e e e e e e e that with a local doctor e he did pretty good intense too good evening at this time I will call to
order the business meeting for the feral Public School school board here on June 24th 2024 Miss Steves will you determine if we have a quorum present yes Mr chair we do thank you at this time would everyone stand for the Pledge of Allegiance I pledge allegiance to the
flag of the United States of America and to the Republic for which it stands one nation under God indivisible with libery and justice for all agenda item number two is approval of the
agenda I could I have a motion for approval of the agenda please thank you Miss Bud do have a second second thank you Mr Olsen uh any discussion all in favor of the motion signify uh you said would pull those three I will take care of everything we we've talked about
before yes I will okay all in favor the motion signify by saying I I opposed motion passes on a subnote here board members due to the length of our board meeting and present many presentations tonight I will be uh calling a recess
I'm guessing around the 7 o'clock Mark here whatever and then before close session as well or any other time that we might think we might need that so thank you agenda item number three recognition Awards and presentations we have student
School Board Representatives um first we are going to recognize you so um Miss Julian huberty if you would come up to the front here
uh James silver is not here this evening but on behalf of the fwell public schools we recognize you to as you were the student School Board representative for the 2023 2024 school year so congratulations and thank
[Applause] you also on behalf of the federal Public School Board I want to express our s sincere appreciation to our student School Board Representatives Jillian and James your
efforts to represent students and advocate for positive changes have improved our school community we are truly impressed by your dedication to academic performance participation in extracurricular activities and advocacy for your peers
your leadership tenacity and enthusiasm have not gone unnoticed and we are generally grateful your for your positive impact on our school board we appreciate how you prioritize listening to your fellow students and making sure
their voices are heard thank you for your commitment to ensuring our schools provide a highquality and Equitable education that nurtures inspires challenges and empowers our students to engage and grow as Learners and
citizens I'm pleased to announce that Jillian huberty will continue as a school as student School Board representative and I warmly welcome Ian Abdi as our new representative for the 2024 2025 school year
thank you James Jillian and ion for representing your peers and advocating on their behalf thank you so much so with that I believe we have a report yeah so do you want to say your
name yes I'll let you say hi um this New Year student representative my name is Ion obdi can you talk to the mic a little more you can't hear me okay my name is Ayan AI you can scream into it that's
fine all right so we just have a quick little report tonight um about what the district youth council is working on so we are participating in this project called the photo voice project which is through the positive Community Norms
Grant focusing on Substance Abuse Prevention towards youth in the fairbook community so the grant coordinator Angie Ramirez and youth engagement leader Ashlin zerin are working with District youth council members at the high school um and the
primary objective of the project is for youth to show us hope and concern in their community Through photos they take themselves so basically what this project is is it's a way for youth when they're out in the community if they see
a form of substances or drugs um to take a picture and then submit it um in this app yeah um submit it in this app and then what we will do is after all these
photos have been submitted um we'll have the opportunity to vote on which ones will be printed and then hung up in the community so it's a way to show adults and community members what youth are seeing of substances right because adults may see one thing and might think
that alcohol is an issue or might think that vaping is an issue and only know certain aspects of it but how do we know what youth right see and what kinds of things that they are noticing from that youth lens um so that way we can work on
substance prevention by recognizing what kids are seeing so it's a great project where um District youth council members will whenever they're out in the community if they see anything they'll snap a picture um it's all Anonymous they will submit a photo and then at the end we'll come together we'll vote and
we'll make like a poster kind of showing um different pictures of what are found in the community and this entire thing is anonymous um no pictures would be allowed that like review a person or a specific place but just show what
substance abuse looks like so that'll be a great um thing that we will be working on over this summer and then I hope to report back to you probably that September meeting about um our results and everything that we found from this the photo voice
project wow interesting excellent thank you Mr chair Mr Olsson can I have a question certainly you can take pictures of precisely of drug deals no it would be more in the sense
of if you see if you're walking out of the community center and you stop a vape on the ground right you take a picture of that or you saw a big of something that looked suspicious right not people but we're focusing on the substance or
the product itself okay because what you might recognize as like a vape or a certain device we might think of five other things that have already been on the market that you would look at and have no clue that that is a substance abuse product and so it kind of opens up
the eyes of community members to see from that youth lens just be careful y be very very care yep it's nothing to do with um people that's not the focus of it is completely to bring awareness to
what an object a device a substance itself looks like nothing with people PL specific places nothing like that yeah super okay we'll move on to four 4 B uh
school board members items of information anything anyone would like to share Mr chair M Moore okay um I've got actually a couple things so I'll I'll try to keep it brief yeah
um a while back and can you hear me now a while back I visited those in the music department at the fwell middle school and as a parent and grandparent you know I'm familiar with you know teens rolling their eyes and the weird disgusting looks that you get sometimes you know
but I have to say I had an experience with one student that I really have to share and uh before I met with the music teachers I needed to check into the office but somehow I walked past and then proceeded to lose my way I think I was looking at something on the wall or something and so my sense of direction
you have to know is not that great so so I walked around for a bit thinking I could find the office but for uh but then I saw an Open Door in a classroom and I walked up to the door and the gracious teacher asked if she could help I said I needed directions to the school
office and uh one young man popped up and offered and during the walk to the office we had a very very nice conversation he was very polite he was very respectful he in fact called me ma'am which I was surprised at and when
we got to the office he opened the door for for me uh I was very impressed by both the courtesy and the helpfulness of the teacher and the student and I can't remember their name right now but I think that young man should be a role
model for each and every one of us and I don't know his name but let's give him a round of [Music] applause okay secondly I've got two two more things uh it's more serious note I I am and I maybe I should talk about
this later I don't know if this is the right time or not but I very concerned about what's happening to our teachers as expressed by the last survey that our mental health coordinator is going to be going over uh later this evening um and
then as a school board member I think I and we all need to know what is going on uh with our teachers I've been told and that teachers that teachers are not supposed to communicate with school
board members uh I don't think for me that's not acceptable um and I I would say to the teachers please reach out to us if we can't help you if we don't know what's going on and the third thing is uh more
of on a happy note here uh there's a nice write up about steam in The fairo Daily News I don't know if any of you seen that I think it was on two pages two full pages and I think that was a really good program and they were talking about pollen ators and I happen to actually know this person she's a
Master Gardener and she's very good at what she does and I was very glad to see her teaching that day so thank you that's it any other board members I I would like to thank the board members who were able to attend
the graduation ceremony on June 2nd I believe it was Sunday afternoon uh a great event well attended as usual and uh uh great to see the the success of those kids and be part of that uh process so nothing else Mr benty items
of information yes thank you Mr Cher um since our last business meeting uh the big topic was graduation where we had graduations at the kindergarten level um at the fifth grade level moving into Middle School uh this year new was an
eighth grade graduation moving to high school and uh they ran two ceremonies to be able to get all the students through incredibly well attended by our families um and very well done I I thought by the middle school staff um and it was in it was nice to see how excited those
students were to be graduating from middle school and heading off to high school and then of course our high school graduation as uh Mr chair alluded to uh this the work this summer has been hectic it's been I've been almost busier this summer than I was during the school
year so um what we've a lot of work a lot of prepping uh cabinet along with PR schools have been meeting quite often uh to plan upcoming school years upcoming back to school which is not that far away to be honest with you um and just
everything that we need to get done before that time uh rolls in uh we have over the board will see we have over 40 policy updates that are coming to us this Summer that have to be enacted um sometime either before school starts or
um by uh the by the middle of this school year uh the majority of them before school starts uh the the packet that Miss Kenny put together was 287 pages of policy updates um so there is a
lot of updates that are coming this summer um and then uh I figured I would give an update uh hopefully those of you that are listening and and here did not have any ill effects from all the rain Mr Olson I know that you said you did
not fa so well uh your your home uh but thankfully uh we have not had any water issues that have been reported to us in any of our buildings uh due to either flooding or the rain so that has been a a blessing for our district and it just shows that
our facilities group our ground buildings and grounds have really gone out of their way to to to be ahead of a lot of this and make sure that we are not getting roofs that are going to be leaking and foundations that are going to be um leaking on us also so uh thank
you to them Mr chair that is it thank you Mr benty move on to agenda item number six the consent agenda uh the consent agenda consists of the minutes from the May 20th 2024 and June 3rd 20124 work session uh employment
additional assignments and other and authorization of payments transfers and investment account we have a motion for approval of the consent agenda so moved thank you Mr w and do we have a second thank you Miss Bud was it
was it m thank you all in favor of the motion signified by saying I I opposed the motion passes uh agenda item number seven district advisory committee there is no report agenda item 8 the policy
committee uh we have a report no report but we have uh approval of second reading of policies uh board members I have it has been requested that three policies be pulled for further discussion they are policy
530 525 and 533 so noting that the remaining policies of 535 528 529
610 uh 422 and 523 do that I would entertain a motion for approval of those policies so move Mr chair thank you Mr Wolf and do we have a second second thank you miss budro any
discussion discussion of those policies discussion or questions hearing none all in favor of the motion signify by saying I I opposed and motion pass passes so next we'll move on we'll go
back to the beginning here of uh 8 A1 policy 530 immunization excuse me immunization requirements and form uh a motion to approve policy 530 please thank you and do we have a second
second thank you Dr oish show and discussion Miss Moore I believe you asked for this one to be pulled so if you would like for the amendment you mean is this one with3 right is this one with Amendment yes okay so yes you may add your Amendment now okay this is so
let's do it right let's say I move to amend I move to amend actually it's the last sentence of that policy it's in um I know I wrote it it's policy 530 and it's the last sentence I'd like to add something to
the last sentence could you state in your motion with that is please yes uh I would like to amend this the school district also will forward a copy of all exemption statements received by the school district to the commissioner of the Department of Health and I'd like to
add onto that with the names of the students and parents/guardians redacted so what you are adding yes is with the names of the students and parents SL Guardians redacted yes after Department
of Health it's comma yes comma with the names of students and parents and Guardians redacted redacted that is your motion to amend policy 530 do we have a second second thank you Mr Olson Motion in a second and discussion Mr chair Mr
Wolf can I just ask um and I don't know if this is the right time or if you want to address this later but I thought we had talked about any amendments on these policies would be forward to us prior so that we could review them and and study them a bit to understand um once again
if this is the wrong time just let me know when you want to discuss it but I I thought that's what we were working with and towards may maybe I misunderstood something I I thought any amendments on policies would be shared uh with the entire board a day or so before so that
we could you know like I said look at them read them review them ask questions and and maybe I'm out in left field on that if I am I apologize Mr will if you are correct I did receive um excuse me that email for for that um
Amendment uh at 10:42 this morning and I read it around 11:30 and then had a meeting from noon till about 2 o'clock and I did not forward that to uh the rest of the board so it's maybe it's my error my apologies
whatever but no and I'm just stating for for me only me personally it's hard for me to potentially support an amendment without me knowing much about it or potentially asking superintendent benty about you know how what are the ramifications if we tweak this or something like that so just for my sake
it's hard for me to get behind a amendment of a policy if you will right here on stage live thank you Mr Wolf would agree with for the discussion Miss Steves yep um Mr benty does this amendment make
changes so this is one that I would have to contact our attorneys around um I looked at some of the state statutes but like I've said before I am not an attorney um so sometimes the language in which it's written um so I I don't know if if putting that language in would
violate some of these statutes or the court case that is attached to it as well that I don't know um so if the board chooses to go with its Amendment what I would ask is that before you vote to pass it you just let allow me to send it off to the attorneys so I can see if
it violates any state statutes or previous court cases Mr chair Dr if we could ask Miss Moore to explain why she's proposing this amendment what is the significance of it so we have a understanding of it yes um I guess I'm
concerned that the Department of Health wants to don't know names of students and parents who ref who refuse to uh you know uh have their child receive any vaccinations or all vaccinations that's my problem I don't I think that's kind
of a government overreach and I'm not sure about Hippa uh what what what that would be it probably doesn't have any effect on that but I think what I'm concerned about is and especially in California and I know uh governor nsome and Governor wals
are they're aligned with their ideologies um in uh California I I think uh they've even put forth that if you you know I I know Governor mome did that all students have to be vaccinated uh that's a mandate for them
from what I could from what I could read here I had this in this yeah here it is said earlier this month I think this was in 2023 Governor Gavin Newsome announced that all public and private school students and employees must be vaccinated by July to be on
campuses um and also there was another article that I pulled up on Miss Mo let's just make sure our discussion and comments are around the amendment well I'm telling you why I think this amendment should be in place all right okay um Advance a bill that would let
children as young as 12 years old check into group homes without parental consent what I am concerned about is that um the government at some point may say well the Stu the parents are not uh vaccinating their child for whatever
reasons so we can come in and this is a possibility it's happening in California and I think as I said governor wals and uh Governor Nar have the same ideology so I'm concerned about that that it's one step closer to eliminating parental
rights and I'm not sure the the Min or the Minnesota department or excuse me the commissioner of the Department of Health really needs to know I can I think they need to know the numbers but I don't think they need to know the names of the student students or the parents further discussion and that's
how I feel Mr chair Mr ol of those three policies that you pulled I I would uh like to table those Mr Olson right now we're having discussion only on the proposed amendment to to
to to the to the uh motion there only the amendment any further discussion Mr Shar just for more of a context I know uh the um you know with with the
vaccines and then parents sometimes have different values and they have different you know some want their children to have it some don't but I do will note that the Kansas state of Kansas has sued fizer for misleading uh Kans uh the
people in Kansas on the covid vaccine so with all of that context I am concerned that this may be go going farther and you know taking away parental rights and another reason why why would the Minnesota Department of uh Commissioner of Department of Health why would they
need to know the names they can probably know the uh you know how many and things like that for their data but I don't think they need to know the names I think this is just one protection for parents and that's my reasoning thank you forther discussion so I guess I um
agree with Mr wolf um some context prior to the board meeting would be really helpful um in just my prep for today's meeting um this specific policy I'm looking at the minutes that we just approved um the first reading was
approved unanimously um so it for future um it would be helpful for me if we're adding amendments or um making significant changes to policies to bring them up in policy or bring them up at the first
reading or um you know from that information from the board chair so we can do our due diligence I'll be voting against the amendment piece of Mr chair uh I I just would like to ask how many days or whatever would you need to you know well
I would maybe ask Mr venty that because he'd have to do some of the leg work I think this is a discussion item down the road here not okay not with this particular Amendment at this time so uh any further discussion on the
amendment to the policy hearing or seeing none all in favor of the motion signified by and remember you're voting a yes vote you're voting for the amendment a no vote you're voting against the amendment all in favor of the motion signify by saying
I I I opposed I I Nate motion does not pass so we're back to our original motion of approval of policy 530 immunization requirements and form any
further discussion further discussion hearing none all in favor of the motion signify by saying I I I I opposed no no no motion pass is 43 what is the count I'd like to ask for a roll call I don't know who voted chair was
able to determine Jamie are you able to determine no yes motion fa motion passes four to three next we move on to um eight excuse me who did vote who vote I don't
know in the eyes was Mr Wolf myself uh Miss Steves and Dr robish show the the names were yourself Miss budro and M Ms Moore okay thank you number8
four policy 528 student parental family and marital status non-discrimination entertain a motion for to approve policy 528 528 I thought it was 525 I think it was 52 it is 525 I circled WR
I apologize motion to but and so Jamie I'm going to back up did we approve uh 528 did I say that correctly when I I hope we approve okay so we're good so we pulled 525 correct I'd like to make motion to table this okay we
haven't had a motion well okay so we have just made a motion thank you Mr Olson we have a motion to table approval of policy 525 is there a second there a second to the motion to table policy
525 last call the motion fails due to lack of second motion to approve policy 525 violence prevention applicable to students and staff do I have a motion to approve so move thank you Dr obish show
do we have a second second thank you Mr Wolf discussion Miss Moore uh yes I I just have I'd like uh it would be on page 5253 I have a question I guess it's
under four I um and I'll read the paragraph and then I have a question it's a develop crosscultural awareness programs to unify students of all cultures and backgrounds to develop mutual respect
and understanding of of shared experiences and values among students and to promote the message of inclusion um I guess I'd like to Define what the message of inclusion would entail it it's kind of subjective and it
may it's General and I'd like to um to know what that meant message of inclusion I guess I'll have to ask the question does this include inclusion does this include displaying or talking about certain um beliefs or tenants of a
religion of a Creed or a belief system that's my question on that one so further discussion for the discussion on approval of policy 525 so the there's no explanation for my
question I who do you who do you want to answer that question I feel like anyone that knows about it so it does this include displaying or talking about certain beliefs or tenants of a religion a Creed or a belief system because right now it's really
General and I'd like to tone it hone it down a little bit before I vote maybe I should have uh brought this up before a couple days ago okay I do believe so yes because we have a motion to approve policy 525 and we have
discussion so I don't believe now is when we dig down into the weeds so as far as with an individual board member's question Mr chair I'll ask call the question okay we have a motion to call the question call the previous question
is there a second is there a second to call the question I'll second thank you Mr Wolf we have a motion and a excuse me we have a motion and a second to uh call the question there is is not debatable and
we must have a two-thirds majority so must be five uh eyes on this so all in favor of the motion to call the question signify by saying I I opposed no no
okay motion does pass 52 we're back to our original motion of approval of policy 525 is there any further discussion since there is no disc there can't be any further discussion you've called the question we will now vote all in favor
of the motion of approving policy 525 signify by saying I I I opposed no no motion passes 52 we'll move move now to policy I'm going to get this right this time uh
5 33 Wellness motion to approve policy 533 Wellness do we have a motion to approve so moved thank you Miss Steves do we have a second chair will
second and discussion Miss Morgan yes um I had several concerns with this policy for one thing uh why are we eliminating the wording parents uh we've taken out parents in
this which I find problematic uh andly replacing it with caregiver I'd like to know do we have a definition of caregiver you know is it somebody that uh for instance uh maybe I
could Babys set the neighbor kids because the parents are uh maybe they're whatever had an emergency and maybe I took the you know the child for maybe five days would that be considered a caregiver I don't think we have we need
in these policies we need some strict definitions and I don't think we have them um and another thing it's said one of the things and this is one of the minor things too it says on page uh 533
6 at the bottom classroom snacks will not be allowed to to be brought by parents and other words when birthdays are now we can't the parents can't bring snacks or anything I think I know the teachers aren't happy with this the kids aren't happy with this it seems that
we're taking out the fun part of sometimes the school activities so uh but the big thing with me is eliminating the word parents and that seems to be a problem because why are we eliminating
the word parents and replacing with caregiver uh another thing that b is the purpose of this and that's on the first page it says the purpose of this policy is to set forth methods that promote student wellness what is student wellness does this refer to the physical
aspects the mental aspects Dental psychological uh sexual uh you know uh uh Sexual Health all of these we we really don't have some of these policies are so uh they don't have
strict definitions so they're very subjective and that's what my problem is with this one so thank you I'll for the discussion Miss Steves um so for many personal reasons I can help Define the
the word caregiver um for example my parents adopted my niece and nephew um they are not my niece and nephew's parents they're caregivers the word caregiver is a legal term for someone who's been adopted um the
the people that care for our children aren't always parents I know um hope that makes a little sense um I'd like to touch a little bit on on the wellness lines um regarding classroom s
snacks I don't agree with it either I don't I don't like it it takes um something away from you know um just a little bit of fun but at the end of the day I think this is a well out um
thorough policy um and that's my job is to approve it so um like I said uh caregiver I I think we should have put parent caregiver or something like that but we eliminated par parent we can agree disagree on that
but I have like I said I have other concerns with this and I I don't think this I disagree with you on the well thought out of this policy I don't think it was well thought out I don't think the definitions are there so I'll be voting no Mr chair Mr Wolf Mr benty um
can you just talk a little bit about caregivers in in in terms of all of you know Miss Steve's um presented a situation where um she knows very well but the school district District to
release information or anything of that nature um they they have legal custody documents and things of that nature is that fair to say or am I incorrect on that no that is correct we can only release information to people that are designated either as parents or
guardians or designated by their parents to receive that information so Miss Moore threw out a scenario where maybe she watched the neighbor kids for five days and could she be classified as a caregiver in that situation no that's not no that's not legal in in the way the school district looks at it correct
I mean that's all legally documented and all that stuff yeah it would I it would be looked at as who is listed in our student management system as as a contact for that student okay so essentially their legal guardian of some sort or along those lines correct
correct yes thank you appreciate the clarification or family any further discussion last call for discussion we have a motion in a second to approve policy 5 33 Wellness all in
favor of the motion signify by saying I I opposed no no motion passes two move on to item nine other committees uh before we move on to finance again board members and members of the public my apologize my apologies
for uh labeling the wrong policy above there so here uh other committees Finance report so in on board book uh board members you have the um May 13th uh finance committee minutes and I
reported those in uh at the May uh board meeting I have in my hands here the finance committee meeting minutes which are unapproved obviously from the June 17th so just a week ago a week ago today here so I will give you the latest
update and ask uh Miss buo and Mr Wolf they have anything extra to add uh in our business items we approved the the finance committee approved the previous meeting minutes uh we also approved quite a bevy of contracts agreements
bids and grants as we'll deal with most of those uh upcoming in our agenda items such as the Property and Casualty Insurance renewal the Bruce Smith uh field lighting uh replacement the fiscal year
uh 25 2425 Riverbend uh classrooms uh the fiscal year 2425 uh statey for the de and blind tuition agreement uh the 2425 sedexo American
LLC contract renewal the 2425 vended meal contract the 2425 Food Service joint Powers agreement with Sarat Academy approval of the fiscal year 2425 Food Service Powers agreement with
sevc uh those uh the financial performance are May student count uh the final student count for fiscal year 24 was 3,118 adms our our May investment report was property taxes and state a drives our
increase in cash in May we'll see another small decrease in June uh yet before our cash will dip off in July and August uh the comparative report uh we don't acrew much revenue as much revenue in the summer months because some of the contracts are only
paid during the school year year uh overall in May in may we we are in the black with about 160,000 uh Revenue over expenses our May analytics uh Mr gerus once again reiterated the trend we've seen this year in which there's an
increase in state aid and a decrease in federal aid uh also we have seen an increase in interest Revenue however this increase is in the is in direct correlation with our bond sales and our financial strategies strategies we
approve the final fiscal year 2425 budget uh we also approve the fiscal year 2425 adopted budget and uh Mr gtis shared our five-year uh projected uh projects uh to
in order to main a 10.75 fund balance so with that so any questions or Miss bu Mr Wolf anything else you'd like to add in report of the finance committee nothing here
okay thank you uh item 10 other matters uh 10A gifts donations our resolution get in there resolution 2425 2435 I think 2435 my goodness so
approval of resol resolution 2425 accepting gifts and donations do we have a motion for approval please so thank you Mr Wolf do we have a second second thank you Miss Moore uh I will read the resolution here
uh adopt the resolution 2435 approving excuse me acceptance of the following gifts donations Supply our children donated $1,762 for school supplies for all so that that is the motion so
discussion on this resolution Mr chair I'd just like to thank uh that group for Their donation sizable donation and and um wonderful thing thank you I would totally agree any further
discussion he no further discussion M Steves this is a roll call please Linda I Linda Moore hi Richard Olson hi Jerry Roba hi Cassie Steves I Chad wolf I John Bellingham
I thank you 10B consider approval of applications for dissolution of Cooperative sponsorship action uh Mr Gunderson if you would come forward please so get into this so let's have uh on 10
B let's have a motion for approval of the applica applications for solution of the Cooperative sponsorship application we have a motion please don't move thank you Miss Steves the
second second thank you Miss budro and discussion before we get too much discussion Mr Gunderson will turn it over to you and you we would explain this please yeah so there's U four sports right now uh boys and girls soccer that we co-op with ba we have to dissolve that because we're going to add
shadic to that um boys and girls hockey Boys Hockey we had a co-op with Furbo ba and andolf um girls hockey we were in that big South Metro Phoenix um and we're going to try and Co-op we're going to
add Medford to that Co-op so so um I'll just ask this quick question sure so we are not eliminating any sport or activity we're not excluding any pre Partners currently but
we're going to we do this so we can add uh schools for a co-op correct correct go any M Mr chair can I ask Mr Gunderson two questions C Mr Gunderson um couple questions here boy hockey for
some reason I thought that we were co-oping hockey with Medford as well is yes oh this is dissolution I'm sorry that's not okay so thank you um so I don't know if you want it here or or if
you want it when we add but you had made mention that we're going to add shadic as a co-op on boys and girls soccer soccer do you want me to ask a question about that ad when we get to the one yes I do okay okay thank you so I have a
motion for approval of the dissolution of Cooperative sponsorship action are there any other any discussion or questions okay all in favor of the motion signify by saying I I I opposed
motion passes 10 C consider approval of applications for Cooperative sponsorship action so entertain a motion for approval of the applications presented here on board book for Cooperative sponsorship moved thank you Miss Steve
so have a motion to have a second second thank you Dr robish show and discussion so Mr Gunderson if you would or Mr Wolf you want to ask your question I'll let him go first and then I'll ask the question thank you so um three Sports in
the fall uh boy soccer girl soccer and volleyball um we'll be adding shadic to to those three Sports um four Sports in the winter boys basketball girls basketball um we will we will be adding shadik and then Boys Hockey girls hockey
the co-op will be farbo ba Randolph and Medford for both boys and girls hockey okay um two questions one do all the new schools shatak and Medford will they share in the co-op expenses just
like ba has you've got a formula and that'll be passed amongst everybody is that correct yep I shared our like Co-op participant we break it down into what it costs per participant and then we share that with the schools okay thank you and then just big picture
educational piece for me so shadic has these centers of excellence and they have soccer and they have hockey it was always my understanding that they could not Co-op a sport with us when they have a center of excellence so in essence they can't Co-op any hockey with
us even for those players that don't make those upper level teams right but yet somehow they're able to co-op soccer with us so educate me on how that works if you want so they have through the high school league they have high school teams in both soccer boys and girls
soccer and what they have is they have their Center of Excellence that's separate from that and then they have on campus for their everyday students the two high school teams for boys and girls and girl soccer yes hockey is a separate
animal they don't have a high school team that they have or you know they just have a center of excellence they don't have a high school team registered with the State High School league okay thank you MH further questions or discussion
questions or discussion last call we have a motion for approval of the applications for Cooperative sponsorship all in favor of that motion signify by saying I I I opposed n motion
passes 61 move on to thank you Mr Gunderson appreciate it move on to 10d the climate survey data update report uh Miss Janet Lewis Muth come forward please good evening good
evening okay um so in the fall I came and presented to you some information on the culture and climate um and at that point you asked if we would be doing this again and would I please come back and sh share data at the end of the year so
that's why I'm here this evening is to share with you some data from the end of the year um I want to give just a little bit of context a reminder that when we when we do this survey in the fall we do it with families we do it with students and we do it with staff we do not repeat the survey with families in the spring
that's the doing family surveying is incredibly time and labor intensive um it requires a lot of phone calling a lot of translation of materials it's a it's a significant effort um and we also want to make sure that we're not overburdening our families with too many surveys that's a that's a
lot so we just do staff and students in the spring um staff were given time and some treats actually to take the survey in their buildings at during during contracted time and um students were given five to 10 minutes in a class
period to take the survey so just so that you have the context of when and how this happen um so we're going to start with the information from staff um and I want to give you again a little bit of context so we had 324 total staff
respond this spring um that compares to 307 in the fall uh so we had more staff respond in the spring than we did in the fall which is great um you can see by school the numbers I don't think we need to go into too much detail it it wasn't there weren't any huge differences in in
any of the buildings except the high school had a significantly higher number of Staff responding in the spring um so then the the next piece that I want to just give for you is a reminder so in the fall when I presented this information I ended with this summary
about the staff that staff were feeling tired and disrespected that some felt that they had quality relationships um with colleagues but other were others were experiencing the sense of distrust and isolation and that for staff student misbehavior or student Behavior concerns
was was the highest concern okay so that's just sort of giving us some context um and so this is a this is a chart that you've seen before this graph the style of graph is designed the green bar is our current data the gray bar in the background is just to remind you where
things were in the fall um the red line it's an arbitrary line but we chose it at 80% because that is generally in the multi-tiered systems of support 80% is that metric that we like to get to to feel like it's universally we're reaching um we should be reaching about
80% so just to give you that bearing so on this particular slide we're looking at feelings of safety feeling like they belong the sense of of trust among staff and then staff feeling like they have an informal opportunity to influence decisions which is different than a more formal way of of influencing
decisions that comes later and then feeling satisfied for the recognition that they get for doing a good job unfortunately um things didn't get better on any one of these but feeling safe at my school did stay the same and I think that that's a really important one for us to point out out safety
concerns around the nation are on the rise and they're not here we have that's that's a really high positive thing for us to see that we started the school year Well above that 80% Mark and we stayed there throughout the year so even as our staff are expressing some
concerns around behaviors in the building they feel safe and that is we should feel really good about that um however I think it's important for us to note that on on some of these other measures things have gone down um it's also really important to know that it's
pretty common for things to go down from Fall to spring in a school year right Educators get tired as the school year progresses so you ask them at the end of the year it's not unusual for them to say that they they don't feel quite as positive at the end of the year as they did at the beginning of the year so we're going to look at another graph in
a minute that helps us to compare spring of last year to Spring of this year to see how are we doing comparing more apples to apples but we also do ask our staff for some qualitative information they get an open text box in the survey where they're allowed to to tell us what whatever they want it's a pretty open um
thing and so I think it's important for us to see some of these quotes um that that people are expressing a level of frustration right so they staff members feeling frustrated people feeling like they don't belong teachers feeling like they could be supported
better so those are they're just important qualitative pieces for us to have in mind and then when we take a look at those same measures that we were looking at before these charts are showing us the difference between right now spring of this year and spring of last year the
gray dots are last year the color dots tell us this year so if it's red it's an indication that it's gone down if it's green it's an indication that it's that it's gone up so again that safety one is is looking really good right the fact that from last year to this year we are
feeling more safe in school is really good um the others are not looking quite so good uh they went down throughout the year and they also went down from Spring of last year to the spring of this year any questions about these before I move on to the next
set I did these kind of in sets so you'll look at question fall spring why why don't they feel safe in a school but they do feel safe what's that they do feel safe safe is the one that that we're well that should be 100%
why I my guess would be they've watched the news and so there are a few people who walk into any school and don't feel safe because of what's in the news but there wasn't there were no comments to explain feelings of safety
so I I take that to be a good sign that that's not something that was on the top of people's minds that they felt like they needed to tell us about yes Dr robish Mr chair um can you disaggregate that by level so each building has received
their specific building information um I'm I'm not in a position to be able to comment this evening on each individual buildings specific data but the building administrators and Mr benty have received that information and so um if a
if a building wants to talk about their specific but it's the safety one is pretty across the board if I recall correctly that's thank you if if that was the question you were getting at yes thank you m LM um not a question just a
request going forward on the gray ones which are from the fall is there any way when you do this next year you would leave the percentages on there for the gray as well so we can just see from Fall to Spring in in actual numbers thank yes yes thank you Mr chair uh yeah I do like the way
that is is laid out so I I hope you keep with that format because it's easy to see you know progress or whether we you know improvements so I do like that for thank you the one the one caution I would give us is that as we move from set to set when there's only three
questions on a slide things are spread out a little bit more so the spacing between the dots might make it look like it's a bigger Gap than it is so do pay attention to the numbers on the dot ones um okay so this in this next set we're looking at um feeling informed about
policies and procedures our follow through on new programs and then a sense of inspiration from our schools um and as you can see we from Fall to Spring right our our green went down the gray is bigger so that means that we went
down from Fall to Spring um I think the schools inspiring me to do my best it's it that's not that's not a significant issue that from the fall to the spring people are feeling a little bit less inspired right so I don't think that we should be super concerned about that
however when we're looking at staff feeling clearly informed about policies and the sense of of follow through um those were already well below that 80% line and and we didn't get better so those are something that we should probably be paying attention to some of the comments related to this um really
there was a a pretty strong Trend around communication and folks just feeling like they want more communication I think that's pretty common um but there's some there's obviously some some frustration with the level of communication that was happening and it's an interesting mix between feeling
like it's communication from District level folks to buildings and then also building Administration to staff it's a it was a it was a big mix it wasn't like it was all one or the other um and then if we look at this one from last spring to this spring um that
one has gone down in all three of those but again those numbers aren't enormous um but it's important for us to acknowledge that things have been trending downwards not upwards the last couple years Mr chair Mr um especially when you start a new
program which I don't think we should be starting new programs are we confusing the staff with all these programs all these grants which I don't think that we need to start all these programs is that part of it um I I I don't know if that's
a part of it it certainly could be I think there's um I think what is reflected here is follow through not necessarily the starting of new programs right so this the question is specifically once we start a new program we follow up to make sure it's working
if we don't follow up because we're replacing it with something else new then I would agree that that's a concern but if you don't start a program you don't have to follow up right but we do need to have programs to educate our students but not every time we get a grant we grab the money then oh we got
to start this that doesn't make sense to me let's get back to the basics and not grab the money no matter where it's coming com from I will allow you I will allow you to have your opinion you know thank God I'm at this
side of the table so I'm gonna just ask if we can get through the entire presentation because it's hard for me to follow along M Mr chair I'm sorry I I have
to request that this comment be addressed when I hear a board member say to a staff member and I'm sorry Mr Olsson did you just say thank God I'm on this side of the table is that what you just said yeah Mr chair I don't believe that that
language or that Veiled Threat or whatever I know if I was sitting as a staff member I know how I would take that and I do not believe that any board member should ever use that language in public to a in public or private to a
staff member that is not our job as a board members that absolutely should never be said I'm appalled Mr said it was not a threat no I mean it was what you said I don't know how else somebody would take it thank God I'm on this side of the table well it just we're the board I'll save it at that Mr chair that
is absolutely unacceptable language let's let's bring it back and we all need to revisit in our minds here what we our our code of ethics and why we're here and how we conduct ourselves at meetings so miss Janet I'd ask you to continue please thank you Mr chair so in
this next set we're looking at um staff beliefs around staff encouraging students to take advantage of opportunities that exist in the district uh emphasizing a respect for all students different cultural beliefs and practices um staff expecting students to do their best the programs and resources
being adequate to meet student learning needs discipline being fair and then Administration involving staff in decision-making so you'll recall earlier we had a more um informal opportunities to influence decision this is a more formal opportunity so um the first three
we are still at that 80% Mark which I think is good and again um emphasizing showing respect for all students cultural beliefs and practices um staff perspective on that is that that we're doing better on that one um I think it is important to look at the the other
three right that programs and resources being adequate to meet student learning needs only 62% of our staff agree with that um so obviously we need there's a sense from our staff that we need more resources to be able to do the job that they've been asked to do um there's also a sense that discipline is not fair to
at least 40% of our staff um an Administration involving staff in decision-making only 55% agree with that so those are I I think those are some important pieces yes Dr Mr chair just a comment and you know at the time that the spring survey was taken
taken um we were just going through several million in budget cuts absolutely which I think is going to significantly impact responses that you get from staff absolutely I think that's a variable that needs to be uh cleared thank you yep absolutely you're you're
correct on that the timing on this one is this was in May and I know that can't be helped but yep just yep I think we need to be aware of that so thank you yep so one of the things that I think is really important for us to take a look at too though is our um the mindset of
our state staff and I think it's um we've got some disconnect happening so when I reframed a reminder from the fall of where staff were at they were feeling tired they were feeling disrespected um some of these comments really reflect that and I think it's important for us
to acknowledge that um you know when a when a staff person in the in our one of our buildings feels like it's not about the quality of the teachers but it's about the quality of the students I think we've got a problem one that we need to address and I think it's a two-sided problem right we have to make
sure that our staff have the mindset to work with the students who are in their classrooms every day um and we also have to ensure that our staff feels supported in being able to do their jobs it's a it's a two-sided piece but I think this is this is a really important set of
comments um that staff are feeling like they're in it against the students sort of right in in some sort of conflict with students as opposed to feeling like they're all in the same boat together um and so I think as a district we we need to find a way to address that I don't
necessarily have an answer for you this evening but it is certainly something that I think we need we need to address yes sorry to interrupt you Mr chair I think these comments reflect the national sense as well it's not just you
know this is specific to Fable but I think if you extrapolate this this is what you're hearing across the states absolutely absolutely and I um Mr benty and I had a conversation earlier today and this is without a doubt not unique
to Faro and it is still an issue that we have to address here in F ab and so I completely agree with you and I don't think we should turn the Blind Eye to it just because it's happening every we can't excuse it because other people are experiencing this right exactly yes absolutely Mr chair if I mean I I I know
this is you don't know this from the the responses but I'm wondering if just wondering out loud here if it's probably tied into discipline issues because I know some of the discipline issues have been a problem so I'm just putting forth a comment here sure sure yep and I think
this this quote that's up here now also addresses that right that that's a specific um concern that not adequately addressing behaviors is a part of what's leading to staff not feeling supported yeah there we go yep um so when we take
a look at this um um this data from this is from Spring of last year again to Spring of this year so that sort of two-year Trend um I think it's important for us to see that actually related to you know our staff perspective of what we're doing in terms of encouraging students to take advantage and and
showing respect for all culturals that that that has gone up um that but we also recognize that we don't necessarily we haven't gotten better at expecting the best of students um 80% is good it's where we want to be but that one
is often in the 90s um and so it's it's important for us to to recognize that maybe our expectations as staff on students has also declined um and I think that's a part of this Nationwide Trend and then um again our our sense of
having the resources and being involved in decision- making has gone down significantly over the last couple of years so okay um it's important to have at least a at least a positive comment right this will uplift you I think this
is a fabulous comment right a teacher um clearly feeling like things are going well where they are and that their first priority is to put students first and that they take that very seriously so I think it's it's really important there are teachers who
are staff I should say staff there are staff who are tired there are staff who are frustrated and there are staff who are inspired every day and are working really hard to make sure our students get their best and we don't want to lose sight of that um um this is also another one that was able to talk a little bit about both
strengths and some areas to improve um again communication gets mentioned here as an area to improve um but feeling inspired to do my best is something that gets mentioned as a strength so all right and then um specifically looking at and this is I apologize I
left a slide out when I submitted this that looked at the fall to Spring comparisons for these three questions so prioritizing students with their social tional behavioral problems addressing students mental health needs and that people care about me as a person um they're not that different than the
other slides you've seen where things went down a bit from Fall to Spring um so I apologize for not having that included if people would like to see that slide I do have it and canare it with anybody who'd like but this is the two-year Trend so um it is I think really important for us to see that from
last spring to this spring Staff feel like people care about them as a person they already were above 80% and that's gone up so again there is there there's a a dichotomy between this not a great sense of trust but also people care about me as a person right being concerned about behavior issues but
feeling safe at school um so there's a lot of nuance to this it's Mr chair I like to ask an appropriate question that um the lots of mistrust among the staff could you explain that these are professionals highly trained
individuals I'm I'm simply reporting that that was one of our data points earlier that that number has gone down that this the number of Staff who agree with the statement that there is a sense of trust among staff but why I mean why they they're all certified teachers
Highly Educated some got Masters so that is one of the things that you know as I work with and I and I'll talk about this at the end of the presentation but as I work with the principles then is if it's not directly stated by the people that took this survey survey the why then it's on us to
go find out the why is this the reason maybe staff are leaving for another District or just getting out of teaching which is a shame yeah could be could be we don't have a specific answer to that
question so so just to summarize now where we're at at the end of this year staff are continuing to feel tired and disrespected both by students and in some instances by their building and District admin um many staff are calling for more consistent discipline practices
and for social emotional supports um and when we look at over the past two years so last spring and this spring staff perspectives have declined in 60% of the areas that we measure um so that's just something for us to be paying attention to so next I want to share a little bit
around our student perspectives um you can see that we had 1,295 total students take this we only survey between grades three through 12 um the and in grades three four and five they take they answer fewer questions um and the wording has changed a little bit
and their responses are emojis um but then you can see in the by school how many students responded by each school um again not huge differences from the fall it's about a hundred a little less
than a 100 different um over the however many buildings that is seven buildings so not not a huge number okay so here's a reminder of where the students were in the fall they felt like the lack of them treating each other with respect was the number one concern
um but their student their perspectives hadn't changed a ton in the last three times that we had done this survey um but we were below that 80% threshold on 11 of the 18 questions so we felt like we had some work to do as a district um and unfortunately that hasn't changed a
ton none of the student numbers I don't believe have changed dramatic ially um they're all still sort of hovering around where they were in the fall and again I have the same dot points for you to be able to see the comparison from
last spring to this spring um there's some some changes I think this one that adults treating students with respect going down is um again it feels like that's part of the national Trend where there's a disconnect right staff don't feel like they're being treated with
respect from the students students don't feel like they're being treated with respect either I will say though we're still above that 80% measure on this one so it's gone down but we're still above that that measure that we want to be at um the other thing that I think is important for us to to just notice and
celebrate a little is the the second from the bottom materials in the school reflect my culture has gone up last spring we were at 66% of students agreed with that statement this spring 74% did staff told us that they feel like they're doing a better job of respecting everybody's culture students are telling us that at least least materially that
seems to be showing up that's good we still haven't made it to the 80% but we're making progress so that's positive and again look at the student numbers I feel safe in my school it's gotten better right so that's that's a good one for us to notice all right couple of other student
perspectives again no major changes from year to year but um excuse me from Fall to Spring teachers understanding my problems is is one of our lowest rated ones but um I was talking with a middle school principal today and he said and that's teenagers right they don't necessarily agree that adults understand
their problems um I I think there's a piece of that going on here I also think um we might be seeing some of that disconnect right where staff were saying I just don't understand my students anymore that's showing up for students as well so that's something for us to
pay attention to and figure out how do we address so um taking a look at these those same questions but measuring this spring compared to last spring um again things are trending downward um teachers understand my problems it's
only a 1% change right so it did go down but it's only a 1% change so again I think we should be paying attention to it because it's below our 80% Mark but I don't think we should be terrified that it's gone down 1% in the last year
right all right and then um this is the one where I think we've got some lower scores we've got this at my school students have the chance to help decide things that's relatively low compared to some of the other things we've been looking at on the previous two sets um
positive behavior is rewarded that has also that's also relatively low although I think it's important for us to acknowledge we have three schools in the coming year that will be participating in the positive behavior interventions and supports um cohort training we and and another one a fourth
one that will be continuing into their second year of training so yes four so there are four total that will be participating in the PBIS program and that really does move towards helping staff understand how to reward positive behavior and what does that look like so hopefully that will make a difference there I do think we just have to
recognize students treating each other with respect is below the 50% mark it continues to go down um it went down from last spring when we were already saying that's too low um and I would attribute this to some of our social
emotional skill building work that needs to continue to happen um I think it's also a growing Trend I think there's I there's a lot there's a lot in this and I think we've got to find an answer to it so
um so in summary on the student piece students treating each other with respect or lack thereof continues to be their number one concern um student perspectives have declined in 67% of the areas that we measure over the past two years those aren't huge declines but but
those have declined but our strongest area of improvement is in having materials that reflect our students so I will wrap up there and I'm happy to answer any questions that remain board members Mr chair Mr Wolf um Mr bent and
Miss Lewis Muth uh I want to thank you for doing this um I think it's a wonderful thing to do I know when I first saw it I reached out to you and um expressed some concern concerns about it
and the data is what the data is um whether it's National or not we can control or try to control try to influence what happens here in farble uh to Mr Olson's point I I wouldn't be shocked if some of the staff are leaving due to the way the staff feels but we'll
never know that um but I think and I don't mean to minimize this the surveys are the easy part the hard part is changing the results and you're not going to change the results without very focused efforts and right we're not going to change the results by doing the same thing over and over so I I applaud
you for doing this I applaud you for looking at the data I fully I just want to concur this is the aggregate data this isn't one particular school right you you have that so corre um some could be really well in doing well in some areas some may be struggling you know a
lot more than others but um I I do commend you for doing it I I I look forward to seeing it um again in the fall um I'll cross my fingers and um you know do whatever else I can do to to hope that it's better um it's not easy
right it's not easy um you all have a large task in front of you and if there's anything that the board can help with I I hope you reach out and let us know Mr Wolf Dr R show Mr chair thank you um M smuth if I could ask just a
couple of methodology questions sure um when you sent out the survey was that sent out random to a select group of students or to everybody it was to every all staff and all students y y okay so you didn't purposely sample we did not
um the other thing is uh is it possible for you to do some kind of an analysis um to compare because if I take a look at this at the at the very front it seems that the students have a better perspective of what's going on in their school buildings and the staff does so
is there a way for you to do an item analysis because the questions I assume are not exactly the same um but can you do an item analysis so you can compare what the staff feels about their environment their work
environment and what students think about their learning environment and see if there's a significant difference either positive or negative in that context yeah for the questions that we have that align we could do that um I do think it's important to know know the
the response rate is not as high as we'd like it to be in order to be to to do that and to feel to feel well you can still extrapolate some some assumptions from that yep we would just have to be really careful about the
assumptions we were making but yes it's possible is that a request uh or just discussion discussion okay board members from from my chair for many
years in the classroom one of the most difficult things to do is to do a self- evaluation or ask other people how are you doing you know for 36 years at the end of the year I asked everyone in my classes tell us what was good tell me what was good tell me what I need to
improve upon interaction with kids with other students Etc and as Mr Wolf pointed out the difficult part is once you get that data is how do you move the needle people need to change how do you going to move you know are you understanding the data are you you know
and uh when I taught in the secondary it varied from hour to hour first hour was much different than seventh hour because morning kids at afternoon right after lunch whatever right so I know this happens in the Private Industry as well when they you do an analysis of what's
going well what isn't going well let's talk about our workers Etc it's difficult and some it's hard hard to hear and hard to read and see sometimes the results of what people are saying and what they're going to do but again needs to be re acted Upon A but
still at the same time with with this data we need to still show how we are going to provide a quality education for all of our Learners pk2 and Beyond so that that's you know what do we do with this and how do we adjust this the these
things are difficult so I thank you uh you and Mr benty and the staff for uh doing this it's a difficult thing and to analyze the data so thank you very much and we'll continue Mr chair uh if if I may and uh I apologize if you did give
me this figure uh and I didn't hear it but what were the response rates for in general you can remember the response rates for the staff and response rates for the students yeah just in general if you have't right um so we have raw numbers but calculating rates requires
that we know what the nominator is and that's a hard one to pinpoint on a given day right so we wouldn't want to um we wouldn't want to count a student who is absent in the denominator on the day that we did the survey for example so um
just in general we're in the 40% range for secondary students um we were closer I don't I you know what I did not look at our numbers our numbers for the third through fifth
grade were in line with where they've been in the past so so above 70% um for response rates for staff it's a little bit harder to tell because some are counted more than once because they they
work in multiple buildings so for example I'm just going to call it a school psychologist has two buildings of responsibility they would have checked both buildings and so it's a little bit hard to know it's a little bit harder to know thank you and some buildings made it
available to primarily license staff other buildings said all staff in the building and so again it makes it harder to calculate so Mr chair I figured I would give an update on what kind of talking about what Mr olssen brought up as well as what you brought up um and echoing
some of the things that Dr robosa spoke about as well um we we fully expect and Janet and I talk about this all the time that our spring data will not look like our fall data simply because the time that it is given throughout the year um and then couple on top of that over $2.9
million in budget reductions those are not excuses those are just things to factor into some of that um so the the way this works is and to Echo what Mr Wolf said as well is that that this was a combination of all buildings together so what you saw was was a districtwide
picture I have and I have gone through um and will continue to go through the individual building uh numbers which depending on the building will look very different than the numbers you've seen here we have some buildings that are doing very
well um so I invite the board if you would like to sit down and go through and see the individual building percentages and responses I can sit down and go through those with you so that you can see um the work that we're doing in some of the buildings and we can talk
about that and and the and how that's ped off in the student and the staff surveys um Al along with that every time we do this I know Janet walks through uh with the administrators their results and then I sit down and go through them
with them as well as asking a lot of the questions that the board ask why do we think this is happening what are we going to do to combat this or what are we going to do to out in front of this or what are we going to do to change this perception type thing so we take these results very seriously um and we
spend a lot of time talking about them um so that is how we use these results thank you any further questions or discussion board members thank you very much appreciate
it so now we move on to agenda item number 10 e Mr gtis I see uh if I count right you're on the next 14 agenda items so you might as look him up and uh make it and it's while he is getting getting
set up I think this would be a very good time uh I am going to issue a 10minute uh recess so uh for that so as of right now uh 10 minutes at 653 so in 10 minutes we will rejourn so I am issuing a
recess e e e e e e e e e
e e e e e e e e e e e
I I'll call the meeting back to order we on we are on agenda item 10 e consider approval of fiscal year 2425 Property and Casualty Insurance renewal I'll entertain a motion for approval move second thank you Dr Ro
show second by Mr Wolf uh to begin the discussion I'll turn it over to Mr gtis thank you John um so before we start I want to introduce the guest that probably most of you know sitting to my immediate left um Grant Wilson with
heartman insurance he been our broker for as long as I've been around the district and I believe this is at least in my tenure he this is the first time he has come to joining us at a a board meeting he was on the finance committee meeting again last week as well but just to set a little bit of the stage and I'm
let Grant to chime in more at a global level as well um last month we had workc comp policy that we approved and we had a a savings there of about $177,000 which was which was a positive right for the general fund tonight we come with you uh with a renewal for a Property and
Casualty Insurance with not quite so U bright of a uh news to share with you but um yet u news that could be much worse so as as many of you are aware right property insurance is going up both the commercial level Industrial
Level residential level I know mine um has has gone up 20 plus per as well in my house um you know rates of uh inflation are going up number of hail storms is going up obviously around here lately the amount of flooding is uh
going up in in southern meota here um so when we got our renewal back from Selective insurance for fiscal year 25 there was about a uh 34 35% increase on our property rates alone and they came
back with a wind hail deductible on our large build buildings of a million dollars which means that any significant event we'd be on the hook for the first million dollars um one of the other buildings I remember which was half million dollar and then
$250,000 from there um which is a big change right from where we were last year with um minor increases um minor uh deductible increases um as I've been going to a few
conferences M conferences it's it's kind of everything that it's what everybody is talking about is that um you're lucky if you get a million dollars some carriers across country are charging one or 2% which in our case be a lot more than a million dollarars when you talk
up the high school and middle school um and we're talking about property increases at 4050 Grant will share a few more stories in a little bit so long story short Grant worked pretty hard with our um carrier Selective insurance
we were able to um reduce those million dollars down to $250,000 which again there still a big increase from the $25,000 it was before um on our two biggest buildings and then down there at $100,000 on the elementary schools in
McKinley so on and so forth we made a small change in our uh acket deductible went from $10,000 to $25,000 but that all reduced our overall spend by a little over $8,000 in
addition to the uh lower deductibles on wind in hail on our on our ropes um that being said we are bringing to you this morning or this afternoon or this evening whatever it is $63,000
increase for total spending on property casualty of $276,900 business it's got still a little bit of my thunder there I think all of you guys I hope everybody has not that I hope that you've seen this but I think everybody is hopefully aware of the
state of the property situation in the state if you haven't seen it on your businesses or your homeowners policy you certainly will the change in deductible structure is dramatic and the pricing situation is changing substantially it's
not thing that makes anybody on our end of things very pretty awful um within the school district market and I don't know Scott if you wanted to share anything about any of
the other districts and some of the conferences that you had but I can share with you that there are a number of districts that are facing substantial challenges with even having all of their buildings insured um besides the price
increases besides the deductible increases you do have a pullback in the market of the carriers offering coverage and if you have that the Dynamics of your of your
insurance program change quite either trying to choose whether or not you ensure a building or if you do decide that that is imperative the pricing structure on those buildings that are not being
offered renewal on is it's incredible to be hon puts the districts in a very B fortunately we have we have a reasonable renewal we have a renewal that is still probably
2third on the rate on the property of one of of two of the more major carriers in the state um and is still significantly less than program in the state and that's a
it's a testament to our longevity was selective and the fact that our district has been for the most part um relatively caims free so Grant is correct um at the M
conference in early May there was a lot of districts that are seen very large increases both in the big nine and obviously other districts across so um that is a reality theage Shar um there thing I
point out that I almost forgot you were supposed to remind me but of that $63,000 roughly $113,000 of that is just an annual inflation increase on our policy so every year our policy goes up by an inflationary amount obviously the last
couple years inflation has been higher than normal so roughly that 50,000 the L $50,000 increase is kind of the net net of the insurance increase for fiscal year 20 that's
corre so any questions or what if we raise our deductible you I mean you play the deductible game you raise that your rates go down is that true and we did and that was we went from we went we took our all other
carols which is a new term for all of us because it used to me and everything we used to just have one deductible uh but now we have the all other perils and then we have the wind hail the wind hail has come up as we have discussed and we did we took the all other perils
deductible up this year and it helped us offset some of the some of the premium which was being used to kind of try to negotiate it to get the wind hail deductible down some so we did play that game and if we
go a whole lot higher you just run into diminishing returns you know moving to the all of parallels deductible that we moved to we saved about $8,000 if we were to add on another $25,000 we'd probably save like $4,000 you just run the higher you go on
that sooner or later it come it just becomes like catastrophic health insurance right where the carrier is still on hook for the vast majority of the claim anyway so the amount of deductible that you take on just yields lower reson maybe it is get down to a cast rophe like a whole building yeah
burns down which is not possible with sprinklers unless they're not operational but again can you raise the deductible where it's everything is neutral we cannot raise the deductible high enough right now to be able to make it neutral in the environment okay and
do you think it's Scot to you do you think we get any help from the state next session with something like this you know while I'm not a crystal ball I would say it's a good chance if it not raining in the next two days that's that's my honest answer I
think right now the state has got so many more things that next legislation session they're going to be school districts are going to be going at them for from the unemployment insurance to the paid FMLA and all the other things that are just keep going up and up and up that um this is not going to even be
under further discussion board members questions Mr chair um Mr Wolf can I just confirm Grant as stated in the document um it does state that the wind and hail deductible is 250,000 and the other Peril deductible you did increase from
10,000 to 25,000 correct thank you forther discussion with the offset that you know we do have ltfm funds right that for the most part can kind self-insurance against that extra added $155,000 and in any single claim we took
on that $155,000 in responsibility and we saved eight that's a good return it's when you take the next jump to Richard's point if we had Go 25 to 50 for example it'll save us dramatically less than that just
doesn't we'll do anything we want we'll get you guys numbers anything that the part directs we most certainly will do it it just be it becomes less advantageous is the trend in the nation I've read that insurance companies are pulling out of certain States yeah and
they just that's it we're done I don't know if it's with commercial too probably you know for whatever reason they said we're not too many claims we're going to pull out of your state is there any danger in Minnesota of you know maybe we had 10 insurance companies
now we're down to two oh we absolutely have that going on I mean they are well they may or may not be restrict they may not be pulling out whole sale yet um you definitely have restrictions in them offering coverage they'll put moratorium
on new business because they will feel like either they can't get the rate or they can't get the deductible structure that they want because they can't get it passed through the state in the time that is that's desirable to them so while we may not have an exodus like you
read about out of Florida or California we absolutely have some pretty severe underwriting restrictions going on right now in Minnesota soda and it is constricting the market there's no doubt about it like we did with uh I think Chad brought it up years ago and it's we
started Self insurance is that a possibility with big nine districts like why don't we do that like we did with health insurance what what's the concept of
self- insurance uh the concept can be we could absolutely take a look at structuring programs on that it's typically uh the self- insurance piece doesn't exist terribly well within the property side of the market the Self Insurance works well within the
liability side of the market our liability costs are relatively small with a school district our the property is the driver and so it's very difficult to devise like a self-insured fund or a captive that is sitting within the
property Market there's not very much out there that's that functions I think you may see some of that try to evolve given the current status of the market and Countrywide um but it doesn't exist at this time any further
discussion last call we have a motion to approve the fiscal year 2425 Property and Casualty Insurance renewal all in favor of that motion signify by saying I I opposed motion
passes thank you very much thank you have a good evening yes sir agenda item 10f consider approval of Bruce Smith Field lighting replacement I'll entertain a motion for approval of Bruce Smith Field Stadium
lighting replacement thank you Miss budro do we have a second thank you Miss Moore uh discussion board members I just wish to point out that in each of these items all in your preparation for the meeting uh the documentation and things
presented to us is all here done very very well gives the details Etc here so uh in lie of that and all uh Mr gtis I'll just ask you to explain since I did that saying it's all in writing there just briefly explain that to the board please I'll try and summarize this in in
a couple sentences so um it was in late May when it was determined that one of the light poles one out of the six light poles at Bruce mfield um all the fixtures that light pole uh 10 in total uh were uh were shot um what we think
was caused can't prove it was caused by a lightning strike but that's what we believe caused the issue the balls on those or the fixtures on those poles are in excess of 40 years old um the metal highlight lamps that are included in
those fixtures are becoming hard to come by um so analyzing that and looking at um the cost to repair just the one light pole and bring everything back to its
antiquate itself um and comparing what it would cost to upgrade the lights and then also for those of you that have not heard in the state statute at the 11th Hour the state legislature said in Minnesota that effective 1 one of 25 you
can no longer buy metal or mercury vapor lamps anymore screw in fluorescence or plug in fluoresence um are becoming obsolete we are are bringing forward you tonight a recommendation to replace all six poles
with 70 light fixtures 70 existing light fixtures total to brand new stadium LED lighting so that we have all of the same color and relatively large increase in foot
candles across the average across the field the budget numbers in here um time this was printed was between 1990 and $220,000 question that was ass at Finance
if it was higher than that if we bring it back to the board I can tell you that as I sit here tonight the number will be less than $10,000 based on a couple of the Mr gtis can you can you turn the mic towards you this the close caption is having a hard time picking up what
you're saying thank you Mr benty first time anybody's accused me of that before so um we also do get a $155,000 rebate from Excel um upfront rebate from Excel um of approximately $150,000 the other thing um that will be
nice is uh currently today we have roughly 35t candles um on the field average across the field these new lighting the new lighting standard will bring that up to 50 so while 15 foot candles might not seem like a whole lot
it is it is a big number um so um you will see a vast difference in the lighting of of of that field so we are bringing this request to you um tonight um the other thing just to uh keep in
mind is that um August 26th which is less than two months or just over two months away is our first soccer game so um it's kind of imperative that we um keep this project moving so that we can have this work done um honor before the first soccer match I think it was
October or excuse me August 26 further discussion Mr chair um I mean this basic football field soccer field but shouldn't we be spending our money on the buildings and
stuff where kids are learning to me this is a luxury you know it just we do we need that money for our buildings rather than a football or soccer field I mean can we
arrange schedules so you know they can play more and like I don't know but where we're putting our money I I think it's should be to Red towards the buildings chair Dr
robish Bruce Smith Field is part of our facilities how many students participate in activities on that field so to say it's not part of our facilities is incorrect Mr olon it is part of our fac it is but it's not where the kids are learning yes they are learning there
sorry to disagree with you we we would be the only big n school to not be able to play a football game or a soccer game at night so that would be the decision that would have to be made and I don't really believe that that is feasible based on
officiating schedules parents work schedules kids schooling yeah schedules and the added expense that this would bring Mr geres I think you can add uh boys and girls track in there as well as those track meets go very late into the evening
thank you CH forgot all about that and also let's not forget we do lease out Bruce Smithfield to other uh schools within the community as well forgot about that too with that so yes further discussion Mr chair Mr Wolf so Mr ger is
you know not blaming the state here but essentially this turns into a unfunded State mandate come January 1 of 2025 unless everybody's happy with a hodgepodge of all different colored light bulbs uh if you can't buy replacements for what's there is that fair to say uh that would be that would
be fair to say even though the legislation is only in the state of Minnesota so nothing says we can't drive over to Wisconsin and get a couple or hop down to Iowa find a few or go online to Amazon and probably pull a few out of Amazon they would say this is not federal legislation this is State
legislation so I don't know how they're going to enforce it in the first place but um Chad you are you are correct um fixing one light pole with just jump in here fixing one light pole with LED and leaving the other five with mahaly was
not an option um for multiple reasons um but the big one is the color of the light the CRI color rendering index of the of the light is completely different and so it's got to be all or nothing thank you have you had bids yet
or not not yet um I have received one quote as we sit here today so that's why I can tell you it's less than $190,000 discussion and and Mr olon it would be just quotes it's not bids last call for discussion we do have
a motion to approve Bruce Smith Field Stadium lighting replacement hearing none all in favor of the motion signify by saying I I I opposed motion passes
10g consider approval of fiscal year 2425 Riverbend traditional classrooms and field trips agreement entertain a motion for approval so moved second thank you Dr robish show thank you Mr Wolf for the second
discussion again I think it's laid out very well in the um and board book here uh information what they what they offer their kids uh I will say we are truly fortunate to
have Riverbend Nature Center in this town and the programming they Supply and enrich our science and and overall curriculum and opportunities for kids in this District I know there are other communities that do come to riverband Nature Center to enjoy their program so
we are truly fortunate to have that so um fully support this forther discussion discussion hearing none all in favor of that motion signified by saying I I oppos motion
passes 10h consider approval of fiscal year 2425 Minnesota statey for the deaf and blind tuition agreement entertain a motion for approval so moved thank you Mr Olsson have a second second thank you Mr Steves
discussion Mr Gus anything you want to add with oh okay yeah I didn't let you in on the last one sorry oh that's okay um this um um is a annual contract renewal with the statey this allows us
to receive ADM for any student or students that um find their way over to uh fairbow schools to do credits over here both uh in person and online that's thank you further discussion discussion he none all in
favor of the motion sign I is saying I I opposed motion passes uh 10 I consider approval of fiscal year 2425 sedexo America LLC contract renewal motion for approval
please thank you Miss Bud do have a second second thank you Mr olssen uh discussion uh Mr geris so what you have in front of you um is uh a couple pages of the contract
that lists um all of our meal services um by type with the current 2 24 um fee the percent increase or decrease in any respective meal service item and then the fiscal year 25 new rate um this will
be the third year of uh a fiveyear RFP that we did a couple years ago um so um we'd have a couple more years to go if we choose to execute on those um but you can see that some of the prices are going up and some of the prices are going down and the reason for
that is last year when we negotiated the prices in a very high inflationary rate um we always do that before we know what the rates actually are so the fiscal year 25 rates are going to be um L sometime mid uh August so we really
don't know what those rates are so our breakfast rate was getting a little bit too close to the reimbursement rate therefore we took a decrease there um we have some room on the lunch and allart programs um same with the milk we took a decrease on the milk and then same with some of the other ones there we have
some small increases on our um sfsp um and snack programs with a little bit bigger increase on the uh cacfp program excellent questions through discussion questions or discussion
question discussion hearing none all in favor of the motion signify by saying I I I opposed motion passes 10j consider approval of fiscal year 2425 vended meal contract for Canon River stem School
motion for approval moved thank you Miss C Miss Steves second thank you Miss Buro discussion yeah just a few things here so um with the uh vended meal contract so um to specify and we'll have a few
different ones here a vended meal contract really basically means that we are supplying the meal and the condiments and supplies to a school district um along with the transportation and the administrative
costs to um to do all that work the site in this case the stem School remains all remains in charge of all administrative responsibility claiming responsibility monitor Ing and any uh audits that might
happen um we do offer obviously audit support um in the areas that we do need to offer that support in around the the the food and the the different areas there um so this is the first one of four that I'm bringing forward to you
tonight for the uh stem School questions to discussion uh M yes uh Mr gtis I I went through these in haste and I may have Miss something but it is milk offered for all of them it didn't look like for the stem school or
was it is milk offered for all of this all the contracts here so uh Miss Moore you are correct that stem School option is without milk okay um they buy their milk directly through KMS because the
students have access yes um the um eligible meal does need to include milk yeah um stem School their milk from cemps directly because they have a cooler rental agreement for milk coolers with um Kemps directly and so they buy
their milk because I was concerned that the students weren't being off uh does this include meals for adults too then adults and some of them I see with adults um we usually in these don't serve any adults with the the what about the rest of the contracts or should I
just they usually have the adults in for the stem school I know we don't serve um any adults there the heads start we don't serve any adults little Scholars is a daycare so there's no adults that eat there and Sarat Academy um no adults eat there as well right thank you for your clarification especially on the
milk yeah okay further discussion questions or discussion hearing none all in favor of the motion signified by saying I I opposed motion passes 10K consider approval of fiscal
year 2425 vended meal contract for head motion for approval we move thank you Miss buo second thank you Miss Steves for the second discussion uh verse two of the same song
okay with milk with me okay discussion questions discussion questions all in favor of the motion signify by saying I I I opposed motion passes 10 L consider approval of fiscal
year 2425 vended meal contract for little Scholars daycare uh motion for approval please thank you Miss Steves I'll second and discussion same song number
three discussion discussion anyone all in favor of the motion signify by saying I I I opposed motion passes 10m consider approval of fiscal year
2425 vended meal contract for Discovery Public School motion for approval so move thank you Miss budo we have a second second thank you Miss Steves discussion once again same for number
four first four okay questions or discussion discussion discussion all in favor of the motion signify by saying I I opposed motion passes 10n consider approval of fiscal year
2425 Food Service joint Powers agreement Sad Academy uh motion for approval please also move do we have a second second thank you Miss buo discussion so so we have a different
song now so um Sarat Academy and the sebc are what's called a joint Powers agreement um what that means is that we have full administrative authority over their food program we Supply the meals
we do all the billing for the meals we do site monitoring for the meals we are responsible for any audits that would happen um at those sites and um have have fiscal responsibility for those audits as well as we we make the profit
on all the diff all the the reimbursable meals that are served there between the reimbursement rate and our costs questions or discussion Mr chair Mr Olson yeah the academy is that are there counts down from when school started do you know anything about the
population there is it less less meals more meals same meals so when when we started serving at sad in September of of 23 um they were right at that 65 to 70 Mark we ended the year with um serving
about 52 meals there um on average now that doesn't take into account the few kids that obviously bring their own right that's just meal counts and what we serve their administrative count um there at the end of the year was 55 um when school landed this year
fiscal year 24 okay thank you y further discussion discussion or questions hearing none all in favor of the motion signify by saying I I opposed motion passes 10 o consider approval of fiscal
year 2425 Food Service joint Powers agreement ssec entertain a motion for approval so move thank you Mr Wolf do we have a second second thank you Miss Moore discussion so again this is a joint Powers contract
everything being the the same as before this is also a longstanding contract that we've had with with ssac so um just as a side note very good thank you questions or discussion questions do
discussion discussion hearing none all in favor of the motion signify by saying I I opposed motion passes 10 P consider approval of fiscal year 2024 final budget Mr
gtis so this is the same budget that was presented at the work session a couple two three weeks ago now or whatever it's been um nothing has changed in terms of those um budget numbers um I will entertain any questions that you guys
might have it was not my intent to review the whole thing but you all know I love to talk so I would gladly do that if you so choose to to do that board members do we have any
questions on the fiscal year 2024 final budget did we have a motion no I'll entertain I I'll entertain a motion for approval of the fiscal year 2024 final budget so moved thank you Mr Wolf do we have a second second thank you Dr robish
show any further discussion Mr gtis thank you for presenting it a couple weeks ago yes thank you chair the work discussion uh Mr chair I just want to thank Mr Rus for all his hard work for
answering questions that's it thank you Mr Moore last call for discussion all in favor of the motion signify by saying I I I opposed no
no motion passes 61 10 Q consider approval of the fiscal year 2425 adopted budget I'll entertain a motion for approval so move thank you Mr
Wolf I will second and here we have Mr geris and Mr marale our controller so welcome so so before we begin I just want to thank Brett for being here tonight made the long Trek from Southern
Iowa wherever he calls home so um so he's going to join me tonight for this presentation um I I start out before we we get going here to say you know um Brett and and the rest of the team are were integral part of putting this
together we started this endeavor very first week of April and finished it up not more than a couple weeks ago so it's a it's it's kind of a long a long process but um so what we're going to present to you tonight is the fiscal
year 2425 adopted budget um and way to go so couple things we're going to talk about tonight we're going to talk a little bit about the the State of the State we're going to talk about what's new in fiscal year 2025 and very similar to 2024 there's a
lot of lot of new things that um we're going to be talking about tonight we're going to look at general fund revenue and expenses as a comparison of total um and do show you some charts and graphs there we're going to look at some
multi-year um 23 24 and 25 data to kind of give you a trend of kind of where where things are moving we're going to talk about our other two primary funds our food service fund and our Community Education fund and then we'll touch base briefly on all the other funds as well
um and out wrap up with some summary slides and some some questions so what's what's new in the State of the State so for fiscal year 25 we get um 2% on the funding formula that was in the
legislation that was passed in 2023 um what you can see here is that number amounts to based on the budgetary numbers of $39,000 plus um keep in mind
um I I I hear this from a lot of people get a lot of questions from the constituents here in farble that they think we get 2% on total expenses which would be in the neighborhood of $1.2 million that is not the case we get 2% on a funding formula that funding
formula is about $240,000 for each percent that we get um that would be about $486 $487,000 um that is assuming that we maintain our student level and as we're
all well aware our student level projections which we'll see here shortly are going from 3,118 in the final budget for 2024 down to 3,95 um for estimated for fiscal year
25 we have a new categorical Aid and this is kind of based on a new definition of uh North American Indians but we're expected to get about $42,500 in North American Indian Aid just for the record North American Indians does
not include Mexico so don't ever let anybody tell you that that was a real curveball for um my staff so um again this is a restricted categorical Aid um in fiscal year 24 so in this last legislative session they did make this a
reserved account and and allowed us to carry the money over for us it won't be applicable in 24 but it could be applicable in fiscal year 25 um also note that we can only carry it over for the first 6 months so of the following year so we have to somehow figure out
how to keep track of that in our system um couple new categorical aids for the read act um the one that is in this budget is categorical Aid that was passed in the fiscal year 24 of $1,347 again new categorical Aid with a
new fund balance that was enacted in fiscal year 4 legislative session um this particular U bucket of money is dedicated for training staff in our read act curriculum um what's new about a month
ago you heard Mr Dana do a a pretty indepth um presentation on eel um our eel Revenue um for uh fiscal year 25 is projected to be $1.24 million um that number um is going to be
relevant in fiscal year 27 when they give us a little bit of a cross subsidy on our uh elel revenue and more to more to come on that in future meetings one thing that is uh new uh this year um that has never been this
way at least in the last 15 years that I can find records to is that the area Learning Center is projected to have a fund balance at the end of 25 for those of you that remember we projected that again at the end of 24 but the estimated
projected fund balance for the area Learning Center $378,000 plus remember this is primarily due to the alc having a big increase in compensatory Revenue that by State
Statute is all theirs they don't share their compensatory Revenue across the district it's um categorical and they get to keep their um entire uh compensatory Revenue heard me mentioned earlier ADM assumption um
3,95 um not really much new on the expenditure side to talk about um we talk about the El cross subsidy that is kind of a growing number of $1.67 million that does include the two teachers that the board approved I believe it was at the May uh May board
meeting the addition of two more uh teachers in that area and um when this budget was completed the ltfm uh budget was uh set to be in positive territory of $153,000 I put for now because that
usually changes and um board just approved the lighting project which will substantially reduce that uh fund balance for fiscal year 25 um again the same proverbial slide slid slid over a little bit more for the
25 adopted number just to again to put this in um uh picture form again the black line on there trend line obviously that trend line is going in the wrong direction um but again that's just based on uh historical data points so um
hopefully we'll uh break that uh Trend and move it a little bit less of a of an angle so I'm Excuse me I have a question Mr chair go ahead Richard so you got that straight line I know you can't
predict more than what two three years ahead but if you follow that line let's say 10 years years which is you know if you just follow that what would our population be I mean would that I mean there it's downward I mean pretty soon it'll go to
zero but it won't be so so Richard there's two lines on here there's the black line which I think you're referring to again that's that's the trend line so that trend line is really based on what we have here looks like to be about 10 years worth of data and so each one of those years the last 10
years we've seen a decrease in enrollment and so that trend line is going to keep continuing to go south and at 10 years I don't know what that would be but eventually it'll go to zero right we'll all we'll all be long gone but eventually that line we'll go to zero or
right above zero right if this continues the green line on there is based on enrollment projections that we presented to the board back in feary I think all right and that trend line um
or that line bottoms out somewhere at 10 years at about 2900 to answer your question so um again so it's going to go down and maybe just level off flatten off and if you look at
this green line here it kind of at the tail end of that I don't have a little pointer thing there where it says 2951 you can kind of see that green line starting to just slowly flatten out and if we had room on the chart we ran that out for another 10 years you would see that continue on
um this again is the uh final numbers for fiscal year 24 I'm not going to spend a lot of time on this I am going to point out that what we have here on the top I guess you can't see that so I don't know why I'm doing it um is that we have a starting fund balance at the beginning of 24 of
11.18% projected ending fund balance of 11.31% um or about 0.13% increase way in the upper right with an estimated uh increase to the fund balance the unrestricted fund balance the 422 of [Music]
$565,000 okay um again we're just kind of skip down but here we are going to talk a little bit more on the adopted sheet for fiscal year 25 so we see here our beginning balance carried forward from fiscal year 24 at
11.31% ending fund balance of 10.92% all right with a decrease in um fund balance of 39% or about $429,000 now I want to go back up and
just point out one thing here so here we had an increase of 0.13% and it was over a half million dollar here we have a decrease of 4% but it's less than a half a million dollar so remember that the denominator in here drives your
percentage and because we have no federal revenue we have no um uh um uh we have budget cuts that all messes with the uh the numbers here at the bottom okay so just keep that in
mind if we look down you can kind of see in the bolded it's very hard to see on that screen um we have there the six new categorical AIDS in fiscal year 24 with two new that we know about today categorical AIDS um for
fiscal year 25 the 320 which is the finance code for the American Indian Aid which now has a fund balance of 420 and the re act which is not um put out yet um so we don't have a a code for
that and you'll see those are all incorporated into the list of categorical AIDs that you see there um you will notice here on the uh under the alc there's that $378,000 um there and they're projected
fund balance again we talked about that that directly comes out of the unrestricted fund balance because we have to restrict it for use at the alc okay
Mr Mr wol Mr gtis when you say for use is that uh only on Staffing and programming or can that be building as well what what are the parameters it can be building as well okay thank you yep so we're going to move down here again talk a little bit about food
service um on the next page yeah thank you Brett next page uh food service is again pretty much a break even um budgeted coming out of the gate I do want to just um remind the board I've mentioned this a couple times that the
legislature said we can now buy tables um and we are going to be looking at repl placing tables at least at our elementary schools and and maybe at McKinley as well so there's about $155 $160,000 budgeted for that project that will be coming off the ground here as
soon as we can get to it we look at um the community ed uh program fund four again basically a break even there one thing I do want to point out um and and you'll see this later in some of the slides um the um f while the fund
balance doesn't change right it's hovering right around that 900,000 000 from beginning to end of the year one thing to note is the large increase in the revenue and expenses there um that is due to all the um hard work and increased programming that the community
ad program is doing um in in their area we look at fund six so fund six has got a pretty large starting fund balance you can see that expenses way out Pace uh Revenue in that line keep in mind that again we recorded all the revenue in
fund six fiscal year 24 um and we're going to keep expending all that money off through fiscal year 25 fiscal year 26 um until and maybe fiscal year 27 um when all of those um projects get completed um that we have on the books
um again Debt Service not a big change there not a u big change in our internal service fund um our our health insurance fund um again um a little bit there and our uh irrevocable trust fund um we did
as per the board uh policy um uh budget revenue and expenses there we also did budget to take the implicit rate uh for fiscal year 25 now that'll be a end ofe decision whether we do that or not but it is in the adopted budget for fiscal year
25 next page we have here this is a little bit harder to read but again this is just really a summary and I'm not going to go through all of these numbers um you can look at the general fund there losing $275,000 keep in mind that is both restricted and
unrestricted okay um restricted we pick up a little bit of money um with all the categorical AIDS unrestricted we're losing a little bit net we lose $275,000 um again Food Service Community ad we we talked about all of those bottom line numbers but there you can
see how it's kind of broken down by program type which is what the expenditures are listed there between administrative direct support regular instruction um vocational special ed and so on and so forth down the line then on top you'll also see the
revenue broke down by Source um and we'll see some more slides about that later so this is something that um I added this year is kind of the the unique thing of the fiscal year 25 budget this is talking about days cash
on hand so at every board meeting Brett Works through and does an investment report that we share at the finance committee meeting and John briefly mentions it's here at the board meetings and you guys approve that um here we're talking about days cach on hand and for what for those of you that aren't
following what I'm saying here if everything shut down and we didn't receive another dime um at the end um at the end of the year that's what these are based on we could pay our bills for 51 days in fiscal year 24 we can pay pay our bills 51 days and
then from there it kind of trickles down from there so it's just a different way of looking at our investment report and how far our money would last assuming the state or the federal government and God forbid Ander both dry up right for a
period of time because of arguing or whatever else they do this graph in front of you shows the volatility in our cash so this is a snapshot from July 1st 2023 to roughly
um July uh 1st of 2024 um what you see here is kind of the same things we talk about right now at the end of the year our cash reserves are really high which you saw in the finance reports and then we start uh July of next year and they're all going
to kind of trickle down and then when the audit's done we kind of able to do some of our billing and we get more cash but then we roll around to the end of the year and we kind of go cash poor again as we pay our debt service payments and a lot of our annual bills and then we slowly but surely work our
way back up till the end of the year and it's just kind of a whole cyclical cycle year over year um again here's what we're talking about this is just a breakdown of our three primary funds um when I say primary funds that's fund one two and four um these are also the ones that you
see in our financial statements that are presented by our Auditors again just as a comparison of uh general fund to the the big picture there and obviously um almost 82% of what we do is in our general fund um what we do what we have here
again is just a historical perspective 23 24 and 25 um you guys are going to ask what the big yellow bar is in fiscal year 24 again that's the bond sales that shows up under all other tipes or all
other sources is the accounting term and that's why that yellow bar is so high and it falls back down again in 25 next slide again we talk about expenses again expenses of our three primary funds you can see again general fund being roughly
78% of the total and again the historical perspective of that now here you see the blue lines right um again all other funds are construction fund is fund six so that is a little bit more even across
the playing field because we're um going to expend almost as much money in 25 as we did in 24 take just quick peek at um how this breaks down our local state and federal dollars um again in a pie chart there
this graph um breaks out Student Activity fees so um at about $16,000 we look at again Revenue as a comparison of uh state and federal so if you look at actual in 23 you can see our federal
revenue um is a pretty big piece of the pi 24 it's a little smaller piece of the pie and in 25 without any federal dollars it's only about 4% of the piece of the pie so again it gets really really small again here we break down our
expenses by object code um I show this slide just to remind the board that we're 76 plus per salary and benefits um here so again keep that in mind for any future conversations excuse me again we're
looking at um um the same thing in a historical perspective you can see the light blue um bar here dropped from 24 to 25 based on that $2.9 million that M Mr benty was
talking about earlier in budget cuts um and here we look at um expenses by um program type so um you know support services at 23% again this is of
the total um so this would be 00 0 100 and 200 Z program codes instruction and then facilities which is our 800 and 900 series program codes um again historical perspective um based
on uh instruction and program code breakdown so what we have here is um kind of a a slide that really shows our Revenue our expenses um for
23 again for 24 and pretty much net neutral and 25 again this is all of general fund so both restricted and unrestricted and then the bottom line is our cumulative fund balance which you can see is pretty flat right with a
small drop in 25 um based on that point4 or 40 basis points drop that we're losing so we're going to shift gears out of the general fund move into food service um again talk a little bit here
you can see that um the green part of uh this um chart is growing over time so the green represents the federal dollars um just to remind the board that in 24 we started serving C which is a
requirement by the state of Minnesota under the last legislative session and that C programming will grow in 25 which is why that green bar is higher again we look at the expenditure side of things again not a whole lot to
to share there pretty flat overall um and then again we look at the fund balance right so again projected to lose uh hopefully lose a little bit of money in 24 again to be more in compliance with the state of Minnesota um but then pretty much Break Even again in fiscal
year 25 and unfortunately that fund balance bar just doesn't want to seem to go south for any reason so um again we look at Community Ed um again you can see the change in overall
Revenue how has grown from 23 to 24 and into 25 same with expenses that follow along behind um and again we look at theirs again pretty much Break Even programming um Revenue over expenses um spent a little
bit more in 23 pretty much break even in 24 and carried into 25 again with a fund balance flat um this picture is a little different right you can kind of see that
big green bar um in uh 20 um four um that shows the uh Bond sales and so why the fund balance went way up north um and then how it falls off in
fiscal year uh 25 um Debt Service not going to talk a lot about Debt Service again just for the board to remind them um 24 we paid the last of our debt 2017a uh debt in 24 um the 25 budget contains the first payment on the
2024 debt for the health and safety bonds that were passed in fiscal year 24 our internal service fund again not a lot of change there right we had a great year in 23 put a lot into the fund balance there um as you've heard me say 24 looks to be roughly Break Even uh
hopefully we can keep it to a POS positive number without brackets and again kind of shooting for that same thing in 25 as well um and then our oped trust again um in 24 um pretty much a break even there again without the implicit rate the
expenses which is why that black bar is a little higher in 25 has the $ 200 plus thousand of implicit rate and again this is kind of hard hard to see here but again this is the same summary chart um that really shows the
fund balance change from 24 to 25 um again fund balance policy is in the red and um the auditor proverbial recommendations are in the purple and um I again want to give a
shout out to Brett and uh Kim and Jill and Delila and Brenda who I asked to be here tonight and they all respectfully told me U no um so um anyway want to give a shout out to them if they happen to be listening so that is it any
questions very good board members this is discussion time correct yes okay um yeah a constituent sent me this um from what I am seeing you know what the revenues except for student fees I
think the revenues are um all tax tax fund tax funded whether it's federal state or local and one of my concerns is that I got this nice little graph from somebody you know disposable income
that's income I left after paying the bills is that correct I think and I know the value value of the dollar is declining um what I'm really very concerned about is um
that we are and have been spending I think beyond our means and this is not being fiscally conservative um you know I manage my home budget if I did I think what we're doing Mr carlander we could at the State Bank
would' be chasing after my bounce checks and yes I still write checks I I think we need to stop this if we don't we're going to have to ask the already over burden taxpayers for more
dollars I I don't think our spending is sustainable you know furthermore it's not our money and I I do feel that we need a halt and this is to Halt some of this and that includes you know new new
programs extensions of programs if these programs are draining our budget we've got to get back to the basics Reading Writing math Etc you know also music and sports the last time we you know the 2.9
Million Cuts we had to eliminate teachers Paris from kindergarten and a music teacher um I just feel that we need to cut back and and stop new
spending um that's basically my opinion thank you forther discussion board members Mr Wolf yeah I don't I don't know if this is appropriate time or not but um just following up on M Moore's comments um
Miss Moore I think we're trying to be fiscally responsible and that's why we cut $2.9 million to essentially balance the budget so um you know I don't know if you have other ideas that you've shared
with Mr geres and Mr benty or not um I I think this board is trying to make the difficult decision and minimize impacts to students um we sat here and we debated and had long discussions on the exercise that Mr benty and Leadership went through on
building reorganization and we chose not to do that um we've brought that back to the table so if you have other suggestions that that you can share with them um I don't know what they are other than we're trying to balance our budget and and and um do the best we can
there I just CU I would suggest a moratorium on new programs and if we have extension of programs that are coming in I think we need to call a halt to that and just work with you know
because this is not sustainable the the the value of the dollar is going down and our uh the tax burden on the taxpayers you know people have less money to spend and I've heard you know from different people that sometimes
they can't can't make ends meet I think we've got to tighten our belt especially with new programs coming in for instance if we have the grants coming in that's fine but then when the grant runs out we still have probably the facilitator or
sometimes two which is six figure salaries so that's my point I think we have to start really looking at some of these things and stepping back and see I'm not saying any of these programs are bad but what I am saying is you know just by the charts up there we're
spending more than we're making and I know I can't do that as a homeowner and uh because I take care of the budget at home uh so that's my point thank you um Mr gutus your perspective on
balancing the budget or so so just just a couple things um so miss Mo when you said we're we're spending more than we're making that that is is true right I think and that has been the plan all
along coming off of the Esser funds so while we're putting money in the bank this year we'll spend it next year right that's been the plan all along but that's a net neutral so that's not money ahead um I I'm I'm struggling
a little bit with the the new programs and the fiscal responsibility piece um and ask asking taxpayers to pay more um I don't believe any of those are super accurate statements and so I think I
think we need to bring some clarity in whether that's I do that or the board members do that or whatever that is that's not accurate and so your constituents I don't think have the big picture in mind they maybe have a picture but it's not the correct picture
um and so I would welcome the opportunity to talk about that sometime because there's no graph on this presentation that I did that says we're spending more than what we're doing by that much money I did have so I I I I'm a little
little concerned there I we talk about grants right I they don't have that up on there but that's Break Even oh I picked it thank you Brett so but we are spending more than
we're making can you show me where where what you're looking at was this 2020 was it 2023 24 or this was the last one excuse me final budget revision where we were oops wait a second maybe this is the 2425 yeah I was looking at um which
budget are you in this year or last year 2425 or next year 2425 okay uh okay the governmental funds uh wait a minute no so looking here can Nasco can you put that back on is it this one
so yep I can bring that back up here but it's not up on the screen for everybody else to you know our general fund here it says total revenue 62,200 excuse me 62 m299 th000 14 and then down there it's 6
for spending 62573 it's a 2754 okay so what what percent of that is that of the total well but I I'm look when I look at this we're spending more than we're bringing in so I have a problem with
that so uh is the total governmental funds um that that come in it's 76,000 now that's where uh is it over are we're three M over almost 4 million spending more than we
we should be for 20 24 25 and I'm concerned about that so of that number $3.6 million is in fund six which is which is construction fund and I explained that
the revenue for that is in one year and the expenses are in the following year so that's the way that fund is going to be which has nothing to do with kids okay so that's that's just
governmental accounting that's the way the kind of the rules work um you are accurate we are spending 275,000 or $275,400 more based on this budget that is less than
0.5% of the $62 m300 th000 that would be like me walking over and handing you a $2 bill I think that's it thank you discussion board members Mr Bellingham and that I
apologize Miss Moore I'm just responding to one of your comments do you have do you have um any specific cases where we've taken a grant uh and we've set a program up and
the grant funds have run out and then we've continued to fund through general fund I I think that that's what you were referring to well it was Esser funds with the Esser funds I think we we did some things and now we are continuing some of the programs with the yeah and
there may be more but I know Esser was a big one so okay thank you but technically Mr gtis Esser funds were not grants uh technically they were grants grants from Grant from but correct me if
I'm wrong but we cut $2.9 million which we had to do because of those grants that's great so all of those expenses were cut because the funding is gone and we knew in 20 I say 2020 when we were told we were going to obtain this money
that in 2024 or 2025 that would end and we would need to make adjustments at that time correct oh yes that is correct John sorry yep nope that's what I'm saying so I too am uh just really concerned with
the grant process tonight seems to be the night to bash grants or whatever but the grant process is where we see a need within the district grants are these ideas are proposed to have a pro program enhance a program
it goes to the superintendent for the approval we we write the grant we get it approved and those monies go there and the bottom line is when the grant runs out it the board does have the final say if if that program could continues or any portion of that program continues so
to say we're adding stuff and adding programs and things like this with the Grant I see grants as adding enrichment or adding necessary items for our goals our district goals and to enhancement of student uh student learning achievement
that's my perspective perspective of that but John it also saves taxpayer dollars that's correct thank saves local tax pair dollars that is correct thank
you so with that Mr chairman I I don't want the public to get an idea that we are misspending or that's not being conservative in trying to maintain a budget that's sustainable we are this
board did vote to make some very large reductions we did not take it from our Reserve fund which many districts are doing and and uh I I applaud this board for passing that even though we had a
couple of people that did not join us in that vote we had a reform measure here a reor measure I should say trying to save money on our buildings we had people on this board that did not join us in supporting that I'm not saying that's
right or wrong but I'm just saying these measures have been brought forward and I think it's a misstatement to say that this this board is spending more than what we have in in available to us we are right on the line and
trying to stay on that line keeping us in the black and I thank you Scott for providing those I mean you're you're doing a good job of trying to keep everything very clear to all the board
and uh very conservative in in making decisions I thank you and I just think it's the wrong idea to try to say that this board is overspending that is wrong that's not true it needs to be
clarified thank you we do have a motion in a second for approval of the fiscal year 25 adopted 2025 adopted budget last call for discussion sure I just have one comment it physically irresponsible if
we didn't adjust the budget based on declining enrollment which is a big factor in why we make Cuts if we maintain the same budget with declining enrollment that would be physically irresponsible and that we have made
adjustments based on that and continue to make adjustments based on declining enrollment if the other part we always talk about one part of the equation let's talk about advocating for the legislature to fund it education at the
level that it should fund so I would encourage you Mr Mo for your constituents to Advocate at the legislature for appropriate funding for public education Mr chair Mr Olson yeah Jerry
brought up something which I've said before is that if they would have uh funded the mandates or eliminated the unfunded mandates and also cross subsidies I think that we would be flush with money Scott would that be true very
true okay if inflation would have kept up we were be we'd have over $4 million annually in added Revenue think about what we could do with $4 million every single year okay any further
discussion hearing none all in favor of the motion for approval of the fiscal year 2025 adopted budget signify by saying I I opposed no motion passes 61
10r consider approval of updated five-year projections Mr gtis oh sorry I need a motion I'll entertain a motion uh for approval of the updated fiveyear projection move
thank you Dr robish show do I have a second second thank you Miss Steves Mr gtis thank you John this this will be the last one for me tonight then we'll sit down um I I presented this real quickly at the uh work session back first part
of June um just a couple things I want to point out um again on here I mentioned this earlier um but if you look at the line it says 1% increase in the basic formula um $243,000 okay again that assumes we
maintain every student and every um in every classroom and and that doesn't that doesn't happen so back to Jerry to your spot and Richard to your spot you know $486,000 doesn't get us very far right
um so um the other thing I would just um point out on here is um with declining enrollment and no in increase in Revenue we are a district that will cut every single
year and so I think the constituents need to know that and this board is done a very good job of maintaining our fund balance which some districts have not done and so I want to say thank you to the board too for that because I could
be up here having a whole different story and a whole different set of dilemmas like the district where my kid goes to school were there an sod in a matter of a year so um so thank you for
that discussion Mr Wolf Mr chair uh Mr gtis so I know we're just wrapping up the end of this fiscal year like literally days away um just tell me based on what you you know tonight what would you project we will
be having budget cut discussions uh for next year you know the following year right so we're going to start the 24 25 school year in in a week Monday morning Monday morning uh we will get to January
February and as you mentioned I mean it's just simple math if you don't have increased revenues and you got declin enrollment the numbers have to go down um what what do you anticipate tonight that we would be looking at for budget cuts what what are you projecting so so
based on this data and based on a 10.75% fund balance which is slightly lower than where we projected to end yep we will need to cut $616,000 for fiscal year 26 okay so that's all things equal which we know
they won't be right I mean let's let's be honest it's not you know that number is as good as it is till we all walk out of the B tonight but okay thank you I appreciate it and also Mr Gus that number if I remember from previous meeting some as a
carryover from this year as well am I correct on that um this is a straight budget cut not a fund balance number so so we balanced our budget last year so we did not have any debt carry
over to 25 correct so the the money that we are going to to hypothetically be positive in for 24 carries over to 25 with using that money in 25 we're going to lose a little
bit $275,000 right yes and then in 26 in order to main 10.75% right we would need to cut $616,000 if we wanted to maintain the 10.92% that we were projected to finish
at the end of 25 we would have to cut a little bit more to get that extra 17 basis points okay that's why I got my data from so thanks for I think we're saying the same yes thank you for clarifying that yes further discussion Mr chair um clarification the
SR funds they're gone of June 30th right uh yes as of June 30th the S funds will be done okay finished finished okay thank you yep last call for discussion we do have we have a motion
for approval of the updated 5-year projection all in favor of that motion signified by saying I opposed motion passes thank you Mr gtis for the 14 agenda items there and Mr marale for
attending as well let's move on to 10s consider approval of resolution 24-36 calling the school district general election this is a roll call Item and Mr benty you are it says here you are the presenter yes so every two
years we have a school board election they're on a cycle we are on an eveny year cycle so not only this fall will we have a presidential election and all our house and Senate I shouldn't say all but many of our house and Senate seats up but we will also have a Schoolboard election for three seats uh the
resolution here outlines uh what needs to be done and when it needs to be done by uh mainly for our Clerk um which I believe is Miss Steve's um there is also then a portion on page two that gives in
a template for what the ballot will look like so with this resolution uh and I'm hoping the answer is no I'm not expected to read the entire resolution no and okay twice twice twice yes okay in Spanish
too very good okay so so do we have a motion a second I forgot that uh you do not I I will motion for approval motion for approval of resolution 24-36 Mr Wolf has motion do we have a second second thank you Miss budo uh
discussion anything further here discussion call for discussion hearing none Miss Steves please Linda buo hi Linda Moore hi Richard Olson hi Jerry Rob hi St iol
hih hi thank you moving on to 10r consider consider approval of resolution 24-37 establishing dates for filing Affidavit of candidacy for election motion for approval of resolution
24-37 please so move thank you Miss budo second second thank you Mr olssen uh discussion Mr benty once again so uh this resolution is not required by law but we're doing it anyway just to be transparent uh on this uh it gives the
dates for filing um so the election will be on November 5th of this year there are three School Board seats that are open and they are terms for four years um filing will open on July 30th and
will close on August 13th of this year uh they can file here in the district office and there's a $2 filing fee uh paid prior to 5 PM on August 13th of this
year very good questions or discussion questions to discussion questions to discussion discussion Miss Steves please Lind hi Linda Moore I Richard olon hi
hi hi hi thank you 10 U reorganization update Mr benty yes so um reorganization committee continues to go strong we continue to be at about 25 people in our
meetings um we meet every other Tuesday we've had three meetings so far uh we will have an optional meeting tomorrow um so in our meetings the first one was more of a uh understanding the issue at hand understanding the charge that the school board has given me the second
meeting was touring Roosevelt Lincoln or excuse me Roosevelt the alc site and uh McKinley and the uh tomorrow's optional meeting will be a tour of the Middle School the uh Lincoln Elementary and
Jefferson Elementary um our next meeting will then official meeting will be next Tuesday uh the board H or the committee has uh has had really good discussion there's been a lot of participation in the meeting good questions are being
asked um they're starting to settle in on some of the ideas understanding how we use our physical space and how it has changed since they were in school or the needs of physical space and the differences between how they when they were in school and what schooling looks
like today um has has been definitely a learning curve for a lot of people um so a lot of discussions around how can we continue to have declining enrollment but yet we're still using the same number of classrooms uh so a lot of discussions around special education and
offerings around elel and offerings and the spaces that uh those those programs require um we should be settling in on some ideas and have should have probably three or more options that are brought to the school board um here at the end
of summer beginning of fall so excellent thank you Mr benty uh item agenda item number 11 dates to remember uh July 8th 2024 5:30 p.m. work session here uh July 15 2024
7:30 a.m. a virtual finance committee uh July 22nd 2024 uh regular board meeting at 5:30 p.m. agenda item number 12 could I entertain a motion to move to a closed session as permitted by Minnesota
statute 13 d05 subdivision 3A for the superintendent evaluation we have a motion for approval thank you Miss budo do we have a second second thank you Miss Steves all in favor of that motion signified by saying I I opposed motion
passes we'll move to close session I'm going to let's let's go five minutes here so let's be back here at 8:35 [Music] please for