when Ready? >> There we go. >> Good afternoon. Um, welcome to the Borgab uh the Bay Oaks Recreational Campus Advisory Board meeting. It is uh Wednesday, October 22nd and it is 12:02
p.m. And let's begin uh with the Pledge of Allegiance. Please stand. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and
justice for all. >> Thank you. And we will um begin with the roll call beginning with John. And John, so nice to have you here today. I'm sorry that it become a little more rare, but at least thank you to Zoom that I can >> Yes, that's been very effective. >> John,
>> I appreciate that. >> You have to hit the button when you talk. >> You're getting pointed at >> John Dler is here. >> Joyce Sullivan, >> Michelle Churnney, Barbara Hill, >> Annie Neil
Matthysse, parks and rec manager, >> Jeff Hogi. Hello everyone and I would love to um formally introduce our new members. We have Annie uh who is uh I believe an
instructor at Bay Oaks. >> Yep. I'm the yoga instructor. >> Yoga instructor. Would you just uh like to say just a couple words about who you are and your interest in Bay Oaks? >> Um hi. Um yeah, I live here in town. I've been leading yoga classes at Bay
Oaks and on the fitness court when we've had little hurricane problems for um I don't know seven, eight years now, however long it's been. And um happy to do my part. >> Welcome. >> Thank you. >> I did not know it was seven or eight years. That's very very cool.
>> Yeah. Between um working with another instructor and um just my own thing and yeah, it's been a while. >> Welcome. >> Thank you. And then we have Rick who is on Zoom. And before we uh talk with Rick, I'd like to be able to get a
consensus from our um attending members if uh he is um permitted to uh uh uh be involved with our meeting today. >> Everyone agree? Okay. Thank you. >> Agreed. >> All right. Rick,
>> welcome and tell us a bit about yourself. I think you've been part of Bay Oaks for many years, have you not? >> Um, I've been an island resident for 25 years and many of them have been very involved with Bay Oaks in one way or another from coaching or being involved in sports and and other activities
there. So, but Yep. So, I've been very involved with Bayox. So, >> welcome. It's nice to have you. >> Thank you. >> Literally on board. >> Glad to be a part of the board. Um, I also want to thank Becky Gedry, who has been uh a member of Bay Oaks for a long
time, but she opted to no longer um renew her appointment uh with Bay Oaks, but we wish her well and we thank her for the service that she gave to Beay Oaks during the times the years that she was involved. Um, and uh with that, we
now have uh nominations. Excuse me. >> Ed Ed Scoover is is >> Oh, yes, Ed. Sorry, I didn't see your image up there way above Ed. Good morning or actually it's good afternoon. Uh and do we also accept Ed to be part
of the um uh proceedings today? >> Uh so move. >> Yes, >> I'll approve. Yes, we have your approval. And Karen has just joined the meeting. Welcome Karen. >> Um so thank you Ed for being here on
Zoom. And uh with that we will have now the um nominations for the vice president and the president of uh Borab. As you know I'm stepping down. I've been vice chair I've been member now I think for over
eight years and vice chair for I think eight seven six seven years. But in any event I would like for the newbies to be involved and for me to be able to take a back seat for a change. So with that, I'd like to entertain um nominations
from Borcab uh for chair. >> I nominate Michelle Cherney for chair. >> Okay. Thank you, Joy. >> Um >> and we have a second. >> Yes. >> No, I second John from John second.
Okay. Uh any other nominations um for president for chair? There being none, the nominations are closed and I'd like to be able to um have a motion of that we will accept Joyce Sullivan as chair
of Borab. All in favor? >> I we said Michelle >> Michelle. >> We You said Joy. >> I'm sorry. Oh, yes. I'm sorry. Excuse me. Yes, it's Joy. I mean, Michelle, >> that's why I'm stepping down, folks.
So Michelle as president of Borcab. All in favor? >> I. >> Okay. Opposed? None. Okay. Thank you. And um congratulations Michelle >> as new president of Borav. >> You will still sit by me and help me.
>> Yes, I will. Uh and so we have nominations now that are open for the vice chair. And uh may I entertain a a motion for someone to nominate a member of Borab for vice chair?
>> I would like Joyce Sullivan if she'd be willing to take the position. >> Ed, I'm sorry. >> Did you hear me? >> Now we can. >> Can you hear me now? >> Not barely. >> Yes. >> Okay. I'd like to nominate Joyce Sullivan if she would be so kind to
accept the vice chair position. >> Okay. Ed, thank you very much for nominating Joy for vice chair. Um, any other nominations for vice chair? >> I'd like to second that. >> Okay. Excellent. Now nominations are closed and we now have a a motion uh
before the board to accept Joy Sullivan as the vice chair of Borab. All in favor? >> I opposed. None. Both chair and vice chair uh have been unanimously approved
by Borab to serve as president or chair and vice chair. Thank you very much. And with that, I will now turn the meeting over to Michelle to run the rest of the meeting. >> Congratulations. >> Well, thank you. >> Jump right in.
>> I would give you a gavvel, but we have none. >> All right. with your guidance I will proceed. So I think the next uh is the approval of the minutes from September 17th. Do I have a motion to approve the minutes?
>> I move second. >> Second. >> All in favor? >> No. I have one thing if I might. Madam chair. >> Yes. Please go ahead. If we could just fix Howie's name in the in the um public
comment section. >> Oh yeah, >> his name is My minutes are very small here on my phone, but it says Howie's name is incorrect. >> Yeah, it says Huff instead of Huffman. >> Yeah.
>> Well, if we're going to go there, then we may as well. Um my name does is spelled with one L. I'm sorry if I get that confused. My mom is two L's. >> That's all right. My mom did it so everybody would spell my name wrong for the rest of my life. >> All right. With those two changes, do we
have a motion to approve the minutes? >> So move. >> Second. I'll second it. >> All in favor? I I >> We accept the minutes.
All right. Do we have any No public comment? No. All right. Staff Li report. >> We're going to do a little tag team again on this one. Um, I'll kind of give you the overview of some of the grants. Uh, the CDBGDR
um, and the park um, grant and then we can we can move on to the actual programming, all the good stuff Neil's been doing. So, um, I mean, budget-wise, I guess everyone probably saw that our our budget got slashed fairly heavily.
Um, which means, you know, if you watch the council meeting, the budget hearings that some things that we'd normally have, we will no longer be or may no longer be able to provide, such as weekends being open. Um, being
open extra hours at at Bay Oaks. Um, we do have a I guess what would you call a skeleton staff mean that it's Halloween? I think I can say that. Um, but the hours that we have posted now are are pretty much the stretch that we
can do. Um, you know, if someone takes vacation or they're sick, that that seriously puts us in a little bind. So, um, it is what it is. It we're it's uh we can just hope for for better times
next year for sure. Um, and then be able to open. With that said, we still have been working on um added access to Bay Oaks. >> Oh, that's what I was just going to ask. Okay. >> Um we did just get a quote uh to just this morning at 8:20 right before we met
uh to put surveillance cameras and uh key fobs in for some extra some extra hours that we may be able to be open for the weight room and cardio. Um we're still running it through legal though. I mean, we're we're that's probably going
to be the biggest thing is how how is our liability kind of handle that? If you know, make sure if there's a the fire alarm goes off, which doors are egress, which ones uh unlock with the mag locks. I think generally all of them do, but signage. Um if someone gets
hurt, what are they used? We need a phone in there. Um things like that that logistically we're going to we're working on, but but we did get get a quote uh for it to go forward. So, we're still kind of working out some of those logistics as far as, you know, key fobs for that is they'll probably be
different than your little badge you scan in with. Are we going to scan in, but that's that's the steps we're at right now. So, we are still kind of moving forward on the idea of of being open some extra hours. It won't be 24 hours obviously, um, but maybe some hours on on the weekends, uh, being open
maybe till 11, being open in the morning at like 5. Um, you know, we we we talked about, you know, the security part of it. What, you know, what if somebody opens a door or brings in five of their friends to work out, those kind of things. Um, which
will be video monitored. So, I know um just from talking to staff, other staff uh I think it was I don't know where not crunch was it? It was uh Anytime Fitness Fitness >> like they monitor it 24 hours a day and when they and it it'd be an off-site monitoring and if they see somebody
sneak in past then that that >> that passholder would they get revoked. So I don't know if it's something like that. I don't I don't want to talk about the negatives right now. I think the positives is we're moving forward with it. Uh even with the the budget constraints and we do have um the park
impact fees that we'll end up paying for that that we have. Um, so it won't necessarily come out of the budget. I know I'll talk some money here, but that one will not hit our our bottom line. We have park uh impact fees or basically park improvement fees that we get um that would be able to cover
that. And I'll I'll talk about a few other things we're hopefully going to spend that money on. We have about 250,000 uh that we can spend from park impact fees uh throughout the year. So, um, so that's kind of on the hours, uh, and
kind of the the followup with the FOB system. Um, hopefully we can get that going, you know, as soon as we can to have more hours for everyone. So, um, you know, just like everything else with with the budget, we slash just about everything.
Uh, not everything. I mean, there's still some there, but every every line item we we we um we made cuts to. Um so some of that will affect you know what happens in the park. Luckily we have these park improvement um funds to improve the park
a little bit. Um those can't be for necessarily to imp it's not really park improvement. It has to be something new to enhance like we don't have a monitoring system and we don't have a fob system to get in. So we have that. I mean it's not for re redoing a fence or
um you know even even the road impact fees. It's not to redo the road, it's to improve the road, widening it. So, it it's kind of a a wishy-washy kind of thing, but we can improve it, but we have to do something that's new um for for the residents. So, um so things like
uh the shade sales, we can still do those. Um you know, we're still working on the shade sales at the fitness court now that we know we have a little money uh to do that. Before we were kind of at a crossroads as to how we were going to fund those. Um, but we are getting quot
starting to get quotes for that uh for both that and then the the pickle ball court um to get a shade sale in the middle where the the kind of the gathering place is going to be uh between the two courts. So, um also the walking path, if you've been down there,
I know the to satisfy the the $1 million grant, we had to have a walking path. Well, of course funds were were tight. You know, we when we got that, we probably could have done concrete. um before Hurricane Ian, you know, how many
years ago? But so we are we're going to use some of that that impact fees to pay for a um a cement walking track path six feet wide that'll go all the way around the park. That way anybody with strollers, whe strollers, whether it's
kid or dog or pets, um or wheelchairs, um people with, you know, with walkers or accessibility issues will have a much easier time. It's also much more resilient. If we get that flooded, the concrete, unless it gets, you know, picked up, um, you know, the rock is
just going to the shell is just going to probably wash away. So, we're going to spend a little money and and improve that. Um, the park is going to be hydro seated one more time. That was all part of the plan. When we hydro seated, it was during rainy season. We kind of knew that, but we needed to get some some
grass on the field to fulfill the loan or the the grant. So, um, so that as far as the the the grant goes for the park, it's it's done. I know it doesn't look great. We're going to still do modifications on it. They're going to come and hydro seat it again, um, now
that it's not rainy season, uh, and then continue to water it and then the whole field will be be grass and maintained. So, um, the pickle ball courts, we are still working with the company. Um hopefully they can start soon to start the pickle
ball court or to start painting the pickle ball courts. Uh I g I just gave you a really rough design after we had to move it because we still have plumbing and electrical on the pad where the the town town hall was that we have to get out. Um it's very
rough. Don't it's not the scale. It's not even how the courts are going to be situated. Um, I think the plan is to have two courts and in the middle of those two courts where it kind of bends, um, is to have, and correct me if I'm wrong, Neil, is to have more of a kind of your pavilion and benches where you
can wait there. So, it'll kind of be split up, two courts, two courts with a little bit of an area in between for a gathering spot that'll have a drinking fountain, that kind of thing. So, um, they'll also have access to the courts through there, too. So, um the plan isn't to have them, you know, four right
on top back to back. It's going to have a little gathering area in the middle um for that. So, that's pretty much the extent of the park the the grant that we got, the $1 million with the $1 million match. So, um we're wrapping that up and then
that should be complete and then we can work on other improvements, uh the shade sales, those kind of things. So, >> so, so Jeff, just help me understand. Um, I know there's been some some sort of delay, you know, I don't know. Um,
because I thought we were originally talking about the end of September or something, you know, and now it's almost the end of October. I'm just I just think people, it's not a criticism. I just want to know like is there a plan? Do you have a project lead or you know
what's what's the ETA? >> Well, we have to put out the the concrete walking path. We have to put out as an ITB um intention uh intent to to bid. That is a like we've talked about with the pool and we've talked about other things. We have to put it out for 30 days. Um we're working on the
ITB right now. Should be finalized hopefully by next week. Then it has to go out 30 days and then it has to wait after we bid it or after the the bids come in, we do a bid opening and then it's a 30-day um kind of a wait period, a protest bid period if you will um for
30 days and then we can award after that and then it goes to council then they can award. So the actual concrete path probably will be I'd say two to three months yet or three three to three I'd say three months uh to get that started. So, >> but what specifically what is the
timeline on the finishing the pickle ball courts >> as soon as they can get in? We haven't schedu I think you've been playing phone tag with them. So, they said they can do it soon but we haven't got a hold of them to actually been trying. I would say in the next two weeks possibly maybe
earlier. >> All right. And can we talk? We're we're just getting pounded because the notes, you know, as as being on the bore cap, everybody knows that we're the word coming up here. And if we didn't get it's really not even fun playing pickle
ball right now because all they do is beat up us. And and I went just went back on my notes and my notes go back to June 2nd. The courts were supposed to be open and here we are. >> June the the the grant isn't ended until October 31st. So is at least it was going to be that.
>> Yeah, with the delays, but we've got a we moved the pickle ball court. So people just showed up. We didn't have any discussions on that. Now we've just got this concrete slab sitting out there. There was debates. It is tight with the a with a ATP that you need.
You've got 30 feet in width going on back there. Now you're telling me you're going to put a sitting area in between there. And just going back to, you know, the pickle ball courts last year when we said we were going to take over the tennis courts. We just kind of threw some tape out there. We've got some nets
that aren't really working. This morning we are we had nine courts. We had to move to Ocean Harbor because we do not have enough courts here. And we don't even have seasonal all the seasonal people here yet. And Ocean Harbor has been nice enough. They've got nine
courts over there and we had them full today. And that doesn't include what you had over here. But where so when when are the courts going to be done? And what are we doing to them? Are we putting fences? Are we professionally painting them like a full pickle ball
court? What size fences are we putting up? Everyone's concerned about the road over there with the balls flying on the roadside. Can you get a little bit more elaborate on what you're going to be doing and give me a better time frame that we can go back and communicate to the community? >> Yeah, it's the same company that that we
got to do this as we did the tennis courts. So yeah, it'll be professionally done. >> So, but I'll let Neil talk about the specifics. >> Yeah. So, what we've kind of discussed is um what Jeff touched on is having like two courts in a fenced enclosure. You can't really fence them all in in
one enclosure because of the curve right there. Um but basically, it will be like a a shade a shaded area in between the courts. Um we did have to go back and redo the asphalt because the first um job that they did there was a lot of like low points and the um company
that's going to be doing the work, they said basically you need to wait at least like a month to let that asphalt cure because if you try to come in before that and put down the actual surface for the pickle ball courts, you can have a lot of defects and issues like that. So we're from that second pour we're pro
we're right around about that time frame. Uh but he's local working on another job literally right across the street. So he can start right away. Um so we hope to have that done, you know, hopefully by, you know, November, end of
November time frame. I know that's >> but more specifically, so they're going to be painted pickle ball courts. >> Yes. >> No, you're not going to see that. >> But what's on what's on the bid for the fencing >> and where are the plans on where the fences are going to be laid out? what we've discussed. I don't have like
a site plan exactly for the fencing, but basically, >> but how can we say that we're going to have them open in a month when we don't even have >> we have a the code in includes the fencing, >> right? >> So, it's it'll go around. We just have to give an area for the permit. So, they'll do I think it's is it eight or
10 feet on the >> He's going to do eight feet is what we talked about. like that whole like back side of both enclosures like that goes right up against that road right there between the ball field. That would be the high point. And then they would also like basically come around on the sides.
The short sides would be high and then come around to the front because you're not you're not going to enter from the street. You're going to enter from you can enter from the sides but also from like the front where that sidewalk is is but you'll have gate access there. And that would start at eight feet but then like kind of come down like on an angle
to five feet. So you know the front of the courts would be like a lower height and there will be dividers between like courts one and two and then also between three and four. So you know you don't have to worry about your ball going onto the court. >> So when you say we've talked about it
has it been ordered? >> We have the the quote has been signed. We just have to schedule now that the asphalt's ready. So, is there an opportunity that we could get some people, i.e. Pam, to look at and a few pickle ball players to look at those
plans just to make sure that we haven't missed anything before we drop everything in. >> Um, we could have a private meeting if you'd like. Yes. >> Yeah. Just I'm I'm just saying >> I mean these guys these guys do courts all over >> Southwest Florida and Florida, so they
have a good idea what they're doing. >> Ze courts. Okay. >> And and I think we we did get rid of the tape on the pickle ball courts on the tennis courts, right? It's it's now painted. >> Yeah, we put in permanent lines. >> And if the if the we'll do an assessment of the nets if those need to get redone,
we can do that. But there should be seven courts back there. >> They're they're there are we'll have let's have some further discussions on Tennis court. So, uh again, worst case scenario, when would the four pickle ball courts be open?
>> End of November. would be the latest, I would think, but we all know that delays happen and >> Okay. >> Yeah. There's a lot of moving parts to Bay Oaks Park and not just pickle ball. I mean, there's the pool we're trying to get open. There's the grant we're trying to get done. Um, we we did some
additional Well, that's the other thing. If if we think that vehicle traffic is going to be an issue by the pickle ball court, we'll just block that off like it had been in the past. We've all been Everyone's been parking back here. So, that's right. We moved.
Everyone's been parking up in the parking lots and walking back. >> We have we have eight additional spots that we made down by Bay Oaks just because that was a that was a need that >> Yeah, we've been letting those who that a little bit harder to walk further back. We've been leaving those people leave the spots for them. So,
>> yeah, >> it's great having >> But we can they did have a gate uh before that didn't allow vehicle, but we get it from both sides. Why can't I drive back there? It's hard for me to walk back there. Um, so it's just a matter of balancing all that. I mean,
making everyone happy isn't going to happen. So, >> Oh, yeah. No, I I think it's fine. >> But we can we can definitely do that, but I I just we opened it kind of for a reason. And >> no, if and it's been working great for those who cannot walk. So, I think we have nobody else has been taking advantage of that. >> Okay.
>> All right. So, the communication will give be the end of November, we'll have the additional four cords open. That's That's the plan. As long as they can schedule us in. It shouldn't take him very long. It didn't take him long to paint the tennis courts. Two days, >> something like that. So, >> yeah. No, I mean, and that was one guy.
I don't have a full crew for this. So, >> yeah. But >> progress. At least we have progress on this. Now, the pool, I guess we have progress. Um, the CDBGDR money. Um, so we we had it out for bid for design.
Um, we had one company, I think, did we talk about this last meeting? I guess I don't remember. One company that that did bid it or that that put in a bid proposal. Um, when we reviewed it, there was some kind of some red flags for us. They when we
went to Biz Hub, the company that they bid it under wasn't a valid company. >> Um, now >> yes, that that is definitely an issue. Now, they do have other companies. they they work and how they explained it and I'll just say
how they explained it for for fairness is that they have multiple companies that they use. These two just got together to do this project and we're going to call it something else their their business, but they didn't bid it that way. So, we didn't get a a great feeling on that. So, we ended up having
the council reject that bid. Um, I think there would have been some some issues with that one being they they said they could redo it on Bizub like by the end of the day, but why why didn't they do it before they bid? That was kind of our thing. So,
we only had one this time. Um, the if you remember right, we had two the time before they did not rebid. Um, so now we're back to it. It I believe it went out this morning. Um, if we know any companies that you want to not recommend, but just let them know that
we're going to we're doing this design, they have 30 days on Demand Star to uh to put that in. Um, now again, we don't have to get three like we had before. We only need to get one. As long as they are, you
know, our selection committee approves that, we can go with them. Um, so but right now we're having hard time people just getting in here to design it. Um, >> Jeeoff, when does that close >> that that process? >> 30 days probably from today.
>> I I'm pretty sure this one we have this Newton Park and the North Water Tower on that. I believe it went out today, but I can I'll let everyone know, but it's 30 days from whenever we Well, we advertised for seven days, I'm sorry. And then it goes out and then they have 30 days. So,
>> thank you. >> Um, >> and Jeeoff, is that for the design or the actual >> That's just the design. We're still >> looking for bids just for the design. >> We've gone through, this is our third round of design to try to get one. The first one, if you remember, we only had two companies. We needed three as far as
the uh the Lee County and the HUD requirements. We needed three. Then they said, "Okay, well, you've already done your due diligence. If you only get one, you can go with one." We got one. and I explained kind of our our process on that and having, you know, our recommendation was to have the the
council reject that and go back out for bids. So, it's really I I I hate to say it, but it's not from lack of trying. Um >> Jeeoff, I want to add something on definitely in having your back on this and giving background to whoever wants
the background is um municipalities who are building aquatic centers right now are building aquatic centers that are a minimum of 12 to 15 million for a basic aquatic center. So they're not going to be as
attracted to something like this. >> So Job's level of patience is about half of what we need in this whole process. >> It's it's not going to get easier because and that that's not me leaning in saying this isn't a big enough
project. It's this is the project that we have. this is the ability that we have to do and you know going to the maybe it's more for my time um in looking at what the project really is.
is I know we're pretty far down the road and certainly don't want to start that again, but the we're in the price category of the retro pool um you know the retrofitting of pools, not necessarily what we think
we're headed towards. And you can you can do that really well close to the amount of money that we have with the companies that come in and do a retrofit of your pool rather than it's really a rebuild. >> Uh it it probably should be. Yeah, cuz
this is almost a retro. I mean, we can't change this the footage of the actual pools, you know, we can't make them bigger. It's just part of >> Yeah. >> what it is. Um, so it's not like we can extend it, make it I mean, the the footprint is is our footprint right now.
Now, we can do some of the hardscape and and uh make improvements to it, but but we can't change the footprint of the actual pool, which is You're right. >> Yeah. Well, that's where the there's a whole I wouldn't call it a cottage industry. It's an industry within the industry that is coming in in situations
like this. Okay, you can't build the $20 million facility. You have a hole. You have a pool. Its plaster is probably shot because it's sat um who knows other things where they basically put a new different type
of surface in the same hole. And um I'm not telling you something you don't know, but maybe just to fill in for everybody else, >> you know, how that industry works from, you know, 50,000 ft is people aren't going to be knocking down
the doors for what we're what we're really leaning in, telling the world that we want, >> right? >> We just need that one. >> I know. And and they're out there. It's just finding them. >> Yeah. I heard I heard your question that that we can help look for vendors. Can
you help with the scope of the design? What do we look >> It's on So basically I would just tell them that we have a uh a pool bid out. It's on demand star. Um I I'm sorry. I'd have to >> that's but is the design just looking at the scope of the work that needs to be done or actually going and quoting the
>> it's the design to give to a bid process to actually big process to actually build it. So, that's kind of what we're This is our third time going at it. We hope third time's the charm, if you want to go with that saying. Um, >> do we know anybody that we Does anybody
in the board know anybody that we can reach out to? >> They've been reached. >> John, that's not what I wanted to hear. >> I know. I know. It's not what I want to say. >> Yeah. And John, thank you for that because Yeah. If it was a 123 million,
$20 million facility, we'd probably have people, >> you know, we'd have to >> I mean, because these are people that I know. >> Yeah. >> And and this is going to be a good update to them. >> Yeah. So, yeah, I I you're right, John,
and that that's a good way to put it. Um that's probably where we're why we're finding such few. But um I believe we can we can reach out and just say, "Hey, look, we're rebidding this to the ones that did it the first time around." Um this is and I I don't want to keep, you
know, beating this, but this is the money we have to get a pool back. We don't have any other options um right now. Not to say we won't in the future. Not that we won't stop trying to write grants, but grants in general right now
have been going down. You know, we talked about even cellcap. We tried to do 32 grants. All of them got kicked down this year. There's no longer funding available. So, it's just the the nature of where we are right now. Um,
you know, and I think we you're right, John. I we don't stop the process. This might be our shot for a while. >> How far can Joe Public being me get into Demand Star to see what it is to better educate
my calls to people >> that I I'm not sure type of service >> for the industry. >> Sure. >> But when I who've been in it for >> Yeah. Yeah. >> 30 40 years on the other end.
I don't want to give I don't know as an answer to anybody that I'm going to approach on. >> Is there any reason why >> and they can look but I need to I need to sell it for them to even look. >> But is there any reason Barcap can't request a copy of that bid since it's underneath our platform? >> Sure.
>> Can we have a better likely it's on our website anyway. I got >> email the bid out to all of us and then I challenge everybody in this group to go out and find two or three PE pull companies to help. >> Yeah. And again, we're not we're not recommending that'll throw this thing
>> for a total loop. Don't recommend. >> No, no, >> no. I'm I'm just being clear like I don't want this I don't want to get somebody good and then because >> we want to expose that this job is available. Yes. >> That's how we get right. That's how we get bid protest and have to go read bid again. So
>> So how how exhausted were your searches with regard to this redo of the pool in the first place because from what I understand from Neil, they looked at virtually every pool company that was qualified, I think that's the operative
word, that's qualified to redo this pool and that they just didn't come forward with a bid. So, are are we saying that we're missing some people that we hadn't approached? >> Yeah, I I don't know. I mean, it goes out
anybody in the entire US can see it, >> right? >> Um, >> and I'm guessing if I'm a pool company, I don't I mean, well, we can bring in the clerk's office next time. I'm not a expert on Demand Star. Um, I'm just giving the word out that it's out there. So, I mean, I'm assuming if you're a pool company, you know how to get on,
but uh I don't know. I I can find that out from the clerk's office on if anybody can just get on Demand Star or if you need a a license number to get on. I I really don't know. Um, but I can get you the the ITV for sure. >> The wall is pretty soon right away when you try to find stuff.
>> Yeah, >> the walls up for >> Yeah. >> access to the >> And I know people can get alerts like I'm assuming, you know, if we did community pool, you know, this go people get alerts on it like this is going out for bid or this one. So
yeah, I I just I would encourage that, Michelle. So thank you. I'll send it out and then uh right now again we're just looking for design and the the pool is there. Um it's not like you're redesigning the entire thing, but we also don't know what it looks like under
underneath. We don't know what the piping looks like. Um we know we have to redo the redo and raise the the pump room. Um and costs on that aren't going down anytime soon. So, um,
>> in in the I know we've been down some tangents on the legal side of how it all all the bids work, but, um, the other thing that's in this industry and in many of them now, um, can who gets the design
build the design? >> No. >> Because that's the other thing is this industry is consolidated and they all have their own design house for the pool they're going to bid on. Yes. No, that if you if you get the bid on the design, you cannot >> I know it's not just swimming and it's all over.
>> If you do even a scope for the bid that goes out, >> um you cannot uh you cannot bid the the actual construction of it. >> Okay. >> I think that's I don't know for sure, but I'm guessing it's just maybe an unfair advantage.
>> Yeah. >> Only we know how to do this design. >> So, um that's where we're sitting with the pool. I just want to keep saying it now for how many months now? I was hoping and we were kind of told at the beginning of the CDBGDR project that it
was you were going to get the money quick, you know, it's just not happening. I mean, we look at Newton too, which is probably going to be the easiest project because there's no actual real structure to it besides some cheeky huts and we're still waiting on design for
that. So >> the the motivational worst case scenario question, does that money time out at some point? >> No, we we're still okay. We have we actually have weekly meetings with them. Um we have well we have internal weekly meetings with our staff about CDBGDR
just because it's I mean it is so much paperwork and so many regulations. And then we have one with the county every week. Um every Wednesday morning uh we have it with the county. So, yeah, they're they're not >> I mean, they're um >> I would say I wouldn't say they're
concerned, but they're pressing us to >> sure >> keep moving forward, which we are. And they they know the struggles. They've offered, you know, they've been helping us out, too, with uh you know, reaching out to people and putting the word out there. So, they said it's not uncommon with the CDBGDR money uh projects.
It's just a lot of hoops to go through. Hoops we need to go through to get the pool, which we're doing, and it's just been a process. So, I'm I'm sorry I don't have better news, but hopefully um in a month, month and a half, we'll have a designer. >> Well, I tried to give the worst news, so
you still look better. So, >> thank you, sir. >> But yeah, I know. I we I hear it still, you know, whether it's on Facebook or people calling me up or emailing me about the pool and um you know, it's we're getting a park and
then well, but what about the pool? Yes, I know. I I know. And that's fine. Keep calling if you'd like. I I can I can discuss you know, what what the process is a little bit more, but it's it's a process and that's part of that $1.8 billion that the county got. So, it's
tells you how big that project is. Um, other than that, what else was I going to talk about? Sorry, I took up a lot of time. >> It's okay. >> I've just kind of got my report and I did provide a copy of it. Um, because this is a little more like to um up to
date than the actual like monthly report that we put out because that goes out at the beginning of the month. So, uh, this kind of fills in the time between. But uh we've made good progress with uh Bay Oaks as far as um some of the items um
with the actual rec center and then our recreational programs. Uh we've been adding the white vinyl fencing you see um to extend behind the rec center. We've added some new mulch and some stone uh on the front where the garden clubs area is um and then around on the
sides of the rec center. We added eight parking spots u behind the rec center. So, that's a big help for um all our pickle ball players. Um and then we've got a new hours of operation sign. So, we updated the the sign in the front entrance. And then
just uh recreation programs, we're up to 25 kids now in our club rec after school program. Uh that second bullet point is from the last report, so disregard that. our fitness and gym um just check-ins. We've had 741
check-ins um from September 1st to October 21st. Um so it's starting to pick up. I know in season it's going to, you know, pick up even more. The morning hours are our busiest time um from about 8:00 a.m. to 10 a.m. Uh for open basketball on Friday evenings, we're
averaging about 10 to 14 participants. Uh and then fitness classes, all our classes have started back up uh as of Friday, October 17th. This includes a spin, senior spin and tone, zumba, gentle yoga, and ayenar yoga. Um, we're
also talking to someone about a possible um taichi class. Uh, and that might actually end up being something that's offered over at the moundhouse. So, but one way or another, hopefully we'll get that started back up here and then or
started, I should say. Um so we have fun days available that week of Thanksgiving. Um that's the Monday through Wednesday. Thursday, Friday will be closed for the holiday, but uh we have those fun days available those three days. And then the boss program is going well. Barbara is doing
a great job scheduling. She scheduled trips through the end of March 2026. Right now we've released the November December trips. Um it was great at the uh grand reopening. We got a lot of um people that were interested. So, we're starting to see we've got individuals signed up for all our trips and
everything's in our civic rec program now. So, they can pay for the trips they want to do. Um, and there's no there's no cost to be in the boss program. So, it's really kind of all cart whatever trips they want to do. Um, and there's no, you know, non-resident resident charge. It's, you know, flat rate for
each trip. So, uh, that's going well. We're starting to see some good signups on those trips. We're also looking to start a Uker card group um and like a coffee and crochet group that meets uh could be weekly, could be like once a month in that community room. We've got
some interest uh we just, you know, hopefully we'll get a few more to make it, you know, actually happen. So, Barbara's working on that. Um, we had uh youth sports clinics advertised and it was basically for the middle school ages because we, you know, we're trying to do more for our middle
school age kids and we didn't get a whole lot of demand initially, but we did get some parents that had fifth graders that we felt like it was close enough we could kind of include fifth graders in that. So, we've kind of rescheduled the start date to November
10th on that program, and it's going to run on Mondays and Thursdays from for six weeks um from 6:00 to 7:30 p.m. And um hopefully we'll get a few more, but I think we're up to like four, three or four right now. And uh we can still make that work. That's kind of like the direction um because we're having
troubles with getting like the numbers to do leagues is kind of offering more like clinics where we can kind of teach kids the fundamentals of like different sports um and still like offer programming like that and not have to have the huge numbers that we'd have to have to have like you know baseball
leagues and our own you know sports leagues. Um we do have a family holiday event that we just booked on December 18th. It's uh basically Murray the Moose and Santa. Um this is a local author that has a book
that he wrote called How Murray Saved Christmas. So Santa and the Moose will come in in character. He'll do a book reading uh for families and we're going to offer it uh from 5:00 to 7:00. So a lot of our Club W kids, the parents can come in and they can do like their their
you know holiday pictures with Santa. Uh we'll have like some you know refreshments and they can do like a holiday craft as well. So it'll be a nice event. It's a free event. Uh there's no charge to the town for this. He just will have his books available for anybody that wants to purchase one of the books and he can autograph his
books. So, it's kind of fun. Um senior softball start back on November 4th and they'll be in the mornings uh Tuesdays and Thursdays at the ball field. Uh so we're looking forward to that. And then we've got our Beach Kid foundation uh pickupball tournament that's going to be
Saturday, November 15th. And then they've got individual tournaments that will be going on for beginners, uh, intermediate and advanced players. Um, we also just signed a contract with Powerlifting America. They're going to be renting the rec center to do um,
basically like a powerlifting competition. That'll be Saturday, November 8th. Um, and that's something that we've done previously at the rec center. So, it's probably on your list, too. But we we we finally got a team, a little league team to come and practice and and play. Uh hopefully Tuesday,
Thursday. Right now they're starting with Thursdays. They're out of they're a a team out of kind of Fort Myers. Uh but they wanted to come down and take a look and and uh think we have one of the better ball fields that they practice on. They were practicing in for the
league in Lee County. Um but it was hard to get field. So, they came down, took a look at ours, and they're going to be using it Tuesday, probably Tuesdays and Thursdays uh during the season and possibly Saturday. So, they want uh the the uh Bay Little League field to be their their home spot. So,
>> that's great. >> Yeah. Um so, even without lights, they're they're excited about it. So, >> awesome. >> Uh we've also been in contact with a couple different um basketball youth basketball organizations. um reached out to the the AAU national basketball. Um
I actually talked to their coordinator and we're looking at dates for like a weekend basketball tournament at Bay Oaks somewhere in the time frame of like February uh to June of 2026. But that's exciting. Uh AAU is nationwide, so they'll really give us hopefully some
good exposure there at the rec center. I'm also um meeting with um a group that's with the TNBA. That's another youth basketball organization and they're affiliated with the uh Orlando Magic. It's the TNBA out of Tampa. So, they're going to come down and uh look
at the facility actually tomorrow. Um hopefully we could, you know, get a clinic there and then maybe if it goes well, kind of branch off into some tournaments. Uh and then we've got another team that I think I mentioned this at the last meeting that is local to Southwest Florida. It's a AAOU team
that is looking to uh expand. They've they're a newer team, but they've really grown in the last year to the point where they need more facilities for all the kids that they have. So hopefully we'll have, you know, a good chance at getting them here and using our facility on a regular basis. And that would be
probably uh like the beginning like January, February of 2026. >> Um we've also been looking at a um it's a program called Peach Jar. It's what the Lee County School District uses. It's
kind of a um third party if you want to have your flyers distributed to the schools. So, we're looking at that just because it used to not it used to all run through the school district, but they have a third party now and just to see how that would work and if that's something that that might make sense for
us to try to like, you know, broaden our reach with some of our programming. You know, certainly Heights Elementary, um, you know, um, Lexington Middle School, a lot of the like elementary and middle schools that are off McGregor that kind of have a straight shot here. Um, be
great to get some of these flyers like going homes with the with the kids, you know, to parents and help us get the word out a little bit more. Um, so we're looking into that. And then we did meet at the library last week, Aaron and myself, to just talk about uh, Bes Park a little bit and some of the programming
that we have at the rec center. Um, so it was a really nice meeting that we had and they actually want to reach out to the friends group to to have the friends come at one of their future meetings to be like a guest speaker. So
um, but yeah, then we have we had like about 50 people I think for our uh, grand reopening. So that was really good. Got a lot of good exposure there. We had 14 vendors. So I thought it was a huge success last week. And then don't forget we've got our Fright Night coming up on Friday. Uh we're expecting about
300 guests. Um that's from 6:00 to 9:00 p.m. on the ball field. We have six inflatables, a DJ food truck. Uh we have a stilt walker that's coming that's going to be like doing balloon animals for the kids in costume. We have a table where we're going to have like small little miniature pumpkins with the kids
can with stickers like decorate and take a pumpkin home with them. Uh we'll have um Karen will be there as one of our judges for the costume contest and we're doing a trunk or treat. So, we're gonna also award like the best, you know, trunk or treat. Uh, and then we also have Will, our town manager, and then
Howie will be our other judge. So, that should be a lot of fun. Uh, you know, it just, yeah, we're looking forward to a great time with that. And that's that's pretty much our report. So, I don't know if anybody have you have any questions, but >> do we have enough volunteers after the
three I gave you? Do we have enough? Because I have >> We do. And we've been putting them through HR just uh because they have to, you know, go through a application process um and we have to have them like sign in the day of just so everything's done properly. Uh but we've been doing
that. We've been sending everybody that we have um you know to HR and then and also send them that application. So we should be good. My son's coming out. Um it's really the inflatables that are the biggest need and um we have six so we wanted to try to have two volunteers.
So, if someone needs to take a break, there's still somebody there. >> And do we have I saw Publix, thank you for the candy. Do we have enough supplies? >> So, yeah. Uh, >> we need more supplies, don't we? >> No, we are. We We're just getting a few more gift cards for the contest winners. Um, but as far as candy, we're set with
what Publix gave us on Monday. It was like my whole cart was full. I thought it was going to be one box. It was like five boxes. So, we're set on candy. Yeah, we actually going to be dropping off. >> So, do you need a couple more gift cards? Uh we're that'd be great if uh if you want to do a couple
>> then that would that's for the judging for >> yeah for the for the costume contest winners and the trunk or treat winners. So we've got we've got like about a third of them but we will go out and get the rest. But if anybody would like to donate, we're trying to do all gift cards for Amazon for that.
>> So Amazon gift cards. >> Yeah. And I can I can email you the amounts because we're doing like different amounts for like first, second, and third place. So >> All right. >> Yeah. >> Yeah. Yeah. And I just want to again thank, you know, everyone that that donated to it because we don't have a budget for special events. So, we were
lucky enough to get this entire event paid for, I believe. Um whether it was through donations or donations of candy. I mean, obviously, we'll have to pay the staffing, but that's well well worth it. Um but it's, you know, community members, um you know, Beach Talk put it out, too, and we probably get a lot of
candy through them, um and volunteers. So, it we couldn't do this without the the the residents and the and the town's help. So, yeah, I just want to say thank you to all of you that that did donate. >> And another thing I want to mention just u with pickle ball before I forget is
with the new fee schedule that just came out for this budget year, the indoor um pickle ball play is included in the membership. So, there's no additional charge as long as you have a sixmonth or an annual um resident or non-resident membership. So, we'd love to get some of
the the folks that are going over and, you know, because I know our outdoor courts, we're season's coming up and, you know, we're getting more and more players each week out there, but um we'd love to have, you know, everybody come in and and and play and and you know, maybe there's a way to look at um and I
don't want to get too far ahead of myself, but certainly like extending those hours a little earlier because I know everybody wants to get up and get going early. um and 10:00 a.m., you know, is is maybe a little bit too late. So, maybe there's a way to look at that. Uh because we'd certainly, you know,
maybe in and you know, if we can't get everybody inside, maybe half some are outside, some are inside, but you know, we'd love to have everybody there. >> Do we have um or have they been published? I know. Thank you for the pickle ball update, but are the new feast schedule been released to the
public? I believe it's on our on our Bay Oaks page. I just talked to Nicole, our PIO, and we looked at it and I believe it those are current that are on the web web page. >> So, they're on the on the web page >> at the Yeah. town's web page. And the memberships have increased slightly, but
I you know, it's anywhere between the six month and annual resident non-res about 10 or 15 to like at the very most about $25 more. Well, to your point, I think you will get some people excited with that change because we had quite a few complaints. But how are we communicating that to everybody so that
we can get them to come in because people just don't go check your website every week, >> right? I think well we went out about a month ago and and the plan is to go back out to the resorts and to get a lot of our programming information, our
admissions information and the pickle ball obviously to like you know Margaritaville, Pink Shell, Diamond Head, but also some of these vacation travel companies like we'd love to have them include our information in like their welcome packet that goes to like
their, you know, when the people come down on vacation. So I >> I was I was specifically how do we communicate to the residents? >> So I I do know the newsletter that goes out they take it they take it right from from civic wreck which are our members and that gets mailed out emailed out to them which
>> Okay. So that'll be coming out the new the new rates will be mailed out. That was my question. >> Emiled. Yeah. >> Or emailed out. >> Yeah. There's Yeah. And anybody can join that um that newsletter. But yeah, so Beos has a monthly and then the the town does like a monthly with all the departments updates. So, we'll be in
both of those newsletters. >> All right. Are we >> I had a question for Neil if you guys can hear me. >> Okay. Yes. >> Not sure if you can hear me. You said there were audio issues last time. >> We had asked about checking into Silver
Sneakers, the program at the last meeting. >> And I'm wondering if you were able to do any research on that. >> I did. I I had to. I talked to an agent and they said I needed to go online and do an application for the facility. They couldn't just give me an answer over the
phone. So, I did put in an application for Bay Oaks as a facility to offer Silver Sneakers. They did tell me it's a it's a long process. So, it's only it hasn't been that long, but hopefully I'll hear something if not by the end of this month, by sometime in November if
that's a possibility. >> Yeah. And if anybody remembers, we we kept getting denied, denied, denied, denied, denied because they said there was uh facilities within, you know, a range that were even off island and we we made the argument last time that it
takes maybe sometimes an hour or two or more to get off the island and takes time to get on. So, we end up did we did get approval before. Um, and yeah, I remember from last time when we did this and Danielle was really helping with it,
too, is we'd call for an update and they said, "No, it you're just in the queue." They couldn't give any kind of update. We don't know. Whatever it says, you're in the queue. So, we'll we'll push a little harder. Um, see what we can do with Silver Sneakers. But, I know we were approved at one point. Uh, whether that maybe ran out with all the the
storms, um, we'll see, but we'll we'll work on them. Yeah. >> All right. Jeeoff, I'd be I would assume that you have a little experience in that from your from your prior life. If I still can't I so sorry I'm on Zoom. My
wife kept begging me to go on vacation. I got sick of saying no. >> A question. >> Did I didn't I didn't I did not understand what he said. >> Just that last part. Can you say what? Can you say that again?
>> We can hear you. It just was a little mumbled. >> All right. I'm I'm assuming that you have a little experience with this, Jeff, besides your last try with the Bay Oaks. >> Yeah, I was working with with Danielle and then even before that I, you know, I
worked with with some uh recreation companies that we had Silver Sneakers. So, it's just a different it's a different organization. I was in Minnesota at the time and now dealing with Silver Sneakers Florida, it's you got to start all over from square one. But we are still working on it. We have gotten approved in the past in the past
uh two years or three years right after uh well probably two years uh after Ian. So we should be in the system as an approved site. It's just a matter of getting back online with the application. >> I think it's an important issue. Can we add it to the agenda for a follow-up at each meeting? >> You guys sure can. You set the agenda at
the end of the meeting. So >> great. All right. Do we have any more staff updates? I have one question on Neil. You said that there's starting to get some outside users uh for events,
>> right? >> Um do are you working from some sort of brochure with like the new floor and just like the the imagery that we have now to help sell getting use? I guess what I'm asking for is do we have
something like that on hand or some >> how how soon could we get to a just like a hot sheet to >> um >> with the conversations that I have with >> all the people that I know in national governing bodies there are sports that
we have ample space in that gym alone for regional competition. They're always looking for a new place to go. Um, they also they generally work with the facility, the whatever the visitors bureau is, and if there is a county or
citywide sports visitors bureau, um, those are like the three things that they have. But in an initial contact, just a a good one pager um, to be able to give, >> right? There's there's some new offshoots of some sports that are old
school sports. People will laugh at this, but you don't laugh at it when you see people coming to your town and staying in your town. Wrestling is now has an offshoot onto the sand. There are national competitions
and our national level wrestlers are winning those now. And it's something that the sports are always trying to sell themselves up to the International Olympic Committee as fun to watch, fun to do, fun to be around. They're doing it for the spectator and they're doing
it for the spectator on here >> because TV's >> people don't watch that anymore from their perspective. Um, that's a that's a little bit of a tangent, but it's not because even with if we call what we have limited now, getting some of them in the door on regional stuff, um, that
can grow as we grow. And we we're as wrestling as a as a a funny example, it could not be more perfect to have the amount of gym space you have where they can roll in mats for training and they can compete out on the sand. So, I mean,
there there's stuff like that, but I I don't know. It used to be called a hot sheet. I don't know what it's called now. >> Yeah. Sometimes a rack cards even a rack card. >> Just something that that can be made available. >> Yeah. Are we add We should update them. We had some they didn't I guess the old
the funny I guess it's not funny is >> because with the shiny new floors, the shiny new courts, all that sort of stuff. >> No, that's certainly something we could develop. >> Um but yeah, no wrestling tournaments. So, it would be I don't I don't have a lot of contacts there, but that that's certainly something that would work in
our space. >> Yeah. And Lee Lee County does have a a sports authority, I think, is is what it it's called. >> Yeah, I've worked with them on the open water swim that used to be annual. >> Yeah. So, I know they have they have a version of it that they promote. So, maybe just getting information to them
as they go out to, you know, I think they travel nationwide to try to to derm up business for Lee County. So, >> um, >> yeah, that's definitely good, good, good suggestion. >> And since I've been the squeaky wheel around pools, not just everybody's ears
here, but at USA Swimming, at World Aquatics, and all those sorts of places, they're now asking me, "How's the progress?" >> So, >> all of that being squeaky is building momentum. They're a few years now into using a
facility north of here in a triathlon uh lake. Um never want to be disparaging to anyone. It rhymes with Maris Moda. Um, and the
the facility is not this facility, meaning the Gulf, and they want back. And the Olympic Games are going to be in relatively calm, relatively warm saltwater. So, training opportunities and buildup competitions.
Local kids won't come. National federations from around the world will come here. So, the the more um promotional info we can get, the better. >> So, I'm just wondering when you talk about rack cards, because that could go
into all the hotels here, it can go into the chamber. Um, that could be something because I know we don't have a budget for it, but it certainly could be something that the friends group >> could actually fund, I would think, and
put together with the help of people in Bay Oaks. >> Yeah. Yeah. I mean, I I think um I want to I don't know for sure, but I think Nicole put together the rack card for Mount House and maybe Moringfield. I'm not sure, but Okay. >> Yeah. to get one. Um, >> but I mean there's printing costs
involved with all of it. So, >> printing and distribution. So, >> but the thing about that now is if you build the document um 10,000 or a thousand or 100 or 10 stickers with QR codes
>> absolutely blows away the budget of needing to print like we had to do all the time. And you know, if if in every room for temporary lodging on this island and surrounding ones has a sticker somewhere in it with a QR code,
>> um sometimes you get some really funny stuff when you push that button. But, uh it could be informative and you know, if somebody's coming here, there are there are fitness classes and those decisions are now being made by people before they even book where they're going.
>> Yeah. And pre pre >> code beats it all >> pre and you know we did have corporate memberships from some of the resorts >> um and as they it was a lot of not the bigger ones um but some of the smaller ones like my site for sure was right there they they did the the corporate um
one so they just kept they had a pretty much a membership for each room you know so if you stayed in the room you could use the pool and they paid for that so yeah bringing that back as we get some of these you know mid to smaller size resorts uh online and if I mean if if
the Margaritavvilles and the pink shells and the Diamond Heads want to want to latch on too, that's that's fine with us. But a lot of times they have their own workout facility, but >> and the cost now only really needs to be compiling the information in one document online and then you just you
just get sent to it. >> Yeah, >> I know the kids are into like Instagram and stuff too, but we'll see. We did have two of the members of friends of Bay Oaks who offered up free free photography. >> Yes.
>> So they professional photography which is linked through Alex King's. >> Yeah. He actually he sent that to me after we talked at the opening. So they're beautiful. So um >> their uh >> drone footage too. So you can see that it' be nice when we especially when we
get the the the grass all set at the park and uh thing in there just to get a nice shot. I need a new picture for my wall. Anyway, >> that's the first I heard of the corporate memberships. I think that's a great thing to continue to follow up on. I didn't realize we had those in the past. All right. Um, do we have any
other staff items? >> All right, then I guess we're going to move on to member items. And since they've been so quiet up, Rick, I'm going to let you start with Do you have any member items >> being any issues that you'd like to discuss? What about the discussion when Oops. The
um >> I'm sorry discussion. >> Whoops. Oh, hang >> items for discussion. Oh, >> my apologies. I'll come back. Items for discussion. Proposal of future events at bailed.
>> Yeah. So, I can kind of start us off with that. But it's kind of our idea now that we've got this multiuse field going in. Um, we'd love to be able to use that for like larger like concert type
events. Um, but and I kind of Barbara brought up the idea I guess years back. We used to do like kind of like a taste of the beach, but I think it would be great to have like a, you know, all day weekend event where we have some of the local restaurants come out and it's like
a sample of everybody's, you know, favorite dish at each restaurant and maybe it's like a 20 or $25 the day of entry fee where you get a sample of everybody and then we, you know, can have all these different, you know, vendors come out and have tents and then
also have like live music, maybe have some rides and stuff for the kids. Just make it like a huge, you know, like a yearly event for the town. Um, doesn't I haven't gone too far with it, so I don't want to >> Are they doing I don't They didn't do it.
>> They used to do it. The chamber used to do it. >> They used to close down OSC, I think, to do it, right? >> Um, they did over to Salty Sam's >> doing it the last time, but I don't know if they're doing it anymore. Let's put
it that way. >> Something similar and >> but they used to do it every year. >> Yeah. And I know I know we've talked a little bit about it now. It's kind of >> with the whole friends deal that'd be a good event for them to plan, >> you know, and and raise money for for Bayo. So, >> but we could we can check with the
chamber. Dana or Da is the events coordinator there and just check and if they're not going to be doing it then it would be a great event. >> Y >> or maybe they'd like to have it at Bay Oaks. >> Yeah. Or they Yeah, exactly. in conjunction with the chamber and they could have it at bayos. >> Exactly.
>> Yep. >> Which keeps it on the island, >> right? Yeah. We just ran out of places to have it. >> Who do we have follow up with the chamber? I don't have any connections there. >> I will. I'll talk to Jackie uh Lisa and
we just actually just had a meeting with her last night, too. So, um we meet once in a while with >> Yeah. they're if they're not interested, then I would say to your point, Jeeoff, we can move it over to the friends of Bay Oaks. >> Yeah, I think it is it's those kind of things that I think the friends we could, you know, at least suggest or I
mean, I'm sure they'll come up with their own. Um the two gentlemen that I that I met with um are were really enthusiastic. So, thank you. I know you'll give an update about that, but I was really impressed with kind of the ideas they wanted and some
even even some ideas for the rec center that they'd like to see that friends probably could pay for. So, >> all right. Anything else on that topic? >> All right, then moving on to member items. Rick, we'll let you start. >> I'll set
I'm all set. Thank you very much. All right, Ed, do you have anything? >> I don't have anything additional to add. >> All right. Um, John, >> I think I've said enough.
>> I've never said that before. >> Karen, do you have anything to add? >> No, I don't at this time. Joy? >> Yes, I have a couple things. Um, so as a representative also of the community foundation, I just wanted to let
everyone know that I am planning a pickle ball tournament um, March 21 and um, the theme for this year is going to be March Madness. And we're going to just take a little play off the p the
basketball uh theme and show a pickle ball going into a basketball hoop just for fun, you know. Um so that's that's in the works and I'm working with both Neil and and Jeff to get our application in so that we can get approval from um
the town council. Um, and then I also in that last meeting did ask about the concession um, stand just because um, I was just curious about I know it's being repurposed for offices which is fine. I
mean it's you guys got to do what you got to do. Um, however, I was just curious uh, from a foundation perspective. We're happy to suggest that you use the donation that we gave I don't know a couple years ago for another purpose. Just curious as to if
you have given that any thought. >> So yes, the concession stand has been repurposed to the it's now called the public works office. Um since we don't have any facilities that is our facility. Um and
no I know I know I had to leave early that time but I know Neil did bring it up. Um, my thoughts were either to, you know, come back to the foundation and just see what if they had any suggestions on what they may want to use it or we still have a
guess quasi concession stand in Bay Oaks. So, possibly we could use some of that for a concession stand or at least a a snack bar, you know, something in there um that the residents can use and, you know, try to find a volunteer to to
maybe sit in there. But um >> where is that in Bay Oaks? >> What's that? >> The the kitchen area. Yeah. >> Well, but where >> Oh, the side of the gym. >> You know that the the restroom that's in the gym? Yeah. The ADA one. Right next there's a window. >> Yeah.
>> That's the So, if you go in those those doors, I think there's three or four doors. It's right around the by the restrooms. The men's restroom. >> Okay. >> Well, just off from the women's. I don't know. Men's restroom is a good reference, but >> I think the foundation is fine with whatever you all choose. We just like to know what it is.
Currently, it's earmarked still for the concession stand at the ball field. So, I'm glad you brought that up because it's something that we haven't probably thought about because we haven't been thinking about using that, but I'll we'll get there. Thank you. >> And it was actually talked about last month that that was to be a separate
agenda item for this month to to really, you know, >> okay, >> grasp on. So, thank you for bringing that up. >> So, yeah, we we can we'll talk >> $9,000. That's a fair number, right? >> You know, and that's I guess if if Borab
has some recommendations, too. Um, we'll we'll take those. But, uh, yeah, I think there are things in I think we already bought a popcorn machine and a couple of with that which has been used at Bay Oaks. So, maybe it's more appropriate to buy a few things uh for
that kitchen. So, when we do have special events, people we don't have a licensed kitchen. That's one of the issues, but I think we could sell snacks and things like that out of there. Just no hot food. >> Is your staff that is positioned now? >> You need your mic.
>> Building Oh, sorry. >> Is your staff currently positioned in that concession building a long-term uh solution or a short-term solution? >> Well, what's long term? We
>> to your point though, Joy, what would >> I We would love to build a public works facility. Um and or I mean we we get we had one, two, three, four, what five
shed facilities? No, more than that. >> Six. Seven. Yeah. With >> We had two on this carport. One, two, four, five, six. probably seven or maybe more on the island, but we can't use those anymore because of the flood regulations. So, we have to build up.
>> So, we we don't really have anything on the the lowers part. We have a table and stuff at at the concession stand, but upstairs we redid them all with offices. Um, so longterm would would be yes, I would love to have a public works facility um
just like I'd love to have a utilities facility or you know those things. Was there not space available in this new town hall? >> There's not. >> Okay. >> Plus, we No, there was not. I mean, with
all There's not cuz they It's Plus, it's centralized down there. Um, sometimes it takes a lot of staff time to come come this way. We know that. But, no, that that's where they keep all their trucks. That's where they keep, you know, actually the the pool right now, I hate to say, is is where we we keep a lot of
lock storage. Um, we just don't have any space. I mean, we'd love to have the even the the K Cabotas and the trucks underneath some kind of awning. Um, you know, a space for our guys to to take their lunch break, take their breaks, um, cool off when when it's when it's
hot out. I mean, we have limited space up there, but it gets pretty cramped. But, it's just one of, I guess, the wish list items for the town. I mean, that's something that we don't talk about in this, but there's a lot of those items that we would like to do uh facility-wise, but just again funding
right now. >> So, all the equipment will continue to be kept at Bay Oaks because we don't have any other place for it like the offices they're having to use them for the because they've got all the back by the bathrooms and the baseball field. All of the trucks and everything for the
town are all parked back there. That's because we that's the only spot we have. Okay. So, those will continue to be back there. I guess I like the idea of looking at the concession stand inside of the facilities it not knowing that they've got nothing else left down
there. Yeah. So, again, let's add it to the agenda item and come back with some proposals. >> Sure. >> I mean, we can definitely get some small ticket items. Um, you know, so if people want them or we want to throw like the popcorn machine we've used, you know, we used it for the open house and you know, I have to look at the list that we made
that was quite a long time ago that we made it for the the community foundation, but um, you know, there was a nacho machine I believe and hot dog roller and all that stuff. So um, yeah, I think we can we can find a good use. >> Do you have anything else?
>> No. >> Welcome. So, this is the opportunity to bring up anything uh items that you personally have for us. If you have anything, Annie putting you on the spot. >> Um I don't know if this is the right spot
for it, but I did notice that there was a lot of weeds growing out of the fitness court. And I know it's Florida. I know they just like pop up overnight, but I do think we need some weed control there. >> You got it. We will uh the only thing we use is vinegar. So, we will uh get that
pulled. We'll talk to the the staff down there, the PW staff, and get that taken care of. But I appreciate that. >> Thank you. >> And and that guy that works everywhere, he is fantastic. I told Neil the other day, he's always always doing something. >> Big Jim or Jimmy?
>> Jim. >> Big Jim. Yeah. >> Which we all know is something. >> It's a real big tall guy that's everywhere. Yeah. >> Yeah. So, that's >> Anything else? I >> I did notice that the weeds were taken down once.
>> The weeds >> court. Yeah, they they went down but they seem to be they seem to be coming back. >> Yes, we will keep a closer eye on that um for the fitness. >> Excellent. >> Yes.
>> Did you skip Barbara? >> Nope. I was going to Barbara next. Barbara, do you have anything? >> Nothing else to report. It was a pleasure serving as vice chair for all these years, but um >> the borab is in good hands with both Michelle and Joy. Congratulations.
>> Thank you. But um if you would stay sitting next to me to get me through >> Oh, you're so sweet. >> Oh, >> yeah. It's kind of it's kind of strange having to think about procedural things like if Michelle needs help with that because it was already just automatically done. Well, and I do have
to say it wasn't until halfway through this meeting did I realize there actually is. >> So, here we go officially. Turning it over to you, Michelle. >> Oh, there we go. Thank you. Um, in just going through the notes, I wanted to add
one item that actually Rick brought up when we were at the last meeting is, and Rick, maybe you could give a little history on that. Your thought was that the roof at Bay Oaks needed to get recoded. Can you give a little bit more background when you brought that up in
the meeting last time? >> Yeah, I think before Ian, we we coded it once with a lifetime. Um, it had I think an eight year. You could correct me if I'm wrong, but uh so I think you know after the storm see that might have taken more than a years off of that
lifespan. Um you know that roof's a lot of money to replace it and we coded it and obviously coding it is a lot easier. Um, and being that that, you know, building and its importance to the community, I just wanted to make sure that, uh, that we're on tune that, uh, in those years coming up that we'll have
that money in the budget to replace it. So, >> uh, we'll try to get money in the No, we we've been doing some work on it. Um, a lot of the during Hurricane Ian, uh, actually in Helina and Milton and the rest of them in the last few years, um, it's been popping some heads off of the
screws on there so the the leaks will come through. So, we do have a company that comes and and reseals those um at least temporarily. They we did get a recommendation to replace the roof. We've gotten a lot of recommendations on a lot of things that we just can't do
right now. So, I I do appreciate that um that heads up and that knowledge and that historical data and we can look at the warranty on that. Um do you remember what company it was, >> Rick? Do you remember which company did it >> somewhere? I can look too, but I just didn't I didn't know if you knew off top
of >> everything that I >> No, everything that I had I lost every I might have it on a hard drive. I'll see if I can find it. >> We'd have it. We We'd have it too um you know through our our system as part of the contractor, but I just wanted to
know if he he had idea. Be easier to look up. >> Yeah, I'll look and see. All right. Then the last one which we are excited to announce that the friend of Bay Oaks officially has a board. Um they have got a president, vice
president, marketing, um admin. We even had somebody volunteer to take on the finance side and do the taxes. So they kicked off last week. Um the proposal is if everybody's all right is we were going to be if the town's okay is have that group meet here two hours before
our meeting >> if they could do that. >> Would it be more appropriate to have them down at Bay Oaks since that's where they're raising money from? >> We could >> they would have to we'd have to rent this out probably. >> Okay. So could they use Bay Oaks then? >> For sure. Yeah. The community room.
That's that would I think that would be more appropriate since they're >> Okay. Um that's fine. They have they are um they are professionally running you they've got team meetings that pro uploads the notes and they're up and operating. So they're um going to be having their next kickoff meeting here
in the next 30 days and um very excited. Uh the good news is we have the check. >> Yay. >> So the they >> see it was there the whole time. >> Yeah. Right. How many years was >> Oh, you don't even want to hear what happened next. But it's it's in the
account. So we are set up at Sand Cap. We have 18 little over $18,700 in that account to get that group started. So, um they attended uh the grand opening and Jeff and Neil, I got them introduced to the group. So, we're really excited to have them on board and
get them off and running. >> You know, I just want to add maybe you were going to is um is it Tom? >> Tom Kitty. Yes. >> Yeah. He actually was a he lived on the island for a while, came down to Bay Oaks as a kid. So, it's really cool to see that that cycle come through. Um
that he remembers that he remembers what it was like when, you know, after school care had 100 kids or 80 kids. But, um yeah, it's cool because he can envision what it used to be and I think he's got a good vision of what he'd like for the for Bayokes, too.
>> Yeah. Excited about the whole group. So, we've got um Bill Murphy who's been here on the island for years. um actually runs multiple um 501c3s organizations. Um he's the president. Um Don Fleming, who's here full-time on a basis, is
right now taking on the secretary in the finance portion of it. And then many of you know Jack, which would be Trista's husband, um is also another one. So that's what we've got just a great group to get started. We are still looking for additional members um as there's a few
of us here that can be members and we are looking for another board member. So, but they are um fully operational. We're excited. They're working on uh logos. They're working on We will not miss the next event. We will have a table there. So, >> um that's Yeah. And and just as a
reminder, you can all be members of the Friends of Bay Oaks. You just can't sit on the board and have a voting voting right. So, I just encourage if if you want to be a a member or anybody listening, all the thousands that are listening. >> Yes. >> Um you know that we are taking memberships and and that money does go
to back to Bay Oaks at some point. So that's >> now is that a paid membership or is that a volunteer membership? How does that work? >> We're they're working on that. Okay. Okay. Um using a lot of the um the the friends of levers keys been phenomenal in helping us with getting just the
legal portion of it all up and rolling and using some ideas from them. So they're really just starting to pull something, you know, starting to look at benchmarking other organizations and how we're going to do that with the input. So we really just got the crew started
introduced to staff and they're just they're fired up though. I love it. They're fired up. >> Yeah. And I just want to since we had the training this morning and maybe John wants to speak to it more just if you're at an event together just be careful you know with sunshine law um even though you're not a voting member of the friends it still could be a violation.
So I just want to I guess today is the day for sunshine law training and I'll just poke that into >> I cannot confirm nor deny any said knowledge of lesson laws. >> It looked like you were awake during it. That was great though. I I watched a little bit.
>> Yeah, it was it was outstanding. So come to it as a refresher because things do change as times change. And uh I was on it. I think the first time it was offered under Zoom and it was very difficult because it was during the
worst of the Zoom times here. >> Yeah. Nearly >> it is on our our our website. So it was recorded so it's on there if you want to go back and take a look. Um so >> it was great. I I did have one thing so I lied earlier. >> That's right. Go ahead. Um, and it's
it's I don't know. It's it's a weird on the personal side. Um, uh, flowers, some trees were planted, and a modest donation was made, uh, to Betty in her memorial. Um, and I, now
that I have good sunshine training, I know that I did it right. Uh, and very carefully worded from the volunteers of of Borcap. So, that was just a >> Thank you. >> couldn't be there. Very great. Thank you. first class. >> Yes. >> And you know, we could probably discuss
that, too. Maybe we should do uh I'll say maybe because it I'll take your recommendations to put a memorial bench down at Bay Oaks uh along the walking path because we're going to be putting some there. >> Absolutely. Great idea. >> Yes. >> Yeah. >> Yeah, that would be fantastic. >> Yeah,
>> you read my mind. >> Absolutely. >> One other thing when you're done. >> Absolutely. Go ahead. the um we've been talking a little bit more about pocket parks, which sounds weird because we don't we don't have a budget for matching funds. Um when we talked to our lobbyists, they suggested that we just
put since we have an address and um Ed, this is the one over by you with that circular building. Can't remember the address. Uh I think it's down to under 600,000, maybe 550. uh is that we're going to push it through and try to get it without a
match. Um we're going to try we're still working on it because they're due here coming up, but that is a conversation that we've had um in doing that. And I can't remember what Oh, and then the one by um there's a location over kind of towards Moundhouse that we possibly put
in. It's it's more money, but usually the we've been putting if we do that for the Moundhouse or Newton, we put down a 50% match um for land acquisition. Um, but we're going to maybe try to put it through and see what happens. They don't necessar I don't know. I mean, with
appropriations, with state appropriations, sometimes, you know, they don't like us not putting a match to it. Um, for some of the other things, um, you know, storm sewer, those kind of things that we've gotten, we put a 50% match to it. Um, they kind of like that, but we're I think talking to our lobbyist, we might just try it because
we're so limited on on parks. So, we are still working on that. I just wanted to bring that up. >> Oh, that would be so great for the southside. Oh, yes. And that that is one of my personal goals. Um is to get more pocket parks and especially on the south side because that seems to be a a great
location. Um >> thank you Ed. >> Yeah, thanks Ed for that suggestion. >> Thank you Jeff. >> Well, I mean it it it we did give the address and with the listing we had to put in the appropriations. So I think that I think it's going to be submitted unless the lobbyists have a different idea. But um we were kind of shocked
because normally it needs a match and we just don't have any match for that. U so that might be a little bit of hope, good news hope. So >> we could use all of that we can get. >> Absolutely. All right. We have no more public
comment. Um next meeting here. I got the new position and I'm already asking for a change. Um I have a schedule conflict on the 12th. So I don't know if we could do the meeting on the 19th. It's supposed to be on the 19th anyway. >> Oh, is it the third Wednesday? >> I thought it was.
>> Yeah, the third. >> Okay, the 19th. Perfect. >> You don't want to switch it then? >> No, the 19th one I can do. >> So 19th and 12. >> All right, >> Michelle, I just wanted to mention just so I mention it before I forget because
it's in my head. Uh after the meetings, we will have the minutes here for you to sign. >> Okay. >> So then we'll leave those I can take those up um all right to the clerk's office. But it's just one of those procedural things. I know you know was when it was down at Bay Oaks, I always brought it with me. So I want to try to
get it to the clerk's office so I don't get yelled at. >> All right. I'll stay and take care of that. >> And then what um it's typically up to the to Borab to set your ne next agenda. And then that's kind of the the last item. next agenda meeting and and uh and
date. So, we have the date. Do you what do you want on there for as far as agenda? >> Um I going through here is >> concession >> the yeah the concession stands is the followup the roof coatings. >> Um I'd like to keep that demand star
pool quotes the pool >> specific subject >> um >> and taste. >> Yeah. Um, >> silver sneakers. >> Yep. Silver sneakers. >> Oh, yeah. Got it. >> Um, one one I didn't bring up, but if we could put it on the agenda for the next
week. When I see your staff report, I see a lot of talk about the goals, the strategic goals. I think it would be great for this group to review those. >> Well, that I'm sorry, it's still on. Yes, I I I agree with you. I know Barbara would agree with you. U, we're
working on that with CellCA, too. We've kind of been waiting for the town. We do have them. I don't know how many of them are actually current anymore. Probably not after Ian. Um, and we kind of been waiting because the town is going through their strategic planning right
now. Um, but we can definitely start the ball rolling. And I know we talked about even cell like, well, they're not going to be specific to what the towns are and kind of follow under that. But it'd be, you're right, it's a good time to start thinking about some of our goals at least to put them into a strategic plan
because that I don't know, Karen, do you know when that's supposed to be complete? >> I forgot. >> I want to say that it's coming I don't know. I think it's coming to an M&P first in November. I could be wrong
about that. It's It's sooner than later, but I don't >> Yeah, I I want to say it's in November, but I think it's coming to M&P first before it actually goes to council. >> Okay. >> Um but I can check on it. >> Yeah. So, you're right, Michelle. Now would be a great time to start talking
about those um long-term goals, short-term goals, those kind of things. >> Agree. Especially with the alliance with friends of bay oaks coming from be. And then I guess I'd like to see a category and I'm going to say like advertising, marketing, campaigning. We've brought up a lot of good ideas like I'd like to see
the brochures when they're updated. Um the fee schedules brought here. I love this corporate membership idea. But if we could see in the when you originally um Neil we started talking about the fees is I think campaigning the whole
Bay Oaks as a facility >> and you know being able to utilize that for other events and just having us all take a look at that and just being able to start promoting it. So kind of you know how where we can help go out and promote it. So
>> like just a little category there. Is there any other ones that anybody can think of to put underneath that category? >> One one of the issues that I thought was so helpful when I was hearing about the reforming of the friends of Bay Oaks was
that you then have this great opportunity to go out to the community to raise funds for a specific event. Say, for example, like the taste of the town, which the chamber did, but that could be a co-sponsorship or a partnership between the chamber and and
the town to have this event at Bay Oaks, which was this multi-purpose purpose. That was the idea that we could have these kinds of events. And that would give you sort of a marker as to how you go out and raise funds now that you've got the friends operation going to say
something specific, not just general promotion of Bay Oaks, but say raise funds for this purpose. So with what the long range goals are that Borab has set up or that staff has set up to say these are the things we want to do that we do not have funding for that friends can
now go out and raise money for. It establishes the the razison on detra for why that event makes makes sense. >> And I I'll send out the uh the most recent strategic report which I believe was either 2018 or 2020 maybe it
got revised. >> It was before the it was before um it was before Ian and around that same time as co where we weren't even having meetings. So yes, it's been years and I think it was updated in 2018. Both
Cellcap and Borcab were both >> Yeah, it I mean it's >> we had a great plan years ago. It was wonderful, but love to see it. >> Nothing has happened since then. >> Great. >> I don't know. Strategic plan things have been happen. >> Maybe just I don't know. Have you not ever seen it? And certainly our new
members would not >> when I Jeff showed it to me. Yeah. And I think it'd be worthwhile, especially with the new members, to take a look at it again and just what >> maybe an emailed copy of the plan. Even though we know it's obsolete, it just kind of helps give the format as to what
the short and long-term goals were and who was responsible for implementing those um strategic ideas. >> Yeah, I'll uh I'll send it out before I leave today so I don't forget. >> There you go. Awesome. Great. And I I
apologize. We should have just I had requested this for the meeting. So this is the layout, our new layout. So just validating we're getting two soccer fields. >> No, that that's just a placeholder that shows that two fulls size soccer fields could fit in there. We could do you could do lacrosse, you could do
>> Okay. So right now we just have the four pickle ball courts that's in the going forward. So but that's kind of >> that's all that was part of that grant for right now. Yeah. >> Okay. Yeah. >> All right. So if there's >> So we want to talk about that next week and have some ideas. just ideas, you know, how much money we got to spend. But
>> um >> again, >> it's always a strategic goal to do that as part of a plan. So, >> facilities update and also friends of bay oaks requested this. So, >> yes, of course. >> And not to scale, but I already added a 50 meter pool to that. >> Not to scale. >> It's not even a rectangle, but it's
>> Where's the Olympic pool? >> It's in here. >> Oh, all right. >> It's the piece of property that's going to get donated to us. >> All right. Do we have anything else? All right, we can adjurnn. >> Motion to adjurnn. >> Motion to adjurnn.
>> So, >> so >> second. All in favor? >> I >> meeting adjourned.