school right in that when we think you're at school, you better be school.
>> And I think it's important parents retain that decision making and where we struggle particularly with younger children who can't get themselves to school when it's
apparent that's not getting a child to school. Obviously, schools intervene differently that. I do think there's a space for excused and unexcused even if they both
count in the state database. But that's another great point. But then I will say there was huge just a few minutes ago in a conversation, something about, you know, if
a child is >> medically out and then they are having mental health issues may call need to kind of it was like they need to justify to the staff that it still excuse. And that makes me uncomfortable because it's
a private matter. If it's medical for whatever reason, the parents of this medical, that's enough. So how do we get away from that subjectivity and the parent or
caregiver having to explain. And I'm not saying they need to have a doctor's note. remember during COVID that was overwhelming. But I maybe this goes in the regulation. But
again, these are just things I'm hearing from families that come up and there is murky areas that cause some grief. So I think it is probably more appropriately placed in the
regulation, which is sort of how we get to what the board expects. >> And I I do think that it often comes down to numbers. Several mental health days
that don't represent. 10% of the school year likely are going to receive less attention. But if the mental health days or any medical
days or any days become more of a pattern than not, I think it's we expect our schools, our counselors, social workers and so forth to, you know,
work with families to support a better attendance pattern because we know in general better attendance is going to support more learning in the classroom. So white, I think it's not ability to take the
day. It's more. So how many days? And is that becoming the default pattern versus coming to school being the default
pattern? Missus, Miser. Very quickly. >> Don't teach what my expenses some teachers rely on
knowing with excused or unexcused to offer makeups of tests and assignments as well. Something that could be an impact if we stopped keeping track of which ones are which yes, ma'm that My point in
terms or other decision-making that are predicated on that distinction.
>> So I think what's on the table now is a motion to add under. Philosophy. Additional final sentence that says, for
example, comma 50 days into the year. Common. If the student has missed 5 days com of their designate is chronically absent. was their second. And its stock ended.
>> Yeah, I think I like your percentage analogy. You know, just like so 10% contacting, for example. Is that what you did? Yes, okay. Yes, agree with that. Okay. Things, Anderson and doctors and
seconded. Okay. Doctors to give second did that. >> Who is the Well, I brought motions, I guess. You can't. I can't okay.
>> great emotion. I will move it. I then did the email that this spot because that Dre. I just wanted to clarify Dr. Anderson, the question on that
suspensions. And suspensions are excused. Absences. So this sentence which looks a bit like a run-on sentence includes excused an excuse and
comment and suspensions. >> But suspensions are characterized as excuse because they're not in the hands of a parent to determine. >> suspensions, doctor,
recount towards chronic with chronic absenteeism. Okay, that's a different conversation right there. But
thank you for that answer. So here's the question. Then. And I know we have a vote on the table. So should miss lady? We can let the vote go on because I do have a question that
piggybacks to the response I just received from Dr Reid. >> Cheryl Cole, the question, thank you. Questions been called all those in favor of the verbiage on the screen. It
has been added and or philosophy raise your hand. This mayor Sizemore Heizer. Dr Anderson, myself, that
unanimous that passes. So yes, back to doctor Anderson. >> Thank you. So Dr. Reid, if you're saying that suspensions are part of excuse absences,
do we need to have it delineated? As provided under philosophy or could we just stopped the period at excuse?
Absent unexcused absences. >> That's the will of the board. I mean, you could determined that one where another it I think in the regulation we would want to
make sure staff understood. That suspensions R excuse to do count towards chronic absenteeism.
>> It just thank you for that. It just seems to be standing alone as a 3rd category here because if it's under excuse, absences, I guess my question
is what would be the rest to not having it be added in the philosophy section. I don't think there's a risk. I think
it's a preference. I think as long as it sits in the regulation and our practice, then that's sufficient. >> And I would also submit that we need to just and that
period at unexcused absences because it just raises, I think more inquiries. Then it needs to if it's 3rd bucket.
This meant. >> I agree Dr and saying something. I'm just wondering, though, if we pass per second and go back to the exercise of us trying to get more
consistent review approach. So, look, there are these bigger pieces like the ones we just talked about. And then there's smaller editorial things that are important. They're not just copy edits,
right? Like. In Section B 2. It says, you know, second the first full para fuss says, you know, when appearing provides an acceptable reason. Okay. Well, think reason per the
above section, maybe that's more of a copy of it. But for some of these things, like can we agree to say? >> This section needs to tightened or whatever. And
then just isn't the clerks that do that. Tweaking like there's some things are like the part about releasing a student only to someone designated insists really what
it should be. That language should be whatever it is. Verbatim insist up its emergency card or emergency contact or whatever it is, right. Like I'm trying to separate out the wordsmith
thing at the table. Like you Think about how to in the future like categorize that stuff. So we could focus on the meat of things. I'm saying I understand the question.
However. If it's not a wordsmith, the each individual member like Serena back at the table. So I understand like comfortable with what you just
stated. principle to not release a student during the school day to any person not authorized, but the student parent guardian period, the parent guardian fields of the breaker because as >> designated on the student was ago. Whatever it I would
do that because of the point that there been situations where someone not does on the merits care current actually, as he released the child to could be a grand parent. That could be a tragic thing that happened in the family. The
people emerge care card can't come. you know, you mean like there are situations where we have released someone to someone authorized by someone on the card, but not to some But again, we could just say
that and say what I'm getting at is I don't want to call it whatever it is here. The emergency care card and it's technically called something else and says, you know, I'm saying there's a time to be
precisit, I guess, to its just some of the other. But I'm agreeing with you, OK? I don't want I don't want to name Sister ECC. That's fine.
I guess so. I agree with Isn't saying that it shouldn't be and suspension, but I don't want to spend more time now figuring out where Pierre goes, whatever, right, like. So does that go to the clerk and then does that come back
to us for a final review? And then it moves on to actually. So I know with me to decide this very second, it said the meeting. But again, these is like overall process. How we can do this business. Because
we also shouldn't acronyms and here should say the D O E or code everything gets written out. If it's an act grants to find a first you such a standard AP stuff. So. All
right. Well, one step at a time here. So I'm here, Dr Anderson, a motion. I think your second inning that's including excused absences and unexcused absences, period, elite and suspensions.
>> Those correct? Okay. So I have. >> This I can't make motions
to vote. They told. because it without objection, okay. Thank you. Without objections of agree with the motion. Has
edited on the screen as well have to go up a page. Seeing no other further comments you can die will go
ahead and call the question. That's no. That's what we do in our full board meeting. So you can have just come from for a vote if there's no other
comments, a call for the vote. >> I did an >> Okay. So the new term
analogy is on screen. All those in favor. This Sizemore Heizer Dr. Anderson, myself the past. When water will
quick. guess just talk about I do believe it does no one else to speak. You could say was seen as know this because I'm gonna call for a vote on the motion. Okay. Thank you. So
the only other thing I've heard us talk about in hears dismissal precautions. So I'd like to action, including my first question regarding We
going to make that part of the vernacular or >> leave that alone. I just need to have some sort of resolution. >> I think that we're leaving full board discussion and then
it might be something that is blanketed. We just approved we go through, make that change and every policy as opposed to voting on every individual policy. Does that make sense?
>> And does can you give it doesn't have to be right now. But if you can give some direction as to how will it get to the full board in the
timetable for that? Let me ask this question. >> We need to cut comes to consensus is the governance committee. That's how we want
that And then once we come to consensus as governance committee that I think we can just put it on. Consent agenda. Sizemore Heizer. I was
just we make a motion that we make it a blanket statement that whenever we refer to parents, you know, parents, guardians, it says parents, guardians and caregivers
throughout our policies. I would make a motion, but that would be updated. By a clerk's. We do have to vote on every time and in the language I suggest I'm not tied to his parents. Guardians and
caregivers. >> I will second map. >> So I Duly noted joint speech or mission. I don't
think so. Dr Anderson was like speech or motion. >> to say we have used that term and multiple other policies that we have crafted from its start. The issue
seems to be with existing policies. I did try to call a previous documents and I was not able to match at the last
time. >> It's it seems like there is no other attempt to try use what's been done like I want it. It seems like it. I want to pull up what's currently in the proposed Sr our regulation
because I think whatever is in there is what we should use. And so I'm going to pull that up right now. I think parents, guardians caregivers is very long. I'm going to repeat it all throughout. And we're
going to see parents of first preference and so let me just take a moment. Well, perhaps you'll continue talking, see what was in the draft And then well, thank to vote on that
motion. Instead, some. And coming of the motion is that I'm concerned about it because if you look at dismissal precautions. And the sentences
permits principles do not release a student during the school day. 2 of a person authorized by the student's parents last guardian. If you ask caregiver there, that's not appropriate to add caregiver. There. But I get
when you add caregiver around other things we're talking about and policies. So it is a challenge because that's not going to be appropriate in that particular context. So
maybe we table this conversation and we can discuss it into by twos with other board members, you know, individually offline and come back. I believe chair. You can
table the motion to the next meeting. >> And I'd like to table this to the next meeting. This may
suggest terror, you able to just write out the. But think what the suggestion is like using a great point about parents slash legal guardian for this kind of thing, even even in this, what might actually prefer to parents and
caregivers were talking about helping kids. So is a possible for you to just jot down what you think it is. helped us immensely. Sure. I guess what
I'm thinking is when it speaks to something legal, it should be. And legal guardian. And when it references other types of support or times when caregivers parents to
appropriate to be supporting a student, then we would add parents, guardians and caregivers or something similar. If there's something in another more concise way to say it.
>> This lady, but I ask the question is nyssa fosston the room? Yes, he is. >> Mr. Foster, how do we? >> Category rise, a
circumstance in which a child is in foster care and that foster family makes the decisions that the schools they would. They be categorized as the >> Guardian or as a caregiver?
>> I believe they would be categorized as a guardian. >> Thank you. That was a that was the only inquiry I had.
Thank you. >> Okay. So it. Back to this and or dismissal precautions. I'm hearing some support for just the first sentence. Not
the second paragraph. I'm guessing the second paragraph is in there because I as a high school person familiar with the times that a kid can sound sign an 18 year-old declaration which allows them
to sign himself out of school. So I think the reason that that is in there is because it goes beyond a parent guardian, but this can be in regulation if everyone else is comfortable with it. But I believe that's why this was included. Some want to make
sure people understand that some kids turn 18, 80 in white to find the section you're referring I didn't follow. >> just started Section 6 dismissal precautions. That
second paragraph. Which seems a little in the weeds to some people. But I'm just articulating that. I believe reason it's theirs because there is a document that's 18. >> Euro declaration that
allows a student to sign themselves out. That's often in situations where. Situation they might not be living with their legal parent or
guardian, but they're coming to school. They're doing on things and we work with them as a school. It's unique situation. But my guess is
that's why that's there. This mayor. think you need a definition section. I just looked up on the U.S. our Web
page on the CBS, it says parent Slash guardian, any parent guardian, legal custodian or other person having control or charge of a child. So that's a parent or
guardian. We do not define caregiver on arrests or on our Web page. So right now, again, it is parent slash guardian. I
think the point, though, about an 18 year-old is it's a really great one in super pertinent. So. Did we need state something even about an
18 year-old consign themselves in or out? I mean, they're not think that's the second paragraph in this particular policy. And that's what it says. Released of peoples who are not meet residing with her under the supervision of a parent or guardian, the burden
of proof of authority, the person to receive the students on the requesting party. I think it's multi-layered in there. But I can differ if you
want to Dr Reid. >> I'm not sure why we went. You articulating this lady in that paragraph regarding students being able to sign themselves and must to bury
for me to identify it. >> Well, I'm comfortable removing the paragraph. I was just trying to give some context to the fact that there are always some extenuating circumstances around. We're
the first paragraph is not completely 100% all the time. Exactly how it's done. But it can be an operations, fine with removing the second paragraph and just taking the
first sentence for dismissal precautions. >> second that if you you can't make a motion. I will make that motion. Because I
think much of those procedures can live in the regulation. I can second. >> Okay. Miss Mayor has seconded it. We like to speak your motion. >> No. Thank you. Okay.
>> As Mayor, I'm good. Thank you. All right. So what's on the table is that under dismissed precautions, we only key principles to not release a student during the school day to any person not authorized by the student's parents last guardian to assume responsibility for the
people. Take the rest of it out. Not seeing any objection.
Can we? All those in favor? This mayor and Sizemore Heizer
Dr. Anderson, myself passes. This One more little thing in interest of trying to make language positive. So that
paragraph and that the only one exist, you know, under 4 candidates, again, it helps people understand. Principles, but really students only when only to the listed person on
the care card, right? It's confusing. Be won't really student to any person, not authorized public. It's more easier to say that positive students only be released to the people that. Are
authorized to do it. And Instagram medical thing. But >> can I this isn't added and if we could do this without
objection, I also support the positive wording.
>> just said it. The principals will release. A student. I don't its intent I I'm not one. air and
principals will only release a student during the school day. I'm sorry. Principals will release a student during the school day only to persons authorized by the student's
parent guardian and, you know, on and on. >> Should it be Candice that
it will? >> Shough. Well, it would a student parents may release a >> Percent principles may day.
release a student during the school day.
>> To only to only 2. >> Anyone else want to speak to motion.
>> If you could read it for me, please. >> So it's principles may release a student during the
school day. Only to persons authorized by the student's parents slash guardian to assume responsibility for the people. Thank you.
>> All right. All those in favor as mayor. that's where highs are doctors myself that passes. >> Misleading as like to make
a motion to approve the policy and send it to the board. >> Second, okay. Thanks, Peter Motion. Thank you, Dr. Anderson.
>> No, thank you. >> Not seeing in their hands. All those in favor of the policy as amended this mayor
and Sizemore Heizer doctors
myself. It is past.
All right. I called Doctor Reef, One one policy. 23. 0, 1, psychological testing screenings to violation and placement Thank you as lady.
>> The memo for this notes that the purpose of this policy is to establish a policy regarding the provision of psychological services for
students. This policy was reviewed and updated by the office of the chief academic officer and a Vision Council and represents best practices changes that you will see
reflected are the result of collaboration and consultation with parents or guardians school staff, principals and other administrators, direct services for students for highlighted along with professional development for
staff, for school personnel and learning opportunities for families. Additionally, section 3, the philosophy has been added and the title in Section 4 has been changed from requirements to
responsibilities. There's no BS BA matching policy. >> Anyone want to comment on the policy. Seeing no hands
up. >> I he's out Dr. Anderson. I'd like to make a motion approve this policy. But the copy that I have.
>> Responsibilities. >> The is change with the P it. So minus that little change. I'd like to go ahead
and motion for it too. That's right. I'd like to make a motion for us approve fixing that minor at it with making that minor at it. Is now
spelled correctly. Is there a second? Sizemore Heizer?
>> Doctors like to speak your motion. I think I did.
>> Just one question in the philosophy. It says the school's show maintain psychologists, psychological services. Do you think that it should be more broad and say the school division because they don't believe we have?
Staffing so that there is a professional. Psychologist and every school, some of them are split. I think so. Does it make more sense if the school division shall maintain?
Instead of the school zone, even if we talk about the schools like that. So I like that. I would second that. Okay. So change. Jack. Stand.
>> without objection. Kind thinking without objection. Let's go ahead. Make the change. So says the school
division. Okay. Not seeing any other hands All those in favor passing the policy as it
exists on the screen. >> This mayor and Sizemore Heizer doctors, myself policy
passes. I called doctor eat for item 1 dot, 0, 5 policy 2 for one 0nd. That placement of
students in Grades K 8. >> Thank you, Miss lady. The purpose of this policy is to establish policy regarding academic placement of students in kindergarten through 8th
grade. The policy has been reviewed and updated by the Office of Tucson chief Academic Officer and Division Council and represents best practices. Changes made
include adding 2 sections. Excuse me, philosophy and responsibilities and removing the last section and Section 5 for to the regulation matching
the SBA policies have been attached. Sizemore Heizer. >> Thank This is one of the 2 policies I Thank you. Thank
you to us. When the 2 policies that Dr Anderson, I worked ASA look at We put a lot of phone and text what we did sort of. I did. I made some suggestions today that I know. I think she
is looked at as well. But in Section 5, I wanted to add the word consultation in there around exceptions to placement or movement from level to level. Right now. The policy
reads acceptance. I made only app only After. But so with the students present Kaye gives final decision rests on the school authority that that all made only after
consultation with the pan to kick your risk. I think they should part of that conversation about moving students from level to level so can you clarify during the ocean to that and miss
Sizemore Heizer. I would it. >> I will second it. I'm making a motion to add the word consultations. So say it is says. >> Exception shall be made only after consultation prior
notification explanation teach students parents right now. It says exceptions made only after prior notification explanation to students pass I want consultation in there.
And feels more clouds that explaining. Only after consultation prior notification exceptions, some
of the war after after the word after the attack. But there are consultations. Yeah. To add that word. So it's a little more collaborative and such as telling them. But consulting with them. Parents
may have a reason they don't want to move their student. calm after consultation, but
the Contra prior notification. The Oxford, That's the motion on the table to add to a
consultation to make it more collaborative. So I think this
this one I the kind of issue with last time around because I think it could be expansive and it could include all sorts of placements, including advanced academic.
>> The way that Section 5 currently reads, it seems to be only about grade levels and in that way, I can support the language that of the motion. I
think the title is confusing because again, progression and exceptions and we don't want to be subjective about exceptions. About grade level placement. That to me seems
reasonable. But when it comes to we know how trying to get children into the advanced academic process and how that has in an equitable. I
wouldn't want this to open the door into saying, well, if you know, The better the word you just said, what did you say? patient consultation, right?
We would want that to be interpreted as well. A parent wants to consult with the teacher to get their student placed into AP because they weren't selected the first time around. But this is also
why I think this policy could be a lot bigger than it currently is. And median talk about advanced academic placement in into but also it's curious that it remains
and special services shouldn't be an instruction. This whole policy. Why is it in special services or the chief of schools? I think it's the chief of schools. Where would
reside? That's per that. It's of the next one commencement activities as well. I think should be. And then also. Is it different for secondary
students? Do we have a different policy for 9 through 12? So I just think what is our intention with this policy to talk explicitly about grade level priest placement and
possible change in that. And if it is, I think we need to make that title a lot more clear. Because academic placement to me signifies. One
of our biggest placement activities that happens, which is advanced academics. Could
even CTE. So Dr Anderson. >> Thank you. And and yes, I can for I concur with what Ms Sizemore Heizer shared. We did
play a lot of texts and phone tag, but anyway, here we are. >> One of the things that I also think may be a consideration, whether it is to be included or not to be
included, but minimally to offer clarity is whether or not this would also be. This would impact retention decisions and acceleration
decisions because those are 2 questions that often come up. So my question, I guess, is to Doctor Reed, do you see we tension being part of this
policy per se because sometimes parents desire 8 or I know schools don't typically
>> put that forward. Has a plan generally speaking. >> But also acceleration also a very quick apparent conference conversation. I wonder when you see those 2
buckets DC them falling in terms having a comprehensive and fulsome discussions.
Discussion. >> I think that this is a policy that's at a fairly high level. I think Section 5 talks about progression, which
should beware. Retention would be the conversation, which is why I believe the EU are looking adding consultation
for that conversation. I think this is also >> policy that speaks to students transferring in and trying to play some at the right cleat grade level which
is under the transfer. But I do think exceptions to the typically typical progression are addressed here and talks at a high level about
exceptions will be made only after consulting consultation prior notification and so far. So I do think retention is spoken to in this policy.
>> Thank Do you anticipate that would be the same to be responsive to what must marriage raised? The same to
what this mayor and just raised. This terms of academic advance academic placements for those considered exceptions or is that does that live someplace else altogether? And if so, where?
>> My understanding would be that would live somewhere else because they're still placed in 4th grade. They might be in 4th grade AP, which is a program decision rather
placement decision and academic placement seems to go by grade level. I do suppose of students came in who maybe were younger than their age might. Indicate the greed
should be. That ice pose. An exception could be determined at that time. After meeting. But I do think that a P placement, so it's likely
somewhere else and I would have to ferret through all of the policies and regulations to figure out where that sets spent. I don't think it's necessarily this as it reads
would not necessarily be clear about that. >> Thank you. Is there space for the regulation that accompanies this policy to be
more specific and addressing tension and acceleration as potential exceptions. I'm just pulling up the regulation right now to look at what it
says right now. I guess it's just SBA. You know, regulation could provide more to More
clarity. The if you have that regulation, can you share?
That was unable to find it. Thank My last question. I think the regulation is actually quite Promotion and retention is listen here. And
again, this is grades K through 8 because they're not credit behringer credit dependent. then it talks about to be placed in grade 9.
Through 12 but again, it does not specifically talk about academic. looks like policy.
24, 0, one is academic I don't know where AAP would be situated, but I can certainly look that up. But that's not connected to this policy or regulation. Retention is
discussed in the regulation. Thank you. Sizemore Heizer. Thank you. I think this is a great conversation in terms of the title different pieces should be. And I just wanted
to kind of focus little back on the motion to cut, maybe deal with that kind of open up some of these broader topix as I do think there's a lot here that's important and what it's in the regulation. We look at
that I wanted to maybe get to the point about the word consultation at the be a very fair point about it opening the door. And I think that's good. >> The the reason I when had thought about that a little
bit when I was looking at this before the meeting in one of the reasons I didn't think so. It's his final decision rests with the school authorities. >> In that in consultation to me is. I guess when I read this, I did want to be a
parent who oh, by the way, we're skipping your kid ahead. A grade, right? And it just tears your notification. And here's why. As opposed to like, hey, want to bring you in and talked. I think that's what happened in practice. But
those important that practice is reflected in our policy. So to me, consultation is just, hey, we want to move little. Melanie up a greater or hold her back. Want to talk to you
about it and hears you're out notification. But it isn't. This is part of your decision is just we want to give you more collaborative conversation. That's what I was thinking for consultation. So I would prefer to keep the
word in there because I think it's important for parents to be part of that engagement. Great conversation on other things. Thank you. All right.
I'll take a turn I'm I get that. My concern is. You have a lot of things going on. You have academic. Sometimes people want to advance or kids
too quickly and athletically. They want hold their kids back because they want to have another year before they get into high school ability. So I just want make sure that
consultation doesn't isn't isn't seen as I can pick up the phone and have a consultation with my school about my kids because typically it's the school reaching out to the family.
>> But I'm gonna die and sort want to say one thing any Dr. Reid so go ahead. Miss
Sizemore Heizer. >> I just wonder if there's a way to get to some of those concerns by saying exceptionally made only after the school consults with notifies and explains. So as the school doing it as opposed to the that's it, we'll get to
that. You know, so if you know without objection, I would for a friendly amendment actually my second or would I would make sure she's OK with that. But after this, after the school consults with comma
notifies. Notifies and provides an explanation. Or exceptions will be made only after the school's consultation with. Posting. If
you I have notified and >> if I may just very quickly, Sizemore Heizer looking for me to second that. But I don't think that's true to practice because many times parents we
talked to the school watching to have those discussions on acceleration. It doesn't have to be the school that reaches out the parents week and as well. So it's a This it's a
fake that parents will call and say I'd like to have my could accelerate or retain and a conversation is not had and perhaps even a change in the in the placement. I'm not even
sure if what you're getting at right now is even true because schools can't say to parents don't know. We're not going to talk to you unless we reach out to you.
>> I don't know if that's I guess what I would. the way I read it. I respect what you're saying. I don't want to limited to only the school, which is why didn't use the word only use school consults
with so it's. >> The parents can sit think forbids. The parents are reaching out. It's just the implication that we worded is the school's responsibility, which is what I was trying to get out as opposed to more equal. I don't mind the other
warning. I was just trying to find a compromise, but I don't read this as >> forbidding parents reaching out or saying only school Ryder only to school can initiate it. I just don't be
exceptions be made after the school consults. The school's consultation could have been issued by the parents. Right? It just I wanted to put more of a school ownership than Equal ownership is what I was
trying to get out. I'm fine with either language try to find a compromise. >> You did that because it says the final decision still rests with the school
authorities. So no matter who starts who'll how it goes. Final decision is still coming
out of the school. Personally. I just think adding the consultation has, as you present it originally was
fine. I think it got too having a collaborative approach and did not diminish the school's authority.
>> Well, that this out without objection. So go back to my previous motions that was on the table. So I think the times of procedures will go
back to the pre motion. this part what? Right. give it to them. I don't think that's what they're writing. So I
have a different question. Dr Reid. In terms of confusion about this being perhaps AP related and now I just minutes
away. Can we say, for example, under placement? Can we students normally show progress annually from grade level to grade level. Can we put in there to delineate
grade levels as opposed to the possibility of some are interpreting as an AP placement. Yes, ma'am, we could. And then would it be appropriate like similarly
under philosophy, it's of akin academic placement. Could we say grade level placements for students? Yes, ma'm. Probably want to titled the policy that
as well. >> Well, that that that as well and whether or not it should be the special services. I mean Miss Mayor and toss out lot of questions
related to that. I'm okay with the purpose established policy are going placement students in Grades K 8. >> Yes, Ma'm. And I think it's
it's in the chief academic officer because you have your psychologists there. >> And also those in early
childhood who do the assessments for perhaps early kindergarten placement. All of those professionals are situated in the academic office. Okay. So I'm okay. I'm
I'm with you on special services. Although. >> That's often the combination. Construction services is going to do assessment of my car student
who was in 5th grade taking BC Calcutta, Gentile, right I'm just and asked my colleagues without amending too much. If we just said students normally
should progress annually from grade level to grade level. Would that suffice and sort of stuff, you know, squelching the idea this could be related
AAP but leave the term Zach placement other places. Because it's defined in the purpose as placement grades K
8. So great where we were going under 5 students are much progress annually from grade level to grade level. Well, I think title ling it at the top. Then grade level placement.
>> Students instead of academic placement. And also do one of those only K 8 not apply 9.12, foot 9. 12 is in the regulation and 9.12 is
based on the number of credit you've So it does relate to promotion in theory to grade 9.
>> I would think I mean that perhaps for this time of big academic grade level and we make the change in Section 5, as you said, that this would be one of those things where if you could look at the
totality of the series rate okay. All right. It's leaning since we have a motion on the table from the Sizemore Heizer. We need to deal with first. But then we can move on. >> So the motion on the table
is that we adopt the language. Exceptions shall be made only after consultation prior notification, common explanation that each student's parents, but the final decision rests with the school authorities clarified
for Dr Anderson case. You can see we went back to the original language. Talk to Anderson the second it because it was that objection to the other language. >> Thank you. So voting.
>> The motion is from missiles high-res seconded by Dr Anderson, seeing no. Comments are called the question. Know those in favor of the amendment. On on the screen,
this mayor Dr Anderson Sizemore Heizer myself. It passes. So I'm trying to make a friendly amendment to it where at the very beginning,
we under the 3rd bullet that's bolted sort of in the title. >> We change the word economic
to grade level. >> Without objection, amendment. >> And one other place to do
it. And then down in Section 5. Placement progression exceptions that we add the word great love. Great prior to both of the board's level
in the first sentence. I'm sorry. I just had question clarification. Question on that. Doctor. Yes. >> Dr Reid, when we put grade
level in grade level here, does that impact our students who are in the 18 to 22 year-old program because they're not considered grade levels anymore, but they are progressing through the program so that the ones that
are Davis, employee and staff are considered grade levels. I think. But there is a progression. So I don't know. I don't know the answer. just want to ask before we've there. When you look at the title of the policy, if you're
on a school down, this is in great. Sorry. I missed that. My vote different. You're correct do the question. However, it does a graduation requirements, which is
confusing. That's a serious title. then I'll get right Thank you. Any comments on the
change academic to grade level placement. And then the addition of the word grade in 2 places in Section 5 in the first sentence. >> Seeing no objection. All
those in favor of those changes. This Besides Miser. >> I'm in favor, Dr, Anderson,
myself, okay. Passes. Any more comments on the policy. Not seeing any. All those in favor
of passing the policy as it was not aboard this and a second year. The past the policy as list on the board. This seconds. All those in
favor. This mayor Sizemore Heizer. Myself. >> I'm in favor. Doctors. >> Its unanimous past us
ladies put. I can see doctors would be helpful if I could in
the You can see aren't. All right. I conduct or read for
item 106, policy. 24 75 commencement activities. >> Thank Miss lady. The purpose of this policy is established policy regarding
commencement activities. Its been reviewed and updated by the office of the Chief of Schools and Division Council and represents best practices. The changes that this policy include adding a philosophy
statement about commencement activities and what they are designed to do to celebrate student achievements. There is no matching the SBA policy.
Sizemore Heizer. Dr it a quick question on this. >> this might just easy fix. It says students receiving standard advanced it is modified replied Cities. I don't believe there's a
modified diploma anymore. Be that was phased out. So I just want you to take them. But I want to confirm that they used to be one and I we have the last graduating year of that is phased out. But would like
to double check that. >> So this was previously reviewed in November 22nd of 2021. So within the 5 year window and I will ask staff to
check here in the next few minutes of that cohort group is complete. It was a coat that was sort of grant phase Grandfathered in. I believe they've graduated, but it would be good if they haven't.
If they have to take the modified out that diploma no longer exists. >> comment will confirm that. And if it's that group's aged
out, will does make motion to say if that group has aged out in the diploma, longer exists for us for to modified to be
stricken. Without objection. Without objection. Is that what? Okay with that? This
Marin says Riser myself. Anderson, I'm standing for you in now. >> There no objections. >> Thank to know it's wrong
for us not to do Dre. Just. It can be stricken if you need If it's found to not exist, you can strike it would just go to
thank you. Yes, ma'am. Not seeing any hands. I am gonna. >> I a question. This lady. I'm so sorry, Anderson. this
is a question for Doctor Reed, where we have some direction to to staff? I'm imagining this isn't the procedures and the regulations, but I would
like to know when I raised last time, which is kids being allows students graduates being allowed to decorate their mortar boards. Right now, it seems to be a school decisions. Some schools allows
some schools do not. And there's an inherent in equity and that clearly that would not live here because that is the procedure. But where does that little? Where could that
live? >> So I agree with you, Dr, Anderson. It would not live in a policy currently lives in school practices. And at this
time, there's no to my knowledge has been no conversation about moving it out of school practices. >> It can you provide an explanation as to why we have
kind of that outlier document because we had the same conversation regarding grading practices and the board sought to pull that over into a regulation which makes it
something that is a little bit more farm because the practices they are, they're not. Could we have a similar approach with the graduation procedure track? This isn't to
pull that it's a regulation. What would be the risk of doing so? >> I think that would be a question. I would have to go back and talk with our Chief
of schools, our chief equity office and our High School Principal Association. >> Thank you. But I would still like to have kind of
your take on the mortar board declaration. Should it be a school by school decision? Why would the should it be a division decision that all schools, all students allowed to do this. Whatever the
Predators are, the parameters are. But some schools just flatly say no. And others allow it. So that's the piece that I want to get some clarification on.
>> I would have to go back, as I said, and speak with our Chief of Schools are Hspa chief equity office you know, have a conversation about. Sort of infer Pikes County.
How did we and upon this divergent path and that what to what end? And his interests are served to bring. I mean of
this particular detail of the graduation ceremony. Centralized versus all the other details in the graduation ceremony. So I would want to defer to again.
Chief of Schools, chief Equity office and our High School Principals Association. >> To have that conversation about a preference to centralize versus decentralize
that at this time. >> Thank you. I appreciate that. And while that is not going to be what stops me from moving this policy forward with that small changes that
just occurred. It is a question that has to be answered because it is a point wherI have not in my community. It's a huge question every year when had 2
Asian comes around and then they see that some schools are allowed. But then they are not so sooner rather than later for that question for me, I
would like to have the response. Thank you so much. >> Thank you. Might not seeing
any other hands. I have a friendly and that maybe will be easy. It's based on conversations. The last time we were together and I guess, but I would probably be doing
was adding Bullet. 4 entitled graduation speakers and I propose that we state the current school board members and any individual running for office in the graduation year
may not serve as a graduation speaker at commencement. >> I will move that for us. Ladies sense. You may not be able to. >> All right. I have 3 people
have moved do miss mayor and as as as a for a size where highs are the first in a second.
>> cannot vote yes. I don't really need to speak to
>> For it would be number. It's under. Well, you can be taken make subsection Roman Numeral for. >> I just know that, you know,
I was going to Roman Numeral for It is graduation Speaker nations because of the tile.
>> Current school board members and anyone running for office in the year. The graduation. >> And they can. And any any can't any candidates fur?
>> Well, I said on I said, well, I guess if I'm running for re-election, I'm still a candidate yet it's likely use the candidates running for elected office in the
graduation year. Yes, candidate running for office in the graduation or may not serve as a commencement
speaker graduation? At graduation that year. I would recommend instead you should turn that into a shell.
>> Shashi all times or yeah. Yeah. Sean. Serve not servicer. I know it's hard to type as always. talking to
Joe. >> at. >> How about it? Any graduation? Activities that year? Addition activities that
year, that could be senior awards. That could be well >> I wonder, times are might be awards ceremony with a chair speaking on behalf of the forward. that's again,
like let's go back. Let's go place. We can see that again. Yes, I would think. I said just say at graduation is is it called for many graduation
commencement. What's the formal name for commencement act and take that into say as
a speaker at time being As the command center it. >> I needed not. Anderson United.
>> Can you clarify a little bit about the activities other than graduation? And I heard a little bit of that. I'm trying to figure out what award
ceremony that are happening at a specific school week which to compare with the speaking on behalf of the board. I misspoke. That's not in there. So the way it reads as current school board member.
>> Members, any candidates running for elected office in the graduation near should not serve as the commencement speaker graduation. >> yeah, I think I was asking because I am in the favor of
what I think you started to allude to with other activities other activities should also not have those candidates be speaking and then I heard Miss Sizemore
Heizer said the chair speaks had this great places where the boy and I'm just I can't think of one where it's a specific schools. Award ceremony would have the chair speaking added on behalf of
the board. That was just a specific example. could be the magisterial member is just a current school board member. Let's say there's a senior awards. Sarah. >> Money and they asked the current school board member at that school to come make a few
statements to the seniors for their awards ceremony, that I was just thinking of different things that could be related to graduation. That was not something that I'm aware of. Those as a possible example. If so.
>> Okay. Thank you for that clarification. >> It's really as a commencement speaker. I don't
know that I'd be happy just to have it have this because speaking to thousands, it's not what we want. And this is a better step than where we
were not serve as a speaker at commencement or. Yeah, it's located we could just have a simple, declarative sentence that says Commandment to see the see incident So that was
the Chris are. That was my eye. Okay. So it reads now. >> Current school board members and any candidates
running for elected office in the graduation year not serve as a commencement speaker at commencement. I make the
motion still. Coming in 2% not seeing any hands or comments. And vote on that terminology. All those in favor of what's been added graduation speakers
as a number 5 in the sentence. This Sizemore Heizer. Dr
Anderson. Dr Anderson, Way for the desk passes 3, 0, One matter. Thank you very much as
lady. So this first part of it talks about commencement. >> But then >> under 3. Be it talks about supplements. And those are 2
different things because getting your diploma and walking in commencement. Are separate. And so we're going
back up under Section 3 requirements. Okay. Well, I guess. And that's not your does include. Diplomas. And I
guess I just also want to clarify how much of this is about diplomas to be. Want to say that a student who, for instance, graduated the following year from adult high
school can walk in the school. He mostly got his course work in. Do we want to say, I mean, says foreign exchange. It's so hot. It's just a question.
It's. commencement activity is different than formally earning your diploma. And so we're talking about handing it out or issuing it, I guess is
where it happens or what if somebody isn't in the commencement to they get their diploma issued in some other way. Just asking if we need to speak to any of that. Well, it I think. >> If I may, I think interest
your question under a student to complete diploma requirements his school Special Education Center. >> I think are hearing like other placements. There are certain situations where
they're allowed to walk with their base school. >> thank you, whatever. Thank you for freshly memory. But what under requirements says is that a student who
completes their degree from another of CBS Perri Crow, Graham can walk and participate in commencement. It does not clarify of such a student would actually get their diploma through that
institution. So the last 2 sentences say, yes, the student, even if they want to adopt high school order the program, they can go walk in a school that perhaps the it's been some time and but their
diploma will be from that graduating institute. And I know I currently have someone who was that of a school finished at a program and would mean a lot to that
student to have their diploma. Read the base. Cool name. And apparently that is not allowed early to the proper process right now. So because this
talks about commit consistent activity and diploma. I think it's missing some clarification about. That full piece of the diploma talks about if you're a turn of
school, you can walk. It doesn't say what your diploma. Can be from. Can you the a
better example? I have a student who was at Madison High School. And needed to take a recess from Madison for a medical issue. That student
then became 18 finished at our adult education program. That student would like the diploma to come from Madison. Currently this doesn't distinguish what it would be
that student could walk in Madison's graduation. Some of the student once the sun actually once the paper to say Madison. So. It would seem that if that's good. And that
is gonna live anywhere with live here because we're talking about. don't think that can be done because the transcripts can reflect where the student earn the credits.
>> And then it's not gonna matchup home. >> Well, but also we also allow students to get a new diploma if they went to Lewis High School before was Lewis,
a justice high school before was justice. So just a lot of different practices. So I guess it's really west and for
Dre. Did I do have a question in about this particular
matter with this Madison student.
>> This Mr. Brown is not in that there is a different. policy talk For graduation. A
graduation, a graduation silver. chief that would make. thank you. And that does remind me then. I think we've done a tremendous job today. I
know one of these policies this on our agenda from back in January. So we're doing great. But like that would be a great example of let's be sure we have all of those related policies in one place rate. So we can look at the
totality of what we have that regards commencement. >> And diploma. So I would ask that we table this for further discussion. So I would suggest
that we table this for further discussion so we can review that. And if there's any other ones together at the same
time. >> Any other comments on that?
Okay. I'm happy to table >> Scientists, lady, I was just going to say I I'm fine with tabling it. And so we get the rest of that information as well. I have no objection.
>> factory. I'm obviously fine with whatever very the choices here. I would say that the title for this policy is
commencement activities. >> not nest, but it's. I don't think this would be like the
ceremony more so than the graduation requirements and how they're noted by school is all I was saying. And she's making a good point. This regulation talks about who can walk. It doesn't say what the
plumber handing them says that it does say under Section 3 B foreign exchange diplomas will not be issued. >> To foreign exchange students. So we are talking about who doesn't get a
diploma. So then we take that out or we open this up. We could talk about it next time, but it's I think that's delineated because we allowed them as part of their foreign exchange experience to walk.
But the only other people who walk or graduating that Junor that August or that. You know, January or February, they're the only ones allowed to walk or not earning a diploma,
which is why they're not given one. So I do see that delineation. I'm happy to have push it. But I do understand the point that what you're
asking for is is is. What the diploma is going to say. Well, and I do think if there's other policy, 24 60, that we should definitely look at it in tandem. Along with us. So I
would still appreciate if we can hold off on it. just going to say, I think. I just see that sentence about foreign
exchange students as modifying the first sentence, which you know, observation of commencement is limited to those receiving these diplomas. However, will let you walk it fair, you know,
for exchange student and a little more who's allowed to walk is what I see. These as opposed to other one is who gets what diploma and who requirements for graduation. This is just saying who's allowed to walk? Those are
getting these diplomas and also that's how I read this vinyl this way. It is. And if we want to push it reserve in 10 of that's fine, too. But I think this makes sense outside that modified the poor, a conversation which we've
taking care of. >> May I ask one question. And lady has to Miss Mara's comments. Yes. The student
that you described will that student be allowed to walk with Madison during during the commencement ceremony? >> So I personally don't know.
That wasn't the ask, but are we able to establish that answer by reading this policy? It seems so because that
student will complete that under a so that that student has the choice to the Bay School or the Special Education Center. So that student does have that. And
what I guess receive a diploma that just has a different name of the school. According to the policy. >> Thank you. just seems to be a lot of questions here. I
say, you know, for the sake of time, let's go ahead and push it until we can. And quite a a little bit more productive
foot. with this policy. Thank you. That's
>> Misleading was when we could just take a few minutes to talk about the next steps because we are approaching the of the year and our experiment in reviewing. So
Might we do Because I know we have some big ones on here. Lake rights and responsibilities of students. You we've got some real median ones. So on. Yeah, we've got
we've got some facilities as well. So well. The to going to be done in close the end of next meeting. Close governors meeting. And Janice
will join us. Closed governance meeting. Correct? Yes. And then I would like it if possible. If there is not a lot of objection because I do think we need to get through
it is if we could review policy. 26 11. I'm going to push the commence in one the table that for now. But there
are a few edits that the clerks have suggested for this particular one. It is a policy that probably resides with us. But I do think because it lacks clear clarity in some areas, if we could, if we
could get through that one. I mean, this has the question. I only have a few edits from the clerk's. Otherwise perfectly fine with how it's written.
Sizemore Heizer. Did you come with? Copious at its 26 11? >> No did not. This is not want to ones we had. We had the AP one. >> no, I know. But this is on
today's agenda I do not okay. I think that in terms of as I just want to jump to if I can. Dr. Anderson, did you have
replanting too offer? Cement edits to this policy. 26 11, are you with fine? But how was put forward? >> Just one overarching peace.
>> And I'm going to go to that section. So bear with me. >> Maybe this is not that would give me one second. What I find my bearing. I do
believe I had one comment on this. >> This was discussed back in
February. It's also been discussed previously under previous governments committees. I think this this
3rd attempt at it is provides the clarification that we needed. >> Well, Doctor, Anderson, you're looking at that and I don't see any other specific some of most speak to the
small amendments from the clerk's. if you go to page 2. If you're in the paragraph, that is under the clerk's
address. The 4th. Well, the sentence that starts in the middle of the 3rd line, the clerk of the school board should record the date of receipt and provide copies. The writ appeal to the members of the school board in the
division superintendent or his or her designee. That's not actually the order that happens. The clerks would like it to read. The clerk of the school board should record the
date of receipt period. And then jump to the division superintendent or his or Designee IX center all the way to the end and then move to
the end of that paragraph. That. >> The clerks will provide copies of their written appeal and all accompanying materials to the members of the school
board and the division superintendent or his or her designee as the last step. Is
that accurate clerks? And company materials. had a point
when you're ready. >> That's it. I'm sorry. I got this one confused with another one. I don't have any comments. Thank you. >> Sizemore Heizer. You can finish if you want to ay.
>> All right. So that was one thing they wanted and then other was in the next paragraph. Prior to the last sentence because this is creating timeline and the
school were considered should consider the writ appeal. It all written responses at the next regular business meeting or at such other time, as is to ball. If circumstances prevent a timely review. I scheduling conflicts, school
closures or the need for translation services. So in front of the word, said that the school boards or issue a decision within 30 days, they like to add the word ideally, the school board issue a
decision within 30 days because there are occasions where because of inclement weather because of translation. Yes, ma'm. >> I and find with you continue. I just want to back
up to the prior amendment. >> Let's pause and go back to prior amendment Dre. I just we've had a bit of a I think,
with transitions and so forth. It think it's important my office received this information as quickly as possible because the
recording, the date of receipt. There's been a lot of discussion about what 4 days constitute and if it's received at 5 o'clock, for example. Former practice was
that the first day would be the next because staff wouldn't have had a chance to see it yet. And at times I just think we benefit from
some more clarity around that. And so I I. And know that it was sort of move to last to come our office. But that's where work has to happen very quickly. On a 4 day
turnaround. And so I just think at some point we need a
little bit more clarity there. >> I think some of that language is in concerning the workday conversation about the 40's in the 3 days. This is
just the full finished packet and making sure that that was sent at the end of everything. If that makes sense. So the language here says work days to find a standard business
days. And then if we scroll down. I could go to for The
hope here. So that paragraph their talks about that be, you know, your administration position and then the for work days after seeing the appeal.
So that clerk provide copy of written appeal and all or maybe we could take out written appeal and just have all accompanying materials. I don't know. But that really speaks to make that final
finished packet that we have that we send at the end. >> I think one way. Mr. Brown, if you scroll up that we can address doctor reads Concern
is we could say the clerk of the school board shall record the date of receipt and provide. A copy of the appeal to the superintendent.
Division superintendent or his or her designee. >> This lady mad at a question to that. >> In a moment, let me see if
I want to make sure this works for Dr. Reid. Because the way I understood it when I spoke with the clerk's was. The only thing you were delayed in
doing was getting it to the school board, not to Division Council. I mean, not to the division superintendent has or designee. I mean, maybe the last and just to say the
school board, but that's where we get it. But they need to get it ASAP. >> Right. So they they get it as soon we process it, we give
it to them. The four-day work day starts to. Yeah. So I think take that out at the end
and actually it earlier. Can I just say I'm not comfortable with making this up on the fly. >> And I will not vote because the changes All right. But we
have only 5 minutes left so because we can't get there. We will work. Sizemore Heizer just this is is back. But while that he, in fact, had
one a separate comment on Mr. Foster, I know has come up before about repeal on the written record versus a more formal appeal. I know it says here the school were consider
the written appealing all written responses. But I wonder if we need more formal language about school were still hear the appeal on the Rick written record in the
way. That was that mayor is how we've talked about it before because I don't think this language Mares how we've talked about before. I don't want I know this camp with a different policy would clarity around written appeals versus.
Hearings. And so I would just ask maybe that sentence that you can see the bottom, the school, shock, consider the written appeal and all written responses, props. If you could take another look at that mayor, that language that we
did before to make sure it's clear as to when we're taking an appeal on the written record, which is what I thought this would say as opposed to a hearing appeal. So if if I could ask for that
is part of taking this back. Just to get clarity on that. >> Reciting national. My question at this point. Sure.
One of the things that I heard Dr talk about is if the document is received at 5 o'clock and I don't know if it was answered. There were a lot of conversations. >> But if the document is
receiving and stay at, let's say 5 o'clock. How we accounting for the number of days. Is it to the hour? Because I think that's a real concern because if it's
Tuesday 5 o'clock Tuesday cannot cow How is that in? rated out a new office in terms of days. What stops the
clock? >> Offer something quickly and we got to go on. Perhaps we can put in there that if receive before noon, then that counts as a day if receive
between noon and 5. The next day starts the 40 o'clock. But we're tabling this for now because we need to talk about the path forward because we're about out of time. >> Okay. And said, well, you can just e-mail me guarding
current practice because I still like to now. >> This mayor. Yeah, I just
you know, it be good if we can give ourselves a breather at the end of these meetings to talk about the path forward. You I just want to know, are we going to tackle the U.S. are in our policy? What are we
have quest to change a meeting date? I don't know what from so. >> We just a little bit of housekeeping to get really clear on what the agendas are, because then we also don't have to wait until week before
to know exactly what we're doing. So I appreciate that. Well, the path I mean, we can move something up. But the path forward has to been. But we didn't get to be on the
docket for next time. >> But but but I disagree because we keep barreling forward. And then late today, there are other 2000 policies that were relevant. The whole idea was to go through one
set. And do it to completion and the student rights and responsibility one and the advanced for the academic place. And when those are huge, can take months. We got to get input from community,
especially are they both out of compliance? They're both. Well, yes, I believe they are. And they are like one sentence. So can we perhaps
either it's something you're able to do before the next meeting has that. I asked to do this 15 minutes ago to do that here. What do we want to work on in May June and the
half of July. Well, if you're asking me my objectives, it's that we get through outdated policies without wordsmith, thing them to death. And then once we get caught up, we have time to really drill down on
series. >> But you don't agree with that. So I want to listen to people land was to go series by series and to what was
outdated, OK? But we can't. Today we were stopped in our tracks because we have a policy on commencement that is related to a policy on 24 60.
And don't know if 24 60 is outdated or not, but now it's incomplete. And so we're racking up all of these have reviews. That last policy was 2019. So it is out of
compliance. So. I don't know. I thought the goal was to look at a whole set of policies at a time and we seem to be expanding that. All right.
Well, I will work with folks to determine what what we we are all comfort with with the next agenda. Yes, the next meeting, I believe it's been changed from the 13th to the 19th. It is now on Monday May
19 and that's because we would not have quorum in person on the 13th. Mostly. We're still we're still the you're not for going to have a quorum on the
19th. Okay. Well, I am available if you're waiting for me and I'd much rather get the notice like this than hearing it. You know. The day or hours or so. Thank you for
coming in advance. Does that give us quorum? >> right now it would be this Marin and you can't miss Sizemore Heizer is not available. So it depends on
whether Dr Anderson's available or with the Mystics. It's available. 1% of Medicare. >> a little I'm sorry. I didn't respond yet, but I was fun here you are available.
Thank you. And hopefully next time not Okay. Then we'll have to check with Mystics it. So more to come on that. Yes, I hear what fix, but folks are saying.
>> And I'm doing the best I can do. I again, reiterate, I very adamantly opposed to someone sharing something they never served on before because there's people who know more than I do. And I'm learning the best I can. So I will be
receptive to that. Let's chat. We'll try to put together an agenda that make sense for everybody and is allows us to