Hi everyone. We're going to call to order the meeting of the school board on July 21st, 2025. All members prescisible with liberty and justice for all. And next we'll have the mission statement as led by our brand new superintendent, Mr.
Danielus. The mission of Foley Public Schools is to bring together students, parents, staff, and community to provide a quality education with an emphasis on developing the full potential of the individual. >> Very good for your first time. Thank
you. Well, >> all right. Next, we will have an approval of the agenda, please. I'll take a motion to approve from anyone out there. I'll make a motion. Motion by Nathan Anderson.
>> A second by Pamela Bisner. All in favor? I oppose. Motion carries. Excellent. Uh we'll now have Oh, I missed the dyslexia. Yeah, I missed them. I I see them. Uh that we will have the open
forum for citizens to address the school. Okay, we're going to move on. We've already approved the agenda because I'm bad at orders and uh we'll go to the approval of routine business items which includes the consent to stand up boards and meeting minutes
just in case anyone's curious. But I think I'm just going to call out uh one of the contracts agreements this time is our MA uh membership. It's a yearly membership um that our district is part of and it stands for Minnesota Rural
Education Association. So, it's a very big part of what we we do here. Um a lot of our learning, a lot of our collaboration and things and knowing people who have districts who have similar challenges or successes that we
would have, we can go about it. So, we've been a member of this for oh golly I can't even think of how many years but uh that is now I just want to call that out as something to be realized otherwise I'll take a a motion for
approval please motion approve motion by Nathan >> second >> second by Stephanie all in favor I opposed very well done thank you uh next we'll have our resolution for accepting gifts
And uh this month we have the Lions Club of Fi donated $500 to the uh intermediate school uh DC trip. So I want to say thank you to the Lions Club. Uh again, our community is always very generous. It's always appreciated um on
behalf not not the really the grown-ups in the room, but really the the children who aren't here tonight. So um any motions to approve that? Resolution to approve. >> Yep. Motion to approve. >> All right, we got a motion by Sharon,
second by Lissa. All in favor? >> I oppose. Now we'll get into some meaty stuff. All right, we have next our LTFM 10-year plan. This is a discussion action item. LTFM is something we look at every year
around this time. It's a 10-year plan for long-term facilities maintenance. So if you see a lot of big projects on the facility, these are all things that are in our plan over the next 10 years and kind of like when we need to get to them by, how
critical they are, things of that nature. Um post do you want to take this or >> um so this first set of slides >> so this is a very condensed summary of the whole 10-year plan and it just pulls
out the projected revenues for regular aid for LTFM. So, for those newer or a community that's not in this world all the time, um Minnesota statute 2024 section 1223B established the long-term facilities maintenance resident program and it
replaced three other programs. Deferred maintenance, alternative facilities, and health and safety. So, this new LTFM program offers a comprehensive program, the funded facilities 10-year plan that we get to develop as a school district. And so the uses of the revenue and a lot
of expenditures remain the same as they did under those other three programs that this one replaced. Um so every year uh like Patrick mentioned we have to submit a tenure plan to MDE and that is due July 31st. So we do have to um end this meeting
with an approved 10-year plan so we can get it to the state on time. And so our regular funding from the state, this is the projected revenues that you see up on the board. And they just kind of trail off towards the the later years because it's hard to project those right
now. And then the next slide would be what the finance committee here had decided are the capital uh LTFM eligible projects to fund for FY26. So, finance committee, if you that should be in agreement with what you're
used to cuz I pulled it off of our spreadsheet. >> Yes. >> Because I understand the finance committee talks about this in the fall and early winter to talk about plan for school. >> Yes, that's what my understanding is and
I just was in on the last >> I have a question because I don't have that page or page before that. So this was just added for the presentation but you have the next slide which is the actual plan. Okay. So you can move ahead.
That should have been at the end but that's okay. That's a little hard to read but you should have a paper copy. And one is going to be the revenue projection spreadsheet and the other one's the expenditure projections. So money coming in, money going out. And
the district's revenue for LTFM projects will come from a combination of local taxes, the levbby, and state aid. And some years, bond funding is included for eligible projects. So you can see our annual revenue starts around 1.4 million in 2025 and is rising over to 2.1 million by 2035. And that includes that
bond for our um that we purchased for its current capital um construction project that we AQ. The revenue include basic build up to upkeep basic building upkeep funds based on the building age and student count. And then we have extra funding for bond
which are the bonds for larger projects like roofing or system overhauls ventilation. Um over the next 10 years district expects just over 19 million in total LTF LTFM revenue from all sources and most of the increases starts in 2029
beyond requests increased debt payments for major upgrades. What are we spending the money on? Uh health and safety projects is around 105,000 a year. This is our fire safety, hazardous materials, and environmental health like lead or mold mitigation. And
spending remains steady in this category over year-over-year. Major repairs and maintenance is about 425,000 a year. This is things like your building hardware, doors, locks, fixtures, mechanical and plumbing systems, electrical work, interior surfaces, site improvements like parking
lot, sidewalks, and professional services for doing the work. Roofing upgrades may require additional funding depending on legislative approval in future years. And then we have our capital bond projects. This comes out of our fund six and um notable is our
current construction project 2.49 49 million in 2025 and then the remaining year 12.4 million in 2026 covering the large hack requires progress. >> So I I want to I may jump in there. I know there's a lot of big numbers and I'm saying this partly for anyone
watching later like we're talking about millions of dollars. Why are we spending this on things like parking lots and stuff when we're cutting? And that's because legally by statute this money cannot be used for funding those other things. This money has to be used for these types of projects. So I always
kind of like you always hear people like I heard they're doing this and they but legally these are the we cannot use these this money for anything else. >> Correct. Yeah. Light reading um if you need to sleep. Minnesota statute section 123 will explain what we can spend this
money on. And so you're right. Um this so summarize what this means for the school board and the community. We are maintaining safe and functional modern school facilities. We're balancing yearly needs like HVAC tunes with big investments like roof replacements. We're using a mix of short-term maintenance funding and
long-term capital investment. Funding is secured through a mix of state local sources and we're not overspending. We're managing fund balances and debt obligations conservatively and we're keeping students and staff safe through proactive planning. We've laid out a clear financial viable path to maintaining its infrastructure here at
public schools to remain strong for a decade. So like we had the summer we have the track project that would have come out of this plan and I know it was on the plan for a few years before this was the year it was uh got its turn. So
all of those things that you see around the school these things largely happened during the summer because that's when there's space for it. But that's what this is and that's money we have to use for those sorts of things. There
>> any other questions? So there is a list of those projects that we will be working on or that we have set up or yes for the regular LTFM projects that the finance committee decided on. There's there is a spreadsheet I can share it with you that
finance committee members would have had for billion sorry that was clarified earlier in this year. I just don't know. Yeah, I've never heard of what projects that they have coming. So, >> we can we can share that with you.
>> I don't have that list. >> No, that's fine. >> Yeah. >> Some of the things that you've heard about happening already. Um those are things that were decided on last year, >> right? >> And they may have been on that plan.
It's like things that are going to be coming up in the future. Like for instance, the track was on there for a number of years before we did it. IAQ is actually I think listed from probably before I was on the board. I know that's like the big project everyone knows and so I'm using that as
an example. I know that I know that was at least on there since I joined the board 5 years ago. That's like this is something we're going to have to take care of in the future. So some I mean when we say plan it's big. that 10 years proposal that has
10 years I just gave you today. It just has the title page. >> The second page there, the third page has the list of from the budget. So you can share that. >> All right.
>> Any other questions from members of our board about the about this thing? For reference, who is on our buildings and grounds committee currently? All right. Is we sitting together right now? So all these things do kind of as
with all of our work comes from administration who has gotten it from various teams in the school. teams in the school eventually get up to the administration that's appropriate bring committee work it out and we'll make its
way then to us so the whole chain there well there's no other discussion I would love to have a motion to approve this please make a motion >> motion by Wayne Wilson >> second by Nathan Anderson all in favor
favor. I opposed. The motion passes. Thank you. All right. Next one is the Iowa proxy resolution having nothing in fact to do with the state to warn everyone. So um the individual with authority
to uh basically it's for assigning people to be able to fill in reports uh get access to the state records and so forth that need to be updated each year. Um, I am the at your last board meeting,
you approved me to be the Iowa um for any and all the things that go on those. Um, usually when that happens, you also have a proxy so that if I'm out of town, um,
I'm not available or something, then someone else can still do it and you don't have to wait for me to get back. um or you can call me and say yes, the proxy can do that. In my past district, it's always been my administrative assistant. And so I recommend that we
move forward and have Kelly be our proxy so the second person can have access to this and assign people. I'm still going to be the one that is in charge of it and doing it, but would be in case I'm not available for some reason.
when we talked about this, you mentioned like sometimes there's just like a lot of like granting permissions here and there and just kind of a lot of I don't want to say busy work, but you know that that filling out piece that needs to happen and that takes up a significant
amount of time. That's what this really is for >> Yeah. They just are real particular about who the state allows anyone to be able to do it. That's why it takes for me to be assigned even though I was your super I'm your superintendent. It has to
be a resolution and it has to be signed by the school district a board member from the school district and then it has to be sent into the department of education. They want a copy of that resolution with your name with the board member signature on there and then they'll approve it. Um I've been doing
that since for the last couple weeks assigning people because it was already done. But I just think it's a good idea they have the background. So make a motion. >> Motion by waiting. >> I'll second. >> Second by Pamela. All in favor? >> I opposed.
>> Great job everyone. >> Now we'll move on to another meteor topic, the staff handbook for public schools for this coming school year. >> I can speak to this as well. Um, in the past you've not had a um all staff
handbook. You had handbooks for each school for students and and different opportunities for different staff members in different um job groups or or unions to have different um different
books for that. However, this is common language for all and it's common information. It's just a good opportunity for everyone in the district to have this as they start a new job or for those of you for those staff members
that have gone on that still might have some questions. Um it includes things like what happens when I'm sick and have to report my absence. Um it includes um you know what are who do I go to for my
uh for my benefits questions. Um just everything that an employer should have access to. It's all just written down. Um I had started this before I got here. We finished it up a little
review it with the principles. She reviewed it secretary. Um and we see this as a living document so to speak. Um if we see something needs to be changed or updated we would do that.
Also, uh beginning of the book, there'll be some more information with store members, administration, and some information in there that needs to be fine lines yet. We have that right. We
have just this basic information for an employee to know who is our school board, who are who is the superintendent, who are the principles, who piece of information to have that access at their
>> and where will this live? Will everyone have a physical copy? Will you have a internet? >> It would be it would be um not on the bas not on the full website, but in Yeah. >> Any other questions about this?
>> This does not supersede any contracts or anything. We're just trying to get information out. >> Well, if there's no other questions, make a motion, please. >> Oh, I'm going to give it to Alyssa. Had it right. >> All right. All in favor?
>> I opposed. Excellent. Moving on, we now have policies requiring review and this is our first reading. Um the policies are 702 accounting uh 710 extracurricular
transportation 720 vending machines number 901 community education number 905 advertising and 96 community notification of predatory offenders. Um I was at our meeting the other day about
policies and most of the changes if not 100% of the changes you're going to see in these are these are all based on state statutes. So if we're basically our policy is a state statute and when the language in
those statutes gets updated we update our policy. So, for instance, um the vending machines, you know, like there's language in there about like access to vending machines and what's in them during the school day. Just kind of they
fine tune like an and or a comma and things like that. And that's 99% when you hear about policies coming through, that's 99% of what the updates are. Anything to add?
No, I would say, you know, these there's no substantive changes. It's just references to statutes basically that I've seen. Unless you're an attorney with uh with a lot of time on your hands, the
changes probably are not interesting to you. Um but anyway, any other discussion on our on this first reading? We do have three readings always on policies. Uh that's our current method of approving them. We'll have a reading now. I'll have a
reading next time of these. And then the third reading we will have a motion for approval making them the official versions of these policies. All right. Well then uh we'll move on to budget and enrollment. Miss Lson up again. Okay, we'll start with it's easy
um because it's June and there was zero enrollment. We ended May with actual enrollment of 1857. Uh so we will have some projections once we get some kind registrations coming through next summer. So that's um that's
it for the enrollment piece. For budget, we've got the two different spreadsheets. It's the same information, two different formats. One's one's showing you dollars, one's showing you percentages. Um, to summarize, we are as of the end of
June 30th, 2025, budget performance is at 98% of total operating budget is expended. Our revenues are at 90.2% collected year to date with full collection expected pending final audit entries. Our audit is scheduled, fieldwork is scheduled for September. so
we could have adjustments up through them for um FY25 business positive variance expenditures came in under budget by about 475,000. There may be some other FY25 expenses not paid yet.
Um coming in July, um the construction invoices are going to be significant for any work that was completed uh prior to July 1st. Uh but we should be pretty close to having those done. looking overall. Uh revenue highlights,
state aid, uh we might end slightly under budget. Federal aid, we have some draws pending. We're coordinating with the concerns at co-op on that. Uh property tax, you're not seeing anything on that uh category line item because we have them
dumped in a um coded in a balance sheet code and we are going to allocate those during the audit. And so uh by the next board meeting we should have the property tax recognition for you. That
is typically done during the audit time uh to save on multiple journal entries. Really local revenues exceeded the budget including interest and we had higher than projected interest earnings. Um we'll have partial reallocation planned during the audit.
Expenditure highlights salary and wages are at 99.7. It's closely aligned with projections. Benefits are at 98.5. Well managed. Purchase services are at 91%, we have some year end invoices pending, like I said. Uh supplies, we're
at 92%. We have a buffer there for some late invoices. We'll probably come in closer to 100% there. Equipment, we're at 105, so we're a little bit over on that. Um other expenditures are under budget at 66%.
If you want to look at program spending, regular instructions at 99%, so right on target. Special ed 97. Extracurricular is 106. Um higher participation may have driven um the cost to go a little over budget there. Support services and admin
um are just slightly over in some categories. They're falling between 101 120%. And facilities are right on target at 10.2%. We're in a good position heading into FY26. Most areas within budget. There's a few that went over that are
explainable and manageable. Revenues are good. We might come in slightly under budget for state aid. And like I said, we're working with Ben Sterns Ed Co-op for some federal subawward reimbursements and the property tax revenues will be recognized during the hot. So you see
those numbers allocated next time. Any questions on budget? Thank you very much. That was kind of your first meeting with all this stuff. >> That's why I have notes. >> I have notes.
All right. Well, I guess it's time for administer administrator information and reports, uh, which we all have there in our packet, but Does anyone have anything to add to that go around here?
>> Not much to add. Just want to welcome our new superintendent forward. >> Um, that and then also just a huge thank you to all of our coaches and instructors and directors who came together volunteer coaches helping us in our
programs and a huge thank you to parents getting their children to and from all these 10 minutes. Did everybody see the crane video that they sent out? So, that's going to be like quadruple next year. Just so you
guys know, the one thing I used to do with the board from the school I came from was kind of like you guys are all wondering what we do, right? So, this is show and tell, right? We're all 5 years old. So, the track
uses 4,100 linear feet of plastic. Here's why. When you spray it, it has a little overspray. So that's why all that plastic I don't know if anybody got to see the track, but it was covered in plastic. All the concrete's covered in plastic. So here
is track and you can see it's they spray four layers of this down. That is down as of now. Now it's drying and then the lay down. That's next steps. Use 27 of this.
Like I said, 4100 ft of this, 90,000 lb of latex, two semi loads. Um 12 totes just like you see out on the farm of the liquid mix of latex to spray it. And that's those totes are all
sitting out there. And last but not least, because it's summertime, one of the things you guys know with the IQ project is the intermediate and part of elementary, each room has what's called VA volume control. So you can
just like zoning your house, right? You don't have one thermostat and all rooms. So intermediate has had that since 2000 and the high school doesn't have any. So here's an old VAB.
This one is from here 96. 1996. So this one's broke. It's a little actuator here that turns and locks. Turns this air. A lot more air. A lot
more heat. lot more air, a lot more cold depending on what's running through it. This throat this unit, so those of you who know anything about cars, big thing now is uh Chrysler. You want to go get a 1968 date coded alternator and they cost
like 400 bucks. You want to get a date coded PV bill. Oh, I went on eBay, looked up a rebuild, 1,175 bucks for one. So, if you're kind of wondering how many 60 wounds cost
now, they upgraded and I can't find it. Oh, here it is. Now have this kind of VA. This one's from 2015. Luckily, these only cost 250 bucks. So,
they've gotten better at pricing them out over the years. Um, these are going to probably be on a high school versus the older ones. Um, this is a fire temperature. So, you can
see the little red. If this is flashing, you're good. If this is constant, that's when the alarm goes off. This is little butters have given me a hard time in the pool in the very back corner because there's no air right now. The project this gets so hot it goes off. I've got
to know the fire department really well. So, and by name and they know my house. So, and the last thing was remember those of you building the leaning ground committee, we had a little conversation about RTU6 and Green Elementary and
we're going to fix got approved through the LTFM to fix uh air conditioning part of RT Elementary. This is a problem radiator. This thing weighs Oh, I don't know. Feels like it
weighs 100 lbs. Maybe gets a little less. There's three of these up there. They're all bad. These are compressor and then the condensers are bad, too. So, those are going to get replaced. Remember we were talking about can they rebuilt by EMS? We had all that conversation. These cannot be rebuilt by
EMS. They are not. And I had actually had Aaron, our technician, sit down and talk to Dan so that he would kind of know the whole situation because the best guys in the business are the techs. You know, they know what's going on. He knows our unit back towards. So
these parts are not cheap and that unit is again just like I talked about the the old units of this. A lot of this is not being made anymore. That unit is so any questions that >> Yeah, I have one. >> Yeah.
>> The blue thingy that you ripped raised that was $20 and some dollars. Yep. >> And then the one that was from 19 something or other. Yep. >> The gray one. >> Yep. >> Can you replace? >> Yeah, that's what we'll do. Yeah, that freak you out. Yeah,
>> we will replace it with this upgraded one. I'm just It's just amazing what, like I said, don't know why anybody would want to get nostalgic and buy one of these, but you can go on eBay and find rebuilds, but maybe a smaller building. We're not going to take our chances with rebuilds.
And yes, we do. And that's why we pay the Johnson text what we do. Aaron, our guy that knows his building backwards and forward. He's very good at figuring this stuff out for us. He does a lot of stuff for us that that he wouldn't hack you, but he has no
He's just a tech that likes to make sure things stick. So So I I want to say that I appreciate your stewardship of resources. You know, you're making sure that is it rebuild or is it buy something else? Is it replacer? you're always finding us the most cost-effective solution that will
work, not just like for a month or two and then we got to pay it again. So, I appreciate that about you and you're very good at explaining this. Yeah. And so, in the coming months, I bring stuff. This is like I said, summer's school season's actually easy for me.
Summer is so So, if there's any, like I said, if you have any questions about anything we're doing, let me know. Um, you know, we're just messing with the ceilings right now. Ceiling are getting put back in. So, lighting will start to be done. I, you know, nervous anxiety to
get the keys in back to get over there. We're done in elementary. Everything's been done for the building. We're down into elementary now. Hopefully next week. Um, we did move around the ALC to get $8,000 credit on ceiling top. So,
that could all kids are great. Awesome. We had to shovel. We had to hand shovel all the long jump full because the grass had grown over the edges and hand shovel all that out. So they don't understand the song working
on the chain. I was singing like I'm I'm a little antipated but anyway thank you. I know I'm just able to get it. >> Yeah.
>> All right. Uh on the line there are few principal tables. I don't know how I would follow that. We would have to end with Mr. Jacob. So just other than life so building
right >> Mr. >> Yeah take shape for the new year summer school as you might summer school is on welcome to the new administrators >> uh Mr. for Peter Whitmer who is our
brand new intermediate school principal everyone. Anything for us tonight? No, I was going to just introduce myself as you but I kind of a little before the meeting just introduce myself and just connect with all you. So, I'm just excited to uh welcome everybody here and have a great
school year. >> All right. Thank you for joining us. >> Okay. Uh meeting events and notices. Uh the only thing we have listed right here right now is the regular school board meeting on August 18th right here. Same
bat time, same bat channel 5:30. Uh there may in fact be other events and such that are not on this list. So check your local listings for changes. Good one is of course always our newspaper. So you always give a shout out to the newspaper. We will now have
another open forum for citizens. Anything? You got notes. Is there anything else? >> All right. We'll have committee reports. Um I already reported on our uh
policy committee, but uh any any of the other committees meet in the past month? We're kind of summertime, so Okay. >> Athletic booster >> um fully athletic boosters. Uh
we met um we're going to be selling raffle taxes. We have our so you'll probably be hearing from us. Um we discussed the night of excellence Anything else?
Um, we did some banking, cleared up some things that I think would make things easier. Looking at um becoming a 501c3
that might take a little bit of effort, but I think that we're up to the challenge there. Any other pieces to add? Oh, you know what? I skipped actually when you're doing administry reports.
So, I'm so sorry I didn't move over to this side. I got, you know, we got distracted. M Lost tonight. >> Um, just thank everyone for the warm welcome I've received. Um thank you also
for um allowing me to come in in June to start up with interviewing for our principal worked out very well and uh I appreciate being all
questions. >> Thank you. Uh we'll move on to uh board member comments. We'll go around starting with uh Sharon. Well, I'd like to welcome Superintendent Costimus um to his first meeting as our
leader. Also, welcome to FIS Principal Peter. Um summer is slipping away and we will soon be heading back to school. Lots of positive community ed activities have been made available and our custodial
staff is busy getting the uh building ready for the return of our students. Um our condolences to the family of longtime employee Vicky Giza. Our thoughts and prayers are with them. Um
we have a lot of work ahead of us. Um, I think it'll be a challenge and like always we will be asked to do more with less which seems to be an everending request and I'd like to tell everybody
to celebrate something I wish you would get here. Nathan Wayne >> and Alissa welcome and family
I've already welcomed both of you a few times. Um, >> um, I always wanted to extend our our warm welcomes to new administrators and the and reiterate to our other administrative team how much you are valued um, by not just the board but the
community, the students, staff, even though I know there's going to be times when it doesn't always feel like it and there's probably going to be times where it feels like too much maybe. Um, but it is, I know, a very mutual feeling respect and appreciation and glad you're going to get to experience that in our
community. Um, I do also want to thank our community members as always for coming here tonight, Mr. R. Thank you for your report. I was going to use my time actually to embarrass Dan as well because I knew he was going to be at that. Uh, he's like, well, I'm going to I'm going to get you at the meeting
then. So, you saved me from doing that. Uh, but that is a very big deal. So, congratulations once again. This weekend is Gilman Days. I know it seems like a town that small it can't have more than one day, but they do. There will be softball tournaments Friday night. Uh, I
know at least one team that will be playing for sure Friday or Friday night at 7 or 8:00. Not saying who that very handsome coach is, but I'm very excited. Uh, always a big deal. They have a lot of good food and stuff going days. The parade is Saturday, which is your last
chance during the summertime to see our wonderful marching band perform at a parade. They of course always do the homecoming game as well, but uh come see their show on the street one last time this Saturday in Gilman.
They had a wonderful season. They small band but big sound. They actually outperformed a band their size that I didn't realize there were no trombones in the marching band this year until I was at my third or fourth grade chaperon. I heard some comment on the street, hey, they don't even have
trombones. That's when I realized that oh, I mean, the sound is just that well balanced and taken care of. So, uh, they had a wonderful trip out to Colorado. Thank you as always to our wonderful band instructors, Janelle Hash and Chris Darling, as well as there's a number of
trouble line and color guard instructors that I I would start to name them, but I know I'm going to leave someone out, so I'm just going to say the teams and we'll go from there. Anything else this evening? I think >> one other thing. >> Yeah, go for it.
>> You know, do you know Les Mariscoco? Less Mariscoco? >> Okay. He's had my man Ko's uh next to down and I just want to give a shout out for him. He's 82 years old. He's retiring her old you met less. Okay. Anyway, he's 82 years old. He run
marathons and he's run a couple of them this year at 81 going on 82. And I commended to him at our final meeting and then somebody pointed out, you know, he's told me he's run 519 marathons.
Easy. >> Get to it. >> 519. Amazing. Amazing. >> That's awesome. All right. Well, in that case, I will now take a motion to adjurnn, please. >> Motion to adjurnn. >> Motion by Sharon. >> Second.
>> Second by Nathan. All in favor? I. Meeting a journ.