order salute stands na indivisible all meeting is called pursuing the provision of the open public meetings law this meeting March 24 2025 includ
list meetings no sent to the H County Democrat news on January 6 2025 posted on the bulle board at B Hall on a date and has remain continuously posted as required an addition a copy of this notice is and has been available to the public and is on file in the office of the B clerk uh have call please
councilman Arius here councilwoman Englehart here councilwoman cararo here Council L here Council vice president R here council president Parker here here do we have to change that statement now that the Democrat doesn't publish anymore probably
okay oh we're still figuring out what we're doing okay all right we're in executive moving into executive session at this point um can I have a motion to approve the session resolution uh for two topics um one of which may be cover
the second one of which may be carried after the meeting uh if we don't have enough time uh in this one hour because we really have to go into public by law 7 is advertised uh public safety2 demonstration and public safety for the police Facility have a motion
please second second all in favor now no we're not we should be kind of shut the recording open we're back in Open Session there
are no presentations um right now um the only report I have is on my in my brain right now uh and I have not discuss this with councilwoman engleheart is to appoint a uh PBA
negotiating team of our contract expir at the end the year and if she okay with it I'd like to her to that as well as um councilman Parker I'd be honored I really U enjoy
doing the BPW last um okay so uh and you're okay I'm good okay all right so if I have some cirle back um council members reports um uh thank you um okay my Council
report Prett short excuse me there's uh the parking parking sorry the uh Park committee is has scheduled their annual Earth Day clean up for Saturday April 26
at 10 a.m. um um I had mentioned uh earlier I think in January um briefly that the um uh code enforcement officer had requested that we
consider uh kind of giving our property maintenance code a little boost um to give it some um um I know that's something that's been a complaint over the years um that you know we want to give him a little more um
uh ability to um uh interpret our code um our property maintenance code there is something called an IPM the international property maintenance code and it is written really similar if you're from you're with a building code um written very
similar to in fact it's the same organization that writes it it would be a replacement of our current code I would um request that um there's a there's a I I reviewed it a couple months ago um there's a a small part that
references um historic um properties um I I'd like uh to request that the historic preservation commission do get a you know a look through at it um to see if they had any concerns as well as maybe U Beth m mcmanis to see if there's
anything that kind of catches her eye other than that um we should see that coming down the pipeline pretty soon um um I'm sure somebody else is going to mention this but I just want to encourage everybody to sign up for the
emergency alert system um and the animal control report I'm getting lots of exciting ones so um for the Fe for the February reports there's only been one um Animal Control incident and that was actually a
run in with a domesticated skunk which the mayor and I actually had to look up to see that's actually legal and it is you may have a skunk as a pet but you have to have a per from the city you do so um it's very interesting I've got BS and
I've got skunks and you know lots of exciting things on my agenda and also finally the parking committee will be meeting again on uh March 31st I think that's it I do even know if it's a if it's a domestic one or just a wild
one if it's in your backyard no no no this was a pet in the house they caught on fire it was a house pet oh it was inside the house oh but I'm just saying but I'm just saying if if if a skunk happened to come through and they said I've lost my pet skunk how do you know
if it's a pet skunk or if it's a wild I mean a stunk is aunk I do a little research I mention a colleague of mine and they said oh yeah we had a pet skunk as k kids and I was okay it's just something I never and I grew up in the woods I never knew that
was something that was yeah desirable but it's they're apparently really cute I need to go back to I'm done all done yeah thank you count long sure uh last meeting I had to kind of cut my
report there's no rest quite a bit here uh police traffic uh as far as the month of February the department investigated total of 28 motor vehicle clashes crashes out of these eight involved commercial vehicles unfortunately six of these crashes did result in some
injuries speed enforcement the police department has continued its proactive uh response to speeding complaints across the town Patrol officers have been conducting additional St uh stationary radar posts and completing Sur speed surveys on the streets um and this goes back in a
couple months so for January they've conducted 88 surveys observing roughly 2,800 vehicles of those 74 Vehicles were stopped for speeding of the driver stopped 37 were issued summonses so we are enforcing um do you know the streets
by I don't have you just curious I don't have it off the top of my head I to look uh police construction Works in uh in the processing area is progressing all drainage piping and trench work uh have been completed and filled in a new electrical panel has been successfully
installed and the installation of additional electrical and security systems now underway SU Line work and connections are also in progress moving the project closer to completion in the works the department is excited to announce the expansion of their Community engagement education program this initiative aims to strengthen
relationships between law enforcement and residents while enhancing neighborhood safety through education cooperation this year new uh Community engagement and education groups will be formed to provide residents with a platform to voice concerns learn preventive safety me to build proactive
relationships with local law enforcement by working together we can create a more secure and connect the community if you're interested in hosting Community engagement uh program on your street we encourage you to reach out to the police department hosting a gathering is uh Gathering is a great way of bringing neighbors together address Community
concerns and receive valuable safety advice from experienced officers for more information or a schedule meeting please contact Chief Jerry Rotella uh and the message to the community as usual is Department encourages Community to remain Vigilant and proactive in maintaining safety if you witness crime and progress notice
something suspicious or see someone who may need police medical assistance it's important to immediately call 911 reporting these incidents while they are happening helps ensure a timely response and enhance safety of everyone in the area fire department our new truck has been delivered and I plan on taking a
look at it and getting a full report back to you guys OEM March focuses on emergency water preparedness Flemington OEM continues to emphasize the importance of emergency water preparedness for residents and businesses we saw the importance of this earlier this year during the boil water
advisory we like to recommend that resonance to the following water storage household should maintain a minimum one gallon of water per person per day for at least 3 days accounting for drinking cooking and sanitation needs store water in a food grade container keep it in a cool dark place and replace every 6
months uh in case of emergency water uh can be purified through boiling unscented bleach eight drops per gallon or water purification tablets alternative sources to think about in your home in the event you run out of water water heaters pipes and Ice Cube trayes can provide emergency water if
needed the OEM encourages all residents to review their preparedness plans to we begin to enter the spring storm season uh Rescue Squad responded to 301 emergency calls during February which is a 18% increase from
2024 with 254 55 calls I'm sorry 64 of these calls are in Flemington burough this is a record number of calls for the month of February and reflects the upward trend of the responses of the squad uh a multitude of training courses conferences rescue operations were attended and are completed throughout
February Squad members continuously keep up to date in all areas of safety all this training addition to squad's handling of record number calls for February including 21 calls on Monday February 24th alone uh squad's always looking for new members to assist them in protecting the
community you can go to wwwf RF R s.org jooin for more information and finally Community engagement each weekend I'm hosting uh some walks around town if anybody wants to join me we're looking at s uh Sundays at 2: p.m. meeting at
the monument until further notice uh so just keep an eye on I have Facebook and Instagram Pages I'm updating residents whenever these walks are taking place this month um eventually I'll get to stangle and maybe some other streets uh
but for now it's just up Main Street so what's this about these Community walking talks are about strengthening democracy Civic engagement in Flemington this is about the power of getting involved at the most local levels real Community Action also I'm hoping in this Spirit to get some opportunities built
in for my peers on the governing body maybe some face to face with residents anyone curious for a conversation and would really like to urge that we uh think about having some sort of town hall um some sort of meeting given all that's going on in town you have a lot
of activity a lot of stuff so if we're all up here with our separate areas of expertise it might be a good idea to be available for for some feedback and that's my report good idea thank you um Jeremy um on your um civil
engagement can you reach out to FCP and see in the next um s and stroll I kind of mentioned it sure thanks is I thought we wereing their okay it's not until May anyway but you
have time so just can you just reach out to I please so you can get so we can can use that [Music] up eyes yes uh so just a couple things uh with the fling house we're going to have uh April 5th the Tricky Tray out
there from 3:30 to 8:00 P.M so I'll be there while round CL and help it up so let everybody know when also for the HC we're also going to have uh the house tours tickets finally up for sale April 1st so um yeah get out there get some
tickets and some house stores going on also uh just from my part of parks and back I also am trying to start uh you know something going on around here in town I'm just trying to get like um I'm posting on Facebook Instagram on my
personal uh anybody that friend with me on Facebook just trying to get some heads out there people that are any you know any ages um U just do like a soccer tournament in Chuck American Park then do some events out there right now I'm just posting there's no set date but
would like to get some feedback and just see if anybody's interested you know there some maybe hopefully some vendors out there but it's mostly just soccer and yeah um if you know anybody that's interested would like to come volunteer help out or play soccer you know uh let's do it there's also other things we
can do there doesn't have to be soccer but that's mostly something I I've always been interested in um and more expertise in I play a lot so uh yeah anybody wants to come out that' be awesome um and yeah not really much to
report uh other than oh I also um we're also going to have an event for we own the restaurant M on Main Street so um anybody that like to come out April 8th think it is like just going to have food truck out there
anybody wants to come out you know create a events for anybody wants to come out have fun good times stuff like that friends family we have to try have some you know food out a food truck like I you know um and just try to have some live music out there as well
so just for public come out have a good time and enjoy you know and eventually we can get some vendors out there as well you know or we can get it bigger eventually but for now starts something small and just move on from there too so yeah that's my
okay thank you president Parker yeah I'll reach out to Robin and let her know what you're doing they can help you getting the word out okay yeah for sure okay so um speaking of um CP so there's several initiatives going
on with FCP so um one was that um and I I can had to back on with the last minute but um Robin the chief and my Campion went around for parking signs because they're almost ready to go
to do um to start going out so like the brown ke signs it's not going be brown it's gonna be blue um but but anyway they they want to make sure where they should be placed get the right um um
right places and things like that so they spent quite a bit of time going around the town to see where these parking signs were going to go as opposed to just arbitarily putting up the parking signs that where they were because that may not be conducive anymore
so it was it was the way not the it's not the parking no not the yes BR size yeah okay but they're goingon to be blue find the are blue they're gonna be blue I think everything's blue they're going to be
blue I'm just telling you um and um the the other thing is is that there there was a push to elevate and I think I've talked to you guys about this over and over again Elevate what FCP is doing so what we what has happened and you
will get a B of presentations um Ali Norton has stepped down as president temporary temporarily as president of FCP and the board and what we've asked her to do is come on as a consultant to help get some of these
initiatives um implemented such as is Outreach to the businesses getting um uh business meetings going on um getting a database built um and some other things but i' I've asked him to come and do a
um presentation uh probably in next next uh session just so that you guys get an overview of what's going on great initiatives I think it's going to get us exactly where it needs to be this been one of my pushes is to get the um business Community all in all involved
communicate Outreach etc etc especially as we have new businesses coming on speaking of new businesses coming on um we the red red vanilla I don't know if you guys know but the red vanilla building has been sold and it's going to be a market and
they're starting working on that now of course you all know about pops um the um restaurant that used to be G state is actually now um they're in there it looks like it's going to be
openings um in a very short period of time it's going to be a dut and bakery shop during the day and then a full service restaurant at night um uh that's as much as I know for right now there's going to be there's also a kilt store
that is opening that is going to be next to um T berries kilt like a real Kil okay okay yeah um yeah yeah there was there's Royal Indian
Market at the at the shops that just open yeah they just open um the Mexican place yeah so there's a Mexican place that open where you guys used to be yeah and they actually have a a place in
Clinton I believe um so they opened um and the word on the street is that um there's a there is a business that is closing on Main Street I'll just leave that alone right now but there is one that's closing and we'll see what
happens with that the better news is that the pentech building which was going to be a retail um BR printest yes it was going to be a um I think it was like a tobacco shop it's not going to go through it so
we're we're saved on that one so so as you can see there's several things that are happening that is that's the that is going on around town I'm really happy um Robin has really really really really done a good job at trying to get these get these places in we still have a
problem with people getting through the um the paperwork and the signs and things like that the zoning it it it is a problem and every single person who's gone through it has complain so we really have to tighten it up and take
another look at that and I'll talk about that in a minute um the other thing is is that um there is something called linear Park and I think you guys have heard about this I'm not if you haven't it's it's well I can't say the rail trail because it's not the rail trail
it's really linear Park but it is the train that goes through um I think it starts at um by Liberty Village and it kind of goes through um t ringos and a couple of other places but anyway the um there's
going to you guys are going to get an invitation to go through and see the project itself um the it will be along with the some County Representatives um I think they're going to reach out to a couple of other like um U political
officials um and the board of FCPS so don't know when that's going to be we're trying to Target sometime in April this is a really good project a really good project um and there has been like over
a million dollars um in a grant for this um for this individual to clean up the brush and get the garbage and so he wants to take the console and the county reps around to see what he's done and
talk a little bit more about what's coming down the road I think it's a great initiative um the last thing I will talk about is we tabled the retail zoning um recommendations um back in December I
believe and we've kind of been combing through them I definitely have been coming through them I've asked the um each one of the board members to kind of c um council members kind of come through it there's some really good stuff in there there I just want to make sure that that's acknowledged there's
some really really really good stuff and there's some things that we absolutely 100 1% want to support and go for it that said there are some things that we have concerns about and so what the
council has decided to do is take the initiative to take it to the next level so we are going to spearhead um taking all what's been put in and just adding our adding our um our
perspective to it and then send it back over um have be get Beth involved have her take a look at it um give us suggestions in a little bit and then we'll send it over to the planning board so just wanted to let everybody know it's not we haven't just put it to
rest that we are picking it up and we we we just the we just want to take it and put a different SP so that's it for me so I'm going to just ask publicly how did the council discuss this since it was never discussed in a public meeting
so I went to each one of the council members and asked them to take a part of this and take a look at it and then we had two of the council members um go through it in detail to to work on it okay so that's how it happened who were the two council members who work on it
in detail so it would be Trent okay and Susan and myself okay so three of you guys worked on it yeah so and there were no it was not a worked on it it was this these are the things that we don't that we would like to change that's kind of what we that so you know I don't want to
get in a pissing contest about this but the point of it is is that there are some changes we were about to get sued that's the that's the reality we were going to get sued that we had to stop so that's why we made these changes so I just want to say this then and I'm going
to move on the council reports is that um the council the chairman of the planning board did reach out to you several months ago council president should reach out to me in January okay I mean excuse me in February I'm sorry not in January in february8 weeks ago and
and I said to her can I finish please y go ahead thank you and asked for a meeting with you to discuss where you wanted this to go and you denied her a meeting and I just want to remind the plan the the council and I'm going to stop and I'm not going to entertain the
bickering or the whatever or the talking or whatever well I'm going to say what I have to say but go ahead I'm just then I might say something again go ahead I'm going to remind the counil then in 2023 in the summer we brought I brought forward from
from the governing body an ordinance to repeal a ordinance that the former mayor had put forward at the governing body uh regarding a housing overlay in the HR Zone and I was very much spoiled by a
member of this body who was serving as the leasman onto the planning board that all zoning must or should come from the planning board and in fact the one of the members of the planning board was out in the public comment period also agreeing that it n needed to come and
that person was so passionate up here that the ordinance was voted down until it came from the planning board and then the planning board submitted it and then the council voted for it so I'm just going to ask rhetorically what has changed so so I don't I'm not going to
get into that when you said that she reached out what I said to her I gave her this is that the console wants to take to take the lead on it and we will get back to it so that's what I said to be so if you're GNA say tell the story
tell the entire story that's what I said to her and I can show you the email the bottom line is I don't care about any of that the bottom line is we were about to get sued and I was not going to let that happen period so the bottom line was to
pick this up take another another look at it and then send it back to the planning board to get their feedback in the hob and go from there so it's not like they're being excluded the bottom line is we're taking what they have because there's some good stuff in there and we're just embellishing on it period
Well any chair of any of our boards that wants a meeting for me I don't care whether I agree with them or not they're welcome to ask me for a meeting and I will give them a wi well that's you Mar that's you that's not me my name is Tony your name is Marsha right okay that's we have one responsib I mean like we have I have many responsibilties
responsibilities is meeting with people when they need a meeting when we are ready when we are ready I'm asking when we are ready period excuse me no excuse you I'm speaking excuse me when again has I don't want to be le I am not Le
question you are I'm not listen to it change don't listen to it then what changed since 2023 when you know I was schooled in public that zoning changes had had to come from the planning board and that ordinance was voted down 4 to
two until it was introduced by the plan board so all I'm gonna say at the end of the day it doesn't matter this is do period CC 11 you have a report Council report sure the people of clington amican school district voted no on the proposed
uh 6% budget increase uh next environmental commission meeting is Monday April 7th and we will be examining ordinances about feeding wild animals the next shade tree commission meeting is on Wednesday April 9th we are still working on uh the tree maintenance ordinances and the dp's tree cutting
ordinance that was mandated I think last year um still working on that and have you heard from Beth MCM from that at all she's been swamped in Co St she's busy okay yeah um it will it will be done
eventually I don't think the EP is going around no you know but her her she was really not the ordinance itself that was codifying it with all of the tree cutting things throughout our Administrative Code the trees are everywhere in our Administrative Code
they come into different topics the state of New Jersey no no no ours ours there's there's tree cutting things in Redevelopment projects build they everywhere so she was going to try to get a handle on that then the whole Co thing came out and she
has some municipalities so um everybody can be as easy as us with the obligations you know yeah know it's very true sorry to inter uh lastly our spring 2025 edition of the burough newsletter is available
online now with physical copies uh being shipped out I just got an email update on that and they will be placed in various places around town and uh while you are right here if um you could send out an email or alert to the people that have signed up for the newsletter option
I forgot got to send you an email about it if you could update that you want to send it to me as a PDF or do you want to do a link How does it go out exactly what's it go out it's like a goes out as an email but I can either attach a link to it or I can I can physically attach the document I'll send you know what I'll send you a link because it keeps
track of how many times one Discord so that on the new system the new system uh We've is up and running with 58 people right now oh and they can sign up for the newsletter wonder they emergency and they have four separate um options that
they can sign up for are those residents and businesses that have sign in we could we can go through it but I can I'm just asking but I can show you like I have the map up it shows me each resident that is registered and where really captured it nicely can can
we just put something on the on the bur website that just kind of points to what he's doing I didn't see it but that's just okay yeah SAR now Robin it out to all it's and I put it on the Facebook
yeah yeah we're just going to keep pushing through and um the old system will be up how many you have signed up on the old system well the old system had two as as of as of like when this thing came in not 2,700 so we have we
have 1500 people have not migrated over correct but we don't know what the quality of those numbers were remember we had failure r Thousand so we don't know what the quality rate of those so we could could be halfway there it could be a quarter way there okay and I just want to thank you know
TR The Manor and you too for for all this work I mean these things kind of coming together at the same time it's it's spiffy looking looks goodi I I wanted to say that it was a pleasure doing a newsletter with um councilman love it and I want to thank Christ for the hard work she did to make it look
spiffy and we had so much content we had to cut four pages um including some special interest stories um good news is we have a four page Head Start we do we do that's how you have to do that's exactly how you have to do it my tic can
I give you my article like we don't have any room yeah we had to cut um out like a lot and uh make some hard decisions and I keep meaning to send an apology letter out to the people who did not get in um let know you know I mean was able
to fit so much in there so much more than I she was going to be able to so yeah it looks great thank you are you finished I'm done I want to say thank you to you Tren because it was like I said it was a joy thank you working you um and I'm sorry I skipped
the councilwoman I'm sorry you push your short and you so move just just two issues you're the short one okay uh councilwoman anglehart pointed out the parking continues to
meet next meeting is March 31st the library air quality test has passed clean it has now been open since March 18th and our planning board secretary position is opened still so if it wasn't but now it is again it is we did we did
meet with a great candidate last week accept the position accepted the position and then ug today um so it is now back open and then just just a comment regarding um uh International property maintenance code AS councilwoman angle har was I think you
were the one who mentioned it um would need to have Beth mcmanis take a look at it correct I I just think she might have some insight I I don't really I'm don't know for sure and then um for the zoning piece we would want to make sure that that is coded back to the council and
not the the planning board if they're doing if we're if we're you're doing work for the council she's going to do work for Council it's not coming from the zoning committee and get coded back is zingin because because I think what
happened in last year's budget Beth did all this work on um the Union hotel like looking at the outside looking at the inside doing the parking and all of that got charged thousands of dollars got charged to the planning board when it actually should have been charged
planing board doesn't have an escro account for the Union hotel anymore CU they're done there so it got charged there and uh and S it to the council where we have an eser account to pay her bills and I think that's you know it needs to get because be is the only
professional who actually is hired by the planning board and the council all the other planning board professionals are only hired by the plan planning board and all of our other professionals are only hired by the council so a work so as we're looking at Spring
Street Spring stre work she did um what about Jay is he Jay is only the planning board only at the planning board everything commit even the parking committee we never hired him never put out for bid for a traffic consultant they'll miss that one so we went through
the planning board's contract yes and used him through the plan used him through the planning board so officially he's only planning board but he's doing work for the council yeah through the parking committee exactly yeah no I exact but we she has she works for both she's
the only one who's got two contracts so we need to make certain that as I'm looking at the planning board budget and looking at the amount spent is that if there is work that is generated from this Council it should not be getting put into the plan
yes but it wouldn't be I think I think we're saying though looking at some of the work that was done best bills just need to be looked at a little bit more closely than other bills because we have have to make sure it's getting coded to the right place but that kind of go and hopefully with the news hopefully with
the new secretary we'll be able to get our bills a little bit sooner and scrutinize them that would be really good the planning yeah that would so so I just want to make sure I heard you so you had a per you had a candidate and the candidate accepted and then declined
yes a little overwhelming for her she res thought okay and did you have like are there other people that it was never advertised it was never adver for because she came in recommended by the planning board attorney me she had worked with other municipalities okay I think I missed was a position the
alternate or was it a planning board no this is the secretary the secretary oh the secretary secretary e Parks resigned yeah so so the pre the planning board attorney so
so the planning board chair wrote an ad up she was circulating the ad and ready to give it to Bill Hans place when the planning board attorney came up with a recommendation of somebody who would possibly be interested and be good so
they brought her into interview and you she was Stellar you and you you councilwoman and pl board chair yeah interviewed because there was nobody else could make that interview was the only night she could come and uh and she accepted the position and then today she
sent an email to the planning board chair that the more she thought thought about it and we're overwhelming she got a full-time job she think she could add this to her load and she really appreciated the opportunity and whatever so I just want to kind of clarify because um Jeremy was surprised I didn't
we didn't actually nobody announced it the last me I didn't find out find out until the next night yeah I didn't find out until last Friday and that was wasn't even it wasn't the next night she because um she did not let anybody know that she didn't she sent it
out the next day to Ken give him and let her know so we didn't even know Tuesday night after the planning board meeting so it was um yeah I didn't know till last Friday yeah yeah we haven't had a meeting since for anybody to talk about it so so there's a few people here might not have know yeah so I guess I guess
Karen will send her ad over to Bill ASP and get it in the league for planning board secretary um and you know anybody in the audience it's a really easy certification to get like an online class for like 4 hours
so if you're looking for a part job um anything else I'm sorry counsel no that's it okay um all right we have public comment session number one anybody willing to running to make any comments to the council you have three minutes please you need to come to the
mic state your name and address for record and there you go any hands up Carla no okay see none uh can I just sorry my page
um we have approval of minute the regular meeting minutes of March 10th 2025 I have a motion to approve move is there a secondar second uh all in favor uh consent agenda resolution 2025
53 resolution approving the 2025 dates I for the Sip and stroll through the pl Community Partnership um can I have a motion please is there a second second call
please AR yes councilwoman Englehart yes councila yes Council L yes Council vice president La yes and council president Parker yes so thank you um so I know that we're going to be tabling introduction of the or of the budget
tonight um that does not mean we have to table some of this other stuff and I'm going to leave it to the council whether you want to um so we've got the cap Bank uh ordinance which allows us to exceed the cap Bank to do this municipality in
state New Jersey do this every year um so I'm going to ask for a motion to introduce this is for the this is to exceed the the the yeah you do whatever second okay
any normally wouldn't have discussion in an introduction but any disc discuss roll call please uh councilman Arius yes uh councilwoman Englehart yes councilwoman forar yes yes Council vice president La yes and council president
Parker yes okay this we have public hearing on April 14th right only the budget has to for 30 days this does not okay so April 14th public hearing here uh ordinance 20251 uh in ordinance amending chapter 7
tra trff and 7A traffic schedules authorizing Ang parking spaces along the western portion of Spring Street between Bluefield Avenue and cor place and to prohibit parking along the Eastern portion of the same span of the RightWay uh this is work that came out of the
parking committee it'll allow more parking on Spring um and a little safer wider Road um so can I have a motion to introduce move is there a second I'll second uh any discuss
May sorry they got the updated version yes she got everybody great job and this and this also will allow the um it's the redeveloper uh is very
much in favor of this and he's doing the engineering work on it and he you know is trying to get that road and the one building open as soon as possible so uh he's anxious my understanding from Beth is to get this so can roll call please councilwoman Engle yes already did Brandon
councilwoman yes yes council president long yes and council president public yes all uh public hearing ordinance 20258 nor amending section 2012 fees chapter 20
tax C REM moove obsolute references um can have a motion to open up the public hearing to the public long move is there a second and will second favor the public hearing is now open anybody wishing to speak on ordinance 20258 um please come to the microphone
and say your name and address to the record to raise your hand if you're online seeing none to have a motion to close the public hearing move is there a second all in favor can I have a motion to adopt orance 2025 only remove is
there a second second any discussion roll call please Council mon arus yes Council goart yes Council faar uh yes Council L yes Council vice president
long yes and council president Parker yes thank you um items 14 the regular agenda resolution 2025 54 authorizing Leo engineer to create and update the gis storm water system mapping for njd
ms4 compliance assist State regulation for an amount not to exceed $2,344 to be funded by grants obtained by the burrow uh can I have a motion move sorry one of the
second I'm excited about that and skunk pets yes um wait I want to see if there's any discussion hang on hang on any discussion somebody just explain what exactly this is
doing I mean I'm just curious you don't know they don't know so first of all the D requires this ms4 to be filed every year yes okay so you know that right so um under their under
their new storm water rules that have been prated through the EPA down to all the states um we now have to do all this new mapping um this is a requirement under uh State regulation and um V and Vernick you know was able to get
us a small Grant to cover this work essentially free anyway it's 25,000 and so the point of it is they're not going to get all 25 the point is we have to we have to do it counc would like why she so excited
about this I just like I me great be able to see it is is really important to a great technolog okay any other discussion roll please call yes
yes yeah yes councilman L yes Council vice president La yes and council president parter yeah all right we're up to resolution 22555 resolution ining the local budget exam for the Bureau of
Flemington um that we could do yeah we can do that one too it's got nothing to do the budget this has to be done also by law um did I have a motion to introduce long is there a second second any discussion or any questions for Bill who just walked into the
room what the local budget exam is Bill anybody have any questions on what the local exam is he's like the kid in the back iont all right I have a roll call please arus yes inart yes Council yes Council
yes Council vice president long yes and council president par yes uh counc Parker indicated that the council wanted to um table the amended temporary budget um is that the consensus is to
table the temporary budget yes thank you okay that's tabled to the next meeting uh resolution 2025 57 certifying compliance rest equal opport equal employment opportunity commissions enforcement guidance on the consideration of arrest and conviction records and employment decisions under
title seven of the Civil Rights Act of 1964 basically saying that we don't hire legally in the buau um is there a motion to in for this is there a motion remove
long any any discussion roll callman arus yes ccart yesc yes counc counc vice president yes and council president yes did the
signature get that way I just signed it everybody got sign that saying they read the Okay resolution 2025 Dash 5 resolution of the B Flemington County in state New Jersey authorizing the sale of surplus property
no longer needed for public use on our out on and on outline oh my goodness use on and outline auction website is that that's it is the it is the ladder truck
okay um can I have a motion long is there a second second any other discussion roll call please councilman yes councilwoman Englehart yes Council yes counc LEL yes Council
vice president yes and council president Parker yes thank you so we have a a double header for the work session uh the budget with the CFO again I believe we're tbling the introduction of the 2025 budget we are going to have to set
a date for the introduction prior to April 14th which thator the buau has to introduce by so we need a special night uh for meeting to introduce and we're going to have to have a special meeting for a work session uh after tonight's
discussion prior to um the introduction so I will be asking uh everybody to look at calendars um well I won't be here from the 7th through the 10th I could just say you that right now so no we can do back to back I mean
somebody else can take my place I don't have to be here so so budget forms are due to bill by March 31st so bill is going to have budget forms presumably from departments that
never submitted their budget forms so he will work after March 31st to try to put together a new budget and then sit down with in this room in public and here do a work session on what everybody can settle on right is that my understanding
so we can do that before you before the seventh hopefully and then do the introduction after the 10th it has to be done before the 14th so it's up to you only have the 11th well Bill how like how many departments did not provide I know I reached out to
you the library absolutely did what was this like most of them didn't or it was mostly the the volunteer you know environmental things like that oh okay planning board um but the big
departments all submitted so only a few of the smaller ones um so I mean just I would think a day for me to just RW it okay so so we're looking at the week so if you got everything the
31st um you think like by the 2nd of April you'd be able to put something together for the council to review and a work session and walk them through the changes and let them let them move things around as they be fit I thought you said the fire
department and police department didn't submit and O the no they submitted but not in that form that I gave them but it's it's in their their um you know it's broken out but like in
paragraph form okay so them for the actual forms to fill out actual you want to sit up here instead of talking from back there so so let's just assume everybody get there's in
531 um so how long is it going to take you to get the the numbers back back to us to take a look at can do it within the day okay so then we can conceivably meet the week of uh the first yeah so we can either make like the second or the
third or the fourth fourth okay not one not fourth for you oh that's a Friday Okay the third or the third so I'm all three nights are good for me car we earlier than S or do you have the only day I have a wedding I'm
performing at 3:00 on the 3D so I will be free probably the four they're all on time but never happens I can do it any time I'll do it 8 o' in the morning I'll 8 in morning I don't care I'm I'm out on the third whole e it would have to be after seven on the
third what about the what about the second second is three five is everybody good on the second are you good on the second second is good good as not good which
for for you wait wait one one person in time can't do the second so you won't be home by five I'm Tak what about 5:30 it's like something like could you do like
5:30 after that yeah oh okay so can we do a 5:30 work it's a work session so the public can see sausage in okay so we're gonna go with special meeting uh budget work session
um at 5:30 p.m. be so easy with paper calendar s use my so that's that one and then um looking for an introduction um how
is the 10th of April it's a Thursday good good for me anybody you know are you on a plane in the morning or in the plane in the evening S no I'm not on a plane I'm on a train to Boston
oh wait nope sorry that's I don't know if we're leaving Thursday or Friday morning I really don't know I think we're leaving Thursday afternoon I think we're leaving Thursday afternoon yeah Thursday afternoon on the 10th Su we're leaving after school like
2 o'clock can't do it uh you're not back yet I'm back late th uh Thursday what about Friday the [Music] 11th I'm here all day Friday could zoom in I can in oh you can soon yeah why I
mean as as it Okay so Thursday the 10th what time work for you let you be settled in on your your train I don't know I really don't know what time the train said what time Atlantic City probably one or two
so I won't be here until four or five on on Thursday Thursday yeah I mean I think I can get I can get service on the train I in but I don't NE are you taking public yeah I wouldn't trust that yeah I agree believe me I've done MTR too many
times you'll be it'll be spotty unless you have do you have your own um you have your own thing does anybody have the um I don't know what the right word is willingness to do Friday at like 4
the 11th at 4 o'clock is if it's an introduction it should only be a very brief meeting I can do that four o'clock when when coun councilman is out of school there's teaching for the day 11 o' is good no four o'clock four o' we got get coun school Friday does that
work Chris does that work for you four o'cl on Friday the 11 um I can zoom in you can zoom in what about what do about you CFO hands works for you Carlo works for you four o' be back everybody good yeah okay so budget introduction
will be scheduled for uh a special meeting for Friday the 11th at 400 pm and that giv some time in between the work session for bu to get everything in
order um yeah and it won't last long I'm sorry about that I don't have the exact time I I you're good all right so adop meeting on the 12th the Monday
the 12th what the budget the 12th of May yeah May yeah I'm like wait that's a little too early you got you 30 days I just right under the collar to do not do
a special meeting to adopt the yeah right so introducing yeah we'll be able to we will be able to do that are we doing the second by Zoom or we doing it in person in person I mean anything can zo in you know but it
would be here so all right um miss that whole thing about the 12 I'm sorry May 12th that would be the adoption of the the public hearing for the budget and the adoption of the budget okay so gu this the 30 days between the two
meetings by law okay um yeah okay I'm flying home on the on the 11th okay that's okay okay we should be right all right all right so we've got um our CFO here to talk about the budget
um this could open up to the council or do you just all want to wait until the work these forms come in if I had adjustments that I is now the time to bus them out there or is that something just can talk you can
talk about with bu privately I I do want to just bring forward um one big ticket item that has uh come our way and I mean all of us our way um from the fire department there is a truck available in
this County it is a um used but not that old uh engine we have um an engine that is is uh over 20 years old still in service uh this one is significantly newer a new engine runs a little over a
million dollars now and um the burrow the a I should say the burrow the asking price from the municipality selling this um they set they set the price at $400,000 um it probably has 15 years of
life left in it um and um our Fire Marshall has approached both the council president and uh CFO Hans the as well as me and the fire chief also approached me about this um this
potential purchase of this new used engine rather than buying a new million plus dollar engine um Bill did come up with a method to finance it because we do have the latter truck now going out
for sale and the 20 plus year old engine would also go out for sale so two for one kind of basically so do you Bill you want to just talk to them about how you speculate how to fund this potential potential $4,000 of course you know
nobody's talked to this company um you know sometimes asking prices are just asking prices so and I will just say I'll add to that because the fire chief is getting non and they get the differentials in the numbers and everything okay to for to work with you
know to see if the numbers up what we could get for what we're selling or so he's trying to get some real real numbers yes because yeah because the fire marcial gave us some very speculative numbers yeah and that's I asked him to do that so yeah that should be early next week but I could ask them
to push that up whatever you need before well before I auction off this fire truck it's it's almost like an eBay auction where I set a reserve price so that I would want to know whether it's okay 10,000 100,000 that number which would be like the minimum we would sell
it for can you talk in the M please thank you um but other than that we the money that we put in the capital Improvement fund every year that's what and you'll see in this year's budget we have um I think it's
300,000 U appropriated for the capital Improvement funds what I would recommend is so we don't have to issue any debt um we would use that uh Capital Improvement fund money to do a fully funded ordinance to buy this right and you
could do that right away and then once we get the money in from the sale of the vehicles in the next year's budget we replenish that Capital Improvement fund with that money so if it's 200,000 you know then you basically got you know
paid 200,000 or so for the truck net of that you know what you got from the sale so that would be the quickest way and you know wouldn't affect your debt or anything like that um and also with uh if you did it as a bond ordance you have
to wait the 30 days after you uh advertise the adoption of the ordinance this you can immediately spend that same night once we adopt the ordinance you could approve the uh purchase that same night I guess my question would be are
we then we're kind of going through the rest of the year with a with a much l Capital Improvements F if there's an Emer like you know like but that's not for emergency is it well it could be it could be yeah I'm
just a little concerned that we're spending all that you know we're kind of the wheel for the rest of the year so it's the ying and the yang right so the bottom line is if we had to go out and purchase another truck we're talking about over a million dollars right and here we are and we have an opportunity
to do a a million dollar truck so to speak um for you know around 400,000 let I mean come it could come in lower could but let's just use 400 but the bottom line is is when you sign sell off
everything else and then you have this then this is a really good option otherwise we're going to have to go back and try to figure out how we're going to fund it and and and do all this stuff so this is just a very clean easy way to get this through and get what we need
and have two trucks that are updated and we can actually respond to a fire with no problems yeah that part I don't I don't dis disagree with it all it's a great idea I'm just worried about okay how much is our well we have enough money to the 5% that's required for down
payment when we moved to the next section of Main Street you know and we have to even though even though hopefully that's the reward will also be 100% reimbursed To Us by the state of forgiven as this current one is is we still have to do the road itself and we
still have to fund the sewer water but we have enough left in the capital fund to do that project so we currently have 333,000 in there we're going to add another 300,000 this year which will bring it to 600,000 so if you're going to spend 400 you still have 200,000
there there allow you to bond million I just want to make sure we have a little fluff in there you know for something that we don't plan on yeah and I just want to turn to council long yeah um this so the way it was explained to me by the fire
chief is that these three engines they have they use them for different functions and rotate them and this particular engine we currently still have is so old that they this is the one they keep right here in town they never take
it too far because they can't trust it and it needs a lot of money and repair and it needs a lot of money and repair but there's another one my my understanding from him is when when we were talking to them is that there's two right and you have to keep starting them all the time and when the fire
happened um here in town that because they weren't rotating like they should there were things that broke during the fire they got it they got they they got it back together so they could do whatever but it wasn't fully functional so and so we can't just keep going back
and forth and back and forth this one this opportunity has exactly with the yeah shap it's a pumper truck and it's a little higher with the chassis so you know with flooding that's that's a selling point for them um in my
conversation so it's it's a really good opportunity and Ken said today that they're getting all the tools with it on the so that's another 100,000 that is at it so can I is there so is there a consensus from the council to proceed
with moving this potential purchase forward I would be anybody anybody have any concerns about it you know just have go take a good hard look at this fire truck if it's such a
fantastic fire company closing that's why that's why it's Ava you Rel new truck show dog whose parents are going into an apartment that doesn't take dogs the fire company itself is and that's why the truck is
a it's got they don't need anymore oh they are merging they're merging merging and so they have equipment available so um so we'd have a nice shiny thing if we were to ever if if our rep blow it for
us all other companies want to get this truck you'll wait till we conclude buying the truck before you Brint any this right know I know you do going out there yeah but I love the idea of merging
services so but never they that's a b problem yeah but anyway so that's that's why that's why I Council and love it they're putting up this really good young good deal it is a good deal all right so we have a consensus to do keep
moving forward Council then you'll continue pushing to get information as fast as possible abely our CFO and then we'll put this into the budget it sounds like so if I don't know how quickly you want to move on it but if like the next
the meeting once we decide what the budget's going to be when I do the amending the temporary budget at that point that same night I could do a ordinance to introduce so so what what I ask I don't know if you talked to him but I I actually talked to when I talked
I said can you find out what the urgency is for looking this over right so if it's if it's an urgent thing and they that other people knocking on the door then yes we want we want to jump on this as soon as possible but if not I mean we may have a little bit of w return it may not need
to be like right now be like the next one not this one that I me not the next one so sometime in April let's just say so he's gonna he's Rob's gonna find out right yeah okay definely any anything else that you want to bring to
the Bill's attention or or do we just like I said we can just wait till the next person I I think unless you guys have something but think Jeremy has some things that he needs to talk to to Bill about well the only other thing I had and the fire
truck wasn't the one thing oh I'm sorry that's fine no no it's fine um because that's why I asked should I just talk so the other thing uh I have no problem sharing publicly is for the police budget um would it be possible to build in one more one promotion of a Corporal
um just because within the department um we had been moving in that direction and this would be like one of those other things to do to kind of just build in incentivizing positions in the department um opening that that corpal spot for some people who have been there
for a while we last year when we did all those promotions which increased our budget by $1,000 um Jerry said he didn't need anymore and we were all like this is all you're getting so his budget has gone up the police budget in this buau has gone up $100,000 every year for the last three
years first year because of the contract settlement the second year because of all the promotions and last year because of the new hire so and he was Adam although this could work in our favor as as we're going through negotiations well you got to look at it both ways I'm I'm
I'm not saying anybody's wrong I'm just saying we got to look at it both ways this could work in our fav but if our police chief has said he didn't need it why would we create an organization he he said that to you I he didn't he never
said that to me constantly said to me he doesn't need any more promotions I obiously I was I was working from a point of like a compromise because the initial ask was for two sergeants and then I said okay so what what can we work with here and and that was I
thought workable um you know and I I wasn't sure if that was too much again I mean we're going into contract negotiations with the police department and maybe that would be more appropriate for next year or see where we are with the contract you know I mean they got a very rich contract in
2022 and um they got a lot of stuff it cost this bur a lot of money and if they're going to get another promotion I mean there's you know you don't there should be give there should be give backs if you're going to give something so I don't I just think it's like giving away
something before we even go into contract negotiations maybe this something we need to talk about during that work that next question yeah I agree I agree because I think there's I I don't think it's that's l m yeah um there was something that I think related
to the budget we're still on that subject that I think maybe kind the kind of the subject kind of already raised itself earlier and that is I don't think mayor when you created the parking committee originally it it sounds like
the budget is kind of underneath the planning board because Jay and Beth are on it I'm thinking maybe we clarify that and maybe Define those as two separate things so it would be easier to track both Jay and Beth's work you know along
with her work should also right so the Council budget right because Jay is getting paid to the pl board so I'm thinking I'm just it's just a suggestion but I'm fine with that I think maybe we that way we can be clear as to what Jay is spending time on what Beth spending
time on because Beth's got essentially all three yes right Council parking and planning board Jay's got two I think we should break I we should Define what we're spending on the park J spending Jay is and it may look like
she's over we're overspending on her planning board okay so bill would that look like a different line would that look like a different line item in the budget one for the parking committee so that Beth and Jay
can build to the parking committee so I don't know that you couldn't have that be its own budget but maybe put it under the mayor counsel line okay that way a separate line under the May it really is the mayor and councils because I got I do have there's a member of the planning board on the subcommittee but there's
two members the council and me on the subcommittee so as well as the municipal attorney not the planning board attorney you know so um you have an idea of what a budget you would want for that you know I'm I would have to really talk
exactly I have no idea but but that's the whole reason for this whole stop second and let's take a look at what's going on with the budget this is exactly why because no one can can absolutely definitively say this is how much we spend this is who
we're spending in a whole bit the other part of that is what are we asking our professionals and are we asking them to come to the meetings in person or we're asking them to be on zoom and if that's saving us money why wouldn't we do this I mean I just think we have to do other Alternatives and it's not so black and
white because when you look at black and white you miss all the gray which is where the important stuff is so my point of it is this is why this exercise is being done so that now everything's on the table you can say we need this we need these professionals to do this and
this is the cap for that and we can track that and if they need to come back for more they come back for more and then we at least know what what's going on so that the next budget cycle we know what's happening and it would have something I really thought of until we all so Bill what I would ask is if you
can have I guess it would be the deputy Treasurer pull out all of Beth's bills from last year all of them and all of Jay's bills from last year and I go not Chris yeah he he does build a council yeah but he builds on the when he
contends the paring committee bring it out never told to easy typically my budget is just an over but I don't break it out I give you the assignment and then Bill pays so here's the thing with chis Chris Chris Chris attends the meeting and then if
there's an ordinance like the Spring Street ordinance then he writes the ordinance which he would do regardless right so it's kind of like this he's not doing it for the parking commit he's doing it for the council but he spends I know but if there was no parking committee he would still I'm
saying the meeting is like basically an hour so Chris's Chris to figure out my point is to figure out Chris's time is easy I need to see Jay's and best bills to figure out the where they got coded to and get them coded correctly I think
Marsh is saying that my time is never built to the pl Bo right be and gay sometimes are yes yes yes you're build you're build to the council I know i' still like to see it's still needs to be broken still
like he's right in that it's easy for him to else culate it's like two hours per month I need to see Chris's bills to do this Chris can figure out you sing entry I broken down by what I'm working right exactly what I need is to see J
and if you could you do that for me me all their gos from 2024 I'll go through them and see exactly what work they did for the parking committee and and we can pull it out um both of their bills and I'll also
try to figure out all those Union hotel bills and whether or not the planning boards paid for them when they should never paid for them and it should come out of escrow from the council from the redeveloper you know we should have got reimbursed for all of her time like on this Spring Street thing and going
so are there any other professionals that we need so for me again this is the corporate side of me when you have a consultant it doesn't matter who they are what they are what they're doing everything should be broken out and and
our should be hour on this project this is what they worked on hour on this project so that you know by project how much money has been spent by project that's the only way you can do a budget they do that well but we don't see it we need to see it before we put together
this budget and prove a budget we need to understand this Council needs to understand what's being spent where and how much is being spent so that every month we can track what's being spent
and how much money is left in each line that's what we need to know sorry that's what I asked SP but like I said if you can have pull those goals for me I'll figure out exactly what the parking commes spent muster on professionals and you know and I can
figure out Chrismas too I already sent emailing it out so my bookkeeper will okay we we all get buil out of the one that's I think the key thing sure it I'm not sure I agree that your ordinance
writing on an approved ordinance I'm not suggesting the ordinance just the time he spends with us at the time he SP on conso that's I mean that should be that should be cut and dry we we would see how much he spent over a
period of every entry on my bills is broken down project yeah single except for my time in these meetings which are is so obvious that I don't label it but everything else all right thank you for bringing up councilwoman you're welcome anybody else
Bill gonna stay for the bills list or can I ask a question about that right now yes Bill are you stay to the bills list I'll be here okay mind there's a motion and there's a discussion so um anything else were you
planning on leaving early got this other work session thing because I can move the bills stff I mean we can make a motion to move the I have work to do you do all right all right um if not then uh can we just move the bills up so he can ask his question I don't even know if
you can answer the question it's about so have to come back inead there's there's there's electric we're paying for electricity for I guess I think it says 79 Main Street I think it's supposed to be 78 Main Street and 110 Main Street yeah which last time I
checked we don't own or rent anymore so yeah so the that we we actually got reimbursed for [Music] that so I actually just deposited the check tonight uh but it was still under
our name and uh the deputy Treasurer went through with it with the uh both I think it was the electric and they um one of the other utility something and they changed all the names over to that
so to on so so we won't be built for that anymore correct okay I think that was the question thank you Bill all right um so I need event
ordinance um I I put this here because um our professional staff and our DPW I can't be in Stall no went bed okay so so the event ordinance uh right should I should just let you talk about
it to the council about why it's brought back because this was just done so you talk about it um okay so obviously last year we reintroduced the event ordinance Council made some recommendations changes we finally got
this off the ground um the events committee which is comprised of myself um chief of police my Campion K McCormick and then the mayor and Council both sit on the committee
um uh we've been meeting over since the end of the year last year and the beginning of this year to unpack you know what went right what went wrong with a lot of the events how can we improve our process and um listening to the staff um from bur Hall and how
things are processed and the people that are working the events from the burrow and to figure out what what do we need to do to to fix some things to move forward so out of that what you're or what we're dealing with tonight is we requested some changes um to the
ordinance specifically uh the structure of what events are considered um burrow events versus what are um Outside Agency events as well as um some verbage on uh
rain dates how we build so um and I think Carla has concerns about what we buil right so then then there fees on top of that right so and that's something we'll have to kick back to you folks because as you recall we we were met last year um with some opposition
from vendor fees well vendor fees and what we were even charging for the permits at the time so right now if you get your permit in 90 days in advance you pay $25 if you're outside the 90day window it's $75 um you know the clerk feels that we
should up those fees that it's not enough for what the time the staff to process those Fe so that's one component of of what what to be discussed the other side of the coin so yes I'm sorry please what's the easiest thing let's like go from easiest to hardest what's
the easiest thing for the council to discuss at in this event ordinance and come to a conclusion on I think all three there's nothing so if you want to just start with one of the things that the new
contract that the council ratified with the c of with Theo left meeting is that um the Police contract guaranteed the police department um 4our minimum 4our minimum whether the event happened or not the
DPW was not guaranteed that and they were you know giving up their Saturday or Sunday with their family and then they weren't getting necessarily paid if an event didn't happen um so that was fixed in the contract so now the CWA is
Al guaranteed um to be paid um so so so then we'll just tackle all the big we'll tackle the three of them so so one of the big discussions is rain Gates
So currently there are three what Brian calls Sergeant mcnali terms as burrow sanctioned events which means the burough eats the police and the DPW corre and and that's a big nut and there are of them one is the Memorial Day
Parade one is the Christmas parade and the third is the fireworks that's it everybody else every single event pays for police and DPW
okay so um and like I said it's a very expensive n for the burough to eat because when these big events happen the entire DPW is here they are on the police department police officer every DPW worker we're bringing in for like
the holiday parade it's not only our Police Department we're bringing in five or six Sheriff's officers that the county is paying for and the DPW also has to set up ahead of time so there's a lot of staging whatever so so just so you understand the difference when when Sergeant mcnali says a burough
sanctioned event versus non-sanctioned um so right now the those three events um two of the three the two parades are rain or shine there are never rain dates on those parades ever and they've had both parades especially the holiday
parade it is poor some years and they've had that parade um the fireworks does have one rain date it is a burough stent event it is allowed one rain date so the proposal is that Sith and stroll which is the largest event in the burough
outside of those three burough sanction events should be allowed one reain dat no you mean beer no what did I say Tado would be allowed one rain date because it is the bur's largest extension event and not any other
organization would be allowed to rain dat because our DPW like all these events are mostly in the summer and the fall our DPW is really pushing back on this that they have to reserve all those weekends for rain dates and can never
book like easily a family party a family picnic going the way it works I'll just speak on it real quick because I've heard it from the police I've heard it from DPW right we have 15 events that require substantial DPW
or police resources and it's not necessarily all of them for all those DP but yeah for the most part it's almost all DPW and pretty much the entire side of the week for the police department that's off okay so that's 15 weekends
then right now each one of those event organizers puts in their application they get a reserve date and then they get a rain date that's 30 weekends out of 52 that our burrow employees are now
locked in to being here and half then half of them right you're you're only getting paid for when it happens but you've now locked out your weekend for that event right so it's converson on them so to that Point what we've done
with this escrow right now now there's no requirement that the organizers have to put any money up now what we're asking for is an escrow account so that when they put in their application they're going to be responsible to pay for the 4-Hour minimum for the police and the DPW right off the bat whether
their event happens or not so that way we're not trying to chase them down after the fact that they cancel their event they pull the rug out from under us at the last minute once your events approved you're submitting your escrow you're paid for at that point then you'll get a bill at the end from both DPW and the police as to what you owe as
the remainder so if you if your event was you know we've seen corn beer tomato go 18 hours right from setup to cleanup she would pay the initial four off the bat and then then she' get a bill for the remainder from both DPW and the
police right and so one option rather than just saying no rain dates is you want a rain date then you have to put buy it but in a second new permit for that is your reain date and put in that escrow non-refundable so if our DPW and
our police are reserving another weekend away from their family um they're GNA get PID whether it happens or not why would you just put the escrow upfront period without the entire amount because then because if the event gets cancelled or rained out then we then we have to go through a
whole process to refund the event organizer for for the remainder so right now but okay but hold on hold on it's it's six of one half dozen of another the point of it is if they have to come back and rebook you've got to do everything all over again so the point
of it is is why wouldn't you just say put this money in escrow you can we don't know how long the event is right we don't know when it's it's taking corn beer tomato sometimes four hours five hours after the event to be get the
roads open Sals night same thing uh some other so we don't know we know we know event ends at 800 p.m. that do maybe I'm just trying to understand the Escrow because I I this is the way I remember the escrow okay so the point of it is I
book an event when I book the event I am I'm putting money in escrow the money in esro goes for if there is a rain date if it rains out if it rains out if it rains out these people are going to get paid no matter what correct correct okay so
what different so why would you just have them put it up so they don't have to come back in and do whatever because I know for instance on on on FCP they already have their rain date if it's not going to happens here's the rain Daye and if it doesn't happen then it's not going to happen right I mean that's already been discussed
so I I guess I'm just trying to understand it seems like it's it's just as much work to do this it to do this You' be booking one event at a time so take FCP out let's say Sal night because that's a better example right so Sal not
FC so don't say that exactly so she puts in she puts in two dates y right expecting that one's not going to happen so right now if she wants two dates she has to Escrow two dates at the minimum amount knowing that one of them's going
to be cancelled and she's going to have to pay for the other one okay so that that's prop that's the proposed es the reason we can't that's it it's I mean why just put it all front Tony you mean for the two events I want to make sure
yeah it all front because you're get to get reimbursed or we're got to take the money could it be expensive yeah it could be very expensive escrow for two events I mean Sal escrow for Sal or they go sh exactly exactly exactly
no that's what we want I mean I'm on the favor I'm on the side of our yeah no listen they know how much money they make and how much money they don't make people walk in with like three rain dat well I think I think I think FCP put in three rain dates
originally put in three rain dats for cor cor tomato this year it there was three submitted but it's it's been work they only have one reain day she well so I have her list but um so she she did put in three what she did is she put in
an initial date for um August a second date for August as the rain date but then proposed a third date in October and called it Harvest Festival with the idea that if it didn't go she would roll everything into har so what my
suggestion was is push that back well we're we're canceling we're canceling the second August rain date she's not getting that one because the same night Sals night we can't do them both at the same time yeah so that's that the EV back I would just push it back and
just okay so because you can't like look the point of it is is it corn tomato and beer or is it is it Harvest Harvest vest it can't is it is or is it ain't right so the so the bottom line is I would push it back and you can just tell I you
can push it well it's not tape you can push it back just you have this this doesn't happen then it's in October and you can call it whatever you want but it's not corn tomato and Beer Fest that's fine and look we can certainly unpack that like but is she putting up the hold on but if the October Fest I
mean if the the harvest fest rains out because that's another event just it's just canel okay but if she's calling it something that's my point am I am not hearing this so Corn's made on beer she's now going to call it October Fest
October Fest is a different event in their eyes October Fest no no but you hear what I'm saying yeah but are they doing both like if corn tomato goes is she still doing Harvesters no oh but but it's a slippery slope but my point of it is is the way
that they're going to get the way I would get around it is say well wait a minute I'm calling a different event so I get another rain day you see what I'm saying oh yeah I do right you got to think this stuff a yeah so so okay so we have three sanctioned events one of
which does get a rain date which is fireworks they're ours again I don't really have a I mean I don't know if you have a problem I have a problem giving corn beer and tomato a rain date me either okay they are one that's what we're
proposing you miss you missed something he said that they're not going to do August because it's it's Sal so they're gonna move it to October and it Harvest Festival you know what I he did you say Robin gave two rain dates and one salsa
so she does have when Sheed her application it has three dates on it and she wrote on it that she wants this date for August this date for August but if they noo she's going to have Harvest fation she so is is is Harvest F going
to be if a corn beer tomato happens on August 9th there is no Harvest Festival is gone gone gone yes so it is her Ry you know why they're renaming it what for corn tomato and beer is D I
mean I got no have to pull be there so the point of it is is that they were renaming it so that so they could still have so that's their rain dat one rain date which is the Harvest Fest for 202 yes but if and it's and we all
understand that part of their deal is that if corn beer tomato happens they don't also get a free harv that's exactly that's exactly that's exactly yeah that's that that's a it's called FCP festival and like whatever the name of it
is okay so so just to recap where we are on rain dates there is there is a consensus from the council yes or no that there will be no rain dates given except for the burough sanctioned
fireworks and for the largest outside event we have which is corn beer and tomato which you cannot do by by ordinance but you cannot by ordinance wait why can't I don't understand that why can't you you can't single out specific events by ordinance you can do it by resolution right it's called
special legislation can't do it's IL legal um so um but as I've said you can do it by resolution which we've done in this room in the past by exempting the event if you just simply State exactly what you just said mayor in the
resolution that is the largest event we are giving them an exemption and the R so which so would that so the ordinance would get passed first into ww on the night of the public hearing we could do the resolution well I would wait till probably they were it was relevant to do
it to do the resolution yeah wait until it might not be relevant ra do we have to do that every year solution then we got to take but we have to take the off application and we have to notify them organizers St we're not going to I'll you want except like you can't put in the ordinance so okay can't put in the
ordinance we can do whenever it's necessity so it's not like it has to be done at a certain time following an ordinance being having having an amended ordinance on the event ordinance right that's that's what I'm getting from you we can do it any time do the resolution anytime okay all right so that takes
care of that but he said but no but I don't think you're hearing what he's saying the point of it is is that it's on the application for the rain day so the point of it is is if he has to wait for a resolution how is he got to he has he has to wait for the ordinance to could be changed now saying nobody gets
a rain gate B except B sponsor and that then the application would change as far as I'm aware right but I'm saying the application would change and then and then we do the resolution exempting corn beer and tomato and allowing them to have that is what
I got got got got it okay so you don't have to change the form well I want to take rain data off the form because I don't want anytime somebody downloads the application for an event they're gonna they're gonna write in a rain date that's the problem we're dealing with
now everybody thinks they get the new amended version of the event ordance number one would take out rain dates except for the three burrow s well one burough Cent event and that would be done via resolution no it's for a sanction okay right now because like
mayor and I talked the we're running a public safety Community today June 14th right the police that's a fough sanctioned event we going to have a reain date for that event
soow correct so I just want everybody to be aware of what a burrow sanction is May is not we're give extion in the broadest sense that as much as you issue a permit by
ISS well you mean you said so right so the only ones that we at actually giv a rain date for Burl is corn tomato and beer because that's just we're going to we're going to bring them in and fireworks in firework par and all that
the they don't ask for it they don't ask for it but if they be entitled to it they would be entitled to it whereas corn be is not int the ordinance for the reasons of parades are parad would be they will never do that suggest here um the Robin is that if she wants a rain
date you should request the rain date and eat with an email to the point of contact perhaps Sergeant MCN um but only for that she's not getting anyone get request you're only the Wich wouldn't be entitled the SI and strolls aren't entitled because none of them I mean
this is a specific anyone could ask for it but you you've described the policy for corn tomato and beer and the reason why and as I've always noted that's what I look for in an exemption granted I think the only thing we do have to drill down a little bit to CHR it has to be in
which burrow services are required So like um let's use the moon Market as an example that happens on stangle they complete a event application okay they may hire a police officer right to do security but it doesn't require large
scale road closures or anything she would she could submit as many as many brain dates as she wants for her private event on her private property right she's submitting an application reserving but we're not we're not reserving staff we're not shutting down
burrow roadways we're not impacting travel within the burrow so like private property events would be permissible to have a rain dat like the one they're going to have over ATA hold on one second because I just want us to think ahead
here September around September White House Square is going to be open there going to be so no it is I it's September October okay we'll make a no no later
sep IAL I talked to the PO de be today and of reasons I I understand this whether is this that the other gonna have but there's going to be some FCP is working to do several big events with in
conjunction with this Courthouse Square opening will that mostly be in the plaza it I think no I think it's no will be in the plaza but it will also be on Main Street because they want to involve all the restaurants and retailers on the thing which is the right thing to do
right that's the one things I have been pushing so that's there's not going to be just one event there's going to be several events throughout because it's it's October so November and December so it's it's it's Christmas time and shopping time and a whole bit which is
what you really want so that said that said so if an event is planned for today and it happens to rain today then it's planned for the following weekend or the following Friday or whatever the case may be how is that going to affect them I just want
to make sure that we're not closing this in so that the question is does he require a lot of police in DPW well not not him it's it's FCP all the event it's all the stores it's all the restaurants so looking at Tony is so we maintain a
list of all the events like these are just Robin's events right right so what we would do is the event comes in we would see hey there's a conflicting event is it on Main Street well okay somebody else already has a conflicting event on Main Street so you can't yeah
I'm sorry it rained on that date but you can't have your event on m i I understand that I understand that I think he's gonna get the application she's gonna describe how people are going to flow on Main Street and what they're going to be doing and the police will then look at it Brian will look at
it and determine do we need to put cops that's when you know whether or not she it's going to cost money otherwise if it's regular cops walk a couple cop walking the street and the DPW doesn't have to be there closing off the street or having dumpsters out then there's
there's just the yeah we just need to figure that out but also I do know that the jazz festival is going to be but that's going to be a but that's r or shine but yes I'm sorry what were youing Chris propos the language required B Services which I have added
to the draft i c with so Rees bur Services uh I only I said B sponsored events not B reques so you go deeper into the ordinance I talk about um uh the discretion of the events committee
but because there might be other the problem is that there's a million events right but and each of them has their own story as we just talked about or seven of them right so deeper in the ordance I use language uh um the ter determination and discretion of the boughs events
committee but for the rain day part which is what we're talking about now if the standard is requires B services that language can be added but what filling out that form note understand really what that means I wouldn't it be better if we just said these are the events
that that the the you know the burough sponsored events like I'm just thinking when someone downloads the form that Trent spent time I created I didn't do this one Brian sorry Bri sorry the other Tech I'm sorry I didn't mean to should
have put credit or credit is do uh but is somebody really going to understand what that means that change of wording so so the hope is to have um like a directional on the events page so when you go to the B website now there would be there would be basically full of
points of if you're applying for this type of event you're going to fill out this form this is what you're entitled to and these are your requirements and that that's what the hope is to accomplish um you know FCP has asked for for years a road map of how to fill out this who needs to do it and why Sally
Graziano did a really you know high-end version of that years ago um but we you know it's it was almost too confusing so we need to just like get it drilled down to a few points so that people can download the form and know this is my type of event and this is what I have to
fill out okay so so my last question is how are we communicating because now you you've got a shift yeah right so how is that shift being communicated to all the people who have done this before and once this ordinance is passed I I would blast email out every event organizer
that I've work with over the last five years to explain what the change in the process is I already notified Miss La Mrs lack that the ordinance is under review and that there's going to probably be a rain date issue um because you know that that's that's you know one
of our bigger events that always has an issue um because of the time of year in which it's held but that's not a burl sponsored event that's a private event right but I'm just letting her know that don't don't guarantee you're getting rain but but but I want to go back to the escrow but I want to go back to the esro because this is a good example just
he brought up with with salsa neck that's a bit of EV so the point of it is the esro so he's putting an application the application says I'm going to have it May 5 mayth or whatever and um and
the rain date is cu she's giving you a rain date May 12th right okay so what point are you putting in escrow well so the the intention of and and I like where you're coming from so the escrow amount would be the 4our minimum for
date one for the the public safety assessment of what the police say they're putting out there and what DPW saying they're putting out their staff wise so Chris and I work through what that looks like and I've already talked to my for initi she wants a r dat then she's got to
double it for the second date because they're going to get paid twice I got the EV the events committee came back and said she would have to pull it station for the second one well we all it would all go into right if she wanted
she could pull two event applications at the same time and we could collect the escrow for both days correct we're not allowing a rain has to be a second so everything has so you're starting from square one I don't think we were clear on
that she is she she surrenders the es she didn't use not he or she or they right any organization they in order to get the rain date it is a new permit because we weren't clear about
they wouldn't get their permit fees back right that's so everything starts from ground zero right and our dvw and our police get paid for hours let me ask you a question why would they have to I'm just asking this
question why would they have to do another permit and the whole bit isn't it just that we want to make sure that the police and DPW get get paid for um their inconvenience and their work and da da da so why are they going
back through the entire process because otherwise it is a rain date and we're not gonna but the only thing I find problematic now I mean they can just yeah but now we're saying with the cancellation Clauses within both contracts it's how many days 14 14 days
in the or so if if an event organizer built out their rain date 15 days after the initial event date and canceled it the next day the police and DPW would not get paid so it can't be a raining it's got to be another permit yeah in order to make sure our
DPW and our police are I don't even know that I'm just struggling with the per I get I get I'm not I'm not not it RS on the date of the event so Brian say the can the first right the rain dat
the money is surrendered lost their money get paid for that the special time that that the police and the DPW are using will be paid for that day they have pre-filed for a second event prophylactically right on the 15th of
the month right they have one day to decide whether or not they want to keep that event cancel it they cancel that event they get the esro money back right if they do not cancel the event and we are now on the third of the month right
they are locked into the event and they have now surrendered to es right but in the reverse though if event they've locked in event a for the 14th of the month and event B for the 30th of the month and then event a is a go they're
cancelling event B because of the the clause for the 14-day cancellation the police and the DPW would not get paid for scheduling out their weekend six six months in advance that's why it's got to be a second the second permit doesn't protect
but that is a protective because now and this is where it gets really complicated my email now you now they've had to to have it No One's Gonna r that Rand because no one is going to $6,400 just for your DP for your police not without even the DPW no one's going to put down
$20,000 for two ESR 0,000 as Gros right and and the DP do these are fundraisers I mean M Campion absolutely said the last time he sat down Brian can correct me if I got wrong that the guys really once time in the summertime they are
families yeah and that the money is not as important that's what I wanted to mention was like for those of there's three people on this committee that's never been in the the labor you know had the opportunity to be on the either the
CWA or the or the police um you know uh uh contract negotiations and this is also for the Public's understanding why this we're discussing this for so long it seems like a minor issue but it really isn't and I think Brian touched
upon it earlier and I just want to clarify it's one of the things that I really learned from that experience being on that CWA committee the last couple years is that you know the um both the police and the DPW have to put
their their vacation in just like we all have to for our bosses right however with them it's a little different where we their bosses actually have to know x amount of time in advance and to the point where we actually had to kind of
adjust the DPW um contract to take into account that they weren't using all of their vacation by December because of this of this these scheduling issues it's complicated so I it's it's
important that we're s we just why this is important under Public Employee law these are these events do not fall under their job Duty description so we can't make them work like we cannot say to the
police and we cannot say to the DPW you better be at this and such event we can't do it under the law um if they if the word breaks we can say you better show up and fix the water made break and they we don't even have to say that to them because that's in their job description and they will show up but we
can't make them sign up for for over I think just the respect for family work work 30 weeks life quality that that to me is the driving that drives me human beings in these 101% that's why that's
why we put the money in the in their contract because of that because they were getting paid for it even if they but I just want to make sure I understand something so if they book another one m about the escrow again because you're saying that loose
escrow I think this might be good point of clarification and I raing a question towards now like what is the time frame to cancel an event where you would get your escrow back well and that I think the attention is there would be
no section c there would be completely changed once you post once you schedule your event and post your escrow well so we go we have to go back to the contracts so the DPW what's the cancellation cause in their contract I don't think there is one I don't think there is one
either is there one we adjusted the time that they had to like put in their you know you know put in their vacations not for this but it was Del the answer that question that was 14
days but but but okay so I schedu something I see that it's going to rain I call up and say okay I'm canceling this event I get my money back you never do because unless you unless you see I'm 15 days out now we Brian's going to tell
us something different maybe well I guess that's what I'm saying if if I'm if I'm like I'm watching them you know because most people who have an event they'll start watching the news like two weeks out to figure out if it's going to rain or whatever no one is realis 15 days out they're got to hope that it
doesn't rain right when they're going to lose their money well it depends on the organization is but it's not just it's not just this money all their deposits for their vendors like so are we we're okay with moving
this the way we're okay right's I don't know what that means what that means is there are no rain dates and there's not going to be the cancellation has to be tighter tightened up to get a re I put the language I put in here now has to come out anyway
because I didn't I thought that vco would carry over to a future event which is not even remotely the case is in my email so the language that's in there now has to come out and see yep um the 14 business days is very much in the air
right now so the Police contract was changed in 2022 the request of at the time the burrow which is if an outside details cancel with less than seven business days notice from the date of the scheduled detail the outside contractor
shall be responsible to pay the officer who is set to work the detail for four hours of cancellation less than seven less less than seven business days used to be 14 14 is fine because you can always make it more you can't make it less than seven you can make
more want so but there's a there's a clause however the details cancel due to extreme weather emergency declared hurricane what something about there can you make a suggestion I mean it sounds like I I think that maybe
because we're only we're not introducing this tonight right so why don't we let why don't we let Brian and and Chris and andbody else that's yeah continue this a little we only got two of these yeah so the last one is the fees for what do you
feel is a fair application fee for I would turn to car because you guys are the ones that have been processing me I would say at least $75 for application fee and $125 what was the other fee for it's well so it's 75 if it's in within 90 days of the event and
125 you said it was $25 it's 25 now well 25 doesn't cover doesn't cover anything process right some of these major events 125 doesn't cover the time for us to write the uh the plan and so
many people come and leave and and so what and so you know the thing that again I always look down the road what's going to happen next year this time right not it's not this year but vendors are going to want to
come in because now there's going to be things happening right and they're going to win us around so I do not think that $75 is unreasonable at all I don't I don't think it's unreasonable and um you didn't think it was unreasonable last year and then we had all these people
show up and a number of members of the governing body at that time who are not all here any longer were like oh it's too much money these are not for profit and we lowered fee and now we're back saying you know here's here's what I've learned about nonprofits just just from
people I know that work with on Pro in this whole thing they pay the fees they don't they don't expect a Break by the way they don't because the whole idea is that they're getting they're they're going to be making money and and $75 is not going
to break them but but think about this at the cor made on beer festival think about how much money these guys make oh yeah they make a lot of money wait that's what I'm talking about yeah not not rers make a lot of money
don't get me started on that because that will be a whole another discussion but um but the bottom line is is that so they're coming in we're like giving you business and you're bulking about $75 really it's like a vendor like a a craft
show you're paying $75 for a table that's very basic yeah very basic 75 is not a lot of money I'm sorry so so is everybody okay with the 75 25 I did I just had to tell her you go back I
wanted it more but anybody object to the 75 I mean we could up it and the 145 what was the 125 for was less less than 90 days we again these are for applications that require burrow
Services if you're you're just having a event on your private property you're not paying these these fees like that because we're not processing anything okay so if if you're having like a just a let's use Moon Market Tony sends it in
it goes to the events committee bar Marshal takes a look at it police chief takes a look at it my campign takes a look at they all say no Services needed we're good with it they issue the permit right because he's in parking lot it's not we just what were the fees again I'm look at
this it to 75 and 125 I think you and 75 uhhuh but the language there is for applications re received within the specified time frame or without the specified time frame right a so you want to go to 75 that say nothing about B services
so right now but that's not it says nothing in this section about right you agree it should just be for pro services or do you want it for every application like for Ken and everybody else well yeah but if we're not president I think this should be for everybody
okay because it's about the amount of time it takes for Carla or Marine to look at these things it doesn't matter it's the back end it's not just it's not just Brian's time it's also staff time it's the back end but I'm saying for somebody like like Moon Market we're
asking her to put in an event application so we're aware of it we know when it's Ur going to cost her 75 or 125 depending on when she files it even though we're not using any bro service correct know because it still takes time hourly all of the benefits find that
individual think of every them even being in the building to look at it so we're breaking even basically we're gonna just break probably losing or under so it's really not when you you you can't just consider the person's
hourly time consider every person who Touches at their hourly time this is like a landed cost for for for the government okay no I was going to say but you know it's not a question of like yes obviously everything Carla does takes time but you
know that's why we have taxes to pay for her time so she can facilitate the burough doing things like events we want events in town whether or not I mean look $75 you know it's not crazy but I just mean like as a general way of
looking about looking at how we do things here and what the purpose of these fees are for and what we as a burrow government want to do and facilitate if that right like we Services we want events I just want to
pop in because I'm looking at it not as so Brian works an event or a DPW guy works at the event that's overtime right yes no it's not no it's p it's private duty
yeah so up yeah so overtime is paid for like in the Police contract over time is for burough sponsored events has to be you have to be working for the burrow but not for an event event not like for but the DPW I
think it is you base their you base their outside Duty detail rate off their overtime rate yes that's what you did okay but we're just talking about processing in the Fe to um do you stand on ra
I don't have fun raising the fees I'm a little shaky on without with without with our services like I don't know I don't know if it's justifiable so to if they don't need our services to charge that much if they're going to use our
services I think that's justifiable I don't I don't know if I can because it's just more stuffff can we do something here because I think before we go down this road how about if we call a couple actually one of the things I forgot to mention is
I am going to be going to um a conference Main Street conference in Philadelphia oh cool um and I can ask that question because I think it's before the next mon meeting um and ask that question just going to fill what what people are doing out there in terms
of fees for events and a little bit let's get some homework done how about the I'm sorry how if they're allio do we uh up but I'm just going get right I'm just going to try to get you're going to my point you're you're you're validating but my point of it is let's get some
data let's find out what people are charging and then come back and have this discussion because the bottom line is if if if you go to Princeton what are they charging if you're going to Bridgewater what are they charging if you're going to Somerville well Bridgewater but Somerville what are they
charging if you're what they I mean we kind of need to know what other people are doing you know and I've been pondering what council said and I think you know the taxpayers do pay for Carlo's time but these outside events aren't necessarily
our taxpayers and they're buying into her TI and believe me with the hotel on want to come in get their name out you know okay I mean why should why should this the seven of us up here cover carless time to fill out
applications and review applications for some outside a agency that you know wants to have an event in town yeah but I'd ask like you know do the people of this town desire events do they want events course they do but we ar gonna go to every single event either we not gonna go to every single event either so
I don't use every single Serv hold it I made some changes to here's my only thing I have to bring back you folks here here's the problem we're contending with right we're coming into the heavy event season now we're at the 90day window we need to be able to in I need to start moving on these
applications so the only is there a way that we can can we do something in the short term I I think we need to do all this probably at this point this is going to be effective January 1st 2026 right um at because where we're at with the applications I need to process
now so is there a way we can do something with just dealing with the rain day porun and then we start the escrow we start everything else effective January 1 2026 if we move on I thought you were doing the esro now no we don't take we've never taken we don't take f for
anything here I thought that we had no no the language in yeah but it's be the language Tony Tony so the language the language in the ordinance now is um costs for services responsible for cost for services which are build
based on our discussion back here I think based on estimates produced by the chief and Campion right but not till after the event but not after you chase we tell them what they ow yeah and there is a process and by the way this more complicated I believe
that for certain events it's the old process anyway these are for big events where the anticipated daily attendance is over 250 so that's important too I thought he saying 2026 no no no no at the rate let me just let me just let
me just recap we want to introduce an ordinance to make these changes on April 14th okay okay I been Chang tonight so so if we if we do that then the first week the
second meeting in April April 28th it will become the law of the land in the meantime is there something we can do R and I don't I think I know the answer and I don't like the answer is there something the council can do now right
this minute um so that sergeant mcal has the authority to tell everybody there's no rain dates um or can he just say that the ordinance is being change and I'm not gonna give you date but not give you your rain date you could say it I mean
application we can just say under the direction of the EV committee there's no caness fine with that just because you still have a runway for most of your big events wait are they they're not going school if you don't you say
well I mean the only one that's the only one that's out there that that is going to be problematic is is salsa night which 823 her application has been submitted since January 2nd well you could approve date but you just don't approve arangement correct we're under
no affirmative obligation at this point to because it's already been submitted don't want to flip and change things in the middle of the Year people are like well these people got it you really need to hear is this Council will support you in this
I will wri all right so so do you have enough feedback from the council at this point and enough direction to tweak this ordinance I already tweaked it okay I don't think
look at it and he will and give me feedback so so and and and councilman part is gonna go to this convention and get back some information as to what other municipalities do want me call some regarding we call you want to call
some to call to find out what their fees are and if they charge the fees regardless of whether they need public services or call brunch toown brunch toown is a lot of events lamberville lamberville is a lot of events Clinton Town has a lot of eville
has a lot but French town has like that tight small Main Street Clinton and that's all of the so we're clear I'm circulating now a revised copy of the ordance based on as I've been doing right to circulate that one of the questions is do they
charge the same amount of money whether it takes public services or not you know I mean we can set the fee but I agree it's just not possible to tell without reviewing the application first right you can't tell the difference until you've already
processed the way it works right now is there's a there's a initial application right that they send in which is reviewed and then we s say okay they they check off what they want and then we say okay we do safety security assessment you're going to need this many cops this is a large scale event we
need to do X Y and Z then if it's a big event then we send them back an event planning packet which has the fees on it and has been blessed by the state police of New Jersey which a lot of people don't know right we go through all those notifications um now if it's just a small event like I'll use Tony over at
the uh Moon Market she'll send it over we all say we're good it's just processed you know she could send it on Monday if Ken Mike Jerry and and myself all look at it that day she has her permit that day for her event um because there's no there's no burrow services so I'm just
going to go down the line councilwoman Engle are you okay with all this yeah I'm I'm a little concerned about some of the closer upcoming events though so what do you mean uh any things that have you mean the timing of it yeah
yeah even if we get it through in in April um well I'm speaking of you know like is said May that's that's really the I mean Memorial Day planning is underway that's I'm already working with the VFW we're already and the bur we we
don't charge a fee for Ev is there any other May event other than SI St uh there's a act two summer Book Festival uh SI stroll CCO Deo promotional night and yeah the Memorial
Day parade and I thought you said salsa night was in there too well Sal night not August so do any of them require the big planning no just Memorial Day okay $75 fee
$125 yeah I got that something else mix up apolog I'm fine with it okay counil long are you okay proceeding this way yeah I'm a strong advocate of doing resarch so sounds like that's what we're going to do absolutely yeah just
same okay Council yeah go for it Council woman yes people first council president y send out an email now the changes that were discussed tonight are going to be circulated to four of you in the two
line and the rest of you in the BCC line and everyone will have it so when we get here several weeks from now we can discuss it again okay on by then we'll have information three of us in the line and four of us in BCC l oh oh
okay yes I always listen all right I got it I thought you talking everyone will have it so they can all I got one last yes HBC house T unaffected by this change yet again right what the HBC house
tected we know that's a burrow sponsored event that needs no that needs Services no I mean I mean the C team goes out um but they're a volunteer organization they do all the careful Crossings and um they they help with DPW do the cone
setup oh that's nice DPW does it yeah DP well I'll go out I do the the chief and I do the cone like where we're going to put them with with Kim Tilly and then DPW deploys extra cones the Friday before and then and they start puts them out so there's no time to the DPW or the
excellent all right they Pi up trash back the next when they get back so we're good with this very good excellent excellent um all right so I need an official tabling of the introduction of the 2025 budget until April April
11 there mov is there second all in favor okay public comment session number two oh my gosh they're so done with sausage it's not even funny you're gonna go home and make eggs um nice seeing you uh public comment session number two any remember the
public has a hand up please come up to come up to the front and I just need your name and address for the record and uh and you get two minutes Beth Herbert um at 45 BR Street actually
follow this events conversation very with a lot of curiosity and just wanted to say I appreciate the thoughtfulness of this I'm in very much in support of supporting the Le in DBW workers ability to spend time with their families and
what um curious about is for down the road when you know we're we we get more and more people wanting to do events in Flemington is there a way that we can get support without having to always go to our same small groups of providers of those
Services that's a really great question so I can tell you now that if something is done at the historic courthouse in it they're you know opening it more and more to the public and they're planning on having more and more events uh or in the court park behind it that is all
covered by the county it has nothing to do with us so when they give out their permits it's all however they do it for buildings and grounds to clean up or the sheriff's department to police it it's done by them so and like I said they're
trying to make that space more available to the public to use which is really great with Museum exhibits and more things happening in the um the old courtroom space itself for for music I mean I know that may R music concert is
going to be having a concert in the in the courthouse they did it last year they're going to be doing it again so um so that we do have that you know as as things happen on in town hopefully more things will happen there as well but
right now there isn't you know we don't allow outside security we never really consider not like we don't allow it we just never it would be a contract negotiation with the police to say somebody can bring in their own private property it's been allowed but will do their own but then they' ultimately
started that direction they did an event there the one year were private security then they opted the next year to make sure the police are there because it's gives them an added layer of security what's the what's the cut off number for when you recommend Privateer 250 is the number we
use that's if you have for private you have 250 or more then you need to have okay is that one is that one C of 250 it'll depend what the event is there's a safety security assessment form that based on when the event is how it's being held
what it's for what the attendance looks like te how many thank you that was a good question thank you all right umse well anybody else here in the public and then we'll go to Robin online okay ready hello Robin
you have three minutes Rob un mute yourself please can can you hear me okay yes yes okay good I'm I'm in my car just driving back from Connecticut and if my dog starts to bark I'm going to have to You'll it'll be a very quick uh
public comment so all I wanted to say is I think that uh tone really matters and Trent I'm glad to to hear you say that people want to have events um we certainly don't want to have events that
people don't want us to have or that um create issues for anybody particularly in the summer with their family so it's always something we weigh carefully and the reason we did uh suggest having
multiple rain dates was to talk to DPW and the fire department to see if there was one date that was better for a rain date than another so um we did scrub the idea of going to October and I think
that and the police told us that the 16th was out so it looks like it I mean the 23rd was out so I think it's the 9th and the 16th Brian and we don't have to discuss it now um but I did want to mention that the reason why we wanted
time to think about it was to ask our partners an event planning what worked um the last thing I want to say is this word sanctioned uh makes me feel bad because I don't want it to sound like we're
having an unsanctioned event I know we're having a not sponsored event where we have to pay all the fees but I wonder if we could just uh be a little sensitive to some language it that makes it sound like corn tomato and beer is
wanted and and loved even though it's it's costly and U has some issues with rain dates Etc Brian Miss maybe both of us sponsor EV thank you I I think the tone I think we are going to I think we're going to
find that Outsiders are going to want to have outsid ERS to the community are going to think it's it would be good to plan events on Main Street on stangle and um that we're going to be very popular and and there's a lot to think
about with you know we we have a tight calendar for events just with the people inside wanting to have events um so I think as we become more popular it's going we're going to have a lot more decisions to make and last I just wanted
to say with the permit fees uh you know we're going to pay whatever whatever I I'm not I'm not inviting you to raise the raise the fee uh a lot but you know it's it's reasonable to pay fees I think
with an event like the moon Market that does get a grant from the FCP as many of our events do you know us helping to pay the permit fees is possible I think the events that take a lot of Moren and
Carla's time are the ones that have food vendors and uh food permits because that requires a lot of chasing people for payments and paperwork and that's where it's really time
consuming that that's my comment thank you um I something I like to say about Bo right okay uh anybody else comments see
[Music] um the end of comment period number two bills um authorizing payment of bills in the amount of 1,1 10127 14 is there a
motion long second okay uh roll call please councilman arus yes councilwoman angelart yes councilwoman yes councilman L yesc vice president long yes and
council president Parker yes second executive session is cancelled um and it will be continued at the next meeting um under Public Safety police facility um I have a motion to ad move
second second all in favor thank you oh