for hey okay today is Tuesday February today is Tuesday February 25th 2025 we call the FBO city council meeting to order first start with roll
call counc Barn here Ross Rowan here here here vice mayor D here now we stand up for the plure of Allegiance
all right we will need a motion to approve today's agenda second motion by council member R seconded
by pilus all in favor say hi against the agenda passes uh we don't have any presentation any okay um we don't have any
presentation or introduction tonight so um we move to the fourth item on the agenda which is to approve the minutes of the February 11 2025 city council meeting I need a
motion motion by council member row and second by TI all in favor say hi hi against meaning
approve we don't have any requests to be heard tonight and we move to consent agenda on the consent agenda we have items number uh letter A
through letter U anyone need any to be discussed or remove or yes you
motion by council member Ros second by council member vanut all in favor say hi hi against Senda pass okay um we don't have any public
hearing um on items for discussion we have item a through d uh we will be starting with item a resolution 2025 d41 approv plans and specifications and
establish bit date for Water Reclamation facility Improvement by director pravis block uh thank you uh vice mayor deboa members of the council resolution
2025-the and establishing bid date for the Water Reclamation facility improvements those improvements consist of improvements uh to the final clarifiers the addition of launder cover improvements to the digesters or a
digestor sorry and um alternate to uh replace the primary clarifier splitter box uh so the picture before you is a picture of the final clarifiers U minus the launder cover the launder cover will
go over the area there that on that picture on your right that that's launder or the Weir that's where the final Wastewater discharges to the either chlorination or I mean disinfection process or the river
Depending on time of year the launder cover will cover that space prevent algae from growing on there which then when that algae grows on there uh staff does have to spend an extensive amount of time cleaning it off and then it also
uh can impact our treatment efficiency by that growth causes increased energy cost when we are chlorinating so it's kind of a two-fold thing it's creates a safety issue at times we do follow a protocol that we developed
where staff members have to put a life jacket on you have a observation person there present to make sure nothing happens so this that Improvement would take care of both of those uh the digestor repairs uh consist
of repairs to the digestor number one picture there you can see around the bottom there those are weep holes that are designed to allow moisture that's between that block face and the actual concrete tank structure to weep out but
due to their age approximately from the 50s they are there's there's a little bit more seepage and moisture that's getting in there and then it's causing that freeze thaw Etc to cause that block to fail so you're looking at the Improvement to remove that
block the interior of the tank and then put a facing of some sort whether it be block or a combination of a block and a facing of some that type that's what um those improvements
are you can see that's an interior where there are some small uh weep holes that have been or real small cracks and fissures in that interior wall of the tank that are we've done some in house patching of it but
it's time to to make those improvements to extend the life cycle of that then with the primary splitter box that started out as uh looking at making repairs to the structure you see in in the picture started that process with
Consulting engineer it was determined that the extent of the repairs outweighed making them and we just need start from scratch this is again this is a 1950s structure what happens here is when the water is pumped in uh comes into the facility leaves our headb
building and gets pumped into this structure this structure then splits that flow up into four primary tanks where the settling begins and that kind the biological treatment valves have have failed in there to the where if we need to isolate
a tank have to disassemble the valve to make sure that we can do that and and so it's it's time to it's just time to replace that we're looking at doing that as an alternate um just because mainly is because of cost that item was not
initially in our budget as the other two items were approved as part of the CIP so if we get favorable bids uh then we would be bringing forward you know at that when we receive those bids bringing forward acceptance of that approval in a budget Amendment if if they're like I said if
they're fa you can get this is just another picture you can kind of see there a little bit on the bottom there where that but where the surface meets the sidewalk where it's starting to crack we've made some inh house repairs again to
that time has come to replace that so just kind of a recap as the installation on the scope of improvements the installation of the launder cover on the finals improve performance and safety of Staff improvements of the to the digestor to enhance the structural Integrity of that and then alternative
replacing the primary splitter box to ensure viable flow distribution and and obain ultimate optimal biological treatment so the preliminary cost estimate for the launder covers and the digestive repairs is 535,000 which is
just slightly over what's been budgeted and the alternate of um 1.2 million to when we looked at this when when we went the intent to include this as an alternate we all the Consulting Engineers thinking that we may get some better pricing if we're kind of
packaging all these things together we hoping to attract you know maybe some folks that normally wouldn't have bid on it but you know with just that the launder covers and digestor repairs but maybe with this a little bit you know few more biders and hopefully we'll get some
favorable bids and the funding for that then would all be proposing to come from the sanitary from a scheduling standpoint uh improvements were ordered last year in May when we started
the the preliminary like the feasibility and looking at uh Alternatives tonight we're at approving the plans and specs and be looking to receive bids on March 17th Bo a contract in April in start in June and withal
completion with that uh would recommend the approval of resolution 2025 [Music] 041 questions yeah uh do it but that's that's where we're going to that's so when we receive those
bids we'll see you know we're hoping it comes in under the engineers estimate the one thing that was difficult is in preparing that cost estimate they wanted to be as you know kind of worst case scenario so we're hoping maybe it's you
know quite a bit less than that it could be we don't know so when we receive that then we'll see I'll I'll revisit it with Kinser and then we'll sit down and we'll look at and see if if the fund can sustain that if it cannot then we will program that we'll have to just program
that into a uh no correct correct ideally e but we're going to have a million any other comment or questions if not um we need a motion to
approve resolution 2012- 041 motion by um council member council member bars and second by vilus all in favor say hi hi hi
against resolution passes um we move to B ordinance 2025 D1 amend sessions 28- 52 and 20 8- 59 of the city code of
ordinance regarding resolution of bike floow devices first reading by um Public Work Director Travis BL uh thank you vice mayor deoya members of the council uh ordinance 2025-the
backflow preventers recently we've partnered with BSI Incorporated which is managing our data for our backf preventers backf Venter is in our places you'll find those are institutional typically uh that have
that would have a chemical in their uh facility that if if there would be a main breake and there basically would be a back flow or it could potentially siphon that material into our water system the backf preventer prevents that from happening uh so when we partner with BSI to help manage these I can't
remember exactly but it's over a thousand of these running around that are in various places the throughout the community um one of the components of those is they're regulated by the plumbing code so the addition in section 52 would just reference that that those
are you know the installation and procedures and testing Etc is is regulated under the plumbing code and then also dealing with uh the maintenance and the testing requirements of it we currently we're partnering in our
partnership with BSI we're going to have two notifications so the person who has the backflow gets sent a notification they get sent another notification that they need to test it but right now we don't have what do we do if they don't test it so this will
this establishes that we could utilize and we will then amend the administrative citation uh section to to apply that to as kind of our leverage to get compliance for that testing
TR so you can see the in the ordinance that the that information is outlined in there so with that it'd be recommending approval of ordinance 20 25-1 on the first not we will do a roll
call okay um we will need a motion to approve ordinance 2025 D1 so moved motion by council member R and second by
vanel now this is a roll call council member Barn Ross Rowan vice mayor I ordinance passes we have attemp C resolution
202-4794 so the item in front of you the resolution is to approve a conditional use permit for a childcare facility at 550 Wilson Avenue the applicant for this is little Scholars LLC they've been working very closely with the chamber in
order to establish another location for them within Faro um they are working very closely with the property owners the location for this uh along Wilson Avenue is kind of just behind Taco Bell uh also just behind uh
chamber between Highway 60 and Lindale Avenue the building itself was built in 2005 um it's the part where the Childcare Center is going to be is on the south side of this building I think
there's a warehouse and door also within the building um it'll just be taking a portion of the Southern tenant space u and as I mentioned before it's a conditional use permit for H Healthcare Center within Shoreland um to provide
some history in 2005 actually a Childcare Center did go into this particular tenant space since then it actually transition to an office uh the regulations for Shoreland as dictated by the DNR any New Uses if they've been discontin have to go back through this
process the zoning map shows hey you know this is C2 uh commercial thoroughfare uh which is not unlike a lot of our other commercial areas around town uh when we take a look at our overlay District map we see the Shoreland buffer which is kind of this
big white area the tenant space is covered just slightly by this Shoreland over just a little bit more outside of it we wouldn't be process but because it is within Shoreland because of cracker Creed so the childcare use uh from
staff's point of view and from the plan commission we've both recommend uh recommended that this is actually consider consistent with u all of our CG District standards as well as the Shoreland overlay District we have received some feedback from DNR that they are uh they don't have any
opposition to this requests and are support of it so generally this is meeting all of our code and ordinance standards so we do uh staff and the Planning Commission do recommend do recommend that actually approve the resolution 2025
dare facility any comments or okay um will the uh motion to approve resolution 2025 D 047 motion by council member Tio second
by bound all in favor say hi hi against motion passes so tonight we have resolution 2025 d050 approved revised plans and specification and establish bid date for
straight river water me Crossing contract 20123 d09 by director M du thank you thank you vice mayor Dum members of the council uh before you tonight is a resolution to approve the revised plans and specifications and set a new bid date
for the 20-in water main Crossing underneath straight River as you recall we bid this project last year in September we received two bids one of which was way over our budget and the other which was under budget but deemed non responsive due toctor having AAL
error in his bid they requested to be re their bid rejected that time rejected all bids back worked with the consultant we worked with the railroad to see if we could come up with design that would satisfy the railroad conditions unsuccessful in getting them to move we
are back before you tonight with some minor revisions to the plans but looking to bid this project again minor this project is replaces the 20in water main that currently crosses the straight River underneath pedestrian bridge right now we're looking at boring a new water
M under the railroad and under the river to remove some risk with that water man underneath the had a fracture in that water bittings back in 2019 so this new Crossing will the other timing thing with this is
the proposed ice feature of the Vu Encompass this before we goal investment a new 20 water main transmission pipe this water main carries all of the water from our Filtration plant reservoirs
on current estimate with including engineering Fe is1 we've got a construction estimate approval of plans and specifications tonight have set a bid date for March 19 back for award on March 25th we have a somewhat flexible
construction start date for the contract but we do have a contract completion September with that I'll stand for any questions but we do recommend approval of resolution 2505 and comments or okay if not um I need a motion to
approve resolution 2025 d05 motion by council member bars second by all in favor say hi hi against motion passes okay that was the um end of our
attempt for discussion and we don't have any bit tonight and um next is the board and commission reports announcement and project of yeah thank you administrator answer um I
think we received bad news passing of sun G so so
just express our condolences in this difficult time also um our mayor is not here tonight because that to well any other comments if not
uh I any motion to ad join tonight meeting moved motion by council member Rose second by T all in favor say hi hi