Good afternoon everyone. Today is March 9th and it is 103 and I would like to call to order the planning meeting of the Anchorage Advisory Committee. Let's do the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the
republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right, we have a couple of new folks joining us today. So, why don't we go ahead and do introductions and we'll start from from the that end.
Um uh my name is um Curtis Lewig. I'm the harbor master for the town of Fort Mars Beach. >> Sam Lurri. >> I'm John Wesley Nash. I've been on the committee I guess for almost two and a half years. And welcome. Glad to have you. >> Yeah. I'm Chris RLE King and I'm the
current chair of the committee. >> Tad Law will scover. >> Uh Tom Hedrickk, new member of the committee. Uh John Mlan uh new liaison for the anchorage committee uh liazison to town council.
>> Thank you. I welcome both Tom and John to our committee. Um I'm hoping at the next meeting we'll do a little bit deeper introduction. Today's sort of a planning meeting. So want to get to some of the things today. I also have an announcement that we did receive a resignation from our committee member
Jennifer Rusk today. So, I would like to personally thank her for her service to the committee, for the passion that she brought to serving the committee, for her passion for the environment, and for all that she did last year to help us with the cruisers event. So, I wish her well, and uh we thank her for her
service. All right. So, the purpose of today is to really talk about where we are with planning for cruisers appreciation day that is coming up on April 12th, five weeks away. Tick tick. So, uh, I want to start with Abby and Nora if you guys are
going to talk us through a little bit about what you've been working on with the logo and the promotional items. So, go ahead. >> Thank you so much. And, um, for the record, my name is Abdo Eberhard. I'm the public information officer here at the town, and I'll be assisting with marketing um, and some of the visuals
for the event. Um before this meeting, uh Curtis was able hopefully to send everyone um the flyer, the press release, and the proposed logo. Um I'm at the obviously the the direction of the committee as to whether we feel like we're headed in the right direction. Um
but, you know, thus far, this is what we've come up with. And if you know, given your approval, we will begin um our marketing campaign, which I think was also included in the email, which would be how we're going to distribute this material. So, you want to just walk us through a
little bit about what was your thinking behind what you put together and just let us know what you're planning for the next few months, few weeks? >> Um, so first comes the press release. So, if everyone feels like the language and Chris, would you like me to read the press release or does everyone just want to >> Has everybody had a chance to look at it
and maybe just have a few Why don't you give us like a couple seconds to read through it and then um >> keep talking uh we'll read through it and we'll let you know what what little uh tweaks we might suggest. >> Okay, great. So, it um this campaign will start with the press release. The press release will announce the event.
will talk about the objectives for the event and it will of course be a call to action to the community to please attend um really so that we can all start getting the word out there. It will then be followed uh by an email marketing campaign which we will be leveraging a new system that we have called constant
contact. We have an existing list um with the help of Curtis and Patty. So the the um the Moringfield team um they have individuals who are currently docking in the Moringfield. Curtis, I believe that's the DACA list that you sent us. So, they will get priority. Um,
and hopefully that, you know, if all of this material looks, you know, good to you guys, then that will go out Wednesday or Thursday and it will be inviting individuals currently in the morning field um to the event sort of not as VIPs necessarily, but just so that they get first right um to RSVP.
And then next week, we'll begin the larger campaign. We will leverage um a couple of email lists, email lists that we have here at the town and that will be inviting people to the event, you know, talking about what the event is like using the visuals presented um in this flyer here. And so Chris, I know
you had a couple of ideas and maybe other people have some ideas about the flyer. Any of this, you know, can be changed or modified. It's, you know, very easy to do with our system. So, the flyer will go out and then we will continue to send through the next couple
of weeks marketing material like this reminding them when the event is and then we will do a 7-day countdown to the event similar to what we did for our 30th anniversary just to try and keep interest up uh so we have great attendance. >> What thoughts does anybody have for
Abigail? Go ahead, John. First, I want to say you're doing a great job. Um really really seen a lot of stuff you're doing and very impressed. >> So, thank you very much. On the uh on the press release,
>> yeah, >> uh looking at the next to last page, it says activities will include short introductions from participating voters. Voters can be very shy. Um I I wouldn't say um maybe we should change participating voters to uh AAC committee
members. >> Okay. >> And not give any impression that voters are expected to say anything. >> Actually last year we did have the voters come up and it was pretty good. And there were a few that um that you know said where they were from and how they're cruising. So
>> that was that was what we did last year. It seemed like they a lot of them participated. We had a couple that got up there and talked for a while with Ed Ryan. >> And I was wondering if, you know, we could just read the mooring list and just list the vessels and where they're from and maybe that would be a way to
help people understand how far and wide folks are coming to Fort Myers Beach from. I mean that in >> in just to be more clear, I have absolutely no objection to what you're saying, Sam, and I think we should do it, but I think it should be something that we asked each of them if they want
to do. I think I think putting it in print puts pressure that may not be um >> it was totally voluntary last year. We went when they um when they logged in, we talked to them and and >> just asked them if they wanted to say something and we had quite a few that came up and said where they were from
and what they were cruising. So maybe it's may include or um you know there I don't know if you can just make it a little bit more ambiguous. >> So right now it's participating voters but we can definitely open that up and say something like >> voters who choose to or would like to
make >> an opportunity if they choose. Yeah. I just um I just know that people can sometimes say I I don't want to have any public exposure. >> Sure. We can also just limit to activities will include introductions
from participating nonprofit organizations, community networking andformational displays and any voters who would like to >> I I like it as it is, Abby. I think this is great and it's a it's a press release. It's not a something voters and saying, "Hey, you come to
this, we'll give you a meal, but you got to get up and speak." We're not telling them that. >> So, I like it as is. >> I do, too. I I like it as is, but I had one thing that maybe we need to discuss and put in there. The We don't have a raffle cuz we're not charging. So, we're calling it a drawing.
>> So, the drawing is open to the public. >> Yeah. >> So, somewhere in there. Um, >> so I actually took it out because I know that we have to be really careful with that. So, I did want to defer to you guys as to what the appropriate wording is because I know we can't call it >> a raffle.
>> Yeah. So, we called it a drawing. We did call it a surprise drawing. So I do have some language that we used last year that was approved by the town attorney. So I can share that with you just so that you have that. >> And then the call to action there would be like we want people to participate in the drawing. So
>> yeah, just everybody who comes gets one ticket for the the prize drawings. >> So I can show you what it looks like. So >> and we can include that. Um, I'm happy to put it in the press release, but I think that would be really good for the marketing material to use as like one of those emails we send out like, "Oh, look at all the fun stuff we're doing. This
is one of the opportunities that you can get involved in at the event >> and everybody likes a freebie and there's like a lot of really good stuff." So, we just put this up. >> We have morning field people go in, they get a they get a restaurant coupon, >> okay? >> And then general public registers here
and >> they got a ticket. they can get a meal ticket um discount um a discount coupon and it says free ticket for the 2:30 p.m. drawing. That's another thing. U the time it says noon
and a couple things. It says noon to 3. >> Yeah. >> But can we incorporate noon to 3. The drawing is at 2:30. >> Sure. >> And that way people will know to stick around or if they only want to come for the drawing. Yes, I can definitely add more emphasis on the drawing and we it's
okay to say the word prize. >> Yes, I believe so. >> Okay. Did I >> I think you'll find that giveaway might be your catch word. >> Giveaway. >> Can we say giveaway? >> Well, but we're not giving >> you have to run by the town council, I would assume. But giveaways seem to be
>> we're just not giving something to everyone. So, >> that's the thing. It's more of a drawing that >> as long as everybody is available as is has the opportunity to be part of it.
>> I know last year we used the word the word drawing. >> Yeah, we did do prize drawing and that was approved. >> Okay. >> Yeah, I know that that specific verbiage was actually told to us by Nancy by the town attorney to use that instead of the other
language. >> Okay. So, we'll just say drawing. Yeah, actually I you can have one of these Abby to see. >> Okay. >> That talks about the language. So >> Okay. Yeah, I'll um I'll get that after to include. Thank you. >> Um I just had one question for all of
us. So in the past we have used cruisers as a plural possessive with an apostrophe at the end of the s. So I am up for whatever we think it should be. We just need to use it consistently. >> Yeah. Nor and I definitely agree. Um, I
had gotten several emails with it apostrophe s and then we had obviously gotten several with s apostrophe. Um, so you guys can decide what you want to do. We just took away the apostrophe because we thought it looked very awkward on the logo. Um, usually you
don't use technical grammar, right, on something that's supposed to be visually appealing. But if you want it there, we can absolutely add it back. >> What do you think, Ted? I'd go with a more modern here. >> Okay, just be plural cruisers. >> Yeah.
>> Okay, that's fine. Um, and then my other thought is Curtis, does does the boat do these boats reflect who we actually have in the morning field or should we perhaps >> alter those a little bit because this guy's aspirational for me because I want
Yeah, we can definitely make it a more um >> So, um I think actually this this one fits the cruisers perfectly because these are the type of vessels that we have staying in the morning field and stuff like that with the trwers, especially this this time of year when
everybody's doing the great loop and everything. Um, now what I was going to ask is what your thoughts were on this logo with the center console. Before you go there, um, I have a comment on here. >> Okay. And, um, and this just comes from
marketing to to cruisers or boers over the years. Uh, this is not at all inviting to people that have sailboats. And uh a lot of sailboers look at this and say this has nothing to do with me. I' I'd really like to see um two vessels
up here. One that reflects sailboaters and one that reflects uh power boers. But that's just my opinion and open to what other people's think. >> I mean John, you do you do make a very valid valid point. I mean um you know the these type of vessels and sailboats
are are our two main vessels that we have in the morning field, right? Um, I mean, I see what you're saying and really didn't think about, you know, the sailboaters, but you do make a valid point. I mean, um, >> I mean, this looks really, >> you can throw a nice spin or two in there. I'm happy that
>> this this looks very nice, but I in past sailboers feel like they need to have respect, >> right? >> Yeah. So, I I would I would try to rework it that way if you can. >> Well, for the sake of compromise, how would we go down on the footage on the
yacht? So this looks like it's probably about 65 70 feet. We can maybe go to a 40 foot and then we can also put a sailboat in that's also of a modest size so that they both fit and accommodate all of the participants. >> Does that work for everybody?
>> It looks really good that that big power boat looks like it's got one of our bridal its bridal on our one of our mooring things >> like a toast up to a morning ball. Right. >> I think that was Nora excellent detail. Nora has a great love for the moing field. So we will we will make sure that it it looks like that
>> but again having that on two vessels would even be more impressive you know um but that's super I don't know if you can work in an actual uh an actual ball not that it's again I'm picking that that live details but uh >> I have a feeling what Norah is going to
do and um you know I'm I'm we're we're just getting to know each other but I have a feeling Nora is going to use one of our shots from the mooring field that's actually a a back aerial shot showing several of the boats balls. That's a good idea. >> That would be a little bit more accommodating. >> Yeah. Lovely. >> Yeah.
>> All right. And are we um Curtis, I know that you maybe had some ideas on the boat on the logo. Are you >> So, I wanted to ask their opinion on the logo. Um now, I've I feel like this logo um I mean, I like it a lot. Um now, are
y'all comfortable with the center console? is more recreational for us or would you like to see more of like a trwler type or sailboat as our logo or do something kind of um you know we don't even have to have a boat in there.
We could do do something else you know. Um >> I mean when I looked at it I thought this is a fishing boat and probably not what is going to be out in the morning field or in the anchorage. So >> uh I would suggest either a different boat or I don't know.
>> Okay. >> I'll work with something the power boat and the sailboat like you were talking about doing the same for this. Okay. >> You can probably use a reduced size for that to come down into putting it in the center of this one too. >> We'll probably go with more of an image um for the flyer and for the logo. We'll
want something that we can outline in black, but a sailboat looks really nice and outlined. So, I'm happy to just do a sailboat. >> A sailboat cruiser boat. >> I think that'll work. I mean, even that if the sailboats are main on the main logo and it doesn't have both boats in
there, but I think I think we we more promote more of the sailboaters, you know what I mean? I I think that's I mean, you go over the bridge, you see the tall mass, right? You know, that's kind of like our staple, right? So, um I think that would that would work if y'all are
>> Now, do we want catamaran or do we want to >> Right. I know. I mean, we can spend the whole meeting talking about this. fuller would you like it to be? >> Yeah. So, >> I'm going to be contentious again. Um, >> you know, one of the things I mean, we
we definitely want to show appreciation and and um to to people that use our morning field, but I thought another objective was to try to get Boers in the community uh to be there as well. um not just people that use the moing fee, but
but um residents that are on the uh >> uh on the island and to that >> means I wouldn't have a boat here. >> I would I would go with something that's more generic. >> Um but you know, I I I don't want to
make people look at and say, "Well, I I have a central counsel. It's not for me." So last time we talked about that maybe this is the last year that we call it cruisers appreciation day and then it morphs into something because last year,
you know, we kind of took the best of the past and added a little bit of the future to it by adding the community aspect and bringing the nonprofits together. So, I wonder if there's an opportunity to have some sort of a, you know, a tagline or something underneath
the the logo that just says, you know, celebrating a community of, I don't know, water transportation and, you know, introducing >> or or where boats and community come together. I don't know. I'm making up
stuff. But I just wonder if there's a way to add that community element in a way that makes sense and then helps us transition over time to maybe a different name. >> Yeah, I am I think that's a great idea. Um so that way next year when we do change the name, it's not abrupt and
people are like, "Oh, what is this event?" Right? It is cruisers. Um, I do need you to come up with the language that you want because I don't want to come up with this and then people not like it and then it's the new name and then it's >> I definitely think as a committee it would be good for you guys to come up with what exactly you want it to be and
then we can absolutely include that in the marketing material and in the logo so that the transition is smoother. Okay. >> Yeah, I agree. I think we come up with some sayings here or I mean we don't have to do it today but one of the one of the following meetings and stuff like
that and then um you know that way y'all can vote on it >> and everything and then we pick the right one. >> Are you going to do your big push before our next meeting or right after it? >> We would like to start the big push this week. Okay. Um so if you know I'll make these adjustments probably today, try
and get back to Chris by the end of the day. I'm going to be off um the next two days. So, we would really like to have this material scheduled to go out for Thursday so that we can get those RSVPs to the Moringfield individuals this week. >> Okay. So, how about as we go through the
rest of our discussion here, we we maul maybe what that tagline is for this year that will help us lead into next year. >> And Chris, what I'll likely do is put like a um like a ribbon >> Yeah. >> around the circle and then that new
>> Yeah. you know, encompassing will go on that ribbon and April 12th will just be a little bit smaller. >> Yeah, I think >> I I would really like to see the term voters because first off, it just encompasses everything. >> Okay. >> Yet. >> Okay. I I was we were curious when we
were putting this together. Um what is a cruiser? Norah and I did not really know. >> Who wants to explain that, Ted? A cruiser is an individual who cruises in their vessel and goes from place to place. >> Okay.
>> So the people who are going from the north to the south, they are cruisers. Is is that a fair uh comment? Is that your view of the >> I have a sport fishing boat. So >> So I'm in between going real fast and
going real slow. So whether you want to get somewhere or not get somewhere, but I also live on that same. >> But you cruise. Yes. >> And you call it that? >> Yes. >> Yeah. We're going we're going for a cruise to the Bahamas and right after the next meeting. >> Okay. >> So, it's people who aren't just hanging
around one place and going out fishing and putting it in a canal necessarily. They they may come from somewhere far away to visit this destination or not. Or they may >> have a home here. What do you >> If I'm taking my boat out overnight, if I'm going down to Naples and staying overnight and coming back, I'm a
cruiser. >> Okay. >> Right. You don't have to be in a large transent. Um um you can say I cruise up to Cabbage Key for lunch. >> Okay? >> You know, so um >> so I will say and I know we did put this slightly to bed, but for the sake of
using the correct AP grammatical press style, you guys are you're using it in the singular to talk about being a cruiser. So it would be cruiser appreciation day. >> Cruisers in the singular. >> Okay. >> Um but I don't know if you want to change that because you've called it cruisers for a long time. So we can keep it.
>> You like cruiser? Ted's okay with cruiser. He's >> Yeah. Yeah. And and >> cruiser. I don't have I think it's excellent for this. And we don't next year we can go through all that again. But uh >> but we're okay with cruisers.
>> So So cruiser and boers, but but the title is cruisers, but it encompasses Boers. >> Okay. >> So I wonder if So just mold this over. I wonder if the the ribbon the tagline is something like celebrating boating and
the FMB community or something like that. >> Yes. >> Yeah. That >> I was going to say the same thing. Boers voters within our community or whatever the case. Just getting that voters's name out there if that's what you're trying to change to next year. Absolutely. >> Should we should it be the FNB marine
community? Well, I think we're trying to introduce our whole community, our nonprofits to the voters and the voters to them so that when they're here, you know, spending any time, they feel like they can be part of the community and not just transient.
>> But if I see the press release, >> um, and I live in Cape Coral, it's telling me that this isn't for me. >> Okay. So, um I think we ought to leave the Fort Myers, you know, we're saying Fort Myers Beach. Okay. All right. Right. So, I
think uh we don't need to re keep it out of the tagline. >> So, could it be celebrating voting and community? >> Sure. Or Yeah. Yeah. Or um Yeah, that works for me. Is everybody else cool with that?
>> Ted, I haven't process it. Yeah. Okay. >> Um, >> would you say the first the two? >> So, we've got cruiser cruiser appreciation day and the tagline underneath would be celebrating boating and community.
>> I would say >> I don't have an opinion. >> Yeah. >> Okay. All right. We'll keep working on it. Abigail, >> if it was mine, Chris, I would say celebrating Boers and um Well, then yeah, now I see your point.
I've changed my mind. >> Yeah, I think you I think you've got it. >> So, just to let you guys know, um this press release will go out to the media and then the media will take this and they'll disseminate their own kind of like SSO four lines that they'll put on their website and then if they choose to cover it on the news, it will be a
completely different script. So, John, you can come up with the best wording that you could possibly want right now and they're not going to use them. So, >> celebrating voters and >> celebrating the voting community. >> Okay. See, I don't like boating as a modifier because I think that gets, you
know, apart from what we've been trying to establish. >> Yeah. Celebrating Boers and community. >> Yes. >> Yeah. Okay. >> Celebrating stops from your kayaks all the way up to your 100 footers. >> Correct. >> You're correct. >> You're a boater. >> Yeah. I I I think that's good. >> Okay.
>> And if it says it on this, that's going to be on the news. >> Yes. This >> this right here will be on the news. >> It's important that we get it right on the fly for sure. Yeah. the press release. We can, you know, that we can put anything on that and they're still going to kind of run with their story. But yeah, definitely the flyer and the logo because we'll use that.
>> All right. So, pencil in celebrating Boers and community and we will keep nudging that >> and we don't want it to be in their community. >> No. >> Okay. >> Want to keep it inclusive to people that might be in a condo that said, "Hey, maybe we'll get a boat."
>> Yeah. >> Right. Well, it's also what we talked about. What we wanted to start to promote was the nonprofit groups that were coming and and having a booth space at the event and it and they were covering environmental uh areas and Murf
had a booth and >> and with that we had the library and the art association. more. It is a celebration of the moing field and the and I guess I I think cruiser is kind of a bad word personally, but um that's what we were
talking about adding on was the whole idea that even if you don't have a boat, you could get information on seaw walls or whatever. Correct. >> Correct. Correct. >> That's what like we talked about. I think next year we need to probably
think about you know the name change but right now we need to roll roll with >> Yeah. Yep. >> Cruisers just late in the game right now and then next year >> before the planning first of the year is first thing we talk about um you know >> y >> is changing it.
>> So cruiser appreciation day celebrating voters and community is where we are right now but we could keep nudging it as we discuss >> and then that will go on the logo and then it will be >> she'd like to get this out this week. >> Yes. Yeah. Correct. That's what I was
going to say. As we continue incorporate that second right now as read, but that's up to it's up to you guys. He's still waiting on it, so that's fine. >> Okay. All right. How about we'll make a motion toward the end of the meeting and we'll let you know. Okay. >> Here for so long, isn't she?
>> Yeah. Yeah. I So, I didn't want her to wait, you know, so we'll we'll get that information to you. >> That sounds good. We can um we can workshop Lauren and I can go ahead and redo the logo boating components and um the flyer
boating parts and then I think just on the press release you just want to make sure that we're not kind of giving an imperative that voters have to speak so I can definitely create something more inclusive there but other than that do we feel like the press release is correct the dates and the times are
correct? Location that's Bayside. >> Yep. Okay. And um you know I I know things have been done differently in the past. Obviously we have many many sponsors. Um our two biggest sponsors.
One is slightly contentious. So I was going to try and keep them off of a lot of the marketing material that goes out initially and then maybe towards the end incorporate you know some of the sponsors um and just put them very small at the bottom. And we can also do some signage at the event. Definitely. I
mean, we we create some signage to celebrate the people who have done the inkind prize donations. And I I would assume that uh I don't know about Florida Marine, but we understand that Fleelli wants to be on site with the table. So, we will do that and give them
the opportunity to to speak and educate people as is appropriate. >> What has the committee um said that sponsorship includes? just so I can make sure I'm following the directive as well. >> Uh I am not sure because Curtis is the one who accepted I believe you or who
actually um had the conversation with Stephen. >> Do we have a general policy though for sponsors like oh if I sponsor I get this >> um I'm I think it's a loose >> Okay, no worries. >> A loose agreement right now. >> Just make sure I'm not >> but definitely something we should tighten up. Yeah. Well, then if we
haven't promised any marketing, you know, logos to be in marketing material, then I wouldn't think that it needs to be in all of it. >> Which one's contentious? Helicopter. >> Okay. >> We've had a couple of journalist inquiries um just, you know, asking about the the
sponsorship and what um that sponsorship will get them. And so, I just want to make sure, you know, it's we're really clear about what it is. And it's maybe one or two emails and then a booth at the event, >> right? Um what I spoke with him about was um we
said if he wanted what we we could have a table and promote his things at least have his um his logo and stuff up at the event so people know he's the sponsor >> and just like with the other nonprofits is the opportunity for everyone who's
there to learn from each other and get educated to talk about concerns. So, you know, it's I think it's a coming together of all of the people on the island who want to support the community and support the Moringfield. >> Absolutely. >> Absolutely.
>> I think it's also good not to list sponsors at this point because we still may get another sponsor. >> So, think we beat that today. >> And then I just want to add on the um donations and stuff. Um, we just got
another check today from uh Ed Skunover. So, >> we appreciate it very much, Ed. $500 donation. >> What else? >> Well, I just have a question. Are we So, are we going to change this logo? Because I already have a media person that's contacting me that wants to run
with this story and he's like, "Oh, now you're going to change a logo." >> Yes. So, hang on. Tell him, tell him to hang on >> because it's not quite done. >> Um, Ed, what what media are you giving the logo to? >> It's a top secret, but I'll give you a hint. He's really bad at math.
>> Okay. Do you um do you mind if I send that to Nathan? >> It's not Nathan. >> Oh, >> no, it's not. >> No. Oh, okay. >> Is Nate Is Nathan bad at math, too? >> No. He shares a namesake with me. Let's
just say it that way. >> Okay. >> All right. >> Would you like is it protocol for you to have all of the contact with the media organizations? Is that how you would like >> usually? I mean, it's great if you guys want to talk to them, but in terms of like promotional like logo and stuff
because I'll h I'll have like the JPEG um and all of that. I'm happy to like send that an email and then if you want to forward that along, >> I don't want you to like hand this to because we have a nicer, higher quality logo that you can pass along. Um, and it does it does need to be edited.
>> Yep, that'd be great. >> Okay, thank you. >> All right. Do you guys have any other questions for me? I think that's >> I just have a question for Nora on permitting. What do you need? >> Yeah, Nora. >> Yeah, please.
>> Because I know Tik Tok, we need to uh get that done. >> Did you give her that package that I gave you? Good. >> Well, hello everyone. Uh again, my name is Nor Skipper. I'm the digital marketing. I work with Abigail. Uh so in terms of permitting, I also do special events in that capacity. One major thing
for the cruisers event to make sure it goes and everything is hunky dory is primarily insurance. So it's both insurance and an outline of the actual map. So we'll have a picture of Bayside and where tables, tents, things might
be. Uh the fire department requests that so they have an emergency plan in case something goes wrong that they know where everything is. So those are the two main components and everything else can be handled primarily internally but insurance as at capacity and the a map of the event just a rough sketch
couldn't do. >> Okay. So I gave you the map the last time that we met that was a pretty much a rough sketch. I don't know that it will change dramatically but I can keep I would say that's a placeholder >> and it is a placeholder. >> Pretty good. >> I'm sorry. >> Uh no what what do you need from us for
insurance then? What do we need to do? >> Yeah. So basically there is uh certain event insurance uh forms that can be filled out. I can talk with you individually and and primarily like okay where the liability is and all of that.
Uh but that is one of the major capacity. I don't believe this event is open container is it? >> It's uh we are not selling or providing anything besides water. >> Okay that's perfectly fine. >> If people are wandering around with things that they've purchased elsewhere I'm not sure we can control that. Okay.
>> Right. Our our event is not uh selling alcohol or anything like that. The only thing we will pass on is waters there and then if they do have an open container, it's from um any of the other restaurants surrounding Bayside Park there. >> Yeah. Then that should be perfectly fine. Yeah.
>> Okay. >> So, we'll just primarily I can work with you individually and organize the because insurance is pretty complicated in that capacity, but there's some nitty-gritty there that can be easily gone through. >> Sounds good. And it's going to be similar to the Sunday night concerts where everybody buys stuff.
>> Oh. >> Next door, but they bring it on the property. >> Yeah. >> Yeah, that's perfect. And and generally with the map, uh, if you have sponsored tables, things like that that could be outlined. If you do have food, if for example that's used to be heated, the fire department likes to know where that is. So, >> if you all are set with that, then that
should be uh primarily good for the event on the permitting side. >> Okay, sounds good. >> All right. Is that all you need me for? Do you have any questions? just we're using Snug Harbor for the meals and last time it worked out pretty good. We reserved the the tiki hut on that the
Snug Harbor side of Bayside and all the meals were served there. >> That's awesome. Yeah. Uh I can make a note of that easily. Thank you. Do you have any more questions for me? >> Anybody else? >> All right. Just thank you all for what you both really appreciate it.
>> Great stuff. I love a good plan. All right. So, with that, Norah and I are going to dismiss ourselves. All right. >> Sounds good. >> Thank you. >> Thank you. >> Thanks, guys. >> Okay. So, can we take a look at the plan
outline that you guys got via email from me at some point? Well, not directly from me, of course. You have that? I'll share it with you, Ted. Okay, great. >> All right. Uh, I just wanted to kind of go through all of this and figure out where we are and what we need to do. Um,
Sam, is there anything we need to do differently or additionally for Snug Harbor? Are we good? We've got the $28 deal locked in. Life is good. We got $28 locked in. I just need from you while we're on the subject. I'm going to use
I'm going to make all new all all new coupons two colors. One color will be for us and or for the cruisers. One color will be for the $28 meal. And I numbered the cruisers ones last year
so we would know how many and then they turned them in. They they didn't really have to go through that because we knew. Um but on the I'm just going to show you here on the ones for the public. Do you want me to just do the same thing only
cross out complimentary and put $28 on that so they don't have to ask? >> Yep, that'd be great. >> Right. Okay. >> I think that's great. >> And I'm just going to I'm going to redo all these just with the new date, new time. It's actually the same menu.
And how many should I do for cruise? 120 just in case everybody shows up or or more? >> Uh 120 should work, I would think. So, I mean, how many people are we going to have in the morning field now? I mean, we we were said we would allow up to four voter voters per vessel. So, you
think we'll should we do 200 just to be safe or is that really pushing it? >> I think so. I have roughly between 55 and 60 boats in the balls right now. Um, more so more being on the weekends of
course. Um, so, um, I think an average the people on a boat are two, but, um, there are people that have more more people on their boat. Um, and they might have friends in town or
whatever at the time. So, um, I think I think four would be all right, you know. Um, I don't know if you want to drop it down to three. Um, or >> I think we can say up to four. That's >> okay. That works. >> Should be fine. >> Yeah. No more than four. Like cap it at four. >> Yeah.
>> Yeah. >> No, I maybe got a little confused. Are you talking about sending the menus out to the people? >> No. When they register, we're going to give them that coupon for their free meal, >> right? >> And also when they register for the drawing, we'll give them a a coupon for the free meal. So, I'm thinking 150 of
each. >> Yeah. So, he's just talking about how many of the certificates should he print? >> How many should I print so that everybody doesn't have to ask us what's on the menu? It'll just be that one little slip. >> Sure. >> Just one of those. >> And then and then up at the table like they did last year, they'll have the all
the choices there. >> Yeah. And we'll just give these to the public. Yeah. >> And then the ones that register, we'll give the numbered free ones, complimentary ones. >> But I'll do 150 of each of them. >> Yeah. And so I mean if the public if we run out of the public ones, we can always go back and get them from Snug
and reuse them >> or just tell people. >> Nor you had a question. >> Oh. >> Oh, okay. Thank you. Thanks very much. >> I thought she wanted me to give it to her. So >> Oh, yeah. >> Okay, Sam. Anything else on meal?
>> Um, no. I think that's it. I think that's it on the meals. And I'll And while you're on me, I will go ahead and post I'm going to get about a dozen of these laminated. We're going to put them post them up on the on the tables and put
them all around so everybody just helps the servers. they don't have to go through it all the time. And then I'll have the two signs for when we register. I'll laminate these. >> So Sam So Sam, I brought a stack of laminated stuff that I kept that we made from from last year. So I want you to go
through that stack and see if you can pick out anything that we can reuse this year and it might >> um it might help you not make as many many copies. Um so >> that will help. >> There you go. Oh, sorry. Oh, great.
Thanks. >> Okay. You good, Sam? >> Yep. Thank you. >> Okay. Um, so, invite island and related nonprofit organizations. I really don't know if Jennifer had reached out to any of the nonprofit organizations yet or
not. We're still trying to get that information. Curtis, do you have >> I do not have any updated information on that right now. Um, Lette was at lunch, so I can follow up with her. Um, but I think that we need um
I'm not 100% sure if Jen reached out to anybody. I don't know what she did prior. Um, I know that she was a huge help to us in this >> um specific topic for the event. Um, so I I think that we just need to move
forward without having any information from Jen and and and we just need to try to reach out to these um entities on our on our own now. Um, and I I I think that we need to, >> you know,
we're kind of cutting it close now. So, we need to turn to and reach out this week to these >> to these non nonprofits. The good news is we have a list of all of them and um because we had them sign in last year for a meal, I have contact names. So, uh
I guess the question is is there somebody willing to take this on or shall I take it on? >> Is it is it an email? Um can something can be done through email? Is it face to face? >> Uh I think it can be done through email. >> Okay. I'll I'll either do it or assist
you. Whatever you choose. >> Okay. Can I make a a suggestion? >> Yes. >> I suggest maybe we take the list and split it up between the committees and have everybody be responsible for
reaching out to a number of nonprofits. How do you feel about that, Chris? That was it's just a suggestion. >> I mean, I'm I'm just thinking for efficiency sake. I mean, we can do it as a BCC. we could send out one email and then when it comes to, you know, actually answering questions from some
of them and corraling them on site, that's definitely going to be more of an all skate. But I just wonder if it would be more confusing if there were multiple people contacting people. >> The only reason why I was suggesting that is just because of the time Oh, yeah.
>> frame we're under. >> No, it needs to happen this week. >> Would it be faster for all of us to get together to do it or would it be faster for one person to take it on? That's kind of how I was looking at it. So, >> um, >> some of us pick some now ahead of time
if we Thank you. Uh, if if we're available, in other words, I I've got one that I can handle uh without problem. And maybe others have individual connections. I don't know. >> You got the Coast Guard auxiliary, Ted?
>> Yeah. >> I'd like it to be a form letter. >> Yeah. I'm just wondering if I mean, John, I would be happy to create uh the email and send it out, but perhaps then have them contact you to
say, "Yes, I'm in. I'm not in. I have questions if you're okay with that." >> Yeah. >> I mean, I'm I'm happy to send >> because there's going to be a lot of questions. >> There's going to be questions and and then definitely we'll need people on, you know, once we >> once we are there setting up, we're
going to need a couple three people to help everybody get set up. But I'm happy to take that if you're happy to be my partner. >> Absolutely. Absolutely. >> And I appreciate you wanting to reach out to the Coast Guard. If I need um contact information, I'll let you know. >> Okay. I'll warn them.
>> Oh, you'll warn them. That sounds good. I like that. Um one of the questions that we had about nonprofits that we were going to discuss with Jennifer was um whether we either charge them a fee to participate or we give them a meal.
And I want to see where people are leaning on this. >> Uh I think I know where you're leaning, Ed, and I I >> Well, it's a little bit mixed up. I think that if we >> I don't think we should charge them to
to take place in take part in the event, but >> I question whether they deserve a free meal for showing up. >> Yeah. >> And I think we gave them two per table. Yeah. Last time. So the original idea of charging them at that time was $25 was
to just cover the meal. >> So they covered their own meal. So >> I don't want to dissuade them from attending. >> Yeah. I I completely agree. Charging them is I'm I'm very much against that, especially at this point in time. Yes.
Because it's going to slow down the process. They're going to have to go get approval and all that kind of stuff. But I I would I would I would not charge period um for that. The meal I thought it was a good thing to do it, but if it's a if it's a budget thing then and it really doesn't seem to be a
budget thing because we are quite funded. >> We are um so you know if we say that our event is to celebrate voters and community these people are representing the community perhaps we provide one free meal per table
>> or >> I think you I think you have to provide two meals per table. Some of them didn't take them last year, right? Um, and now that we're fully funded just for them showing up and they're paying for parking and they're hauling all their tent around and everything,
>> maybe we should do the the two meals, but it is it's pretty pricey. But I don't think we're going to have as many. Are we going to have as many displays this year? >> I I don't know. We'll have to find out. >> See, >> I guess we need to let them know before we approach them, though. >> Yeah. I I propose that we duplicate what
we did last year. >> And as we move forward next year, then we revisit. >> I'll second that. >> All in favor of providing the two I I don't know if we need to make a motion, but um do you want >> Sorry. So Ed not charging them and each
table gets or each attendee gets two meals. >> Each community organization each table >> each table or or Yeah. each entity that that participates. >> What do you think? >> Basically duplicating what we did last year.
>> No, that's fine with me. I'm just looking out for our money because I know that we have the funds to cover it, right? But there's always next year, >> right? >> You know, I mean, that's how I budget stuff, but >> I don't think that we we're already have a VIP list where
we're giving people free. It's $28. >> Yep. >> Okay. So Sam, you made a good point that they're paying for parking or one of you people did. >> It's $56 because I'm not against it. >> It's $56. So it's, you know, we get 20
displayers at 56 that's over $1,000, >> but we did that last we did it that way last year. And Curtis, you can you can chime in. I think budget-wise we did well and we carried over money anyway. I agree with the thought about considering carrying it on, but the way we did it
last year still put us in a good position this year. >> And the other point is that we have a minimum amount of meals that we have to purchase. Correct. >> Anyway, >> yeah. >> So that that plays into my thinking as
well. But I would hope that um we look we look at it next year to maybe change that. >> Yep. I would just give you all a little update. Um, now with Ed's um with Ed's donation uh today, the pot's going to be
pushing that $6,000 range. >> So, we got a hefty amount. Now, that's that's not including what we have to pay for, you know, the two grand that we have to pay for um Snug Snug Harbor and then, but we can also take the permit burn permits and everything out of that.
So we build ourselves a pot to cover these purchases um now but also we are we are also building a pot for you know future events and you know just have a little bit of a nest egg saved away for other
things that you would like to do as a as a committee down the road you know. >> Correct. So thank you very much. I mean, I I really appreciate your fiduciary responsibilities and making sure that we're doing the best thing with our money, especially since you have been a
very generous contributor. So, um it sounds like the consensus is that we will provide two meal tickets per entity this year and then we will revisit that next year. Does that sound good? >> Okay.
Um, >> are we going to get in the logistics of later about how we deal with the nonprofits? >> Yep. >> Okay. >> Yep. >> I'm just trying to go through this so that we don't jump around. Um, so inviting VIPs. So, the Moringfield
Boers, that's up to Curtis and Abigail. Um, Marine Ops staff members, guests. I'm leaving that up to you. Um, y'all should I'm guessing y'all are going to be there. So, let me know if you're bringing a guest. Uh, I'll invite the
town council members and then I think uh our BTR host also knows that he's on the list. Um, funding. So, as Curtis said, with an additional $500 from Ed
Skoonover, we're now at $6,527.36 in our pot. So, we're doing well. Um, I am going to skip to inind sponsors. So that is on page three
just to see how we're doing. John, you want to give an update on yours? >> Um, yes ma'am. So I um I do have um gift card from the owner. I do have a gift certificate from the lighthouse. I do have um the entree
complimentary entre and a hat from nervous Nelly. I have a commitment from uh folk for a swag bag um and I'll pick that up this week. >> Okay. >> Uh I already have in possession the community foundation also contributed a
swag bag. So that's uh um that's under control and uh that's as much as I think I can do. Um, I gave uh sponsor letters to everybody at Santini Plaza. Got a lot of positive feedback, but but nobody
stepped up. >> Okay. >> Yet. So, I'm going to try to do a little bit of followup there, but I wouldn't count on um on having anything more out of there. Uh I was in an event with London Bay and I gave them one of our letters in hopes of maybe getting some
additional sponsorship. Okay. >> But again, I haven't heard back from them yet. >> Okay. And and and to go back to a to a point we made last meeting which I think I misunderstood. Uh I'll I'll volunteer and hold the all the
>> Yes. >> items. >> The stuff. >> All the stuff. >> Okay. >> And um take that burden off of Curtis. I'll meet him tomorrow and pick up what he has and I'll be the resource for keeping that together. >> Thank you very much. Okay. So Islanders
gift card, lighthouse is a certificate. Nervous Nellies was a hat and something. >> Nervous Nellies was um >> entree. >> That and and a certificate for two free on entre actually two. They were in separate tickets.
>> Okay. >> So, all right. >> They don't have to be used at the same time. >> Gotcha. >> Yeah. >> Okay. Perfect. >> Basically duplicating what they did last year. >> Okay, great. Um, Margaritavville, I had two sets of fins up passes which are already in um
FMB Women's Club. Ed, >> I have a verbal commitment uh from them. Don't have anything in hand yet, but it's going to happen. I also um friend the Moundhouse is giving us
something. I just got an email today. Uh, Pancake House I haven't been to yet. And I think I had John took care of one of them, one of mine for me with the community foundation. >> Okay. >> So, that's taken care of. And then today
I just got I'm not quite sure yet. We're still working it out, but we're going to have something from Bay Oaks. >> Okay. >> Yeah. It's um basically because Kathy just said here. >> Yeah. No, I appreciate that. Well, >> thank you. I talked to her yesterday and
she told me that you had it handled. So, thank you. >> Good, good, good. >> Okay, Sam, you want to run down yours? >> I have um Snug Harbor $50 certificate. I have that in hand and I will let Curtis
know my list of stuff, but I will hold on to all the certificates so he doesn't have to keep track and I'll bring him the day of the day of the event. Um Tanzan two night stay that will be coming in the next couple days. I've talked to her. Uh PD's Upper Deck in
Kansas. I will be getting from them. I've already talked to them. I've talked to Wahoo Willies so everybody is just getting a certificate together with me. As soon as I get those in the next couple days, I will let Curtis know and he can he can put on his list as final.
>> Alrighty. Uh let's see what else we got here. Okay, so Ner No, we already talked about that one. Whale and Sandy Bottoms. Uh, Dawn was going to drop something off here. Island Carts, Heidi's going to drop something off. Diamond Head, we already got certificate for that. Pink
Shell, we got the passes. Key West Express, we got two roundtrip vouchers that Curtis got. Um, Asterero Bay Buddies, I can check with them when I send them information about participating. And Santini, we talked about Ted, you
had a couple. How are you doing? Well, there's gifts if and I've got uh a few items coming from uh Snook. >> Okay. So, that was from the storage area
at Santini. Thank you so much. >> Uh I think we're doing really well on on our prize drawings. So, that's excellent news. Thanks everybody for pitching in. I feel like we're way ahead of schedule on all that. I feel like we were
>> Yeah. Last >> I feel like we were doing this at the last week up until till >> we're ahead of schedule on the prize drawing. >> Yeah. Just a question. So, um when I pick up these gift bags or whatever I'm getting here, should I just bring them to Curtis? Is
that all right? And then and then John, you get them from Curtis. What would it would be easier if you got him to me or you you said you have them and I come get him from you. I'm trying to keep Curtis out of that loop because he just he doesn't need that burden.
>> I'm just trying to keep the separation >> I know >> between us. So >> is that amendable? Can we do that? Curtis, >> listen. Um y'all can bring them to me and then I will reach out to John to tell him that he has a pickup for >> Okay.
>> for the items. So you can just I mean if they're here, if you just leave them here at town hall, that's probably easier for him to pick up than at the office. >> Um >> yeah, this is easier. Yeah, just tell tell them it's for the >> Yeah,
>> for the AAC committee and um um you can just leave attention my name on it and then uh they'll they'll let me know and I'll and I'll come down here and pick it up. But again, I I I just want to say I I'm
perfectly willing and have no problem coming and get them if someone doesn't have time to uh to pass them off. >> If I can help in any way, I'm happy to. I just don't want to complicate the process needlessly. >> I'm just going to hold on to mine until
the day of the event and let him know the list. Is that is that easier for Curtis? >> Let Curtis know the list so that he can make sure that John puts it on the flyers. >> Yeah. >> Okay. Yes. >> Okay. So, best case might be if people are willing to drop them here under
Curtis's attention, then he can let John know it's here to pick up. >> Correct. >> And John, would it be easier if I just left them here and you pick them up from town hall? >> Uh, absolutely. >> Okay. >> Yeah, because that >> much closer. >> Yeah. And then whatever time works best
for you. >> Well, tomorrow let's still plan on what we're doing and then >> Yeah. just let me know and that certainly would be easier cuz you never know where you got to be when. >> Correct. >> Okay. >> Sounds like we need a prize closet. >> Yeah. >> And welcome to all of this. You know,
you kind of just jumped into the middle of it. I remember that uh we had another committee member last year who was in the same situation. >> Okay. Uh supplies. Curtis, you want to take us through what we have and what you think we need?
>> Yes. >> All right. So, these this is everything that I have gathered that I've held on to for last year. So, um I am I'm still in the process of working out the name tag situation, okay, for us, >> but worst comes the worst, we have extra
name tags. Um, we have Velcro tape in there. I have two stamps with the um I guess they're the anchor stamps with the anchor on it that we use. Um, and I think we used that we used that
for what? For the um if they got a raffle or not or would they they checked in? >> I think we used it when we gave somebody a ticket for the raffle. For the prize drawing, not the raffle. >> Okay. Okay. so that we knew that they already had one ticket and didn't ask
for another one. >> Um, I have duct tape. >> Do we have >> And I have a roll of tickets in here, but um, let me see if um, if you think it's big enough for us or not.
>> Let me just get these out of here. >> The Velcro, do we How much of that do we have or do you think we need more? because we and we also need to think about creating those signs that Okay, I think that's enough for all of the tables. If we put signs on them,
remember we did. I think did Jennifer create those? >> If you're only using a little strip, we should be I think we should be fine. You know, >> did Jennifer create those table signs last year on her own or who did the signs? Where did we get those from?
>> Anybody remember? No table signs were in that stack of laminants that I that I don't know. I'm asking. >> No, I I think each organization brought their own. >> Uh I think they were consistent. >> I'll have to look at photos. >> Yeah.
>> Okay. >> That that is a big task. Um >> Okay. All right. Well, >> that that we need to get on top of it. >> Yep. >> So, this is the roll of tickets. So, I don't know if you think we need another roll. It's pretty >> That's pretty tech. >> I think we're good on tickets. You think
there's 400 there? >> Yeah, I think there's 400 here. >> Okay, >> about that. >> And then I have these from last year, too. So, these are the cruiser appreciation day, but it also the problem is >> it has our date. So, these aren't going to be
>> usable anymore. >> Okay, >> I'll just make sure I do >> I'll just make sure I do a different color for the for the comp. And I think that's about I think that's about all I all I have. Um, >> how many key chains do we have? How many
key chains do we have left over? >> We have a good amount of keychains left. I would say more than 200 keychains. Do we need more than that? Do we need a word more? >> I don't think so. Do you? >> They didn't have a date on them, did they? >> No.
>> No. Um, are we what what is the distribution of the key change? Those in the past have gone only to the voters, uh, the cruisers. Is that still true? >> Yeah, that's what I would like to do. I mean, this is y'all's event. You remember this? Y'all are putting this
on. So, it's directions, uh, choice of what what you want the voters to have. So, >> um, but I think I believe we gave a keychain to each boater. >> I think we gave one that came last year. We gave one to each voter and there were a couple that came up and asked for them
that I think we gave to. >> So Curtis, you can find us a few clipboards and you'll take care of the ultimate voter list for check-in. >> Yes, ma'am. Yes, ma'am. We'll provide that. Yeah, I'll I'll I'll provide the clipboards just like I did last year
>> with tables and chairs. You're gonna >> So, this is what I So, I know there was some confusion. So, we got I believe we got the I believe we got the tables from the library last year and we got the chairs from the church.
>> Okay. >> I >> So, I will reach out to the church and make sure >> I can reach out to the library. >> Okay. >> And ask for the tables. >> Okay. And then maybe we can discuss this at a later date, but um then I met you
pre-event and and we kind of set all that stuff up. >> Correct. Okay. Are we going to work on that be later, Chris? Yes. When we get into the nitty-gritty >> Yeah, I think we'll get into the nitty-gritty at our next meeting. >> Okay. >> Yeah, I'll be there in case >> a couple hours before able to get on the
next I'll make sure that we'll >> do that and bring a cooler. >> Okay. Yes. >> So, can we go back to keychains? Um >> Yeah. Yeah. >> Um much in favor of getting more and not be concerned about who they go to. Um
certainly people in the community that that uh that's not a cruiser that comes up. It's a wonderful thing to give to them. Um obviously it's pending to time and budget constraints, but I don't want to be my suggestion is not there trying
to figure out who to give them to. Um >> will we just leave them with the where the voters check in and that's that's where they get them. >> You want to give them to everybody? >> I want to give them >> in the whole property. No, I want to give them like you said and then I want to feel free to give them to anyone else
that we're talking to or comes up and let you know I I don't it it is an advertisement for the mooring field. Um I want anyone that wants one to get one. Um so I I would uh I would suggest buying another 250 of them and not be
concerned about who who who gets and who doesn't get. >> Do you remember how many we started out with, Curtis? Was it 250 a week? >> You gave me the order and I'm having a hard time forgetting. I mean I mean we had I can look everything up in the
office and tell you exactly. I just don't have it up to >> I want to say it was around 250. >> She only gave 50 of them out last year. I mean we still have a good little box full of them. So >> that's a good point. If you know we if we can cover what we did last year
>> I think if we purchase the smallest amount we can like you know what I mean? I think we went one up from what they offered. So, I think if we do that, we should be okay. Um, but I can um >> yeah, I'll pull that information um from
the PO and everything we did last year. >> So, maybe obviously the ones that that gets handed out when you check in. The rest of them, we should be free to pass them out as people want. >> Correct. >> Okay. >> And that's pretty much what we did last year. >> Yeah. I know. I ended up with two in my
pocket somehow and I'm not even a boater or a cruiser, but >> same. >> I gave them to my neighbors. >> There you go. >> Yeah, >> you you can use them in your pool. >> Correct. Dog life preserver. >> That's right. Um, but I think that gives us an opportunity to think for next year when we expand sort of the scope of this
and change the name. Maybe we as a committee, we have a giveaway for all of the people who are there rather than just thinking about, you know, something for the voters. >> Yeah. I mean, I would offer that this year, but I think we're going to be >> good.
>> We're going to be shy of we won't have enough is what I'm saying. If unless we order the amount, you know, >> but if you think we have 200, we have enough for >> for this event. We have enough for this event this year. Absolutely. Yes. Correct. >> Exactly. Okay.
>> And uh Ed and I have We've got 80 bottles of water and ice. So, we'll bring a cooler with 80 bottles of water and ice. So, that should at least be able to give everybody a water. >> And then I'll have my coolers like I brought last year, extra coolers for us
if we need them. >> Okay. So, talk about um official name tags for AAC and perhaps the opportunity to purchase shirts with some sort of a town logo on it so we could have a consistent. >> So, right now the shirts are >> a no-go.
>> A no-go. Okay. But I can get you name tags. So that's um I spoke with um well Shelby on that and we are looking in two options. >> Okay. >> For us right now um to be able to provide that for y'all. I know you want
something a little bit >> um nicer and something with the town logo on it and stuff like that. So we are putting putting together something right now to to provide for you all. >> Okay. John, did you want to bring up business cards again?
I I would like to some form, even if I have to print them myself, as long as they're consistent, but I would like the members of the committee to have business cards that they can use. I know when I went around doing solicitation
for um for gifts and and and contributions, if I had a card to hand out, I would have probably gotten a more official and a more important or more reasonable feedback on, you know, is this guy just somebody out here giving stuff out or is
he part of the AAC? Even though I say I'm part of the AAC, I have nothing to show him that I'm part of the AAC. Um, I I just think and and and the other thing is when people have questions or or um you know that I had a lot of questions
when people walked up to me uh last at the last event and it'd be nice to give them something that shows them how to contact me as a follow-up. >> So, I I would like to see that happen. I'm certainly fine with just getting the graphics and print my own, but it you
know it comes down to again budget. I know they're not cheap, but um or possibly it's something the town ought to consider for us as a committee, not make it a part of this budget. >> And I will just throw out as a teaser
that there is some um activity underway to create a little bit more consistency with the operation of committees. So more will be shared at a later date. But that is one thing that you know we can definitely put into the mix is how should committees represent themselves
in the public. Um what kind of recognition what kind of materials do they need so that they are deemed as official and you know part of >> Absolutely. I mean, I know this kind of weighs in into the into the cruisers appreciation day and finding
sponsorships and stuff, but I think this is more of an an item for our normal meetings that we have to >> um Yeah, it may not be practical to handle correct now and then, and I can certainly >> um print my own contact cards to have
with me, right? Absolutely. for this. Um, but yeah, it's it's more of a long-term um thing that >> and John, in the meantime, if you do want to um give them give them something, I can provide you with some of my card so at least you have a
contact your name and write my name in. >> No, I think that's a great idea, too. >> Complaints. Well, at least they have a I mean, I know it's not for the committee, but at least they can contact me and then I can share them your information to talk to you personally, you know.
>> Excellent. You know, it's uh because a lot of times there's questions that I would probably direct to you anyway. >> Okay. Absolutely. In that same vein, I might suggest, and I don't know if this is appropriate either, but uh can there be some sort of a thank you card that's
printed with the town logo so that after this event is over, any of us who have gone to a merchant, an organization, and asked for their participation or their contribution, we can send a personal thank you to them that has some sort of official logo on it. I mean, I don't
want us to look like we're representing the town, but I also would like it to, you know, have some sort of connection to what we're doing here. >> Well, you're jumping ahead to um something I was going to propose is that we have a again a a a
>> thank you letter, official form letter that we send to anybody that supports us. >> Okay. >> And whatever graphics is appropriate, >> we should put it on it. But I really would like to see them get something that says we truly appreciate. Thank you. And hopefully uh
>> um >> and that would probably be easier because it can be a digital something and then we can add our own little >> Right. >> Yeah, >> that's a great idea. We did that in the past and Kathy Light I think she hand wrote uh cards to everybody but rather than something digital it is nice if we
could have something some hard copy of something even if it's just in the mail or we hand it to them. Yeah. So, something to think about at our next couple of meetings because we have to do the event first, but we're still thanking people now. We appreciate who everybody who's stepped up so far.
>> Absolutely. Well, I'm thinking if you're going to you have these restaurants and things participating where you made a certificate that said thank you and appreciate >> your contribution that way because they would hang that stuff on the wall maybe >> and it shows more of a community engagement type of deal. >> Yeah. So,
>> we can make those digital and just hand sign them >> and >> yeah, >> then present them. >> Not not necessarily at the event, but as a follow-up to the event. >> Yeah, just to follow up to give to him just, hey, appreciate we don't have to frame it. We don't have to do anything.
Just give it to the owner and he might want to if you make it a framable looking thing, >> you know, even if it had the logo for this year on it, that kind of thing. So, now that they can build a wall and now it's a challenge for them to continue. Next year we're gonna give more and we're gonna build a wall. >> Yeah. Whatever. >> Yeah. I like that. >> Awesome.
>> Yeah. And wouldn't be a big deal to get together and sign them and then then pass them forward. >> Yep. >> Okay. I think we have been through everything on the list um except for the nitty-gritty the assignments day of
which I think we can handle coming up. Oh, we don't have everything on the list. John, what dear? Uh, so under supplies and assignments, um, we have Jennifer >> and, um, >> everything looks like we've already had
>> We got the jars. >> We got the jars. Don't know about the A-frame sign. Do we have that? Do we have this? Well, it has to be changed, right? >> Yeah, >> the sign has to be changed. >> I'm not sure. Where did we get Where did she get the A-frame? Who did she borrow that from last year? Okay.
>> I'm not sure. >> Okay, we'll figure that I'm not sure. >> Maybe maybe something when you go to the library, you can ask them if they got one we can borrow. >> Sure. >> Um >> you're talking about like an A-frame like easel like to hold like a painting or something like that.
>> No, like the A-frames. Remember we had fixed things on it that said, "Hey, here's what's happening." And I think you could I I I'm thinking it was like was it dry dry erase that we actually wrote stuff on it or did we put stuff on it? There's more wayfairing for hey you
go here for this and hey you go here for that and what's happening. >> Yeah I'm talking about the one that would list show all the list of sponsors >> right >> um or people are contributing nonprofits um and then maybe a second one like you're talking about that you can uh do
announcements on. >> Okay. Um, but the the one we had last year, I believe, if everyone remembers, it was a a easel and a significant size sign that showed everybody that had supported it.
>> So, the sign sat on the easel. That's what I'm trying to figure out because I think >> for the event >> for the 30th anniversary, I believe the town might have some easels that I can use. That's what I'm trying to figure out. So, I was like, well, I I can at least provide that if y'all are going to
provide the sign, you know, >> and then actually I I don't know when we're meeting, but um I could bring a mockup at next meeting and we can all uh look at it and then having it uh create it is, you know, it can happen pretty quickly.
>> Yep. >> What else on your list, John? Um just again following um list of nonprofits speakers and all that kind of stuff. >> Yeah, you and I can do that. >> Um short intro. Hand stamps. Hand stamps. >> We got the hand stamps.
>> Okay. Nonprofit signs. So she's talking about um each uh and that's now I'm understanding what >> each table had some sort of sign to it. >> Correct. >> And it was consistent. And I I want to think that maybe she got it from the
community foundation or something. I remember that she got the signs from somewhere. We'll have to figure out I mean we just should take those questions back to her. >> Um I'm sure she'll be happy to share what she did last year. So um I'll I'll
talk to her about uh anything associated with nonprofits. Okay. Um, >> what else, Sam? >> Um, just a reminder, our regular meet, upcoming meeting is March 23rd at 9:00 a.m. >> Yes, sir.
>> So, just to make sure we're we're all on the same page here, are we going to have a So, Chris, are you going to follow up with the nonprofits or >> I am. I'm going to take the information that we have provided, our sponsor letter, our, you know, press release,
create, >> um, an email to send out to all of the nonprofits using the contact information that I have and invite them to participate. And I'm going to ask them to contact John for particular so he can keep track of who has said yay and nay.
>> Perfect. Okay. >> So, I do have a question. Um, is it okay or within proper protocol for me to just talk to Jennifer oneonone now that she isn't on the committee? >> John, I've already thought about that. I'm I'm going to ask that question as
soon as we're done with this meeting. Um, because now that she's off the meeting, I want to know what the rules are because, you know, she's off the meeting now. So, um I don't think she's involved in the rules and regulations anymore. So, I think y'all could reach out to her
directly now. Otherwise, it shouldn't be prohibited and >> correct. >> Be much easier for me to >> But she's not a committee me member anymore. So, I I just need to to confirm that you can go about it that way. >> So, I'll wait your guidance on.
>> Yes. Yes, please do. >> All right. So, I am going to revise and update this outline and get it to Curtis to send to everybody. Um, we'll wait to hear what you advise, John, which will influence what I send out to the
nonprofits. Um, so Curtis, you're our conduit of all good information. Once again, >> sounds good. I think we're >> Anything else >> that we should discuss today? >> You got to get that tagline squared away.
>> Yes. And so did we decide that it was going to be celebrating voters and community? >> I would make a motion to uh to do that. >> I make a motion to accept it as it's written.
>> Okay. All right. All in favor? I >> I >> Okay. There it is. Celebrating voters and community. >> Beautiful. >> Perfect. Thank you for the reminder. And Chris, um, I just need to remember, you help me
remember what you need from me to do your letter. >> Yep. I think I need to know if you're going to reach out to Jennifer and see if what she can provide us with and then I can facilitate the sending of that. >> Okay. >> Unless I mean, if she provides us the
whole shebang, then I would just let you do it if you're willing. >> Sure. Um, so it the protocol I think in this case is I'm going to hear from Curtis on how to talk to Jennifer and the information I get from her, we share in the committee via email.
>> Share with the committee. Yes. Yes. I think that would be good. And then through Curtis, I can decide. >> Once you get all that information from Jennifer and you put together your email, send it to me, right? >> And then request that >> all of the committee Yes.
>> sees it. sees it and I will push it out to everybody else. >> Right. Okay. I I think that makes more sense. >> All right. Anything else before we adjourn? Would somebody like to adjurnn us?
>> So move. >> Do I have a second? >> I'll second that. >> All right. All in favor? >> I. We are adjourned at 220. Thank you everyone.