--------- We I have a question. Not yet. >> I'm feeling a little See how he reacts in public. >> Where are we going? I will do it. >> I know. Okay, sounds good.
>> Yeah, >> that's fine. was good that we had nine people >> fresh off the highway. >> Were you speeding? >> No. >> No, I was not. I was going to agreed upon seven miles
over the event >> because it lose my vacation. It's like >> you don't lose it. You just don't accumulate anymore. It's like the only week that's pretty much opening in my calendar at 4:00 in the morning.
>> That's after two cups of coffee. It's a lot of public hearings. Hey, look at that. I'd like to call the city council meeting of November 4th, 2025 to order. Please rise for the pledge of allegiance. >> I pledge allegiance to the flag of the
United States of America >> and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> All right. I'd entertain a motion to approve the agenda. Second.
>> Motion's been made and seconded. Any further discussion? All in favor say I. I. >> Oppose. Same sign. Motion carries. Looking to then motion for a consent agenda. So moved. >> Second. >> Motion's been made and seconded. Any
further discussion? All in favor say I. >> I. Oppose. Same sign. Motion carries. I'd like to move into the mayor's comments and open forum. It looks like just Deb. Please state your name and address and take a couple
minutes and share your comments. >> Debson, 600 Dewey Street. Um, I posted on Facebook the Foley community meeting place about reviewing an individual's water bill, which raised a lot of
questions. I posted that because other people had asked me about why the sewer part was so much higher than the water part. And um and then after speaking with Sarah, she called me
after seeing the post and I did the disclaimer about how you know it's not reflecting in the city making an inaccurate billing and further questions direct them to the city. But the issue
is what percentage actually is looking at um a hydrant for their lawn sprinkler systems be versus this uh
winter water rates. And then the second part of that is people have asked me what kind of seating is going to be put down on the north side project only because with the
increased water rate they are not going to want to water the newly seated grass because then they're going to have a large water bill, not just the sewer
bill. So if you want to reflect on that. >> Okay. Thank you for your comments. Sounds like we took some notes. Everyone else was crossed off. Um
>> Oh, sure. Okay. Um I'll I'll make a comment. Uh we had the uh first of what I would expect to be many uh kind of council uh you know come meet with us, share your vision, your
thoughts and and such on Friday. Deb and I got some great feedback and some great comments. Uh I think we had seven in attendance. Uh and so thank you for that that time. We have another one >> 17th >> 17th. Okay. Um and for as far as clarity
goes, it sounds like maybe uh the paper paper might have uh mentioned that all of council will be there. This first go around, we will not all be there. It'll just be two of us. Uh as we were trying to avoid quorum, I don't think that will
uh that's not how all of them will be. I think we heard some feedback how some would like to see that. So, as we just dip our toe in the pool uh and understand how we can get in front of more folks uh throughout the city and hear just general feedback, comments uh
vision and otherwise about the city, uh this is just kind of the start of that as we experiment what that looks like. And so, I look forward to different opportunities, different dates, different times, maybe opportunities for all five of us. uh maybe opportunities
with just council with no um I'll call it uh support uh from the city uh to allow um different kinds of conversations to happen. And so again, thank you for those that came to the first one. Look forward to attendance for the second one. And uh and we of
course will be sharing that feedback and those comments from those meetings uh as we continue to uh work for the greater good of the city and and see where it takes us. Uh so again thank you for that. Anything else?
Uh we are going to move into number six. We have quite a few public hearings today. So, with that, I will close the city council meeting at 5:35 p.m. and
open then the public hearing, the CUP variance site plan for the LEI packaging LLC at 5:35 p.m. Is there anyone present who wishes to
speak for or against this matter? Anyone present who wishes to speak for or against this matter? Anyone present who wishes to speak for or against this matter? >> Mr. Mayor, if I could um I did provide
comments from INDOT in your packet. Did you guys all receive those? >> Mhm. >> Okay. Thank you. They had no concerns. I just wanted to make sure you >> right. Yep. As far as the gravel road and or gravel parking lot and stuff goes and the off the highway >> and the set back
>> set back. Yep. >> All right. Hearing none. So, we will reconvene the regular city council meeting at 5:36 p.m. From there, we'd entertain a motion for adopting resolution 2025-29
approving the conditional use permit setback variance and site plan for of LEI. >> I'll make that motion. >> I'll second that motion. Motion's been made and seconded. Any further discussion? All in favor say I. I.
opposed. Same sign. Motion carries. Moving on to item number seven. Will we be hearing from Amanda Oout first prior to recessing? >> Okay. Uh so Amanda Oout, please come to the podium and Amanda Oout's from the
BEP and she will do an overview of the request of LEI. >> Good evening, Mayor and Council. Um, Amanda O with u the executive director at Benton Economic Partnership. Um, in your packet this evening, you have uh the memo that was uh delivered to the
Economic Development Authority. Um, you also have a resolution in front of you. I'm just going to give you kind of a brief overview of the project again for um the general public and then also for council that was uh not in attendance at the economic development authority. So,
um, in front of you this evening, you have a proposed project by LEI Packaging, um, LLC, who plans to procure, uh, manufacturing equipment and invest in facility expansions at, uh, 347 Glenn Street in Foley, Minnesota,
which is the, um, former Kent Foods um, building. Uh the company is seeking support from the Minnesota Investment Fund uh to help finance the sustainable manufacturing initiative. Um and uh just
a little bit of background on the company. Uh they were founded in 2013 in Chicago City. Um that's where they currently reside um and operate their facility today. Um they are a leader in sustainable molded fiber packaging
solutions from recycled materials. Um essentially they manufacture egg curtains. Um which is what they will be doing um or proposing to do at the facility here in Foley. Um they um have kind of a sustainable operation.
Um uh Sarah uh Brun and I um visited the facility about a month ago and uh took a look at their operations in Chicago City and um they have a really nice manufacturing facility there and it's very clean and sustainable and you can
definitely um see that um they've made a lot of really awesome strides in um reducing waste um for their pro through their processes. Um part of their pro process involves um
uh expanding their operation lines. Um and the facility in Foley uh seems to be the facility that would make the most sense to them to expand their operations and build out a production line, if you will. So, the Minnesota investment fund
application that they have submitted to Benton Economic Partnership on behalf of the city um is uh to request forgivable loan funds to help them finance the operation and the and the production line for their um plant here in Foye,
Minnesota. um that uh facility um it's an existing facility of course uh 30 thou 36,00050 square foot building. Um they plan to expand the facility um by just under
13,000 square feet which um you heard earlier uh on the screen previous line item in the agenda packet talked about um their approvals needed for their land use applications. Uh their facility, their new facility will
be outfitted with the advanced equipment um including forming and pressing stations um proprietary dashrashing and pulping system and 120 foot natural gas natural gas and pigment dryer and robot
robotic stacking systems. So that's how their line is made up, their production line. Um, Lei Packaging plans to create 25 new jobs over the next one to two years um, as a result of the expansion and the um, equipment upgrade and the
new line. Their average hourly wage is roughly $32 an hour because they have to hire not only production staff but um, office and um, plant managers as well. So, their average hourly wage is roughly $32 an hour. Um the facility will be
owned by LEI Enterprise Properties and leased to LEI Packaging. Um Rice Companies um present this evening is leading the expansion um and various equipment partners are supporting the machinery installation.
So again, as I mentioned earlier, the company is seeking support from the Minnesota Investment Fund to help finance the sustainable manufacturing initiative. Their total investment in building and equipment during the first phase of this project total roughly 12.4
million. Um they are seeking $450,000 in forgivable um myth Minnesota investment fund um money from the department of employment and economic development. Um part of the application
um reveals that you know the city essentially how it works, how myth works is if approved this evening um the city of of Foley um well I should say the application goes to the state for their final approvals. Right. Um provided it
moves forward this evening, it'll go to the state. the state will review the application and decide whether or not to fund it um later this week. Um provided all that happens um then the city of Foley will enter in an agreement with
the state of Minnesota, the department of employment and economic development. Um the state will lend the city those funds to lend back to the company. So we are essentially the city is essentially an intermediary between those funds and
the state of Minnesota and the company. Um with that there's also a loan agreement that will be um worked out between the the city and the company. So not only do you have a contract with the state but
also with the company and and the city. So um that's essentially very high level of how that process works. Um there's Uh we've been doing a lot of background information, a lot of back work on this project um and just you know to move
things along and hopefully still get them in the ground this year. So, uh, with that, um, there's another couple considerations. I know, um, with the loan agreement, um, there may have been some questions about, you know, what
happens if the company, um, fails to meet the guidelines and the criteria offered in the contract and the loan agreement. Um essentially the city of Foley um remains that immediary between um the company and the state to collect
those funds if there needs to be some sort of clawback um of uh those funds to the state. So essentially those are the elements of the myth application. I'm going to uh instead open it up for
questions and comments from you and then obviously you can open up the public hearing. I have no problem. After reading all the criteria and the background that I've seen, I think it's pretty suitable
operation that we should go this route. Both uh the EDA and the planning commission, thanks to Amanda explaining it to us most fabulously. we don't have any issues and we both both entities
feel it's uh a great step for the city of Holy >> and I think maybe just to ensure uh community understands as well uh there is no uh liability to the city with regards to
myth the city is not paying this myth loan >> no that's correct it's um it's funds received by the state of Minnesota to the city um And in turn the city is the inter intermediary between the company. So
the only obligation that the city would have potentially be if the company didn't meet the criteria the job creation the investment um that if they received any funds they would have um the ability to claw back some of that money um and they would work in
partnership with the state of Minnesota. If nothing else, uh thank you Amanda again. Good uh good project to have in our community. Uh we love to see our uh empty buildings get filled with quality
uh businesses. So with that, then >> I will open up to the public hearing. We will now recess the regular city council meeting at uh 5:46 p.m. to conduct the public hearing on the Minnesota
Investment Funds application request of LEI. Is there anyone present who wishes to speak for or against this matter? Is there anyone present who wishes to speak for or against this matter? Is there anyone present who wishes to
speak for or against this matter? Hearing none, we will reconvene the regular city council meeting at 5:47 p.m. and I would entertain a motion of adopting resolution 2025-29
approving the application to the state for myth funding for LEI Packaging LLC. >> So moved. >> Second. >> Motion's been made and seconded. Any further discussion? >> All in favor say I. I. Oppos same sign. Motion carries. Thank you, Amanda.
>> Thank you. Moving into item number eight, uh, the public hearing, uh, for the 2025 North Side improvements, the final assessment hearing. I'm assuming we're going to have you maybe present some information first.
Okay. Correct. >> Good, Mr. Mayor, members of council. Um, tonight, as you mentioned, we're here for our final assessment hearing for our 2025 North Side Street improvements. Uh, first I want to just go through a little bit of project scope, uh, a little bit of project costs and then kind of the
assessment policy and where we sit with our assessments. Um first being project scope. Um this project consisted of replacing uh reconstructing our roads for Third Avenue from John Street to Murphy.
Fourth Avenue from Sunny Brook Creek box covered on um on the south side of the highway up to the Norman Avenue intersection. Um Broadway Avenue from the highway to Penn Street. Um and then Murphy and Parent Street in between those two corridors for those three corridors.
also consisted of an overlay over on 13th Avenue and then we added um not during construction an overlay of John Street between third and fourth. Uh this project um when we came and presented this for our preliminary and
our feasibility study um a little over a year ago the project numbers that we discussed at that time um consisted of a constru a city construction cost of roughly three $3.8 8 million um with a total construction cost of $4.8 million.
Um total project cost for the city was about what 5.1 million and then total project cost for the entire project was what six six.5 million. Um on the bottom bottom there there's a table showing
what we are projecting our final costs to be. Um and they are 3.9 million for city constru construction site. Um that number just looking at comparing the two numbers there in the tables um that number is a little higher. That's because when we presented this piece
based study um we did not include 13 Avenue talked about that 13th Avenue about 200k plus or minus um uh but the overall overall project cost for the city um is is down 5.1 to 4.8 and our
total project cost went down from a um 6.5 down to a roughly 69. Um, jumping into our final assessment pro uh policy and process. Um, the slide on the screen shows the parcels that
were assessed on this street fight. Basically, they're essentially all the abuing properties that that benefited from our our improvements. Um minus there's the the one off to the side there along al on the highway there that um the medical clinic that had their
services were completely structured as well that's why they're not not exactly budding but they're they were benefited by this project that's why they were being assessed the city's assessment policy is essentially um split up into two two different kind subgroups surface
improvements and then subsurface improvements the surface improvements in this case is basically your street in your alley. Um, those are assessed based off of a front footage. Um, and how that works is you you kind of take the total
total estimated project costs for those surface improvements and and then you divide it by the number of the the front bridge total front bridge for each parcel. um 30% of that total of that total project cost by street is
considered accessible and and the remaining 70% is a city cost. Same thing for the subsurface. So this includes your water main and sanitary though. Both of those are based off of front footage and it's the same concept
as far as total accessible project cost is 30% and the remaining 70% is the city cost. The water and sanitary services are based per lot and the storm sewer is based off the
drainage area of the property. At a previous council meeting, we set our assessment payment term, which was a 20-year term, at a 5% interest. Um, for for this 419 statute in for the state of
Minnesota, um, interest free payments or prepayments and partial payments can be made up to 30 days after the the assessments have been approved and then the remaining balance goes onto your annual taxes. getting into where we sit for our
assessments. Getting to the numbers here. Again, we're kind of showing what we showed in the preliminary versus the final. Um, breaking out per per category. As far as the first one here is street, um the total estimated
street costs uh in our preliminary were 3.4 million. Of that, um 1 1.6 was a city cost and 685k was will be assessed. And our final we are sitting at 2 2.9
3 million for our uh total project cost for street 1.4 million for city cost and 530k for total assessments. Um below that is our storm sewer. Again we have um
total total in our preliminary assessment we had 763,000 for our total storm sewer cost. Um of that 365k was going to be a city cost and then 156 was going to be a accessible cost.
In our final um we're showing that those total costs went down from went down to a total of 737,000 um 3 345K was city cost and 126 is the
assessable cost. These two are the similar to the last last slide as far as the two other categories we have for our assessment policy sanitary sewer cost which includes the main and services as well.
Um those our preliminary had 870,000 sorry 897,000 for a total cost and preliminary numbers. Um 628 of that were were the city costs and 296
296,000 were the assessment cost. For our final numbers we have 704,000 for our total cost, 554,000 city cost and 400 sorry 450,000 for our
festival cost waterman this includes the water main and water services the quimary numbers we had brought forth were one point about 1.2 million total cost for water main or water
uh 880 889,000 of that was the cost and 380,000 of that assessment cost. And our final numbers here, we have um 1.8 for sorry 1.5 million for the total project
cost and then the the estimated city cost was 1.2 million. Um why that went up was due to the cost of our jack and board operations because that unit price was
higher in our our bidding numbers what we had previously. So that's the cost that went up why um the 2.8 or 281,000 is the estimated assessment for the
water. So you can see that went down. The last little bit here is our the private sanitary sewer work. Um as you guys are all aware the city has an ordinance that states that If if a property is on the has been identified
as they have a defective service um they have essentially when a city project comes along they have a public project is completed to get that service in compliance with the city ordinance. They can either choose to do that within the project have the city and they have the city's contract to do that or hire their
own contractor and do themselves. Um but those assessments were based off of per per lot. Um and these were these were are assessed at 100% of the construction costs. Our preliminary numbers were roughly
155,000 for private center work. Um total came in at 1524,000 of that was assessed to property and then 28,000 city.
Any questions on that? Next slide kind of shows what we have and for essentially calculating the assessments as I mentioned before it's you determine a rate by the total project cost or total accessible cost divided by whatever the um unit of
measurement is you know most cases it's per square footage but sometimes per lot or like it's dorm it's the area of the property um and so this slide shows you know as we kind of demonstrated the previous slides of of are of us going
down from our preliminary to our final in total cost our rates should also right. Um this slide shows shows that or the everything on the left is our final rates and then in parentheses on the
right excuse me um were our plary rates. Um, looking at those, they all go down except for the alley. Alley went up. Um, because when we
in our preliminary numbers again, we didn't did not have that further south alley including there. That was, you know, that fact, right? Um, in that portion, there's a little more concrete work. the other two. Um that is a
smaller factor, but the bigger factor um essentially is when we when we took out the storm sewer cost in the alleys and then added curb that kind of that project cost even though it was less or the over
comparing the storm the storm versus the curb it changes kind of what category goes into right goes into versus storm. >> So it's a kind of a But it's those are the two reasons why the ali look is is
high. Um any questions on the on the rates? The next two slides are just showing examples of of of you know calculating someone's assessment. Um there's very very generic lots 80 by 20 or sorry 80
by 120 lot the 4 in sanitary service and a 4 in san water service. Yeah, you take your front footage. In this case, if it's an interior lot, it' be normally you're 80 foot. Um, so 80 foot times the rate gives you that 10 grand for street assessment.
80 foot by the rate for sanitary gent and so on so forth. As you work your way down, that is how a typical lot is calculated for your assessments. Um, I think you guys have all seen the the really small assess the the FAW the
assessment role where it shows all the properties on one side and breaks it up per column. Essentially each column is is that calculation. Um, and then the second slide is showing a corner lot. Um the difference between the corner lot and the interior lot is uh when you calculate your street
assessment um the surface assessment it is the full short side plus half the long side is how that works and then your subsurface calculation only accounts for the short
side. So, you know, the long side was was where the main actually was, it only gets that. Um, the last slide I have is just showing
again the estimated total project costs for this project, our 2025 north side improvements. Um, the primary plary city cost was roughly uh 3.5 million with uh 1.6 million in
assessments giving you and the total project cost was 6.5 million. Our final uh 3.6 million for city estimated costs and assessments was 1.2 million for a total project cost of a little bit over
$6 million. So with that I open up any questions you may have. Um If you don't have any, then I can I'll sit down and open public hearing. >> Well, it's good to hear that everything was cheaper, >> right? >> What was the estimated percentage as far
as assessments go from originals to actuals >> difference, >> right? Ballpark percentage. I guess I don't have >> but I >> per property I'm sure is obviously different but average between that 15 and 20% which is
>> favorable. Good. Any other questions from council before I open it up to the public hearing specifically around what he explained? Hearing none. Uh thank you Jared. I will
Open up item number eight, the public hearing for the north side improvements. We will now recess the regular city council meeting at 6:02 p.m. to conduct the public hearing on the 2025 north
side improvements. There are some folks that are here to speak on behalf of uh this public hearing and so I will call you up by name and then please enter the podium, state your name and address and take a couple of minutes uh to tell us your
comments. Russ Jur. I'm Russ Jerry, 431 4th Avenue. I realized we'd have a time out on this, so I'll have to cut what I going to mention. I haven't been up here complaining or whatever about this all
summer because I trust that our council was going to do good things for us because we are the city. But as we get towards winter now, you know, I'm seeing things that didn't get completed and they're still working out there. One night I thought they packed up and took
all the spent work. Today I got a driveway. I can't drive out of it because my yard is gouged. I think that was one of the biggest things that bother me is all these yards that gouch got gouged out so bad. I'm not really sure. I guess for lowering a sidewalk,
but um it's bad. And like I didn't have to put water or sewer lines through my yard, but it's still it's down still. You know, you work on these yards for years and then they just get tore up like that. Another big issue that I think
approaching winter, our alley was really tore up by the people who put the new gas lines in. I mean, part of it is almost undrivable, but we've had to use that all summer and now we're going into winter and we're hoping something gets done because they basically put sand in
those holes and they were patched up a little bit, but they're just not. They're like six inch holes, 8 inch holes, and it's, you know, you don't have a way to avoid them. Um,
one other thing, I have tree trunks in my yard that weren't taken out because the trees were cut down after the project was started, but main thing here is now with the assessment. Now, he said everything was by lot
everything else. So, I don't really know reading this sheet of paper and I'm sure most of you can't read this sheet of paper. It's very poorly designed for people. I took a magnifying glass out
and I still struggle to see what these figures are. And I guess the question is, was I assessed for a new water line, a new sewer line? I don't know where to look on here for that. And at the beginning of the project, they said I had to do a correction, but I didn't.
So, I don't I got charged for that, but that was taken off my finger. This isn't a very thorough explanation of the assessments. Thank you. Cuckoo.
>> Say say that right. >> Okay. Uh Chris stay. >> Okay. Uh Lynn Lynn Peterson. >> Good evening. I'm Lynn Peterson um at 401 3rd Avenue North. I guess I probably
will just echo what that speaker said that, you know, it's expected that the assessment is to be, you know, paid for when the work is not completed. Um, it's our property that we own, but we do rent
it to our daughter. But I just talked to her and they can't get in the driveway again, which has been majority of the of the time, which they the way the property is, they've had to park across Highway 23
and, you know, cross with their daughter with all the luggage and groceries and it's been quite a quite a interesting affair for them. Um, But, you know, they went into they they dealt with it. But
now, again, say going into winter, the whole sidewalk on on Third Avenue is completed except in front of our property. And so, we're just wondering, are they going to have to go through the winter like that? Right now, they can't
drive into it. Um, so I guess that's the main concern. and and the yard is completely obliterated. So just wondering, it seems like it's completed as the assessment is being talked about, but the work isn't
completed. Thank you. Thank you. Is there anyone else present who wishes to speak for or against this matter? go ahead and enter uh to the podium, state your name and address and take a
couple minutes and share your comments. >> Jason, 431 Third Avenue. Um I agree with other speakers, but my main thing I want to talk about, lessons learned. Uh some of these contractors were good to work with, some left to be
desired. 16 hours vacation with appointments made to work the contractor. They never showed up. Um I had one contractor uh threatened me for not working with them because I
they always want to talk to you at 6:00 in the morning. I'm sorry. 9:00 in the morning, 10 o'clock in the morning. Most people work for ship jobs and understands the constructions conflict. Some contractors work well with it.
Others we're in the same boat. Um hopefully get the driveway next week sidewalk next week. just for me the contractor told me to leave the house unlocked and I told him I was not unlocked. He got very disgruntled and told me I refuse to work
with him and nothing can do. Do you have a name? Do you have a name to name? Okay. Thank you. Is there anyone else present who wishes to speak for or against this matter? >> Yes.
I'm also on Broadway Avenue North, 520 Broadway Avenue North, and I have the exact same concerns to say the least. I can't get in and out of my driveway. I do now have sidewalks.
I have forms to hopefully put so I can in and out of my yard. And I'm just not sure. It's It's not looking promising. And it's frustrating to have that day in and day out and not
know, well, we're going to get here next week and do this. And there have been enough times I've seen them say that and it hasn't been able to. And I'm I know weather isn't always friendly,
but it has been a mixed bag. It's very difficult to talk to anybody and it's been frustrating in that manner and I can be home any time of day.
So it has been a frustration. That's I just want to say I'm >> Thank you. Good. >> fighting the same thing. >> Is there anyone else present who wishes to speak for or against this matter? This public hearing will be continued.
Uh, we need a motion to continue this hearing to this coming Friday, November 7th at 8 a.m. >> I'll make the motion. >> I'll second the motion. Motion's been made and seconded to continue this
hearing to uh Friday, November 7th at 8 a.m. Is there any further discussion? All in favor say I. I. Oppose. Same sign. >> Motion carries. We will now reconvene the regular city council meeting at 6:12 p.m.
Now we can move on to any discussion on the special assessment deferral policy. Is that something you're going to speak to? >> Sure. >> Mr. Mayor and council, um we we're providing this deferred special assessment policy um based on some
requests we received um if there was an option to defer um state statute does allow for a deferral if certain conditions are met um over the age of 65 and then as a military it's listed in the
>> um policy. And so um this is um up to the council's discretion if they wish to implement a polic provided the sample just based on getting some requests from people on the project for this. Um they would have to apply and obviously meet
certain conditions um in order to be granted a deferral. Um a couple things I'll also mention is um the deferral can happen um but the city still has to pay the bonds and and make their obligations. So it doesn't change the
responsibility for those payments to be made and make sure our debts are taken care of. Um, and then there would be some administrative work to do that deferral. Um, if somebody applies, we we'd obviously do the processing to see if they qualify and then managing that
deferral because it there's certain conditions that have to be met before the deferral comes off like um somebody passes away or um their financial situation changes um so forth. Um so it's it's an option available to you. Um the attorney did help me with this
policy so I also have today as well if you have questions. Um, is there anything that I missed kind of summarizing it? >> Um, there are two components in here that are pretty typical on these policies. The council gets a fair amount of
discussion, but you have income threshold and asset threshold that somebody has obviously significant savings. They're not the city.
So there's not a hard and fast rule on those. So the model in front of you is kind of consistent with what other communities who have a policy. >> You mentioned the two criteria. The
other one is age, is it not? >> Uh correct. And so that is a requirement out of state statute, but where you set that income and asset state statute doesn't set that you have discretion and so you know we wanted something that was
kind of consistent with what other communities are doing that respect >> Sure. And that age requirement is a minimum age of 65. >> Yeah. >> Okay. >> I did provide the um poverty levels in a separate sheet there on the spot if
you're curious what those are. Um, and it's based on your household size to ask is that something that we would be deciding in this moment or something we have time to decide on?
If you want to include this role, um, we probably should make a decision by Friday, um, because those assessments need to be turned into the county by November 30th. So, we will need to have a decision before then. Um, unless you
know of an extension. I don't know of any other. >> No. Um, you would need to have the policy in place before you adopt this or at the same time as you adopt the assessment. >> Okay. Do we have any idea how many assessments we're talking?
>> Well, first of all, they have to apply. >> Y >> um and our best guess maybe around 15 people could qualify. That was kind of just roughing the little we know about people. We don't know their specific financial conditions obviously, but like
age wise that's kind of what we were going off of. Just guessing. I wouldn't anticipate everybody would apply though. >> Sure. >> But to your point, city still has to uh make its payment obligations.
>> Yeah. >> Monthly, annually. Uh but so we can dictate u the threshold of how long it's deferred. >> We can. >> Yeah. >> I mean, we wouldn't want it to be deferred longer than the bond,
>> right? Yeah, we can put that requirement on and um that's all part of it. You know what the council is comfortable with. >> I did put in their interest too, I believe, in the policy. Um you know, there's different ways you can have them
pay interest, keep that current, or you can defer it all. >> Um it's up to you. The trigger for somebody that would trigger the other thing that's really important
to do this record that subsequent owners are aware of this. In other fall through the crack and that creates a real mess.
>> And just as far as examples go, say it's deferred for 20 years, year 10, they sell the property, are they only obligated to pay back or pay up to years one through 10 and then the new owners take over from we'll say 11 through 20
or are they obligated to pay the entire deferred amount? >> A buyer and seller can negotiate that. I would say the typical scenario in the market is that the seller provides the property free and clear of assessments and so that is typically you know those
sale proceeds often times are used to clear off those assessment. >> Okay. But only what only up to has been deferred that at that point right I mean there's still the rest the remaining deferred. uh you you would defer the the whole amount interest if you choose to
do that. So whatever remaining principle and interest is out there would have to be >> so the new homeowner wouldn't just pick up the assessment from >> we don't usually see that. Okay.
>> Um if to be honest most of them get paid off. >> Okay. Um maybe if the certain economic conditions change that might change but usually we see if we're in the middle of an assessment more times than not the seller takes care of it. It's all free
and clear to the new buyer. >> Okay. >> Not always but most of the time. >> Sure. >> Mark we do this on Carpenter Street there. I know there was a deferment on
the property next to me. there. I think there's another like a tax deferment option >> there. There is a deferment for vacant or undeveloped property. Um it's not tied to, you know, the age of the owner or anything.
>> Um so that that is a possibility and I'll open it to council. Is there any I I mean would this be a motioned item? >> You would have to adopt the policy if we were to allow for it. So yeah, I would need that motion. And like I said, you
don't you could wait till Friday to do that, too, if you had any more questions or things you wanted us to get answers on, but we probably need to know for sure by Friday to it. >> But we're not all here Friday, correct? >> Or or are we? >> I have everybody here. >> Oh, we are here all Friday. Okay. I'd like to defer it till Friday. I would
like to as well. Yeah, >> I would like to >> I would like you to I know you ballpark some numbers, you know, worst case scenario. It doesn't have to
be exact, but you know, for 15 people for how much it would be it would be helpful. >> Okay, >> I think the average assessment is approximately 14,000. >> Uh, you know, so if you took
Again, all 15 people likely wouldn't apply and or be approved, you know. So, you'd use a percentage of that at 14,000 on average. >> Interest 5%. Right. >> If they don't, if they pay it, it would be fine, you know, but yeah, you still have the interest. >> We have the opportunity. We have the
decision though whether they pay the interest or the interest is deferred. Yeah. As well, right? >> Correct. Um and so there's opportunity there to understand what the what we need to do as a city because that is also going to affect budgets future budget planning. Correct.
>> Yeah. Um, I will also add to if we do the deferral, um, I did speak to the county auditor's office and they have a new tax system that we either have to decide to put it on with no interest acrewing or to put it on an active
status, so it gets payments every other every year with interest. So, if we do deferrals, we're going to have to calculate them and and certify them every year to the property owners. That's the only way that the county will accept it. So that's also another thing. There's just an administrative kind of
process that we'll have to go through every year with that, >> right? And and to make sure that everyone's from an education standpoint, if they defer >> and they don't and they don't pay the interest, that is just going to rack up on the outstanding principal over that
entire time where if they were making payments, right, you're paying down principal and interest. Um so if if they didn't make at least the interest payments, be pretty sizable. I >> I was a little surprised when I found that out um because I figured we could
just certif at least certify the assessment out of the rule and then have it at least acrew interest. So interest would come on their property tax statement and at least if you pay the interest you're you know it's still there like this assessment is still there.
>> I don't have any other comments. >> Um no I I think the your comment about If interest does not acrue, yeah, suddenly then when these become payable, they're double over 20 years. And that's an even bigger
>> challenge for people to work. >> Right. Right. >> And they'll come back here and ask for some type of, you know, that's what we would probably expect to see. >> Okay. So, it sounds like we'll pick this up on Friday when we are talking about
extending this um this public hearing and decision at that time. >> And if there are any other questions, let me know. We can get those answers for you. >> All right. Thank you. So, we are going to move on to item
number nine, the INI assessments. We will recess the regular city council meeting at 6:24 p.m. to conduct the public hearing on INI unpaid charges.
Is there anyone present who wishes to speak for or against this matter? Anyone present who wishes to speak for or against this matter? Anyone present who wishes to speak for or against this matter?
Hearing none, we will reconvene the regular city council meeting at 6:24 PM and then looking for a motion to adopt resolution 2025-31 assessing unpaid INI search charges.
>> I move that we adopt resolution 2025-31 assessing unpaid ini charges. >> I'll second that. Motion's been made and seconded. Any further discussion? All in favor say I. I oppose same sign. Motion
carries. We are moving on to item number 10 which is the department reports. Uh police department uh Chief Katie McMillan. >> Great. Um Mr. Mayor, members of the council, you received the stat report for the month of October. We had 388
calls for service. Some things to point out, equipment violations were up for traffic enforcement. Um, accidents were down. Um, the child reports at the school were down. So, kids are must be getting back into the routine of school
and not causing any trouble. And then we have medicals were down and thefts are back down to where we normally see them. So, that's good to see that. Um, and special events are up and that is due to
we had Halloween safety and Halloween events that we off that myself and other officers participated in. Um, on Halloween I spoke to 160 different kids and at St. John's and the public school about Halloween safety and how to be
safe that night. Um, we passed our postboard audit which you all have received the letter that they sent. Um, that just all our training is up to date. We are all current with everything we need to get done. Um, all our policies that we are managed to have, we
have. And so then they do that every 3 to five years. So, and then our next event we have is Coco with a cop. It's for ages um kindergarten through third grade and December 11th at Foley Elementary.
That is all I have. Oh, and our squad car is in Minnesota. It's down in the cities. Um they just have to take it through their shop to get make do the once over, do a check on it, and then it goes to get all the equipment installed.
So hopefully I'm hoping by December 1st we have it. So with the holidays and people in deer hunting, you never know. So >> our squads are in good shape now. >> Yes. Yep.
>> Anything else? No, I just want to say we were very pleasantly surprised by Officer Kaufman on Halloween. He stopped us and gave us glow sticks. Yes. Adeline was over the moon. So please pass it along to him. I will do so.
>> Great. Thank you. Uh, moving on to city attorney Adam Ribble. >> I do not have anything for you, but I'm happy to answer whatever questions you have for me. >> Where are we with our two letters that were issued out for the
nuisance violations? >> We are working on complaints to filing court. they've responded to them. >> Uh they have not been filed with the court yet. They'll get served when those get filed. They will then have 20 days
provide a response to the court. Um after that the court will set a scheduling order and that whole process will initiate. >> I think it's only one though, isn't it? >> It is one who did comply. >> Yeah.
So if he was to if they were to comply, it could still be stopped before. >> Sure. >> Yep. >> Yep. The action can be dismissed up until really hearing.
>> Thank you. Anything else for Right. Thanks, Adam. Uh, city engineer Jared Griffith has an update on the 2025 southside improve southside or north side. >> Don't have that one. So, >> okay. So, so probably the north side improvements.
>> Okay. Yeah, north side improvements. Um, >> yeah. Good evening, Mr. Mayor Council. Um, tonight, uh, I have two payouts for your approval. Uh, first being the north side improvements. Um kind of jumping into what we have here for our our
payout number five. Uh work certified to date is 4,1,568.31 which represents roughly 83 84% of the project. Uh the pay pay amount request on this pay app itself for pay number
five is is for $772,923. Uh payout includes uh all street paving except for Broadway's pave cut off this one. Um so that means that this pay also includes some remaining concrete curb. Um and
then all the subservice work sort of Broadway kind of services mains storm surv. Um any questions on the pay itself? Um, as far as a brief schedule and
project update, um, based off of a lot of the comments tonight, um, with winter coming up, people are concerned with where we're at with the project. Um, right now, um, as of today, the subcontractor for concrete is is estimated. They'll either be wrapping up
tomorrow or Thursday as far as concrete work. Uh, the following week, we'll be back on site doing some prep work for the remaining between those driveways and and kind of calling the boulevards if they get to them. Um and then paving towards the end of the week. Um weather depending of
course that looks like. Um and after that it's just going to have wrapping up yard grading um seating top soil and street signs for for this year. And we'll be spending work for the winter and come back next year and doing our final look.
That's been the plan since day one. Um any questions on the So, it looks promising the sidewalk driveways will be complete. >> I'm being told today. >> Well, you have an update on Friday.
>> I could. Yeah. You want me to You want to talk a little bit about the updates? Yeah, sure. >> 8:00, right? >> Yeah. I'll see if it's after meeting. >> I'm concerned about the artwork and the
driveway. >> We'll see what happens Friday. >> Right. I mean, I I echo that. I'm more concerned about sidewalk driveway, you know, being able to uh park in your driveway during winter. Less worried about yard work. Um
that's To me, that's an easy solve for next year if it if need be. But I'm I want people to be able to park in their driveways and be able to properly shovel and or snow blow their driveways, etc. Their sidewalks. Um, you know, yards are
less disruptive during the winter. It's covered with snow. Um, so we think side or concrete by the end of this week, uh, and then driveways by the end of next week. >> Penalty as far as the paving portion of them. Yeah, they
finally have them prepped ready to go for paving. Um whether they can get that lined up >> that's in that alleyway you were talking about sand. >> Uh no no that's referring to there's
some driveways that have the two miss patches behind it. Not not all driveways are concrete. Um they all the most part all have concrete apron. Um but some of them the existing material they use for the driveway. Some of them have a
concrete driveway that goes back. Um those ones that will be left um to your point though uh as far as the alley patches and I think you're referring um Russ is he still here? >> No. Um just comment on the alley driveways. I assume that's the alley between third
and fourth. Um project staff or team today met with Excel and we did talk about those patches. Um we have a game plan to address those. You know they're for the most part we have an idea which ones need to be addressed but like our stream project we're have the game plan
of what's the free stock cycle and more show up next year or the room just wait till the spring. We'll address them. That's the game plan for that alley. They are aware that they have some
patches that don't quite meet standards a little bit. Um I think Jason has a comment as far as the contractors. Um I apologize for any the any of the
experiences you have with the contract. I think based on your comments, it sounds like it was from the lead service project standpoint electrician. So that would have been lead service project. Um that's definitely definitely something that we want to make sure something we don't want to have. We want
to make sure that the contractors treat residents most importantly res >> if you would Jared just maybe share that with the contractor. >> Yeah. Yeah. For sure.
>> So you mentioned uh leveling yards and cleaning that up. >> Sounds like even seating. >> Yeah. >> What about trees? trees will be right now projected to be planted in the spring.
>> Okay. >> Exact number and location. Y based off where you know most importantly where services were actually installed at >> 44 and any disruption to the soil post seeding would be
>> taken care of at that as far as the trees being planted. What about uh we have a lot you mentioned signs uh street signs. What about lights lights? Isn't there a lot of light poles or light poles that need to go up or is that all done? We're all using existing light in place.
Um we're not having any street lights right as far as you're talking about seating. Um basically we do that in the discussion of the contract. They do a temp basic getting some stabilization to meet
their requirements. or they choose to think, they can put down permanent seed and that'll grow. Then they'll put that down and at this time of year probably more so like seed and then that way when it doesn't germinate this fall, but then once they
get that initial melt in the spring that decision up to the contract, >> are the temporary mailboxes actually going away tonight? to be replaced tomorrow. >> Last I heard they will be on site
tomorrow to do that. Um I will confirm. I didn't confirm before the meeting tonight so I apologize. That was the talk at our meeting last Friday that they'll be on site this week to do the install. >> I haven't seen any I know they they did
their locates. So they should be at least planning to be on site this week. Um but I will confirm that staff. >> I'll know by Friday. >> Yeah. Yeah. Yeah. Yeah. Friday.
>> Would it be u out of the ordinary that come spring and since they're still going to have some work to do around? Would it be possible for the contractors to spray the seating out of a truck
to do with water? like this fall or this spring? >> In this spring? >> Oh, you need to start watering. Um, depends on I mean there's requirements I expect that that need to be met as far as what the contractor should be as far
as watering those. I would say for the most part they usually rely on mother nature to do that. Um, but there is some language in our respect that requires a good x amount of water a week type of thing. Um, I don't recall
inches of water per week. But um ultimately the the grass needs to grow and pay for it once and it doesn't grow item back. I'm not going to close until we have
that's usually the last thing. Any questions? All right. So then are you looking then for um pay application number five application number five we will make you keep
>> make motion we pay the 717,923 hopefully for application. >> I'll second motion's been made and seconded. Any further discussion? All in favor say I. I oppose. Same sign.
>> Motion approves. >> Thank you. Um the other payout tonight is for the 25 lead service project. Um certified to date is 240,999 200 240,999. Um
that represents roughly 81% of the project. essentially sitting over everything on this payout has included to my knowledge that that is that was installed or completed is in this final in this pay. Um that's probably what we're probably
will be sitting as far the final pay other than paying off the retainage. Um we do still need to go through with the contract and kind of verify the odds and ends of things but can't imagine be much more than where we're sitting. Um
but with that said this tab then The request is for $38,58.90. Looking for a motion to approve that pay. >> I'll make a motion that we make payment number four for $38,50.
>> I'll second. >> Motion made and seconded. Any further discussion? All in favor say I. I. Post same sign. Motion carries. One last thing on this project, um, punch list that we're looking at right now. Um, for
the most part, like talked about turf establishment, the big one. Um, so with that being said, we'll likely keep this open until the spring, make sure we have the last one we did, we did get some last four years kind of late grass pops there.
And I think to um echo Councilman Gond's uh comment if you would come Friday with you know updates as far as where did we end with concrete, where are we at with driveway, where are we at with um landscaping. U that's you know we'll
call it 48 hours from now. I hate to request a recess but I feel like I need to. >> We're almost done. >> I know. But I was I was on the highway for two hours. I apologize. >> I know we're almost done. Trust me, I I tried. Uh is there anything uh special I
need to do except for just calling a recess? >> Watch your hands. >> 3 to 4. Okay. Is that it? >> I'm recessing the meeting at 6:42 p.m. for five minutes.
Thank you. We'll leave a light on grass seed. Part: 2
Jared. All right. Recon meeting at 6:45 p.m. We're moving on to public works. Mark Thomas. Good evening, Mr. Mayor. Also, um, not a lot tonight. One thing just for future we had the people complain
about where we're at when we do these projects. I remember early on you guys said contractors can only work seven to seven and we told you not to. Don't do that again please because they put a lot of pressure on them. >> They finally later on we just told them to do it and don't worry about it and obviously they were working till 8
nights but I didn't say it's just something future. Sorry, say say again. You guys don't them or let them work till 8 9:00 if they want on a nice, >> you know, because every time they shut down, they got to bury the hole. It takes them an hour, hour and a half to quit every day.
>> So, it's just something for future. You know, if it's nice out, let them work. It's Minnesota. So, >> I apologize. I didn't realize that was a thing. >> I thought I thought it was >> Yeah, we're to seven early in the project.
They just went later on and just did it because >> did we take feedback from community on that or is or how did we land there? >> I think we just did it because we lost so we >> I heard a one complaint. It was like one of the late nights and they slammed the
end gate on a dump truck and some guy called and said, "Hey, we are going home pretty quick." So it was dark. >> Oh, okay. Well, >> weird. I mean, yeah. No, I'm just No, like I say, uh wastewater. Uh the contractor's been working on those air release valve punch list items now.
They're getting uh I know they they went through them all. They poured the spent in the bottoms the one they had to today. So, they're pecking away at that. We're now at our lowest flow we're going to be at. I don't know if we can go much lower. So, we're trying to play
with those numbers a little bit. We're still putting out what we're taking. We need to get below that number what we're taking in. Our influent numbers are very low yet. So, um I would think next month you could see a payout from some of the puns work
stuff. I don't know that for sure. I didn't get chance to talk to Molton today, but there there the list is getting pretty small. So other than that, like I say, just fall stuff, getting ready, completed flushing, doing sweeping,
all that. Everything's winterized, trucks are right. So ready. Unless you got questions. I don't think I have anything else in there. >> You're saying our numbers are low. >> Well, our influence numbers are down. You know, number one, we lost the two
biggies, but I think people are still controlling themselves either or up and it's showing that's been for three years. That's been three years that we had increased rates. >> Yeah. Well, the last one was what the
biggest one, right? >> And this INI stuff helps too. You know, that's cutting back. You know, any of these projects we do, they do help. So, I'm good if you don't have any for me.
>> None. Thanks, Mark. Uh, administration Sarah Brown. >> Can we get our calendars out? Yeah. >> And I need a couple dates that would work for the five of you to meet with um
some county reps on the um the plan for the old county building or the there's thorough in discussions on what will happen to that facility. So, um like a me an evening um maybe like 5:30 like
you start a regular meeting. So, are there some dates they'd like the five of you to be able to make that as a special meeting just so that they can kind of talk through some different ideas and and know that what they're looking at is is something the city's okay with. So, >> So, what dates do you have?
>> Um well, the doodle you saw. >> Okay. >> Um but none of those were we could get a consensus. So, I was kind of looking at maybe like a Tuesday since a lot of our Tuesdays are kind of blocked off for council meetings. So, do you have anything? And we can go into December. That's no problem. Um
like the 18th. >> Nope. >> No. Um >> that whole week >> the 25th. >> November 25th. No, we're not having Christmas. We're
talking like 5:30, right? Like 5:30. Yeah. >> I could do that one. >> It works. Okay. >> You're okay. De check. >> What day is the 25th? It's a Tuesday.
>> Tuesday evening. >> And what time do they run? >> Like 5:30. >> Okay. What is the expect uh anticipated amount of time? >> Hour. >> Hour, I'd say.
>> Is that the county? No, it'll be here. Okay. >> I'd prefer six. Just my take on it. >> Yeah. >> 25th at six. >> That work for the rest of you. >> Yeah. I can make it work.
>> That'll work, >> Gary. Six. Okay. So, 25th 6th. All right. 6 p.m. Then what about um the other option I thought was maybe the um second or the third Tuesday in December
the 16th since we can often have a council meeting. I don't know that we'll have one at this time, but like 5:30 there. I want to give them a couple dates in case. >> Oh, okay. So, we're still talking about the same Yep. meeting.
>> The 16th, I think, would work, too. That's a Tuesday also. >> Yep. >> 6 o'clock. Same time. >> 6 PM. >> I think 6 PM ideally would be the >> But I can make six o'clock work on Tuesday or the 16th. >> Yeah.
>> December. Yeah, that'll work. >> Um, okay. Should I just give them those two dates and see if we can get something scheduled? If not, I'll have to reach back out. Well, yeah. I mean, maybe start with that and then find out by Friday when we're here again here again and we can
go from there. >> I mean, I guess I can just start like the 30th or some, you know, the 23rd. I don't know how people feel about that. Or the 30th. >> Just to give them a third option. >> 30th going to work. >> What about the 9th of December? Um,
that's that's fine with me. But what's December 9th look like for at 6 p.m. for you? I mean, it works. >> Yeah. >> Does the December 9th work for you, too?
>> I'm looking at that. I believe that does >> that one. I'm a little more impartial on the time, I guess, that we start, but >> six seems to be the consensus. That's I mean, again, still works. >> So, we're looking at 23rd. >> Deb, does that work for you? >> That'd be the 9th. >> The 9th
>> of December. This this third option is December >> 19th work. Okay, that'll be enough then. I'll three reason's enough. >> Okay. Um other thing >> six o'clock also. >> Six o'clock also. >> I will confirm with you what the final date is but I want to get some options. >> So she's going to give them all three dates. She'll let us know if one of them
works by Friday. >> Okay. Um then the other item just wanted to let you know we had a committee or a meeting with um invite all the employees and then personnel was there as well and we talked about the city health insurance and um we have a majority
consensus of the employees to um migrate to the higher deductible plan um and then that will fit within the budget. Um, and then in addition, um, we are going to just we have an a person coming in that can offer some additional voluntary supplemental benefits, um, for
people if that would help with the higher deductible plan if they want to purchase something on their own. But, um, that's what we're moving ahead with if there's no concerns with the council. And then, um, I did reach out to the union, um, steward to get make sure we
had that and the paid family leave. We just have to make sure we clear that with the union contract, probably with anou. Um, Is there any questions or concerns on that? I mean, we were able by increasing the deductible to get that premium down to our budgeted >> um
amount. It's It's no fun to have those conversations, but um I think everybody understands the pros and cons and why we need to do that. Um and I don't know if Jeff or Deb if you have anything else to add. >> Unfortunately, the way it is, we have to
look at it every year. insurance costs >> trying to help out the uh the employees as much as we can. We're seeing increase in insurance costs and I think my opinion of what uh they have to offer.
Um it looks like a good plan to think who can take it and how much it is if they can afford it. But the plans and the supplements So if there's no other let me know if you have any other questions but that's
what we're kind of moving forward because our parameters were based on what the budget had in >> okay >> and then um I'll bring any other action items of the council forward in December related to the union or paid family leave. Um and then I just want to remind
you December we do have the TNT hearing scheduled at six o'clock. That's the first Tuesday. um of the month. Those notices, I don't think they've hit mailboxes yet. Um but they should be coming soon, those preliminary tax >> um statements. So um just be prepared
for that. And um you can also send me um any questions if if people have questions answered. Um and then we will also have fee schedule coming forward in December as well. Um, so I have the proposed water and sewer rates that we discussed at the budget workshop and um,
you know, there was a few other items, minor items, but um, if there's anything else that you have that you want looked at, let me know. And that's all I have for now. Any questions? Staff did a great job with the
insurance. Kudos to everyone that had a hand in that. Never easy. >> Okay. Uh, old business. There's nothing listed unless there's something council
wants to mention. New business. Anything that's not listed in November. All proceeds go to the American Cancer Society. I just just like to give kudos to Chief McMillan for the good job passing the
post board. Thank you. >> Good. Okay. >> I'll make a motion. >> Or do we just or do we >> recess? So, we're just recess time.
Uh and so with nothing else, uh we will recess the meeting until 8 a.m. on November 7th, 2025.