here. Here. Teal here. Mayor Spinner here. Second item is pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God,
indivisible, with liberty and justice for all. Our item number two, approval of the agenda. Spooner. Yes. Make a motion to approve the July 8th, 2025
city council meeting in July. Approval of the agenda. Approval of the agenda. I make a motion to approve the agenda. Second. Motion by Damoya, second by Ross. All those in favor of the agenda? I.
All opposed? Motion passes. Item number three, police chief John Sherwin, Police Department Sergeant and Captain Promotions and Introductions. Thank you to everyone. Hand on the crowd. Thank you for having us here tonight. Mayor
several We have a few good people for during the promotional process that tests in order. evaluation will come on up and
welcome to bring any member of your family if you want to ceremonial pinning up their badge. They've already g I assure them this would be less than five minutes. So next I'm starting Adam Marvin.
And then finally, we have Captain Matt Long. We're not gonna do a ping because Matt is our detective, our investigations captain, and he's not in uniform. So, be really Congratulations. Thank you. And before everybody runs through the
door, I just want to say on behalf of the council, thank you to for all you guys do day in and day out, 365 days a year. Uh the citizens of Farold, uh appreciate everything you do. Thank you guys.
Appreciate it. Congratulations. Congratulations. Congratulations. Congratulations. Congratulations. I'm not running for chief of police.
All right, on to item number four. Well, approval of the minutes of July 8, 2025 and July 15th special city council meeting. Air spooner. Yes. I make a motion to approve the meeting
of a 2025 city council meeting. 2025 special city council meeting. Second. I have a motion by Duoya, second by Vance Loose. All those in favor of the
minutes signify by saying I. I. All opposed. Minutes are passed. Request to be heard. Seeing no one here. That's obviously. Uh consent agenda items. We have consent agenda items 6A through 6J. Would
anybody like anything pulled for discussion? Mayor Spooner. Yes. I'll make a motion to approve consent agenda items 6A through 6J. Motion by Ross for 6A through 6J. Seconded by Don Bouya. All those in
favor signify. I All opposed. They are passed. Public hearings. We have none tonight. Items for discussion number eight. Resolution 2025-185,
approval of the agreement with DIC Holdings LLC concerning a utility transformer. Director Mark Duchain. Actually, it'll be me. Oh, it's Jessica. It is me. So, um, unless Mark wants to
chip in on anything. Well, he's one of the staff member I've been dealing with on this, so excuse me for that. It's It's been a a real team effort on this one. Team effort. Yes. Um, including Dave. We don't want to leave out Dave Juanberg in the back there on this one either. Um, so this
this was a situation that was brought forward to us from Matt Drelo, who is the owner of DIC Holdings, who owns 322 Central Avenue, which is um formerly 318 Central Avenue. It's now combined um in a number of parcels combined into one
address. And this was related to um the project to basically improve the alley by what was to become the police station back in 2008 2009 um when that was under discussion. And it was basically uh requesting that the building owners be
part of a project to reconfigure their parking um essentially and and there was some it was bid out as an addendum to the original kind of parking lot alleyway improvement project back in 2009. Uh there then came with Matt
presented us this agreement that um a prior city administrator had signed back in 2009 and basically um said the the city never did anything with the transformer. We all met out on site and indeed the transformer sits below ground
level. You can easily see that. um that then necess necessitated what was months of research and also research on Excel Energy's side um to just try and figure out what didn't happen in 2009 because I wasn't here. Um Mark was Mark was actually the engineer on the project but
working for a private sector employer and not the city of Farbo. Um and then Dave was certainly not here either. So there was a lot of research that needed to be done and based on that research we really came up with the one we can all agree the transformer still needs to be raised. work did not happen in um 2009.
Uh the bid uh the addendum for the other work that was referenced in that um agreement that uh uh DAC Holdings provided um did happen as part of this bid addendum, but the transformer wasn't in it. And I'd say that we expected that because Excel Energy is really the only
entity that can raise a transformer. Um the uh I looked back at um our old financial system to see what payment information we had. What could I find? Where was this project being paid out of? Um and could not find that there was a payment uh related to this project um
that that came out of the city's coffers in 2008, 2009, or 2010 that was related to $2,500 or less to Excel Energy or a private property owner. um who we would have assumed probably would have been the one that would have contracted with
Excel to complete the work. And so uh we basically can sit here and say nothing happened like there that this was not work the city had previously paid for. Um that we're we're basically where we are in 2025 was where we are in 2009.
And so as we worked with um Mark did a wonderful job of communicating with the Excel Energy to figure out what we could do, what would that cost estimate look like? And uh ultimately what we have before you tonight is um an a cost estimate of $2,511
with Excel Energy um to raise the transformer, which does require us to bring in gravel, which we would be doing kind of on an incind basis for this to happen. Um but the other part that's tricky with Excel is that transformer cannot be powered when they're lifting it. And so the agreement that you have
before you with DIC Holdings, which we're asking for approvement of both the Excel agreement and the agreement with DIC Holdings, is basically saying we will pay for this work um and we will provide the gravel. However, we need you to coordinate with uh the the um
building owners and tenants that will be impacted uh by this shut off, which could be four to eight hours. We we have no idea. And we don't know a date because we're just going to be putting as soon as we sign this, we'll be put in Excel's queue. And so, um, I did hear from Matt Drevllo here this afternoon
who said that, uh, he had no issues with that. He said he might need some help identifying, um, some contact information for some some tenants and owners. And, uh, I think that's something that we can certainly assist with as well, too. So, um, this is something that has been an issue for 15
years, and we'd like to bring it to conclusion with your approval of this resolution and the signing of both agreements. Yes. So, does the PD have generator backup? The PD will not be affected by this. It's just um Central Avenue properties
that are basically uh 320 to the the whole building north to 4th Avenue. So, why did we agree to get involved in this city of Farabos's benefit? I'm not
I I think that I have some respect for what was done and agreed to back in 2009. The city clearly agreed to pay some money. Ultimately, I would say there's probably um more that the city is able to do working with Excel as a partner with Excel than what an
individual would be able to do as a as a private property owner. And so, um, to bring this to as quick of a closure as possible and resolve this issue, that's that's I think why we're getting involved. It is completely unorthodox to put private dollars towards improvements
on private property. However, I think we do have a clear sort of basis that there was going to be public dollars into improvements on private property from 2009. That just didn't happen. Sure. I guess what I'm asking is that transformer was probably put in because
of our project or pre-existing. It was pre-existing but I think upgraded as part of the project. So when the police station project was done and we redid the alley, there was a transform that existed south of this property that would have been in alley
that needed to be. So the conductors that were served from that transformer were moved to this existing transformer behind 318. modifying where the parking and alleyway was for those properties on the north half of the block grading and some
sidewalks and the transform all part of that project to redevelop that north half of the block. Okay. To facilitate the ped for whatever reason um being the project engineer for construction that project for whatever reason the transformer didn't get addressed at that time and as the
administrator mentioned now we'd like to just clean this up, put this one to bed and move on. else. Yes. Make a motion to approve resolution 2025-185. I have a motion by Roland, second by
Teal to approve resolution five. All those in favor signify by saying I. I. All opposed. Motion passes. Thank you. On to item number nine, bids. Resolution
2025, 177, 178, 179, 180, and 181 will all be discussed. Director Mark Duchain. Thank you, Mayor and members of the council. Uh, yes, we'll bundle 177
through 180 together. Um they're all part of the same contract that was bid or same city project that was bid into four separate contracts and that is for our 2025 citywide tree removal program. Uh the city has been soliciting a request from residents to be included in a voluntary tree removal disease tree
removal program um back in April and May. Once we assembled all of the requests, we staff went out and identified the trees um compiled the list um which we then put out for bidding. As we were building this project, we identified the need to possibly do this in four about equal
sections. So, just trying to facilitate as many biders as we could possibly get, not relying on one bidder to take on all 180 some trees. We broke it into four separate contracts. Um, divided the town up, like I said, as about as evenly as we could, looking at geography of the
trees and whatnot. Um, council approved going out for bids. Bids were originally due on July 16th. Um, we had some contractors that requested a little bit more time to get around all the trees. So, we did extend the bid date to this morning at which time we opened up all four contracts. Um, contracts are fairly
similar. Um, run through them. They're labeled double A, double B, double C, double D. So, the first contract for double A, we had three biders for that contract. Uh, the low bidder was from the ground up. See the spread there amongst biders.
Second package for area doubleb again from the ground up was the low bidder. Um same three biders as the first project. Um you will note that on the last three contracts here um we did have to adjust the bids. I was notified late last night, early this morning that
there were 14 trees that people had asked us to include in the project that the contractors went out in the last couple weeks and said those trees are no longer there. Told us that they were taking down their trees. um absent. So we we adjusted the bids based on not including those trees.
Um it did not change the low bidder in any way, but we just that was the fairest way to evaluate these bids. So that's why there's the double asterisk on these three. Third project area double C. Um again from the ground up was the low bidder. We did have four biders on this section
for some reason. Um and a little bit tighter there at the bottom. And then the final area, the D area. Um, again, back to the three biders from the first two projects. I did follow up with from the ground up this afternoon confirmed that they
understood that by accepting all four project to area contracts that they were still responsible for meeting the completion deadline of October 22nd. They confirmed that they still intend to meet that project deadline. Project schedule pending award of contract tonight. Uh we will be sending
out the consent assessment agreements tomorrow and Thursday um to get them out to the folks. Uh that's when folks have the chance to see what the cost for their tree or trees on their properties are. And then they are due back to us at public works by o August 7th. um a
two-eek turnaround timeline for them to get those back to us so that we can timely get those notices to the contractor so they know which trees are actually included in the plan removal we anticipate will happen between August 8th and October 22nd um around the beginning of October we'll be
sending out the assessment hearing notices to those properties they they've waved the right to the assessment hearing notices them informed of the process so they know when to expect um mailing come this 30 days that you have
to pay off for payable starting uh in 2026 and I believe we're doing fiveyear assessment terms about if I remember right 4.98 4.98% then we'll have that assessment hearing
on October 28th council meeting so that we can get assessments to Rice County by the end of statuto that I will take any questions but we are looking for Approval of resolutions 25, 177, 178, 179, and 180.
Correct. For the record, I added an extra one in there. Questions for S? I'm just curious. You didn't really know how much per tree that averaged or do you have an average or what that would cost per tree? Uh, not. Well, there it's about, you
know, I think when I added up the four contracts, it came in to be like $186,000. And if I remember, there's about 183 trees, slightly over $1,000 for tree. Um, we had anticip originally anticipated an estimate of around $2,000 a tree.
So, overall, the bids are very favorable. Hey, Mayor Spooner. Yes. I make a motion to approve resolution 2025-177. Second.
Motion by Vancou, second by Ros. I. All opposed. That passes. On to the next one. Spooner. Yes. I'll make a motion to approve resolution 2025-178. Here's Spooner. I'm going to abstain from this vote.
Ross, second by Barnes. I All opposed. Motion passes. Mayor Spooner. Yes. I make a motion to approve resolution 2025-179. Second pass or I all opposed
passes and our final motion to approve resolution 2025. All those in I I All opposed. Motion passes. On to item E, resolution 25 2025-181,
accept bids for 505 Central Avenue building demolition contract 2025-12. Once again, director. Thank you, mayor, members of the council. Uh before you tonight is a bid for the demolition of 505 Central Avenue. Um these bids were
opened last Wednesday on July 16th. We received five bids with the low bid coming Fitzgerald excavating and Trucking at just under $32,000. We had estimated the demolition of the building and adjacent pavements for this project to be around $50,000. So again,
a favorable bid for this project. Work on this is anticipated to start sometime in late August 1st contract pour down removed and then we'll be black dirt seed and blanketing that area as green space.
There are any questions on the project I can answer them approval of resolution 2025181. Mayor Spooner. Yes. I'll make a motion to approve resolution 2025-18. I have a motion by Ros. All opposed. Motion passes.
Okay. Boards, commission reports, announcements, project updates. Anybody got anything? Go. So Rogers and Hammerstein Hammerstein Cinderella, it's a youth edition starts at the paradise August 1st. Um it goes for two weeks. We also
have Crazy Days this weekend throughout the city of Farbo. And the Riverbend um nature center ramble is occurring August 9th. Urge everybody to buy their tickets before. I'll be there. Royal, can we see you
there? The River Ramble. You might this year. Anybody else? Jessica Kzer, do you have anything to add to this? I don't have anything else. You had your hand up earlier. Seeing nothing, I'll make a mo I'll entertain a motion to adjurnn. So moved.
Second. Motion by Ross, second by Delmuya to adjurnn. All those in I. We are a