>> It's a spy I did of the well, many. >> this is June 18th, 2020 final regular meeting of the
Fairfax County School board Public Engagement Committee will now come to order. We will now vote to approve the minutes of the September 3rd
2024. October one, 2020 of the several minutes, December 3rd, 20 20th. October one 2024.
December, 10th 2024 February 11, 2025 March 18, 2025 and 5/13/2025, meeting of the public engagement. Me. I have
a motion Saint John coming. That is what lead for the clerk to make grammatical and formatting changes if necessary, correct? Yes, thank you.
>> are yeah, like I can move. Yeah. That's OK? Thank you for
Thing. >> Let's try to maintain a consistency in naming names of appointed members vote a
certain way. And sometimes you it's insurance just and then sometimes you safe Orleans. Sometimes Mister I think just to using the masking some lawn
myself and Sundays. >> That will be best support, Anderson, because sometimes it can be thought I would prefer. Yes, Anderson, a possible that makes it a little clear other than that because I see
different versions. that is part of why we asked a leave to make the grammatical for many. And so we consider for money and change that will make on the back in to make sure there's consistency.
Thank Thank you. All those in favor. Unanimous. I call on Miss Anderson for item or
strategic Covenants Manual proclamation. Updates. >> Case. The last time I came, we talked through the changes to strategic governance manual related to proclamations. And you guys have given me leave
to go forth and conquer. What upon further? Look at the list of proclamations. I realized that the Clark team had added some suggestions in that were
not to discuss. So I wanted to make sure that we actually came back and had a full discussion rather than just to prove that without the other that I was actually helpful to have that brbecause it's
okay with you guys. like to just walk through some of the changes to make sure that everybody's on board. One of the things that we're recommending is remove the proclamations related to. All
team members that are leaving and instead have it be aboard letter. And the reason that is is because board letters may be very helpful to them in their future endeavors if they're if they're looking.
And so the you'll see on Page one, it gives the board chair the ability to provide a letter to retiring or resigning leadership staff members. So it takes them. It takes that language out of the
annual proclamations because there's a little bit of that consistency issue with the fact that we haven't for every single aisle to meet members that's leaving or oftentimes. We have to actually do because
of the way to meeting schedule lies. We would have to do it after and then have them come back, which sometimes isn't possible. So this way, it just works without us being able
necessarily doing a full proclamation, but it would still allow us like represent our appreciation for those individuals. So as everybody good with that. I just I do
want to give voice to the fact that I think that. >> You know, based on, you know, anecdotal evidence the staff that I've spoken with have really appreciated the
ability to come back and receive those. I know the last that I think we did was Mark Green, Felder and Grace Taylor. And it's it's almost a
year ago, but I know they felt very honored you know, having that. And I fully understand that the fact that there isn't
complete consistency >> and that's going to go out. I mean interrupt, but I'm also going to go out and say that it hasn't been done with Fidelity, nor could it
potentially be done with felony for all team members that are moving on. >> And so I think that this gives us a way to not have it be so obvious when it isn't.
>> I understand that. Yeah. I'm not questioning the intent in any way here. I think it's good. It's good for them to have a board letter. But I do think it's been appreciated in the past. I just wanted show it wouldn't be precluded from
an individual board members still bringing a proclamation. It would just not necessarily be part of the annual list.
Some of the changes that were made within the school on the second page and going on to the 3rd, some of the changes that were made putting things in alignment with what we're actually doing. So like
Three-d across America, we've now pretty consistently been doing national school write Librarian Library month. So some of those changes have
been made. LGBTQ history month was added because it was a consistent one that was continually being brought. Some of those changes are also here. Where the most changes
occurred was actually in the way the staff volunteers and recognitions list was being done. And so some of those were in response to. Staff
members that maybe didn't feel groupings where appropriate. And so I think that. A lot of those recommendations and some of the alignment has actually
been done to ensure month that we're honoring them is any way, shape or form alignment with the national recognition for those positions. So if you
guys are good with the list, not everything that the car team was recommend had recommended was necessarily adopted. So there us few adjustments that I made
personally because like teacher and school Staff appreciation Week. that's how many of our schools are actually doing that. So I think that aligns with how things are being done. But
like national school psychologists or psychology awareness Week, that was aligned with the November time and not necessarily put forward with the counselors
and everybody else that it was normally with. So Cristina di encapsulate that right? Yes, there is one change that missing. John Cunningham Marin
has brought to our attention. >> Earlier and list, it says School Board Scholarship award and that should be school board characters scholarship awards. So we just need to make that change.
>> Because >> there was a question as to whether that was a whole separate work. But that's the character award that we give and that the board actually just gave at the last June meeting. So we just need to
add the word character in Do we want scholarship to still be in there? So we just have it be the character word since. That's what we call it. I think it's up to you all. It is technically a scholarship.
so the Laura, Ashley Piper. >> Ward has money attached to it. As does the character work. But I will say that is every year contingent upon the end of it. The groups that fund it having the funds
available. So we always check with them every year before we move forward with doing it. But we do let the students know it is contingent upon ensuring funding is available. So it's possible that we could
still give the award but not necessarily get the scholarship. So is it possible that we would put? At the end? So would be the Laura, Ashley Piper Award. >> Prentice ease scholarship.
And that way, it doesn't isn't contingent on it. >> Yeah, I think that would work. So whatever we do with the school board character, I think we just need to be consistent with Laura Ashley Papers. So if we're doing
Laura, Ashley paper award in front scholarship and school board character award and print to see scholarship. I think that would work. Is that work for everybody? >> Can I raise a question
about the other June? So so last meeting, I think we how how heavy June can be in part because we have the 4 heritage holiday proclamations, but also because it's the end of
the calendar year and people are trying to put in their individual proclamations. Is there a way to split those? And obviously this is with
deference to the clerk, but to split those between the 2 June meeting. So they don't often the first meeting. >> Yes. originally that is what we do it. The reason it was so heavy this year's
because originally we thought we were going to have to move the June. 26 meeting to this location and we wanted to ensure that everybody who is receiving the award had the same ability to be recognized
equal setting so assuming that we don't have any issues with location, we will make sure to split and >> it there. >> The reason we do some of
them as June and July as to give us also the ability if students can't make it, if they're on vacation, cetera, that that's helpful as well. Tried to make sure without
putting it without duplicating things. I tried to make sure. >> That we can just indicate it would be or July on those just and that made sense. I don't know if this is going to be helpful for everybody. But
for me personally, it's helpful just to understand where things are all are so that if we have a month, that's a little lighter, that it might be a place that we
can put our own to slide All right. And giving me that look in the chart. I do notice we have Laura Ashley Piper twice. We just need to take him out of August because it should
only be I got to know that was that was my fault. Yeah, I got And I recognize the fact that we need to make it consistent if we change the scholarship
to be. I got The other thing that was noted is that we didn't include. Recognitions
on this list. >> And so I guess my question to you guys is would this be more helpful, including recognitions as well? >> At the end of the document rather than in the
proclamation section. >> That would include recognitions as well. What's
the hsl? It's? No. I'm saying create this is one whole calendar. Kind like sample calendar and then put it at the end of the whole section rather than right now. It's
just embedded in the proclamation section. I think that would work I think maybe if we rated a sample calendar so that way, it gives some
leeway of things need to change at any point. >> I think this is a really good visual because just by looking at it, you heavy month light month and then we can
see where we could, you know, June we should put it up to 2 and then of it is vhsl. >> Within those months because they do come different times. Then where we can put it in. I
think this visual is really good. >> And I will tell you that I think that I'm still missing some of them based on the fact that there were some that were added on that list. Simon, a double check that they're all
included on the list So I would ask for flexibility to just make sure that this talk this part of the document is updated when we send it to the whole board for a vote.
>> One other thing you know, for the past couple of years, least this year and last year I proclamations recognizing our our science Fair winners
and are national merit winners. And I'm happy to do that. You know, individually with my to a lot of proclamations, I would like consideration in the future of of having those as part of our
annual process. Just because those are systemwide and can we which is it okay if we put them in is a recognition because it's little bit different than we put them in as a Okay.
>> Tell me one more time. >> So there will be right at the next meeting minutes. The I the ISAF finalists, the people that go to the international Science Fair and
then it's that are national merit. Scholarship winners? those would fall probably in June or July, probably ideally
June, while students are still potentially around because I think the last announcements come out at the beginning of June. >> So in theory, we can do it at the start of the year. No,
no, she needs to be in July. needs to be June. Ideally, June or July. Right? Because they go to college. The ISAF ones could potentially be and
may. Because. I think there that's usually April May. I I don't know the time I had you as I have seen massively
signing things. So. >> National merit. Scholarship winners, time or are we talking? It's about 48. I think this year and I Seth was about 10. Okay. I just wanted to make sure that it was
feasible with So. Just talking about the logistics of that. Because of the recognition process that we typically use. Is that going to be one recognition where you have
everybody come up and do one picture? Okay. So big. either do it. But that or if it's too many kids for one picture, we could always do sweet, done things before we split it by
regions. We work with the 2 photographers that staff the school board meeting because they're phenomenal, donning Karen and they usually will guide us and the best way to get the best picture for the students. >> So I think thinking about
the way that we could do it, especially for doing it in June for national merit. We could actually kind of build it in where we have the VA just so and teen recognitions and then around the same time,
we also have national merit and that way, we could just build it into that meeting knowing that that's going to be meeting where it's at and that would allow is also too figure out proclamations based of knowing that we're
gonna have a big recognition area. But I think it's possible to do it. Just very similarly to the way we do BA just sow it would also make it easier on the clerk team. To
be honest because then you're not writing. The proclamation trying to get all the kids in as hard to do and stay within
the word limits that we try to set. And so if we were a recognition that with more so get their own certificate, which I think makes it easier for them.
>> And yet, just in terms of numbers I checked with bar before this. And I think we have 6 attending as of now for both. So it's not going to be a big crowd in Prague people left.
>> I have one question. I am fully fully and completely understand the National merit. My concern is if we add in I S F what are we missing that
other kids are involved with. So does that would make more sense to continue having it be member driven. But national merit go ahead and have that one be part of it. Just because I worry that if we
have. We were going to miss something that somebody else's is passionate about to see what I'm saying. >> Yeah, I mean, we're always
going to something my my sense is that, you know, we go to a large, significant effort to do vhsl. And I think we've just oftentimes forgotten
about some academic So I mean, certainly, you know, international robotics could be one other thing right? But I think as people think of them, I as one board member,
would be happy for those to become annualized as opposed to. >> Well, okay. So there's another aspect of this and that. The Clark team is gonna
kill me for saying this out loud one of the things that's on the next couple of pages is that we have the school board members to actually. Quest
individual recognition ceremonies to be done. And so what I'm wondering is I'm asking the clerk teams to put their hands on the top of
their heads would be possible for us to have know. Proclamations BN done annual recognition so rather than just having because that way, if you have different board members that want some sort of
recognition, it doesn't necessarily take up more time in the meeting. Then having an annual proclamation. But it is a very different. Because it does change the dynamic of how
we have how we go about in the recognition itself Madam do see any concern with that. But you talking about a whole separate meeting from the regular betting in the regular meeting like we do not getting
it into the regular meeting. So basically every board member would have to proclamations that annual proclamations that they can bring like 2 member brought proclamations and we would
have new recognition that we could suggest. I don't see an issue with that. Just board members need to be aware that can link then I think if we do
that, the same rules need to apply that board members don't get to speak to the recognition because I think that's where I can see there being a large amount of time taken. I think we need if
we're going to do that, we also need to set deadlines just to make sure that the clerk team isn't mean. I don't want to say blindsided, but that we have enough time to
prepare what we need to prepare for the meetings and make sure rate that we're not overwhelmed. >> Is there any reason that it couldn't follow the same time lines as the current annual
proclamation or member brought proclamation titles? Yeah, I don't see any issues with that. I would just ask for deadlines for that to be in there. And it would make sense so that we're not confusing
the staff have multiple different. That wind. So it makes sense to keep the same deadlines, but it would be helpful if we have deadlines
because there are times when staff realize, oh, now I want to, you know, my my school board member wants to do this and they'll come to us. 48 24 hours before meeting and that's just too hard to fit
in, right? It's too hard to get the kids invited. It's too hard to get things properly done. So I think if we could set deadlines, that would be my my one concern. And then
with the ability with annual recognitions that. Scheduling is also done the same way we do with the member given proclamations fact that it.
That the chair and clerk prerogative to work with them. if a meeting is overloaded to push if possible exact. So I think just having the same kind of flexibility that we have with proclamations is what I would ask if we're
going to do recognition or or members recognitions. So I would like to make a motion that we add national merit scholars to the list of annual
recognitions as a category on its own and my concern is is that we don't have the language to look at. So what I would recommend is that the
next meeting that with pack that takes this issue up with creating the language in the governance manual related to expanding. The possibilities
of member Jack. Because right now we don't have any rules related to member brought. Recognitions. So this would just be something moving forward that Packwood need to
look at in terms of what are the guidelines not gives us all a little bit of time to think about that. Would you want to weigh in on all of the changes or move forward with
changes with the understanding that will also have a second change with the member given recognitions. Yes, so it would be remembered. So what I am, what I'm suggesting is that
this meeting we approved adding National merit scholarship winners to the list And it's I'm sorry that these don't page numbers. I should have done that. But
it's under number 4. So the annual recognitions list add national merit to that and then moving forward, I would suggest that pack brings this
issue up again to look at the last bullet on the list where it says that we may submit. So basically, you know, go up. It's up there. It's that last
bullet and red. So that one right there is where you just need more information because right now we don't have enough. stipulate Jen related to how that looks. So what I
would suggest is that pack continue to work on getting that fleshed out to meet Mr. Michel means concerned that it shouldn't just necessarily be a part of the proclamation
process. So month confused. that in place. Kern
guidelines, correct. And then and then we do want provisions related to. >> Guidelines from Alder
Street and that conditions. Those are precision already provided. >> There's not procedure for member driven. It just says we can bring them. We don't have
any stipulations on what the rules are around, bringing them. So I just numbered the pages really fast. But he sent
individuals recommend student. I was a step. 2 final. My reading something wrong. What
I what I think I'm saying is >> that it would be one like you would we would get you would create the stipulations around there being one a year. >> The same. It follows.
>> I think what you're confused about is the guideline is for The students that would be eligible for the recognitions and it's got the recognition during the meetings. But if you look at
that red line. On this. Page it would be on Page 6. The last bullet a new suggestion. That Anderson said that each
school board member could bring in additional recognition. But there was no guideline for how the school board member brings the recognition. The guidelines for wreckage mission. As for
the actual how they will be recognized, but not how the process we have to follow. But
it doesn't put the timelines on it. That information. >> And how do now can do now. >> And that last bullet is not a new bullet. That last bullet
was already existing language in the document that was just move. That's the only reason it's red is because it was put into the list. So it's just a
permanent change. And so from what the clerk has indicated. But has requested would be that that the guidelines would
be very similar to proclamations. So that's kind of what the language would we'd be looking at more or less. I think that at point. I think it's something that pact
could move forward to discuss, right? So we're happy to bring forth to the next meeting, the language that we would want for member given recognitions. >> That we would that we can
bring to you all for the next meeting. I just don't feel comfortable with us going forward with that without you guys actually having a chance to see the actual language just to make sure that we're not we're are all fully on board otherwise than this is
what I would suggest that we send to the full board moving those few things that we discussed. >> I was just cast a quick question that would be subject to the same board member approval Matrix that we have
for the proclamations right to >> I think so. I mean, we would have to those would be one of the things that we would decide. I think that's one of the things we would have to decide with
recognitions is whether that would be subject. Because with the recognition language, it's not written language necessarily. That gets.
Supported by board members. So I don't know actually that we would need to do support. It may be more that. Let let me give some more thought to that
and Mr. Mckelvie and as to whether that would need to be done. But I think that's partly why Anderson's asking for us to bring the language back. On how we would do
member given recognitions so let me let me give more thought to how that would play out logistical stamp, right? We just have such a clear process with and the the Prophet member driven
proclamations. But I think that this is an opportunity to ensure that we have that same level of process related to other areas of recognition as
well. Anderson's made the motion. Is there a second?
Okay? Well well, Mr. Moon can second. In a call for Can. We have a vote? I'm All those in
favor of what once again missed rounds going to put the actual motion language upon the justices just to add national merit scholars to the list recognitions.
>> Annual recognitions. With the Anderson with the leave to add the language that's appropriate as to where its place. So it will be either in
June or July with a brief description of the reason that
we would be including the left and on the list.
think it works. We voted on it and it was unanimous. Mr. And
seconded. The motion. Otherwise we just need to approve the changes to be brought forward to the full
board. And also I will make the changes that we have suggested moving the full example calendar to the end to the document, to include. I
would ask that the clerk team helped me make sure that we have the vhsl recognitions in the appropriate place on the on the documents. I would ask for flexibility to be able to do that to place the record
and the annual recognitions where there are appropriate. So I. >> Before we move forward on this, I did want to bring up a
point that one of our board members that is not president was interested in. I think we can discuss this at another time in terms of the
individual proclamation. That is being brought forth by an individual member asking requesting that that be signed by the board member. And I I
know we have been discussing that signature option.
So the option exists. Okay.
Okay. I just want to Yeah. I just wanted to honor that request tonight. That makes sense. If we add the 3rd because we had
talked about doing the 3rd signature as well. And so my team has looked into it. The issue that we run into is that there aren't problem. weekly put the proclamation to protect it in a hole in a small, flat black. >> Holder, they don't make it
in the size that we would need to add that 3rd because we would need to make the proclamations bigger. And so we don't have holders for those proclamations, which is why I would recommend that
stick with the official. One is the clerk in the chair and that if we do another and then we could have multiple bird, you know, multiple ones where the board member who brought
it could sign and give it to this to the individual as well. And that could be the board member. The chair, just a board member, but it's hard to add a 3rd one consistently
and make sure that the proclamation stand up to the quality that we're used to. Thank you. That make sense I think the fact that the
options exist us.
>> Satisfies the request.
Do we have a second? I'll second. All those in favor. It's unanimous with Mister.
McElveen being away from the table. I call on Was it 1.0 4
updates to the school. Number 2, could I call on Miss Anderson to give us her
updates. >> Okay. I just passed out a document that was hot off the presses this morning and I have asked Mr Brown to pose this the board docks as well.
For the public. >> Mr. Brown, can you? >> Show the folder. The folder. So I can talk through
a little bit. >> So the first thing that I am requesting is that the car team actually populate the folder that I talked to. You guys about last time.
>> That will give us one. Cohesive place to put all. Committee information in one location. This is a board.
Tool that I'm requesting be put in the 2024 27 term folder. The benefit of doing this means that we're going to be able to actually. Have some
sort of historical knowledge in that folder that is going to be broken and I'll show you in just second. But it would be broken up into. Advisory committees and also standing
committees. And so in addition, it would also have. A school board member tool kit and it would train advisory committee training information
in addition to creating archive folder that it's actually going give us the ability to archive information that may be from previous committee. Committees and things like that. So the idea
here is that Mr. Brown, if you could just click on the community advisory committees, I started the stubs of all of this are ready so that you guys can kind of see what we're talking about. So
basically in each of these folders, there's going to be all of the reports that we have. It will be meeting minutes. It will be things like that. Things that are appropriate and necessary for
the board liaison for each of these committees to have access to. And it kind of gives that way. If there's like with ACS, see if we have a particular report that comes out about special education
across the division. That becomes a resource that's going to be important to that board liaison to have access to. And we can't always assume that the board liaison is going to have full understanding of what's been done by a committee in the
future. The benefit of doing it this way means that when the new board is voted in in 28, it means that the entire folder can be moved forward to
theirs. And we're not reinventing the wheel with H board. So also means that we don't have to dig through board docs to find previous versions of of, you know,
minutes, sir, agendas or anything like that supporting document. So it just gives us a way to kind of really clearly organize the information in this folder. If you go back one for Janet. If
in this folder you can also see that there's a standing committee folder as well. And so this is, again, a resource for all of us to be able to go in and find out what's going on with everything and we
would have to decide, you know, which information is appropriate to put in here. But if we have a budget committee of the whole, I could see us having this separated by year and having
all of those supporting documents be in one location, it would. I would for me personally, I this is the kind of system that I already have set up for myself to kind of keep track of things. The benefit also is that you can
actually create shortcuts in your own file system to come to be brought back to here so that you're not duplicating efforts of particular documents and the clerk team is going to have to come up
with some sort of plan as to how to keep this up-to-date. It could be that they actually work with the board member. That is on that particular committee or that the chair of
that committee that can help kind of supplement the information. So we've created standing Standing Committee folder are ready with and we're using it with governments. We have it for
audit Ncpd C. >> It's something that my team has been trying to do to keep with the same thing that Anderson saying. So we would
populi what we have for that into this. I think the big key thing to Ms Anderson's point is making sure that if your staffers helping you with
things on your committee, that they're making sure to share it with us so we can populate it because like everything else, we would typically make these folders view only or give the ability to add files.
But we want to make sure that nothing accidently gets really did so we wouldn't get full permission to staffers so we would need to make sure that staff is sharing with us. Whatever needs to be added to
that folder. And I think that's something that the administration committee actually needs to look at is. How we go about Inc. Figuring
out when a board members chairing a committee, what responsibilities are on the staffer of that board member and what lies with the clerk. So there isn't. >> Confusion. Exactly. So,
Jen, if you could back for me one more time. So the other thing is, as we develop the training for advisory committee, the advisory committees that is this is
also where it can live. So there's no question about where any of this content would be and how you know how much access we would have to any of it. And then the school board member to a kid is some
of the things that we have already identified that need to be included in that. If you click June, if you can click on school, remember to look at for me, you'll see that there
is an example of like basic nomination forms. So there are nomination forms that you guys can that we can put in there that you can copy and create them is specific to your individual district. But I
think that this would be a great opportunity for us all to kind of work together. So if somebody has nominated somebody for a particular committee and has the questions are ready, what's in
there for right now is just the a pack. Because I'm looking for a member for and AP committee. So that right right now isn't there is an
example. But I think that we can use that to build moving forward as just as path forward so that if someone ends up meeting to to replace
a particular member. You don't have to start from scratch. And it's it means that or you're not we're not all reinvent it. There's some amount of help us all doing things a little bit
consistently. And so you can go in and make any changes that you need make a copy of these things. So that's the idea with that. And then in this folder as well is where
the things that are on the list, so best practices if someone decides that they want to create like, what's the best practice for nominating committee members with possible interview questions. We can decide whether or not
we need generalized interview. Questions whether or not need them specific teach committee and we would have to probably change the formatting of this just a little bit. If we're going to have it be by committee. But otherwise than
we would continue to populate the nomination forms and then. I'm not 100%. I know that the operating manual calls for this right now. I'm not 100%
sure what the quarterly email update Templet needs to look like. And so this is where I would want to ask our fellow board members, what types of information, because the intention behind this is that
quarterly. If you are the board liaison for particular committee. You would receive a quarterly update from your committee to know what you need to share with the border.
And so we need to figure out what we want in that 10 point. So that is on on our side, on the rear, on on behind the
scenes, look how things are going to be organized moving forward just to keep us where we can find everything easily. And then the second part of what I was hoping to talk with
you all about is the general outline for the proposed training because I think we're getting really close to actually being done getting the training together that's going be needed at the beginning of the school year
next year. Thinking through this in terms of how we wanted to do. And Ibeen talking with MS Hall about this just a little bit in terms of and
this. How would you like to speak to? What you found out about what options we have? >> We actually are still working on that. I'm I'm told
that there are a number of options. I think there's some agreement that maybe my PG E is not the best place for it, but I'm still working the
chief. It officer. >> Okay. I think that that's I mean are are major issues from my perspective is just making sure to be able to track that someone's completed a class and have it be easily
accessible, forward-facing. So I think those are the big things that we need these are the overarching categories of information that would need to be included in that training.
And I guess my question to everybody is. >> How? >> What mechanism do we see? That would be the best method
to do this because I also see. I think that we should have more important voices than just pack. I think that we should get our colleagues involved if they want to talk about a particular thing. I
think that the time limit should be no more than an hour. I think it should be easily for it should be easy to go back to a particular thing that you needed more information about. So it
shouldn't be just one. It's not like it's an hour-long video. Probably be a series of short videos that talk about different items and then the other aspect of it much of this training is likely going
to be. I'm going to quickly click through and then I'm going to come back when I have a question or something. I didn't understand. And then the other aspect of it is. I
think that in addition to creating. I think we should have like minute-long video that all of us could use to send out if we're looking for a new committee member that
talks about. Here's the time commitment. Here's the you know, is just an easy kind of sales pitch for for. If you're looking for a new member. So
that that's where I am with I'm very interested in ensuring the success of this particular training. So I'm happy if. As we move forward
with whatever configurations of committees I would like to stay involved with this product because I think that it's going to be an important one for us to get done. But I
this is this is where we stand.
>> and get clarification. This would just be for the community advisory committee the board community advisory committees. Okay, okay. That are in and they're all listed
in the governance manual. Okay. That's helpful. Thank you. >> Yeah, these are just for are forward like our person of the board committees. This is not for how the committees
would work for the rest of the division. And this information is all available in the operating manual. So this is very specific to the
information that's already been put out there. so I just think that this would be something that would be very valuable for anyone that wants
to be on an advisory committee to have this information and to also have it. >> Living somewhere where they could refer to And I
appreciate. Your suggestion that each board member have a minute video that we can each used to invite people to participate because I think
that's where sometimes confusion lies and it's. We have amazing members and we have members that have been have purchase of a long time and they've learned to save
gone. But I think for comes on you, difficult for them. And I think this is this going to be helpful to end. And I appreciate that you've taken this on and that this is something that you've done. In
your private life that is a skill such a bringing to us that I think is really helpful. So thank you, >> Are there any things on
this list that you guys think we shouldn't include in the
training or anything? Anything
that you see as missing areas.
So I know you didn't. >> Be working on this as we go on. Have we? Have you reached out to any of the advisory
committee chairs to ask them about what they might think. Not yet because they had heavy input on the actual operating manual itself. >> So this is really our
training for how that manual, but it doesn't necessarily about idea to have some of those voices in as people who can talk maybe about each individual committee or
anything like that. So having a place to kind of because this is going to be a generic training for all of the committees. But it doesn't necessarily 8 would be awesome if we could have some of those
long-time members be able to create like a quick discussion about why it's interesting to him to be on the committee and how the work that they've done is important. So
>> and with that, should be a part of the training. only thing that I would like to ask. If it's not already been given committee members
committee members, he's access to. The prominent reports. Some of the documents informational got an so that
if anybody was turned on what right you are the past with the committee's so that they can go back and take a look. >> I think that's a great
point. And I think all of those work theory. All of those pieces live on there website. But I think make an
excellent point, depending on which framework we use as to how is this? I think they're very easy ways that we can have texture links that would take people directly. So if you are looking for more
information specific to your committee, you can very quickly moving soon part of a training somebody show them, by the way up a critic, blah, blah, blah.
>> Decision last year report. And to get to point, the committee had gone. These works NTI. You are and so that they can see. this is what doing forward. it's a great
idea. We have listed on board docs looking. >> Going back took 2020 to 2021. advisory committee report and then the staff responses we've received. So
it would be linking to that for sorts to have not just to the porch responses spot a committee has a meeting minutes so they see what the
committee said to What yet? We were working on starting to make sure that boarddocs as well. I will say Boarddocs is that our version of Boarddocs is not the easiest platform
for this. as we're looking for new platforms are updated platforms. This is something we're considering. We have aspirations about boarddocs that we hope that it will be more effective for us in the
future. >> Because, you know, for the first timers, first time was coming month, the board could done task right? What am I doing? I said yes to Mister
Moon bought. >> Yeah. In addition to Mr suggested, I think it would be helpful have a document that lists not that list on the committee charges in part
because there will be synergies between committees, you know, committees working on similar or identical issues be helpful to just. >> Let them know. do you see
that that could be done? I OK, I'm gonna just one of concerns that I have is once that once we get this off the ground, it's going we need to make
sure that it is. It survives for a while because I've a feeling that the lift to get it up and running is going to be pretty daunting for for those of us that take it on.
And so I'm concerned about creating any ne possible data that would need to be updated on a regular basis. So since so many of our committees, they're charged changes every
year. Do you think that it would be enough for for them to be able to go in and click on the individual committees to see the charge hardwood. We need to actually have it embedded in the course. I
would just I would have a standalone sheet. think we probably already have that and some form in the board office. So, yeah, I think we do. I just don't know if it would
You're talking about something that we need to be updated every year. Madam Clerk, is that something that potentially could be added to our website on the outside of
each individual folder? So if you're talking about like an overarching look at all of the committee charges. If we created a document that did that every year when charges
are voted in by the board, that could that be updated every year on the on the top level page. For each
committee. No. For an overarching look at here. All the charges that the committees are going to be looking at. >> we we do have on our of CPS
Web page just looking at things, a page that goes to community advisory committees and on that Web page, we could
list because we have on that Web page, a link to the annual reports from last year. So on that Web page, we can also add, you know, a link to board docks or a document that has
the charges? think I think it's a great idea because Mr recommends not wrong that so many of our charges are overlapping. >> And when I was one night when I was meeting with all of my committee members
regularly, we would talk quite a bit about when and how the overlap and the charges were happening. So I agree that having some sort sort of overarching document and we could absolutely create that
for this year and then it can just be moved forward easily. So.
>> So are there any other suggestions? I just really think this is great work and I appreciate that. You have the
skill set to do it. actually items. One point, 0, 5, we already used where we discuss that the student scholarship for the school board may mean
that we already discuss that so we can move move forward. 2 a tournament. So. The June
18th 2025 meeting of the Fairfax County School Board Public Engagement Committee is adjourned at 2.20 for the next meeting of the public engagement company will be
held on July. First 2025. >> I believe that meeting, canceled, that that meeting was been can sometimes I has been canceled. Okay. I'm
sorry. Yes. This is the last I thank you all for your participation and >> thank you, Madam Chair, for
your service for the year. >> We stopped recording. Email >> Thank you. Got so we'll see
you all at. I didn't want to put that. We'll see at the open house. I'm e-mailed a do yet. ♪
Yeah. We'll see what the this foundation