Okay. Okay. Almost >> will legal or Mark be here? No legal. >> Okay. >> Mhm. Good. You. Do we have a list of Folks for mayor comment and open forum.
All right. I'd like to call the city council meeting to order of February 10th, 2026. Please rise for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation
under God, indivisible, with liberty and justice for all. >> I would look to for a motion on approving the agenda. >> So move second. >> Motion's been made and seconded. Any further discussion? All in favor say I.
I. Post. Same sign. Motion carries. Moving on to the consent agenda. Looking for a a motion. So move. >> Second. >> Motion made and seconded. Any further discussion? All in favor say I. I. Oppose. Same sign.
>> Motion carries. We'll move into the mayor's comments and open forum. If you did not get a chance to get your name on the list, uh you're welcome to take the time now, take a few minutes, give us your name, and state your address.
Hearing none. Moving on to the uh public hearing to amend the cup for St. John's Church for the installation of sign. We will recess the regular city council meeting at 5:31 to conduct the public hearing on the cup amendment for the
addition of a sign for St. John's Church. With that, is there anyone present who wishes to speak for or against this matter? Please state your name and address. Deborah Olsen, 600 Dwey Street. So I'm
right across the street from the church. And this has been brought up since 2008 in regards to the parking situation. And I sent all of our council members pictures. You cannot see if you're going
from east to west until you're at the very last car if somebody is at the stop sign. And I'm sorry, you know, I brought this to the DO's attention. Sarah has the response
from them. And their reply was there's nothing they can do. They feel that um the yellow markings are there, but the yellow markings are not in compliance with state regulations.
20 feet from the crosswalk, 30 feet from the stop signs. And in 2008, I did bring um information to the council in regards to the unsafe
head-end parking versus a backend parking because you can't see. And the DOT had the recommendations, well, if you leave it angle, they'll slow down. No, they don't. Katie can We've got
quite a few that think that's a speedway there. They like getting air on that first hill. And so the signage being 7 foot only adds to a barrier of being able to see
on that corner. Thank you De for your comments. Is there anyone else present who wishes to speak for or against this matter? Anyone else present who wishes to speak for or against this matter? Please state your name and address. Take
a few minutes and share your comments. >> Um my name is Jerry Goble and at 10544 135th Avenue Northeast in Bing. Just out of town here, but um my daughter is the scout here in the room. So, I'm familiar
with the project as far as what has done uh been put in place so far. As far as that, she'd like me to speak um a little bit on on what has been put into it. Um so, I know that the sign currently, you know, where it would be sitting was
talked about by the city and met with um before the uh before it was brought up yesterday, the planning and zoning whatever um to meet with them and discuss that and that it would meet the
setbacks and such so that it would be in there the way it would be angled. Um you know I don't know how it would apply to the parking and stuff like that and you're talking about the concerns there um and that could be I'm not sure what that means but uh but I know that the
the sign currently there is no sign for the St. John's C St. Catholic church. Um the sign that was up was um taken down a while ago because it was deter that deteriorated. And so not you know it's
it's vital that have a sign for that so that people know it is there. Um and uh I feel that that is something that is um necessary for any anything like that. So, um, as far as the setbacks and stuff
like that, um, you know, the how it relates to the parking or whatnot, I I don't know how all that works with the the rules, but um, I do know that it was talked about um beforehand with the setback at when met
with Mark and Sarah with the city before. So, thank you. Could you ask your daughter to come up here with you? >> Sure. Angel come up. >> I just have a few questions. A, I think it's very neat that you chose that for
your Eagle Scout. I I think that was a big deal. How long has you put into getting the your thought process, what you need to do? >> It's been almost a year now. >> Okay. >> Over a year. Did you design yourself
>> or work with a >> I worked with a granite company to get it designed. >> And did you have to direct them? >> Yeah. And then I actually sent them the
city's like rules and guidelines and stuff for signage and where it's placed. I don't think there should be an issue with the seeing because It's kind of like it's said, it's angled
and it's kind of out of the way. The main issue that I hearing is with the signage is that there's already an issue seeing. So, I don't see how the sign would get in the way of that. >> Could you show her your pictures so she might be able to describe it? Oh, there
you go. So, it's not a big dense or anything like that? >> No. >> As far as lighting, where are you going to have lighting? >> Um, so you see where like there's blocks and stuff on the bottom there? We probably have like
just lights that went in the ground facing up at the sign. That's about the most we do. >> Okay. Well, that good looking sign. >> Thank you. >> And I think you put some thought into
how to do it and you definitely got the professionals when you went to the the whatever you want to call it the granite guys. I don't know what they're necessarily called but you put work into this. You
didn't just decide let's put in a sign. >> Yeah. No, because this is something like like my dad said, there's no signage there whatsoever. It got taken down like
I don't know a while ago and this no one's had the initiative to like go forth and do it and so I decided to and we have multiple people working on it and a lot of the work is like people are
have um given up their time and their effort to do it >> and were you the main head of chatting with these people talking to them about what you want and how you want it. >> Yes. Okay.
Well, kudos to you. I think it's a very nice addition and keep up the good work. >> Who will be doing the work? Uh the brick person doing the brick will
be Keith Caner and then um no I will be getting people from my troop and the just other people in the community involved with the brick work and all the other stuff that they can do and we don't need professionals to do or
we just need a little help >> and then we'll be getting the the from Mercury Granite. >> Okay. When do you hope to start work on it? >> As soon as the grounds.
>> Okay. >> But I've got to get this done before July 7th. >> That's my 18th birthday. >> Oh, yeah. That's a big date when you're going under your ego, isn't it? >> Yeah. >> Okay. Well, I would
community says thank you. >> Thank you for your time. >> Yes, guys. Anyone else present who uh wishes to speak for or against this matter? >> Mr. Mayor, if I could, I read Deborah's email and I did some investigating
yesterday. Um, did you see me outside last night with a big tarp? My husband and I went outside and we put the tarp up and we took turns driving around. And as long as you pull up to the stop sign like you're supposed to, it doesn't interfere with anything other than like
the cars. If you're planning to stop at the stop sign, it doesn't prevent any other further line of sight. We were out there for like a good 40 minutes taking turns holding tarps at six feet tall because that's how tall my husband is.
And unfortunately, we didn't have any other like 10ft pools to put up. But um if you're planning to stop, I don't foresee it being a problem. I'm not disputing that people use Dewey as a raceway because they do. But I didn't
foresee any trouble. and I went during the day about 1:00 and then I went again with my husband at 6:30. So, I think it's a very well thoughtout project.
So, good job on that. >> Mr. Mayor, if I may. Um, planning commission looked at this last night. We didn't have any concerns. We didn't have anybody speak out against this project and On a also on a community note, um before
we seal up our time capsule, I think it'd be prudent for you to put your project in our time capsule. So your name will be mentioned in years to come and also if you're public speaking, you
definitely deserve your scar award for that too. So we have no concerns. Great. Thanks for the comments, councel. Uh, we will reconvene the regular city council meeting at 5:42 p.m.
With that, is there a motion adopting resolution 2026-09 approving amendment to the cup? >> So move. >> Second. >> Motion's been made and seconded. Any further discussion? All in favor? I. I. Post. Same sign. Motion carries. Thank you.
Moving on to item number seven. Nicole Hyam. Did I say that right? Is Nicole here? Okay. Uh was gonna discuss a winter parking violation. She's not present. We'll move on. Moving on to item number
eight, fully wastewater project update. Uh Jared from Bolman Inc. Good evening, Mayor Council. Uh and closing your packet this evening is a proposal for the next phase in the uh completion of the regionalization
project uh which is the decommissioning associated with the existing wastewater ponds. Um the preliminary schedule's been identified as part of that proposal. We have been in contact uh with PFA.
They are um allowing that to be included as part of the existing loan. Uh which is good news. So that's paperwork that we went through on the front end of the original project. But nonetheless, um the completion of the
project is scheduled for fall of 26. Uh we'd be preparing plans and specs and getting bibs for the removal of the bioolids in the existing pond and then some grading around the edges uh and then finally seating
that area. The proposed uh fee associated with that is an hourly not to exceed of $195,000. So with that, I'd be happy to answer any questions that someone had. >> That's just engineering, correct? >> Correct.
>> What do we know of as far as estimates for the project of actually doing the work? >> Uh I did have that. is somewhere >> two to two and a half million total I think with the engineering
>> and that also would be included in the PFA also. >> Okay. And completion by November of 2026 exceeding and all. >> That's the intent here. Okay. questions, comments? We have to do it.
>> I have none. Make a motion. >> Well, yeah, it has to go. Um, and hopefully we can do something with it down the road, uh, as we continue to improve or enhance our parks. Um, all right.
Uh, so we have to consider approval for the Birch Pond decommissioning plan. Quote, I'll make a motion to consider the approval of the Birch Pond decommissioning plan. End quote. >> Second. >> Motion is made and seconded. Any further discussion?
>> Favor say I. I. Oppos. Same sign. Motion carries. >> Thanks, council. >> Thanks, >> All right. Item number nine, fully legion update on the parking lot conversations. We have VIP here to
>> the honorable citiz citizen of the year here to share with with uh what's going on. >> Yeah, Mr. Chairman Dwayne J. Walter 7665 Ronabby Road Northeast Foley, Minnesota 56329.
Yeah, I'm here on behalf of the Fully American Legion. Also have Mr. Jim Almond with me and Mr. Gary Guba is also here. Mr. Swanson is also a member of our Legion club. Anyway, a month or so ago, we got a letter from the city uh
concerning the vacant lot that we're that we have up by the Legion. We use it as a parking lot sometimes. But we received a letter from the city saying we're not in compliance, therefore we got to get in compliance. I called Miss Brun and we had a little conversation
and I indicated to her that we would like to have someone come to our executive board meeting and tell us what we got to do when we can do it how we have well how we have to do it. I also told her I would like to get on your agenda for your meeting and she said
that's fine. So we had u again excuse me if I don't get it right council person Makawitz >> Mathawitz >> Matawitz and council person Gandic came to our executive board meeting. It was a
good meeting. It was informative. Uh uh I think it was productive. We stated our position on a few things. They they brought a copy of the ordinance uh for us to read and u so it was a good meeting and we didn't reach
any decisions or anything. They can't bind a council. I realize that and uh so I'm here and if I if I may approach the uh the bench I'm used I'm used to swearing on a Bible. You know you know I mean this is different >> like you're used to being >> Yeah. I I I've I've I've been there
several times. But anyway, >> uh can if I can approach and pass this out, >> excuse me for not typing it out. I'm not a good typer, but it's just a few questions and certainly don't have to expect all
the answers tonight from anybody because again, we're willing to work with you in any way possible what we need to do. >> Thank you. She'll she'll likely be the one who helps answer the questions. So,
>> I got uh Yeah, I'll just run through them real quick. Uh the first one again is uh is there a timetable for the compliance? Because because we don't know if if it's a year, if it's two years, if it's six months,
whatever. I mean, everybody realizes we're in the middle of winter yet. It's pretty hard to put black copper concrete down in, you know, in this time. So, that's first one again. And again, I don't expect answers for all these tonight. The other one, is there a variance or special condition use that that we need to apply for or is there an
interimm ordinance that would allow us to have the parking on the interum? You know, number three, what needs to be included in the plan? And the reason I do I'm I'm asking this is when I was with the county board for many many
years we used to have people come in especially the planning and zoning they would come in with a plan present it and all of a sudden staff would say oh you didn't do this you didn't do this now you're making a people go back and come
in again so what I want to know or the legion know is what are the requirements in the plan lighting is there lighting requirement striping ing number of spaces, handicap spaces, is there a depth to the asphalt, is there a setback
from the sidewalk or the alley? In I did put down ingress, egress. Yes. Have two or one. I don't know. So, we would like to have some direction from somebody of what needs to be in the plan. So when we
contract somebody to come up with the plan, we'll meet the specifications rather than having to come back several times. Number four, can we do the project in phases? And we've got three separate lots up there. It's a 60ft frontage,
60ft frontage, and a 30ft frontage. So, we were thinking we maybe do a 30 foot one or the 61 in phases because we don't have a lot of money first of all to deal with and I don't know what's going to cost us or the legion. So, that would be
just another thing I throw out there. The process number five process once we have the plan do we meet then with the planning commission go over the plan and if there's excuse me if there's green space requirements you know whatever
suggestions they may have county city officials then is there final inspection and final approval you know again I don't want to go out and the legion doesn't want to go out and hire somebody to come up with this plan or develop a plan and it and it's not going to go anywhere it's going to say
No, we don't accept that. Yeah, we want to meet all the requirements. Number six, any possibility of the count or the city sharing in the cost of getting a project completed. We don't have any firmal estimates,
but we did talk to a gentle from hard drives and who just comes to Legion every so often. He looked at it last summer and and I told this to the council people. He said between$85 and $100,000, you know, and some people are saying I
don't believe that that it's going to be that much money. I have no idea. I called Hansen Paving twice. It says, "Sorry, we're not available at the present time. So maybe they don't work in the winter." I don't know. I didn't leave a message.
I should have. So I don't have an estimate, but I'm just telling you what somebody from hard drives told me. So the last one is do we have any type of grace period where we can use the lot for parking while getting the plan developed. We just had a big event
Sunday and if you drove by there Katie you saw all the cars there on the parking lot and I want to be able to tell people up there if they ask me can you park there I don't want to say sure you can park there and all of a sudden they're going to get a ticket because then it's my you know what. So, if we
can use that on an interimm basis, work out an agreement with the city, that would be wonderful. And uh you know, we're we're willing to do whatever has to be done. So, if you got any questions, I'll try to answer them. Otherwise, I'll ask my two colleagues if they want to get up
and speak. >> Well, I think you covered it well. Thank you for all the questions. Uh certainly obviously um we'll have to get with uh uh administration on on what maybe some of these finer questions might look
like. I don't see why there wouldn't be opportunity to work with you. Uh and and >> having a a timeline that seems reasonable uh you know and >> I think we're all trying to uh >> well well the same thing improve
downtown. So >> Mr. I I don't want to interrupt, but the only commitment that I would like from the city if if he can make it tonight is that we're still able to use it a little bit as a parking lot because if if we get a cease and desist order or
something, you know, hey, I I'm not aware that we're in a position to say that you can't use it. >> Um, that's up to the city council. >> I mean, I'm >> I don't think we have any problem. >> I'm not >> I'm not concerned about him being used
right now. completed. >> All at our meeting that we had, all we ask is give us a plan. We'll work with you with whatever >> um you have in mind. Yeah. >> Um we don't have a time frame or anything. Just a plan, >> right? >> And
>> these are good questions to help us frame what that plan, what you can do to help that plan. >> Yeah, we I'm willing to willing to work with anybody. >> In the meantime, does anyone on council have a have a problem with them using it as is for now? Sarah is good. Yeah, just the question I have I can a lot of these
I can prepare the packet for you and get you clarity on all those because they're all spelled out with an ordinance and I can go through that all we can meet on >> on the side. Um the the question I have for the council is the timeline just so that we at the staff level are doing what you want us to do. So um maybe
that's at least the time table for now would be helpful for us just so we're on the same page. I I think it would help um them for their timetable uh within reason, right? You already tried what is this thing going to cost us, >> right? >> And is it feasible to do it uh in two
maybe two or three phases? I would say most folks that are going to give you a quote are probably going to tell you to get it all done at once. >> Well, you know, the reason why I bought the phases because again, depending on the quotes, you know, if it's reasonable and we can handle it, we'd like to probably do the whole thing in one time,
which would make most sense. Yeah. But if they're going to come out with, you know, $85$100,000, then then we got a different issue going then. >> Uh, personally, I want a date, an idea of a
date when we put give them the let's wait. We'll give you until December of 2026 or whatever. I want to see a solid date. I think that's appropriate.
>> Um, I think it's a good starting point. Maybe by the end of 26, but you know, not understanding some of these other items like lighting and and what have you, project can get real expensive real fast um with those items. And so,
>> but that's why you want a date. I mean, we can do >> Well, I I can give them I can give them a date, but if it's a half million dollars and they got it, they ain't gonna they ain't going to get it done. >> But you don't do the date before they've got answers. And at that point, I think we have a
right to ask for a potential date. They're going to go through a lot of steps before they get to this is what we found out. This is what we need and they
should have somewhat of a time frame and I think we have a right to ask for a time frame. Well, if I remember correctly um with the um at the meeting um
the spring or the summer of 2027 was a idea out. >> Right. Right. >> I'm okay with that. Yeah. I mean there there's a lot of things that you're going to have to go through. Definitely. >> Yeah. You know, to be very honest with you, we don't we don't know. Again, I'm
not an engineer or anything. You know, I don't know what's underground, what kind of base you have to have. I have no idea any of that stuff. You know, if there's going to be a super excavated and you got to put a bunch of class five in and then you got to put two inch I don't know if it's two inches of asphalt or
three inches of asphalt or what it is. >> I got no idea. >> Does it have to be asphalt? >> It will have to be hard surface. Yep. >> I mean, >> right. It can't be. We Somebody threw out it could be crushed granite. I was told it cannot be crushed granite. >> No, the code does not provide for crushed granite in the downtown
district. >> So, either concrete or asphalt, I guess. >> Correct. shown a crushed desk all out of the question. >> It needs to be a durable hard >> surace compacted. It does get hard. >> We have not typically allowed for that.
That doesn't meet the definition. >> That's a question. >> Yeah. Um >> I've used it and it does work. >> That's up to you if you want to explore that further. Um >> so fall of 27 would be my
recommendation. Yeah, whatever you guys decide. The council decides we'll live within that and we won't really start get going until spring now because like I said we have to get some contractors out there and take a look at it and again I have
no idea what's involved with >> Haven parking lot. That's the bad part that we don't either, you know. I mean, >> we talked about at the meeting, give us a plan. >> Yeah. >> Give us a footprint or something. This is an ideal we have. >> I mean, as far as I'm concerned, if the
ball is rolling, >> we can work with that, >> you know. >> And again, and again, I repeat myself. Our concern is we didn't want anybody parking up there and then getting a ticket or something. >> Well, you know, >> myself, I don't see that being an issue. not worried about that.
>> I think we all just want to see progress, >> right? >> Just the plan. >> You know, you know it has to be done. You're going to work towards it being done. >> Ideally, it'd be done by fall of 27. >> Um I mean, depending on cost and everything else, maybe you can do it sooner, you know, but
>> Well, soon as we get a soon as we get a plan together, I'll be back or somebody will be back from Legion. >> Again, I think we do have to probably go through planning commission, don't we? Yeah. Yeah. Um, I would just suggest if you want to give me a call, we'll set up a date to go through some of those requirements so that when you reach out
to your contractors, you know exactly what's >> Yeah. And we can get you I mean, I'm sure there's a rolodex somewhere of other contractors. You can get plenty of different quotes. >> Okay. >> Um, I think we can help assist with that too to some degree. Um, >> we can we can provide names. We just
can't make recommendations. >> Yeah. And just give Yeah, just give me names and numbers and and whoever to call and give as many quotes as you can. So >> yeah, in fact, in fact, council person Swanson had a good idea. And again, I was with the county for many years, so and I know what he's talking about. If there's projects going, you're probably
going to have projects going in within the city limits. And a lot of times if you talk to that specific contractor, they already got their stuff in town, you know, >> so sometimes you can work a deal out, but that's just the reality of it. So,
>> well, I appreciate your time and uh council people, you know, you don't none of you got an easy job. We were talking about it before and uh so thank you for your time and if you got any questions, get a hold of me, get a hold of Mr. Almond or get a hold of Mr. Gruba and and we'll certainly re come back if you
want us to come back. So, >> I have a question. >> Yep. >> Uh have you ever thought about adding on >> to the Legion? >> Yes. >> I I don't think we have. Have we? No, >> not that I'm aware of. No,
>> something that you wouldn't consider or >> not at the present time, I don't think. Yeah. Or Mr. Gondic, I don't think so. Yeah. >> And why would that be just money? >> Well, not only that, we just don't The truth of it is, fellas and ladies, we're
in an organization that we're dying off. >> That's the That's a fact. >> You know, the Legion's not gaining a lot of members. Mr. responses our our person get. He's got some new ones. That's great. But we're not we're not busting down the floodgates with people coming in trying to join our organization and
we're losing a lot of people every year just because we're getting old. I mean, that's fact reality. So, you know, we're doing what we can. You know, we're functioning. We're we're we're make we're we're in the black. You know, we're doing okay, but uh we're not super
flush by any means, you know. So, you know, and that's good because there are a lot of service clubs closing, a lot of them. And Mr. Swanson knows that, too. You know, they just can't can't keep going. So, but again, I do appreciate your time and I appreciate Yeah, we'll
work together and uh hopefully by fall 27, if that's the date, we'll have a nice parking lot up there. So, >> at least a plan. >> Yeah. >> Is what I'm looking at. >> Yep. >> Be happy with a plan. >> Yeah. I'm thinking if we can get a plan within a year. Y
>> so we got some Senator West what's going to be done and I think we should have a vote here at the council that they can use this parking lot till it's completed making a motion. >> I'll make that move.
>> I'll second that motion. >> Motion's been made and seconded to allow the Legion to continue the use of their bear lot as a parking lot in the interim. Any further discussion? >> All in favor say I. I post same sign. >> I thank you. And and we and again, we
don't have any real super big events. We have the big thing Sunday. We have like five of them a year and we have a car show up there. Basically, it's not going to be a parking lot per se that's going to be always full of parks of cars, you know. >> Well, you kind of hope it would be. >> All right. Yeah. Well, thank you very
much. Appreciate it. >> And we are willing to share with the city if need. >> Good. Thanks, Dwayne. Moving on to item number 10, uh, Southside Fairway Estates, the final plat approval. We have Carrie here to >> Thanks, guys.
>> comment. >> Thank you. >> Good evening, Mayor and Council. I'm Carrie Franklin from SE. I'm a project manager in our land development group. I've been working with the city on the South Fairway Estates phase one plans and plat. Uh you have the final plat in
front of you. There are 18 lots. Uh we also have plans that are about 95% done that are into the city for review. We have a storm water memo that's also basically 95% done as well as specs. Um,
as of right now, like I said, we'll be doing phase one. We have 18 lots on this plant. The project will have sewer, water, and storm. There will be some grading as well as grading for a pond. Um, and as far as the plaque goes, it's
basically just the platting of the 18 lots. >> Looks good to me. Planning Commission didn't have any concerns over it. >> Perfect. >> Mr. Mayor, we're just looking for a
motion to approve the flat potentially and then we'll proceed with review of the county and recording and that process. >> Okay. And as far as I'll call it phase two if when we ever get there, I mean, is it set up for it to for a phase two
to be completed? I mean the way it's designed right now for us to wrap around kind of like the original thought. >> Correct. Okay. >> I don't add about that. That was >> Yeah. So, um phase two would be exactly what you saw in the preliminary plat.
So, yes, you're right. It would wrap back down to 55th Street and there's approximately another 18 lots or so. >> Okay. The only concern planning commission had as in phase two is the size of lots
behind the house uh with the grading and stuff, but that uh will be addressed at another time. >> Okay. It's going to be a little bit where the pond is on the back, the grading was going to be a little bit steeper,
but we just thought with phase one right now, we'll concentrate on phase one and address things as they come up for phase two. Okay. And the pond will be on the back side
facing what? >> North. one. >> Okay. >> Okay. Uh and this may not be the po these plans for the next question, but what goes in the middle
or or is that to be determined like a >> park or >> Yeah. >> Well, I mean, whatever we want. One thing we discussed was a neighborhood park, you know, do the small park. >> Okay, good. Just want to make sure that
we understanding that that's just a just be available. >> That's public. It'll be public land. >> Okay. >> Yeah, >> perfect. When they talk about storm sewer and catch basins, I'm an old guy. Curb and
gutter. Is that meaning the same thing here? >> All right. I want to be sure that that's in design. >> Yeah, but it's a currently designed as more of that small curve similar to like 13 >> over there. What it's designed to be
right now. Yes. >> All right. I don't want it to end up like we got in exception. It's high maintenance. One thing we are going to put in there, we've been doing on 13, we've talked about, right, is put the some pump
direct connections in there right away. So, we'll send them into the back of the rightway line and that way we won't have the issues we experience on some of these streets. >> Some of the laws can go to the back, but some >> we decide I do all the car, right? Yep.
>> Yeah. >> Sure. I mean, >> better to plan ahead. >> Yeah. It's not that expensive. I mean, this pointed to fix it. >> Yeah. One other thing I didn't mention is uh
55th is a county room and I was in contact with the county engineer or the interim at least right now as well as the public works and they are fine with us moving forward. Um we just have to do an entrance permit and a utility permit. So >> conversations have been had with the
county as well. >> Great. Well, excellent. Any other questions, comments? Uh so I will approve the um motion to uh approve the final plat
for the south side fairway estates. >> So what what would be the timeline of completion for somebody to come in and develop? >> Yeah. So, well, at least as far as
working days, we we could start as late as around the 1 of August, or it depends on the contractor, too. It might have to be a little bit earlier, but I it isn't going to take very long to actually build this. So,
>> but the intent is to have it completed before the end of the year and then we do the final lift next year. >> Good. Any further discussion? All in favor say I. >> I. >> Post. Same sign. Motion carries. >> Thank you.
>> Thank you. >> One here at the end here. Um >> appreciate you guys passing that tonight. Um with the next step then we looking for a motion to start the bidding process for this project. Um plans being approved. Next step is for
us to publicly bid the project and we'll be looking to have a motion tonight to start that process next couple weeks here. Get that advertise in the paper and probably come in March for
>> Yeah, it's it's going to be uh well, we'd see it here around April. >> Yep. But we're um we're trying to fine tune a couple things. So it might fluctuate a couple weeks here or there, but we essentially want the approval to move forward to start that process.
>> Sure. I'll make a motion to approve um going out for bid for the Southside Fairway Estates. >> Motion's been made and seconded. Any further discussion? All in favor? I. I. Post. Same sign. Motion carries.
>> Thank you. >> Yep. Moving on to item 11, department reports. Police Department Chief Katie McMillan. >> Um, Mr. Mayor, members of the council, you received the stat report for the month of January. We had 413 calls of
service. Compared to 2025, we had 390. So, we are up a bit compared to last year at this time. Um, just one thing to point out, domestics were up. Um, so that is and that is one of the dangerous calls we can go on.
Um, I have been attending, we are in the process of getting our new record system and so I've been attending a lot of training um, all day long, three days a week and so that's where I have been um,
and a lot then I come back and then I train the rest of the officers. So we are been tied up with that. Um, I've been doing sidewalk enforcement for the ice and snow um, sending out letters. I did the Facebook post to get the ones that if we missed. Um just a reminder to
everyone to make sure they are keeping their sidewalks clear of ice and snow or any debris. Um just to keep everyone safe. And um the only other thing is I'm already starting to work on bicycle safety rodeo and getting the letters out for donations and I already got quite a
few that are coming in. So I appreciate everyone's support in this great event. This would be our 12th one. And that is it. Unless you have something for me >> on the equipment violations. Does that include delinquent license tag?
>> Yes. >> Okay. >> Yep. And those are expired tabs, headlights out, window tint. >> Yep. >> Uh Chief, with the some of the paperwork you gave us here under part-time officer startup.
Okay. Is that per startup? Correct. >> Yes. That's just to start up for You mean the stuff I got out for the workshop? >> Yeah. >> Yes. >> Just one person. >> Yes. >> Okay. >> Thank you. Anything else?
All right. Thanks, Chief Katie McMillan. We'll move on to city engineer Jared Griffith. >> Good evening, Mr. Mayor, members of council. Um, tonight I have two action items for you and then an update on a few other items. Um, so we'll start with the action items. Um, is that time of
year again for our uh to look forward on our lead service projects. Uh, our the 2027 PPL application is due March 13th. This is the same same application we've submitted the last two years. Um, so
with with that um in your in your packet tonight is SE's agreement for providing preparing and and submitting that PP application. There will be roughly 23 services in that project and that will
complete the city's le service uh needs for for the community. Um, so with that, we looking for a motion to approve SH's agreement. >> Yeah. Sorry, I put out order there a little bit.
>> And this would be just like the one we just did, paid for. >> Yes. >> The the process, the way you get a hold of the community, the folks that own the homes. Well, the PP application is just is not is not our um design that we like we are going through
right now for 2026. This is to submit to the Department of Health and the PFA to get us on their on their list for eligible projects in 2027. >> Yes. >> For the final 23 residents. Okay.
>> Uh I'll make a motion to consider approval. um for 2027 PPL and IUP application engineering services. >> I'll second. >> Motion made and seconded. Any further discussion? All in favor? I post same sign.
>> Motion carries. >> Thank you. Uh the second action item is uh a resolution packet for the League of Minnesota League of Minnesota Cities Grant Navigation uh support. Um this application essentially is um for
communities that are under the under population of 4,000 um that are looking for support in finding funding for projects. Um in the past the work that we've done to submit the people application hasn't been eligible for um
the PFA funding. That's just something the city had has had to pay for. Uh the League of League of Minnesota cities has this pilot program that they that the cities now can apply for. um to cover those costs. And so with your
approval tonight, we're looking for um essentially you'd adopt a resolution for us to submit an application for this grant to cover those costs as we go. Um >> does it cover all the costs or is there just $5,000 of the cost?
>> Yeah, our our contract is up to $5,000. So yes, if um all the costs will be called will be um eligible. Now I want to be clear that the timeline for this is kind of a tight one. U after we
submit the application um does have 30 to 60 days to review that. Um as I mentioned before the application is due March 13th um which falls within after the 30 days but before the 60
days. Um so if we don't back from West then my understanding is that you won't be covered or they won't be eligible for that for this round. >> Make sense on what I'm trying to say there. >> This is a new program for them
program. Yes. So, so in other words, if if they don't get to the application in time, then we'll still just be on the hook for the $5,000 for the >> correct second pass. >> Just like we were before.
>> We still need to do the lead service project. So, >> it's worth it's worth a try. >> Yeah. >> Okay. So there is there to be like a caveat in there or can we just approve supporting the LMC? >> You just adopt a resolution which gives
them permission to apply and then we'll see what happens. You already approved the the $5,000. >> Sure. Okay. I'll make a motion to uh adopt resolution 2025-09 supporting LMC grant application. >> Second.
>> Motion made and seconded. Any further discussion in favor? I >> I same sign. >> Thank you. Um and as I mentioned, just a couple updates on other projects we have we have in the works. Um first on our 225 lead service project, uh we do have
funds available or remaining in that balance from last year's project. Uh city staff have worked with the PFA and their loan officers about what we can do with that funding. We've been given the direction that we can change order in essentially additional services into last year's project and have them
completed um chip off more of our of our list. Um factoring that in that's the about anywhere from 10 to probably 13 14 depending on what each property kind of involves. But that's something we're right now thinking that we can add to
last year's project. Um we've already talked to the contractor from last year. He's on board with coming back and tackling those for us. Um, and so just want to give a quick update on where we're sitting with those. Uh, after Friday updates tonight, we'll we'll continue to work with city staff on
reaching out to those residents um that we think that we might be adding to next year's project or sorry, last year's project >> and the amount that's available will only cover about 13 to 15 of the of the 23 >> depending on each each property,
right? I mean, we don't know those addresses yet. So, Exactly. But probably in that 10 to 14 range. >> So in essence, we're going to just utilize the money we have remaining, the reimburseable money, and knock off as
many as we can with that. >> Sure. >> It just makes sense. >> It's the It's the money we don't pay back. >> This is reimburseable from the PFA. So we submit and we get >> and we get reimbured. >> So we pay for the work that and then we submit re they reimburse. >> And we have been reimbursed.
>> Correct. most of it already. We just This is what we have left. We can >> we can keep that project open and just change order and bring the contractor back. >> So, does that does that affect how much you ask for then for the >> for 2027? >> Yeah.
>> Uh, no. I the 23 services include taking off the 11. >> Okay. Big picture. Okay. >> Great. You don't need action from us, do you? >> Just an update on that one. Uh and then a quick update on where we're sit for
the 2026 lead service project. Um the intent, my intent is to bring that that set of plans to your approval uh at the uh March meeting. Currently, we have I believe 22 or 43.
Um I think it's 42, but there's seven properties that we have yet to make contact with that we're still trying to work out and get those inspections done. Um but um we feel a little confident then. So the plan is to current plan is to bring that plan set for your approval
at the next company. Um and then something a little different uh with kind of everything going on the last probably year or so. Um we kind of put that the water treatment um facility kind of on hold. Uh we did have a
meeting recently with city staff about where we were sitting with that. update on our pilot study that we completed for you guys over the last year >> came out on that. Um, just so you guys are aware, um, the ozone that was used did work the way we envisioned it as far
as the iron and magnes being removed also helped with the color of the water as well. Um, the Oh, forgot to mention this. I guess good news for on that standpoint. Um, as you are aware, we have that 3 million PFA um
that we kind of walked up probably about two years ago. Um we did hear back recently got the notice. >> Yeah. Um on 2 million from federal did pass. Um we requested seven.
>> So >> So is it two in addition to the three or is it just two? >> So five. >> We're at five million right now. >> Okay. >> Um >> and when does that need to be used by? I'm still waiting for them to reach out with the limits, but I know when we
applied it's it's a year from when we they execute the contract or >> I'd have to look at that. >> Yeah. Um, but we've also like there have been changes with the administration. So, I until I get all that from the feds, I I can't say for certain what the
timeline and it also takes a long time to get contracts and things in place. >> Okay. >> Yeah. I I think too >> time for more money. Yeah. >> Yeah. I I wish it would have been more. It still leaves us, you know, figure
about nine short. >> Yeah. What comes back? But yeah, so the next steps is for us to complete the fe that um that we have that we'll be starting here after been completed. Uh as part of that feb study we'll present we'll be including
our probable cost estimates and that will be for a couple different scenarios for you. Um they'll be for the package plant uh package pre-cast uh plant which is similar to the those you want to tour
um St. Joe that first one went to um we'll have costas went for that with ozone and without ozone and then we will have one a a cast in place plant similar to the black one that we went to um that
includes ozone and as well. So I expect to see that probably at the main meeting those be basically uh projections or estimates of of what those options will be. Y
>> um I'll add we one of the other discussions we had is if there's any potential to phase things, >> you know, so um trying to look at, you know, if there's a way we can accomplish some of it that's more affordable with, you know, some of the money we have. >> Um but we kind of need to give those
numbers. Yeah. Um to figure out if that's a possibility and what that looks like. >> Good. >> And that is all I have for you unless any questions for me. Thanks. >> Uh, moving on to public works and fire.
Mark Papenfuss. Good evening. In your packet, there's information for park department. Um, in last year's CIP, we actually had a replacement of a lawnmower, a purchase of a lawnmower. Um, we weren't able to try one out last
year. They didn't have any that were available most of the summer that was this style. By the time we did last fall, um decided, yeah, this is where route we're going. It was getting to the end of the season. When you buy a mower, warranty starts then. So, we said, why warranty it for the winter? It's the
same contract that ends February 28th. They did. So, that's why we held it over. So, the warranty would start in a month or so when we take delivery. So, similar front. This is a John Deere. We've been Toro before, but um just trying something different. We like some
features on this one better. The guys did. So, with that, I ask you to approve the more. Where are we at? What's the total? 36,07646. That's a track, the mower, and the mower itself. you know, the vehicle and
the more itself. Um, Midwest in stock traffic. >> And this is replacing an a phased out one. >> No, this will be an additional. >> Okay. Yep. The ne Yeah, cuz with all the extra mowing we get now, we barely can make a round on a week. You know, now we
added 23. We added the lift stations, odor control. You know, there's more and more. You get a rain day in there or mower goes down, you can't do it. And, you know, so this uh essentially allows a um someone else seats to go along mowing along with everyone else. Okay.
>> We've been fortunate. It's been fairly dry, you know, mowing and all that. So, we've been able to keep up for the most part >> and uh biggest thing is when one goes down, you know, a lot of times a day or a couple days for parts and >> Yeah. >> Okay. And it was in the cup.
I'll make a motion to approve the uh purchase of a new uh tractor and mower in the amount of 3676 and 46 cents. >> Motion made and seconded. Any further discussion in favor? I
>> I post same sign. >> Motion carries. Other than that, I don't think I have anything specific tonight unless anyone has any questions on either department. Uh for fire, you know, concerned with losing two
um firefighters, always a concern. Um I'll know more tomorrow night. Probably going to do some interviews. We have some applications now. We're actually looking at some options. Um I didn't get an email back today. I was checking for
the membership committee. Um, in a perfect world, we'd have some names for you in April. >> Okay. So, like I say, that's we do have some apps. We have a couple, one to two that have coming in fully trained. >> Okay.
>> So, well, good. that additional add on to the staff that's still in plan >> for >> you're putting on another man >> full time >> for >> city street sewer >> I don't know we've been talking about
that for 20 >> I know I saw it come up here I just wonder if >> that's that workshop right talking about it yet oh yeah there's all you know >> we're always talking >> we all need I think all them ones green need something
what we can afford with the taxes we have. Other than that, I think I'm good. Thank you. All right. Anything else for Mark? Thank you, Mark. Uh, moving on to administration, Sarah Brun. >> Okay, mayor and council. Uh, first thing
I have is I need one or two council reps to serve on the county redevelopment committee. So, we met as a big group number of weeks ago. Um, the county administrator reached out and just was wondering if I could get one or two council members
>> um that they could put on um to represent on a smaller committee. Y >> um keep in mind these meetings can be during the day. Um we don't have an exact schedule yet. He just wants the name so then we can coordinate meeting time. >> But um typically that's what we see with
the county meeting because of our board commissioner schedule. >> Yeah. and staff that's involved. But if there's somebody that's interested that has the availability, that's what I need the council to decide. But only one to two, not >> and this is the uh this is the big round table we had condensing it down to a
smaller group. >> Yep. And then this committee would report back to our full body, >> right? >> Saw your hand up. >> If you two have more availability, my schedule rotates and I can usually make things work, but
>> I'm retired so I can do it. I'm flexible. Doesn't matter. >> I'm okay if I don't sit down on a committee. >> If it's during the day, it's a little bit tougher for me to make it. That's what I'm worried about. >> Yeah. >> And I'm sure it's not going to be very
often, >> right? >> But >> yeah, and I I don't know the details. And if it if something changes and we need to shuffle somebody and that's always an option, too. >> Should we have a should we have one and then maybe a standby? You know, if one can make it, great, but if if one can't, we have somebody else
at least be a part of it. >> And that's fine. They said one to two. So, >> yeah, >> whoever you guys decide. >> Or we pick two and if you can make if one of you can make it, great. One of you can't. >> Yep. >> Great. >> Okay. So, who's who's going? >> Sounds like you're available. >> Sounds like you're available if it
happens to work. >> Yeah, I'll go. Or Deb and Stephanie. >> Yeah. >> Unless you feel I'm I'm available on Okay. You'll be the backup if needed. The backup backup. >> So, let's let's do these uh fine folks here and if they um if one of them can't
make it, we still at least have one representing and then one can bring back in the information. >> Sounds good. I'll report that back. >> Okay. >> Um second item. So, um if you remember, we qualified for the Minnesota Housing Infrastructure Grant. Um that was we qualified for a tier two grant of
200,000 and we qualified for or we were awarded a $400,000 infrastructure grant. The concern we have is the state is completely backlogged. Contracts are just a bear. I still don't have a tier 2
contract. Um it was supposed to come months ago. They keep pushing it back and pushing it back. I am anticipating it's because of the fraud investigations and all the issues the state is dealing with right now. My concern with the infrastructure grant, I've reached out to them. They don't know if they're
going to be able to get us a contract until summer, fall. Like, it it's that far out. Um, we have to bid this project. We have to use these ARPA funds by the end of the year. >> What do you want me to do? I'm still working on seeing if I can negotiate
something reimburseable. Um, are you comfortable moving forward if we cannot wait any longer um for these grant funds to come through? because otherwise we risk our 675,000 in federal funding. >> I thought this came through after we
already voted on approving >> it. Did it. >> So this was this was like I'll say in addition to or extra >> it was a bonus >> a bonus. >> A big bonus though, >> right? And so but if if we still continue with our project and do the you know design and everything else and we
and we sign a contract in September, do we do we still get the money? That's that's what I'm trying to get clarified. And and you know, it's not as simple as asking somebody. It takes to get a response takes forever. And they're still new. They're they're still trying to navigate some of these programs, too. Um
>> is it specifically is that grant specifically tied to that specific project or can we use it for something else? >> And um one of the things I'm working with Amanda at B. We're trying to figure out different angles that we can, you know, to see what we can do. Um we we
have pitched the idea of reimburseable. We have pitched the idea of seeing if we could switch because actually that project would qualify for tier 2 if they would allow that and maybe we could take a reduced amount. Um I just want the five of you to know that if we can't get a contract sign technically they don't
allow you to spend money until you have a contract signed. >> We just won't pay any of the bills >> until later. >> Well, I I I just I I need to make sure you understand that that this grant could be at risk. Would we be able to reapply for a different project if
>> another time? Sure. >> I mean, >> yeah. >> Would they give they give us >> all the time? I mean, they just opened tier 2 was just I don't know if it's final yet and then they'll go back to another infrastructure round >> um and there's not a whole lot we can do. I've reached out to our representative. I think I c I think I
might have shared that with you a number of months ago um to see if I get any help with our with representative Schultz. But you know at the same time they are also struggling with if there is these concerns at the state level they don't want to push things through quickly either they want to make sure
things are thoroughly vetted and and I understand that too. >> Queen does as far as infrastructure goes. Okay. So there's no concerns if that's I mean we will do whatever we can to try to get funding but the council is okay if this
doesn't work out we need to keep moving forward. >> So what's the what's the realistic latest that a contract could be signed that we'd still be in the realm of what they would expect us to do. >> What do we have on that timeline?
>> They don't even start work until >> they wouldn't start work till >> June >> summer really. So, >> we're still talking about four months that we'd have yet to figure something out. >> Well, they're on tier two contracts. Then, um once they get through those,
then they're going to move to infrastructure money that's bonding tied and we're not bonding tied. So, we're the last one on the list and they won't switch us. >> So, then they have to go through the bonding and you know, and it's been like three, four months on each layer. So, I
don't know. >> We don't have I am afraid. >> Yeah. >> And I I I could if they could give me a deadline. They have given us deadlines and they keep pushing them back. >> So, >> uh I don't know. We were comfortable with it before that. So, I don't know why I would change, I guess.
>> I just want to make sure you're aware and then that if that's what we're going to do, that's that's >> But hopefully you get through to somebody. >> You do what's right. >> Okay. >> I mean, just keep on bugging them. Yeah. >> Well, and I and my concern is if we wait too long and we bid too late, too, that could change our pricing,
>> right? >> And then you're pushing a contractor to a condensed, >> you know, and that's where, you know, we've talked about those scenarios that >> Yeah. Let's maybe just try to figure out what we can get from an update every, you know, next meeting and the meeting after while we're getting bids and everything else. And so we at least
>> But I don't think it changes the fact that we're going to do the project. >> We're going to do it regardless. >> No. >> Okay. I just >> if we don't do it, we just lose even more money. So, it's a I don't know. >> Okay. >> Double-edged sword. >> Um other than that, um we have audit set
for April and so like you might start seeing those questions coming in the next month or so. They always pick two >> to send questions to. So, let me know if you have any questions on that on what you need to do. But, >> um yeah, I guess that's all I have for now.
>> All right. Thank you. Any questions for Sarah? Otherwise, moving on to old business, which I'm seeing none. Hearing none. Moving on to 13, new business. Seeing none, hearing none.
Um, then we will move on to item 14, which is a close session uh to discuss land sale pricing. Uh, we will now recess the regular city council meeting at 6:37 p.m. to go into a closed session to
discuss a potential land sale price for industrial park property. PIDs are listed on the agenda. Again, this is a closed session. We will reopen to the regular regularly scheduled meeting
after the fact. or land. No recording. Excellent. We will now reconvene the regular city
council meeting at 7:07 p.m. With that, we move on to item number 15 to adjourn the regular meeting. I'll take a motion. >> A motion second. >> Motion made and seconded. Any further discussion? In favor, I >> I oppos. same sign. Motion carries.
Meeting adjourned. Uh we're going to take a quick couple minute break and then we'll go right into our work council workshop.