order the regular meeting of the Holy school board on Monday February 10th at 5:30 p.m. stand for the pledge please IED Al to the flag of the United States of America and to the
stand indice right Wilson you did such a good job at our work session we'll have you read the mission statement again the mission Public Schools is to bring together students parents staff and Community to provide a quality education
with the emphasis on developing the full potential of the individual all right we have open Forum obvious see we have a large crowd but H I guess it's you do you have anything to today all right well we have
another chance at the end here anyone wants to jump in how's your time okay in that case we'll go to approval of agenda please approve all right there's a motion by Nathan Anderson to approve do
I have a second second a second by Pam bner all in favor of approving the agenda please say I I oppos motion passes all right next we'll have the approval of our routine business items such as consent agenda board bills and
the approval of minutes [Applause] there a motion to approve by Nathan Anderson second second by Wayne Wilson all in favor say I iOS motion
carries uh our next one is our resolution for accepting gifts uh this uh this uh month we have the fly American Legion doning donating $3,100 for po High School uh DC and New York trip in November of 2025
I would take a motion to accept this gift please motion by Alissa second please second second by Stephanie excellent all in favor I oppose motion carries all right number eight which is
our Revis budget for 2025 I'll hand it off to our admin members here M NASA will M NASA perfect M NASA all yours you guys all have a copy of the budget
in your folders I believe so I'm just going to go down the line here general fund last year at um the pre not last last school year for the preliminary budget we had our we had projected to deficit spend about
$344,000 um this year we're looking at deficit spending 400 3,548 and um the the big addition to that has to do with a special education um thing uh service that we need to
provide uh so that was a lot higher than we had anticipated so that's the big driving cause of that deficit there um food service is looking really good still uh we got three lunches and Lori
has been great de she rece few grants uh so we're looking at Revenue over uh surplus of $5 56,3 187 Community Ed is looking at a deficit of $147,200 [Music]
going on and all the space being used uh another big driving Factor there is just our preschool program it's an expensive program to fund and it's based on fees so it's hard to make sure that we're con that you know we are looking at prices
to see how we can be most competitive but again we have to be competitive to get the kids to come here versus their surrounding districts so high salaries happen to be because we need liced teachers in community ed so that's a
driver there um the construction fund that looks really large because our bond proceeds are going to be going into there and then the budgeted expenses for that are just the payments that we have to make to site logic right now that's
all I budgeted for in there um because the majority of our payments are going to be in fiscal year 26 so I didn't put them here our debt service fund that's just the fund that we pay all of our
bonds and leases out of so we always have a little Surplus there $7,150 our custodial fund uh that's usually a net neutral based on that's what our we pay a lot of scholarships out of that from local area or from
local businesses and other things so uh net neutral at a zero or over under our Dental fund that's new this year we we went to self-funded dental so this will have to be looked at again at the end of the year to make sure because we just
started it in January and we're paying based on claims rather than just a set premium every month so some months have high claims some months you may not so this is a good time at year end to look at it again to see are our Dental price
is the correct price uh do we need to raise can we lower we and then so at the end of the year here would be a good to look at that to see where we're really at but as of now I'm projecting a 9000% surplus in the dental fund and
then $9,000 n yes our opep trust is our retirement fund um that we pay our retirees out of for uh some of their retiree incentives and so that is also a positive of
$195,200 overall added all of the funds together the projected fund balance in June on June 30th of 2025 is looking at 22,5 48,8 19185 compared
to last year was 10,000 in change 10 million change right that's yes so this is a positive movement is that a fair well it's positive only in the fact of with the construction fund
um without that it wouldn't be that high obviously but um that's not that's just the overall fund balance not fund one yeah anything like that so yeah fund one is looking at a 4,818
197 balance at the end of the year will this move us to our 12% policy um probably instead of the add 10 where we are now probably not yet because we're still
deficit spending but we have plans to correct the deficit spending and next year we hope to see an increase again because we still are having to draw down our fund balance to account for all the the extra
expenses and we don't know what we're getting from the legl and the negotiations any other questions for Miss NASA tonight so is the community ed balance always in a negative is that a
normal thing and is it that amount um it depends a lot some schools will take money out of the general fund to cover the deficit of the Community Fund which I believe the district used to do
but since started since we've gotten into this situation where we're overspending we have not done that so it's building upon last year's deficit as well um it all just
depends on your community 's a hard fund because it is so many ebased programs we don't get a lot of funding for Community Ed I think we used do $200,000 a year right well I thought last year we did
25 so last year what we supplemented what we how we did that is because with our early childhood special education program we get funding for those students and it goes to the 01 fund so we're just paying back the 04
fund because they're the ones they would lose those spots that other kids could fill because we have to those students that are coming in under e get that spot paid for with the funding
so they don't get that fee that they would for everything else we sorry the 01 fund is getting paid for not Community a so we paid Community a back with the funds we receive for those students to answer your question though can you run in the negative and
community and the Community Education you can there are two funds that you can um Community Education and then the second one is Food Service so the majority of community is like Fe based correct yes so how can negative if
peopley are paying their fees to have their kids in these programs because we have to have licensed teachers in preschool and our class sizes aren't very big but we're paying a large salary to all of these teachers that there's
just no way that we could expect our families to pay that amount to cover it or nobody would be able to afford so look at it kind of like a lot of right we want them our preschool so come
school it's kind of the process right it cost more for us to bring the program to them then then we get but our goal then is that they were enroll in our school
which obviously then affects our our income there and it's a great bringer around I mean we just had our kindergarten and our Preschool Round Up these people come to our school and those are the same kids that 13 years
later I'll start there walk across the stage they they stay here because they believe in the program that Community Ed is kind of it's the nature of where we're at you
know I I think it's better to focus on the community part this is when we when we look at our mission statement right this is this is the community part of our mission statement is our community and what we can give back to the community
instead of just the people you know we can cave through or preschool through senior um this is all the other people in our community and hopefully this keeps them in our community and then they have families in our community and
then you know it's kind of it's part marketing I think it's a healthy way to well our community department is a great department they do a lot of great things for our school it's been that way for years so looking at it that way but just wondering if what we can do to equal
that number a little bit more than what it is do we get for like the reduced students um no some of like some of the preschool talked about was some of the scholarships um but
that's involv and another thing would be to go to your legisl and tell them we need more scholarships we need more health this isn't this deficit isn't anything
new I I I don't think that Community AD should be expected to make myday break even you know but but it's tough and and it isn't tough because of our community ed program because I know what people look for we want to cover the
cost this that I mean they're very very diligent in that it's it's the preschool and the um wrap around program all our extra programs that often times bring students who um would need special help that they
can bring them up to par before they get to kindergarten sometimes depend on can [Music] I the used to contribute for years and
then it stopped I would don't was Co or just preo right around that time and the P service fund has a pretty healthy fund balance and then the general fund shifted from making that trans to help support which is our early T program
here East Preschool and so since that you know contribution wasn't place that fun has been getting spent down year to and I was at the point where now it's in the negative because of that transfer for probably at least 5 years so I think
that's where now you're really seeing it as because it got spent down year to [Music] year that's you're seeing now you're seeing now as as place
for donations and add supplies and whatever that happens to I that's a great great way for to say thank you is the railies to or is that something that wraparound care is one
straight and like everybody pays the same for the extra care like they go to preschool in the morning then they go to like a daycare like with Tiffany do they pay the same amount no matter who you are or is that discounted They will receive it like so they can receive a
discount as well so that's or okay and the hard thing about Community Education is that the amount that we receive from the state has been stagnant for years and finally we had an
increase maybe two years ago but it's very very small so the funding receipt from the state in a sense doesn't even for one any other questions or comments on this all right well thank you Miss NAA
in that case I would take a motion to approve the revised budget motion to approve budget second all right motion by Wayne second by Nathan all in favor I oppose excent motion carries next we'll have our policies required review this
is the third or excuse me second reading and call for a comment on the following policies which is 534 the school meals policy and the uh policy 799 post issuance compliance
policy are there any comments at this time on these policies policy committee has not met since our last meeting or we did an email um because we had to update policy 534 there were a couple questions and we had to meet with the director and that
information was sent to the policy committee but there were no questions so we move forward with it perfect I understand just kind of lining things up with the statute correct and then there was just a question about meal charges okay awesome thank you in that case move
on to item number 10 which is policies requiring discussion and action this is the third and final reading and call for public comment on then we'll uh after that we'll have a motion to approve these policy updates our policies in
this round are uh policy 102 equal education opportunity policy 103 complaints student employees parents other persons policy 104 School District mission statement policy 530 immunization
requirements policy 619 staff development for standards and policy 704 development and maintenance of inventory of fixed assets and a fixed asset accounting system
any comments on these policies all right I would take a motion and a second please to approve these motion by Pamela second second by Alysa all in favor please say I I oppose
motion passes thank you next we'll go to mnasa again she's very popular tonight for our budget enrollment report um if we look at did we January or February last
month so I I wouldn't hold stock like consider majorly in February's numbers yet because it's only the 10th day of the month um so it does look like enrollment is down a little bit
um mainly in our high school in our high school area quite a bit our Intermediate School also um Elementary still holding stable but again it's the beginning of the month I don't
know I would not the first grain of salt we've had with this because of the dates I just yeah it's so I'm not concerned yet I just like I said we just keep watching it we keep looking over time um I'm not sure why they
decreased students leaving but we've had a handful students coming this is us time see that yeah it's still it fluctuates a lot I'm not overly concerned with where it's
at if this number held what would that impact our budget for hypothe had a projection 1863 still be at 1867 so we still be okay we we have a very conservative approach
to that's sorry okay so it looks like we're still we're still within we looked at some Trend data and it seems like throughout the year we lose about 28 students the last few years so we based our our number on that
so was cons great I always appreciate that because I'd rather us under promise over deliverly you don't want to give money back yeah all right any other questions about this
today so I budgeted for 1848 all right excellent thank you any other questions or are we good to move on all right we have our administrator information reports next so anyone want to add anything sure I'll
start um you can see the third item on there I talked about our kindness and respect Retreats and I'm not sure the board knows what those are but there's a company called you Frontiers that offers a number of different Retreats both for staff and for students for a number of
years we've done three different levels of Retreats here seniors we do a wisdom Retreat probably the last couple weeks of their career where they kind of go through some things we do a um ninth grade kindness retreat
and a fourth grade no fourth grade time is nth grade resp what what happens is for the nth grade Retreat our seniors act as group leaders role models and we select those typically the Juniors will then act as group leaders for the fourth grade
except this year we had a college chemistry mandatory lab they had to be on campus for at St Club state so they couldn't so at the last minute well not the last minute but a few weeks before we're like what are we going to do they're our next they're our next junior
so and I got great reports from the Intermediate School all those uh 10th graders worked with the fourth graders so I see a noding head by a fourth grade so you know people were a little nervous you know now you're getting down with kids that are you know a little younger and not quite as mature but I very
grateful for so proud of our kids and you know it's it's a little tricky with the Juniors a lot of times we look like the kids that have gotten into the Honor Society well with the sophomores we really didn't have that so we just took some recommendations from some of the staff work with them and got a great gr
so I that I would say it was the best group of high school helpers that we have had in a very long time fantastic they were exceptional fantastic love to hear that Mr cluer um just a quick word about uh preschool in kindergart
registration from last week it's been brought up a couple times um we had 26 people from the District who were there in the building that night helped out and so um were available to parents ask questions meet and greef so it was
uh it was uh a little bit more of an expansive experience we've had in the past which was nice um we kind of organized a little activity for kids to do to keep the kids and families on the Move throughout the building and so they got to see a lot more of the building and got to meet a lot more people than
what we've done in the past so um got some good feed feed back on that um and uh um we are currently still working on getting a numbers for next year's kindergarten um more solid but so it was
a good start awesome thank you Mr engas I wasn't at the the January meeting so I just want to welcome our our new board members thank you for taking the time to to serve our community um and on my last report too I did uh speak a little bit about the Ryan
award that was received by coach Mike fire um that's you know kind of for the Midwest of the Minnesota FS I gave all that award and I just wanted to make sure that I kind of went back to that publicly congratulate him for that very prestigious honor um our winter season
some of them have are starting to to wrap up one act play had a fantastic performance at the subsection round um ended up advancing to the sectional round um when it was H they performed hot leaf it was a fantastic performance if you got a chance to to get out and
and do that uh two weekends ago the dance team wrapped up their season a fantastic performance uh by them um you know one of those where I was there watching an app parent from another District turned around who just said this dance program has come a long way and just kind of always a good Testament
to to where that program is at uh we find out tonight uh what seed our wrestling team will get for their playoffs which will start the section rounds will start on Thursday um and then back basketball for boys and girls will start to wrap up towards the end of
February so just kind of thinking spring a little bit I know we're going to have some cold temperatures tomorrow but these winter seasons are nearing an end so thank you to all the all of our coaches and advisers that are part of the activi program for thank miss steuart anything else um
just you going off ad to tonight was viol it was good to kind of change it up a little bit as far as what we did and I think just the biggest thing to just kindergarten preschool not just focus on the one to
continue updat information fores that Reg and for they miss the that you know just a constant you here's where you want to register you have question you information like that so um so it went
well and it was good to see more people in the in the rooms too so they had more to do than and then with just facilities um weekend are still leave a couple more weekends of events taking place but they're wrapping up so just a huge thank
you for our custodian for all the work that they do in ours also to all our like our that host these events in the weekend it really shows how much work is done and it's not just done by employees schools all our group that come in and
use our spaces and um kind of put on and showcase our our facilities and then bringing more people into the facilities as well so just thank you to all those groups too Nas anything else to add tonight
kind of been our star anyway no I'm good Dr Perry I just have a few things to mention um first I'd like to congratulate our transportation department I just heard today that they received a grant for about $7,000 and that's for additional cameras
and the cameras will be for the external part so that um um they can monitor the stop arm and we spend a lot of time on stop arm violations so this is a safety measure for a kids so that's really exciting um and it was a collaborative
effort between um our district and then the Minnesota state patrol officer Co your school resource officer and then um Bon County Sheriff's Office so we're we're hearing um we'll hear more information about when the cameras will be and when the grant money will will
come to the district but again pretty exciting that we were I think the only one that received the full ask for what we had asked for um for funding just a reminder to the board our indoor air quality to U this week is a
big week because we have a pre-bid walk through that's happening on the 13th and it starts at 2:30 and it's going to be held in on the high school media center so for those of you that would like to come there's no participation you'll
just sit and listen um and then they'll walk through the building as well so you're you're invited to come and um we also are going to be hosting the chamber meeting on February 20th so that's coming up at 12:00 um the kitchen is set
with a wonderful meal from what I understand we've been talking about it for a while and then um our presentation will be about the Endor a quality project and I talk to Darwin he's going to help and we're going to bring people through kind of areas That You Don't See in the school so people see like what it
takes to heat and just some of the the boilers so things like that that you would not normally see in in a building um resource training and solutions there's a ballot for you for each of the board members they're
looking for a vacant director position so if you'd like to vote you are able to do that and the information regarding the candidate um is from Sock Rapids rice there's information on the back of the ballot so if we'd like to do that um
and then I would also like to take just a minute to thank Aon because this is her last board meeting with us um Ain and has accepted another position soe asms but we've been very fortunate Aon to work with you um over the last year
and some because eron wants him to as you know a on its nest and had grit and worked with us and really was able to give great guidance and straighten a lot of things out um especially for for the
future and stability of the district so on behalf of the district Aon um thank you so much and we are going to miss you Bri luck in your uh meeting events and notices not a comprehensive list uh we will have our
superintendent interviews on February 24th and 25th as needed um there'll be times uh denoted soon once we hear back from our interview exactly their schedules so our times
might move up they might move up that's what we're yeah that's the next that's our next step is hammering down and locking the times down so uh we will have our regular board meeting on the 17th of March here at the uh Media Center same time same channel Chanel
5:30 p.m. please we now have an open Forum uh for our people in the audience if anyone wants to say [Music] anything nothing to report okay from the news person has no report I don't know how to take that uh anything no all
right absolutely we're all good it looks like excellent excellent well we now have an opportunity for board member comments uh Mr Wilson why you start us off I have nothing toight okay Miss zner I don't have anything Mr
Anderson Miss um preschool and kindergarten registration was a success it was fun we celebrated baby pee um they took pictures of future
students with falcon wings um it just was a big hit um it was one of those nights that you know every things went really well a a lot gets done in a few hours at this event I want to thank you all the staff who worked a long day to
make it happen teachers um H office staff EAS we have the music department Food Service Media Center the nurse Transportation Community Ed and Mr
Culver just a great job um I also think maybe there's a possibility our numbers could be better than we we um expected um uh congratulations to our one act play great job um they've been working a
long time for for this opportunity um our third grade concert was was a success it was a rather unique experience almost a a mini musical um about the turtle in the hair waiting for
spring and waiting and waiting Stephanie um I just want to thank Aon for the work you've done since part of our district and we will miss you and Alysa I just want to congratulate our
archery team and how well they did this last weekend Inon they did Fabulous High School Middle School and Elementary School we are doing really well in that area and I'm very proud of how dedicated these kids are um and I also this the
third grade concert was really cool so they did a great job I'll Echo the third grade concert I got to go to that that was a lot of fun it's it was not just a concert to play and the kids all do these different parts they bringing uh our hard I I've
sitting out for a while that I think our Arts uh programming is is probably the strongest it's been from elementary through High School between performing arts and everything else so it's awesome to see um Aaron you came in to a rough
situation I got to tell you so I think one of the very first things Dr Perry did when coming here is look at the the the financial issues and just and and bringing smns on board was like one of the first things I think it's one of the
best choices we've had and I think we were very fortunate that you were the person from SMS to come here um all this time so I want to say thank you um and then finally our our Junior High speech team which is not very big
uh you know they go in a they go in a band to their speech meets but holy cow they just had their conference meet last Thursday and the team tied for third to the conference which is amazing and then individuals uh in drama category noan
Murphy took first place uh and Miranda herin took second place and then Natalie willhelm took fourth place in the humorous category Magie Schneider took second place and then the creative expression Haley ex me Jimmy leeski took
third place and Haley Gran took second place this is amazing um good job to the team and congratulations to Maria z uh for all her hard work with the team and doing all this is fabulous she's our middle
school and high school speech coach so I again like I'm saying are Arts better than I think ever and here's more evidence of it with that said I will happily take a motion to adjourn motion to adjourn
motion by Sharon second second I'll give it a p tonight you guys are all in favor all right we are adjourned at exactly 605