We will call the April 22nd, 2025 Fairbull City Council meeting to order. First item is roll call. Council member Barnes here. Dumbuya here. Ross here. Rowan here. Vince Loose here. Teal here.
Mayor Spooner here. And pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.
Item number two is approval of agenda. So move. Second. Motion by Damuya, second by Teal. Any objections? Saying I motion passes.
We have two presentations and proclamations. Arbor Day proclamation and pollinator month proclamation. [Laughter] Yeah, about there. Or do you want the handheld
on camera? Which one was first? office of the mayor of the city of Far as Arbor Day provides Minnesota with the opportunity to celebrate the importance of trees, forests and our community, culture, history, future
state, future of the state. Whereas trees are a great value as they provide care, water, shade and energy savings, wildlife habitat, recreational opportunity, food products and
jobs capturing and storing carbon from the atmosphere thereby offsetting greenhouse gases. Whereas properly planting and caring for a diverse mix of trees makes a community
forest more resilient by minimizing the impacts of disease, insects, and other stressors as a climate change and providing long-term community and environmental benefits. Whereas state of Minnesota is at risk of
losing 1 billion ash trees due to emerald as potentially increasing CO2 emissions. Whereas ought we choosing, planting, and caring for a diverse mix of trees, how resilient communities into the
future. Whereas our local community is beautiful and in order to stay that way, it needs local assistance. And whereas we encourage everyone to clean up their yards in nearby public spaces when possible.
Therefore, I, Tom Spooner, mayor of the city of Fairmont, do proclaim Saturday, May 3rd, 2025, Harbor Day and Beautifification Day, city of everybody, a happy Earth Day today. Isn't it nice that the proclamation
happens on Earth Day and this will be our 16th year, Pauline tells me, of planting trees. And sometimes it's just the three of us there doing it. But um it is going to happen on the third again. And uh I guess I'm not sure what kind of trees we'll be planting, but it
will be at North Alexander. I'm Pat Rice and I thank you in North Are you also encourage Thanks Pauline and Pat. As they mentioned, Arbor Day is going to be celebrated on
May started our Arbor Day celebration back at the request of the residents. They were driving around. We encourage everybody to get out, plant trees once again from the
office. Whereas species such as birds, bees, bugs, and other insects partner for farming and producing much of whereas pollination plays a vital role in the health of our trees, plants, our
community, enhancing our quality of life and recreational and economic development. Whereas the city of many municipal parks and greenways in 2017 pass city
resolution led to the city's recognition all neighbor friendly alliance where the city has partnered gardeners reaching out for service. Local gardening group provide educational
opportunities encouraging citizens to plant. I now therefore mayor of the city of do hereby proclaim the month of May 2025. Thank the city for our vitals.
So um and just to be that we're talking about our native like honey. The best support for native are native plants. with them are not we don't
really like to see people here. Um, we've been working with the pollinator group as we mentioned on 2016 pollinator proclamation back in
2017. Since then, we've been working hard with our grow our pollinator areas. That's [Applause] All right. On
to approval of minutes of April 8th, 2020. So moved. Seconds. Motion by Ran, second by Vance. All those in favor signify by saying I. I. All opposed. Motion
passes. Pest to be heard. We have none. Five. Consent agenda items. Is there anything that Mayor Spooner? Yes. I'm going to abstain from voting on 6T and 6 U.
I will be voting in favor of the rest. Mayor Spooner. Yes. I'll make a motion to approve consent agenda items 6A through 6U. Second by Ross. Second by Teal. All those in favor of 6A through 6U.
I I motion pass. No public hearings tonight. Eight. A resolution 2025-12 awarding the sale of general obligation water revenue bonds series
2025A in the original aggregate principal amount of 6,980,000. fix their form and specifications directing their execution and delivery and providing their payment. Yeah, I'm not going to talk too long
about this, but to say that in the packet that went out, the resolution was blank, but in front of you today um you do have the resolution that has been um completed after the bond sale. Um as well as a bond summary that is here before you tonight. And then I'm going
to ask um Tammy Omdal from uh Northland Securities to talk about the bond sale that happened today. Evening mayor and city council members. with Northland public fin serving as advisor to the city on and yes the resolution was blank in
the packet because bids were not taken until before I cover the results I want to note um improvements as part of the process the rating from was approved and that means as part of the process the city um
went through with SNP for the city that rating of double A part of that report that S&P With respect to the bids this morning, two bids received. Low bid was from
RW as you um and many are he did with those two bids did receive great results. low bid of 3.9 that compares to the finance
plan ago when my colleague presenting on that the estimate at that time I believe 4.17% so from a planning perspective and use of great results with the
city with that um said um there is a resolution final par amount of 6 million. Any questions? I don't look forward to Excuse me. Mayor Spooner, I'll make a motion to approve resolution
2025-112. Second. Resolution 2025 seconded by Barnes. All those in favor say. All opposed. Motion passes.
We are on to resolution 2025-118 approval of an on sale intoxicating Sunday liquor license for Los Regos Supermodico. then I don't find anybody. Um, other
like city clerk mayors member of the council lost Frago Super Marcado E Takaria had submitted an application for an on sale intoxicating liquor license and Sunday liquor license. They'll be operating at 244th Street Northwest. Um
they in their application they stated that they'll abide by state statutes and city ordinances regarding all requirements in the hour of sale of alcoholic beverages. Uh the police department completed a background check and our city attorney has reviewed the
um liquor liability and um liability insurance with no concerns. Um if approved, their license will be in effect from April 23rd or once it's approved by the state of Minnesota um through December 31st,
2025. That I will answer any questions. You may spooner. Yes. I'll make a motion to approve resolution 2025-118. Second. Motion by Vance Loose, seconded by Ross to approve resolution 2025.
I All opposed. On to bids. Resolution 2025-105 accepting the bid for miscellaneous concrete projects contract 25-01. Director Mark Duchain, city. Thank you, Mayor Spooner, members of the
council and the public. Uh before you tonight is four bids that were open last Wednesday, April 16th. The first bid being for our 2025 miscellaneous concrete contract. Uh this is an annual contract that we do uh with various concrete related items um that come out
throughout the year and then as they're needed, we use them. This is for replacing curb and sidewalk due to water mane breaks pop up. Um, other utility department, our utility department, our parks department sometimes have miscellaneous concrete per going every time and getting
quotes. This year's low bid came from Healey Construction. Uh, just over $89,000. Um, for reference, in the last three or four years, we've spent closer to like 34. Take kind of an aggregate of all the items we've used over the years package. So, we have
something with that. We are recommending approval of rec resolution 2025105 by accepting the bids from Healey Construction. Uh thank you mayor. Just um for our viewing public can you remind us why
there is a price difference between all page one and page two because it's 87512 on one and then 89 on the other. some engineering estimate fees or
something in the so the three amounts included in the resolution are the true amounts. Yes. Three and just the uh summary the background are incorrect. No further questions mayor. Thank you.
I might entertain a motion. So moved. Second. Motion by Ran. Seconded by Duo Yao. I I All oppose. Motion passes. Item B, resolution
2025-106, accepting bids for the 2025 street overlay and sidewalk improvements contract 2025-02. Once again, Mr. Thank you, mayor, members of the council. Uh, before tonight is the second bids that were open last Wednesday for our street
overlay and sidewalk improvements. List of streets and the diagram of them is shown on this bid. We did receive two bids. Uh the low bid being from Batumis Materials Incorporated LLC out of Fable, Minnesota, just under $727,000. Um you can see it was about
13% underneath. Both bids were favorable bids that we received. When we factor in uh engineering and other fees, the total project costs are just under $878,000. And you can see those are split amongst our various uh street
improvement and utility funds. Majority of this project is funded through our street improvement fund, which Project schedule pending award of contract tonight. We anticipate construction will start late May, early June, wrapped up by the end of August. Pending any questions? We are
recommending approval of resolution 2025106. Any questions for director D? None. I would recommend highway. Mayor Spooner. I'll make a motion to approve resolution 2025-106.
Second. Have a motion by Ross, second by Vance Loose. I all opposed. Motion passes. Under resolution 2025-107, accepting
bids for the 2025 MSA street overlay and sidewalk improvements contract 2025-03. Once again, Director Duchain. Thank you, Mayor, members of the council. Uh the third bid tonight is for our 2025 municipal state aid or MSA street overlay and utility improvements
contract. Uh this is primarily for the overlay of Hillet Avenue from 7th Street Northwest to 20th Street or trunk highway west. Also included in this project was some water mane water man along these where there we have segments that were missing water bid results. We
received three bids on this project. The low bid coming from Crane Creek Asphalt out of Fairbo just on just over $523,000. You can see well underneath the engineers estimate. I should note that the what's presented to you here is for both the base bid and the alternate bid. We did have an alternate bid for an
additional water man segment and staff is recommending that we award the alternate um segment that we're replacing. We couldn't do it for less than what this bid come or we repave Q. So again, well underneath the engineers
estimate with the ultimate total project cost in just under $689,000. Um most of that is coming out of our municipal state aid fund which is funded state for our municipal state aid system and then the water main work is funded through this water utility fund and then
we have a little bit total project cost when we factor in engineering fees and contingencies is just under similar project schedule to the previous one pending award tonight we anticipate construction will start in late May early June
So with that again I'll stand for any questions but we are recommending approval of resolution 2025107. Any questions for director Mayor Spooner Mayor Spooner I make a motion to approve resolution 2025-107.
Second motion by Vance L. Second by Duoya to approve resolution. I. All opposed. And our last item, resolution 2025-108, accepting bids for the 2025 3rd Avenue Southwest Reconstruction
Improvements Contract 2025-01. Thank you, mayor, members of the council. Uh the last bid tonight is for the Third Avenue Southwest reconstruction. This is full street and utility reconstruction of Third Avenue Southwest from Division Street down to Third Street
Southwest. We received five bids for this project. The low bid coming from BCM Construction Incorporated out of Farbo, Minnesota. Um just under $1,ion25,000. You can see about 11% under the engine. And we received two bids underneath estimate and then two
bids just above estimate and one a little bit higher. shows you the competitive bidding market that's out there right now. And again, we did once we factor in again engineering and contingency fees, um we're looking at a total project cost of just under
$1.4 million. Um those costs are spread amongst again our street improvement fund and our various utility funds. Very similar schedule to what we talked about in the previous two projects. Uh pending approval of bids tonight. Uh we anticipate constructional and this one will start probably in
early June by the time we get structures ordered in here. Final completion by August. This is adjacent to Bethleam Academy School. as well as some special events and then realizing that by the time school starts at the end of August.
Uh with that I certainly will stand for any questions but we recommend approval of resolution 2025108. Second Second by all commission reports, announcements, project updates. Anybody got anything?
Yep. So, the Paradise Center for the Arts, uh, Mick Sterling is playing on Friday, April 25th. Uh, May is actually membership month, uh, for the Paradise Theater of the Arts. So, they're taking off $10 for membership fees, get the membership numbers up. And Riverbend
Nature Center has their fun run on May 3rd 30. And they anticipate Earth Day was great. I've been going since about quarter 4. Walking across the farm field today was what I wanted to do. uh they had their
official land dedication between uh the Hine Farm and Riverbend Nature Center and the Trust for Public Land. It was uh was impressed about the number of people that were pretty impressive. But Riverbat Nature Center once again adding land. Uh
they added just over uh 45 acres. Yep. And we're I think we're now 6 acres short of 800 acres for Riverb Nature Center and it get they have first right of refusal on
the on the farmstead. I still think we'll be about two acres short. So uh Chief Deans is still a chairman. We're going to have to get you to buy some more property out there. 100 acre goal. Other not Jessica Kzer, I think you were
raising your hand. Yes. Um, so just as a reminder, uh, next Tuesday is technically the fifth Tuesday, um, but we are having a retreat and I have good news for you. Um, Allison uh, Brunette and and I had been talking about not
doing the SWAT analysis at this because it's uh, it's tends to be she wanted to be at the beginning. it tends to be something where we need to have some critical conversations that aren't necessarily bounded by we need to get on to the next thing. And so she's going to hold that for May when she will be here
again and uh where we'll have a meeting more to talk about on that one. Um so the first um two hours from 1 to 3 is going to be Allison doing some leadership training um with management staff uh related to um feedback and
customer service. And so while you are all welcome to be there and we'll certainly post the meeting starting at 1:00 in case there's a quorum. Um I wasn't sure that that was a topic that all of you would find the same level of interest in. So um so you are excused from 1 to 3 unless you want to be there.
Um, but if we can have you there by 3:15 on the 29th, uh, that's when, uh, Dave and, um, Dave Wanberg and Harry Davis will, uh, start a, um, presentation on planning and zoning and land use and everything you need to know in two hours
about that topic. And then um Scott Riggs will be uh providing some dinnertime entertainment uh related to um rel related to contracting and purchasing requirements. And then we're going to end the evening talking about
that Vioaduct Park survey related to phase 2 and ICE and everything. And so uh Brad sent out another email. There's three people who haven't responded. And so we're really looking for more responses there. So, we'd love to see seven responses to be able to talk about
how everybody kind of feels related to preferences. So, that's u that's kind of the big news. So, please be there at 1:00 if you want to be part of the the training that we're going to do. Um but if you need some extra time in your day, uh 3:15 is really when we'll we'll start
with planning and zoning. All right, I'll make a move. I'll entertain a motion to adjurnn. So moved. Second. Mush to adjurnn by Ross, second by Don Booya. All those in favor say. I
we