Monday, April 20th at 5:30 p.m. Algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice
for all. The mission of Foley Public Schools is to bring together students, parents, staff, and community to provide quality education with an emphasis on developing the full potential of the individual.
I'll make an approval of the agenda. >> Motion to approve the agenda. >> Second. >> Are all members in favor? >> Hi. >> I need approval of routine business items which includes consent agenda,
billboard or board bills and the approval of meeting. >> Motion to approve. >> Are all members >> resolution for accepting gifts? This is an action item. Um
quite a few gifts given this um this time Tom Keing Foundation of $500 to support the senior um class wisdom retreat. We wait Park Bay Ruth $220 for lodging expenses for the full
fishing team. the status adult church, $300 for the unified club activities. Country sales um and furniture, $100 for the class yard signs, senior class signs, pants and painting, $100 for the
senior class yard signs. And then the fully wait room. There are so many amazing people in our community. I'm not going to go through the whole list, but we raised about $118,391 for the weight room. So, that will be um
started in July. So, we are met our goals and thank you Eric and Dave Delstrom for working very hard on that and all the community members for um donating. There's so many
that gave to that project. So I need a resolution for accepting >> second. >> All members in favor >> I >> resolution discontinuing and reducing educational
programs and position discussion action item. Um yes, the finance committee met and um reviewing the um reviewing our funds
that we have in place and what we are expecting for next school year, our uh expectations for revenue and our expectations for expenses. It was decided that the district should remove
$467,000 out of next year's budget and with that four teaching positions. Now that is not does not have to be four whole people. It could be reduction. It could be
portions of different amounts. So four 4.0 FT. >> When will staff be notified? >> This is u the preliminary uh meeting where the number of positions is
discussed and approved and then the May 4th meeting will be where the positions will be um specifically discussed and voted on. That's the special board.
>> So this is the normal procedure that we have followed then for the past the previous two years when undertaking the cuts we've undertaken already. This is just part three of the same series really but this is the normal operating
procedure for this. Anybody have any questions, concerns? Motion to approve. >> I I'll make the motion. >> Okay. Second.
We have a second. >> Second. >> All in favor? That was >> Wayne. >> Hi >> Stephanie. >> Hi Sharon.
>> Okay. Resolution non-renewing probationary teachers action. Um Holy High School Matthew Frederick Holy Intermediate School. Elizabeth Dears. Okay. We'll do a resolution for Matthew.
>> Can I get a motion? >> I'll make a motion. >> And a second. Second. >> Okay. Alissa. >> Yes. >> Patrick Wayne. >> Stephanie. Sharon. >> Yes. >> And yes. Elizabeth De Mars.
>> Second. >> Second. >> Alyssa. Patrick, >> yes. >> Wayne, >> yes. >> Stephanie, yes. Sharon, >> yes. >> We go back and made the first motion.
>> Okay. The next one was Stephanie Pepper. Resolution for nonrenewing a tier one teacher Richardson Holy High School. This is an action item. I'll make a a motion to approve that.
Second >> second. >> Yes. >> Stephanie Sharon. >> Yes. >> Okay. 2026 27. Welcome kids presented by
members of the school board. Um today I have in front of you a proposal to increase our rate at the kids care. Falcon kids care is our school age care program which is ages 5 through 12. We
started the program in 2020 the summer of 2020. um that was during the COVID shutdown and then that summer it was kind of a natural fit for us to take over the program after having to run childcare during the 2020 shutdown.
Um and previously we had a private business using our facility to provide that service. So I just felt like an active to take over at that time. Why the increase of rates? Um, obviously just with everybody's budgets and
living, the costs are always going up and we have not yet changed the price of what we charge families since we started in 2020. Um, and so just trying to balance our budget with our revenue coming in with our expenses while
maintaining good staff student ratios. The proposed increase rates for healthy care is so the four school is our morning care which runs from 6:00 to 8:00 a.m. and currently we charge $8 and
proposal is $10 so $2 increase there. After school fee is 3:00 until 6:00. We currently charge $12 and proposing $15. Full day and closes our non-pool days as well as summer care. Um we're currently
at $35 and the proposed is $40 and then half days which is you know some families utilize that option during the summer or for early release days which currently we're at $26 and another proposal is $30. Um, so with these
proposed increases and based on an average amount of students we have attending currently, we're looking at almost $30,000 increase within revenues, which is going to help balance our budget, but not, you know, hurting
families too much by increasing it too much. As far as that, um, the next, just making sure that we're always like, you know, looking at other districts. um they reach out to other districts for their websites. And then amongst the state of Minnesota, there was actually a
survey that just went out this year for districts reaching out to each other to see what you currently um charge families, what your hours are, how many staff, those types of things. So, we're ready to range. We're actually still a little bit under what other districts are that are similar size and kind of
within um our area there. That's the proposed rate. And then again really it all it was about just balancing the budget. Just we've always seen that increase of expenses go up. Our revenues obviously have gone up a
little bit just because of the amount of our students we've taken. But we just also want to make make sure we have a program to not take too many students and not have enough staff. We want to make sure we're balancing that as well. And so where we wanted to see that increase was just a little bit more on
the tuition side or the fee to attend the program. And so projecting next year um like I said it's almost like 37,000 projected increase. I did have an expense on it. We're not 100% sure but
it's going to be still I think around $10,000 profit for next year. So again maintaining you're having a revenue but then also you're not helping families on the other end too. >> Is there any questions? >> I want to point out that you have that comparison chart. I think that's
wonderful but Princeton Lake and Becker are all much larger districts than us student wise which obviously >> means they have a larger pool for basically they get a lot more money than us out of that pool. um and and we are in line with them which I think um is is
actually kind of amazing that we're able to do that. Uh you know Malaka is probably the most similar of those up there to us in terms of everything and we're still below them. So I think >> these prices no one likes to see an
increase but I think we're seeing that considering what uh who who we're most like we're still below >> that. Thank you. And then just upon approval for tonight, I was just going to add that these
prices would the new rate would start June 1st, which is the first day of our summer care. And then it would take place any further next year. Looking at the need for daycare, this is actually
for where I work, we go through daycare costs all the time. And this is actually pretty if not. >> Does anybody else have any questions in regards to this? >> I do. If we increase this, does that mean we get to take $37,000
off the $467 or do we have to make the money first? >> Would be on this part. I I know it's its own fund but still it a lot to do with the amount of money
we put forth. >> Um as we have looked at the deficit for next year and we've only looked at funding one for that. So that $467,000
is all directly to fund. There is there has been situations in the past where districts have had to take money from fund one to compensate for fund four because they because they were so out of kilter. Um
but I don't believe in that situation. >> Anybody else have any questions? Thank you. I appreciate all of the districts in our area. And with that, I will make everybody in favor. >> I
wait second. Job description updates. you discuss anything on that? Um we did uh have a discussion over the there's there's really not much over job description changes in the um in most of
what you see the activities director we did go through and review with the committee with the ad hoc committee that we have to talk about the retirement and then also um with
just reviewed with uh current activities director Eric as well as people that work around that position and those approve those. >> Yes. >> Okay. So,
can I get a motion to approve the job description updates? Can I get a second? >> I'll second. >> All members in favor. >> Um policies requiring review, discussion. Second, reading and call for public comment on the following
policies. Policy 410, family and medical leave policy. Policy 515, protection and privacy of pupil records. Policy 530, immunization records. Policy 615,
testing, accommodation, modification, and exemptions for IEPs. Section 504, plans and leap students. Policy 625, responsible use of artificial intelligence. Policy 7701, establishment and adoption for the
school district budget. Policy 712, video recording and other than on buses. Um the policy committee has not met since uh our initial review of these policies. So obviously our recommendation has not changed.
Anybody have any other comments or concerns on these policies? That's just discussion. Budget and enrollment report. Well, good evening. I'm Ryan Clers. I am the the business manager. Uh, and we
have before us, it's a little hard to see if there's a college number here, but it's an update as of the start of April uh the enrollment of uh the different schools. So, we're going to be comparing where we are today versus
where we were at the beginning of March. So, uh for this month, we have lost uh one student at the elementary school. So, we're down one uh at 522 students. Uh that is in kindergarten we have an
enrollment of 115. Uh first grade 128, second grade 144 and third grade 135. total 522. In the inter intermediate school, we
have uh remained unchanged overall. So we still have a total enrollment of 771 students. Um the breakdown among the grades are at fourth grade, 129
um 166 in grade 5, 146 in grade six, 169 in grade 7, and 161 uh in grade eight. So among those we have uh lost one in the seventh grade and gained one in the eighth grade. We stay with that 771. And
then for the high school we are down about four students overall at 559. Um and so we at the ninth grade level we're at 145 students. Uh we've lost a couple at 10th grade at 127. uh we're
still holding at 144 in 11th grade and we're down uh the other two students in 12th grade at 143. When we take into account uh the losses due to PSO and uh the ALC
overall we are at 1,82.46 uh compared to uh 100 excuse me 1,85.1 and you get the points to do partial enrollments due to different classes of participation. And so that is we're still uh holding
we'd like to see that number go up, but we're still holding steady from last month uh right around 1,82. >> Any questions? >> Okay, the second part of my presentation is I'll be giving the budget update. Again, this is kind of hard for me to
see at this this point, uh, but I'm going to go through the highlights and, uh, happy to answer questions afterwards. This is the March 31 budget update. So, we have in the green column there the adopted budget. So, this is the budget that would have been adopted um, for this year. That's where we
started from. Uh, but with uh, as you go through the year, we're able to get better estimates and revenue and exp expenditures and therefore we revised the budget. So everything that I'm going to be talking about will be in relation to the numbers in the yellow which is the revised budget. So overall when
we're looking at the general fund revenue uh this is our operating fund by which we talked a little about uh superintendent talked about fund one. So our total revenues year to date are 16.6 6 million received. And so that is in
yellow box over here. Uh approximately 62.5% of what we anticipate uh receiving this year. So that's in comparison to about 15.2 million received last year at this time. And so there's the changes there have to do with timing, but we are
seeing just a a slight increase here in revenues overall. um uh as the largest portion of that is state aid received and that's 14.4 we received from the state which represents about 65.1%
uh in comparison to this time last year of 14.1 million. So, at the federal level, we've received year to date 169,000 approximately, uh, which is 31% of what we expected. And that's in comparison a little bit higher
than the 154,000 we received last year. And then in property taxes, we received roughly 1 million, which is about 43.8% of what we anticipated. uh local fees,
we've received 640 or $641,000 so far this year, which represents about 84.7% of what we anticipated. It's a little bit higher, excuse me, a little bit higher percentage uh but less than what we uh received last year at this time
about 878. Again, especially local fees, that depends on timing. That's more the timing issue for the collection of those. As we turn to still the general fund but expenditures per object series
overall we have spent to date 17.6 million which is roughly 67.2% of what we anticipated excuse me um and the largest category there would be salaries and wages for the actual
instruction teaching etc. Uh we spent uh 9.4 million uh which is roughly 61.6 six in comparison to about oops 62% 16.2% last year. Uh employ the benefits we've
spent roughly 3.7 million year to date which is approximately 65.4% of what we uh expect or what we budgeted. And then for purchase services we're at 2.6 million uh which is about 81.6% 6% and that's in comparison to
about 2.1 at this time last year. Uh supplies were at 1.3 million which is about 93.6% so we're getting towards the end of the year and that's expected to be closing that up. Uh we're a little bit higher than where we were last year at this
time about 1.2 million equipment. We're at uh $560,000 this year, which is about 84.3% of what we budgeted. Uh and then there's other expenditures about $70,000
uh which is represents about 75.5% what we expected. And so again, overall we're at 67.2%. If we look at the second page which we look at, we talked about the general fund, the the major uh fund that we use for operations. Flipping over the the
other funds, uh food service, we've received for revenue, uh roughly 1.2 million year to date, which is about 60% of what we expecting. Uh community ed, we've received 731,000,
which is about 69% of what we anticipated receiving. Uh and then the other is debt service. Um we're at 1.4 1.5 million. Uh which is about 63% of what we expect to receive
this year. Uh custodial we're at 26,000. Uh so we received a little bit more there for that revenue than we had anticipated. Um and then moving on to expenditures for food service, we are spending 1.3 million uh compared to
about 1, excuse me, 1.27 million this year in comparison to 1.2 million last year, which represents about 62.4% what we expected. Uh community ed, we're at about 706,000.
Uh debt service, we're at 2.3 million. uh custodial. We've spent 17,000 and overall we're pretty much in line with what we've expected for what we're anticipating receiving in revenue, but also with our revised budget plan. So,
we'll continue to monitor um the finances as we progress through the remainder of the fiscal year. >> Does anybody have any questions? >> More for next time. >> A lot of numbers makes my throat. Sorry
about that. Little dry. >> Does anybody have any questions? >> Thank you. >> Our administrator reports information. >> Mr. Cooper, do you want to start with us today? >> Sure. Nothing other than my written
report. >> Mr. Boss, >> I would just like, excuse me, to highlight the polar plunge that we had today um at the high school. Um, I'd like to thank Jen Petgrass and Mike Gold for all the work they did at our unified club, including our officers. Um,
number of donors and the full fire department for bringing all the water. They raised $11,317 at last count um for Special Olympics. Um, part of that goes back to the state Special Olympics and part of that we'll see with our unified club, the
activities they do. Um we just over just over 100 103 or something uh plungers today that took part in the plunge between students and staff. Um the degrees made it nice and cool. So almost a little more polarish than last two
years ago when we did it was about 75° so that was not quite fair. So today felt cool out there. So a nice job did a wonderful wonderful job. So thank you Mr. >> Uh nothing additional. Thank you, Melissa.
>> Uh, just another shout out to archery on their accomplishments at this state tournament. Um, they all elementary division play second, school division plays second as well, and then high school division was seventh, and then we have four individuals who are going to
go to nationals. Um, so good luck to them and safe travels to them as well. And then we stick with summer planning and next school year. Andrew, >> um, couple things. one. Um, thank you to the Poly Athletic Booster Club. Uh, we
had our first annual gala event. Uh, just want to thank anybody that attended, anybody that helped plan, anybody that helped decorate. Um, and anybody that donated to that event. Uh, it was a huge success um, for year number one and look forward to to seeing that grow. Um, again, we mentioned at the beginning, thank you to Mr. Dstrom
and to all of the individuals and organizations and businesses that donated to the wake room fundraiser project roughly about two years ago around this time. Mr. Gston and I presented on that being our our vision. Um, and you know, to to fully fund raise
out $118,000 is a is a big task. So, thank you to to everyone. Um, and I want to end with thanking uh Coach Zimi and Coach Fox and congratulating them. Um, we had Nolan Murphy and Dominic Schmidt advance to the Class A state speech tournament which will be this Saturday,
uh, April 25th at Park Center High School with the first of three rounds and hopefully four rounds starting at 10:15 a.m. So, congrats to those two individuals and to the coaches as well. >> I did, but I think everybody's moving on
to some other stuff. I was trying to figure out how to raise 150 grand for a condensing boiler time, which you can tell when you walk in the building. I had to shut the boilers down for the start of the construction project. So, all the gaskets shrunk
>> and so the tallic fittings are all leaking. And I asked, "How come that didn't happen in high school?" Well, they welded all the pipes in high school, but they didn't put this building here. So that's why you see the buckets um just like a head gasket on your car.
It's no different. They shrink and they expand. But I brought in some parts, but I figured everybody wants to move on. Um I would like people to see my version of what I think maintenance does with kids. It was in the newspaper
and it has to do with a little bit different twist than what I think most people think of about education with kids and how I feel about the maintenance part of it. Um, I will over the course of summer do videos of the construction project from start to
finish. So, example, the one that'll come out will be above the pool bleachers. If anybody's been in there, there are air handling units that are going to get starting ripped out here in about a week. Um, so I'm showing the before and then during and afters during
the course of the summer so that people kind of know what's going on with that. So, that's that. Well, our our our district administration has stolen much of my thunder off this since I get to the last. But um you know, we've been
working very hard on the budget over the last month and a half and trying to do everything we can to find ways to not make cuts. Um we will continue with those with those ideas and looking for
ways to um change that over the next few weeks. Um our indoor air quality project I have as a as a piece uh along with the polar plug which was great to see Mr. F jumping in
and did a fantastic job as well as many others. So thank you very much for all your hard work that you got done. uh great um a great uh just a great event and and for a worthy
cause. So the special Olympics so and so and so forth in our unified team. So uh unified program um contract negotiations have progressed um since even since I wrote this. Uh we do
have um somewhat of a tenant agreement with our custodians and child nutritions as well as as I written here as well as the teachers. And so we are hopeful that that will continue to move forward and
be approved by other unions. Um as we look at cuts this year, it's hard to provide more than cost of living or even getting to cost of living. Appreciate all the hard work that everyone has done
uh on the board and amongst the unions to try to come to a consensus. So >> committee reports DAX will be in May the wellness committee you guys that recently
okay is there a is there a time that it needs that maybe okay maybe let us one of us know and we can attend to um that turns Yeah. So,
I'll share it with you once building and grounds committee. Okay. Finance committee that was just recently met on >> April. Health and safety committee. Okay. The insurance committee. It sounds
like that's in the process of being scheduled. Um, MSBA has not met. Minnesota High School League has not met lately. The policy committee, >> not until they'll be in the next round of fall.
>> Okay. Tenure and contract and negotiations. They've been meeting all the time. So, >> I I do want to I do want to echo our superintendent sentiments about um negotiations. I I have not negotiated with these groups before, so I can't speak about
anything prior to this, but my impression uh at least this year has been a very collaborative environment um with everyone. I think there isn't a person there who probably is not aware of what our past two years and this
year's financial picture is. And I think everyone there really is working hard on both sides to keep the lights on, so to speak, and and to make things as good as everyone can and just amazing brainstorming and just trying every
which way. I I I really appreciate that kind of it feels very like clean to me. So, I appreciate that >> opportunity for the board members to comment. Elsa, do you have anything to say?
>> Um, I just wanted to echo off of Alyssa Stewart with our archers. They did a fantastic job. The only thing I have to add is that our middle school team took third place for 3D. So, they took second in Bullseye, third in 3D. So, that's pretty cool. Um, and then
congratulations to the four that are going to nationals. It's very exciting. Patrick. >> Um, I want to Mr. English about speech team. Uh, our coach is back there. I think you should recognize her.
Um, a week ago tonight, uh, the team went to subsections. So, before they got to sections, obviously subsections. And for the first time in the history of Bley Public Schools, came away with a second place finish at subsections. to to put that in perspective. Um all but
two of the team members advanced to sections this year and those two are first year um students who are in seventh grade. It was amazing. Um so our coaches uh Nazimi Connie Fox have done
an amazing job with these kids. Um never like I said everyone but two went and everyone finished 10th place or better in their category. Um and then we had several go to finals actually at sections as well. Um and then two
advanced to state which is amazing. I I want I I always think about perspective but when I was in high school we would have like maybe two to go to sections maybe and not consistently. So this is an amazing um program that's been built and so I want to say congratulations uh
not just our coaches but also to the participants. Well done, >> Stephanie. >> Um, well, first of all, I want to say I apologize for my coughing attack and for that. Um, second, I just want to say that I appreciate all the emails that
we're getting from community and staff, but I also want to remind you of the board roles and responsibilities as far as that goes. Um, our trust is in superintendent, our trust is in the building principles, our trust is in our administrators. So that being said, we
as a board are here to do very specific things. And it I know it might be hard to believe, but we all have flyers outside of being a board member. We all have jobs, things like that. But there's very specific roles that we do as a board. It's to govern. It's not to
manage. It's not to um reach down into like a community member and have a conversation. It's more so redirecting you to the person that it applies to. And if that's not getting done, then it goes up from there. I'm not saying the board can't be involved, but it cannot
start with the board. I can't tell you how many emails I have gotten recently where it needs to really go to who it has to do with instead of coming to the board. So, I'll get off my soap box about that. Um, and last, I want to
congratulate Eronition. I'm so I'm so happy for you. It's such a loss for Holy Week, but it's such a gain for Hutchinson. I just wish you all the very best and we will see. >> You're still with us for a little bit. So, keep
um I would like to thank Eric English for his work and good luck on his future endeavors. Um your recent work on the wait room renovation and your help with the gayla are truly appreciated.
Uh the prism concert was again an un a unique way to see our students perform. You get to see that extra and can celebrate their ta talents not always seen. It's it's fun. We held the first
fa fact gala. We made enough to um see the waiting rooms renovation phase one is completed. Thanks to all um the first grade concert was to me
more like a mini play. Just a great job. Um our music department makes us proud and makes us smile. Um, a lot going on the next month or six
weeks here. Um, we're working with our negotiations and um, a lot of concerts and prom and a lot of firsts that happen every year at the end and kind of put us in a crunch.
But I want to thank all who made that happen and thank you all for who came tonight. I also would like to thank Eric Aless um for your time here. Um it's been great having you here. It's been great working with you on lots of different projects.
Um and I wish you all the luck in your future. Um I'd like to thank the staff who signed up for summer um summer school and help with the summer school program. Um I don't think people understand enough without them we wouldn't have a summer school program.
So I appreciate that. Um, another thing is I I look pretty close to the school, but then like I can hear the bells ring. And so when I'm driving around um dropping my kids off at the school, I see lots of things. And I want to thank Tiffany Niece and her family um for the weekends that they've been spending to
get the early play childhood um outside area ready. um they have been spending lots of weekends um with their own equipment and doing the work and getting it done and it's super cool inside. I got to see it
yesterday and it looks great. So, I appreciate that. I also appreciate the staff for their input on ways to make cuts that maybe don't impact our students that maybe things that they see that we don't see um or that you know people that are that maybe the
administration doesn't see that it's in the classrooms but it could be cut and I appreciate the people that took time to make input on that. um meeting notes, uh meeting events and notices. Um note that this does not include all schedules, but our next
board meeting, we have a special board meeting on May 4th and a regular board meeting on May the 18th. And I will take a motion to adjourn. >> Motion to adjourn. >> Second. >> All in favor?
>> Has chair