But you know also like I said early so we're going to try to get people they can recover anymore. So if you want to make mention we're going to keep this moving because we have a public hearing on the
county afterward. until about the rest of these. Are you talking about the two different lead are talking about the two different lead projects? Question. Yeah, maybe you want to ask answer that right now. I mean,
Don't worry. Good evening. I'd like to call the city council meeting of May 6, 2025 to order. We'll start with the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one
nation under God, indivisible, with liberty and justice for all. We move to making a motion for approving the agenda. So move second. Motion been made and seconded. Any further
discussion? I do have a um motion to amend the agenda. I would like to move the uh number 10 mayor's comments in open forum to 4A proceeding the consent agenda. Second.
Motion's been made and seconded to move the mayor's comments in open form to 4A from number 10 on today's agenda. Any further discussion? All in favor say I. I. I. Oppose. Same
sign. Motion carries. Looking for a motion for consent agenda. So moved. Second. Motion made and seconded. Any further discussion? All those in favor say I. I. Oppose. Same sign. Motion carries. We're going to
move to then the mayor's comments and open forum. From what I could tell, we had one person signed up. Uh Deb, I'll invite you to the podium. Uh please limit your uh uh discussion to three
minutes per uh topic. I do want to uh respect the folks that are here's time that may be trying to get to the county's um hearing. Uh that takes place at 6 PM tonight. Uh so Deb, please state your name uh address and you have a
floor. Uh Deb Olsen, 600 Dewey Street. First of all, I want to thank our mayor, Brandon Boy, for excusing himself from voting on the issues in regards to the new lumber yard at last meeting. Even though he didn't personally have any
stake in the company, only the bank that he works for did. In years past, our council members have behaved with what would appear as impropriety, voting on issues benefiting
family members and close friends. And so I'm here to remind you that our elected officials, you are elected to serve the interests for all of the citizens of
Pol. So I would like to also the residents would like to know when the welcome sign or fully welcome signs are going to be done. Um second I feel that H deserves
an apology because I'm certain that um this annexation didn't come about just recently. I think you knew about it before last month's meeting and I feel
myself that he got targeted even though it was his group that buried the capsule not within the city council their approval. It was still their group
but I do feel that he deserves an apology. Thank you. May I respond to that? Sure. Deb, the annexation was not in the planning even at that
point. We brought up the lack of the time capsule going in Gilmington Township prior to any of that action. Uh thank you Deb. I will comment on the
welcome sign. Uh we are looking at uh May for um resuming uh construction. uh and in speaking with the contractors and uh the uh the GC, their hopes would be
to if they can have it completed near uh fully funded um you know, weather permitting and such. But yes, construction will be resuming uh soon. All right, moving on uh to the Agenda item number five, the public
hearing. We will recess the regular city council meeting at 6:35 p.m. to conduct the public hearing on a conditional use permit for the operation of a drive-thru on the property located at 520 Dwey Street.
Is there anyone else present who wishes to speak for or against this matter? Is there anyone else present who wishes to speak for or against this matter adjacent to where they're going
to be building this drive? If you think about it of the few cities that still has a DMV. They're trying to make this
convenient for not only the residents but everyone else that uses the DMV. So, I am in favor of the drive representing the county. is in their own meeting at this time.
So here questions property. Thank you. Is there anyone else present who wishes to speak for or against this matter? Name and address, please. Tampa. Um, I have a question to you
guys. Is that um drive-thru for the DMV? Is that part of uh the building expansion or the part of the new building that they're putting on the government center? Is the DMV going to be still in the same facility or is
it in a totally different new building? Well, if you'd like, I can I can have you answer that question. because because what I understand is what's going on in the government center is that 29 billion that they want to spend. That's part of that project to to
make that. And I know that there's other uh towns, cities, or whatever that don't have the drive-thru. Um I know a person that worked in the DMV several years ago, and that person ran that department, plus
she did the tax taxing area. long ago she did all of that. Um, what I'm having a problem with is if you got go in there and you have people sitting in there and you're waiting with a number and they're all looking over their little cubicles wondering who's
going to get up to help you. Who's going to run that window? I was in that um office to get my license renewed uh back in October to get a new driver's license and I had
papers and stuff and um they said, "Well, what do I got to do if this is going to take effect May 7th?" She kind of I I waited there. I took a number and I had to wait probably 20 minutes. Nobody else, few people sitting. So, I waited and waited and I got finally called. And so, she explained to me and
I said, "Well, what do I need?" And she goes, "Well, you're going to have to get a um a birth certificate and I all this other stuff." And I said, "Well, I don't have birth certificate." I said, "My house was broke into and my was stolen. Well, you got to go across the hall. So, she was telling me all this. I go across
the hall and the lady explains to me, "Well, you don't need this and you don't need that. You should be" I said, "Well, she told me I can't renew my license unless I have a birth certificate." And the lady goes, "No." She said, "Um, you can get your regular license, but if you're going to fly or you have to have
a passport or you have to have this new one by May 7th." So, I go back out there and I said to the lady, well, I said, "Excuse me." Before she took the next person, I said, "Um," she told me I could get a regular license. I don't have to buy the one that I need by May
7th. And she goes, "Well, I can't take care of you." She said, "You got to get another number." So, I sat there two hours and I waited and I waited. ladies got up, went to the bathroom. Another lady got up, filled a
water bottle. A guy came there and he was dinging the bell and nobody wanted to get up to help him over by the tax area. So he comes and he sits down. It was 10 to 4. Three of us were sitting there. She gets up, she leans over the counter and she goes, "What did you guys
need again?" I said, "I'm here with those papers. I'm still waiting." Guy wanted to renew his tabs and the other guy had issue with his property tax. She said, "You all have to come back tomorrow." She says, "I'm getting ready to close." Older fella says, "I have 10 minutes. You have 10 minutes before you
close, and you can take care of all of us in that 10 minutes." She goes, "I'm not going to." She goes, "You come back tomorrow." So, I went to St. Cloud, went to the Sterns County one, took a number next day because I said, "I won't be back here." This isn't the first time
this has happened. And so, I got a number and I didn't even sit down. The lady called me and within a couple minutes I had my new driver's license. I came in to pay my taxes in Maine and there was people standing with
their numbers of people sitting and we waited and we waited and I dinged the B buzzer when it was my turn. Nobody would come up. Are you going to get it? I got the last one. You going to get it? I got the last one. And so I said, "Well, I guess nobody
wants my money today." Same thing happened to the guy that same thing in October when he came to pay his license. Same thing happened again in October when I came to pay my property taxes. I think you got too many people working in that department. Too many of
them sitting around and getting paid. Like I said before, you had three people in there before. And when when Joan ran that tax thing and she retired, another lady took over, there was three women in there and they ran that DMV and they did the taxes.
There was no sitting around. It was boom, boom, boom, and they waited. Now you sit there and you wait and you wait, even if you have a number. If they don't want to come and take you, they just sit there and wait and they'll sit there and they talk and talk amongst themselves or they get up to go to the bathroom and
you got to sit there and wait. I have a friend that's a business person and he doesn't even come to your courthouse anymore. He goes to Malaca and he owns a business here in town because he gets treated like crap over there. So this money spending and you got people that
aren't going to get up off their butts now to wait you on the counter. Who's going to want manage that window? Are you going to hire another person to sit there by the window all day or are they going to decide flip coin? Well, which one of us are getting up today now to take care of them? I see a problem in
that department and um I don't know. It's it's a lot of money to spend for a drive-thru. There's a lot of other c counties in Minnesota that don't have one. Morrison County is very busy up there. I know the lady that runs that and they don't have a drive-thru. They got a lot of workers
sitting at the windows to help people out. So, good. Well, Karen, thank you. I I want to I do want to just comment real real quick here. Uh no need for you to clarify. I think I can take care of this. So, you're speaking to the county.
Uh, and the city has nothing to do with the county. Uh, the only thing that we're u uh decisioning on is if the county if we're allowing the county to have a drive-thru in a new building that
they want to build and it is separate from the city. the city has no involvement in the the spending or the department. But I just when you put that up there and you started talking about that, I thought, is that drive-thru going to be separate than the government center? The DMV going to be separate or
why were you guys involved? At 6 PM the uh the county has their meeting on this very subject. I would encourage you to join them to share what you shared here as they're the ones who are actually I'll say in charge of those departments and those decisions and Oh, that's so I
understand. you put that up and I thought maybe they're going to do a DMV separate, maybe they're not even going to be tied with the government anymore and that that's why you are talking about since they're building within the city limits. Uh we have to decision on approving their design and what they're
doing uh as a city, but the county itself is the one who's decisioning on building it, paying for it, designing it, employing it. Uh and so I I I strongly encourage you to share that information with them as well. Okay. Thanks for your time. I'm sorry I took
up your time. Thank you. If I could your address too for the record that 10475 7th Street Southeast St. Cloud, Minnesota 56304. Thank you. Thank you. Is there anyone else present who wishes
to speak for or against this matter? hearing. None. We will reconvene the regular city council meeting at 5:44 uh p.m. From there, is there a motion adopting resolution 2025-11 approving conditional use permit
and site plan for the proposed new government center? So move second. Second. Motion's been made and seconded. Uh any further discussion? Uh it did go through planning commission and had the consensus that this was met all the
that we uh needed and they did a very good job of laying it out for us. Good. Thank you for that feedback. Uh so uh all in favor say I. I oppose. Same sign. Motion
carries. Moving on to uh number six, wastewater regionalization project update. Jared Boie, Bolton, Mink. Good evening, Mayor Council. Enclosed in your packet this evening is pay estimate number 26 for the project. Uh it includes all work completed through
April 25th of 2025. Um the payest amount is 245,5422. With that pay estimate represents approximately 96% of the contract completion. Um and
it is or you're ask you're seeking council um approval of that of that pay estimate. Jared, would you help identify what items exactly uh
this pay order is for? Uh it is for the retainage. So as part of the contract, retainage is withheld from the contract. Um so the amount that's being retained exceeds the amount remaining on the
grass restoration um other punchless items. So just punchless items as it as it were. That's what covers the retainage and so not until the final pay estimate will all that retain be released and that's at what time that's when the warranty
starts for the project. Okay. Um, and I know we are waiting on some parts and pieces and we're going to we're going to be firing up the system here uh soon. I'm I'm finding it hard to
continue to pay until we've rectified the situation. That's my personal opinion. Um whether that's right or wrong I guess is a mid point but that's my opinion on on what we have being presented as far as continuing on with um the project as
we are dwindling down from our retainment amount. Um you know I'd rather see that we are uh that we've ironed out the you know the troubleshooting issues. Again, I've I've reiterated it is a large project. So, for there not to have been anything
uh from a troubleshooting standpoint would have been nothing short of a miracle, but I would like to see us back up and running again before I would feel comfortable um releasing any more of what little retainers we have left.
Mr. Mayor, I agree with that. I think there's still some things out there that uh we need to float and that's scheduled. I would like to see us flowing and with all the politics on the other end that we're
facing. I'd like to have that all ironed out before we release any more retainage. Is there uh do you foresee anything with us foregoing or not making a motion to uh
pay the the pay estimate? I know I asked you to I told you the lawyer didn't need to be here, but um I know I I understand the the frustration, you know, with with some of the issues. Um when's the last time we
paid him? Was it three months ago, two months ago? Uh it was not last month or the month prior. So yeah, and I think What's the contract say? I'd have to look back at it. We could I' I'd have to really look at the terms and I mean the
other option too certainly council has plethora of options but the other option would be to approve a contingent start up and then I would have to come back to June. I could I could get on board of that.
Yeah. Contingent upon resuming uh and well this balance is that broken down into two more payments. Probably a couple. Yeah. Probably three more payments or so give or take.
Yeah. Um, you know, we have I guess I don't have any problem paying this, but we do have some retaining possibilities here. Yeah. I mean, there's still 725. Yeah, there would still be there would still be $725,000
um re in retainage after this pay application. Correct. I could get on board with contingent upon restart. I want to clarify after this pay estimate there'll be 163,000 the project is under oh under
under budget under budget. Okay. Yes. Yeah. So I would so I would say uh possibility of the contingency then I wouldn't be in favor of of making a payment otherwise. Do they have a definite time period
which Yeah, sure. So be at 100%. I can go into the uh the update. We had a meeting our weekly and weekly meeting with St. Cloud um today. Um moving forward on the um chemical delivery
that's been um the chemical has been ordered for the resuming of pumping. Um one of the chemical suppliers will be in um Friday to setting up equipment, testing it to make sure that it's operational when when startup occurs. The uh one of the parts that we
anticipated uh to be delivered this week and installed, that was one of the goals to move forward with starting on Tuesday next week. Um late this afternoon, we got an email that the ship date is May
14th. um which means that the startup targeting date rather than the um 13th would be the 20th a week from uh two weeks from today. Sure. Okay. Yep. Can't I mean yeah can't
control what we can't control uh but we can't control our decision to make payment until we're actually started and and resuming and things have been ironed out and we're back on track. Uh so I would be okay making a motion uh
contingent upon uh successful restart of the waste water line uh to release pay estimate. Where's the number? 26 26 the application number 26. Yeah. Um I I would just like to check
with the attorney on this just to make sure um contractually we're okay. So if I I think that's that's a fine motion, but if we do have an issue or something that we need to contractually, you know, take care of, we'll have to do that.
So your motion is to grant the payment contingent on flowing re like full resume of the waste water line and flowing to think about the only the only issue I have then is what if
something else comes up and we can't flow again what do we do then now the question um would we would you be would you consider that payment back until
we're flowing problem free how how long what is the anticipation uh once they resume what's currently held in the pipe to
make its way to St. Cloud and then I'll say sending new um from Foley to St. Cloud what is that what is the timeline of How fast it gets from one end to the other? Sure. So, from the time that uh startup occurs, we're anticipating it
would be about a day and a half for the existing waste water in the pipe to get flushed out and replaced with the new water from the pond. Sure. May 20th. When's the next meeting? June 3. Two weeks. That give us two weeks. I
don't know. Maybe Maybe it is not a I understand the legalities and we have to we have to look into that. Um but it probably be a solid week for us to even know what the sulfide levels are. I mean I be able to test that in in the moment
the the issues that were we were having in the first place as far as those those homes that were affected. the hydrogen sulfide levels will be monitoring% that's um continuously during startup.
When will you know that um so we'd be like it's two weeks until the next meeting. Are you okay with that? I guess I mean at that point with what's another two weeks of that I guess is is a good argument to you know I understand that
they may not like the action but um we got to start I mean yeah I'll amen I'll amend my motion to uh to be just that um a motion to uh deny um consideration of pay application
number 26 uh until uh further discussion at next We can legally do this. That's what I want to double check on. Um I I I just I don't know without I got to look at the
contract because I know you know when there's so much work you have an obligation but you also have to have an operating system too. So I understand. Well yeah understandably uh you know why don't we do this Mr. Then why don't we table this till next
month and make this payment. Can we do that until we know we're flowing? That gives us two weeks. Would that just be to you mean just not not motion just table until next meeting? Just table until next month. Table the payment until next month.
Does that sound better than making a motion to not pay or is it or an equivalent? What if we have a contractual obligation to to release funds? You know, technically I I'm not can I release checks and you know,
yes, we have to pay bills sometimes with, you know, and then they come at the council later depending on timing, but this is a substantial project which is why you see those payouts every month before they um so that would be my only concern is if we do have to based on the work that's been done. Um,
I like the first motion better to be honest to just to pay when we start pulling, but that's just my it's up to me if I have to decide that. I would like to see us flowing before we
make any more payments. Yeah. Yeah. I I think I don't think that's going to be I I think that's a I mean things are going to happen. Hopefully they don't but you know things might happen but we haven't really flowed a lot yet.
So I agree 100%. I just don't want any Well, if uh I mean worst case scenario, we we find out that we can't and we adapt on it. Simple as that. So uh I like the motion of uh rolling the
motion tableing until next month as a as a council. Can we just uh I mean do we need to make a motion I suppose to get everyone's I would table. So motion I'll make a motion to table the um consideration of pay application
until next month's June 3rd city council meeting. I'll second that. Motion's been made and seconded. All those in favor say I. I. I'm sorry. Further discussion. All in favor say I. I. Opposed.
Opposed. Motion carries. J. Is there anything else? Unless has questions for me. uh looking to the future a little bit in your professional opinion we should be deploying easily you believe yeah I
think once the once the parts arrive and those are installed I know the contractor's on board to uh as soon as they arrive they're going to install it immediately so um issues I mean it's really a supplier delay is what this is. This really has
nothing to do with the contractor to be honest with you, but um I understand council's actions. I'd like to see the flow. Yep. That's sort of we've given plenty of money for this project and now we're getting down to
the end and we have some issues that need to be taken care of and I think they've done an excellent job, but we also have to work together. They also have another project for us. As as a reminder, there's still a project warranty period. So, if
something doesn't go right, there's warranty per the contract. So, and how long is it? Uh, two years, I believe. two years from the time we close until we accept the final payment. Okay. Which is going to be after
we understandably we we couldn't have foreseen high hydrogen sulfide levels or understand or know that that would have been a situation until after you turn it on and experience it. Um and sort of we're rectifying it and I'm sure all will be okay in the end. But I think
it's I think it's just safe to make sure we're okay first. Thank you, Doug. Thank you. Thank you. Moving on to number seven, discussion on Foley's 125th anniversary. Uh Rene Kchuk
is here to take a few minutes uh and comment share. Um yeah, I say my name and address. I'm Rene K. I live at 170 Main Street, apartment 102, Foley, Minnesota, 56329.
All right. Um I just kind of had um like I'm kind of short but tall. All right. So I had um had mentioned at a different city hall meeting um because the city was wanting an event or something outside of Holy Fundays. And so um I am
the founder of Grace House Ministries, which is a baby nonprofit. So, I was already tentatively planning a community event um with the hopes of being able to meet the the arts grant deadline, which I did not. So, I don't know if it's attached to the thing. Yes, I see it. Um
this outline was really just talking to being able to bring a lot of the different arts and just what we have to showcase in the Foley and surrounding area. So looking at local bands, musicians, performers of all different kinds, bringing in the culinary arts,
but then also having interactive um opportunities for the community to do family art pieces or just games and activities kind of old school style or however we wanted to kind of plan it. Um I have a small planning committee already. Um I'm just kind of briefly
looking through the outline so we can manage time well. But August 30th is a Saturday. So we were kind of looking tenatively for the 2 to 10 p.m. kind of thing at the Holdridge Park. Um so right now we haven't paid the official reservation fee yet, but we're able to
do that for Grace House Ministry Side. But that's where I was kind of looking more hands make lighter work and then just being able to bring the community g community together. I am a faith-based ministry. So that's where I kind of have some notes on my paper here that if the
city is coming together more, I am more able to um kind of we can shift the name of the event itself to showcase and highlight celebrating the community and kind of just the 120th 25th uh 25 years. So, just kind of that concept instead of
that hope festival, but then I can kind of have a couple a bigger tent or a booth area where I can bring in some of the um resource providers that I'm already connected with within the neighboring communities and then just also bringing in any of the local
resource providers as well as like a hope tent. So, um I do a lot of acronyms. So that's housing outre outreach prevention and educating because I am a survivor of sex trafficking but my heart is crisis and so I do eventually want to open crisis
level housing uh as my big kid goals but my husband and I pastor a church for you guys United but like I said we do have some people involved that would want to help um plan the event but overall it would be just a way to be able to spend some time as a community just getting
together and a safe fun environment and just kind of the more the marrier. So, I have my contact information on the last page. Um, and like I said, it was for the proposed grant amount. So, I um like
to do things with low to like no cost if possible. So that's where I know we can come together as a community because I've planned some other community outreach events where I've been able to just give back and not have to charge for things um on the smaller scales that
we've done outside of or in our church building and stuff. But um with performers and different things like that, there's going to be some money to, you know, have to pay out and stuff. So we're going to do some fundraising as Grace House Ministries between now and
then and see what we can come up with. But if anyone's interested in being a part of the planning or being involved in any ways, that's kind of what we're doing. But it might be nice to come together as a community for a bigger thing because I'm learning I'm not a good advertiser. I haven't figured out that key thing for the Foley area yet.
I've done online and flyers, but I'm noticing banners work, but that's where I might need support. I think in the biggest is just getting the community to know what's going on. But I think that's all I got. Have you reached out to the quality of life foundation? Um, I
haven't talked to them. I've tried to like they've invited me and said I can be a part of their planning events and committees because that's where I like to do things as well, but I haven't specifically reached out about this at all because I figured this would just be a my first invite. And then just kind of
get some teams scheduling meetings and stuff like that. and we'll probably use the Free Grace United Church as like a planning hub so we can really get some stuff going and bring all the fun ideas together. So, I encourage you to reach out to Yeah, I will do that, including
the Lions Club. Um, well, thank you for sharing and uh wanting to do something uh within the community, help celebrating 125 years. I think the more the merrier.
Um, what is there anything you need from us besides I'm assuming like the I don't think you're looking for an okay per se of to do something. Um, I think if you want to have a celebration and and have a community uh engagement uh event,
great. I know that's a scale that I always visualize. I'm like, it's going to be the whole city that will turn out. So, I'm always thinking of the risk and all the things that I got to think of. So, I'm always like, "Okay, safety and security." And then then the park layout, but I'm like, "The biggest things I might have to get permission for is if I bring in like a flatbed semi
trailer thing and keep it on the pavement for like lighting and sound and but we have a we have speakers and portable stage equipment and stuff at the church." So, I was like, I don't know. I know there's noise ordinances, so I have to refresh myself on that kind of stuff, but any of the bigger kind of
projects I figured or those pieces, I would make sure that we're staying compliant. and like if we're for sure done by 10 if we can do it earlier depending on but um that kind of thing. So well you have four months rules essentially to uh continue on this. It
sounds like you're you have a call to action if anyone wants to help be a part of a committee and and yes be a part of of what you're trying to put together uh amongst you and some others. Make sure you leverage the city uh administration and the the staff for any
questions around ordinances, permits, uh you know, what you can can't do at Old Beach Park and if something needs to be um brought forward to this council uh as far as amendments and such, we can we can talk about it then. Okay. Um but
yes, please do reach out to those two organizations and I think you'll support uh both monetarily and um volunteer wise.
Okay. Thank you for sharing. Thank you. Discussion and consideration on annexation request of the Gilmington Township. Um I'll just elaborate. I um I got one call um on this item and they just had some questions um but I did not receive
any written comments um as the letter um indicated. So I don't have anything else to provide for the public record um just that we sent the notices and um you know per the orderly annexation agreement process. So has anyone on
council received emails, phone calls, visits, letters? Um okay. Uh so are we just motioning on adopting the resolution? Yep. There's no public hearing required on this because um for the orderly annexation agreement we held
a number of hearings and meetings before that was adopted. So this is the agreement specifically states two out of the three. So Gilmonton Township uh requested us this resolution would accept it um which meets the requirements. Mr. Mayor, I make the motion to adopt
resolution 2025-12 approving annexation for OA. Second. Motion's been made and seconded. Any further discussion? I will say um this is a a good uh direction for the city and
moving forward as we continue to develop again uh something that hasn't happened in quite a while. and excited to see what um what this does um for for our
future. All in favor say I. I. I. Post. Same sign. Motion carries. Discussion on new septic system installed on the north property. So the reason this item is on there because the one consideration Gillon Township requested is that we give that furthest
north property which would be the furthest for us to go. um with this annexation or the extension, we give them time. They just installed a new septic. I would recommend we put a note in the file that they have till 2045 just like we did with CSmiths when
we annex that property. Um that's going to be the last place we get to with this extension. So it might even be longer, but we just want to recognize that they did put that new septic in and we're not going to make them connect immediately. Sure. Is that something we need a motion on? Yeah, I would just motion if we can.
This is just a temporary basically woke up right now. No. So the furthest that house that's on the furthest north. Okay. Um right before the curve, they just installed a brand new septic system last year. And I did confirm this with the county. So the township just
requested we don't make them hook up until they've got some use out of their septic. But okay, put up one step further to the lumber yard. They have until 2045. They they don't until permanently with Yep. took permanently. So, I recommend we do the same year since we
just did that one. Um, and if it's longer, it's longer, you know, but we don't make them do anything until they've had a good life on that system. And if if something were to happen where they needed to replace it before the 20 years and we are out there, then that's
when we So, it's kind of whichever one happens first. Yep. Okay. Yeah. And I and I can, you know, draft up the a simple agreement on that. I just wanted to have the council consider that that was something that Gilington Township requested of us to and I think it's reasonable. Yeah. Yep. I'll make a motion uh
to allow for the recently installed septic system on the north property uh to have until 2045 to hook up to city services. I'll second that motion. Motion made and seconded. Any further discussion? All those in favor say I. I oppose. Same
sign. Motion carries. Item number nine, 2025, north side improvement project lead service line replacement. Uh we are going to discuss an overview of the
plans in our packets. Hi. Good evening, Mr. Mayor, members council. Um I'm going to go off a little bit of script versus what was in the agenda, but I'm going to first start with the resolution. The next one, um the resolution in your packet looking
for action tonight to to approve the resolution for apply the application for the PFA funding for the 2025 service project. Um as you recall about this time last year we applied for the PPL
application and IUP application for our 25 service project. Um we were awarded awarded stronger but you know granted um that 1.7 million for this project. Uh now after through the design
process and and further evaluation of this of the city's existing water service system um from about 70 services that we had for that IUP application down to 40 42 that were eligible for that that fund. So um so the resolution
itself um is is part of the PFA funding application with that we will be requesting it be $795,000 um not that 1.7 um due to what we just what I just discussed. Um, so as like I
said, moving forward with the DFA application, this is part of that packet that needs to be submitted together in this resigned resolution by the council. Sure. This is the official application. Yes. That you'll send for the grant dollars that will help pay for the
project. Correct. Y. Okay. And it went from 70 down to 70 services that we initially thought would be eligible project down to 42. And after actually visiting and seeing and everything else, it's 42 adjust the payment. Okay. I would
consider adoption of resolution 2025-14 applying to Minnesota public facilities for the grant. Motion made and seconded. Any further discussion? All those in favor say I. I. Oppose. Same sign. Motion carries. All right.
Thank you. Um, now back to the the second motion for approval of plans and specifications for the 2025 lead service project and then also authorization to start advertising. Um, in your packet there is the a paired
down version of our plans. Not every not all 42 services are on this in this packet. Um, randomly selected four of them to just include to show you kind of give you a sense of what we are trying to do with this project. Um, this is going to be replacing water services
from the meter in the h meter in the house to the curb stop near the rightway. So essentially where our street project ends, this project will pick up and replace the rest that are that have a galvanized lead service.
Um, so with that, um, do you have any questions about this product or any more detail you want to go through the plans? So everything from the meter inside the house from the meter to the facilities the homeowner is
responsible for. No you mean like as far as like what's public versus private or you're going from the street to the meter you said? Yep. The curb stop near the right from the meter that's inside the house. Yep. Because in my house I have I have a
galvanized pipe. So you're interior plumbing. Yeah. Yes. That's not that's not eligible for grant funding. It's only that water the water service to the year and that's part of the north side improvement project.
No, no. The north side improvement project is is taking care of the service from the main and the street to the curb stop near the rightway. Okay. And then this is a separate project, separate contractor, separate everything. There'll be some coordination too
obviously work together but um this is a project that that will take care of 42 services from the rightway to the meter inside the house where that's located that's under that grant program. Yes. What I'll refresh my memory. Which part
is the one where the homeowner has the decision to pay for a certain part of the project or h or I should say hire somebody else. Okay. That is the as part of the north side project. That's for the sanitary service. Okay. Per city
ordinances. If they have a defective service um they would need to have that service replaced updated um before that project is completed. either they can have that be done within the project or hire their own contractor
themselves. Right. Thank you for the clarification. And you need us to So tonight we'll be looking for a motion to approve plans and specs for the 5 service project and then also authorize us to start advertising
plan. Sorry, advertising for bids. Advertising for bids. Yep. The plan then would be to get this in the favor for this weekend and then have a bid opening the 28 May 28th. So I we can put put the packet together so we get to Sarah for the meeting on the 3rd of
June. Okay. Approval. I'll make a motion to uh approve uh construction services agreement forum. Nope. Nope. Nope. That's This one's for the plan approval. Plan
inspects approval. Just the one that just says overview of plans. Yeah. Yeah. Yep. All right. Uh so we need a Okay. So I will make a motion to approve the plans. North side. That'd be for the bid
opening on the 28th, right? Approve. We're looking to approve plans and specifications for the 2025 lead service project and then authorize advertising permits. Make a motion to Approve plans of the 2025 lead service project and
authorize advertisement for bids. Motion is made and seconded. Any further discussion? All in favor say I. I. All the same sign. Motion carries. All right. Thank you. Um the last thing I have in the packet for for our 2025
projects um is our construction services agreement for the north side improvements. Um this is the next phase. We we've gone through kind of the preliminary design went through then the design that for us to do advertising and the wording the project now we're in
construction services side of this project. Um this dollar amount the the contract amount has been included in the overall project cost um that were talked about what the previous public hearings. Um, so this is getting any news to the
next phase I guess we're going through. But essentially just like I said this construction agreement covers our construction services from project management to construction admin construction construction staking um and then our RPR fulltime RPR on the field
dayto day um inspections. So with that I'm open to any questions you may have on our construction services. Seeing a motion for the approval. Motion to approve the construction services
agreement from SE for 2025 North Side improvement project. Second. Motion's been made and seconded. Any further discussion? All those in favor say I. I. Oppos. Same sign. Motion carries. Moving on to number 11, uh,
department reports. Uh, Jared, while you have it, is there anything else you would like to discuss? I mean, I I'll go out of order here because I can. Uh, yeah. Um, couple things. As I mentioned, um, we had that bid opening on the 20 28th for the lead service project. You also
are going to be scheduling the kind of I call it the next neighborhood informationational meeting um, for the 28th, the evening on 28th as well in this room, similar to the one we did um after our design. Um that one will be talking kind of about construction
activity but also then include um some discussion about that private le not leg sorry private sanitary sewers work and then kind of go through the process of how they can sign up for that that process. So okay uh as as it relates to
uh as we're about to kick off construction will will that include actions about uh you know parking what weeks or dates certain streets will be closed to through traffic and such. Um as far as weeks and dates of the exact
time you know that's construction so everything time is is what it is for construction but um our our pre-construction meeting with the contractor will be on the 14th of May. So at that meeting they're supposed to bring schedules for the completion of the project. Um, so we'll have that to
go off of at that meeting. Um, things aren't set in stone, but that's how they're going to lay out their project. We should at least have an understand how they plan to phase the project and then tackle they said street for street operations. And if we uh and this might
be both you and uh Mark uh do we have things worked out with the businesses that will be affected by the streets as far as uh customers being able to park or employees being able to park.
Yeah, perfect. Don't over complicate it. Good. Anything else, Jared? Um, I don't believe this is I think so. No, I think that that should cover it. Great. Thanks. Uh, let's go back then to
the top here. We will go to uh Chief McMillan. Um, Mr. Mayor, members of the council, um, we'll start off first with the stat report for the month of April. We had 354 calls. Equipment violations were up
and accidents were up from we had zero the other month. So now we're back up to six. That's about normal. Um, as you can see, gas drive offs are now have been at zero for the whole year. The reason for that is a lot of the gas stations, I believe all of them, I guess I'm not
quite sure 100% on Speedway, are all pay at the pump or you have to prepay. So that takes away from that. So, um I'll leave that line item there for the rest of this year, but then next year if we still have zero for the whole year for this year, I'll take it off.
Um then the other thing to point out is city ordinances. We had 17 in the month of April. Um a lot all of those are like your nuisance complaints, your junky yards or expired vehicles. Um people have to have your vehicle. You may not
drive it and you have it parked on your yard. It still has to have current tabs on it and it has to still be operable per our city ordinance. Um, but now I believe I hit most of those and now I'm going to start my focus on we had the water, we had rain, we now we have heat
so your grass is going to grow. So people reminder that people have to mow their grass is what I'm going to now be focusing on the tall grass ordinances. Any questions on the stat report? Um, A few things to point out.
Um I'm been working on the bike rodeo. That is June 14th at Lions Park. Um this week is prom week. Officer Cody P at the school has been busy with doing a lot of events with the kids and he is scheduled to work cover that on Saturday. Um I
believe it was a few weekends ago, Officer Dana went to the spring carnival at the First Presbyterian Church and it was a great turnout way it sounded. Um, we sold the 2019 squad car at auction. Thank you to the public works department for taking off the graphics. I
appreciate that. Um, the new body cameras and squad car cameras are have been installed in the squad cars. There's just we have for sure one two actually. That's what I've been working on. Two of the squad cars
are up and running. Um, they are still working on one of them yet. Um, we purchased new squad laptops for the squad cars. They will hopefully be in later this month and the last day of school for the seniors is May 23rd and
that is their tractor day. So, if you're driving around, you will see lots of tractors and use caution. May 29th is the last day for everyone else. On the 28th and 29th are the days that we have been contacted to assist with crossing
the kids across the highway going to their events. So, you'll see more kids going out and about. Um, the other thing I have is we had the application open for the part-time officers. I got
zero. So, I will be posting it again hopefully tomorrow. I um if everything goes right and I don't get pulled away, I will be posting it again until the deadline of June 16th. I'm hoping with the that big of a
time frame that we get I mean there's kids that should be graduating the colleges and getting their post license. So hopefully we will get some from that. So other than that, that is all I have unless you have something for me.
I'd like to see the uh hours up there, Chief. Thank you. Yes. Yep. The officers um now for the months of May through September, there's DWI enforcement and it is also the that's the hund 100th deadliest days. And so that it focuses
on speed. So we have 17 hours of speed enforcement and I forget how many DWI enforcement hours we got. And we do have um officer Dana got also certified to be able to do TZD hours too. So if we have another officer able
to assist with that. Thank you. Great. Thanks. Uh shifts are covered. Yes. Okay. Yeah. We only had one gap on Easter. Um but it all worked out. So All right, we'll move on to uh our Pavs
public works and fire me again. So in your packet I have information. I was contacted by the family of Ted Dingman. As you know, Ted served the city for many years as police department, police chief and fire. They um this they want
to do a memorial bench for Ted. This is up at Rice PD. They did it for Bear up there when he passed away who was their chief for many years. Um they were wondering if they could do obviously talked about a few locations. They would like to do it around this building where
he his office was. Um I think the front, you know, there's talk back here. I don't think that's a good idea. It's not going to get seen. You don't want people back there. I think it look real nice right out front. Yeah, they're going to cover all expenses. You know, it'd be a permanent. I don't think it'd be getting
moved in the winter months is my understanding. Um a pretty heavy This is a three-foot. They're probably going to go 4 foot. Um, but something very similar to this. And I talked to uh one of the
boys just the other day give me actually today again um and they still are you know yesterday they asked about they you know where we're at with it. So any comments or I'm all for it. It should go it should go out in
front. We'd put it in the bump in, you know, the there so it's not taking up the sidewalk up the other. It'll be I'm trying to remember we have a slightly slanted, right? So we want I mean want to make sure it's on a flat. We talked about that. If it's going to
be custom made, can they make one leg a little longer or you know sure look I think it's going to look fine with a slanted building. The bricks on the building go straight so yeah they're not slanted. So doesn't look ideal, but you got your
handicap deal right there. You're looking at the bumping coming in. Is that where you're looking at? Straight out these windows here. The office windows. Okay. Okay. Straight up looking at the end. Somewhere straight out. That's my I mean, I'm we're open to there's no right or wrong here. That's a
good spot. I just It should be somewhere close by. I would I mean my only comment would just be yeah just make sure that it's whatever works with the rest bench is level and and not actually conforming to whatever angle it's put it to the
building not to the ground you want a motion okay I will let the family know tomorrow then go from there other than that I don't know I have nothing specific I guess unless there's any question. Not much going on.
No, no news is good news. I'll take it. Yeah. Great. Sarah, I do have one item I I want to talk through with the council. Um, we are working on the bonding process for
the North Side project. Um, and so we discussed a 15 and a 20-year option and um, I just Oh, um, I just want to make sure Oh, here we go. Um, that we can make that decision next month because they're going to need
to know when we we set for the bond sale on in June. So just roughly um I got some schedules run. Um 15-year financing um total principal and interest over the course of 15 years about 6.8 million. Um
the average net um tax levy. So this is what we have to certify to the property taxes every year is about 149,000. Um and then the special assessment interest rate would be about 4.85. Um 20-year as you can see total principal and interest
increases. Um so uh but the average net tax levy obviously goes down but uh interest rates a little higher and we may be able to improve upon that. Um what we have seen historically when we issue bonds in July it that there's kind
of always a little dip like it's it's been going on for many years. So, we're hoping that I'm not thinking anything crazy, but we're hoping maybe a slight tick because I think there's just it's a time of year that a lot of projects are issued and and they're looking for, you know, city debt to bid on so forth. But,
um, the one thing I want to bring to your attention is it's going to cost the city about $727,000 more to do the longer term. The reason we're looking at the longer term, though, is because of some of those assessments. Um, we also have to be
mindful that we have property owners that have accessible portions and need to pay uh those assessments and we want to make sure they can manage that as well. Um, the good news, we just got some updates on the assessments and they look they're lower than the estimates,
the initial ones, which is good. Um, so but I would like to just go through and check those. Um, we had run some annual a annual payments for those different property owners. I'd like to check those new payments to what we had given them before for a 20-year to see how close we
are. Um, but otherwise, I just need to get some feedback from the council. Are you leaning one way or another, or do you want to get some feedback from the residents first? I I'm not sure. It's ultimately the council's decision on what we structure this debt to look
like. Um, but I think it's important to recognize the different variables I think that you bring up a good point. We want to make it affordable, right? It's a project that has to happen. We know it's something that we've been pushing off for quite some time. Uh but
we want to make sure that uh we don't know what the future holds. We don't know what's going to happen with the county uh building project which is going to add right an assessment uh or increase taxes. Um you know, we we have this
and and we know that at some point down the road, sooner rather than later, there's going to be a water project. Um, and so, as much as I'd hate to pay more interest than we need to, um, I I lean towards the
20-year for the simple fact that we have a lot going on, um, you know, outside of our control, uh, that we have to account for. And so, if we can soften the the payment a little bit and stretch it
out. It's not a half bad idea. I would like to see some community feedback, too, on this situ. I think it'd be advantageous to us to get some of their input. Well, like I said, I'd like to have Monica rerun those numbers with these updated um assessment amounts
just to see how they compare. Um, but I just and that's helpful just to know that you recognize that we also need to consider what those the property owners have to pay as well. So that's important too. Um, but like I said, we'll have to make that decision when we go for the bond sale. So that'll be in June. I
think again again to your point running the numbers, finding out what what is the maybe we'll call it the average difference in the in the assessment from the 15 year to the 20 year. Um and uh Gary to your point you know certainly any feedback anything for
them they should know and I and I will uh I will comment that feedback does not need to be only here um our numbers and our emails our our home addresses are are posted and available to the public. I I don't think
um you know please reach out. Uh, honestly, I'd prefer you just phone call. Um, so will there be opportunity with some of the uh community
engagement for the project? Will there be opportunity or timing to be able to allow for discussion or comment or feedback from from those that come to that meeting? Or is that timing not match up? It'll be tight because we have to have the bond
sale scheduled for the we order the sale on the 3. So, I'll check with the con bonding council. Yeah, but I think we could also we could put something in the um maybe the notice or Yeah, I think that I think that'd be
good to include. Yeah. any any details that we can provide in that notice. That way they can come prepared with thoughts or comments around what they would like to see one way or the other.
Yeah. And and I'm hoping like I said we we might see a little improvement on on interest rate. So the standard is you know whatever the city finances you you basically round that up and that's what the assessible you know charge is. Um, but if we can improve that a little bit,
um, and then once we rerun those numbers and take a look, sometimes we can hone that in even more. Um, historically we've had enough cash on hand, you know, so if we do have any delinquencies or or things like that, the city's been able to handle that. Um, but you have to be careful with it because the city has to
still make the payments. So if people don't pay their assessments, you know, they still have to cover that because we backed the taxpayers on that um, debt. So we could see also I might have more information when we come next month on what's going on with interest.
That's all kind of all I needed for now. I just wanted to get some feedback. Sure. Do you have an additional any additional items you wanted to uh we have a couple things on the workshop but um other than that it's just been very busy but good
busy you know projects are good thing you know we're doing the north side projects lots of stuff coming in with that but a lot of development inquiries obviously that annexation so good stuff positive stuff um for the community but you know we'll have audit report next month too so that's in the works Um but
other than that it's kind of yeah getting ready for the pool, getting ready for all the busy summer things. So right, is it too early to start discussing uh budget planning meetings? So budget meetings um we typically schedule a workshop for August. Um we
probably will want to schedule a session, maybe a standalone session right before that. I have the rate study scheduled to come in right before we do the budget workshop. If you'd like some additional um sessions like on specifics, you know, that we need to dig into deeper, just
let me know and we would get those. We probably look at July for those. But I don't think Mark and I and Katie will get We usually don't get much for budget ready till June. It takes It's busy this time of year. So, okay. We won't have rough numbers till probably late June.
All right. Anything for Sarah? Uh, we have old business. Nothing there. Think we're old. Okay. Uh, new business. Uh, this may I just have a kudos to go out to
um, uh, the community just finished up the, uh, we did 78 kids for youth firearms. Uh, again, I thank the, uh, school board for letting us use high school. Um, few people helped out. Uh, Jesse R from public works. He's been
helping us now for I believe about seven years. Big thank you to him along with Chief Poose along with with Chris Heron, Adam Foss, and Craig Rudolph from the fire department. They all came and when we have these classes, they do a first
aid class for the kids and it's very much appreciated. So, thank you. And I want to say kindness day. All the churches here in town encouraged the kids. And I can tell you at least at the
nursing home, the 20 kids that came there were amazing. They washed windows. They filled planter boxes. They they really And they were really neat
kids. And I've heard that from more than one person. Anything else? Business. All right. Well, then with that, I will entertain a motion to adjurnn. So move. Second. Motion made and seconded. Any further discussion? All in favor say I.
I. Oppose. Same sign. Motion carries. Meeting is adjourned. I At this time we are going to transition into our workshop session. This is a uh publicly viewable meeting. It is our
opportunity as council to discuss uh topics and is a working meeting. Uh there will be uh unfortunately no time for comments during uh