I will call the Tuesday, February 24th Fairbull City Council meeting to order. First item is roll call. >> Council member Byron >> here. >> Jumbo. >> Ross >> here. >> Rowan. >> Benus >> here. >> Teal >> here.
>> Mayor Spooner >> here. >> Pledge of Allegiance >> to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice
for all. >> Item number two is approval of the agenda. >> So moved. >> Second. >> Motion by Ross, second by Barnes. >> All opposed. Motion passes. Presentations and introductions. We have
none. Approval of the minutes of February 10th. >> Second by Barnes. Second by Vanc. >> I. All oppose. Motion passes. Number five request to be heard. I
believe we have one that just signed up. >> Hey, would you please step forward? State your name and address for the record. You have three minutes. >> Thanks, Tom. Matt Cavalier. uh 1000 Shamway Avenue uh shad
years. First like to thank Mandy and Tom for opportunities to speak them over the last couple and while I don't agree with the decision that was made last week, talk a little further about it. Number one,
because I'm I'm not quite sure that everybody on the council understands for that bucket of money what it's supposed to and Jessica gave you a nice read ahead two weeks ago for you to take and where those funings were supposed
the first bullet point is actually for this type of specific use that first bullet point now it doesn't say it's number one there's no priority but it is listed as the first B. Talk about it not being part of what fits there.
That's just wrong. Second thing that I really want to talk about though is that the CAC has continues to do work with rent assistance um throughout the year. And the problem is is that CAC, we're in February right now. CAC has already
extended all of its money for the rest of so we're in a little bit of a challenge here because anybody who might need rent assistance is going to have to be turned down. There's a lot of normal reasons why people need rent assistance. It's not
simply an acute emergency. It could be a single mom who has to stay home with her children, right, for for an extended illness and is unable to work. Could be a variety of reasons. And yet there's no funding for us to do that.
And so to turn down the CAC's request, I think is foolhardy on on the part of this. I would and I understand the vote has been taken um and you're you're past this point, but I think we need to understand that as a community, our job
is to help support each other and move forward in these processes. people are struggling or challenged, that's when it's time as community members to what I've seen is through GoFundMes, I've seen over $30,000 raised in this community. So my question is why if we
have $100,000 that is expiring in at the end of December and we would still have another $250,000 in a fund dedicated to this after that. Why there is not more impetus to move forward with this project. I think that that some of the
decision- making is shortsighted and I'm really concerned about that. As a CEO of a major corporation, a town that brings you in visitors that bring that fills the hotels, that fills the restaurants of this town. Hate to say it, but
there's not a lot of other organizations that are causing people to come to this town weekend after weekend. Shadic St. Mary's does. Right now, some of the decisions that are being made in the city of Farbo are causing challenges to my business, our livelihood. I I tried to say that last
week, two weeks ago, and I didn't get that through. I need to be heard as a CEO of a major company in this town. And I would appreciate Peter. I would appreciate Adama and John who's not here. I would appreciate you getting back to me so we could
>> I'm done. Thank you very much. I appreciate Appreciate it. Um, mayor. >> Yes. >> May I just say, Mr. Cavalier, I didn't receive, if it's went out by email, I didn't receive it. >> I sent it to you because you were here for two weeks out. >> Okay. Thank you. >> Thank you.
>> Okay. There was no one else on the list. Since there's no one else here, um, thank you, Matt. Uh, we are on to consent agenda items 6A through 6. I believe we have a >> Mayor Spooner one. Yeah, I have a question on uh 6E resolution 2026-055.
Just needed clarification if the hourly rate is for the crew of 10 people or less or if it's per it was not stated. >> Um I don't that is an item that belongs to public works director Travis Block
who'd be best to answer that. Thank you, mayor, members of the council, the public. Yes, I believe that is my understanding that is for the crew. It's not per individual. >> Mayor Spooner, I make a motion then to approve uh consent agenda 68 through
>> seconded by Ross on 68 through. All opposed. Pass. >> Public hearings. We have one tonight. Resolution 2026-053 street improvements. Mark Duchain,
director of engineer. >> Thank you, Mayor Spooner, members of the council and the public. Uh before you tonight is our second 2026 street improvement project, our 2026 street reconstruction project. Uh this includes the road Second Street Northwest from 4th Avenue Northwest to 1st Avenue
Northwest as well as a block of 1st Avenue Northwest between Third Street Northwest and Fourth. These are full reconstruction improvements. So it's replacing all of the pavement, curbon gutters, sidewalk, and public utilities. Uh Second Street,
which is just right outside City Hall here and by the fire station, is proposed to be reconstructed in generally the same configuration. It'll be a 40 foot wide street with two through lanes and a parking lane on each side of the road. New batumis pavement, curb and gutter, driveway approaches, sidewalk and public. The diagram here is
just a graphical representation of what that roadography between the north and the south sides of the road that we're working through in final design challenges, but generally it'll look like it does. Uh because the fire station is fronting on the proposed streets, we've been
working with the fire chief to talk about access during construction and how we maintain uh in ingress and egress for the fire station since that south facing garage door is their primary exit. Fire chief has indicated that through a combination of them moving some of their
trucks around, if they need to put some of their primary vehicles on the north side so they can out the north side, they'll do that. Um, but I think we're also looking at adding a second driveway onto Second Avenue. Right now, the plan is to have that driveway constructed up to a gravel surface prior to any construction happening outside of the
fire station, Second Avenue, but then that would likely become a permanent driveway. Uh, right now, when the vehicles come back from a service call, uh, you've all seen it, I'm sure, they stop in Second Street Northwest, and they back into the fire station. Uh we're looking at designing this driveway
so that they could come down Second Avenue, pull into the driveway, the main driveway, no up to the street and then back in. The biggest vehicles are probably going to get out into the drive lane in a little bit, but most of their vehicles will be able to maneuver without blocking second street anymore
while improvement both in the short term to accommodate access. Second street on this improvement project is 1 Avenue Northwest again from Third Street to Fourth Street. This would be between the police station and
lot development is happening. Uh we are looking at widening this street to accommodate angled parking on both sides of the street. Uh by doing that we pick up about 10 stalls along that segment of roadway. Again all new pavement curb and gutter side.
Here's a preliminary drawings showing those improvements and those parking changes. Again, going to angle, parking on the east side, all parking on the west side. We're also looking at the intersection of first and third doing some bumpouts
to control some traffic speeds as well as make primarily the southwest quadrant of that intersection is not ADA compliant. By providing some bumpouts, we can extend some sidewalks and get the slopes and anticipate with the on street parking
and some of the businesses on Central Avenue that some of this on street parking pretty popular especially in the off hours having these bumpouts to slow traffic down. Total project cost for both these projects is just under $2.2 $2 million.
Majority of that $1.3 million fund. In this case, that fund is primarily price fees. Various utility funds pick up their pending approval of plans and specifications or ordering the plans and
specifications tonight. We anticipate being back in two weeks with final plans and specifications to set a bid date. We're looking at a bid opening of April 1st to come back 14th and construction will likely start final completion the end of
that I will stand for any questions projects ask you to consider a public hearing or conduct a public hearing and then consider the resolution before you 2026. Thank you, Mayor Director Duchain. I know I believe it's during the budgeting process you give us this nice little map
recolor coded years, you know, 26, 27, 28. You know what I'm talking about. >> This was on there, right? >> Correct. >> Okay. I just want for transparency since a lot of uh these improvements run along
city property. I just >> I will say first >> this was planned years ago. >> Yeah. First Avenue block has slid three years in a row because we were waiting for final plans for that Rice County block redevelop put in driveways or not
put in driveways and so now that we finally have solid plan for that block public parking lot that will be construed county block Thank you. >> Out of curiosity, the First Avenue
Northwest, I'm assuming the >> correct. >> Oh, yeah. >> Um, what I know there's different um widths. You can do eight, nine, 10 feet wide. What does the city of Fairville usually? The way it's laid out right now, I believe it's 60° angle parking
with N. >> Okay. >> What our, you know, what our code of ordinance says if you were looking at a private development, >> certain design codes allow you to go down go to some larger retailers and they'll Any
other questions? And I'll entertain a motion to open it up. >> Mayor Spooner. >> Yes. >> I'll make a motion to approve resolution 2026. >> Do you got to open it up for public hearing? >> Second.
Motion by Ross, second by Vance Loose. All those in favor open up public hearing. >> I All opposed. We're now in public hearing. Anybody wishing to state? >> Seeing none, I'll take a motion to close public hearing. >> So moved. >> Second.
>> Motion by Teal, second by Val to close public hearing. I hearing all those Here Spooner, I'll make a motion to approve resolution 2026-053.
>> Uh second by Barnes to approve resolution 206. >> I all opposed. That motion passes. We're on items for discussion. Resolution 2026-054. Once again, Mark Duchain. Thank you, Mayor Spooner, Council, and members of
the public. Uh, this is the next phase in the process, but for the other project that we talked about a couple weeks ago, our 2026 municipal state aid street overlay and improvements contract. This project occurs on Lincoln Avenue from Trunk Highway 60 or Fourth Street to 7th Street, as well as 30th Street
Northwest from Highway 20 South on Western Avenue. A reminder this is our mill and overlay project. So we are going to mill off a portion of the pavement either full with repair cast a new batuminous overlayations.
Project costs here just under $560,000 estimated. Again most of the costs are coming from municipal portion of the gas taxes. here two weeks ago asking you to order the improvements and preparation of the plans and specifications. We are back
here tonight asking you to approve plans and specifications. We already have approval for these plans because open bids on March 18th and we anticipate this construction will start May Final cleanup is scheduled.
>> With that, we are asking you to consider resolution 2026054 approving the plans and specs and setting the date. >> Any questions for staff? Hey, just one quick one, >> director. Um, when when was 30th Street
Northwest put in? If like just for some reason in my mind, it feels like that that road is so bad right now and it's like hasn't been there that long. >> It's about 20 years old. >> Wow. Okay. >> It's due. I mean, it it has some challenges. There's some trench
settlements and stuff that we need to fix. >> Yeah. Yeah. It was 05 06. >> Okay. Yeah. It's really bad. It needs it. Oh, thank you. >> All right. >> Go ahead. I make a motion to approve
resolution 2026-05. >> Second by second by TL to approve. >> All opposed. That passes on to ordinance 2026-02 amending chapter 17. The city
administrator Jessica. >> Yes. Uh we discussed this at our last work session um where there's trying to provide some consistency in how late fees and penalties are applied uh across kind of all of our ordinances. And so
the amendments that are both that are presented here tonight are both in chapter 17 and are basically removing all reference to any type of penalty in the code and moving it to the um fee schedule. So the intention would be
tonight's your first reading. At the March 10th meeting, assuming this is approved tonight, we would be doing the second reading and then there would be an approval of uh a revised fee schedule to state the late fees as 10% which is our standard um that we apply to utility
bills and outstanding accounts receivable. So, this is trying to just leave fewer things to chance and error um while making it easier to apply penalties and interest in our financial system moving forward. Spooner.
>> I make a motion to approve ordinance 2026-02. >> Second. >> Motion by Van Sloo. Seconded by Ross on ordinance 2026-2. >> Council member Byron. Hi. Zumba. Hi. >> Ross. Hi. Venus.
>> Hi. >> Seal. >> Hi. Mayor >> Spooner. Hi. That motion or that ordinance passes. Item C, ordinance 2026-03, amending chapter 14. Once again, Jessica.
>> Yes. Um, after working with uh, city attorney Scott Riggs, um, we've come to some agreement on language, which was talked about in our last work session as well. um which really brings the regulation side of short-term rentals to we want lodging tax paid and we want to
ensure that life safety matters are addressed in a property and so there would be an inspection for this. You will note the ordinance does not set a fee. Um that is something that will be discussed at our March 3rd work session. Um and then would be on the uh fee
schedule amendment for March 10th that I just mentioned in relation to the other um ordinance as well. So, uh, ultimately I never heard back from Scott about any concerns about regulations of this type. Um, he he had mentioned they'd had they have an a staff meeting every week and
if there was anything of concern, he'd let me know. So, the language that we discussed at our work session last week is what stands with the million dollars of insurance that's been added in there per um, Scott Rig's recommendation.
Just for staff >> here. Spooner. >> I'll make a motion to approve ordinance 2026-03. >> Second. >> A second by Barnes. >> Council member Barnes. >> Hi
>> Jimuya. Hi >> Ross. >> Hi >> Benus. >> Hi >> Teal. Hi, >> Mayor Spooner. >> Hi, that passes bids tonight. We have n nothing. Boards and commissions reports and announcements. >> I have a a few things. Um, one is just
to remind you. Uh I sent out an email and we'll publicly post it that there will be a tour prior to um the council uh work session on March 3rd starting at 4:45 at the Hillblock buildings um which are addresses 217 219 and 223 central
EDA and H are also being invited as well. So we're posting this um uh as a public uh gathering um and so no need to RSVP. you can just show up and then we'll have the work session here afterwards. And then uh >> administrator, would you please make
sure you send out an email on where we're meeting? >> I don't know where of those three addresses. Yeah, as we get closer. >> It'll probably be Jake who will send that out. So, yep. But we'll we'll get something out as as that detail gets refined.
>> Um and then the other thing, uh March 11th is when we're going to have our next council chat. 5:00 PM Vioaduct Park and the individuals from Maxfield Group um who did the housing study will be there to talk to uh to do a public
presentation um about the housing study and what it means and answer any questions. Um so if you know anybody who has questions about housing, that'll be a good one to come to. >> Time is out. >> 5:00 pm. Mayor Spooner. Uh, the Paradise Center
for the Arts is hosting their gallery opening reception this Friday from 5 till 7 and you can make an evening of it if you'd like by staying to watch Deadly which is at 7:30. >> I will entertain a motion to adjurnn. >> So moved.
>> Second. >> Motion by Ross, second by Vance Loose to adjurnn. All those in favor say by. My boss.