>> Miss Anderson has submitted a written request to attend this morning's meeting, virtually due to medical conflict and is attending this meeting from Fairfax Station, Virginia. All those in favor
of approving this Anderson Quest. Thank you staying now on this is unanimous Miss
Anderson, please check your audio and video. >> And like good movement.
Okay. Thank you. we're going up, go through and pull to do from our pets, meaning that where we discuss student representation, the election process advocacy and engagement and collaboration
training. >> To further work we've agreed on follow action items to review policy to to clarify the student representation tool. Recent representatives
Roland Rights. An update on on the PIX student handbook, development icon, Miss mayor
and for item one. No, that's okay. As a note, that was really bad traffic. So I think
to get here soon, at least for me. I don't know about you. That was a bad accident. So I
think that I know that has me for students.
Can you remind you sent a nice summary to the committee. >> And I just wanted to have that front center. Can't seem
to find it. That's going to be sent to okay because I am recalling I know a shared about last time the bouts.
Talking about having extra student wrapped and that was. Going to be in the Wings. >> And I think going to look.
>> policy 18? 0, 2, to clarify. The student Representative Roland Rights. That was something he signed of the
>> You know what you think? You could give me a moment to just pull up. My notes should have go back to the share. That's thank you so much. That's fine. we're going to
move on. Let's move on to. >> The tool could update. And this is the tool kit that we want to provide boost. The board members with a centralized resource for
advisory committee processes and improve accessibility to historical data reports in committee operations. Icon Miss Anderson for item. One
Point 0, 3 board member
toolkit updates. Anderson.
>> Well, I can say that. I don't have input on 18. 0, 2, And I apologize on that. And I will also say that since it's within the 5 year, you know, governance because later today
we've got a whole calendar that's going to be presented. So I will know where that is. we actually are starting with the 2 thousands today which do
deal a lot with students. You know that the student facing peace is not necessarily instruction so So let me look back at that. And I apologize.
I missed that piece. you provide an update on student representative conversation? >> Stands. Yeah. So and this was captured in in Massena
counties. Really good note. So I had spoken with staff and that was staffed. Instructional services division are the ones charged with carrying out the election process for the student repetition, which happens
right about now and your family with that process. And a few years ago, actually tried to figure out how to better connect special services and the board tab like their hand off, if not
even like help, you know, inform the students or answer questions that students may have before they even put their hat in the ring and then commit to it. So I did talk with the staff about the possibility of adding a second
wrap and you know, they hadn't considered it and it would take some more figuring out. So it wasn't going to be able to be ready for this election. And I did also speak with Some
other board colleagues in Northern Virginia mix of Prince William has 2 representatives but I don't think they were, as they know, intimately aware of, you know how it came to be that way or
you know how it works. And I spoke with our student wrap and you some of the questions were about, you know, that we had was well, how much could each student wrapped really get deep into the work? like
they say they rotate each meeting or what if it was a backup and so it was it's kind of in a in a holding space right now as you where we left
it was Dr is and the team instructional services was going to, you know, further consider it. But least we do. We have a pretty robust conversation about just the whole, you know, consistency
about accessed information to apply for the student wrapping. We talked about geographical area and representation. So we'll we'll have pretty good discussion
about that. So I'm so it's. Kind of holding for right now. many also connected to the program, the leadership cohort program and just talk in general about more ways to engage our student leaders. Maybe it's not just the board
wrap, but it's all these other ways. So on. Yeah, I don't really have specific action steps that we figured some stuff out. At least. And you
know how that would look, I I think when we discuss that one of the things we discussed was that. >> If we did have a second student wrap that one of the
factors that has come up from the students rep is that geographical area to cover such a large geographical area. So maybe. Having, you
know, that geographical. Consideration, particularly when it comes to other students can drive not drive, how they're going to get from here to I know that was the
one of the things that we considered. also considering looking at our Peck student
handbook and updating that. >> You know, just thinking in this is along the lines of the advisory committee work that we're doing and he's trying to figure out how to cut. Engage
our advisory committee members. I think of like the SEALs or student equity ambassadors and you know, we could have. You know, setups where, you know, maybe one of us once a month meets with
them or even yesterday was talking to my student who's in the leadership cohort. And you just take a 20 minute conversation was really great and you know, I know the student rep is a very
high-profile thing, but there are lots of other ways to engage in meaningful work in student boy. So maybe we kind of think about that and how we sort of commitment schedule to these conversations with them.
Just a thought. let me start with this question. First. He trying to have something new imprint intent. Considering
habitat from. upcoming election were. Final year, correct? OK? So who haven't much time?
>> With that, what I would like suggest Entertaining and addition or should presented to from next 2 BHA that of
divide Be 30 reasons. And South west east who really want to the Biden line. You not do that. And then as far
as Kuz will not do what he's concerned. We couldn't with it up to elect strong representative whether they want you know, both Tate
coming to meetings or, you know, somebody could pick a month and another person could to a month or it's going pick issues. Work on that with up to work and see how that goes.
Because I don't think we can. You got take that. You want work. One from North is going with these issues. And one from south is one of these.
And and we will look at what. Particularly true. Representative this trend, what interests might be? I go He could, you know, start with
that. Says this is something new. a subject to, you know, father, you know, for changes as we go forward. So, you know, starting something.
Rather than trying to make it perfect from the get-go because we can anticipate different situations. Aaron. >> Yes, you know, as I mention
just earlier, there would not be an additional person because the elections are in process now. So that is not a consideration for right now. If I had to select today, I
would say I don't think a second student rep is is that best way to engage students already a huge board. And I think we often do this. We
like, let's figure out what we have now and just kind of squeeze something in were like a more engaging opportunity would be. How do we get? I mean, that's only to students
at 181,000 lake. What's more meaningful? It's for them. And I'm thinking even of our family summit this weekend where we talk about universal design and inclusivity, the example given up on a teacher asks for input and a student
raises their hand. Wilson get Don't know the answer. They might not feel welcome if we do a turn and talk, then everyone gets an opportunity. So what if we, you know, model that kind of thing where,
okay, maybe it's the pyramid beats the region some way to get the students working together, not necessarily sitting at a day isn't a meeting trying to keep up with 12 adults. Also want to talk
so. You know, I'd like to see what staff, you know, how they consider thinking about it. But I think we should really expand how we think of engaging our students and a lot of the other ways we already have set up a ball.
These advisory committees, we could hold a monthly session with students who serve on all of our advisory committees are all those student reps and we have all the students already identified that. I know I
would like to engage with more so. You know, I'd rather not building new I've explored it. And staff has said they need to explore it. So. That's you know, that's my thinking
there. I don't support deciding right now. We're pretty to the board to have a second draft next year. That's So and this came from a foreign topic that was brought
up by students. And so I think we're being responsive to Royce. >> To where that was a recommendation and maybe having a more robust
conversation with our current student wrap. And with this, the student that brought it up. To see what's there. Thoughts about it are I think
I think there's a lot of great ideas on the table and I think as much as we can engage students. I mean, that's where at at the end of the day. That's what we're here for. So
however, we can more robust. We include as many students as possible and I mean, I think that's what we're here to do to explore and look to see
what we feel is more valuable. If Amy. >> I'm not. I'm not even the to student rep sit on the dias at the same time. It's a
wonderful time and into the however, if you want to and the work session, 2. And you talk about your representative representing. Entire colony
coming up for arts board members. For a data pretty members representative right now is an at-large. going to be the one. Also engaging
student one thing students wanting to represent themselves and putting places too. He's another you know,
giving them another person help each other I would make job easier. And of course, all perhaps who may even be able to bring in one meeting for,
you know, voice to us from perspective rather than these all going to them to engage them. guess what
>> Actually we'll look at the policy. Okay. Okay. I just wanted to speak with our current soon wrap and the current sooner Epton have affirmative decision. So I met with looking at my calendar and met with instructional
staff in December. I talked with our student like I've done the due out from this committee and the Dew out is there's no strong feelings about this. And no clarity what has come out about this
is there is continues to be confusion around how students are informed about the election. And the onboarding
of students on to this board. Who has a point person for the student on this boys. I think there's a lot of opportunity to more racially engage the students already identified before adding a whole, you
know another one. I think that's the work. It's not just having one student at a meeting twice a month. I mean, I know our current students meeting all the time. amazing how she does it. Some students
haven't done that. mean, each student just kind of left to their own devices, which is fine. But some of the next you want some more direction and meeting so I just want to clarify again, the committee asked we need to talk with
staff in December and I did and they talk with their student wrap. And then I followed up again and one of the webinar for BS BA about this. And I talked to people outside the school division.
So we're of come up with this. There's no strong feelings and there's no real clarity. So. That's where we're at. If someone else wants to do some
more research and planning in this if you want to come and present ideas. You know, I have now given like for piece of information so I think that would add to it. >> You know, my little chair,
I'd be happy work with. Our 2 to the fall that work. Mr. >> I've done 4 months of work on this. So if you want to take a crack at something,
welcome you to do that. >> would take Allen's work and then and then see what that does. Anyone want to be done? Thank you. I was just trying
to accept Can I speak up for just a second? >> Oh, I'm sorry times. I forget. It's okay. It's okay. I just wanted to step in I do appreciate the fact that this man has done a ton of work.
But I will say we have received feedback from at least one previous number. And so one of the concerns that I have is that if we don't
change the requirement, it's going to continue to make it harder for juniors to participate just due to their schedule. And so because of the intense workload related
to being your junior year, I do think that it's a barrier for some kids at that age lab at the age range because of the fact that they do have so many meetings to go to. So the
reason it was brought to us is because of that concern is that sharing the workload with someone continues to leave it open to those kiddos that are in their juniear. So I would be interested in at
least see what we can find out about how many past were upset we had in what year they've been in and things like that. And whether or not there's any appetite for limiting it to
seniors to ensure that there's reasonable amount of work. But on the kids. >> Yeah, I would love to have
a list of the past reps. I've personally kept them for as long as I've been on the board. I know of no record of past student reps are where they are. They're fantastic resource. I certainly would
love us to keep tabs on them continue to elevate them as leaders, even as graduates. Also, there's not and like exit process or an exit
survey. So I think the idea Ms, Anderson, of getting that feedback from seniors would be great. But, you know, that's something I try to work on years ago. Again, there's there's a lot that could be
done in the situation that we're in to cultivate how on board, how we exit, how your
Again, we're talking 181,000 students really just the secondary What are we gonna pin are? Agreement to because one person here, 2 people
there, we've got to do what we can manage, I think and then in hole in a rich way. And not leave a lot of students with
the little bit of So. That's Okay. So clearly we need to look at this deeper because I think there's some different ideas and thoughts. And I think just looking at it and taking.
>> If you could, and shared with us and I appreciate your work that you shared if you write it up for us. You know, I can just, you know, some bullet points so that we know what you've done and what that
feedback is that would be, I think helpful for us. And I think as we move forward, we can look at the student
handbook and I know that for the leadership. Cohort that. Kevin is working on that. I'm wondering if we should have
those. In alignment. Well, I think we should have those in alignment amount wondering and we should because it I know that the work that the board is doing is trying trying to have more alignment and
everything that we're doing. So has. And kevin's not here. So that's so that we could ask him if he's using the pack. Student handbook is a
reference. For what he's developing for the cohort. >> Saint John County. So the student handbook is something that we've that we've been
asked about something Mister Jackson's working on. >> We are working to. I continue to develop the student leadership program. We've got a lot with that.
This year we provide it was revived at the board's request and we've been doing lot enhance that program. We've been working and my office to
enhance the orientation that something that you know to man's point wasn't something that's really been solidified and something I've asked Mister Jackson to work out given experience as a pass
to direct with the DC State Board of Education. This is something he's really passionate about. So he's taking this as well. Kind of pull all of this together to create more cookie. Jen and
work on our student. Just our student engagement and jet off. >> So could we ask for update for our next meeting of where
he's at? Yes, I can ask him to be at the next meeting to
provide an update. So I would also like to ask, do you just the clerk have access 2, all
of ours? What can we or staff were? Can we get the list of our past student or UPS? >> I know that we have some on
that. I want to go back and see how far back that goes. I think that would something we've started to keep in terms of what we have from possible. Maybe critics. That's
something need to look into. >> Okay. So I think we could. Try to look at that get that
for our next meeting. >> Thank you. I think we want to keep that staff, but my guess is looking back at the each year. The student
representative would be listed there. If you have nothing
else. >> Okay. So we could win this and we can. We want talk, OK,
Mr. Thank you. I just had 1, 1, thing. So I just sent around comments that I had sent after the VSP webinar. >> But I also, you know, I'm looking at our board docks
and, you know where like the minutes from the meeting where did share the update, you know, hard pressed to redo the work that I've already done. So the minutes should I don't
see them posted for this meeting. So that's got to be a function of our clerk's office. Okay. So let's go on
to the tool kit and >> icon Miss Anderson. >> So I sent out document everybody this morning. The kind of outlines ything
that I recognize out of the community Advisory Committee operating manual. Those that are kind of the due out. So we're see if it's okay with you. I mean, blend a few of the categories here just so
that we can kind of walk through. are 3 major categories that I see that need to happen of things that we need to create related to the operating manual. And that's the school board member
toolkit. So it's the stuff that we need to be able to utilize the tools that we need to be able to help facilitate the advisory committees. We have staff liaison training.
So just the way that the staff liaisons need to understand what their responsibilities are, so that when they're chosen, they can be given something that outlines what their responsibilities might be within relationship to the
committee so that everybody's on the same page. And then the final part is the general outline of just the member training. So when someone gets
put on to one of our committees. Here is the here's the information. And one thing I'm recognizing right now, this is kind of a living document when I want recognize right now is that they didn't put anything outlining what
the staff liaisons responsibility is for the community advisory committees for the members themselves, because it would be probably very helpful for them understand what their staff liaison can and cannot do. And
so that's something that definitely needs to be added here. What that a little bit about So I kind of just broke this out big chunks of things that we're going to need to
create. I'm happy to take on quite a bit of this just because I've done a fair amount of work with the operating manual right now at this point. But I wanted to get the go ahead from you all
that we were headed in the right direction before I didn't work, kind of pulling things together. What I need feedback on is both for that and also what mechanism we want to utilize for training
and how we see rolling this out within the community. So what any feedback religious
that would also be helpful? I'm giving time to look at this and >> I appreciate the work that you've done on this miss
Anderson. And I may have at home. So I specifically appreciate getting this out to
us this morning. >> Just as a point of clarification, this all came directly from the manual itself. This is not new
content there are no new areas. This is literally I just went through the document and made sure. But in those 3 buckets, all of the pieces
were identified that way. We
didn't miss anything.
>> I I do not have any questions about this document right now. Does anybody else have any questions for feedback? I think we're on the
right track. Was there an yeah? I think it's great. Thank you, Ms, Anderson. I love a nice clean list with bones. The only I would like to have a little more flexibility as is under the
community Advisory committee member training about committee responsibilities. The annual report to the board. You know, I I've been suggesting that we have this be. >> More dynamic like having
regular updates to the board. So it's got to be in there for now. I mean,t's what we do now. But I think, you know, regular reporting to the board or I think that's something to
aspire to again in the span of let's not wait until once a year to talk to these volunteers and people who are interested in our schools. So you know, I would say regular
committee responsibilities. Overseas me engage Mont responsibilities. And also I suppose, you know, what's even the training orientation for
school board members. And maybe that's part of our own school board member onboarding b*** like what's the school board members responsibility? And do we hold each other
accountable for going to those meetings and sharing out from those meetings like we don't have a good system for that. Maybe that happens at our public regular meetings. Maybe it happens short memo. I mean,
I would love to see after are standing committee meetings and advisory committee meetings with the new 24 to 48 hours, whoever the well on is is, you know, shoot the rest of us an e-mail or when we
talk say, hey, we talked about these things. We know that that's become an issue to win. We have to act on something and we don't know what you know. It's happened in a standing committee. So perhaps
the school board member to a kit includes. Again how to do the job well and serve the the role. Well. consideration.
Thank you, Mr. And Mrs. >> That's right. It is One of 101 of the rules that school board members?
>> Well, certainly into jobs are the unique needs. Was expected to lose to the past. And I try to do not always with great success. After
attending each of Budget Committee meeting. If you are able to Provide he short summary what has transpired in the particular to buy from
used meeting should do with the rest of the board you know, via email. I was not malicious. been doing that. And I have to rely on because
I'm not I'm not a beauty of note taker myself have to rely on some of Don't do Committee my own staff to be able to take good notes and then provide summary because when
it gets too long, the just one of time to read up with it sopra by to the rest of the board to keep them up. Posted on what's going So was that
just like >> practice. But it wasn't, I guess the best way the was a practice that it was in codified kind. Wasn't it wasn't a cop. I don't think there was a cloud of high
winds. Do overnight. Got what we or aspiring to do. And I e 22 that I was not all that stocks are doing that. But I think that's just something
that I could comment. the force. You know, my board iconic Stu, do additional work if they have all the things to do about that, that would be a
good practice. >> I mean, I know that when I go to some of meetings are really excited. And I was like, I kind wish everybody else is here. So I love that idea because I guess that's
the way I could relate when I've seen and what's going on when I am at other meetings, I'm like, what am I missing by not being at the other means excited at this meeting. But like you say, time is, you
know, we don't have all the time in the world so we can to attend every meeting. And that's why we have the liaisons. yeah, I know something should look at.
legend committees to to need to have the What as a part of what we do work with Budget Committee, chairman of Budget Committee or second, Tony, over I committee.
>> Could write up not the 4 minutes. That's something just discussion packed. He's provided liaison the board these and can take a look at
and just what is needed to make debt. It showed the rest comics. Thank Mr. Miss
Anderson. >> Really And this man just say, you know, there is a quarterly email update that has already been requested in the operating manual. And thank you from pointing out
because I didn't need to put that on the committee responsibilities. So I went ahead and added that on that section. The other aspect that we do need to keep in mind is that right now the board
member liaison is required to come to the first meeting of of the Committee for the year, but they're not necessarily required to be every meeting.
And so it is it is encouraged for them to be at meetings where appropriate. But that is what an operating manual right now. So that would be a change that we would need to discuss and probably have voted on in
order to have the board member and the board changed the operating manual. So just to give you a heads up that that's what's in that right now. I'm not saying I'm not advocating for that. I'm just letting you guys know what's
in there. >> Well, thank you. As Anderson. You're becoming the guru >> of the operating manual. As I was sort of the guru of the governance may know, but I'm happy to him that title off.
That's really Did not know that. I certainly see it as part of my duties to attend the advisory committee meetings. But I mean, I think there's 2 big things is one, how much responsibility or we
each going to have to make sure that information about our Simon is being shared. But secondly, these minutes are really. Its an issue. It's a
problem that we don't have our minutes. And this has been something that's been an issue for a while. We are required by law to have our minutes. I know there is a plan to put
them in place, but it's just not acceptable. And as the public engagement Committee, we should teach. I think the responsible for continuing to follow up. That is a way that
the public sees our votes. So on. It's I think it's hamstring us and it's hindering us rather and not letting us be as effective as we could be. One of the state
that again. >> With regard to the advisory committee a guy just want to be clear that that's not responsibility at the clerk's Let's responsibility of each staff liaison. We have been
working with the staff liaisons to get them, but it is a struggle to still get them from each. Some committees are very diligent about it and from them like they're supposed to and some
do not. that's something that the deputy clerks are working with them on. But we are not responsible for the minutes for advisory committees other than to post them once we receive them. >> I appreciate that update.
But these are the board's advisory committees and what we might not be responsible for developing them. These are committees and we are responsible for them. I believe so. If there's something the board needs to do to further asked staff to
get them done, please advise us. But I just continue to be very frustrated that we don't have these minutes. Every time turn around to something or
another. >> Just he wanted to throw committee that, you know, nobody can Most job done. All
other other committees coming with a mean meeting minutes because they always a meeting minutes. So but had to work on
right no wind. I was a serving their needs on to legendary comedian try to attend as many meetings as possible. But I had not in which to that. Even
went. I was not able attend the meeting. My surf. I had my state aid to attend the meeting. we when we do meet
that too, you know, copious notes and that was able to show some with me. >> So I think that that goes
back to the work that we're trying to do in terms of training our advisory committee members because the committee I'm on, I get the minutes immediately after
they're done. So I think some are better at it than others. So I think maybe with the adequate training. Doing a tool kit, this might help the
committees that are having issues in terms of getting those. Minute sun. Can I jump
in here for second about We can have draft minutes that are sent to board members immediately, but they still are going to have to be voted on by the committee before that they're posted. >> As an actual meeting
minutes. So I just want to make sure that we're following the same guidelines that were following with everything else that we're doing. And so sometimes that's the delay that we see. One thing stopping post said not would not. And we have extensive
delays but just like just want to call to to make sure that that's pointed out that sometimes we have that delay because even the committee hasn't met or some other
reason so that they haven't been able to approve minutes. >> But they can't okay, but we can. The case my question is
if we get draft mitt minutes and this big excuse, my not knowing this. Draft minutes don't need to be posted. Do they? They can't be pushed into their voted on by the
committee, OK? But that doesn't preclude them from us getting them. So we kind of have a sense of okay. The other thing is that the couple questions that I had in
through here, if we don't mind, if you don't mind just touching based on those. >> I kind of wanted to ask the clerk team whether or not it was possible to create. >> A community action
committee drive that would allow us to house all of the information and then wit that was shared with board members and in the tool kit would be part of that larger drive so that if you took committee, you have the
historical information related to that committee, but we all would be able to see what was going on with each individual committee if we had questions. So I wanted to touch base and see whether that was possible with the clerks. >> Yet that's not a problem.
We can do that vehicle. Okay. I think that that just means that. >> Like the next person who wants to become a good. We're related to the advisory Committee operating manual. I'm happy to pass the torch to
someone else that they would like to. That means that the word document for that document that can be housed there and things like that. So that way we don't we're not constantly. And it creates
organizational knowledge that moving forward. We don't have to worry about where things are. Who has the most recent version, which I think is some of the version control that we've had issues with in the past.
>> Yet we anything's or post number dot, not always the greatest. So we are working to set up more jobs and we can put that in our Q. >> And thank you, Madam Clerk, as you know that I am. I am a
big proponent, ensuring that we are duplicating the effort off of 4 dock since that is not our platform. So I am happy to have us have a backup
files for everything. The other question that I had for everybody is how do we want to relate FOX about rolling out this training? I am not suggesting that we need to do
anything so extensive that it takes up anybody's time and time, really glad that you're here because I would love to hear from you in terms of what's possible to make these
available but not obtrusive. So any thoughts that you might be able to share? That would be great. >> Thank you, Anderson. To be
clear, you're asking about rolling out the trainings 4. >> I'm asking what platforms we might be able to use what I mean, what would be accessible
and easy get this type of training available. Not necessarily just in the in a synchronous format that may be in an asynchronous format so that if we had members that came on in the middle of the
year. That they had a place that they could go find information. And then we watch a few short informational videos about where they could find what they needed.
>> This is where they can find what they need for the advisory committees. >> Right. We just what I what I am trying to figure out. What's the best mechanism. It
could be that it's just something with. It could be a short series of YouTube videos that we're on the community Advisory committee page, that
kind of breaks down what all the committees are. I'm just wondering, I didn't know if it could be a Google classroom kind of thing. I I run an lms for for 2 organization. So I
have lots of this in my soul and I want to make sure that I'm not creating it as something more difficult than it is. And I don't know what platform get. Certainly I'm not suggesting that we get enrolled in g so like I am
trying to figure out what is our platform that we could use to create a learning opportunity. >> If you wouldn't mind at Beth Beth is the only executive director of
communications may have some ideas. I think it might also be helpful to connect with Department the technology just to make sure that we're on the same path together there may.
I think there may be some very says easy solutions for this. So that work is not being duplicated or increased for anyone. So just let me check on that that don't know if you had is you are right about it
in terms of the video, the website hosts YouTube. If we wanted to use. >> YouTube is the platform for the website. I guess the question would be, do you need
this to be password protected or is ease of accessibility more critical to you? Because in that regard, I would suggest using the website because people don't need to log in to the website to
access materials. And if you want anybody to be able to go in there and for transparency or other reasons to see what the training is. Word experience it. Then I would suggest using the Web site and, you know, we can
integrate certain platforms in there. But if you did have a desire to have things be more password protected or more interactive. There are things
that our it folks to to make trainings interactive that I don't know if those would embed into our Web site and or again the that protection of things being behind places where, you know, only certain
people are viewing the training tracking, whether they've accomplished things like that would be done through our it partners that do all of our internal professional development.
>> And I you know would have to and that I'm sorry. I didn't see you. You're off camera for But yeah, so I didn't I don't see it as something that needs to be behind a firewall because of the fact that the document
itself is not so it's not like its proprietary information or anything. This is the way our committee committees are committed to running. And so I did want to go ahead just have it be something that the bill,
though, it can also be a marketing tool so that if people are questioning whether or not they wanted to be part of the committee, that they could go see what was involved with their expectations were because I think that that would be a wise thing to put
in our tool kit that were just showing people. But the time expectation is what they're expected to do, those types of things. What what they're being held to. So I think that that's probably a better bet
in anything that we do is transparent to the public anyway. So I think that it's wise to keep it that way. >> Yeah. And then when you're using YouTube, then you know that you're having the close captioning and other features
that make it accessible, which is also true for our website as well. So those are important things to take into
account. Does that help miss Anderson? >> It does. It does quite a And so I think that what our best bet is going to be
thinking out. And may be a conversation that we need to have. maybe you and I could touch base before the next meeting about what those videos could look like rather than just having it be a talking head. If there's
anything that we can do to make them a little bit more interactive and so get the information out quickly, I think that that would be a really cool thing to be able to have them be kind of fast expectations, particularly if
we can break them into bite-size chunks because then again, if we're using them as a marketing tool, there may be something in there. That's more important in terms of time, commitment ahings like that for people to watch in that way, they'll do know
right where to go. So. >> Sounds good. And I do like the idea of using it as a marketing tool because I think some people >> are not aware of what you know, the >> what they can do and how
they can participate. So I always like to look at that positive. Look at what you can do. Look at how exciting this can be. So it's providing information but also may be helping. People getting
intrigued and interested participating. So. >> coming there is only one other thing related to the community Advisory committee is that I wanted to touch base with the committee about if
it's okay for bringing up, of course. Right now we have one of our community advisory committee is that's bringing forward to the board about their charter. And I had a
concern about Charter is not listed as one of the things that is available in the. Operating manual has something very explicitly request that each committee have bylaws,
which is one of the aspects. There were the need to work there to ensure that all committees have bylaws in place. But that's different language than a charter I was hoping that the committee could talk or our committee
could talk a little bit about how what we think about that and how we want to move forward or that with feedback to that particular committee. >> Mr. Yeah, thanks to
Sanderson and again, you're that you're on all of these advisory committees I appreciate that because we've worked through some of these anomalies of our structure. And I think that's really important. The board clearly
agrees because we are slowly trying to everyone in sync. And this seems to be, as you said, I think prior the last one standing. So this was listed something as new
business on a recent regular meeting. I feel like I have it. February 20th, new business point. '08, and it has revisions to the
facilities Planning Committee charter and then also So it was it was 2 But as I think, you know, it. A lot of you. I
agree that it should be that should be consistent. that you think that's, you know, to me is the fact term is 3 years of service and there's a charter and that is just a total
anomaly across any of our other advisory committees. Also, charter was written 10 years ago. And so much has happened since then. We have updated our boundary policy.
We have way more a day to systemically about our facilities and our athletic fields. We have to queue. So I think a lot has happened. And so the updates that were
proposed on February, 20th, this new business. think most it should. I think my ine, but recommendation would be is to
make it one year terms bylaws. So it would have to be reworked and where that I've packed. amazing those folks has done work on this. I think that since they've done that,
though, we've had to the change to another advisory committee, putting it more rightly in the curriculum. We've had the C cip. We've had the boundary policy. So there's just been a number of
things that have converged that I think merit making those 2 changes. So I support what you're saying this, Anderson, and then I support putting in, I guess it would. But if governance manual that we list, you know, this is a
structure for all our advisory committees because you might want to add different ones and we want technology committee or something race. love to those, Anderson. If you know if the top your head is our governance being, you'll have a statement of what the
structure is of our advisory committee or perhaps the user. do we have that written down anywhere? >> The government's manual outlines the structure for the each stand Age Standing Committee and each advisory
committee. So the reason that the FDA advisory committee was set up the way that it is because such a time it's a longer time. It's because the of the professional
requirement. So I am not suggesting that we remove that professional requirement. I believe that requirement. I may be missed mistaken. outlined in the government's manual or in the policy, but it but it is actually
supported by regulation in terms of how their chosen because it's a strong cuts of more, much more is significant professional requirement order to be part of that committee.
So it's a little bit of a different set up so it is outlined is an exception to that. to the standard year term and which I actually
think because of the onerous task. But it takes to get those folks voted in that it's probably makes sense to go ahead and leave them in that in that capacity. What
concerned about is whether or not there was not concerned. But I wonder whether or not their charter this actually just their bylaws. And so if we ask the committee and CDC.
To look at that in relationship to what the requirement for by losses in operating manual. I wonder if that would satisfy the requirements because I'm certainly not asking them to undo any work that they've
done. I just do think that they need the new later of it matters because charter indicates that they created themselves and they're definitely one. They're definitely our committee. So I want to make sure that we are
in line in terms of all the different ways that were naming things. >> I just want to express my
concurrence with what has been just a deep. I said >> So I think we does everybody concur with that.
That is on this committee that we all concur with that in terms of making it bylaws persons, charter. Okay.
>> puts asking them whether that would satisfy right, right. I agree. And agree. It probably is just nomenclature, but it does have to be changed because because they did not
create themselves as a truck. The commissioner, I don't know procedure, Lee, how we go about doing that. I do. We just vote on it and then packs going to have to adopt that as
well as the terms. But I think because we did just recently move an advisory committee Curricular committee where it was really best housed. It's and we've also acted on Human
Resources Advisory committee. It does seem that we have you know, the ability to change the structure advisory committees. I would, of course, want to inform AF Pak and get their feedback before
we actually propose like and action motion and certainly talk with our colleague Mr. Dunn, who is the Lee is on for that committee like so I would love to if we iron out before. Really tell what's the next step and even a further step.
You see it. My suspicion, knees, a packed to contact Jean Pat. >> And have the conversation.
And have the conversation. And if go from know, if he acquires Vo by F Pat. To
change that. chopper to abide laws and if they don't city quiet on much time on the part of scoreboard at Cup on the Dew business. Well, that,
course, can be made to the children by show to adjust to attend. >> follow up on that. that sound good? Miss Anderson.
>> I think it absolutely does. I do think that it would make sense for us to have a vote that we were going to request that be considered just to have it be action by our
committee to request them to do that. I think emotion. >> Mr. Moon has made a motion Ms Murray his second. It all
in favor can speak to motion setting off? The Senate to thank you, I'm learning. All in favor.
>> It's unanimous. Thank you for bringing that up. And noting that difference. Miss Miss Mayor. can I just ask who will?
>> Let RF Pack chair know? Is that something? You couldn't miss You're going OK, Peyton just want to make sure hears the news. Second after a public conference right people are calling and thank you so
much. So is is everyone good with this Miss Anderson, do you have anything else on
this? No, ma'am. Okay. So thank you for for everything you've done was Anderson. So I
would like to at this time bring through item that this committee has agreed to it or December meeting, which is on the board charged to review community advisory committees with an eye tooth Future. Strategic Strategic Division
needs. To get started in this. We should look into how new board committees or form it will also be important for us to create a plan to assess which committees will be the most effective in addressing.
>> divisions, future strategic means. And so I would like to open that up to discussion.
>> So, so I will start because I know there has been a lot all start even I think I'm supposed to end. But I know there's been a lot of discussion about having. New
committees advisory committees, particularly when it comes to tech or a I I think that there's been that concern. I don't know. There's other issues that we think
that we need advice I think things are moving fast in the tech world and how that applies to education and how that applies to. How we roll
things out think there in this area now. We have great minds and people that have expertise on this that can advise us. But that doesn't that's certainly not the only. Need
that we might have and just discuss what. We as a pet committee think are important we should have New advisory
committees and what issues related to I bring up the tech one because I've heard that mentioned by a lot of colleagues, a lot of have brought that up. So I'd like
to open it up for discussion is here with thoughts. Are. Thank I think I did. I'd like to look at like maybe for next
time. Can we look at the list of all are advisory committees and then say, like, is this still serving us? still makes sense because I know that our student advisory committee is. >> It's been very with cell
phones. But as you said, tech, I'm like, well, could also talk about it there. But I think it might be good to look at the list. I'm also
interested in considering some of our board standing committees, although that's not a public engagement thing. I guess that would be a governance peace. But you know how all of those fit together. And I'm also very interested in the joint committees,
which, again, is not exactly public engagement, but that it's such a big piece of our work any more and more talking with the board. So should our advisory committees be joint with the board at some points
or, you know, we do have places where our funding blends so on. immediate thought I thought about tech for a while. You know, I don't I think it's probably a good
idea. I'm sure we'd have a wealth of resources. I just also wonder and this is actually just coming back from south by Southwest. Lots of innovation, lots of aspiration. And we have
limited resources. So I wouldn't want people to feel like we couldn't deliver. But I would love to learn Indiana.
Miss Anderson. >> The only thing that I wanted to mention is that this man, we actually in the charge that was that came out a form topic that I bought last year. That was actually a leftover from their farm topic many
years ago. That that actually did give us the right to look at standing committees, just say, you know, so we do, we were given the charge to go ahead and look at both standing committees and
advisory committees. >> Thank you, Miss Anderson. I think my concern. Cause I am
not a tech >> in terms of how fast things are moving, particularly with AI. What it's going to look
like in terms of what our policies are going to look like. In how that is or isn't used in the classroom or buy
teachers or staff or students. I know that I don't have. A depth of knowledge or background on that. I don't
know if people on our I know that it's moving so fast. We might benefit from having advice and advisory committee
in that. That's in terms of not what we can promise in terms of tech. But what is our role going to be as policymakers and how? All of
this new technology is managed as we make policy. So I mean, that's kind of when I look at an advisory committee in technology is an looking to learn and how will this be
beneficial? We're not be beneficial. Arm I concur. That I. Personally. Consul new You
had a cut. >> You know, understanding about accommodations. the entire nation, in-depth
discussion with anyone. >> I ve got lot of I-80 companies ease. You know, we get recommendations. We get profession or you know,
opinions from our professional staff. But who is with Mike coming? community whole community may see it differently. They may addition are perspective. So in that
sense, you having. You know, people from the community community with. And expertise in education, technology, on
the on icy because we only the as a board member. >> Yeah. And again, I'm just bringing the tax went up because so many people talked about it. That doesn't, you
know, take away the fact that there might be other ones, you know, other considerations and how we maybe speak to our fellow board members to see what their interests are. And if you know how we would
decide on which ones if we are, if we are to add any, you know, but for sake of this discussion, that's why I brought up tech because I too feel woefully inadequate in
terms of everything that's happening with AI now on. How is that going to look in our classrooms? moving so fast.
But that doesn't mean that there aren't other areas of concerns that the community or board members may have. So I think taking Ms Marant suggestion that we look at all
of our committees and go from there is a starting point. Was there any other discussion on
this? >> Okay. Well, >> I think we've got our marching orders
>> as of now, the U.S. this is now adjourned I miss at 11. 0, 8, >> And to these on I love to
be on this committee and evolution ICU. You know,
meetings don't go for 2 hours. >> Have a great day, guys.