Yeah. I don't want to hear from these people that way to begin with. It's like you should Why do I need this? What is my benefit? No, I'm gonna end up
Dakota already calling it a merger. Why aren't you telling us what exactly is I mean other exactly
is this move is this I have actually thought of going without supplement because why not? A I don't have right there. So
All the money just took that money. Hello. How are you? I'm well, thank you. Hi. Uh-huh. [Music] calling the Foley City Council meeting
of October 7th to order. Let's please rise for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. All right, looking for a motion to approve the agenda. So moved. Second. Motion's been made and seconded. Any further discussion? All in favor say I. I. Post. Same sign. Motion carries. Looking for an uh motion
to approve the consent agenda. So move. Motion's been made. Second and seconded. Any further discussion? All in favor say I. I. I. Post. Same sign. Motion carries. Like to open it up for uh item number
five, which is the mayor's comments and open forum. We're going to start with Deb O. Step up. Please state your name and your address and take a couple of minutes and share your comments. Uh Deb Olson, 600 Dewey Street. I notice
under one of the bills listed was Cavs Stetness and Hollister legal for the north side improvement. Is that a cost that's been absorbed into that funding that we have? Um and if not, why isn't
it since it was needed for the project? And then also the other part I I saw on the agenda is 2026 uh lead service project
and um and so what areas are that going to cover? And also is it going to include all the properties that in actuality have leader galvanized pipe since I noticed for this year you
calculated and had to charge additional monies in order for um some additional work to be done. Thank you. Bye. Jared, did you get that? I mean, I don't expect an answer now, but just for when
you elaborate during your section. Thank you. All right. Looks like Kim lateral. Proceed up to the podium, please. State name, address, and take couple minutes. 511 Broadway. About the only comment I got tonight on this North Side project.
Jared already knows what I think. I talked to him. So, if he wants to share it with you guys, he can. I'm not going to repeat it. Okay. But, uh, what's got me aggravated just a little bit is, uh,
and this I guess this was an email. I said it was on paper and to me it's a paper. But what gets me just a little bit is planned work for the week of August 25th. Turf restoration on phase two and three.
I think you better start being honest with the people that this is not going to happen. Don't print it out when it's not going to happen. Okay. Work plan for the week of August 25th. And I think you knew back then already
it wasn't going to happen. So, what aggravates me is this was printed out and given to the people when you knew it wasn't going to happen. So, if you're going to do any more of these projects, don't do this. Don't do it.
It's all I got to say. Thank you, Kim. We'll circle back uh Jared at the city engineer updates. All right. Thelma Otto, I think you're here to speak on the the North Side project request as well. Yes.
Right. That we saw in the in the agenda. Okay. You all have a letter explaining why I'm here. And I just want to reiterate that the line was told to me that it comes in exactly here.
And what I'm asking for is some way to take it off my assessment or do something because I paid out for that entire mess in the front yard. And it wasn't my fault. I was the wrong
information. And it wasn't Mark's fault because he went back and tried to find information in the signal files and it weren't there. My house is 100 years old. Years ago, they didn't do things the way we do today and God only knows.
But um it wasn't my fault. I intended to pay for any work done on my property, which I did when they came back and and found it. And the reason that you have in front of you because
he followed the line, got to the corner of the house and found out it was a dead sewer line. Said he didn't have a camera. So, um, the young man who was doing my
digging said that Nelson had a camera. His was too big to make the curve. So, they went in the basement. They put dye somewhere in the basement and he went to the manhole cover to watch where it came out. It
came out about 10 ft farther towards Highway 23. But when he started digging, we had had so much rain the two weeks before to hit water and we couldn't find it. I had to leave as the letter stated and I left
everything up to my daughter. They did eventually. Um, I had mentioned once about coming in the driveway on the neighbor's property and accessing it from that direction, but at that time it wasn't something that was proper to do.
We had that's exactly where we ended up coming in. Um, I was out. I left my daughter in charge. So, I paid him a second time to dig the correct location, but we had to take out everything. It took a good chunk of my garden out. We
had to completely dismantle the dogard and the red patio. Um took down the old planter and they were very fortunate that they did find it quickly and were able to thread the pipe through the old to meet
the qualifications. I have no problem paying for that second, but I think because I got wrong information from the city, I really feel I should find some way to make this right. The only I don't expect money
back, but I was hoping that you could at least address it and take it off my ass or find some way to make it right. And that's what I'm asking for. I have to find a way to address this so I'm not stuck with the same expense in front
that was not my fault because you told me this is where it enters your property and it wasn't anything I can Well, thank you for sharing. Thank you for the letter. I mean, I we all read the letter. Um
I know you won't want to set a precedent and I understand that, but this would not have happened if you had given me the correct information and it falls back on the city of the record of my current Well, I do know there's
it obvious it gets hairy when we're talking about assessments and and this particular kind of project mixed in with our assessments and our bonding. Uh so I know that's I'm going to call it the the legal side of things. Uh complete
sympathy. I mean for your situation. It's unfortunate. It was I didn't enjoy reading the letter. It's construction is already a burden, right? And and there's already things we have to sacrifice and do in order to get through it, though it's for the right reasons. Uh and you
had an unfortunate incident with with the way yours played out and and I I completely sympathize with you on that. Um well, the thing is the whole point of it is the city did not give me the correct information and I hope you can find some
way to make it right because that represents a couple of years I can stay in the house. Yeah. Um, and I leave that up to you to figure out, but I do feel I I need to be at least
taken care of some. Sure. Yeah. And and I and it may not be that way. I I don't I haven't went down the path of what are options. Um what I do know is the legal part of not being able to take it off the assessment that I know we can't do.
Then we can find some other way. That was the only thing I could think of, right? I mean, that's a the obvious um thought, but I'll leave you guys to put your thinking caps on and see if you can't help me out somehow. Yeah. And I think that's what we'll need
to do is discuss and we've not had conversation obviously as a group about this particular subject. So, um as we don't get to have conversation until we're here. So, thank you again for your comments, your letter and we will take it under
adisement unless there's comments to be had now. Well, I do have a comment and um my investigation determined that if you would have had
the contractor hired to do this work, at the price that he charge this wouldn't happen. But using your records, I would have lost my tree and my perennial garden that took me 27 years to build.
Yeah. But that's also construction. That's construction. But the arrangements were made that if I was willing to pay a private contractor, they would save my tree and my garden. And that's what I agreed to. The crux of
the matter is the city didn't give me the right location. They would have done it correctly from the street to your house. It did go from the street to the house on their lines on the line that they said that's what it was.
They would have done the same thing. They would have taken the tree. They would have taken the messed up the garden and we still would have found the old pipe. Did you end up losing the tree in the garden? No, I didn't because I agreed hire a private contractor. So even though they found the right
pipe, it still didn't affect your No, I still have my garden. I had a big chunk of my garden where the the kids moved some plants, but we had to take up the entire patio, take down the dog yard, and it's taken the kids couple of weeks to put everything back in order in
the back where the pipe actually was. But the young man who did the digging back there was very careful and didn't destroy any more than he had to. And the front was such a mess. Um, when he dug it up, there's not much dirt. This is a horrible place. It's all
clay. And he put the dirt that he could salvage off to the side. But by the time he got done leveling everything else, it was a sea of mud and it was like concrete. I couldn't even rake it to get the the rocks and the branches and the rest. And my neighbors, as I said in there,
are the ones that came to my rescue. So now the yard is back looking decent. My garden will take a couple years to get back where it was. My son comes from Wisconsin and spends two three days working on parts of it, putting it back together and back.
And that's to be expected. I knew that. What I didn't know was the mess I have in front because I had the wrong information. And that's why I was asking for some way that you can make it right. I don't care what it is as long as you can find
something to make up for the problem. Anything else? Any comments? I looked at the situation, mayor, and I think we should wave $2,800. Uh they would have totally destroyed
her lawn, garden, whatever had been chair, did you know that there was a another pipe there. So, uh when we televised the sewer before construction like during design, there was a Y that was the Y called
connection at the main San sewer. There was a Y right in front of right in front of our property and then there was one to the south u that was down towards the the property line between the curve property and neighbor to the south. um based off of what we saw on the televising tapes just the location of it
that one seemed to be the better like the more obvious active active uh service. Now when to her point what she said was when when the contractor that she hired um dug down at the location where we thought it it was based off the
wide in the street um he dug down and determined that it was an inactive service at that point. Um council was getting to is if we' have done that in the street and did it with a street contractor, we would identify
there was inactive in the street versus in her right away by the same means of methods that they did with you as far as a die, you know, all that fun stuff. Um, so that's I guess what happened in that scenario. We found what after we later found out where the active one was. Then
yes, we went to the the one from the further ones further south and her contractor dug back called the southwest corner of our property house there and lined it to the street and they open cut it back in the house.
But I, you know, I'm not thinking it's anybody's fault here. It goes back generations to where that line was replaced and never put on file. But it was a private line, right? The city does not have an obligation to keep
track of everyone's private utilities. But isn't it hooked up to the city? It was obviously replaced at some point and never taken out. So there was no records what you said, but it was a private service. We are not responsible for it. It's the
same reason why we made everybody sign those agreements because it is private work. It is outside of our scope. The only way we can do it is if they specifically give us permission by a number of agreements and language to do that work. It is not the city's responsibility.
That is why the attorney is strongly advising that we cannot wave assessment on. But it seems if she had known this, there wouldn't have been a second dig. They would have known where to dig right away. Why was the line left in there? Obviously, that was left in there by the
private owner prior to that. You know, we can't answer what happened, you know, why it was left, but um it's still a private service. So, you need to be very careful. And what the mayor was alluding to, if you are going to wave assessments for private side work, you
are also jeopardizing the legality of your bond issuance because that bond issuance cannot be forgiving private side work. and and I I I understand that I I understand that yes, you we thought the pipe was here. That was what was relayed
to you. There was no records. There was nothing in the file. I am strictly speaking on the it's a private side item. We have procedures we follow through state statutes to issue bonds and to finance this work. If we start paying for
private work, then we have a problem with the bigger project and everybody else's charges and assessments. It's private work. It was your contractor and your work. You didn't come on and do the city's private
contractor that we hired and had agreements. You did your own but we couldn't guarantee anything. We we just you just did your own work. this is what needs to be done. You need to comply with the ordinance. We couldn't say your contractor was going to save your tree. We we we just said you have
the option to do it privately. Um how many people did it privately? Two, three. It's a very unfortunate circumstance. I don't Yeah. argue with that. Um, I I just I just
advise the council or at least speak to the attorney directly yourself before you make any of those decisions. So, probably something we're not going to solve today. We have different
varying opinions. So, um, we have time to figure that out and conversations with lawyer. Maybe we advise the lawyer to be here next. session. Yeah, they they can certainly come. I I but I I can tell you exactly what the
attorney is going to say. This is there's similar situations that have come up before, too. It's not the it's not unusual. You know, there's always issues with private public where you draw the line, right? But again, the city does not have a
responsibility to your private utilities location. They do not. It's your responsibility to know where your private side. Our responsibility at the main would have been tested live there at the main had we done the work from that way backwards. When you do the work ahead of
time, the main wasn't available to do that testing or to check that before they did like we did the other ones. We check at the main before we move. different processes take take place given the situation. Um, yeah, no doubt
it's it's complicated. It's messy as these things usually are. Um, again, I think everyone understands and and sees where you're coming from 100%. Uh, but I think we need to continue just to investigate and learn,
you know, what is even possible. I do have one question and it's probably because of my ignorance but when you say private line is it private because it's outside a public line public land
and the potential was there that they put it in it's to me that's private so I don't know what you're talking about when you call it private It was hooked into the sewer line and at
some point it was evidently unhooked and not used. Well, yeah. Yeah, but I mean I guess I don't understand
my problem. And see to me that makes it a question. Don't we know where lines that connect to hoses are? I I don't understand that because newer newer ones are not when we talk
about they don't always century ago things weren't done the way they are today that I get that's another not that this would take the onus off of the private person but would there have
been a way that we would have could have saying this is aundred year old We could do something different. Now, and that's not going to solve your problem, but we have other 100y old houses in this town
and other ones that could have lines with the same problem. Am I right? I think it's fair to say there were a lot of surprises with this project when we were digging those service laterals, too. I mean, there's that's just what you happens what happens when you deal with old
Oh, I know. old infrastructure. So, yeah, I get it. I just I just don't understand when we get in the the semantics of it.
Could she have gotten her own private contractor to do a die test and say, "Nope, he didn't." They did. He did. Okay. We hired Nelson to
Weel to come in and he put in something in the basement saw where it came out into the street was about 10 ft over. So at that point he knew
I guess I don't I'd have to see your house in the area and I mean I'm only a block away but can I elaborate on that? I guess what I was saying earlier was when we come across a parcel that has more than one
sanitary service. What the contractor will do is he will do what they did in that case. they will, you know, try to get access to the home and die and flush kind of toilets and whatnot to see where that service leads to, which is the active service. Um, and then at that point, we would we would make the
connection to the act to the active one from the main to the right way. Now, in this case, when we did the private work first, they dug down to see where at what we thought was the active service. Okay. Where where did they start? They started digging at the house behind the
tree that we were saving. Behind the tree where were the behind the trees where they started and they moved south to find that second service after after they dug down there like this doesn't look like an active service. And so they then at that point
then they flush and do the die test, try camera. They come get get anything to go because they didn't have the proper size camera to get through there. Then they walked through the eye test, found the active main at the main. That's where they that's noticed the die. Um, and realized it was further south service
that was towards our property line. I don't I think it's lower than 10 ft but I don't know that exact distance but um and then the contractor tried to excavate further south to find that service and wasn't wasn't able to because of the soil the soil condition
that they were having you know with the wet soils that day plus where your garden was there was kind of a tight so the effort was made to do it properly and it was a group effort to make it done properly Okay,
thank you all for the clarification. I sort of get it now. And so they dug and found out that it was the wrong spot and dug again. Is it all they did was dig or did they actually replace the pipes? They found an inactive service. when they dug down, I think they damaged some
drain tile and stuff like that that they replaced. Um, and then I I don't think they did anything with the inactive service. Um, did they? Okay. So, they sealed the inactive service at that location and they tried to find the active one by excavating
further into the cell. Was a was unable to find it and that's when they tried to dye it and then we located it via you know cameraing actually is what we did. So, what did they do? What did they do besides digging a hole? What the contractor, their private
contractor? Yeah. Uh, he dug a hole the first day and then came back second day and dug a hole back where your dog area and then slip line the service going from that point to the rightway and then
kind of open cut essentially from that corner to the house, make a connection. So, all these new lines that are established, private lines that are hooked up today, do we know where they're all at now? Are
they platted? Do we know where the hookups are at? Are they sorry, the new ones we're installing with this project or or like in general? They got to come to the city somewhere, right? In general, new properties or the ones we're doing the ones that you're replacing?
Yeah, we're documenting, you know, if Um, so in this scenario, if we would have done this one, we would have done open cut the whole way back here. I think we would have destroyed your garden and everything this way. So 100% correct there. But on our end, we would
have documented. Yeah, it's um 15 20 ft south of her house. There's two 45 degree bends that are 15 ft apart and it goes straight into the service. And then we have 75 ft for the main and we have we have the location of the Y. So we would have
record on our end of what we would have for that. So you're only responsible to the hookup typically on a on our street. Yeah, we are only only going from the main to the right.
So if anybody has any trouble tomorrow, the next day or whatever, they they know exactly where to start from the city to the private line. The house the houses that were just redone. Yes.
I do have one question. I pick up on that. I I don't work the so I can answer that because the inspector was in to begin with. They didn't have the correct. Uh there was a lot of
houses in Foley where they couldn't get their cameras into the piping. It was a mess to begin with. There was this was not the only example of what we ran into
when we did the INI. So that brings back to part of the city that they had that inspection on record. We had the inspections on record and
the interior of the pipe, too. That's not looking aerial. That's just an interior inside the pipe. Yep. Much less there was paperwork saying that they could not inspect it for whatever reasons they gave.
Oh, yeah. inflow and infiltration. So Jared, my question is had our contractor did it, what would have been the process? Yes, the garden would have been destroyed. Yes, the tree would have been taken care of. What was the
process? They were identified that there was two Y's at the main. Where did they where would they have started? Uh I think on that block they started from the highway going north. Okay. And so they would they would ran into the active one first. But regardless
they would they would have seen that there's two Y's going to that property. So the first thing they would do is identify which one the active one was um and then replace it from there. So I mean there was more than just property that had inactive services that
we have with this process on right they identified multiple pipes that were inactive on pro on the properties they had done correct that were not I'll say documented because 100 years ago they didn't
document. So, okay. Any other comments from the council? Okay, moving on. Uh, thank you, Mrs. Otto. We will again, like I said, there's more
conversation, I think, to be had. We just need to get through it. Uh, and then there's Kathy Brenie. My issue is can you come up to you state your name and then your address please
and just so everyone can hear you. You know, all my issue is that um I used to have access from my lawn to the alley because it was like this and now there's like a what eight 8 in 10 in 12 in drop
off. So now I won't have access to it. I did talk to um the gentleman about it and I talked to Mark, talked to Jared, talked to Chris and one of the solutions they gave is
just to um you know make the grade, you know, to have it just be a grade, which is just fine with me. I don't mind that at all. Um if they need to take out the lilacs, if they need to take out the tree, that is fine, but I don't want to have to pay for it. I don't want this to
be treated as they're they're only halfway done it with it right now. So, this is the time to address it. Um, but I don't want to pay for it because I had access before and now I don't. You know what I mean? So, can you elaborate on on what exactly
you're talking about specifically? Um, as far as your access? Yeah. You I had a I had a I have a pine tree here and then some lilux, but if I needed to, I could go through um go through the two and have access to
the to the you know like when I would have access if I needed to. I primarily use the front but I had access I was able to use it and now it just goes like this and then but they're
going to he said they're going to slope it. There's one is going to slope it, but they'll have to take out, you know, some of the lilacs of this stuff. And I don't want this to be treated as an add-on because I had access before it. I
That's all I want. I mean, they can you know what I mean? Is it Is it like a driveway? Huh? Is it like a driveway? I guess. No, it's the back. It's my black backyard. Off the 20. Off the alley. off the alleyway.
Yeah. What was your address, please? 524. Okay. All right. Okay. Oh, thank you. I We will probably take a look at that one. Okay. Thank you.
All right. I hate to bring this up as long as we're in complain. All right. They're not wetting down the dirt. It's an ongoing dust storm on Broadway.
And I know they wet it down twice that I've seen them out there. Okay. It's It's bad. I know. They don't want to put water. I don't care.
Your dust control on this whole project is terrible. And we were told in June that there only we did it is if somebody calls in there. Yeah. To to your point um you know I
talked to contractor today about dust control because that was brought up this morning as well. Um what we did to kind of help with gust today was that we basically have traffic not driving on Broadway other than something that coming on and off the part that they're actually getting on as far as I can
class 5 to your point if you there's wind that's part that's dusty that that's fluff that's not being controlled. Um, and the the thought right now is that adding water um will just make more of a mess to only the
contractor, not only the contract, the residents trying to get access to the property. Um, but I see your point. I see I see your point though, Kim, as far as I think that's I think that's a great suggestion. But if they would just scrape that two inches of out there, it would be that
back moist soil. they won't have the problem. That's a good point. Well, why why um yeah, so that's like I said that was their their plan for today was that was how they're going to handle the rest. No,
no, the what I just said as far as keeping track keeping traffic off. They could slow them down a little bit too when those dump trucks are coming vent to get from north the of Broadway
to 23 it gets really bad and they're not tracking tracking tracking that direction where they're coming off Oh, they were this morning. They are driving up and down Broadway. They were this morning. Okay. Yeah, on the north end of it.
They were working on the They've been working on the north end of Broadway. And this morning they were coming down. Got I was under the impression that they were going they were vacuuming in off of pen and leaving off.
Okay. Okay. Okay. Agreed. That's why I was impression that's what they were doing today. So I will talk to our contractor and the guy on the field. You want to send a guy over to dust? your comment of this project as part of
construction sit. for half hour. I bet you do I have something for the public hearing. Okay, sure. Um, all right. Moving on to item number seven, public hearing on Casey's
tobacco violation. We will close the current meeting at 6:07 p.m. and open up for the public hearing. Is there anyone here to speak for or against the Casey's tobacco violation? Anybody here
uh to speak for or against the Casey's tobacco violation? Is anybody here to speak for or against the Casey's tobacco violation? Hearing none. Closing the public hearing regarding Casey's tobacco violation at 6:08 p.m.
and reconvening the regularly scheduled city council meeting. Mr. Mr. Mayor, members of the council, um we did our yearly, um tobacco compliance checks um in September. I can't recall the date off the top of my
head. I'm sorry. Um and Casey's did fail. They did sell to a person who was not the age of 21. Um so we did send them a letter um advising them of their public hearing. Um when I was when I talked to staff, they were going to be here. So I don't know what happened
there. Um, I did receive uh a check for $600, which is the the statute. In the statute, it states that that is the fine that the city can pose. Um, they did send the check for that. Um, but I did
advise them that, you know, the city can look into the matter further. Um, per the statute, the $600 fine if for a violations that are within or there hasn't been one since 36 months. And when looking back, it has
been 36 months since their vi last violation. So that's what we put in the letter. That would be the $600 fine. And because that's what statute says. So I just want to let you know we did receive the check from them for that. And if
council wanted anything further that I will just relay it to them, but it's up to the council to decide if they wanted additional. If they do a violation, say next year, then the council there will be obviously a bigger fine and the
option of suspending the tobacco vi tobacco license. And chief, the individual that sold also got a fine. Correct. Correct. Yes. We also, not just the establishment gets the fine, but the individual who did the sale also got a
state citation also. Yes. Get the same amount of fine. Uh, no. this individual is um licensed that I think it was like 140 bucks or something like that for their the individual and so the business is held
at basically a higher standard. Uh do you know is do you happen to know if it's a a corporate run store or if it's a franchise? It is from their corporate office. Yeah, that's where we sent the letters to was to the Iowa store.
Mr. Mayor, last time that they were fined, I remember that the general manager of the store was at our public hearing and apologize profusely said that it would not happen again. Well, it happened again and they are not here.
Uh, I think um they're paying their fine, but I think they should uh be put on notice because this is the second time for him again. And the last one was 36 months ago,
right? Three years. Okay. Do you know is it the same manager? I'm not sure. No, it's not. Okay. Be surprising. Would you like them to get just additional contact by the police department regarding that?
Absolutely. You know that if they weren't here to address the council as well. All right. Move on to item number eight. Uh fully fire relief. Brian Moer going to share the email reports.
and a request. Uh, good evening, council. As stated, my name is Brian Moer. I am the FY Fire Department Association treasure. Uh, there's two parts. Uh, the first part, I'll just give you the the repeat thing
uh we got to do every year. Basically, um, the SC25 schedule just shows our breakdown of last year's number uh, computing into this year's number. Um, our fire state aid and everything has been up. Um we just got notified that uh
last month I believe though. So these numbers are accurate for what we receive this fall. And um as you can see on the very bottom line, line seven, um our surplus is at 191,971.
Um in the past, we've always told you that when that number goes up, that's when we usually look for uh increases in our retirement. Um, so I'll get to that on the second step. Is there any questions on this first
uh yearly report? Is there any questions? Um, I know you, no offense. I just I know this is your first one. So if you have any questions on how this works to answer and the report card, right, explains how you guys did. Yep. With that's a little bit separate because
that I mean it it compares you to kind of everybody and gives you an example of how you're rating with with everybody. How did you feel you rated with everybody? We're always a hair behind to be frankly honest, but we also have um control of
our funds. Uh we're we're we do ours through privately. also being compared to the state run stuff. Um, so our our retirements are run at kind of how we want to. We've always been able to keep up. Um, the other thing that I don't that just this kind of my end and I've
explained this to the release my I don't want to say hatred of the report card, but one of my frustrations report card is so far behind. Um, we're already creeping into 26 and that's almost a year and a half behind when they finally get those numbers. So we we move money
and stuff and it I mean okay at this day this was here but then all of a sudden six months from now we're all a sudden here. I mean it it's a good baseline. It's something that we go off of because we have taken into consideration uh especially the past few years because legislation has pushed the uh smaller
departments to maybe want to go into the pair program. So we've taken that into consideration. U as far as what we believe in us as a relief we feel like we're we're stable. We're not Um, so that's kind of where we're we're on the bubble. We're we're seeking it
out. We're getting information out. We just haven't jumped into it yet. We want to make sure we know. Okay. Okay. Thanks for the explanation. Um, any other questions? Um, then the part two, uh, due to the
line seven moving up. Um the thing that we've always kind of had the unofficial agreement with the city on is um we always leave a surplus in our column for market fluctuation. Um as you can see we're right at 24. Our kind of unofficial number has always
been keep it between 20 and 30 for market flux. Um I played with the numbers going up and down and uh I portrayed this to our relief uh association and we felt that um going to 6,400 per year service which is a $900
increase um basically puts us right in the middle of um where we like to be as far as what we need in surplus. Um I played with the next number. If we would have jumped to 65, it would have put us down closer to 14,000 in surplus. So we thought to be fair to the council and
pulled up our let's just put it in the middle. So that's kind of where the 64 number came in. Um that is also on the consensus of half of our is a half a year. I didn't have the third quarter reports. So I
talked to our investor and they I we we patted it a little bit but that's not saying there isn't actually more there. Plus we're still investing obviously as we speak now. So that $24,000 is as of the last week when I put the forms together and that's taking into consideration the
bumping it to $6,400. Yep. So if we bump it to 64 as of now, this is basically today. So we're going to move it with your approval. We would like to move it. We won't move it till January 1. We do everything January 1. So this is just getting ready for that.
Um so that's 24,000. And anybody that watches the stock market knows it's plateauing or going up. So we obviously at the end of the year that if I redid this report on January 5th, that number is probably going to be higher just
going the way the market trend. This is just going up what we have today. So or when I did the report, it basically says we have 24,000 s that's not coming third quarter, fourth quarter. This is basically a happy year for my numbers.
for our investment numbers. Put it that way. And then how do how do we rate amongst other similarsized fire departments such as ours? Uh I would say we're above average. Um we've actually been very aggressive the
last few years to get kind of caught up. Our our investments have been doing better and everything. And um yeah, this was requested by council a couple years ago. So I as you can see a few years We used to only do $200 $300 at a time. Um we did
have a couple hiccups in there because we had groups retire. So obviously we didn't have as much to invest. Um in the recent years we've pretty much the way our department is sitting now is very very young uh department. So right now
we only have one and maybe another one coming up that can actually qualify to get their retirement. Um the rule of state statute is you can't take your retirement till you're 50. So we have a pretty young department. So we are in a position
where we have a lot of assets because nobody can essentially nobody can get their retirement. So that money sits in our retirement and keeps keeps making it hasn't been depleted. Is it still a 10 year active duty before they can draw any?
Yep. 10 years uh halfvested, 20 years full vested and then uh again we like we have guys in deferred so they retired before they were 50. That money is in this formula. It's already allocated. So that know this formula knows that they're already being paid. So that doesn't affect our our last number. So
that the formula and the format shows that that money is already gone when we're talking here. And Brian, just to clarify, the deferred ones, are they on the rate when they went to deferred status? Yes. So the day the day you um retire, I
guess that's what they're doing. Retiring is that last day, whatever our amount is at, that's what they're that's what they get. So they wouldn't get the increase. That's our deferred does not get this number. They get the number of whatever it was when they were retired. That's why we can lock in their number because the day they retire, we already know this much
money is allocated to that to that So, and that never changes. So, I know we have a couple guys that are my age, so they're going to be sitting in deferred for another 10 years, and that number is never going to change on the floor. It's just always the same.
So, I guess in the big picture, um the reason I am here is we had spoken. I we have not done anything formally because we have to vote on this. Um, but how we've done this is I just basically need council's approval to bring this uh increase back to the relief association
to uh make it finalized. We'll vote on it. I don't know if anybody will vote against it, but um and then it would be active January 1 of 26. And Mr. Mayor and Council, I'd probably ask you first to accept the the 2025 report because we usually put that in
the minutes and then we can address the raise if you would. So the first page we went over which is just he's obligated to come here every year and give us an update. We need to make a motion. Just a motion to accept the report that we recognize we have. Yep. I'll make a motion to um recognize and accept the report annual report of
the fully fire relief association. I'll second motion made and seconded. Any further discussion? Hearing none. All in favor say I. I post same sign. Motion carries relating to the request benefit level
increase for 2026. Uh and you had um the current company you work with as your private uh run some worst case scenarios. I mean if Yeah, they we we run a pretty moderate
uh book. I mean other there's neighbors that run excessive ones, but um I I always converse with her with to confirm our numbers to make sure there hasn't any major drops and she actually said quite the opposite. Um she goes you could probably pat it just because of
the way the markets are with where we're running. Um we always just we just go by the numbers of the day I do the report. Um I know last year we were here and we did the same thing because of the market. Um we we knew we were going to be coming back. We just didn't know to
what extent because we we jumped at that we were in. So yeah, that'd be the 45 to 55. um just because that was an aggressive jump for us because as you can see track record we we just hadn't done that. So we wanted to make sure that it was going to hold. Um it obviously held and then some. The other
thing that's really making a difference is our fire state aid has has increased even more than what the state projection. If you read line B, it says I'm not allowed to increase it by more than 3.5%. Well, I knew what our number was and I put it in there and it was
more than 3.5. So some of those variables are kicking in which is putting more into our our kitty also. So the years that you didn't increase, was that because you had a deficit? No. The only time on my knowledge we
ever I think in 2008 in the crash, there was the only Yeah, I I was I in the 20 years I've been here, we had one. I want to say it was an eight. And at that point, because no nobody can again, nobody can just go and cash their money
and run. Um, if I'm not mistaken, I don't think I was Oh, I wasn't at this time. No, I I was just on the department. And basically what we did is we just floated to make sure. Um, because how that would work was basically the only way it would get down to 24. That's assuming every one of us
firefighters would retire tomorrow and we could all take our money. And that's why I was explaining like most of our guys are under 40. So even if we all retired, you still get to invest our money for another 10, 20 years before it calculate to the deficit.
So, if I could, Mr. Mayor, um just since uh Stephanie, you're new, um the reason this needs to come in front of us is because if there were ever a deficit and there were liabilities that we had to pay out and the relief would not have enough funds, the city would be
required to pitch in that additional portion. That's why they need our approval. Um and I think yeah, Brian mentioned we had one rough couple years of the market which everybody's I think was pretty ugly at that point. Um that is also why why Mr. Moer has to come
here every year to keep you updated on the financial stats. It's not the city's money. This is a fire relief. This is separate, but the city backs it in in that situation. So they do have to get the council approval of that. If there was a se severe market downturn, it is
Mr. Moer's obligation to get in touch with us and let us know if there is some issues so that if there needs to be any adjustments, we look at that or what can we do at this point. Um, that being said, um, I did just do some checking into, you know, they have more detailed
reports if you want to look on the OSA website, but they are very late into getting their reports. are always I agree with you. It's frustrating a year and a half, two years behind I feel like but um we do um with this raise we we do put ourselves in a pretty good position. They're like in the top 10 or so percent
of the state for the benefit amount per year. That being said, we don't have firefighters lined up um to do the these type of jobs. So that is one way to attract um and retain people to serve our department and to serve our
community. So, that's also a big big part of the picture. Um, but just so you know, you have uh you're accepting that raise or if you approve that raise, you're just accepting responsibility should something go crazy. Um, it hasn't happened yet. Um, it has happened at some other departments, a few here and
there. They've had to make some adjustments. Um, I think because we don't have, you know, 20 people all ready to retire right now is the biggest um the biggest positive right now. We have younger guys that are still still working and still going to keep on the department are not collecting for quite
some time. So, um I guess and then yeah, you covered on the the state plan versus the local that was also talked about because I think it is important and I usually will mention that too because I get the report cards and everything too because I have to serve as the city's um side of things. Um it is something
that you know continually watching and and they have to make that decision. Okay. And then just that there is statutes and rules in place that if we ever you guys can come and tell us that we have to take production that is we
hope we never have to go to that but there are ways that all of a sudden it's just we can't get out of our hold there are ways that we you can technically ask us to back down sure again thankfully with the list it's only gone up that's what we try to do uh
but there is there is wordage and verbage to basically you guys could access You're not locked into this. Sure. Okay. I'll make the motion that we uh that we
increase uh for 2026 a $900 increase. Motion's been made and seconded. Any further discussion? I think it's well worth it to have young people on the fire department that are willing to take the time and the effort and put
their life on the line for our people. Yeah, we appreciate we actually have three guys right now that are in train. So that was too 23. No, we appreciate your guys support. Like I said, if there's any other questions or stuff, you know, we're open
to you guys have anything or want to know more. Excellent. Obviously here to answer. Motion made and seconded. Any further discussion? All in favor say I. I. Same sign. Motion carries. Thank you, Brian. Thank you.
Chief, we to Chief McMillan for department reports. Mr. Mayor, members of the council, first I'll start off with our stat report for the month of September. We had 386 calls of service. Just some things to point out, thefts were up, suspicious activity
calls um were also up and school's in session, so child calls are up. Um animal complaints are back down to where we like to normally see them. That six or seven is are basically normal. Um,
city ordinances are coming down for fall time. There's only been a few like miscellaneous items and nuisance violations. Tall grass is not one of the bigger items. Um, some other
I had to make a copy for Deb, I know, but she said she got it earlier. Did you hear? Um um some things just to point out. Um we in September we have big truck night.
That was a a success. Um we have Halloween safety. I'm going to do that in October like always. And October seems to be our training month. It seems like everyone has training and they cram it into the month
of October. So, we're a lot of us are busy with training. A lot of webinars, a lot of our firearms are this month. Um, our two new hires. Um, one he's on the road already. And then the last one, he
will finish up his background this week. So he'll be starting firearms training next week if all if he passes his psych and physical this week which fingers crossed. Um so he'll start next week and they have use of force at the end of the month too to get them caught up with
everyone. So, um busy month of training. Um reminder of November 1st, winter parking. We will be putting out orange reminder warning tickets on people's
cars at a few weeks here in October to remind them, hey, if this was after November 1st, you could get a citation. And then we'll do the few reminders in November, too, like we always do. Um, but remember, no parking on the city streets from 2 am to 6:00 a.m. from
November to March 31st. Um, and I got us and the county for sure, we were lucky and we got picked to be the postboard audit this year. So, I am busy working with the post board and getting them all the documentations that they
are requesting for their audit. It's every about five years they come around. They just pick a handful of different cities every year and do an audit. So, it's nothing too surprising. But, so that is all I have unless you have
something for me. How is uh our place on Dewey Street still there? So, um they have updated their tabs. Um, we still have the vet complaints of the
dog smell of the dog poop smell. But, uh, I can also add to that. Um, we'll be moving forward with an administrative nuisance. We we did the first round and now we're going through to the second round, which would give us the option to abate. So,
essentially go in there and clean it up and charge them. So, um, that's going to take a few more months, but that the attorney's in the middle of that. Also, I like to see the PZB hours. Uh, we had have we had part- timerrs do that
or whoever is available. Um it's been usually in the past we always give it as option to the full-timers but we have now two part- timerrs that are all um trained up on it that they can do it because you have to have special training to do TZD hours and so they are
um we have two of them and this time I think Courtney just did them this time but thank you. Thanks, city engineer Jared Griffith. Good evening, Mr. Mayor, members council. Um, tonight I have a handful of
things in under my portion of the agenda tonight. So, I will get started here with uh um our pay number three for our lead service project. Um pay number three for Lebanon Underground
um work certified to date is $2,928. Uh that represents roughly 60 68% of the project. Um this payout includes I believe it was 30
35 or 34 um services that were completed. Uh we have since then since the this cut off date for this staff have completed all the all of our services for this year in this project. Um
I believe uh when when Miss Olsen spoke earlier today, she mentioned um the additional services um and the cost of that. Um just want to point out that you know that cost is is funding eligible.
Um so it's not to cost the city anymore from that standpoint. Um, and those were needed um for services that were identified as as potentially non or galvanized or lead materials. Um, they weren't inside the house and so we dug
at the curbside just to verify and when we found that they weren't that material. Um, then we removed them from the project. Um, we did we did add four services to the project to kind of kind of make up for the ones we lost. Um and those were all those like I mentioned
those have all been completed this year. So um for back to the payout um the request at for um sorry the amount for this request is 42,94 38.
Looking for a motion to approve payout number three for our 2.5 service project. Three. Sorry, did I say four? It's three. It's number three. The Lebanon. Okay.
I make the motion to uh uh pay $42,94.38 application number three for the lead service lines. Second. Motion's been made and seconded. Any further discussion? Hearing none. All in favor say I.
I. Same sign. Motion carries. Thank you. U moving on to the next pay application number four for our north side improvements project to keep the underground uh work certified to date for this project is 3,287,96512
that represents roughly 67% of the project. Um at the time of cut off for this PA um we had uh all of the all of the sanitary sewer and water
installed on the project. Uh we didn't have sewer services installed yet on Broadway or storm sewer install on Broadway at the time. Um, we had all of paving on third, fourth, uh, south of parent. Um, then class 5 essentially
everywhere except Broadway curve same same locations. Um, so that's kind of where we're at when we generated the payout. Um, since we've generated the payout, um, we have finished the utilities over on Broadway. So, all the services have been completed. Storm server has been completed. Um and they
started the class 5 or subcutting and you know excavating in class 5 um embankment today. Um the plan is to continue that throughout the week. Um and then next week um probably towards the end of the week we'll be putting our
concrete sub will be on site and we'll be doing concrete next week. Um that's just the curb. Uh it would be curb on Broadway and then flat work on on the other areas like third and four is is the plan.
So tackle as much as they can next week when whenever they get here they're going to stay for the week and then go from there is their intent. Is there a possibility they don't finish concrete work and have to resume next year? Um the contractor has brought that
concern up. Um obviously depending on when weather hits um that's going to be the deciding factor. um we kind of talked through potential what our priorities are as as a as a community and then kind of going through what what's more you know if we need to
prioritize some um then we'll go that route um right now uh at least for for next week um doesn't look like anything below freezing so we should be fine even if it is below freezing uh we follow the mindot kind of process for uh for cold
weather concrete uh which is essentially anything below 36 degrees there's steps the contractor needs to submit a plan for how to how to essentially insulate that that concrete to make sure that it it stays at a certain temperature. Um and
we've already reached out to contractors and we you know submitting that shortly as far as their plan. Like I said next week doesn't look like it's going to be below 36. You know that's a week away. That could change. Um but um that's where we're at right now. Um I
want to on a couple things. Um I think I think Kim that's what you were referring to as far as what we talk about was concrete cold weather temperatures. Um Miss Breny um brought up the alley um on
that one. Um her property uh the access she's referring to is between a pine tree and and somes that's probably a car width apart you know you know 8 ft 10 ft. Um And it didn't appear, you know, not the whatever, but uh didn't appear
that there was any need for an access there or there was an access, you know, at that time there just ter any any signs of an access. Um and so what we did is what we normally do as far as green space is a maximum of a 4 to1 kind of tie in behind our, you know, our tie
in slopes there. Um obviously if she wants to maintain access and plans to use as an access that 4:1 isn't going to be acceptable for vehicle to be bottoming out. So, we've met with her in the last couple days and kind of talked about what potential solutions will be for her and we're going to work through
those as the upcoming days with the contractor and and confirming things with city policy too that make sure we're we're all okay from every angle. As far as I know right now, their plan is to be here next week. I don't know
anything beyond that. As far as they're going to be there for the week. As far as the rest of the week, I think they're planning to come I think Wednesday last I heard last week. I'm not sure. beyond that as far as what they're scheduled as far as they're
coming back Monday or kind of depends on what's prepped for um we're not looking at a change order or anything on this green space Okay.
Um comments apologize I miss comments earlier. Um so jumping I guess jumping back to the payoff then. Um the amount paid at for
this request is uh 1,658,4 56,000. All right. Wow, that's 1,658,4562. Um looking for approval for payout number four. I'll make a motion for uh pay out for
application number four and 1,658,46.62. I'll second. Motion made and seconded. Any further discussion? Hearing none. All in favor say I. Same sign. Motion carries. Thank you. Um any before I move on to
the next couple resolutions here is any questions on the street fighter kind of hashes send the guy out with a hose apparently. Um so uh before I jump into the resolutions
um this time of year is when we start looking into the the final assessments and our 429 process. um working with city staff um projecting kind of where we're at with the project currently and what we have left and where we see this going in the next you know rest of this
uh season and plus next year. Um we projected out the project cost for this project. Um right now we are projecting the total project cost to be 6 million
900 sorry 690,000 um total project cost for both city and and uh and county. um of that total project cost. Um
44 4,824,734 would be city um and which is in line with how we've been slowly coming down um for each kind of phase of
the project from from study to design the bing incrementally gone down um with with with the caveat with with with the caveat of we've kind of added things that have gone come along to like our feesway study didn't have 13 so we kind
of you know project cost went up because we added 13 but overall costs were have been fine we're coming coming in just fine um so with that uh we we've kind of calculated what we have for total assessments uh for this project um based
on top of, you know, our our city policy. Um, so what we have in front of you tonight is um resolution 25- sorry uh 2025-26 declaring the cost to be assessed uh and
ordering the preparation of the performance assessments. You have any questions on that resolution? If not, we would be looking for a motion to to approve that resolution and this is confirming the dollar amount
to be to overall product to be assessed. So this is essentially you're ordering the the preparation of the assessment. Okay. Yeah. And so that'll um follow with the mail notices and then the hearing in November.
And then we have plans in place for any mail that gets returned or doesn't find its way to the appropriate home because of postal office issues. So we are reviewing all the mailing addresses right now that we have on
file. I mean we we'll hand deliver. We'll track people down if we need to. Um, but it's you do need to serve it by mail. That's the requirement. Sure. And the project isn't running over and it really isn't running under. It's just kind of um
running at u the projection is 101%. Like I said, that's based off of things we added during construction. We added the paving on John Street. Um the private sanitary services on some of them were
more than what we're projected based. how they actually came to the house. Um, but from a city cost standpoint, we're just fine. Yes, we we will hold the final assessment hearing in November. We need to certify them at the end of
this year. So to get them certified by the end of the year, they happen in November so that they can be on the tax roles in January. It's very common to assess even before the final lift is and the project is complete. That's not an unusual thing for the city to do.
Sometimes we assess them and determine those costs on the front end and then construct the project. Um but no, the timeline is pretty typical for what we do for projects and fully. It actually doesn't become due and payable until January first when your
taxes essentially come through. Sure. So it'll be on the 26. Yep. But we have to turn that in ahead of time for the county for them to be able to do it. Okay. Um
I'll make a motion to approve resolution 2526 declaring cost to be assessed and ordering preparation of proposed assessment. I'll second that. Motion made and seconded. Any further discussion? Hearing none. All in favor say I. I oppose. Same sign.
Motion carries. Thank you. Um and so the next step to the sorry the next step to the chapter 429 process uh for assessing now that you have declared the assessments the dollar amount um is to
is to call for yeah call for the call for the the public hearing for assessing those. Um right now we have that uh lined up for next council meeting 5:30 November 4 in
this building. Um any questions on on that resolution? Otherwise, we're looking for a motion to approve. That's the same thing. That's they'll get the letters in the mail and everything for that hearing. Essentially, the first one is is determining the cost. The second one is
calling for the hearing. And then you'll see it reads in there that the clerk for the engineering notice will send out the mailings. Okay. There's an affidavit of mailing. There's going to be a public hearing notice in the paper. Typical process that we followed at the preliminary site as well.
Sure. So, consider uh I'll make a motion to consider resolution 25 2025-27 [Music] for the hearing on the 2025 north side improvement assessments for November 4th. I'll second that. Motion made and
seconded. Any further discussion? Hearing none. All in favor say I. I. Oppose. Same sign. Motion carries. Thank you. Uh the last thing on my portion of the of the agenda tonight is the discussion on the 2026 lead service
project. Um in your packet is a design and bidding services agreement uh from to start moving forward on our 226 lead service project. Um this one would consist of doing 42 services which is
roughly half of the remaining services in town. Um same process as last year where we you know do exterior kind of data collecting as far as um restorations needed outside. Um, and then we'll be contacting homeowners to
schedule interior restoration kind of uh documentation and we'll collect the collect that data and add it to our plans for our bidding documents. Um, so contractors don't have to basically you know enter each building to to get a
better understanding what's happening for that service. So um that is what our service agreement essentially you know covers in a nutshell. Um do you have any questions on
the agreements or the project itself? Remind me is this the one that's covered by grants? Yes, this is this will be the same same uh PFA grant dollars or or loan dollars depending on if it's private or public. Um,
yes. Okay. I'll make a motion to accept the 2026 lead service alliance project engineering agreement. I'll second. Motion made and seconded. Any further discussion? Hearing none. All in favor
say I. I. I. Oppose. Same sign. Motion carries. Thank you. Um, Deb, I had written down 26 lead service project. Your question was how it is
because so the MD MD's website shows how many to have right and you know I know Mark and his staff have worked through they just submitted a new inventory uh in the month end of the month um so that website will be updated shortly as far
as the most accurate material. Um this project, yes, it does not encounter all the ones that are on that inventory. Um we decided to go across the path um because we did it facing geographic location. So pretty much
everything that's on the inventory west of fourth I believe that's kind of east and west kind of what we're doing. So right now the plan is to do west of 4th Avenue next year and then east of fourth in
all right public works fire Mark finally uh good evening going back to this uh we had submit in the MDH last week we had evident by we Foley's down to I don't know what the number was before. We had
89. We had 87 galvanized two unknowns. We took care of four. So we sit currently at 83 galvanized, two unknown is where we're at right now. So our goal is half and half over the next two years. That's what was submitted a week ago today. So
that's where that was at. Wastewater. Um no issues, continue to operate fine. uh continue working with Bolton, continue working with uh you know different things where we basically come to the lowered our flows down. We've upped them, we did flush cycles.
Um everything continues. They met with Guinger. They still plan on doing uh punch list items this fall yet. The air relief valves, things like that. That's probably the biggest on the list. And uh their plan is to complete it yet this fall. So until then, obviously, we'll
probably Yeah, but there will be eventually but I think everyone knows it won't be till a little more gets done. But cross fingers everything. We ended up taking all the stop and load of the golf ponds transferring all the water from the primaries to the secondary and we had a company come in today and line
a splitter out there that's been bad for years that PCA wanted done. So yeah, we do have a meeting coming up next 21st, whatever. Um, what do you want to say? It's basically we meet the new director. They have some
go over some what went on during the startup process last spring. So, we don't know what to expect that, but you know, we do have a meeting coming up with that. I don't I don't know what to expect. I think I think generally that yeah just some of the you know how it went and
then you know what um we anticipate in the future because I know flows were a little high for a while and they still are trying to work them down. Um and I guess yeah we'll report back once we have more information. Okay. What is our flow rate?
Influence or up in um 190 185 190 a day weekend's lower. So, we went down today probably as low as we can go pumping the St. Cloud. Now, our next step is going to go to a cycle flow. We want to do before winter. It's
just we've been trying to do this slow because we had this pond issue. We need to get this uh splitter out there lined before winter. And so, we kind of had we needed to pump water, but yet we want to slow down. So once we get through
Thursday morning, we plan on quit using the old ponds and start using the new ponds and start being back to normal. All is well there. I guess more conversation around all of that than at our next council meeting.
Okay. More conversation than about that meeting and everything related to the water. definitely provide you an update because we just, you know, got an invite. Sarah emailed over questioning what's we need to bring and we had a few
comments. I just said basically that and our allocations for what 2026 go over that. So, um, other than that, public works, I think there's been everything that, you know, been covered, I guess, unless you have something else
specifically. Yeah, we like I Apologize the dirt's up there, but it's hard. The dust you can't wait. If you wet it now, they got to wait for it to dry. It's going to slow things down. We're going to get less work done this fall. So, two more days
and it'll be done three days. So, um fire. Anything else on public works? Fire side. Um we had a great open house Saturday. Thanks those that came. Um I think it's probably one of the biggest
crowds we had. We pretty much running out of hot dogs and we had more pumpkins given away than ever. So, um I say that was very well. Um other than that, the only thing I have on the fire
side, we got no uh we have keep applying for grants and all that. Late uh last week, uh we were notified we received a FEMA grant for just over $30,000. It's a 95% five, so we'll have about 2,000 something to pay. Our main engine will
get all new hose and nozzles on it. So, be about $30,000. Our old stuff on our old truck is very outdated. So, I'm not just updating a truck. It's that the stuff on our main engine will go to our old truck and stuff that keeps getting flagged every
year out of service will be finally gone. So, that'll again saving you guys money trying to work the grant system. So, hopefully all the programs continue to hold at our federal. So we plan on pursuing down the to get it.
So well again thank you for the wonderful event. It was very well attended. Um it's always a good time. So yeah the fire prop went very well. I think those that watched it. I credit the guys who you know another one thing that kind of pushed off on some people said take care
of it and they did. So I think it was very wellreceived and an eye opener for a lot of people. Yeah. That was really neat to see. Other than that, I don't think anything else tonight. All right, moving on to uh
administration. Sarah, we just didn't draw my ticket. That was my only thing or or my um Okay, I got a few things. Um, first of all, council calendar, I don't think that made in here, but what we have for
2026, um, if you have any conflicts, you got to let me know, but we do have some shuffling because of precinct caucus and then the elections. So, um, those are just things I want you to keep in mind. Um, like we have to particularly move that November 10th back and then March has
moved back because of the precinct caucus. You can't have a meeting um, after 6. So, we just decided to kick that back a week after kind of checking on the schedule. So, I'll um I'll email this out to let me know if if there's, you know, if we have major conflict with multiple members, we'll have to re look
at that. Um but then uh the other item just going back to um the questions in open forum um Taft is the uh bonding council. So the issuance of that uh debt
service requires a review by bonding council which is TAP Mary Ipo if you she's been here before but it's been a number of years. Um they that is included in the bond proceeds that are projected to us and that is one they pay Northland for the bond services upfront but we have to pay Taft so that's why
you see that in the bill and that was approved when you approved the bond financing plan. you will see another bill from Taft coming through um because they are doing our bond opinion on the lead service lines. So, we have that over at Taft right now um for approval
and then that will come through a council meeting and then you will have a bill. We have to do that in order to access that state funding. So, no um no way around it. So, you'll see that uh as well. um downtown facade. I do have in your
packet a revised application for the cross center. We decided to just bring this straight to council since it's actually downgrading the scope. So, um they are looking to paint and replace the door, which is less money than they originally requested. So, if you have any questions, I can take those now. Um I
will report it's going to be a light yellow color. Um and they did check with multiple contractors on their door. um because it's it's a spendy door. Um but that's who was recommended to them. Um and they talked to a couple local
contractors and said that's the going rate for a commercial door. It is more complicated because it's actually attached directly to the brick. So some contractors won't touch it. So um if you have any questions on that, I can take those at this time.
Otherwise, I need a motion just to approve the revised. Should this go back in front of planning and zoning? No. No, because it was it's lower lower. Do you have any comments about the changes or I knew the door there was uh
there was a comment in there on how much they charge for that door and because it is into the brick. That's why it costs that much. So, I don't have an issue with it. All right. So, you're just needing a motion to revise.
I'll make the motion that we revise the estimate of what they want. They want 827238 for total project cost. So, we grant them half. Yeah. 827238. Second. Motion made and seconded. Any further discussion?
Second. Thank you. Uh all in favor say I. I. Post same sign. Motion carries. Um I was also asked about um the possibility of emailing bills and so we were able to confirm that we do have
that potential um with our software. We actually put a request in to um set that up 12 days ago and are still waiting to hear back from our software company. They are bombarded right now with I'm not sure what's going on. Um but essentially it does require us to change
over our payment processor. So it's going to take a little bit of time but um we are working on implementing that. So when I have more information um I will relay that back to you. Um but essentially because of the ongoing postal issues um it was asked me if we
could look into doing that sooner than later and so we are working on that. Um and then I did get Mr. mayor because I know you asked me about it this morning. About 3:30 this afternoon, we got in um the preliminary insurance information.
Um so it is um roughly 12% but we're looking at some um deductible options. Uh if you have not received your insurance renewal on wherever, you know, I would it's it's been pretty brutal in a lot of areas. Um so we're we're going
to have to take that back to the um employees and look at some options. Um, we are being forced to move up our deductible anyways because of just the ACA changes that are in place. Um, so I will have some more information on where we end up and what we can do within the
budget um, at the next meeting. What did we what did we plan for in the We budgeted for 10. 10. Yep. Um, so and and we we know dental is like 5% but dental is obviously not as
expensive. So, um, and we haven't gotten life yet, but those are pretty minor. Um, it's the health that's the biggest thing, and that's that's usually what is most concerning for the staff as well. So, um, I'll report back, but we do have some options that were we're getting
from the insurance rep. We actually did, I think, better than some. I've heard some higher numbers, which with the other groups that were released as well. We're doing okay as far as our I think our group and staying healthy which is good.
Um and then if there's any other questions for me uh looks like we have scheduled some open forum correct dates. Thank you for that. Yes. Two people scheduled at each one of those.
I I'm attending the one on October 31st at 11 a.m. And that's Is that here? They're both here. Okay. Yeah. All right. And I think you're on I think I'm doing your mine with your you November 17th. Yep. You're on one. I know I have a few.
Yep. Yeah. I'm with Okay. I think you're if I need it, right? I think I'm on. You're with me? Yeah. Okay. Okay. Good. I think it was well worded. Um, and as far as, you know, the request, um, wanting people to come out
and share, comment, give ideas, ask questions, get, you know, as best real-time feedback as we can um, on everything else related to the city. I don't think it's something that's really been done,
you know, and so a way for us to get out with in front of more folks at different time frames, different dates, um to hopefully accommodate as many schedules as possible. Um and I I think we also we're hoping to have sta some staff too if we can.
Yeah. Um attend. So what I did is I really looked at like I tried to with the school schedules and some of the different meetings I knew about to avoid that which is why we kind of landed on those dates but there's nothing to be said that we can't have another one a
different time if we find out there's a better time you know we were just trying to pick two different times to accomodate different time dates. Yep. Well that's good. I think that's a good start just to get more engagement from community. Um, good.
Anything else for old business? Old business because I think our numbers came in pretty well for Oh, yeah. So, yeah, for old business, right? Yeah. I think the comparison helps um kind of get an idea of what um other cities uh are doing, you know,
around us. There's some bigger cities in there, too, that you know, would be an anomaly. Um I think it was it it uh if you noticed rice with their um 12% but only the one like
the approximate 1% to the uh to the people uh is because of the growth they were able to experience or that they have experienced. um which is good, right? Increase tax capacity increase,
right? Um so that's, you know, a comforting thing to see. We have new businesses that are coming online, you know, and hopefully new developments coming online. Uh these things will all help increase our tax capacity. Uh so we can actually um do our best at
limiting the increase to the residents itself. So and just talking that are city folks too. You know, the um cost of your your paid family leave, your health insurance, your especially in a city, it's a very service intensive, you know,
operation, too. Um that's hitting everybody, you know, and um all the new man, you know, there's other different things that have trickled down from the state that, you know, a couple years ago were passed, but now they're actually coming in play. There's just um we're all kind of dealing with the same
expenses. Yeah. small businesses will feel it as well. It's going to be interesting. Any other comments on this? I mean, of course, it's always unfortunate to hear about the increases, right? I mean, 12% for health care when we thinking
thinking 10, which even 10 was a lot. Um, so it's but what do you do? I mean, it's I think um so we have health partners and I think Blue Cross is more like 15 to 17 is what people are having. so far with the released. So,
yeah. Yeah. Okay. Anything else on old business or the proposed budget? We still have what? December is when it's actually final. Yeah. So, uh the tax statements will go
out this fall. Everybody will see those budget projections or estimates on their tax statements. you have the hearing in December and then you adopt your final levy. So yeah, they'll have you'll hear from your you know uh residents and business owners. Um all those tax proposals will
be out. Okay. Good. Any other comments? Okay. Uh any new business? Okay. Entertain a motion to adjurnn. I'll make a motion.
Second. Motion made and seconded. Any further discussion? Hearing none. All in favor say I. I. Post. Same sign. Motion carries. Meeting is adjourned. I don't think there's any reason for council workshop, right? I mean, I don't really have anything. I mean, someone
does. I don't know. Oh, okay. Just lose the moon.