everyone let's get this show on the road it is 5:30 p.m monday March 17th happy St patrick's Day i got a little bit of green with the Hulk here so let's start with the pledge of allegiance please here we go i aliance to the flag
of the United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for all wonderful um welcome everyone i realized something
very uh cool the other day which is we are not the only ones that have to read that have to read the mission statement we can pass it around and so today Mr kver is nice enough he's going to read the mission statement for us and I'm hoping to include everyone that comes
kind of get a turn at some point in life the mission of Poly Public Schools is to bring together students parents staff and community to provide a quality education with an emphasis on developing the full potential of the individual thank you Mr
clver all right uh let's see here now we're going to talk about the the agenda uh we do have a tabletop item on the agenda today which is the calendar committee got their work in we are not going to have for anyone that did not see the the meeting on Wednesday with
the calendar is now cancelled we're going to add it into the agenda tonight um where should that be added dr perry is it consent or is it its own item i think we should have it as a form item perhaps we'll say it's number nine and
move everything else from there down how does that sound all right and then the only other thing is on the consent agenda we will be removing Corey W from there for now uh as per Dr kerry's recommendation so
those are the only two uh adjustments to the agenda that I know of oh there's one more oh and we'll be adding in a uh this is to the consent correct we will be adding in a junior high track and field coach Trent Robertson into the
consent agenda which you all would have it's it's on the backside here and I always I always think oh I'm looking here and then I miss the back side so please check that um that those are the only changes I am aware of of the agenda oh you know
you're supposed to do the open form before the agenda i apologize so keep those agenda items in mind i have one person uh in that case we will move on to approval of agenda which uh I noted the changes thereof and when you're ready I'll take a motion to approve so
I'm going to ask that instead of approving the agenda we take number 10 off until we are all able to read what we are given are you making a motion i'm going to make a motion to take number 10 off until we are able to read what we are
given all right there is a motion uh do I have a second at all i'm all for the first amendment i'll second that okay we have a motion and a second any further discussion on the motion hearing none we will have a vote
then please uh vote if you are in favor of removing number 10 please say I i i all opposed nay uh let's just get a hand count there to make sure we got everybody uh leap in favors please raise your
hand there four in favor and against was three the motion does pass tonight we will be removing number 10 from the agenda please all right any other changes to the agenda uh at the moment
or I will take a motion then to approve the the amended agenda i'll make a motion to approve there is a motion to approve the amended agenda all in favor excuse me i need a second is there a
second to approve the amended agenda yes oh there is a second from Sharon to uh approve the amended agenda all in favor please say I i oppose was that a There's an A to All right
motion does pass thank you everyone uh in that case we will now move on to uh honoring our recently retired members we have two recently retired members uh one who could not be here tonight Becky Howard so we'll we'll
start with her uh and Stephanie is going to say a few words about Becky tonight um yes I just want to take the opportunity to um thank Becky for her years of service on the board um I know it's not easy work by any means i know
she was on for several terms um I wish she could be here tonight with us um to say a few words herself but she was not able to so I just want to say thank you to Becky Howard thank you and uh you'll see what we have for Becky here in a
moment because we also have it for our other retired member Ken Anderson who's in the front row there ken if you want to stand up and we'll acknowledge you i won't say how long was on the board but I think it was several presidential administrations uh and we have here a a bell which says
his name fully school board and the dates um like many people in this room of course I had uh the pleasure of having Ken as an instructor and then I had the extra pleasure then of serving with Ken and uh it's
probably the very obvious thing to say that Ken has dedicated his life's work to the betterment of Foley public schools both in the classroom announcing at games and then his work on the board for many years and um I know he doesn't look a day at it
um but I I will say on a on a personal level when I had Ken I was junior in high school which was one of the absolute worst years of my life personally um and I think you everyone has bad years when they're teenagers but um I was I was taking classes that I had
no idea what was going on in um and so Ken's class for me was kind of an oasis of sanity and and um Ken was always a very kind person um and I really always appreciated that personally so um and I
was still learning from Ken all these years later with my time on the board ken has never stopped being an educator and I think you would be hardressed if you went to anything in the state of Minnesota where educators gathered that you would mention Ken's name he's one of the most respected educators in the
entire state of Minnesota and probably beyond so Ken thank you very much for your years of service and on behalf of the school board and the school I would like to present you with this bell commemorating your time with us thank you
[Applause] ken you want to say anything i would love to say a few words i thought you might um I came here 56 years ago and actually when I came here we had found
out from somebody going to church in Cambridge and somebody would talk to us we're looking for a job we had been offered a few jobs that we weren't interested in and they said there's some openings in Poland so I called up and checked out and they said "Yeah we need a homemade teacher and we need a history teacher." So we came in for the
interview and uh I later found out we both kept the job in fact I got the job because of her they said social studies teachers are dying a dozen so we need a home teacher really bad they hired three new home teachers that year anyway I came in i didn't know what had happened
the year before but apparently it was a real problem we had 30 new teachers come in in 1969 and at the end of the year previously a whole bunch of them resigned at the last minute so they were really scrambling so we came in 30 new
people came in and the thing is a lot of those people stayed until they retired so they stayed right with the whole program but uh it came on and so there's a lot of new people we all in together but there was a group of teachers between those that stayed and those new
teachers that really changed things here we had a social studies department that was together for 25 years which is an amazing amazing thing bill Raspersonson all the way to Lauren Weinberg uh that was quite a department and I was particularly proud of one thing about
Julie my goal in teaching was to give the holy kids a world class education and we had a chance in the 1970s and I shared that with con not too long ago is that we set up we sat down with the social department we said okay
what the kids want to learn and we said we ran a quarter system and we set up a whole bunch of classes that are unbelievable there was ancient history medieval history world history world wars modern problems anthropology I
forget you got the list of them and we had Oh we taught black history black experience winning of the West uh it was all in there and the kids loved it we we went with the we had a system um where they would go down and uh deflect ballot
system down in the uh in in the gym and they pick classes and we get 30 kids in there and we always filled out our classes because the kids really enjoyed what we were doing but I was always worried about the fact how do we compare to other schools are we as good or are
we doing better and I talked to Mr was real counselor and he said "You know," I said "Aren't the top our top kids are as good as anybody else's." So I started looking when the scores came out and I found that was true but nobody nobody seemed to know it so I said "You know
what we're going to do we're going to get our kids involved in knowledge." And so we compete against these other schools to see how well we can perform and uh so the first time there was a meeting in St crowd and there was uh I
put the top four seniors and top four juniors and we went to play we've never played before they went to play and there were 17 teams we came in 16 and 17 out of school so I said "Okay there's problems here though." We had never coached we never did anything so I
started a program we started competing against other schools and pretty soon we started filling We have a trophy we had a trophy case up by the library and we started filling that with trophy case with trophies that we were winning and our kids would start loving and telling me we got to do this every weekend we don't we don't want to do anything else
and even had kids that were in a wrestling program and said I'd rather go to uh knowledge bowl but we also we were on TV on channel 5 it's called the high school bowl we were on the radio in St cloud we're on television in St
and we're competing against the recordings and Apollos and text and we're doing very well and so I was very proud of that fact and in fact sometimes the teacher other teachers would tell me how do your kids know these things that's part of our curriculum that's
what we're teaching so when I left as a teacher back in 2000 I was very proud of what we had done and my concern was can we keep this going and that's why I went on the board and I've been very proud of the fact that I went on the board in
2000 and I'm very proud of the fact that even before I was a teacher I was involved in the hiring of a lot of super principles and so forth they always ask me to be on the committees and uh I found for you particularly three
superintendents that I recruited that applied one place else one of them was Fred Nor we stole him out as chairman we stole him out of Eden Valley uh Aaron Strael who was here for a number of years and then finally the
last super we hired I recruited him he was a little town in northern Minnesota got great reports the only thing that worried me I was going to be gone during the whole interview process but he came through and I think he impressed
enough so I'm very proud of the work that I did with the school district my goal when I got on the board was to have the school district grow and I said before I believe I have 2,000 kids we're at 1992 right now but on some of the
reports from the state the count is over 2,000 because of what I know that it's like 2025 so we've crossed the 2,00 pardon are adjusted the adjusted grow so we're crossing 20,000 i'm very proud i'm ready to leave and I appreciate
everything you've done for me and everything that I've been able to do i uh uh recently Joe Schmidt I I met him not too long ago sports cast um and he said what you got to do and
and I've read the book because you read the book is you got to have your own Mount Rushmore who's given you things that have changed your life so I have four things on Mount Rushmore one is support community because that's really made a
difference in my life two is Fred Holland as superintendent three is resource training and solutions and four is Sandy Cord who was on resource training those two organizations or those four things have changed my life so thank you very
much [Applause] thank you Ken for all you have done for us um we are now going to have our approval of routine business items including the consent
agenda and the uh meeting minutes and board bills so I will take a motion at any time to approve the consent agenda please i'll make a motion to approve the consent agenda motion by Pamela do I
have a second second by Nathan all right all in favor please say I i opposed thank you very much everyone next is our resolution for accepting gifts we have a lot of gifts today which
is always a good position to be in for us uh we have CH Rob Travis donating 8250 for girls basketball mr james donating $75 for seventh grade uh Washington DC trip grand Champion Neat Blue Ribbon Cafe $290 for that same trip
verdict $94.91 value beverages for the sixth grade I love to read celebration the uh Holy American Legion two cases of scrambled eggs which is probably about a million dollars for the child nutrition department the Mike Fnet or FDA I'm
sorry if I mispronounce that uh trust which is uh $720 value for shell for the fully trap team fully American Legion again $3,650 for the senior wisdom retreat jack and Jim $345 for the Washington DC
trip foley Family Restaurant $180 for the trip good Fellas $320 for the trip uh the Thunderstrom of Independence Electric uh which is $759.7 for the Unified Club and finally the Lion Club of Bully with $300 for the
books for second grade wow what a great position thank you to our community i will take a motion to accept the gifts please motion to accept the gifts motion by Sharon do I have a second second by Wayne all in favor please say I i opposed
fantastic and again thank you to our wonderful community for all they're doing for us um all right we now have the director of buildings and grounds we have a contract here a new director of buildings and grounds which is Paul Jacobs starting
today what's that and uh Dr perry I'll let you take it away from here actually do you would you prefer to do the motion first before I introduce so that it's official sure we'll do the motion first uh so I need a motion to approve this contract please i
make a motion to approve motion by Pamela second please second second by Stephanie all in favor please say I i oppose all right now Dr um I'd like to invite Mr jacobs to the front or
comfortable coming here um Paul Jacobs will be our new director of buildings and grounds and I'm really excited for him to join public schools and most recently um Paul has served as a maintenance operations coordinator at
Oglev Public Schools and when I talked to his references he had been in the police for nine years and I think he had done um some subbing as well i believe it was in that and Um he can fix
anything um is a problem solver very easy to work with um you'll find that he is very friendly so I I feel that he is going to be a great addition to um to replace Darwin Fleck in in um in
Darwin's position and one of the other really selling points for us is that he has experience with a pool and we hear that that is very rare he also shared a significant pool um story with us during his interview and um prior to Oel um he also
was the director of home delivery for the Minnesota Star Tribune and he also worked at the Minnesota Zoo too so welcome all we're excited to have you um is there anything else that you'd like
to say to the board of Seection yeah let's let's do a quick introduction and a minute here well this is Yeah hi Sharon Kipka hi William Wilson and I'm Patrick Leandowski and I got to say
if you work at a zoo you're probably going to do great school right now well the whole joke was cuz I was in meetings at the zoo and I started there when I was 16 more lawns while I went to college cuz you have to be and two things animals do get loose and you know
I've got stories and then the big thing with us as custodians and maintenance was oh you work with the animals yep the ones on two hind legs so so I I spent 20 years with the state of Minnesota at the zoo i grew up in Apple Valley so that's back when Apple Valley you could still motorcycle
on the trails and there was no zoo and the cops would yell at us for motorcycleycling on state land and this is going to be a zoo someday so but um uh and I know you're too serious but what I was going to say is a heroist longevity i'll be 100 years old if that
happens so I will not be here for and I my big to lighten the mood my big joke so Darwin everybody I call I call a real estate agent and they're like "Oh Darwin salted the earth." You know it's like there was not anybody who just did not know Darwin and my big joke was a few
years ago Darwin's been talking about retiring since I've known him and so one year there's a motivational motivational speaker at one of our St cloud meetings conventions and the motivational speaker's like "How many years have you been in this business?" And I think the
guy thought Darwin was lying he's the only one with his hand up after 40 after 40 years still so my point is I have a lot of respect for Darwin i have a lot of respect for his staff and just I had a prepared statement about an allegory that the building is my child the
building never sleeps my child never sleeps you know I have a bunch of people visit my child i have you know and you kind of get the gist and so instead of reading the prepared statement and just if you were like what does this guy think of a building building is the first thing everybody sees they don't see a person
first they see the building and so my my thing about making everything work for people and my relationship with the teachers at Oly and you'll hear it and and if you ever want to call a teacher at OG they know me because of the interaction of knowing
their needs based on their students their goal my goal is to get to be known as the person that listen to everybody didn't mean to have the answer to it all but the point is is to try to do that so if you're wondering who I am cuz I know you guys are like put blink who's this
guy you don't know him from Adam so but yeah again if you ever want to hear about the zoo that was let's put it this way when I got a real job at the starting as an executive my kids went now I have a boring job so that's that's me just ask me anything go from there
welcome to our team thank you so much all right now we've got our we've got our tabletop item which is the district calendar um Dr perry this is you again yes um we met last week and we were able to um find a nice compromise
with the district calendar and um what we were able to do in the past we had conferences the first week in November and we moved conferences to um the third week and third full week in
October um and for anyone watching later curious like if it feels kind of late for our calendar we might be a hair late but we are of the mind that it was more important to make sure we got a good calendar that people were in favor of
and we we said we'd rather be late and good than on time and and unhappy so I want to say thank you uh to everyone that was part of the calendar committee everyone that contributed um I I really hope that we found a good compromise and
everything and and like I said we we'd rather give time for that sort of thing than not so and this is the recommendation from the committee this is the recommendation from the committee i love that um are there any questions from the board about the proposed
calendar any discussion otherwise if there's not I'll take a motion but if anyone has any questions please speak the committee was represented by all schools i hope every but everybody will care uh any other questions comments concerns
if not I'll take a motion when you got one i'll second all right motion by Wayne second by Nathan thank you guys uh any other further discussion all right well I'll have a vote then all in favor please say I i opposed motion carries
thank you very much everyone next up we have Mr todd Netski and he's got our uh budget planning presentation if I'm not mistaken actually that's me oh it is you i'm sorry i saw budget i saw Todd i made the
the assumption all right but let's go to Dr perry again um what what I wanted to be able to do is u introduce our budget planning again for 2526 if you want to be great kind of to
start just with our mission and we we've read that already this evening but again to focus on what our core values are of achievement kindness respect and support we've got that real big up there for anyone who's um and again our purpose
for this particular presentation is to speak about the current reality that's facing our budget um as well as the process and then our our timeline and as you can see um this may be some similar information just reiterating
from our audit that was completed in January of uh January 27th I believe was the date our local property taxes make up about $1.9 million of our revenue and you can see that the majority of our
revenue comes from the state at about 22 million close to and then our other source of um revenue is from our federal government at about 1.6 and I also talked to our district
advisory committee as well and this is the number that we really do need to watch um we're not sure what's going to happen with the Department of Education from the federal level and so this could impact that number and it seems like
it's touch and go each day but some of those funds that do come from the federal government would be special education would be your title funding um food service funding um e- rates so there's a lot of different things that are tied to the federal government and I
I think Todd mention a few more of those things and talk about what that impact could potentially be our expenditures as you heard from the audit things didn't change how much from 23 to 24 the majority of our um
costs come from labor in our school and that that is normal if you look across on the state of Minnesota um our average daily membership you can see that we're declining in enrollment and those the
top graph that shows just the residents so those that are just in the Foley public school district now if you look on the bottom graph you'll notice that um we have our adjusted and so when Ken was talking about the 2000 that's where
the adjusted is because we look at weights is different so a secondary student in grades 7 through 12 is weighted differently than a K through six student and as I mentioned in our committee meeting those of us that have been around for a while can remember
when a kindergarten student was a.5 and wasn't a 1.0 oh and we were using like compensatory funds to help support all day every day kindergarten uh some things that I have heard or come across that I want to make sure that I speak to
is we've had some community members come and talk about how we should close open enrollment that would be an endangerment to the district financially aid and you can see um our non-resident gain is over 400 students and our resident loss is 200 so
we are in the open enrollment positive gainer so it's really important that we keep um the doors open um so that we can keep attracting students into into the district since our funding is based on our enrollment okay so I'm going to just
rephrase that make sure I understand it correctly in case anyone else is not sure so basically because we get paid per student in our school the fact that we have open enrollment means you're basically getting money for those people and it's because and it's offsetting not
just the students who are leaving our district for whatever reason and open enrolling or wherever somewhere else but it's not just offsetting that but it's actually a positive financially for us we're getting the the formula so we're looking at the aid um and and Patrick
you bring up a great point is that the students that are leaving they could be going to maybe in the school district it may be online it may be homeschooling there's a number of different reasons because there's a lot of different options that students have now parents have for their
children um as you know Todd will share um report about our enrollment we we watch this very closely every month um we've talked at length about we have a conservative approach to um our enrollment our projections we projected
um 1839 to the start of the year we're about right on um and we don't want to over project and you see that we started with about 1860 in the beginning of the school year and we lose about 30 students on on average as we go through
the year and if we overestimate and we're drawing more of that funding in we have to pay that funding back so it's really important that we are as close as we possibly can be and our administrative assistants in the offices they do a great job of watching
enrollment and I know if I asked any of them where kids are going they wouldn't be able to tell me immediately what's happening with enrollment so they do a great job for us and there is nothing unusual about the students loss any particular year right very typical
typical okay um a quick glance at at our funding and um our funding has not kept up with inflation you'll see that graph in about 22 seconds um our cross subsidy does not cover the increased cost of our special
education services and as you know that is mandated if we lose federal funding that will cause um some that'll cause a financial um situation for the district to give you an idea um our subsidy is a little over 800,000 around that amount
and our costs are about 5 million um our staffing costs have increased just with wages and benefits health insurance is a driving factor in costs uh we've declined in our enrollment and we don't have an operating levy we've talked about that
extensively as well so let me ask just questions about this there are some things that's like every district is experiencing this on this list correct that is everyone is experiencing this and even those um that may have an operating levy depending on what their levy amount is and and I shared with
staff and I don't have the number in front of me able to help me and even if we had $250 I think that would generate over like $300,000 extra coming in how does what is an operating levy for anyone who
maybe is not familiar with that term since we do not have that how does that work so it's a voter approved um it's voter approved and there's two there's learning levies are for learning and bonds are for building that's how to
keep it separate okay so the voters so we tried we would a levy means we are going to the voters of our district and we say we would like to levy an additional $250 and that would pass
property taxes and so we would say and then the voters would say yes or no to paying you know the situation um you know so we might say "Oh we had like $250 we want $150 whatever it is." But ultimately it'd be up to voters if we asked for that to decide yes we're
going to add that to the school correct all right thank you and this is just a a graphical representation of um inflation so you can see the blue line um is what the cost is to educate on average a student and you can see where we're at
um at the state that dashed orange line you can see that gap is widening so that is definitely why we have not been able to keep up with inflation and as you know um our percent increase on on the general um e general education
aid the formula allowance um 2024 we are at 4% and then at 2% but remember that that can be deceiving because that doesn't mean that we see because there's a lot of different funding that's coming in from different areas it doesn't mean that that funding in those areas and
like a levy amount doesn't impact that that's just on the formula so when you're declining you may see an increase in in the formula amount of money but you're getting less revenue coming in because there's fewer students there's
less to get revenue from and and you can see that um you can anticipate we know that the state is in a budget deficit this year so you can see on average it's about two 2% it's not enough to cover what the costs our increased costs are
because and that's something that will apply to every district right there in the whole state and and you have to remember um you know our our costs our water costs increase our electricity increase the cost of toilet paper the cost of food all those things increase for a school district as well just like
they do in your own um personal home budget compensatory funding um this will be significant for us um in in the governor's bill um compensatory funding what the discussion is now is um
moving towards this direct certified and so that's looking at um county and so our old educational benefits and what we're hoping for is because a lot of districts will um will be hurt by this we're hoping that um we are held
harmless so we'll be able to maintain that same money that you see from 2425 um our general fund operations we talked about this as well um last year originally with the finance committee we talked about reductions of 1.2 million
we reduced by 921,000 at the audit time we were right on that mark of $881,000 and then our unrestricted fund balance um we spent a significant time talking about this todd will also speak to this um this evening you can see
we're we're in the blue and that green beigy color is the state i think it's reverse state blue state and did I say that okay sorry i apologize um so the blue is the state our district is the
sagey color and you can see that um in 2020 we are at 22% of our unrestricted fund balance and then 14.5% and those that is your remediate fund so if something goes wrong that's the money that you use to be able to fix
it those unforeseen challenges that you may have okay so correct me if I'm wrong so we're all everyone understand if we deficit sped it cuts into our green bar that is correct okay and as a district we also have a policy about this correct
Sharon about what our fund balance is supposed to be that's correct right we were told it's 10.2 well our policy is 12% i always go to Sharon because she's kind of my numbers guru about 5% in the board
can they can step with that policy what that number is thank you but wasn't it in our last like in our booklet that we got when the lady came in and talked wasn't it 10% the fund policy in our audit in our
audit% um policy 12 policy is 12 but we ended up with but we ended up it was 10% yes so how did it get from 10 to 14 um Todd we can we hold that question
yep todd will be able to answer that um we talked about the revised budget and again we know that construction fun because of our indoor air quality project and that we'll see that go down when that project when the project is
complete and then what we are recommending is our custom payment of $430,000 and if we are not reducing our budget the 430,000 we would have to take out of our general fund and deficit spend well
we take it out of our reserves a reserve yeah that's I mean so we'd have to defend okay and then unrestricted yes thank you and as we've talked about with staff that behind every line item we know that there's a human story we honor um those
that we honor team members their privacy um we communicate personally with people that are impacted um and of course we always work cooperatively cooperatively with our union leaders to make sure that we are following um our
our bargains and then I do have just one other document that I want to share very quickly that's a little bit more detailed in the next step so people understand as we move through so again just some of the key dates that I want to review one more
time in January and February 27th hopefully I have all the 2025s correct um we did um have an audit presentation by Bergen PDB and you accepted that audit on the 27th you also um directed
administration through a resolution to make recommendations for reductions in programs and that is always a normal step at that time of year even if reductions are not needed always do that yep um our first or our finance committee following that meeting was on
February 10th finance committee under the direction of the director of finance had recommended we adjust our budget by $430,000 um February 18th I was presenting to staff um this presentation so staff understood what the reality
that was facing our district uh March 12th we met um as a finance committee to review um administrative recommendations regarding the budget reduction recommendations on March 12th we had um
a lengthy board work session they gave a few updates on the board regarding what those um reductions would be the impact of those reductions uh tonight um you removed from the agenda the resolution
discontinuing reducing educational programs and so you know just so you know this puts everything back now um with with people when we're talking about people and then um mid-Marchch we tend to at this time we're talking with staff about
those that are potentially could be impacted and we do that early so that those that are impacted by this that they have time if they're going to um if they're going to be non-renew they have time to look for another position so we
back lot of that now do all do all districts follow kind of the similar calendar yeah month behind we will be I mean it's out of it's out of respect that you do that for those people um and then mid to late May if there's any other nonlicensed people those are
the people that we're talking to at that point and then in June we finalize the budget um I I broke this down as a proposed budget reduction um overview again um so
that people could see the amounts And um one thing that I I did want to mention regarding those concerned with SLPs and how that data um also that's a contract and that's not a contract that we don't have right
now and the contract is it a person in our building is it is not a person in the building um we are recommending strangely is in the end it would be um two FTEEs but note that
we the board it's the will of the board um the will of the board can decide what to do um if you want to continue to deficit spend or we're going to have to find $150,000 elsewhere so then so can I just clarify
what that means so the contract so are we changing our number of current employees outside that contract for SLP the death plan no okay so none of our people Oh there still need space okay now FTE what is that for anyone who's watching
this later what does FTE stand for your full-time equivalent so 1.0 full-time equivalent okay and these positions that you're tenur people are they probationary people what What is Can you say it
probationary due to the seniority in probation what just in case anyone's watching later they're non tenure non-tenure so in the tenure process just again I'm doing this for anyone that watches the video later and I know we have a lot of teachers here they they get it but I want I'm glad that when I
look over at the teachers are nodding so we can do well but I want to explain to anyone that watches later just to make sure everyone understands so what is the probation notion how does tenure work for our team it will depend we have like a generic like if
it's after their third after a teacher's been teaching for three years after their third contract continuing contract right okay right okay so basically what we're talking about is people who have not met that standard of time at the very least yet okay so that's that's why
I want again because we have our video and stuff i want to make sure if anyone watches later can I ask a question in regards to the SLPs and the lighthouse speech contract that we have is that a yearly contract or is that a by student
contract or how does that work because I looked on the website today again to see what positions we have open and we've been using them for a full year or more last year for a year for this year okay
and then even for hiring so do we have to use them for a full year or is it something that we could have had them on our as maybe hiring a graduate from that graduates in December or you know something like that
is is it something that we just chose not to look for somebody to fill that spot since our lighthouse is way more expensive because we're contracting them out so tell the story so that's what I'd
like to know like Sure we we had posted for an SLP last year and we didn't have any applicants okay so we had to move to use telealth speech and so it is a year contract okay and actually when you you look
um did it cost us more yes it did um but we were able to I think dismiss quite a few students as well using the service but typically when you hire an SLP that's an expensive staff member as well because it's a a master level typically
with experience as well so did it cost a little bit more did but it wasn't that it cost $80,000 but looking at the service that you're getting from an in-house somebody that's our own staff compared to an online
service we're going to get much better service from somebody who is in our building working for us than online i know from previous experience with my own son having an online service you do
not get the same service as you do with somebody sitting right in front of them working with them so that's that's what I'm saying is like yes maybe even in eighth grade or seventh grade it you know or a senior in high school knowing that I'm just saying that if we have a
position that's open and we're paying for a contract we should still have that position on our HR that we're hiring for that position because we should always be looking for somebody to fill that even if we're contracting it out to fill
like that would be the best option to have our own staff here then we would both contracts we lighthouse for this year right but you're not going to find anybody until that spot if we don't have
somebody to hire i think I think out of clarity we're locked in for this year with white house so if we found somebody in December twice yeah so I think what what I'm understanding though if we went ahead with the proposal for lighthouse speech for
instance there's nothing that says if we find ourselves needing SLP services beyond what our team could do we could not there's no reason why we couldn't go back find services with them or but we
have to hire for another year we have to sign a contract with them for a year Right but we would look at per student okay is that what we did now like is that we had 60 spots I believe for um
for the play house and then we kept our own case loads smaller here so typically you would have a smaller case load for elementary early childhood your secondary would have a higher case
so at your point we should have filled the case loads of each artist SLPs internally here first and not use lighthouse as much as we did yeah which is what So you're in agreeance with increasing
increasing but that's what you're saying with the pipeline i'm asking with the contract we'll we'll look at the data we'll look at the data and we'll have to have more discussion on that more discussion
yes um and we are planning hopefully to have a work session next week we could add it to the work session um agenda to have more talk about it is is it better versus first speech language services
but remember it's not all right I think I think we got a lot of good answers and questions and explanations on this proposal timelines have to be adjusted obviously but um I think we're really working on due
diligence uh making sure everyone understands where we need to be and all that stuff anything else thank you very much um that was the budget presentation and
discussion there is no action needed we are striking intent with the resolution um and now the policies requiring review um this is the third and final reading for these this uh which means we'll need to have A motion to approve we have
policy 534 our school meals policy and we have 799 post issuance compliance policy so unless there's any discussion or anything about those I'll happily take a motion to approve them i'll make
a motion to approve policies thank you Wayne motion to approve is there a second second a second by Stephanie thank you all in favor please say I i oppose all right now Todd thank you for holding on with us uh
Mr todd Netsky uh who is doing our uh financial position currently uh thank you after uh the wonderful Aaron was with us so uh you got you got big shoes to fill but I know you can do it all right I'm going to try thank you good
evening everyone um I will start with sharing my screen here so we have it up for Yeah we got it which Well I was going to Okay well I was just just going to clarify the um
the 12% and 10% real quick and show you that calculation but um the 10.25% is our unassigned fund balance divided into total expend expenditures total general fund expenditures the 12%
is calculated if you divide our unassigned fund balance into just our unassigned expenditures so that number is reduced because we're pulling out all the restricted expenditures so I think
that's the difference so the 10.25 is probably what showed up in the audit as our ending fund balance because that's the way the auditors calculate that the other calculation is often referred to as the SOB calculation
so that's that um so which reports do you have pulled up is it the budget updates no I have a enrollment tracking okay um I apologize i don't have that one
up any chance you can help me talk through that otherwise I do have another enrollment t why don't you just go ahead and share your screen and we'll we'll adapt on our end you go ahead okay still learning the the process sorry
it's fine it's all right okay so this is the enrollment I have and there might be some additional information on what you were sharing that isn't here but as Trish was saying we are at 1839 um this number here is 1854 because
it includes our early childhood ADMs um but K through 12 we're at 1839 and that's the number that I'm currently using in our in this tool i'm also doing a 5-year projection so um so just point that out
um from an adjusted pupil unit standpoint we are down one from last year so relatively stable this year uh but as we can see projecting forward um because of our lower incoming kindergarten that's being projected
currently um at 100 for next year and we've assume that that will be the the number going forward as of now um we would decline to potentially 1858 adjusted pupil units by
2030 so that's about 70 kids or so down i did my rough 167 students down trish do you want to add any comments to that
i think Todd for Caner right now if we have 100 we would be very fortunate we're thinking more 92 about the number what was that number 92
92 um I think we're at what like 88 right now or something i think 86 or 87 okay so Okay and so if we have to lower that that's going to be even
um more of a negative impact on our projected budget so So Todd um last week you're at the work session with us which I really appreciate it but because we're talking about you know reduction and budget and all that you shared kind of a five-year
produ projection of our numbers about how the enrollment really ties to where our our stuff is could you show that to everyone make uh I really want to make sure that it's explained sure so this is the 5-year plan
executive summary report um I need to update our fund balance goal um 12% of their goal update that okay so what we're showing here is our projected enrollment we have ADMs
um ADM at 1854 for the current budget and then declining by a total of 176 ADMs and when you wait those that's a reduction over the 5 years of 167 um we're showing the
formula allowance that the state um at a minimum is 2% we can see for FY26 it jumped up to 2.74 got a little rounding going on there so it's showing 2.73 that was roughly an additional $55
per pupil unit that we're going to generate because the CPI index came in higher so bumped it up next year and that's potential as of now legislation doesn't exist for the future as well but we're budgeting at the conservative
known minimum of 2% you see we have no voter approved referendum in here if you'd like we can quickly simulate what if we did pass a certain dollar amount for people unit let's do it without yet because I just want to show reality of where we're at because we've never done
the the operational referendum levy so I want to show what life is what we're looking at as our potential reality sure so what we have in this section is we have two years of history we have our revenues here two years of history our current budget and then we have our
projections forward and you can see projections forward are pretty conservative u many of our revenues don't change year-over-year federal and local um like gifts and interest revenue are pretty flat um property taxes can change with our enrollment a lot of
those revenues are driven by students um and then of course you know our state aid is is uh primarily driven by students um even special ed is impacted by that as our population goes down our special ed student population
potentially goes down and um hopefully our costs go down which drives our revenue down um so then we have our expenditures we have broken out two different ways here we have by what's called object series so salaries benefits purchase services and so on
then we also have the same expenditures sorted by um what's called program like site admin district admin and so on so looking back the spending variance there's our total general fund revenues less our
expenditures and we had a deficit spend in FY23 of 11,438 a def deficit spend last year of [Music] 825,106 we're budgeted to deficit spend 430,548 and we are back in the black in
FY26 a big part of this though is 600,000 in additional long-term facility maintenance revenue which can only be used to maintain our facilities um so just note that without that we would be
up 300,000 um from a fund balance standpoint just real quickly so the projections you can see is this says factor in the reduction of 505,000 or so um for FY27
that's the total number i can't remember if that was all general fund Trish um so that I think was community ad for a position um so it factors in the general fund portion of that and then we start the deficit spending and that
uh multiplies or magnifies as we move forward with expenses increasing at 3% a year in FY 278 and so on and for this initial projection we just did the 3% across the board on all expenses just to get a
rough projection of um our main concern is the unassigned fund balance and you can see we we dropped again in FY25 by potentially 320,000 or 420,000
uh to 2.2 million that would be a unassigned fund balance percentage of 8.56% and that math is again taking this divided into our total expenditures like they do in the audit and next year we would bump up a
bit by about from a percentage standpoint 1.3% are we achieving our fund balance goal no we're not um the amount of adjustments needed to achieve our fund balance goal on FY26 would be an additional reduction of
555,939 and then here's the SOD calculation for anyone that's not unfamiliar can you explain what SOD means that is statutory operating debt so once our our SOD percentage basically is our
unassigned fund balance divided into our unassigned expenditures if that becomes not sure how you want to say it greater than -2.5% until we get to 2.51% we're in statutory operating debt
the state requires us to do additional planning and actually submit a three-year plan um showing how we're going to get out of SOB in 3 years and if you don't achieve it you just continue to update your three-year plan until you're successful getting out and
getting I mean so are we looking at this when we say getting out I mean we're talking cuts thing i mean it just becomes out of our hands right to an extent yeah i I heard the voter approve referendum mentioned earlier i feel like we're really at a
point where that needs to strongly be considered or we're just going to be cutting year after year you can see we technically to achieve our fund balance goal we should be cutting an additional 555,000 for next year if we
don't do that which that's not the plan um we need to cut 1.1 million in FY27 to achieve our fund balance goal by the end of FY27 and these aren't cumulative numbers just updates what's what's the reduction
needed in 2028 would be 2.4 million so what year would would SOD occur if we keep on the current path i think that's what we want to hear yep from the current path that occurs in apply 2029
so we have basically four fiscal years am I reading that correctly correct so folks I I I don't want to be an alarmist but we have some numbers and obviously it's projections but Todd is very good at
what he does and we are going to have to really get together as a as a team here on the board here at the school here in the community and we're going to have to decide some things i mean
we're you know cuts are going to have to keep happening unless we work together to figure out what a referendum operating levy looks like we can do for our town what we're what we're willing to work for together and so I don't know
we have we have four years to get that figured out as a as a group what we think we can do and work very hard together here so I'm going to tell you right now I'm asking for everyone in this room everyone that's watching to really do
some soularching and hopefully um answer the call when it's made thank you Todd anything else on that no that's it unless you want me to do anything different with this i think that's probably a future meeting though
any other questions comments from the rest of my team on the board here all right i guess in that case we'll move on thank you so much Todd you're welcome um I guess in that case we're ready for administrator information and
reports uh does anyone have anything else to add tonight we'll go to We'll go from Mr english down how's that sound tonight uh just not a whole lot to throw in different than those in my report just want to know spring uh activities are underway uh we started girls and
boys golf today to go along with softball baseball and boys and girls track boys tennis will start next week the spring play is up and running speech is getting ready to finish up their portion of the season we host the Granite Ridge Conference meet uh in Foley on Thursday for speech um and then
one uh additional point that uh that I want to just reiterate was if you had the opportunity uh to be at our unified basketball game during the school day uh last week it was something that was truly special truly remarkable um just a really heartwarming event uh and just want to make sure that I get a second
thank you to Miss Jennass for all the work that she does with our unified club and and making sure that that's an opportunity that we provide for our students here because like I said it is really a incredible incredible thing miss Stewart tonight anything to add uh
just congratulations to the returns for all their years of service from Kent Anderson Becky Howard and then Miss Karen will be dearly missed and guilty and will be a very hard face to fill she's been great in that program and has done a great job so
Mr clover anything to add tonight nothing to add tonight all right well you did a great job on the mission statement mr beerman tonight nothing to add all right Mr poss so I'm just gonna add one more comment about the unified game one of the people in attendance was retired principal from
the OIO school district and he commended our students and our community for putting it on and just the support from our students for that but also the support from the community um if you were there you noticed we had some short basketball hoops for students in
wheelchairs we didn't have those until about two weeks ago and we put out one call to the community and a donator a donor gave those to us wonderful that's awesome our community I always say our community
always steps up when we need them and they also know that we don't ask uh lightly when we ask for things either so I think we we have a trust with that and our community responds uh Dr perry anything to add on your end i just have a couple different things um I just want
to acknowledge that it was National School Breakfast Week and um since the last time that we met and we had quite a few volunteers that came and helped serve breakfast so thank you to those volunteers and we know that our kitchen staff just really does a tremendous job
not only serving breakfast but for lunch as well um and I'd also like to echo Mr english and Mr boss and the unified basketball game against Malaca and also thank Malaca for being willing to um
share in that experience not only do they allow their students to come to our facility but we also go to Malaca as well and um our student body just was excellent it didn't matter if the kids were from Malaca or from Foley everyone
um cheered for anyone that made a basket didn't make a basket it just did not matter i don't think anyone so so many times I think in sports we're wrapped up on the score and who wins and it didn't matter on that day um everyone was a winner and there were smiles and they
was dancing and thank you to Janelle Hesh who um led our band um we had concessions jenny Grass for acknowledging the so many staff members that help um not only um for that day but they do a lot of neat programming
within unified There's a lot of adults that come and help so thank you to all those people and Jen um was also recognized as educator of um the month i don't remember the radio station off hand but um really did a great job of
representing Holy Public Schools so Michelle would be very proud of the different work that's happening not only in the high school but all in the buildings fantastic all right then uh we'll move on then to meeting events and notices uh there was one listed here a special
board meeting from the calendar this week we do not need that because we took care of it so that meeting is cancelled once again uh and a thank you to our calendar committee and we might make sure we uh we had a meeting scheduled just in case needed more time so thank you for getting that done uh we are
going to have a regular board meeting here at 5:30 on the 14th of April not an April Fool's thing so uh get your seat reserved now I guess um that's it for the regular meetings we'll have committee reports uh was
anyone at DAX recently would like to share or anything well there was um they talked about standard based grading um Joel gave a very good um explanation on the career and college fair um Trish
talked about youth um front cheers um gave a lot of information we talked about unified basketball and the game and a lot of the parents that were there were very happy that their ninth grade boys came home and talked more than they've ever talked the whole year they
said um in regards to that and I have I can say my 10th grader came home and he told many stories and who got threes and who got this and who got that so I did hear all about it um we also went over the financial presentation
um at the Thank you i was unable to attend so I'm glad you made it thank you very much uh wellness committee anything our wellness team athletic boosters anything this time to
share oh uh Mr ken Anderson was there are we okay with letting him give her a quick report on athletic boosters no that's not Oh Ben Sterns oh okay um I thought you were raising athletic well then we'll go to Ben Sterns mr anderson
is still uh helping us out and he's still on the Ben Sterns board and Stephanie you are also serving on that correct yeah I'm now on that board yeah okay oh okay so are you a representative
that's what I'm asking yeah uh yeah go ahead um ju just to follow up um what we still are struggling with is finding space um for facility okay and so we have another presentation we're always kind of
behind on Wednesday we have another meeting and so that's a significant part of the agenda all right mr anderson is the board member of the Betton Sterns Educational District is there anything you'd like to add since you're front and center okay perfect thank you um let's
see finance we've had a lot of finance stuff today is there anything else to be added to finance all right well area foundation is one of our committees does anyone have anything to report there i had a meeting on Wednesday last week but correct there
wasn't a quorum meeting and so we're in the process of scheduling since I think three of us were four of us the stewards that two and they were all here um they are rescheduling that meeting so if you haven't responded to the April please
respond to her so she can get another meeting date all right the health and safety committee was there anything going on there yes um we had a meeting last week and we're doing really well with working comp claims they're down um
so that was a real positive from the insurance point of view and I think that was really think that was did is just looking at our our claims and then putting another meeting date and then we also um
finished scheduling our um lockdown drills and then tornado drill as well uh the insurance committee is there anything from there yet and then of course the MSBA is anyone can report from that um the only thing that I would
encourage is that if you haven't done your phase one training to complete that but then also there's some really great coming up about budget planning i would encourage you to watch that um if you if you don't have don't register because
everything is recorded but the budget will probably be a very good one anything from the Minnesota State High School League policy we heard from all right and then tenure and contract negotiations no so thank you
everyone for your committee work this time uh at this point well in that case we'll go to the board members we'll start with Nathan tonight miss Vizner thank you to Ken and Becky for their service i think that's
all I definitely um I had the opportunity to go to the unified game and it was amazing like if you ever get the opportunity to go to the cabin it um I was like emotional it was so great and I have some that attend so and Jennif
does such a great job she is such a great teacher and oh just so much for kids and congratulations alyssa um I just want to make a shout out to all of our students they're working hard we're nearing the nice
weather and just they're getting excited to be done and still putting in all the efforts and hard work um I also just want to um just our athletics in general those kids are also working hard i know our youth wrestling
did really well um and they're all moving on to the state tournaments um and then also our archery team our archers work in a very small area of the school because there's not a lot of facility space but we were in Zimmerman
over this last weekend and we had eight archers who shot perfect 50s and 47 of those archers shot their personal best that's in 3D and bullseye um in the 3D high school and middle school placed top
10 middle school was third place high school is seventh um we've had a few individual placings um so it's team and individual in the bullseye um high school took second middle school took
first elementary took fourth um again multiple podiums that night um it's really cool to see this is one of the bigger tournaments as is the tournament next weekend and the next weekend
so just if you know a nurtor congratulate them because they are all working very hard and improving very much through the season fantastic thank you sharon anything tonight um congratulations to
Karen Erin um for her many years of service she has brought so much positive to our little learners and I want to thank each and every one of you for coming tonight right Mr wilson no comment today thanks
all right I got to pull up my notes here because um speech was mentioned the conference meeting is this week and um uh Maria Zimi is our coach and she's actually really optimistic because our conference is kind of a smaller group of schools and our team is doing uh very
strongly this year um I got to have the pleasure of going to judge a meet a few weeks ago and I'm hoping to do so soon again but I want to say that the meet I got to judge was uh one of the largest
meets in our area like normally a couple schools come and whatnot there are 500 students competing at this meet um the the meat was so big so there's always like a finals round for some of the
categories they broke it up finals almost made finals and even a couple of them kind of third so like you had up to 24 students who were getting awarded outside of like their normal rounds so it was amazing so they kind of
give you an idea of how competitive it was and um and I'm going to make sure I got the name right here before I I I say something max Better took second in the humorous category at that meet and that that part is not broken up by school
size or anything so he was second overall in his category that meet which is amazing eli Nick brought home an honorable mention in her category fantastic i mean the kind and again I I can't stress enough there's a lot of schools there's a lot of kids foley in
the small school uh category took second so um it is amazing to watch and it's very exciting so I want to say congratulations to all of them and I want to say that Maria Zita is doing an amazing job she also did the junior high I think I mentioned last time you know
kind of say wow we got a lot of success program is is definitely building up it's really cool to see um spring play as mentioned please go see a show and we are hitting that magical time of year where there's gonna be a lot of cool cool things to see right uh especially as the seniors are kind of having their
uh victory lab we're going to have I believe the prison concert coming up in May which is really like a school talent show highly encourage everyone go see that it's awesome there's going to be concerts there's going to be plays there's going to be awesome athletic events uh there's no reason for you to
be bored on any given night in this town so that's all I have to say tonight anything else i think we're good so sadly I will take a motion to adjourn motion to motion by Sharon is there a second
second by Alyssa i didn't think there was going to be a second all right all in favor i oppose all right we are injured