okay good good evening everyone um I'm substituting as a chair tonight and the vice chair or chair of Vice one two uh basically uh this is the meeting is called for S provisions of the open public meetings act both adequate and
electronic notice of this meeting has been provided by publication in hund County Democrat and corer news newspapers on or about February 1 2024 and January 30th 2024 in addition notice of the meeting was posted at the burough Clemington
Municipal Building located at 38 Park Avenue and any handicapped acceptable interest is there to posted on a municipal website provided to the municipal clerk and distributed to all persons if any requesting copies of same the meeting is being recorded with both
audio and video and may be rebroadcast this meeting is a Judicial proceeding any questions or comments must be limited to the issues that are relevant to the board do what the board May legally consider in reaching decision and to appro to judicial hearing must be
maintained at all times everybody Welcome Aboard I think we need to have a fled States America stands nais do the roll call please mayor Carol
here councilwoman here Mr Campion here gin is excused Mr Hill here Mr dasna here Mr fck here miss whitesman here Mr Sino
here miss swingle here Mr eek here show here kazinski is excused um Mr Galina y Mr clero yeah and miss mcmanis and Mr Troutman are both
excused okay under item one with the amount amount of public that we've got out there if there are any comments we' appreciate taking right now and I don't see any other attendees on the line right and not anybody online
that's public that would like here to make a comment hearing none we'll move on to number two mayor um just one in executive session last night there was a conversation about uh one of the
Redevelopment projects and um there may be the need for a special meeting next week um there's some emerging things happening and um planner mcmanis is not available Monday and of course Thursday
is is a Federal holiday so I would like chair if we can call the board to see if we can get a forum together and what what dates would work for people to have a special meeting uh notice is an executive session um to talk about U
contract issues okay would this be something that we need to have public notice of at the same time 48 hours notice is required okay and the clerk is going to do that right yeah the clerk of the B will do it
okay so we just need to could day it could be during the day it could be an evening um but not Monday or Monday death is not available at all unfortunately and she is critical the one critical person and so it's Cara but
um uh and Beth is going to be having a conversation with Cara on Monday okay so what day would you suggest that on your schedule well Wednesday night we have the fireworks so um maybe maybe early
late afternoon Wednesday maybe four o'clock or 3 o'clock on on Wednesday afternoon the 3D that's for people um um is a joint is a joint meeting or just
word executive session correct um uh or the second at like 3 or 4 o00 or can theer cover I don't know she covered or not she might be able to on the second but
Mr Josh is not available um what about uh see the fireworks start at 9 like I said we four on on um Thursday we also have Friday all day you know late afternoon 4:00 or 5 o' on Friday but
sounds like so so yes so does when how does Wednesday look for people like late afternoon or early mid afternoon can we get a quum I could I could call in I'm I'm I'm away next week but I could call in okay okay anybody online do you have
a particular U be third it could be the it could be so so far Mr Das it can't do Tuesday um five o' is 5 5m would be out for you too on what on the second yeah my mom having surgery that day you're
definitely out okay you are out so um so anytime in the afternoon after like 2:30 or even in the morning on Wednesday the 3 um any preferences from the people
online I'll make myself available okay I I for late afternoon on Wednesday oh wait hold on time on Wednesday I'm off I'm and and Brian you guys make
a I can try how long do you expect the meeting to go L an hour yeah okay yeah I can I can be flexible then I I'll try to keep the kids quiet so okay and Brian you can do it for an
hour what time on Wednesday after 4 or they let you three um I'm still at work I got four four I can do four Don have a four on
Wednesday Marshall what's this what's this for it's a I can't give you details right now it's a special executive session to discuss the contract with one of the r development projects all right four o'clock you said on Wednesday yes I'm driving home um there's a call
number you won't be able to see the split screens though yeah that then that's fine I I'll call in that's fine I could do that that's absolutely fine yeah that that works that's that works that works um you're good Todd you're good Jeff you're good Jim you're good
Adrien so hopefully Karen is good and um Dennis that work Dennis Dennis um yeah I I should be able to I have something at work um but hopefully I can get it to end by four
go here for you might want to be here or be available I have four o' on Wednesday um yeah have a s meeting another meeting at 7 o' but there in your fireworks okay okay uh okay so I'm G to let Beth
know I'll let um you could do it to right I I don't know I um all right if I could do it remotely I could probably do that okay down here I have
so I'll see I'll see if I'll see car is available on Wednesday would I have the option here yeah it'll be the meeting here then I I should be able to all right we she be back from
vacation I don't think Karen okay I don't think so but I don't know I know how to start everything for so 4 or 4M 4mmm
on okay thank you so much that's all I have that was Council only thing that I think would be of importance is um we passed ordinance
20247 yesterday evening which is a four-way stop intersection at Broad and William as well as two compact car parking spots at Broad approximate to William um that's where the hill goes down and you have a lot of accidents there so that ties into to some planning
board activities when that drops out and the other thing is just the five Li license in the burs um resolution 202 12 we also ask for last that's it anybody have any questions excuse
me what was the lense oh I said five three yeah location no there's there's the one is owned by square that's not own by former Circle
HPC any comments at our meeting last week um there were no applications um so the only other status I have um the stats for the house tour we sold 525 tickets that was 9% more than last year which is great and we had over 600
attendees including volunteers so very successful uh tour again the weather was perfect and Todd was great as Charlie Todd um sounds like you had everybody had had fun during that time I
appreciate your comments okay professional reports anybody got anything to uh forward to us okay envir um we did go over the checklist we had no changes I know I had missed the
last meeting but I did want to bring it to them um and there was only one question regarding the checklist it was more of a terminology than something actually about the checklist what the difference is between an Esa which was provided for Central Station and the
environmental repleting that a question you have for going forward there there's also a special um The Joint meeting of the planning board and I'm sorry the environmental commission the sh commission plan the 8th of July
to go over the checklist together as well as the U to update the AC tree list from the planning board um and hopefully that will be there and also the new uh draft true ordinance with the state of Jersey
Chief so so public and that's you know and we can bring any answers back to the next meeting excuse me you weren't looking for an answer from Bob on that the difference between uh the approval for the minutes
excuse me approval of minutes from the June 11th meeting everybody had a chance to read them through any questions I would request that we take a vot on SC for the minutes a second yeah everybody at the
danl onl I'll second it okay thank you may Carol yes Mr yes yes Mr Mr Cook
miss yes yes Miss we're up to number seven the resolution for Central Station did everybody get their final copy of it I believe today a final final fin
fin based upon the final final U any questions from anybody on the board I'll move second Council for the appli good evening everyone um my name is Theodore Carroll I'm an attorney here
in Flemington with the grumberg law office um here on behalf of the applicant Central Station LLC um my only comment at this time is that our offic has had the opportunity to review the most recent version of the resolution which incorporates the
clarifications um and revisions made by the board plan and the board engineer and uh we find those uh revisions acceptable and have no further comment thank you thank you I
second was the first thank Mr yes Mr yes Mr Hill yes Miss yes thank you very much Karen yeah
that's sure don't know what they said so so approv okay very good we've got that um number nine is the discussion for sportsville Road properties LL you want to do the
planning you want to change the next thing is the planning board checklist but if you wanted to want to change s so as i' I'll just put on the record since I refused previously from morville I'm gonna step off the days for call you on the
phone okay uh my understanding is that part of the issue that we have with pville right now is that a bit of outstanding funds that are due for the board and and the continued U
continuation in St right yeah and I have um my name is Robin Ryan attorney firm of lands and land here in clington I represent Road properties um and here on behalf of the applicant they are going to bring the outstanding ESR current um
the amount that's currently owed and they will make sure that the remaining esro is paid up the requir to move forward before we try to move forward that so so it's it's currently in deficit by $88,500 and we owe that money
directly we you we have professionals that have already earned that money and are patiently waiting for it um plus just discussing that money and discussing this tonight adds more money to that so when it is paid up please try
to like make it at least $10,000 so we can stay current and then make sure it gets replenished before you come back so that is a a big issue you've got to you can't come back until it's replenished we understand but we really want to pay
our professionals we understand that thec has represented and he's going to bring it up to dat how soon I was just going to say when that sounds real thank you that's appreciate appreciate the response you
could just email me when when that happens always down okay then we'll bring it to the I think that's about the extended what we do tonight issue is what is going
on your one had one publ well initially there was a delay because the Condo Association Next Door wanted significant revisions to the storm water management uh plan for this property which we did we worked with the neighboring Condo
Association and we made significant Provisions uh we were back here in January um the board uh wants assurance that this project is going to meet do standards uh we initially applied for um I have a do and D and D um but primarily
do uh initially they was concerned about the access to the road and the board at even at the preliminary stage want some uh um uh assurance that we're going to meet the dot standards uh we were initially told to apply for a um a
driveway permit without a pre-application meeting after the DRT reviewed that application it determined that a new Road intersection permit is required to construct the new roadway so a new application was prepared and submitted to the
DM um Eric anticipates that Eric br our engineer is the anticipating review process we'll uh take a few months to complete um I I did speak to the board attorney about this issue I said you know um we keep asking for adjournments to other meetings should we just take it
off the agenda with the understanding that we have to Reen notice at this point um and then uh after that discussion I wrote the letter uh basically extending the board's time to uh make a decision to the end of the year um with the understanding that we
would uh Reen notice the applic ation uh but we asked to do that rather than coming back and you know keeping fo on the agenda if we haven't gotten this do issue resolved but we do want to um and we don't know whether the do is going to require any changes but before we make
significant changes to plans based on Mr Clo's review letter and other comments by the board we want um to uh have the Dot's position what well I I think the primary issue at this stage was the T there's also an Loi
that needs to be um obtained that's been applied for um so there's been no preliminary meetings with d regarding the wetness the Wetland I would have I would have to ask Eric that I focus the focus primarily is on the do issue
um but um you know as opposed to the D you know we would ask if we don't have an Loi or whatever else we need from the DP we would ask that that be a condition of preliminary approval but I can follow up with Eric and ask Eric the status of
D in hand or you still I I I don't have it in hand I think it's really critical that Eric have a preliminary conversation with DP under these new storm water rules okay and I will follow up with that they are really the rules are really wreaking havoc with pretty much
every application in the Flemington so I would really urge you um to have that conversation with them now while you're waiting for the D the I'll follow up with do it concurrently rather than linearly I understand I will follow
up with them and we'll follow up on that and so you know we're respectfully requesting you know an adjournment um the board wants put on another date that's fine but we don't anticipate the next meeting you know we think so you'll be off monthly list right and then we
would you know we we would have to make there are other issues with plans that would be changed uh and then we would you know we would we would ask to be put back on the for hearing I be a re application simply be but you
know scheduled for hearing any questions from the board okay accept what you said and expect that the check will be coming very soon uh to cover everything thank you
good planning board checklist uh move it forward to the Town Council is that the goal that's was my understanding okay so that's the goal then that happens the um environmental commission Trade Commission we'll take
another look at it on the 8th uh be is going to make that meeting she texted me so she'll be there to explain things C only one meeting July which is the 15th and then we'll come back here and aely so basically what's in the
checklist right now is everything that we this best the last meeting that was necessary and so we we're quote satisfied with what is going forward but it has want to talk about that yeah well I outlined a few items I wasn't % sure
on on one of them was on the applicability of the architectural plans and I did discuss that with be that she did give me a memo tonight tell me is there's a few items there a few types of applications a few elements of that check item on the checklist rather
exential uh that she felt wasn't necessarily required um and if the board doesn't have any issu I just take those out when I did this um from the last version you had the boxes that are highlighted or ones where uh Lindy and I
from my office went through this thinking about prior applications thinking about the logic or necessity for some of the stuff and if the box is unchecked that means it was previously checked and we recommending it not be required if the highlighted box was
checked that mean was previously not required but recommending it would be required so just from a some moreat practical review element those are the boxes on on the uh under the various types of applications as far
as in that context as far as the architectural plan which I believe is the last item uh yeah it's on the last page six or seven of the checklist um there were several of those items basically D to J that Beth didn't felt
that it really wasn't required for a d variants so if the board I'll just uncheck those particular boxes if the board's okay with that she she felt the other ones they should be all applicable and she felt for the concept plan as we
had it here just a and b was was sufficient so even see I I don't know I mean I'm refused from D variances but I mean they're use variances and if somebody is bringing in in truct or you know they're going to
be using it for well a d is very rarely unaccompanied by a s so UNP really use so that's why Beth is saying things like building materials and Building
colors um aren't necessarily related to the use but that floor plans and elevations are useful to but so I can like like since it's already been passed by resolution I can talk about it the one with the daycare
center over on this on mle Avenue they're bringing in like some kind of bus system now that site you know it's wide open and there's no there's no like there's no traffic Lanes there's nothing there so when you're like to me that's important is there enough not not making
it that sight just using it as an example whether or not a small mini mini bus can turn whether or not there's proper Lanes or safety for a small mini bus transporting people I mean I think that stuff is important because it's part of abuse that they're having
transport but but that's not but but what Beth is saying is the architectural plans right B you're looking at 33 D I'm sorry yeah so I think it's more
Aesthetics um okay talking about AR only 33 on page six under a d Varian page five and and she is so she is recommending that we go from C down
to J and not require it is that what basically for D varant she's suggesting that just a and C ab and that's a standalone VAR obviously there's obviously could always be over that's right but you're trying
to cover all your bases right plan with d VAR obviously all of that sense there's always the possibility to have an application that only Falls in one of the boxes rare but okay don't get rid of the
on do we need to alterations before these get passed out to the council the other one was the nonconforming use I said in my email there wasn't a lot of discussion on that there's a number of things that are
required that come with the application but as far as the plan is concerned we really weren't going we're not requiring any plans for use certificate the only thing I might suggest is that we get a survey of the existing conditions that might be helpful especially if you rule
on the use that okay what's here today is acceptable ground you have a document in your file that says what is there I mean again it really wasn't that on my recollection or our notes it really wasn't a lot of discussion so
that in 50 years when someone else comes back we Le have something for something a record normally something like that wouldn't have a plan associated with it because they're not proposing anything they're trying to get confirmation of what is there meets whatever prior approvals were granted or whatever so
and Bob where would that be on on nonconform use what page well the non-conforming is what we call the certificate nonconforming certific the second column I see uh and if you if you go to the um the SEC what I call the
second part of this the numbered items starting in page three we're not required there's nothing being required for that until you get to item 12 which is a which is survey oh you already have it yellow oh yeah yeah just the only one we have
because there wasn't a lot of discussion about it I just wanted to bring that to your attention that's makes sense so the um should still go forward to the various other boards then whatever your protocol and procedure is
I you know I'm essentially done with this um if you're okay with the highlighted boxes I'll un highlight um that was just more to bring to your attention and the rest of this like I said we took
the there was a lot of discussion at the last meeting about the second part of this the the what goes on a plan um we you know we did what we think is exactly what you look for you can read what's here uh I think it reads correctly and what was that comment from
the environmental I quite understand it uh one of our members had a question what the difference was between environmental impact statement and the document that had been provided excuse me from with the Central Station
application that was labeled at Esa it was a longer it was a quite a very large document that was provided was for environmental purposes they did a general assessment of the proper what you should be referring to whatever our
ordinance however we refer to it in our ordinance is how we should refer to it here I think in that situation we accepted that document as being adequate for and even exceeding our requirements we refer in our ordinance to backs that's what the checklist yeah
I was going to say that probably what should be going forward is that anything that's submitted is an e it's not a different well no somebody could subit something like that that's maybe more expensive than envir ta statement and you may accept that what they call it is
somewhat immaterial if they're presenting a document that says here we're presenting this to comply with your requirements for impact you review that and say yeah well yeah that's good enough or that's more do we need or whatever we don't we don't want somebody taking a picture of the site and say what exactly to be says what
types of applications required the checklist is only saying you know if it's applicable then you need to provide it okay as part of site so now that we've had that
discussion yeah my question is time um you know we had really long meetings about this and you guys weren't able to make it I read the yeah but you're I look through all this and I think it's capturing what we needed to do I didn't have anything else that
there's nothing seems to be missing from stuff that we've bumped into for the last several years um and obviously we want to do this right the first time we want to get it to the governing body and change big while ordin changes done with it I understand so what uh I think it
was Cara who recommended that we make sure that the ordinance basically reflects an attached checklist so it's the checklist that always gets changed which would be nice and to do which is unlike how as long
as long as that legally exposure yeah and this you point there's other elements there elements like we change the number of copies that are required other provisions rein is to say how many copies so you have some conflicting right well there obviously things like
the number of copies and who's on it digital submissions those things will have to change certain sections of which Mak sense but if the checklist section 16 whatever it is says see attachment I think that's brilliant yeah
don't don't lose s of fact to that when an applicant comes in even if it's not a checklist requirement the board feels there something is really re you you could require and by the same token if you feel it's not applicable you you know applicate request you grant aat there there was one question I have here
Bob actually thank you mayor for asking was the stuff that we have I guess it's I wasn't here when we were talking about the blue Pages the number of pages um on page I guess it's on starts at the bottom of four we start
getting into the um soy s water Landscaping erosion all that kind of stuff I just want to make sure that given the Ever Changing nature of storm water EGS right I want to make I
wanna I would just want to make you're comfortable with how this is written here when we're closing gets changed in the ordinance is Evergreen that we're not going to have to come back and change anything here like there's enough there's enough language here that's vague enough about compliance with X Y
and Z to be able to review like I like I just don't want us to be in a position where like in five years where when the stor rates change again five years five months know well the only ref there's only one reference here on 23 to the D
manual chapter 12 D change manual supp so but like you're comfortable with the fact that we're referencing a particular document and a particular section of that that's Our obligation under our so right but if that were to change like if they were to change the book if they
were to change the chapter we we could it wouldn't be terribly too burdensome for us to change the chapter I think that's highly un likely it'll change a chapter but I mean it's this is a generic ref not to any spe you know the rules are in effective that's how I read it I was just I wanted to make sure
other words we're going to go with whatever reg place that almost kind of goes without saying well no no that's we have to follow the Reg I I don't want us to be in a situation where somebody who's trying to like pull a fast one says well your checklist
didn't require this even though DP absolutely requires whatever tests documentation whatever whatever whatever we just said going Road regul could change there be other stuff that's required you can go nuts no no no
I no matter how much you look at it and think of situations something's going to Ur where you're going to say well we need this and and like I said if you need it you need whether it's on the checklist or not we talk about cleanness right yes you know and obviously we we
have we reserve the right as always to ask for more right when it comes to the hearing it's more of because storm water stuff is complicated because it takes so long for your office to review it because we've absolutely run into situations where
applicants have had to change storm water and really like based on an initial review from your office really go back to the plans before even gets complete or redeeming them complete all I just want to make sure that we're very clear on what needs to be how about
under item 28 which say strong Water Management plans and water sh how we put in in accordance with current regulations yeah that would do it this storm water up Lake seems to be issue where we keep bumping into the
completeness waivers and timing and extensive review needed by your office that if they gave you everything up front would certainly make the review process go a lot better which is why I want gra as want to grab as
much also the is when when we review something it's it's we try not to get too far down in the weeds as you know what was given to us I mean generically this is a strong order report it seems to check off all the boxes we so we got
when we get into reviewing it we might find errors or emissions or issues but but but I'm remembering a recent application I don't remember which one it was where a number of times we were where we were going through completeness and you like well they're GNA have to show how they're going to handle this they're GNA have to show and then it
became a lot of back and forth revisions where if they had just shown how they were going to handle it up front it would have been EAS the one that right now definitely it's more than half the effort we're doing any from an engineering
stand and Bob on on this chart on the definitions of that First Column informal review concept plan can you define that for me uh I think that's reference in your ordinance basically if somebody wants to come in
and non-binding talk to you about I want to De I have this property I have a you know I want to do a development and and in the past sometimes you would form a subcommittee um so you you I believe it's covered in your application you have an application
so that that's that's what I had thought but many so that that's one of the biggest changes on this the folks that come in for an informal that they're they're going to have to do something there well it's more than something when you get into like item 24 on on the 100
your flood boundary and plan well that's published information somebody comes in and talk about piece Propet you want to know is it flood plan or isn't again I just wanted to make sure because the informals right we're not talking about they can't if it's a de variance they can't come in for an
informal so these the informals we've had here before have been more of a lay person question hey um I'm thinking about doing this because they have no idea what how receed that's
why they they so this is really saying an informal again I don't want to you know when I look at this if I'm thinking of some of the informals we've had in the past you hey I'm thinking about buying a building and I want to do this to it well you better have an attorney because you're going to have to have the
grading plan your elevations soil under your flood boundary it's a lot for in formal that's all here's another way to look at it if somebody's going to come in and talk to you about what they want to do with a proper you want them to have thought through okay what some of
the regulations are stuff first rather than just come in here and say hey guys what do you think so if it's a listen if it's if it's an LLC they have to be represent by counsel of the law regardless so so let's they're going to Let's attorneys going this stuff up pretty quick that's what you're your I'm
not hearing you your concern is like Joe and Jane have a question about where to put their shed but it's more than just like informal I think there's another there is no that's I was talking
don't actually come for completeness so that's yeah F absolutely but they're not discussing a concept without seven I'm just looking at another one seven copies of publish
map deleting flood planes feema Hazard areas uh so the person that comes in hey I want to put a shed up and I'm over the property pretty sure we were asked we could take it off we don't have to have for you don't that was my only question
like to to to mayor's Point sure somewhere right no I understand has a sign on here take the sign off and put the concept on I know we wanted to we wanted them to walk in with something we wanted them to post ESC we wanted them to at least we were going to
have our professional spend 15 minutes on and we wanted to have something more than nothing right I mean that was that was we we've had that before me we've had situations in the past couple years where like you're doing a lot of work on an informal we wanted them to like do
something I'm also wondering if um for an informal that they shouldn't be required to uh produce a a zoning denial first so that we know going before anything that we know if it includes a
use variance then if it's an informal we can't we can't leaving of denial show not I haven't always gotten those and that's where it becomes you know they want to come in and then you know
Beth Or you know has to take a look at or Bob has to take a look at spend some time which is charged to now to planning board budget whereas if they went to the zoning officer that's really the first step just go right through the they're
correct but as informal they can't go before the the planning board as acting as the planning board well what about like the house Brown Street that you know he wanted to put in that great big duplex on that little tiny bline would that have been
they came in for us they came in for user but could they would that have been a good place for them to come into formal and say would you guys even entertain so that's that's not a great example I so we okay so didn't we have we had
something I mentioned this one we talking with the checklist somebody come in because there was a fire and they're trying to rebuild the house yes right that your Academy yeah doy I think it was yeah like we had a we had a conversation with them I don't
remember if it was I don't think it was a cycline application I think they just kind of they were upset upset well yeah they did go to the to the building department and they were denied because the porch they wanted to add additional right right you know which would have
violated the front yard SE right so there was you know that that worked very well because you said put up the building as it right now we gave them some advice on how to proceed so that they would be and then ask later so you can get your we have no
idea we don't know so officially and so um in that situation are we asking too much on this on the chat question clearly again you don't you never had one before we were asked to put it in this is I don't think we
discussed and you could always wave it but if it's not here we can't ask for it so sure and if it's a and if it is a developer who's coming through an informal was represented by Council everything we want them to at least come we want them to come ready even if it's an informal so maybe it is a question of
letting the zoning officer know that for Jane and Joe like tell them they have they have the ability to ask for a waiver of checklist items as long as it doesn't make use but that and that might solve that
yeah yeah I I again it's when you think back from a historical perspective many of the informals that we have have been what did you say like Jane and Jo coming in and saying hi we just moved here we want to open up a blah blah blah what do
you all think and I know I'm I'm paraphrasing it to this overly simplified question but that's what it's been so uh sure if you have a developer coming in say yeah I want to do XY Z and I just want to have an informal CH they're notna so so all right so now
that so now we're talking this true do we want their first conversation to be in front of this board and do we want their first conversation to be at the building department right so we may it may not be the worst idea to have it be easier to go to the building
department first for that conversation where they can just talk and then if Jan and Joe that's not the developer yeah the Jane and Joe type right the developer whatever but like and then they would talk and say and then and then the zoning officer would be able to okay what you're plan what you're
looking to do here is great no problem I just need some construction drawings you don't have to go planning board you're good we don't even need to see them or hey you need some variance relief you need some X Y you're G have to put some stuff together here's the applic here's how to do it informal and here's some of the Stu you can get a waiver on but at
least they've done if we want to push if we want to push applicants to that process that talk to the building department and the zoning officer first having some of these things that are wable would do that I think because the way the statue
reads this is an admin land provides for informal States after requested the development planing board shall Grant informal review of a concept plan for development which the developer intends to prepare and submit an application for developer the am of any fees for suchal
review shall be accredit fees for the application for development the developer shall not be B by any con so concept plan is more involved then I got a question but on this like like ien just said we really don't have if somebody
cons this I have an informal question you're GNA have to this maybe we need an informal discussion with somebody can just Comm in if they want to have 15 minutes of for it's time to talk about and we've always had that and that usually is 15 minutes of the board's
time no charges no fees um but make sure that they don't include a use Vari only come in during public commentary we actually put them on the agenda informal they wanted to talk during public and I said hold on we got you on the agenda we knew they were
coming in um but no maybe maybe that's the that's the answer for the Jane you know Joe and then the the zoning office or the construction off so can say you can come to the board for if you know it's
it's just a variance to the board you want to have intelligent discussion the statute the statutory framework is this is a developer with Concept plan for discussion which is more than just hey I
got a quick question I want to hear what you're think like I I think we can we can call it something different it's not a not it's an informal questional discussion it's just we would have to make sure that our verbage and anything that we have
that that that that's where I can steer an applicant to say no this is an informal review you have an informal question so really what you're saying is change what is in the first box no I'm our attorney just read out of the the
mpal Andrew Law which is a developer coming in with a concept plan he's got a full set of plans he's got professionals and he wants an informal review yeah that's what you need yeah just for the couple that wants to I'm making something up you know had bait Goods to
their garage I don't know whatever it is I'm trying to think of of a trivial example but I don't want to I don't want to no and I think we could I think it doesn't have to go on the checklist go checklist this could be the the board could adopt a policy that individual
homeowners or others with with with li questions that don't meet the criteria of informal concept plan under statute but just one of the board can request that but they but but with whatever we can Define what those parameters are we can we can make that we can make that as
our rules after we get this thing right we can get so we're not saying this from an informal review plan as defined by the mpal Angie's law I'm fine with with with
how this reads it was just that was my only jar I was just trying to go through when I was reading through this is just old applications what we have done different on this one what we have different and that's the only snack everybody okay good
discussion and one more question and about this sorry this does change in our ordinance the definition of a minor site plan because we don't have just ways to come in for a variance so many things default to a minor
site this doesn't change any definition this doesn't change that change that definition you change and that definition talks about it's pretty limited um it's you I think it's openings and the building or 100 foot addition to a building or nothing more
than 200 you have it's very is in the it's also in it's also this this is just guiding somebody they want to know what a major subdivision is or a major site plan what
you go to the ordinance to find what that is almost nothing it's it's hard to get a minor I mean because of things like parking and signage and use even little things quote
unquote little things often times end up triggering something something else in town just the nature of a build out develop old any heavy discussion from the people online or are you satisfied
with what you're hearing I'm satisfied with you know what we discussed and what we discussed um in the last meetings so um I'm at I'm at peace with it we supposed to be sending this
forward to to the to council or no yeah supposed to be the recommendation you supposed to go Council all right I haven't seen um I had put it on the agenda as a resolution um to to council but I guess maybe it should have been discussion I don't have
anything from carara regarding um that referral so I don't know we had the discussion so we get next meeting yeah we can put it on next meetings res by resolution yeah I don't know um it could just be a letter to a
recommendation to it's a legal question that I can we vote on that t right and does that the environmental and shade tree looking at it you say a with Beth um and the environmental commission actually looked at it already
right in absence of this conversation the shade Tre commission um that joint meeting you know it's really because of the other two things but we figured we'd share this with them at the same time so you know in absence of any other comments I mean the the governing body
could accept this with like let's say sh Tre wanted something else on there um they could offer it up the council say we you know we accept this this one one addition you know we're making a reference we're
making we're making a suggestion to governing body to change the ordinances so essentially they have to they have to introduce it on first read whatever that then goes to then goes out for common including to OD and then I honestly the governing
body will accept this as it is but if shade tree like shade Tre says we really like a count of dead and dying trees or caliper of trees you know how many trees there are with a greater than x number caliber on it I I'm just I'm just saying
about you know Ian they might say like who knows right and the counil advisory agency so you want you they they need to see something so you know if the Le's on shade tree brings that back to the council the council goes yeah we agree trees are we're all buying into this
tree thing because they're sucking up 50 gallons of water a day each um so we'll see right come back to planning board whatever rions so B based on that back and forth so does this have to be a by resolution
or can it just be a vote to send to recommendations to counc should resolution that you're going send to the council for can it be a motion that's we don't have a resolution motion
R okay so and it it would be a motion to refer the checklist to the governing body any any comments from the environmental commission and shade tree commission With The Changes we talked about I would I would say pull out environmental
we over those we are making we are sending this along for With The Changes we talked about tonight so the to the governing body wish B changes tonight right you know
for consideration right and then then they'll introduce it in first then the governing body will do first reading and shap environmental that'll that all feeds into the rest of noral process get it there they have
anything so I will move that oh there we go Mr cook yes Mr samino yes Carol yes councilwoman yes Mr Campion yes Hill yes Mr D yes Mrs
whitesman yes the swingle yes I just want to um than Bob you did an amazing amazing job I don't know sheor yet when you but Ser seriously he did a remarkable job on this greatly appreci
we're gonna frame it for you I can't wait till it goes into effect you see where all the many for for a new member of this board it's wor it's definitely used to be worth it
first Phenom difficult difficult and really hard then they really DED down I'm sorry I think I mentioned before this this will actually make it a lot more efficient it'll save a lot of our time and doing these long lengthy reports and we'll do something that basically says this is what the applic
filed maybe we have some general comments we'll throw it in there and then we'll refer you to the checklist but everything is going to be on here the ways that we're recommending not recommended we just summarizing the letter and you go to here to find it put that you know we're not going to say with
we say way it 18 we're not going to go into what it 18 is you know what 18 is the checklist helps us get to our ultimate goal of havingness be administrative in nature
not conversational and back and forth back and forth I mean it it was probably 10 years ago when he said I think you had suggested that other municipalities the completeness is purely you come in you say yes that please de this incomplete and that's it
because you've already gone through all the things now at least we know everything on that checklist and it and it doesn't have to we don't have to belor we don't have to have the application hearing before the hearing actually starts which is that that has taken us down that that slippery slope
before what you mean by this and you know right so I like it okay than good discussion um next
meeting is July 3r I did not know that and I that that will follow the same call as every other correct yes it's just a recurring okay any bills um well July 9th is the next meeting after that
because I don't know if we'll discuss we to pay our professionals from work yes all right so next meeting is July 3rd which you have executive session contractual matter and then the next meeting after
that our next regular meeting not part in the special meeting is July 9th um we do have uh two applications that came in for sver the9 183 that's the one that par also has a conflict with however um it's in my
conversations with and looking they there was no other escrow chat that was submitted they submitted you know a nominal feeding when he came in as you know sorry which one is this owner applicant this is cver uh
189 Main Street uh the N um certificate of non-conforming use he only has another $23 in nro I let them know that no um and I've asked for based on some of the other applications that are similar to that I've not received
any check from that now I think I can you know I'm I'm hesitant to to have Bob do the review if we don't have es so that will just delay you know I don't want to get behind that people again so um so I should table that one I believe
so I will Char application yeah yes some boards don't do until you the second meeting some do it a right way and then we also have um arents
Ironworks um we're still waiting for pending submission of their architecturals I did talk to their attorney and they he is still in conversation with his applicant um and then we also just yesterday well came in Monday and and
yeah yesterday's um we have the Plaza One um which is only two weeks and we have a holiday in between uh it's a potential use
VAR interation and interpretation and if if we don't interpret it then they put in for Vari did Super notice no this is just completeness
so C is completeness the metal folks is we haven't heard that we don't know where that's correct that it was deemed incomplete um so the clock is stopped on that um and then PL one is interpretation or
use right so I guess we follow the same compl I would say the 23rd though it's an interpretation I I read it essentially they're they're
they want to put it's it's a deep it's it is a it's an interpretation of whether something is a permitted use or not and if not they're seeking a D1 variant so without getting into it too much it's it's a use that we need to
figure out if it is actually per and if and if it's not then they're ask for a d which then I don't know what that means for um and then um just for looking a little bit forward um
July 25th we had talked about a joint meeting with the HBC um for the historic district and I did recar an email from from Dennis that the HBC would have a quum on that day still waiting for Cara
to give me clarification on the people that need to be noticed for that meeting whether the 25th that was potentially yes the 25th 25th 23rd the 23rd it's the at Tuesday it's
the 2 so our so it could be our regular July would be our regular July 23rd meeting um but we would do a joint with HBC the plan element that was the yes it would be the yeah the historic element of
Master Plan um and I'm still pending U some clarification from Cara regarding the notice for that and then Baza one would be possibly complete and if I get any we're not having a meeting in the
night sound like it um I didn't say that um especially third yeah right now being two weeks from there I don't see any agenda items for the nth
but there's no resolution hanging out no there's no resolution hanging out if 189 were to come back tomorrow morning with their esro yeah still within the window
to I've defer to B that yeah probably window well you also it would be an updated completeness right so I'll be way your regular meeting in July I I somebody cover there's actually
a reason for somebody to be here okay well without without revealing anything me like will would there need to be action taken on so we do need to call that meeting if yes gotcha that's
all ask which one special yes no I meant I meant that based on that there's not also action that might have no okay after the third we'll
know no after we hear from other people yes to hang on the vote anything more before the board any questions to share items I did have one I have one thing just real fast sorry um because I missed the last meeting Elena
sent an email out about cross acceptance meeting on May 30th is there anything that needs to be followed up from that or no there's something I got in my box think that's for our behalf okay there's no repor not that I've
seen well well we're also here and my Champion is on um mik you are on right um did under the recommendations from the um the parking committee they did uh
approve spending money to do a new survey of the municipal parking lot when DPW garage is so if you want to engage one of the local surveyors to do that survey so that we can take a look at boundary lines and J chop and like look
at better layout okay okay Mike you good with that yes I am thank you very much sir anything else before the board no there were no bills um they came in a
little late so okay motion to the jour they don't say anything over that come on guys second thanks Jim