i'm not we don't I'm not sure Does anybody else hear the audio no Yeah No Yeah I can't hear anything either but I thought maybe they just had us all had themselves muted until started
to be on it How about now perfect Thank you Karen Okay good Right All right Um Justin here's Justin Let's just wait one second Justin we're going to let you sit down We're going to help you like I was going
to say if he wants to switch to the side I'm not a Sorry Traffic from the city was a Was it bad all right we're recording I'm going to call to order the planning board uh zoning board of adjustment meeting for
Flemington Ber of Tuesday April 8th 2025 Uh please rise as you are able I pledge algiance to the flag of the United States of America and to the republic for which it stands One nation
under God indivisible liberty and justice for all All right This inerson and virtual meeting is called to the provisions of the open public meetings act Adequate and electronic notice of this in person and virtual meeting of being provided by way of publication in
the Hamburg County Democrat and Korea News newspapers honor about January 23rd 2025 and January 19th 2025 In addition notice of the meeting was posted on the door of the Bur Flemington Municipal Building located at 38 Park Avenue and
any handicap accessible entry set too posted on the municipal website provided to the municipal park and distribute to all persons of any requesting copies of the same This meeting is being recorded with both audio and video and may be rebroadcast This meeting is a judicial proceeding Any questions or comments
must be limited to the issues that are relevant to what the board may legally consider and mutilia and the quorum appropriate to a judicial hearing may must be maintained at all times Um before we just get into the agenda in
case anybody is want Yes sure Um Mayor Carol here Council Sarah here Mr Campion here Mr Show Mr Schwanger here Mr Dashner excused
Excused here Mr Excuse me here Mr Fargo here and McMhat excuse Yeah Save my no all I was going to say if anybody
is here for item eight on the agenda Um that item will be um passed to the next meeting They are submitting another submission We are awaiting that submission Correct Right Just in case anybody want to make sure it's covered All right So item one on
our agenda is public time for public comment This is for items not currently on our agenda If nobody in person or online has any public comment and don't see anybody online with a raised hand or
other nobody in the room So moving on to item two mayor comments please We don't have any today Okay Um item three council comments please No comments this evening Thank you Oh we haven't had a meeting We haven't had we had a meeting
last night because there's a three three there were five Mondays in March So we had no meetings right so our next meeting is this coming Monday night Okay Well I look forward to that Um it's the highlight of my Tuesday morning watching it on the video
Um item for HPC comments Uh Dennis we have anything please we didn't have a meeting but I just wanted to remind everyone that we're having the house tour again on June 21st from 11 to 5 and always looking for volunteers Anyone
that volunteers gets a free ticket So if anyone's interested hcis historicfleington.com That's it for me Okay And your tickets went on sale Dennis right do you have any What's the traction so far good Uh we've got over
30 They went on sale uh April 1 I have over 30 already which is great Excellent Good to hear Um all right then let's move on to item five professional reports As we don't have the planner of traffic engineer I'm going to assume they don't have a report but
um great I love this Um right item six approval of minutes for the last meeting Um as you all know we do not have a secretary current Uh so the minutes are going to have to follow on a later date Now do we want to have a discussion
about our options um not about secretary has to do the minutes So in these we have a couple different options We priced what it would charge to have a transcriber do them Um council could do them at council's
rate And there's also an option of when you hit this button since we do have the Zoom platform there is a transcription that takes place Now somebody that wasn't at the meeting might have a very difficult time We certainly could not
turn that over as minutes but somebody that was at the meeting could certainly take that and know enough from being here and knowing the people and knowing how the process goes to draft minutes from that transcription is is asking our
clerk to do it and pay her separately not an option That's an option So I mean until we make a decision tonight I just wanted to let you know that these are the options we've looked at I'm hoping this isn't going to be a situation for
much longer But is your last option is that like an AI thing or is that just a That's what the AI zoom is I think that space So you hit this button and AI just kind of transcribes But did it transcribe or does it like do its own thing
well I guess it generates a a set that you'd have to go Somebody would have to go say because I mean this is the thing I mean minutes record action They don't record conversations It's a full written recording of it Could plug it into an AI
and ask it to turn it into minutes But that's not minutes Minutes record actions It should not be recording like who who shot John It should be recording John was shot So maybe it's that we're we're look too much detail Too much detail No no no And
and that's why I was saying we certainly first of all we don't want to just take those minutes because they're not fully legible because they are whatever they are And this is this tech is technology over and above my head You probably understand a lot more than I do But
those could be used as opposed to going back and listening to the recording That's kind of what I'm getting at Um Oh so we could print them out So or and just say "Listen can you kind of put this in or I could do them or you know whatever We we have different options." But what I was kind of hoping
was that that was at least going to be a better transcription let's say in place of actually having a transcriber here But it's not the case Well we don't need them transcribed I mean that's we do not need them transcribed Oh we have Carla
do that part And I certainly think because it was a public hearing you and I would want council who was at the public hearing to prosec on Friday Let me talk to Carla about it Right if she would take the transcript and like look at the transcript and edit it down to minutes
and I could send I could circulate to you what we found as far as you know the like I said the cost which I get if you don't want to do it but it's that and it has the quoteunquote transcribed minutes from the new so you can see what I'm talking about which should be that
all right thank you gives us options um but although we're used to having them for the next meeting We'll just have to get used to something else for a little while but then we will get caught up Promises Promises Um all right So
item seven is resolution 2027 Huntington County Democratic Committee application 202408 This was distributed I've lost track when I did it Forgive me everybody I'm trying to do all of this as well Make sure we get
everything out I It was distributed I just have two changes to make on the record Um they're both just spellings of last names The bottom of page one uh Frank Banish's last name is B A N I S C H and Michelle Leaf Tag is L I E B T H A
E L I E that's one Yep So unless anybody has any questions a motion in a second motion Okay A second
Hill is not on this board Oh yeah Um yes He's not on the second page Why do I have those you know what i probably pulled this from an old um and didn't know quickly enough
yes uh yes Mr Squalified Mel yes Mr Campion yes Mr show Yes Miss Whitman Yes
And Mr Yes Perfect Thank you We'll sign that Um I'll get that changed and then All right Um as said um at the top of the meeting item 8 completeness spark car wash is carried to the next meeting
or well the next meeting after we receive that amended application Right Um we look forward to that All right Item nine completeness uh J Mastro Inc application 20253 lot 17 lot 11 35 Main Street for a
minor site plan um report and comprehensive as usual u distributed to everybody if you didn't get it let me know because then we believe you all got it yeah excellent um
so Bob do you want to run us through this yeah this one is relatively straightforward and somewhat simple um I outline what the ation is is essentially a conversion of the second floor what is referenced as a conference room into a department which can be permitted use Uh
kind of outline what uses are in the building Outline some issues associated with the current lots compliance with the um zoning criteria um went through um you know all the documentation submitted did the checklist There's a
number of items the applicant would be asking for a waiver from um the uh all of which I believe I was recommending the waiver be granted They're listed on page two of the report Um there was two items that I would
again the applicant provided them today side only confirmation from the board secretaries as to the actually filing with fees uh and filing the escar agreeing the applicant's attorney right provided my I assume it went through the burrow as well
um but there's a number of items listed here that would be not applicable that are under item two under item three is requested waivers permanent waiverss given the limited nature of the application there there are no site improvements proposed as part of this strictly an internal conversion of the
building Uh the plans reflect what is on the site Um and I kind of summarized that in the beginning of the report Uh and there were some temporary waves associated with three of the checklist items Um so at the end I was kind of deferring to to Cara on this issue of
the um non the non-compliant components of the existing lot were that raised to the level requiring the bearings I know um Ron Wright who did send an email to me to car this afternoon um with her position as to why there's a require
variance So I'll defer it to Cara on that Um but those are the two items outlined in item five Uh and there was um uh there was a couple items that I was recommending a denial on the and the applicant indicated that they're proceeding with revising plan basically
to show I did a very basic zoning analysis but they really need to provide something more official and put it on some sort of either on a plan or in some sort of a resubmission document and to also show u on the plan what what the building setbacks are I believe the building is compliant but again the
documentation is um is needs to be depicted and the applicants said they were going to be doing that So that would be items um 4G and 13 um and the temporary waiverss for items 69 and 35 and the rest of the permanent waiverss
in the nonclickable are outlined in the report So just saying so the 4G and 13 would be uh reading the summary Um no no no just they would be waved entirely or No they don't have a copy of your letter they're
incomplete They were incomplete and the applic that that is correct right Yeah Yeah And temporary wage would be 69 and 35 Uh correct Um okay So with regard to the
waiverss um I I again did not get a chance to take a look at the email but Bob did show me the um the email um that Miss Wright had provided Um I do agree based on an argument we do not they don't have to apply for they don't have to pay for the neighbors But what I
would like to do just to kind of close the loop on this since they are before us it makes sense for the board to take a look at that and incorporate that into whatever approval they grant So in that way it's there it's memorialized so anyone down the road doesn't have to deal with it However if someone ends up exacerbating them more so than what's
currently there then they have to come back to the board for you know a formal variance But we can definitely deal with that at the time of the application and memorialize it Um other than that um if the board agrees with uh Bob's recommendations um we would declare the
application incomplete at this time until we get the information um that was provided with regard to 4G and 13 Bob gets to take a look at that and then uh once he indicates we have everything we could do a complete status right
okay So we don't feel that those things right wait I mean that wasn't what I thought you were going to say Sorry Go over again You want to deem it incomplete for the two things that B Yeah What you what you precisely what you could do is deem it incomplete Uh and they're very minor
stuff So if you if you want to say give the applicant a time frame um if the applicant's in a hurry to get out of public hearing give them a time frame Get this in by whatever We just verify that you submitted those those two items and then advertise the hearing and at
the hearing make your determination of completeness and proceed with the hearing a little like we did with a previous reason We've done that Yeah The only the only thing that we would do and I think what we've done is let Bob confirm and email that it's complete and then once we get that confirmation then
we could say okay we'll schedule you for X meeting confirmed it's complete We don't have that issue of you know wait a time frame they can get it in When they get it in Bob says "I have it We're good." Um then we schedule the hearing and then at that hearing we'll do a
filing of completeness and then jump right into the hearing Does that make sense makes sense I I know we don't have secretary now but I'm not I'm trying to think I don't I can't recall if we have any pending applications No that I can think of Well but we wait
for their completeness Well it has to resubmit We're going to have to do another complete listing on that before they go Yes exactly Yeah we don't have any other things But in terms of um if we were to schedule I
don't think we have time for the next meeting in April that will be 22nd Well you don't want to hear that they have this stuff in Right I I certainly don't expect it's going to take long I'm sure they're going to take care of it But and again it's just more so to stick with
that practice because once we started veering from the practice then we get ourselves down this other road and we got to circle back So let's just we're doing good Yeah No that seems good I like that I like that Yeah that seems good And I like I don't know the rest of the book but it seems like a reasonable
thing Um I'm a fan of consistency Yes So this consistently better for everyone Good point And then it's it's in the applicant's hands whatever So we'll resubmit and we'll ask Bob to
issue a letter saying it's complete Correct And we'll just have a hearing and we'll do both at the same time We kind of do a cons to the board saying got the items Okay Thanks Y rather than a waiver we prefer to do it that way now rather than
granting a waiver and have just so that then we know when to we don't schedule until we receive those things as it's complete So the motion would be to deem the application incomplete with regard to items 4 G and 13
Um temp so temporary waiverss they would need to comply with the temporary waiver items as well temporary act So 69 and 35 permanent waivers were for uh permanent waivers were for the um the submission of a um
um a zoning analysis a more formal how how this lot maybe I maybe I got it exactly correct in my report but for them to tell us what elements of this lot are non-conforming what number is that uh that's 4G and then 13 we built we're building setbacks I honestly don't
remember what that wasn't something you planned it set back wasn't identified Okay And what number that was item 14 13 That was item 13 Okay So we we're not granting any permanent waivers Oh yeah
There was a number of permanent permanent waivers There we go 3 10 B 10 D 11 18 24 33 B 33 C 33 B 33 E and 33F Okay And then the temporary wings
were 6935 Okay that's yes Yes Mr Yes Mr Yes you are Thank you Right No problem All right Almost discuss
So who's going to if they submit complaints up the date so once you say you have it let Karen me whatever know and then we'll then we'll work then we good question now then
you pick out the hat Yeah I'm trying to cover all the hats right now Well we'll get to that I want to talk about um so chair items I put budget I just wanted to let you know that on your
behalf I submitted uh Bill Hans asked for our budget and I submitted some numbers to him Um which I basically went through our previous appropriated for 2024 and um basically asked for things in line
with that and what I actually did as well is I actually asked for items um in line with the actual rather than the appropriated in some cases So for some uh line items we'd appropriated more than we actually spent So I asked for something in line with what we actually
spent plus like 10% for the next year One item we'd appropriated less than we actually spent So I asked for something in line with what we actually spent to be more realistic Um and the total for the professionals was still less than what we appropriated and used last year
So um I submit that I haven't earned anything back to speak to that Well thank you We had a very uh robust uh budget discussion in our last meeting which was specifically through budget Um and I believe that we've set the gold
standard with detail and how we speak to the budget Um I was a little bit surprised that not everybody on the council really understood how to read the line items Um so I was actually able to go through based on some of the detail you gave me and go boom boom boom
Oh $0 postage Um I requested that the rest of the council get the same type of detail on the right items too So hopefully that going forward So yeah because one of the items is we have conference meetings trainings and so because we have you're training the
paper and we have two open spots So um Carol reminded me so we put in for three trainings So we've appropriated three domain names whether we use them or not So things like that and the rest of the stuff I just tried to do it in line with what we um lean the planning board and
we unders we underspent um last year anyway Um so but we'll we're going to one of the tests I'd like when we talk about it later with the new secretaries I'd like to be more of a we can keep a run in total of that versus the invoices that come in when we audit the bills we
tend to just look at them but we could keep a run in total and just keep an eye on it where it is through the year just for interest um and keep report that as part of our updated agenda possibly So I just wanted to let you know that so you all knew and it wasn't secret and
special or anything It's just Bill Hans asked me to put it in and I put it in Um next meeting will be April 22nd I currently don't know what we've got on the agenda Frankly I don't know whether we have anything on the agenda Um so we'll keep in mind whether we are on or
not We'll have to see Um committees um do want to keep going with this um is with with regard to the um assessment of the sign review
committee I've asked Beth to pull together a report which he promised me by the end of the week which is to basically um assess look look at what what our ordinances currently
require as per ordinance what we are actually doing and what we need to do to kind of compare the three like because there's gaps right we're concerned about how we manage the process
Um but there's certain aspects of requirements on ordinances that we need to make sure we cover or recommend for changes to ordinances for either requirements or how we do it But I'm trying to be very
vague with that feeling I have just sidebar with the council woman because the planning board budget was really the only budget totally scrutinized last
week I really suggest that we hold off doing any committee work until it's adopted Okay Sad to say this but I'm not I don't know what the agenda is on with some of the council but I am concerned about how uh
it was singled out with questions but that would be denied by the council members that did that but it's true It's on right um Right I was just say hold off on the committees until the budget's approved We certainly don't I certainly don't
have to schedule any time for budgets I'm going obviously the work that is done really before that right that's the introduced The budget won't be adopted for a full month once it's introduced right
um certainly we'll keep that in mind We'll we'll minimize the spending um until we are clear We obviously have to pay what has been what has been used this date from January because this covers from January to December So but
we'll keep it to a minimum until the time when we're given full clearance Um absolutely That's the best way forward That's the way we'll do it Um so we won't be meeting that means every So it's it's in hand everybody Um we will do committees
Um dumb question Is it the same fiscal year as the state or you calendar year you want calendar year yeah we do not run year We calendar year Okay Right now we're running on a temporary budget Gotcha That's right I don't
know Thank you Right Um Okay we'll do any other chair items anybody wants to raise right now don't see any hands Okay Um again we'll move on to the bills but with our current situation item 11 the bills
Um I have got the um information the information is being passed on The invoices are being passed on to Did that make sense what I sent to you about the Yes And what yes And um I sent it on and then I've asked them but they're going
to send me the POS when they've done them So then I think that's what I would give us at the meeting Correct So we're a little behind on that but they are being process They're being sent to the right department for processing And the only thing I would say we just haven't brought them to our meeting yet Yes And
the only thing I would say is I think something that would help and I think I put this in the email would if when we send our bills out send a copy to Carla Okay Right There was somebody else that CC that they're going to Liz Liz Liz is
processing them Okay And then she's going to get me the POS so we can then bring them to the next meeting So there's been a little delay but I have found I'm out the process Should they go to Liz or Carlin liz I think CC is the deputy treasure
She's taking care of taking care of the bill to just CC as many people make sure But um yes there's it's been a little challenging but I I feel like we're on top of what we're aware of what I I have got um emails and phone
messages forwarded to me now Um so in that regard I have to apologize and choose Spark for they had left us for the last meeting like are they coming are they not they' left us message but it had been on her answer machine that I
got access to at that point So I have that now I heard that and I'm like well I guess they're having the meeting with Bob They know that at this point anyway So um yeah that they're on their way Yeah but I've captured all the other emails I've been sent and we've I've covered those all the messages that were
sent So we're just then between us K's helping everyone's helping me make sure that we don't drop a ball That's the main thing We're not dropping anything regulatory wise or what we need to do Luckily we're a bit light Um I just have one question from anything that went on
with the wall the last thing was that when they had a plan revised plan suggestion you know because I had member offer to say you want to come in you want to talk to us and they said they were in the process of putting some revisions together anything we can do
moving forward in the chat Okay So I put on here the first time ever I'm 12 Not first time ever First time in a long time Um an executive session to talk about secretary because I wanted everybody to be involved in the
discussion So um if we move to that then the thing is you guys on Zoom and lock You have to lock it I don't even know I don't remember So let me let me make the announcement first before we get everybody off We're going into executive session to discuss personnel
matters involving planning board secretary Uh we will not take any formal action during executive session And will we be adjourning right from executive that's what I was going to say Yes We will not be returning back to public session We will be adjourning the meeting directly from executive Can do
we just stop the recording then yeah just close the door Yes Lock out We have to lock everybody out from anybody calling in now Nobody's on right now Just the panelists
Behind you Um well I'm going to pause it once we get the motion and second I'll close the door and then I'll I'll figure out how to lock it while we're in discussion If anybody tries to join I'll just kick them right off Right Thanks Appreciate that I can figure out how to walk Motion is second Uh who was my
second i moved it Just didn't do it All right Um all in favor opposions not online Can I be kicked out or you want me to say um it's up to you You can end the conversation I don't know if
you have any input that you want to give to what I would do All right we're going to stop the recording