Yeah, I should get that. >> All right. >> Yeah, we should. >> All right. Today is Tuesday, June 2nd, 2026. The time is 3:45 p.m. I will now call the policy uh committee meeting to order. Miss Kenny, is there a quorum present?
>> There is. >> All right. Thank you. Please stand for the pledge. To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice
for all. >> All right. Thank you. Um, is there a motion to approve the agenda? >> Some moved. >> Thank you. Is there a second? >> Second. >> All right. Um, any discussion?
Discussion. Discussion. All right. Hearing none. All those in favor signify by saying I. >> I. >> Opposed. >> Motion passes. >> All right. We'll start off today with our review of policies. As a reminder, these policies are being reviewed as part of a three-year review cycle unless
otherwise noted. Some of them are required by law uh to be reviewed every year. All right. Um, so we, so when we do a review, we do look at the entire policy. So is there a motion to send policy 720
vending machines to the school board with no changes? >> Still moved. >> Thank you. Is there a second? >> Second. >> All right. I'll give that one to Nate. Um, any discussion? Discussion.
discussion. All right. Hearing none. All those in favor signify by saying I. >> I. I. >> Opposed. All right. Motion passes. Is there a motion to approve sending policy 806 crisis management policy to the
school board uh without any changes? >> So move. >> Thank you, Tara. Is there a second? Second. >> All right. Thanks, Nick. Um, discussion. >> Yes. >> Um, I have a few cons a couple of
concerns here and I'm just going to express them and then we can, you know, uh, discuss as appropriate. Um, this is if you refer to pages 14 14 and 15 under sample procedures. Um the first thing it
says sample procedures for the various hazards emergencies listed below are attached to this policy. Um I don't know I I couldn't find any attachments. So I think if we say that they are attached we need to attach them
or have a link. Anyway, that's my first concern. Uh secondly, um they talk about comprehensive school safety guide 2011 and I kind of went through that some of the things that with that guide, at least the one I
could find. Um and they had some certain specifics uh that we probably don't that aren't included with ours. Uh, one of them it says sus uh sus sus suspicious package or mail that could probably come
under, you know, like alchemical or biological threat that might be covered under that. Terrorism is another one. Uh, and maybe letter U, school um, let's see um, emergency response team. R is
evacuation, relocation. I think Q is uh shelter in place. I think that could probably be covered by that. The one that a specific one that we really don't have and I think it would be good idea to put that in would be sexual specifically sexual assault. I
know we have assault, but uh also with sexual assault, I think it's uh covered and the protocols are covered under comprehensive school safety guide. Um, I think just in this day and age that would be a good thing to have. Uh, lastly, uh, one of the things that the
comprehensive school guide doesn't have is the last one on page 15W, highly contagious, serious illness or pandemic flu. Uh, we don't really have any protocols for that in place. Uh, we do have, uh, thank you, Mr. Benty, for
sending me the CO 9 protocols. I I think uh many of them are outdated though. So I guess before I vote on uh to vote to include this this one W highly contagious serious illness or pandemic
flu um I I would like to see or review the protocols before I approve of this uh of this part. So there there we are. So there's three things I think if it says it's attached, we should attach it either that or take it out or put some
links in. Uh secondly, I think we should add sexual assault. And then third, uh since the at least I couldn't find it, comprehensive school safety guide 211 and I put that in 211, but in this one thing came up and I couldn't find
exactly when it was. But I think the fact that we don't have any protocols for that in place, I think we should do that before we approve this. That's my feelings. >> Great. >> Thank you. >> Any further discussion? >> I do, >> Wendy. >> Only because I've been in and out of
building so I don't always know everything, but I was reading over D the notice. >> What was it? >> And it stated that parents would um have notice if we are providing an active shooter drill. And I was just wondering
if what we're providing in school is intruder drills and not active shooter drills. If there's a difference or have I missed something? >> So, can you can you say what what what it is you're looking at here? What
>> I'm looking at um D on page 806-12 >> 12. Okay. >> It's in the middle of the page and I'm looking at a couple of things. One is the school district must provide notice of a pending active shooter drill to every par every student's parent or
legal guardian and it should be 24 hours in advance. Um also that students can opt out of this and you know part of this is because we're talking early childhood through the adult program. How are
parents getting this information in terms that they can understand and explain to their child at home if we're giving that notice? >> Yeah. And there um if I can just answer some of that. So there are different types of act active shooter drills and
I've been involved in setting up and organizing all different types of them. Some of them are true active shooter drills where you have someone play the part of an active shooter that roams around your building. You have police
come to the scene. You have police apprehend. You have police do all of those pieces um just like they would normally do. Um, then there are the other ones where we run it the same as just a lockdown, but classify it in our
system as an active shooter drill without the students knowing that's what it is. >> So, we would just refer to it. We would never we it we would not be referring to it as an active shooter drill or an active shooter necessarily situation.
>> Perfect. >> With anyone besides law enforcement. Does that make sense? Yes, a little bit better. I was like, "Okay, now I haven't been in the building when this has happened." And how how what >> happened? >> But just to piggyback, I've gotten um
notifications 24 to 48 hours in advance. in every communication for um well I guess not at the high school but um prek Lincoln and the middle school has included this is who you should contact if you would like
to opt out or if you'd like to learn more about what is included or what the policy and procedures are >> perfect I just wanted to clarify it because it's been many years since my children went through school >> and just to uh put this out there we're
required by law to have five fire drills per year with one of them that has to take place within the first 10 days of school. Um at least one of them has to be a full evacuation fire drill. Um and then uh we have to have at least five
lockdown drills per year and then one severe weather uh awareness drill that we do per year as well. >> So that's that's required those are required by law. Could I just clarify, Wendy? Uh, when you your concern maybe is with you said the younger children, we don't want them
to be emotionally traumatized by a drill. Is that what >> they haven't been? I was just since I didn't know if parents were notified and sometimes parents have conversations with their children, right, >> prior to a situation. I just wanted to make sure that
>> we we understood the different levels of communication that goes on in a family. Yeah. >> Yeah. >> Because we don't want to traumatize these little guys. >> Not not a concern. And they've the young children have handled these lockdown drills exceptionally well.
>> So that's good. >> Kind of proud of them. >> All right. Second call for discussion. Uh I just want to reiterate that uh with this highly contagious serious illness or pain I I don't unless I know what the
protocol is I I don't feel I can vote vote for this and so that's my big problem with that because I really want to see what this is and what is about. So and the fact that we don't have any protocols in place uh just bothers me a little bit. I think I think this policy
needs a little bit more work before we send it on. So thank you. So just for clarification, do we table this policy or it does need to be >> So um our director of health and safety is currently working on a flu pandemic
uh piece to this. There are other pieces that have there are so for a lot of these there are um there are responses that are part of this that are not attached to this. So
when each building has its own emergency response binder that tells them where they go, how they get there, who they notify, we intentionally do not attach that onto here because if there is a situation like an active shooter, they
do not need to know where we are >> moving towards. Okay. So that's why I I' I've tried to stay a little quiet here, but I can I also sense the feel of the room and understand there needs to be some transparency. There are these plans that do exist.
>> You mean for the samples for the various it says attached? >> They they do exist. >> It's wondering are they? >> We do not attach them because of >> legitimate reasons. >> Okay, that makes sense. Right. >> Um when when they're working on the
protocols for W, which is highly contagious serious illness, >> will when we get when that when they get them completed, will the board be able to see them then? I I don't know about the rest of the board, but I would like to see. >> I think what will happen is that once
that once that gets uh set up, then it will come as an attachment to this and then this will have to come back. this policy 70 or excuse me 806 will have to come back to this uh group to be ratified with that new attachment.
>> Okay. Yeah. And I I have my own little if I don't uh I guess if I can't read something or if I don't have access to it, I don't feel I can vote for it. So So that's my reasoning. Thank you. And look forward to the protocol.
>> Uh oh yes, go ahead. So there was a question about postponing this. Should we just make an amendment to take the word attachment out? >> We that you can you can do whatever you
would like in this. I will say there are attachments that are not attached. Okay? >> Because if the public reads this, and some of them do, they're going to say, you know, why are you know? So, I think I like that idea, but since you brought
it up, I'll let you I'll second it if you put it forward because I think it's good because if somebody reads this, they're thinking where, you know, and they're thinking all transparency and all this stuff. So, I think in in order to avoid that, I think I like what you
were saying. So, if you would make an amendment, I will second it. >> I have to think >> it's on page 14. >> I know. Um, >> so the amendment would be maybe sample procedures are available at the building level.
>> There you go. Second. Or did you make the amendment already? >> Um, >> if you did, I second it. >> I don't know. Did I mention >> uh yeah sample procedures for various hazards emergencies
are located at the building level. >> Okay. So there's been a motion to amend the uh policy 806 section five to say sample
procedures for various hazards/emergencies are available at the building level. Um do you want to continue to say to this policy >> instead of attached?
>> No, I don't want attached. >> Okay. So just say sample procedures for various hazards/emergencies listed below are available at the building level. >> Yes. >> Okay. Uh and then additional sample procedures may be found in keep the keep the second
sentence. Correct. >> Until we find it's been updated. Okay. We need to have some sort of reference. I think >> so there's a motion to amend this to what was read. Is there a second? >> I second. >> All right. Second. Uh discussion
>> I guess >> discussion only on the amendment. >> Okay. I'm not sure if this I think it I think it works. So and I'm not sure how to ask this. How
if we say in our policy is with the amendment is the the I'm specifically talking about the intruder the assault um some of these higher level that need to be confidential does it mean
>> every Tom Dick and Harry has access to our critical safety plans? So what we would then require is a Freedom of Information Act request, >> okay? >> In which we would then look at what it is they're asking for and if it's
sensitive around like where we would uh relocate towards or how we would respond in a emergency like that, we would most likely send it to our attorneys to have them do any redaction that was necessary.
That's the question I was going to ask because there's a reason we don't share those >> plans. >> I was wondering that too. >> But if it was attached, it would be on the website. >> Correct. >> Right. So, this at least gives us another layer of protection.
>> Right. >> Covered. >> But we don't want them to be able to go into the building and request that information. >> Corre. >> You know what I mean? >> Yes. Seeing it's at the building level, we want to have >> that they can't >> and any any request that comes in the way of a Freedom of Information Act
request has to come through me. So, >> uh, second call for discussion on the amendment. >> Final call for discussion on the amendment. All right. Hearing none, we will vote on the amendment only. So we are voting to add the amendment as part in place of
that first sentence. Um all those in favor signify by saying I. >> I opposed. All right. So the amendment has passed. So now I will entertain a motion to approve sending policy 806 to
the school board as amended. >> So move. >> All right. Is there a second? >> Second. >> Okay. Any further discussion on policy 806 with the amendment? >> I I would just like to clarify. I go along with the amendment, but until I
get more information about W there, highly contagious series, I'm going to vote against it. And that's the reason I'm doing it. But I'm for the amendment. >> Okay. >> Second call for discussion. Final call for discussion. All right.
Hearing none. All those in favor signify by saying I. >> I. >> I. >> Opposed. >> No. >> All right. Motion passes. Uh six to one. >> Yes. All right. All right. Is there a motion to approve
sending policy 9008, capital projects policy, to the school board with no changes? >> So moved. >> All right. Thank you. Is there a second? >> Second. >> All right. Uh discussion. Discussion.
Final call for discussion. All right. Hearing none. All in favor signify by saying I. >> I. >> I. >> Opposed. All right. Motion passes. Is that our Nope. We got one more of the review. Is there a motion to approve
sending policy 910 energy efficiency to the school board with no changes? >> So moved. >> All right. I will give that one to Nate and Tara. I'll give you the second. >> Uh discussion. >> Yes. Thank you. Uh on the last page on
16, they talk about renewable energy to include but not limited to solar and wind energy. Um since solar and wind are already under the label of renewable energy, I I don't think we need to add those two items. I think it's redundant.
Uh especially now when there are some studies coming out and reviews that are demonstrating that these energy sources, they can be harmful not only to the environment but to humans as well. and I've received some things from a constituent as well. Uh so I guess to
restate uh solar and wind really is already classified as renewable energy. So it's something that we can be looked at but I don't think we should focus on it. So I'd like to put forth an amendment to uh if I may right now to
delete um to include but not limited to solar and wind energy. And the reason, like I said, is because it's it's really renewable energy is solar and wind are renewable energies, but there's more energy sources out there too that I
think we should look at and not just concentrate on those two. >> So, thank you. >> So, your amendment is to just have it be say renewable energy, >> correct? >> Okay. >> Yeah. >> Is there a second? Is there a second? Final call for a second.
All right. Hearing none, the amendment fails uh due to lack of second. So we will move back to the discussion of policy 910 energy efficiency. Final call for any discussion. All right. Hearing none. All those in
favor signify by saying I. >> I. >> I. >> Opposed? >> No. >> Motion passes six to one. All right. Moving on now to revisions of policies. So the following policies have been been proposed have proposed
revisions to review. We will only be looking at the revisions. So, we will only be looking at the areas that are in red on your uh either in your packets or online. Right. Is there a motion to approve sending revisions to policy 410,
family and medical leave policy, to the school board? >> So moved. >> Thank you. Is there a second? >> Second. >> All right. Um discussion. Discussion. Discussion. All right. Hearing none. Um I should say
that this is a mandatory policy. Okay. Um hearing none. All those in favor signify by saying I. >> I. Opposed. All right. Motion passes. Is there a motion to approve sending
revisions to to policy 625 uh use and re reproduction of copyrighted materials to the school board? >> So move. >> Thank you. Is there a second? >> Second. >> All right. Um discussion. The only
change in this one is we had to change the number. So uh we we remember we came up with this uh a little over a year ago. We we gave it number 625 and then MSBA came out with its own 625. So we're just bumping this to 699. There are no
changes to the policy besides the number at the top. Right. Any further discussion? Any further discussion? All right. Hearing none. All in favor signify by saying I. >> Opposed.
>> All right. Motion passes. Uh is there a motion to approve sending policy or sending revisions to policy 721 uh procurement policy uh to the school board? >> So moved. >> Thank you, Wendy. Is there a second?
>> Second. >> All right. Thank you. Uh discussion. >> Yes. >> Um I first of all, I think this uh policy like this is needed. I do have some concerns though. Uh on page uh page
four I think I'll go through all of them and then we can discuss as needed if that's okay. Uh on page four it's under G. So the school district must take all necessary. >> I do need to stop you. We are only talking about the revisions. So only
anything that's in red >> for the revisions. >> Yes. Oh. >> So this is up for revision not for re >> I am sorry for Yes. Okay. All right. I'll have to refine my little search here. Okay. Um,
okay. On page 10, it's C. It's the second paragraph. It says the school district must comply with the United States Constitution, federal statutes, regulations, and the terms and conditions of the federal
award. Um, I am object objecting to taking out the US Constitution because the Constitution really is the law of the land and if we're taking that out, I don't think this is a very good idea. So, that one, uh,
page 13, number one, advertising and public relations. You're taking, we're taking this out. costs with limited exceptions, including promotional items and memorabilia, uh, models, gifts, and souvenirs.
>> I'm sorry. What page are you? >> Oh, I'm sorry. It's on page 13, number one. >> Okay. >> Uh, one of the things uh, and I'm not a lawyer, but I had I do know that under the federal law, there are uh, some
advertising costs that are allowable allowable and some that aren't. And I think I haven't had a chance to really look at that statute too much, but the statute is fairly specific. Um, I I really to be more comfortable, I
would I would like our attorneys to look at that uh before I agree to anything because like I said, uh the federal law is very specific and uh I hope we're not vi violating any of um I know MSBA has gone through this,
but I I'd feel more comfortable if our attorney looked at that just to make sure. Um, I think that would be those two things then. >> Okay. >> Yeah. And I I would like to,
like I say, I really would like to have an attorney look at that just to make sure. And then back to the um US Constitution. I would like to play put an amendment forth.
Um, first of all, let's talk about maybe we should talk about uh does everybody agree that maybe the attorney should look that at that just in case? >> Just to clarify, Mr. Bendy, do these changes run through MSBA's
legal counsel? These changes come from not only MSBA's legal counsel, but then also through the almost one entire page of federal law. I've never seen a a a school policy with a page of federal
laws. And there are a lot of the federal laws that are you will see that are in red as well that have been updated. So >> So, so just to be clear, the the MSBA did have attorneys look at this change, correct? >> Yes. So
hopefully they're on top of it. >> Okay. So I guess the only thing that I would look at then is I think you know the our constitution is is uh the law of the land and I think we're take when we taking this out even at the advice of
MSBA. I don't think that's a very good look. >> Can you rephrase what they're take what you think they're taking out? >> Oh the school district. Oh that's on page 10. >> Yep. Uh C, second paragraph, >> the school district must comply with the
and we're taking out the United States Constitution. >> Um and the Constitution often times is not the same as federal statutes. So I have a concern about that. Um, and I would like to make an amendment that
keeps keeps the school district must comply with I'd like to keep the United States Constitution in there. So, an amendment has been proposed on for page 10, section um six
C, second paragraph to say the school district must comply with and to add back in the United States Constitution. Is there a second? >> I'll second it.
>> Okay. So, there's been a motion and a second. So now we'll have uh discussion only on the amendment. >> Um do you know the rationale between MSBA,
Minnesota statute and federal statute? I would believe that these revisions are coming from for removing the United States Constitution. >> My guess is they saw it as redundant. Um, that's my guess. Uh, but there are I
mean you see if you look if you go to page uh 22 there are basic well actually every single Minnesota state statute is listed in here which means that that those have all been updated or changed. All right. And then if you go to page
seven or excuse me page 23 you will see there are a lot of United States uh statutes in here that have been added and changed. So if and I I will say it again, I am not an attorney. Okay. But my guess is it was struck simply as
being redundant. >> Uh Mr. Chair, I I guess I disagree with that because uh I think taking out the United States Constitution, this is the law of the land. And if we do that, I
just think for public awareness or public for the sake of the public I don't think it's a very good look for us. I think we need to put that back in there because it is the law of the land. It does supersede even federal statutes because sometimes there have been,
you know, us federal statutes that have gone against probably civil rights or whatever. And with the United States Constitution that guarantees equality under the law, you know, and if we believe in equity, if we believe that every person is,
you know, equal, um, I think we better uh, put that back in there because if we don't, I think we're contradicting ourselves. So, I think this should stay in there. >> All right.
>> So, thank you. All right. Further discussion on the amendment. Third call for discussion on the amendment. All right. Hearing none. Uh all those in favor of adding the United States
Constitution back in, please signify by saying I. >> I. >> I. >> Opposed. All right. So, the amendment passes. So now I have to jump back to the beginning again. All right. So is there a motion to approve sending?
>> Do you have a motion? >> Oh, I have a motion. That's right. So now we'll we'll continue discussion on policy 721 um with the amendment. Okay. Um I will just add so that you know because there were a couple areas in here. So if you
go to page four, section H. So that would be um four page four which is section 4 H uh it says the superintendent and or
that and says insert title as appropriate. The title that will be inserted in there is director of finance and operations. >> Okay. If you go to the next page, page five,
still section H, but this is uh 2 A superintendent up to that the dollar amount to be inserted in there is $175,000. Okay, that is what the state allows. >> Yep.
>> And then section B where it says insert title, that would once again be the director of finance and operations. And once again, where it says up to, that would be $175,000 for the dollar amount, which is once
again what the state allows. Okay. Um I think that was the only clarifying pieces that did not make it in there. So, uh,
third call for discussion. All right. Hearing none, uh, all those in favor of sending policy 721, the procurement policy with amended, uh, signify by saying I. I.
>> I. Opposed. All right. Motion passes. And we do not have any new policies. Since I am a super nice guy, I will give you the month of July off. Sorry.
>> And our next meeting will be August 4th, uh, 2026. I would expect that to be a pos potentially a little bit of a longer meeting with a lot of policies because we'll have some stuff that comes down uh to us from the state that was done
during the legislative session. Uh there are no more items to discuss. Is there a motion to adjourn the meeting? >> I'll move. >> All right. Is there a second? >> Second. >> All right. Thank you. Discussion. Discussion. >> Discussion.
All in favor signify by saying I. >> I opposed. >> All right, we are adjourned.