79 Mee and doing the call um Patrick is abent and we will start with the pledge of [Applause] allegiance to the flag of the United
States of America and to the Republic for which it stands one nation under God indivisible with liberty and for all the mission of the full public school to bring together students parents staff and Community provide
quality education emphasis on developing the full potential of the thank you and we have a opportunity or open for for citizens to address the school board and we have two individual all right and then um we're going to go
on to the approval of the agenda and I'm going to um ask to add um 5A which is the consent agenda it's a tabletop to board members here um we had some late
entrance as far as what we need to take care of on the consent agenda um so I'm proposing that go to 5 a so I would need an approval of tonight's agenda with that addition motion second motion by Ken second
seconded by Wayne all in favor signify by saying I I opposed motion passes so we will move on to 5 a which is the consent agenda and um just
reading those off we have a bus driver resignation um we have a summer EA resigning Kendra Hunter we have girl varsity basketball coach resignation J stamp we have summer health aid nursing
staff um for the district this is for um summer Michelle kman Molly parar and gen Bo we have coaching hires there a had volleyball coach Courtney stansky assistant volleyball coach
Springer and for the 2024 2025 school year um we had a non-renewed ea caros husk say regation of the bus
driver it's a resignation it's first in our pack so I need a motion and a second agenda motion second motion by Way seconded by Ken all those in favor signify by saying
I iOS and we have site logic representative here Andy and to give us presentation good evening thank you uh thank for having me tonight um s logic has been in partnership with uh the fley
school district for a approaching a year and and uh our specialty area is looking with infrastructure um and looking at the key elements that make the building often times we we tell school districts when you walk through this building and FY especially you look at the floors and
you look at your gym and you look at uh choir performances or band performances um and you see pretty incredible things um and what the community doesn't see is what's behind some of the doors where the boilers are where the lips are at and so our company works with school
districts to um give them an apprisal an assessment of what the conditions of their assets are um we say from L toop to black top and so we started with a comprehensive assessment with our engineers and our facility analysts and we've met with your team and before I go
any further and I know we've talked about this uh before but um we've been so impressed um with Darwin and his team and the work that he has done um there is not a more knowledgeable facility in the that I I had met um and as a former
educator walking through the hallways um not only knowing where all the air handling units are and the last time that the filters were changed and all the details about the building but knowing just about every kid's name and every staff member's name um just want
to give a lot of credit to to Darwin and to his team uh for the work that they do with that being said um you know a lot re building is uh the equipment is dating back to its original date of
construction which is about 1990 and the life cycle of equipment uh of INB equipment is you know in that 20 to 30 year range so much of your equipment is um past its useful life it's been very very well maintained but it was not
designed to the standards that exist today for IND air quality um and so um it's not a matter of when um matter if you'll need to replace those it's it is a matter of when and so districts work with us to help with that proactive planning uh to figure out how how to do
that as as we have moved forward um in our partnership um we've presented between eight and 10 times uh between the facility committee and your school board to give updates on on our findings and information um the state has Provisions
for school boards to have board authority uh to generate funds to fix and repair assets that contribute to indoor air quality so when we talk about that not only do we look at the equipment and the designs of that equipment to meet today's standard but
we also test those areas and we've shared that information at previous board meetings by looking at the CO2 levels um and that also coincides with what our findings are is that the equipment is not designed to play standard so in many of the areas we were finding um conditions while they're not
in alert or alarm that definitely can impact on cognitive performance uh and so uh when we look at those areas CO2 is a big indicator for us it's a tracer gas that allows us to also look at if we can't get the right amount of fresh air
into spaces uh to remove the CO2 uh levels um we also aren't able to get allergens toxins viruses and some of those other items out as well so there is a great importance to indoor air quality and proper ventilation so taking out your with fresh outside air um and
that needs to be done mechanically um so we looked at all of your systems um and uh looked at what would qualify under board authority to to create um systems that were designed to today standards um in looking at uh making a decision for
scope of work uh we consulted with your facility committee um and had some some deep conversations about what they wanted to accomplish uh from that and so with the efforts of your facility committee some of their key priorities were making sure that the mechanical
systems were efficient planning for future needs and expansion for hbac systems there is a desire by this board to make sure that the intermediate building also has access to Cooling in time uh we aren't able to qualify those that equipment at this specific time but
any work that um would be done uh would be able to Encompass the intermediate school at a later dat so the future was important to this team um they wanted to have modern control systems that optimize scheduling and programming currently a lot of the controls are
Ona moving to direct digital controls is a priority for efficiency and also making sure that there's consistency and the temperatures um and the rate of air Exchange in each of your spaces um uh by State Statute your school board is allowed to have one
indoor air quality project per building um and so of other areas was to make sure as much that could be addressed would be addressed in in this project scope um as we've already talked about um there's a desire to make sure that there is the right amount of fresh air
being brought into the building uh that certainly was a priority throughout this this this project um and then uh again credit to to your team there's a desire to use or reuse assets where feasible um um and then of course um
Germaine to all school districts and and specifically fley as well and this is understanded impact on any decisions uh to your community um by by making a decision to these Authority um so as you look at the summary of work that is
included um the scope of work is to replace pretty much all of your mechanical systems from controls to air handling units having centralized Chillers um making sure that they are designed appropriately to meet today's standards um what we've shared is that
there are different funding streams that come into school districts um and each one of your students has about $380 that they get annually I'm simplifying that um but that is used to make sure that you can maintain everything in the building if you were to take your
building turn it upside down and shake it anything that doesn't fall out you're able to use those $380 to maintain your facilities facilities are super expensive to maintain and a lot of the districts that we're working with right now as I mentioned work session um some of them are
experiencing statutory operating Deb because they haven't maintained their facilities um or they haven't used the right funding sources so when facilities become outdated or they become in need of replacement um often times districts are having to use their General funds to
fix repair or replace um so we encourage districts to make proactive decisions one decisions that allow you to access your EG to school credit um for Farmers so having state aid paid for those things um your school district also has qualified through some pretty Savvy
decision- making a long long time ago um has qualified for maximum loan effort Aid um so you have access to that for a few more years um and so making those critical decisions right now um are are important to maintain the health of the
ability um so um what we looked at is the total scope of the project and again that is getting all your mechanical systems on a $200,000 house would have an impact of approximately an estimated amount of $433 per month um and that means that
there would be a levy um that would be uh at again approximately $13.6 million over 17 years um those are large dollar amounts and those are dollar amounts that that all school districts struggle to to face and to pay but they are
requirements to maintain facilities um and so as we Ted about before that ProActive Management uh so you can have other funds that are designated towards other areas don't have to go um through your facilities ends up helping you financially in the long run as well um
so with that um you know we are um able to move forward and design the project and work with your Municipal advisers ERS uh to make sure that this gets submitted to the state and that construction can happen in the 2025 um
summer of 2025 by taking um that action um you are able to save approximately between 5 and 7% in escalation uh so um with that I know that there are some board members that served on the uh facilities committee um
and I don't know if they want to discuss any of our interactions they work pretty diligently um and invested a lot of time to make sure that they knew the project scope inside and out um but at this time I I would be willing to any questions do my best to answer any questions have one
question you're talking about the CO2 the concerns of that years ago we did have two areas in our buildings that had mold that all been taken care of you found no evidence of that whatsoever yeah our team did not find evidence of mold uh but what we do find is that in
buildings you know with dehumidification um and the ability to control things you're able to mitigate some of those items but uh our records did not indicate any any mold I think Andy you did um say it that we we do need to act proactively and we
need need to use a fiduciary responsibility um with taxpayer dollars and working hand inand with s logic and ERS um I believe that we're doing that as a board and um our our general public
will say well you're making all these Cuts but this a complete different and um we still have to maintain our facilities and indoor air quality for our current students or our current staff so that's why we're proceeding ahe
with this or we will after discussion action to I think um side logic has done a wonderful job of bringing this to us very transparent um willing to answer any questions that we asked um an understanding of where the money is
going when it's going to be done what's going to be done um I think it's going to make a difference in air quality and just add to our um overall
[Applause] Wellness does anyone have any anything else to add questions for any um so then this is an action item so I would need a motion and a second to proceed I'll make a motion to proceed
second motion by Wayne seconded by Sharon all those in favor signify by saying I opposed passive thank you thank
you next on the agenda is an adjustment to the 2024 2025 school calendar during our work session we discussed this in detail and we also Tau um the reason for the adjustment is due
to the re act and then professional development that is required of our staff and we discussed phase one teachers and who that includes and there is a presentation I think that there's probably copies if
anyone is interested in reading that more but in the spirit of time um to get to the point is looking at adjusting our calendar to fit the requirements that again are required for professional
development and throughout um the school year we've educated our staff about what the read Act is we've um educated our about professional development and direction of the district so choosing schol which is with core or also known
as Ola we've talked to our district advisory committee and we've also spent a significant amount of time in staff development District staff development discussing how to accomplish um the training that is
required and after discussing with District advisory committee as well as staff development the overall opinion is that the best way to move forward is job embedded professional development meaning that we would accomplish the
training that is required of teachers to complete during the instructional day and the current calendar that was adopted last year for 2425 does not have the amount of time necessary for instructors for teachers
to complete the training and roughly what we into the calendar is about 49 hours of job embedded professional development um the training could take up to 54 hours so we we looked at somewhere in in the middle to accomplish
um nine modules and one of the questions I think is important really for the public to understand is that um some may say well can teachers do this in the summertime and I think that teachers ultimately would love to spend their time with students and um do as much as
they could in the summer but that's not possible the way that this training is organized U for this training it's important that teachers have the materials and then part of the materials which are both synchronous and ins
synchronous is to practice what they've learned and then reflect on that so we need students to be able to do that in the summer time of course we don't have stud we don't have as many students in in our buildings so looking at adjusting
the calendar and we have the ability U to do this for for next year and we've discussed a number of different options and what we we've come to present is a mix of early dismissals and then full days and so our early
dismissals we tried to keep it a consistent calendar for for families and one of the things that we felt important when we heard from our district staff development committee is our secondary teachers that they want to
keep their kids in class and primarily this is impacting our elementary teachers along with a handful of of other secondary instructors so if we can train everyone in one year have an adjustment for one year that would be
the best case scenario because um the legislation has granted school districts two years to complete phase one training but I think it's we we move forward in in one year so looking at the early dismissals as I had mentioned having our
secondary students in in session our elementary students would be dismissed at an early out and recognizing that this may cause some potential issues with child care for families we'll look to offer a child care option for kids to
be in school and we'll work through Community Ed to offer that um to to our families so hopefully Child Care won't be an issue um for for families that will be
impacted um on the full day dismissal um you can see my dots um in paint and um it's linked to days that we have an extended break so that may be beneficial for families so we have three of those
planned um throughout the C and you also notice s's so s's are for synchronous instruction so again the professional development is asynchronous and synchronous and on those full days of
development we would not have any students so they would be professional development for all staff you know as part of this you know I realize that this isn't ideal but again this is the requirement and the second part is that you know I believe
that um we still will have our EAS here full days and that we can our kitchen staff our custodial staff um we can provide good professional development um for those for those employees as well so you
know I always want to look at the silver lining of things and realize that this could be a positive that comes from something that um is it is a mandate for us to this training so just to be clear so the high school on
days that early dismissal would still be in session that's correct but on the full days they would not be in session that's correct okay on early dismissal of course you have to run extra bus correct no um you know our thought is
for those um students that stay here for child care that we would operate a normal bus schedule at the end of the day the other thing that we would make sure that we would maintain is our preschool schedule since that's a fe based
program we have some more details to work out in that to bring back to the board um but again our Pur is really looking at this adjusted schedule so that so the early dismiss would no
we excuse me they have opportunity for child pickup or opportunity will be to use school for child care so as previously discussed this isn't ideal but it's something that
we're mandated and we have to provide the train and so this was after many hours of discussion best case scenario one other question go back going back to the high school so in other words what
would they do they have a workshop a special Workshop just for high school a full day do you mean professional days on the 14th andth well if you have full days for your high
school also they do so we would look at professional development opportun for our high school teachers so whether that's reviewing data um we also could bring in different speakers there's a number of different things that we
believe that we days and it's important that with the elementary because there's minut so what happens Wednesday Friday I'm sorry we're having a hard time hearing there's a minimum amount of
minutes that um are required in that has been adjusted for um next school year for only one year those minimum requirements so we would meet with this calendar and it's um time out classroom for students which know
most but the training I'm hoping is going toefit for our students I think so and just one more thing as a point of clarification we're looking that students grade would would still be in class
correct is there any other discussion regarding the adjustment to the 2425 school then I need a motion second second motion by Nathan seconded by Sharon all
of those in favor signify by saying I iOS motion passes our next topic is um Staffing and Staffing for the 24 25 school year um just to entertain um some
information regarding of Staffing for 2425 um it's important to remember that we announced early on in um year January what we felt our reductions were going to be and we announced at that point 1.2
million and we have a timeline so we've adhered to the timeline and it's also important to remember that our fiscal year in a school district ends on June 30th and so at that time when we're looking at announcing full um budgetary
reductions we would make that at that time when we had the information regarding our revised budgets because we had a lot of moving pieces this year um primarily with negotiations and we also had to be clear on um the monies that we receiving not
only locally but from the state as well and so when we take that into account um we are at a position that we're able to um recall and reinstate position as well so one of the positions that we knew um
that we were concerned about was our second grade position and one of the things that we had talked about um in our finance committee as well as that we had presented is that our second grade numbers were higher than the parameters that were set by the board and we had
talked about it was very important on that if we were financially able to um reinstate positions that this was of our um it was our um primary and it was a
focus area for us to reinstate and um when we looked at doing this um there's a lot to consider and and one that we've talked a lot about is enrollment and um having a stable enrollment and we have had a stable
enrollment with first grade and we also look at our kindergarten numbers and what we're projecting because if we project High that's a a difficult um grade level to always project but we feel like we're in a solid place um
where we are with our kindergarten deers and so um again we're able to reinstate on second grade and and fing there's link some things here together um we have had um we've had a
retirement and again looking at the difference of how we're able to replace um with the cost of a teacher retiring and then hiring a teacher with less experience have C savings but one other
um uh motion that I'd like the board to entertain is a literacy lead um instructor and our literacy lead um instructor we receive literacy incense of need and we have received that in the
past but it has been restricted dollarss now it's restricted so we can only use um the literacy incentive aid for certain things and one is for a literacy lead and we do um we will be required to have a literacy lead and it only makes
sense if we're starting the literacy work this coming year to have someone in place to start the work with us versus um stepping into a position when they haven't been part of the training haven't been part of um the staff conversation so it's
important that we we link this together and we believe that when we're able to shift um our dollars for the what we would have for a staff member that opens up some funding for us as well so again
I would entertain Le statement of grade to position as well as posting for a literacy lead and then the final position that I'd like to entertain I'd like the ENT state is a high school de position and I want to um make note and
really thank aona because without her um and her her knowledge of school of finance and being creative and funding these positions this would not be happen so um we are finding the high school being in position to be transparent um a
number of different ways one is through gifted and talented funing which we have done in in the past it's currently the position is being funded by D and talented we also will use save schools money you were at the last um school board meeting for those of you that are
here tonight with us um you heard that the board um adopted or or accepted the contract approv the contract with the city of Foley and with our safe schools money um our school resource officer is
um for a lack of better words less expensive than our previous uh School re resource officer so that opens up some safe schools funds that were're able to put towards um the high school dean position you've heard me talk a number of times about the students um support
Personnel Aid and again um in light of the budget we were waiting to see how those dollars could be spent we received um confirmation on May 20th when the session ended legislative session that we're able to use that money towards the
high school ging position we also use Transportation Aid and then we'll also use achievement and integration dollar so with all that being said that will support on the high school dean
position any questions hearing no questions I leave a motion and a second approve I'm Sorry Miss the second Shar okay motion by Nathan seconded by Sharon
all those in favor signify by saying I aose motion passes we have some director um contracts that have recently been settled for 2023 2025 and I'll just read um through the
the positions the director of buildings grounds and custodians with director of Child Nutrition director of Community Education director of activities director of
Technology Administrative Assistant HR Mars coordinator and I think that was it um so Dr car did you want to highlight any of those [Music] contracts um we
and Stephanie and Ken and Patrick on this committee so feel free um to add any information but I'd like to thank you fre here tonight but this is a lot of hard work um negotiating contracts
there's a lot of hours spent and our goal always is to make sure that we offer Fair contracts to all of our employees and so in light of on the director's contract this was something that was very
important is to make sure that we were um we were in range of um comparable districts um and what we were on the wages and the benefits that we were offering to our directors and
you'll notice that we've had um some Language clean up cleanup especially in um Severance our Severance really wasn't well laid out in our cont track so we we fixed that we worked with um Aon caspers
on that language and then also made sure that it was clear with a sance severance isn't when you resign it's when you retire so language things like that um we do have probably some more clean up the next go around that we recognize
just to align things more um with with our contract so that they're um similar and then one of the other things that we had add is juneth because that impacts um these these um contracts simply
because um these are the employes that work in the summertime and I think that that's my highlight Stephanie do you have anything else to well not not I know not everybody's
happy about anything satisfied thank you so I would need a motion and a second time direct contracts motion approve cont motion by Wayne seconded by Ken all those in favor signify by saying I
opposed motion passes at this time we have an opportunity for board member and administrator comments Dr car do you have anything you like to add this even I am trying to save my voice for graduation so I think I talked
okay thank you Sharon Stephanie Ken apparently I my voice also Wayne I'm good tonight thank you Nathan all right and I just want to um let the
rest of the board um know that mediation is set for Friday May 31st withas and a mediator and I believe her first name is Tiffany um so that is um this coming Friday mediation with our education
assistance um and then I just want to briefly touch on tractor day I know there is controversy for some people regarding tractor day that um should have it shouldn't have it um just as an observance um I live right here in the
corner so I saw the majority of the tractors going by and um what I saw was with police presence there um directing traffic I saw um our students having fun I saw responsibility with driving very
expensive equipment um in the rain I saw um them being very watchful for traffic foot traffic and other traffic um so appropriate road safety and I saw a lot of patriotism with legs and red
white and blue and kids cheering and kids having fun so that's all I wanted to say this evening and with that I would take a motion to motion by Ken seconded by Sharon all those in favor signify by saying I
opposed motion passes for adjournment and it is 809 thank you thank you