We do have a couple requested. >> Sorry. We're going to get the meeting started. We'll go ahead and get started with the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the
republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> All right, we'll go ahead start with the roll call. Rebecca, we'll start with you. >> Rebecca Link here.
>> Rick Lowry, >> Edconover, >> Barbara Hill, Michelle Churnney, Joyce Sullivan, Annie Ne. >> There he is. >> John Dler. >> All right. >> Neil Matthysse, parks manager.
>> I'm just here for any questions you have. >> Great. Okay. Um, we'll go ahead and look for an approval of the minutes from November 19th, our last meeting. It's been a couple months since we were together. We have a motion to approve.
>> I'll move to approve the minutes. >> Second. >> I'll second. Joy. All in favor? >> I >> I minutes are approved. I >> uh looks like we have no public comment today. So, we will move right over to
the staff report. >> All right. Good morning, everybody. Thank you. Um, so I won't go over every little detail because there is a lot here, but um, overall like our memberships have really picked up since we met last time. Um, we had a $6,000
week right after New Year's. Just about a lot is that as memberships. also our uh next session of our afterchool program started up. Um but it's been great to see how many folks we have coming in. So we had a grand total from November 1st to January 14th of 115
memberships, almost 2,000 check-ins at the facility, 1,989 over that time span. Um daily passes 152. And then our indoor pickle ball hours changed. Um as of January 6, they were
10:00 a.m. to noon. Now it's 8:30 to 12:00 p.m. So, we are seeing a few more folks coming in, especially on the really cold and rainy days. So, that's been good. Um, fitness classes have been going strong. Annie can tell you that. Um, I think she had 16 people today.
>> 16. It was uh our mats were pretty close. We were crowded. >> Yeah. So, 16 for yoga today. So, it was great. Uh, we had our um over the winter break we had fun days. So, we had average about 15 kids. We had five different days that we did um over the winter break. And then boss program um
Barbara has been doing a great job with that. All our classes are are basically filling up. We started out just a little slow in November, but we didn't have a lot of our uh participants in town. So now that everybody's kind of back, um we we're doing a cooking class on February 3rd. That's filled up. We did a kayaking
trip last week to Manatee Park. Um we took our trailer with our kayaks. Uh, we had, I think it was with Barbara and myself, 18. So, we have nine two, you know, cedar kayaks that we took with us. We saw a ton of manatees, so that was great. Uh, and then we've got, let's
see, we've got a trip to Shark Valley, a bike trip coming up. That's in Everglaze National Park. I'm pretty sure that will be full. Uh, we're going to the Fort Myers Art Festival. We're going to do another kayak trip from the Moundhouse. in most of these trips where, you know, if we're using our kayaks, uh, or we're
just going to like our festival, we're not really having to charge a fee, which is nice. So, I think that's helping with our numbers a lot. Uh, and then, of course, you know, on the trips where we go to um like we did the Christmas holiday trolley in December, we went down to Victoria Park and everybody was
on open trolley to see the Christmas lights, we had like I think 36 for that. So, the trolley was full. That was a great night. Um, and then for December, we had a couple events. We had our uh children's event, How Murray the Moose Saved Christmas. So, Jim Hamill, he's the author. He came
in and did a live book reading. We had about 35 participants for that. They got to take pictures of Santa. They got to do a holiday craft. U really nice turnout for that. We did a um parents night out December 5th. We showed the Grinch movie and then the parents were able for a couple hours to go out to
dinner, do some last minute Christmas shopping. Um, I think we had 10 children in attendance for that. Uh, pricing was 10 for residents, 15 for non-residents. Coming up next week, we've got our, uh, wellness health fair. That's uh, a week
from today on the 28th on Wednesday. We partnering with Lee Health, uh, the Cancer Institute, American Heart Association. So, we'll have, I think there's 11 tables right now, different um, organizations coming out. Everything's free. They're doing a lot of testing. So folks can come in, they can do an eye screen test. They can um
you know do blood pressure. So there's a lot of you know benefit to that. And like I said, everything is free. They can also like help them if they need like a doctor for certain type of procedure. Um they can kind of point them in the right direction on that. And then just other items, we did have some roof leaks that we addressed in
December. Um and then some of the coating where it was worn down that was put on the roof. They came back and and basically applied more coating to the areas where it was worn. We did have some days of rain since they've been in. We had a couple leaks that they had did have to come back and and fix, but since
it's rained again since that those last repairs, I haven't seen any leaks. So, we're doing good with the roof. Um, we're going to have a semi-pro basketball team holding their triyouts uh in February. That's on the 25th and 26th, the South Florida Blazers. So, they'll be doing their triyous in the
rec center both days. And then we had a powerlifting competition there um back in November. We're doing another one uh in February on the 28th. And then of course we have our Fort Myers Beach Beach Community Foundation. They're holding their March Madness pickle ball
tournament uh on Saturday, March 21st. That'll be inside uh on the pickleball courts indoors at the Bay Rec Center. And then we are going to do our annual Easter event that we do every year. Um, we're calling this one Bunny Bash and that's going to be held outdoors on the
following Saturday on March 28th from 9 to 11. And then we're getting ready to start our STEM program back up. Um, and Skyler will be running that, but it's basically science, technology, engineering, mathematics. Um, and it's for kids in third grade and up. And so
that'll start on Thursday, March 26th, and it goes for five weeks uh every Thursday at 5:00 pm. And that's my report. >> Yeah. >> Hi, Jeff Hogy, community services director. For the record, um I just want
to give you everyone uh kind of another update on what's happening with the pool. Um we did have and the the selection committee um recommended to the town manager to uh select the opulent um opulent
I don't remember what the the whole name is but uh outlines optimate outlines um to do the design for the pool. Uh the next steps is that it'll it's on the February uh 2nd meeting uh for the council uh to approve that and to start
negotiations with uh with the company to start the design process. Um I don't know if I think it is on YouTube um the meeting with them they they gave kind of a timeline. They said about 9 months for design possibly and then probably up to
a year for for uh the build. So, which is kind of in line with all the other projects that we're having with the water tower. Uh, Newton will probably be a little bit a little bit lower um on that because we already kind of have a have a concept design. But, so that's that's the timelines. I know we're
finally getting to the point where we're getting a designer, but the finish line is still a little bit out, which uh we're happy to keep following following along with it, but we'd like it quicker, but it just is what it is. Um we've tried it like three times to get a designer in and you know the third time
stuck. Um so the what the designer is going to do is they're going to design the pool to for bid documents uh to put out so engineering and and all that that equipment that'll go in uh to it. And then once that that's done then we can go through this process again with a um
a construction company to come in and do it. So um that's the update on the pool. Um, did I have anything else? Anybody have anything for me while we >> Why don't you go ahead and give an update on the pickle ball courts?
>> Yeah. Yeah. And I got two things that probably talk about that. Um, so the pickle ball courts, the way they were angled, um, didn't have quite enough room, so we're actually just repositioning the courts so we have more room on the sides. Um, when I measured yesterday, there's about 39 feet from
fence to fence. uh which the courts 20 and then uh gives you know roughly eight to nine feet on the on the sides uh for until you hit the fence. So uh hopefully not too hard. Um so we're repositioning those. U one thing I do want to say just
as a public, you know, public notice is if you have issues with what a contractor is doing, um please do not go to them and make them stop work. Um we had an individual that did that yesterday. Um, we talked to the the the
fence and the the court builder who he's got contracts all over the island to build pickle ball courts, so he knows what he's doing. Um, but they he he was using some vulgar language towards him. Um, you know, if you have issues, contact Neil and Neil can contact me or
just contact me directly. But, you know, it everyone's an expert, I guess, right? And uh we did hire a company that does work around here and does work counting work. So if you have issues, please don't go to them. Um somehow we got the
contractor's phone number and the contractor had to block him and almost walked off the job yesterday. >> So just as a public uh little notice here, you know, if you have issues with something, it's the town that is is putting this together. We just hire the
contractor to do the work. um if they have issues they can come to to myself or Neil. So I don't want to say too much about that but uh just a public service announcement. So >> do we have an ETA on when they think they'll finish the work.
>> Did he give you I mean the fence is is now that we kind of repositioned it. It might take a little bit longer, but I mean the half the fence is up. Um the other poles are close. They might have to reposition the nets where they go, but um they're moving along as long as I mean the
contractor stopped work yesterday uh for a couple hours because of people voicing their displeasure. >> Is there a cure time on the paint? >> Neil might know that more. He's been working more with Kareem. >> It's not a long uh cure time. We do have
a couple patches on the asphalt and they have to grind it down. So, that's going to be a lot of work. Um, and then they have to like some areas where you notice like puddling out there. We did have um the original company come back and do a second layer, but there's still it's better, but there's still some areas that need a little more help. So,
they've got to do all that work first and then they can actually do the the painting and all that, but it cures really fast when they actually do the surfacing. So, um I don't have an exact ETA because I I hate to get >> You can just ask them after they finish it. >> I can get a ballpark. Yeah, just get a
ballpark. >> Okay. >> And then I just I'll I'll touch on the parking just a little bit because it has changed. Um we were just like when we had the pool, um we had a lot of individuals coming in and parking to go to the beach. Um you
know, that's not what the Bay Oaks parking was intended for, not for beachgoers. So we put some paid parking up there on the upper part. All of the lower part, I believe there's 50ome spots are Bay Oaks only um parking spots. And if those do fill up,
obviously if you're a resident, you can park in any of those town spots, uh those paid spots. Uh otherwise, just go to the front desk, um and just tell them you're with Bay Oaks. They'll write you up a little pass to put in your window and you won't have to pay. So, um yeah, we're just trying to, you know,
capitalize on that a little bit with with parking and revenue. So, and we're hoping that a part portion of that revenue will come to Bay Oaks. Uh, for sure. We're having a little issue with that because of the the bridge loan that we have. All of it has all the excess parking revenue has to go towards the
bridge loan. Um, so, but it is eventually going to come to us and we're we're working on Newton too, just so you know, about getting a revenue some revenue on that. >> Jeff, I have a question. Um, with regard to the parking, you say there's 50 available spaces that don't require the
fee, the parking fee, and those are for people who use Bay Oaks. >> Yeah, we are. We're going to get the signs I think today or tomorrow. They're done. Um, they'll say Bay Oaks parking only, and then there'll be four bigger signs um up. We used to have the bigger signs before, Ian, certain places that
said Bay Oaks parking only. Um, so those will be as you go into that front, you know, by the the park side where the Bays, there'll be big signs that say warning Bayok's parking only. Violators will be towed or ticketed. Uh, those kind of things. So, >> so those of us who have resident parking
passes that we get annually, is it better if we park in another space so those people that don't have a parking place or a pass would be allowed to park? >> Um, not necessarily. Yeah, I mean it's free free to park where you want >> there to be a shortage of available free
parking. >> Yeah, I think generally it's okay. I know some, you know, during season might be where we have the issues with, you know, a lot of pickleball players. Um I hear we had about 65 of them the other day and then we have um softball too. So um no, I'm not going to say to designate
people where to park, but um if you want to that's fine. That's courteous. Thank you. But uh no, they can always park in the town one and come down and talk to uh talk to Neil. Okay. Thank you. But for the so the public is aware, you are going to be moving all of the city's
town's equipment to the parking lot and we'll get those spots back. >> Yeah. There'll be an additional maybe 10 spots that we're going to have. So >> by the baseball diamond. Yes. So that vehicles will be moving. So that's going to open up more space. >> Yep. >> Any questions?
>> Any questions for me about anything else? >> I've got one. You thought you were going to get away without a pool question from John. Um it's a big picture question on the project and um and it's specifically just to the tank
itself, just to the pool itself. Uh not the not the bigger project. Is it being approached as a new a new pool in the same hole as a retrofit or as fix? >> Um
>> I mean that it's going to be redone. Even during our design, they said it'll be a new shell. Okay. >> For sure. It has to have the same footprint. >> Oh, yeah. Yeah. >> And all that, but yeah, it's too far gone after four years of sitting baking in the sun. So, >> okay. As the best answer possible. >> Yeah.
>> Yeah. We do have um you know, we >> we have quite a bit of money going towards it and uh we want to do it right. So, >> yeah. Yeah. That I mean that opens up the door to a lot of different ways to put that pool back. >> So, cool. Thank you. Anybody else?
Uh, >> I know one other thing in there is um maintenance budget. I know I think Rick, you had a question about about that and I think Neil sent you the the our budget, but um uh we do have and I know
you asked about capital reserves. That's a tricky one right now. Um normally in a budget year, we set aside money and put it into our capital reserves for future projects. Um after Ian and we got the bridge loan, we
can't put general funds into capital projects. Um we do have about 400,000 or so in there, but that's our rainy day fund and for maybe 10 years. So I don't necessarily want to spend that because
if something happens to the rec center, that's where we're going to pull the money out. Um and our our maintenance budget is is very low on that. I think even for the building it was like 5,000 um because we just redid it. So and I know the roof had has still has issues
but the capital um it might be 480 I I got to look exactly but um the capital we don't put we can't put any money into it. So, you know, if we need to replace something or something happens that we need that money um you know, I'd rather
hold on to that for a rainy day fund uh for anything contingency um for Bay Oaks. It's not in the whole scheme of things. It's it's a lot of money, but it's not a lot of money when when something goes wrong. So, um I just wanted to bring that up because Rick had a question about that. Do you have any
more questions about that in general? >> I do. I'll email you. So, I haven't really had a chance to look over what you >> Oh, that's fine. And I don't think the cap I don't think the capital one was in there. Um >> I'm still looking for the original plan from 2007. >> We tried to look. I cannot find that anywhere. >> The only thing I can find is the 90%
architectural plan, but that probably >> Oh, are you looking just for the park? >> Yes. >> Okay. Oh, that I can give you. Yeah, that's that maybe still should be on our website. >> I'll look at that. >> Yeah. And that that again is kind of a mood point. Um you know, we're not going to do the building. Um,
we had to cut back on a lot of things in that park that we wanted to do. Um, we had $10 million to do it. That got shrunk down to two. Um, >> so the whole because I think I asked before and you said we were still operating off of that plan. It was just
going to be in the future. So is are you saying that plan is scrap and we're not operating off? >> It's still a plan, but we do not even have close to the budget to even think about that. >> It's still the plan. >> There is a plan. Yeah. But I don't I don't foresee us doing it.
Maybe I don't know. I just don't see us doing it with with the amount of funds that we have and the shortfalls that we have for the town. So I would say it's not off the table, but it's not really it's pretty close to the edge. >> Well, eventually we have to have some plan for Beo. That's why I'm saying is is this the plan we're going to operate
on or should we start a whole new plan >> or >> that'll be part of the strategic plan when we do? Um I would say for right now we're >> this is the plan we're working on. Okay. >> Um, you know, there won't be a building. We did >> Well, I think that the best thing to do at this point is to phase that plan into
phases because there's certain things in that plan that are important, >> certain things that aren't. And that plan could be phased out over a long period of time now, knowing that we don't need it all right now. >> Right. >> But it would be the plan that if we're going to stick to, we should stick to as far as what we're doing going forward
and then phase it out. >> Yeah. Yeah. I can get you those plans for sure, the the park plans. Um, yeah. Yeah. And who knows what's going to happen in the future with the school and the school property. What if we get that? Do we want to build something there or do we want to, you know, I I don't know what that's going to look like. Ian kind of took a little shotgun
to it. And >> you raised a great point because if you remember in 2017 that we did have this incredible plan which included the community center and the amphitheater and, you know, the
multi-use. So after all of these storms, it's obvious that there have been lots of changes, not the least of which is budget related. And so there's been already without any changes,
a lots of lots of changes to the plan without any input from BO. >> That's why I'm trying to figure it out. That's why I kind of joined the committee because I'm not understanding where we are with the original plan and where we're going forward at this point. And that's kind of why I joined the committee. From what I understand that
there has actually not been a consideration of what part of that original 2017 plan is still viable is already being worked on or what actually has been totally scrapped like the amphitheater you know for example there
was talk about maybe that could be included maybe not so I think there's a lot of ambiguity here with regard to our role as board CAB members and the input that we had in 2017 to come up with that plan and where is that conversation
going forward? >> Yeah, right now it's I could tell you it's on a budget standpoint, we can't get a loan for another till the bridge loan is paid off for 10 years. So, we're looking longterm. Um the only thing that was I
got to think back of the plans. We scrapped the building which was millions and millions of dollars um which included the uh amphitheater as part of that if you remember right. It went to the baseball field. >> Exactly. >> Uh or the softball field. Um
>> so the the softball field had it was always in there as a multi-use field was what our our grant had. So it wasn't specifically a softball field. The design had a softball field, but we're going to do it as more of a multi-purpose. And just so you for that
we're getting um we tried the seeding. It it didn't work. We're going to just do sod. We got some quotes on sod and irrigation for that park. So we'll get it soded here in the next couple months so it's nice and green and people can actually use it. So um we did the
walking path which was part of it. The pickle ball courts of course. Um >> well were the pickle ball courts situated where they are now? because I don't believe those pickle ball courts were part of the original at that location.
>> No, I think they were up front. Okay. >> Before we did a multi-use field. And we have some ideas in that field of of >> you know, possibly an amphitheater in the corner or a portable stage where we can have concerts and gatherings down there. But um once we get the sod in, then we'll put be putting the picnic
areas in which is part of the plan. And then um also benches along the way too. So, um, really, I mean, there we had to even cut from what we had before. I'd say we probably needed about 5 million to do minus what it what the building
was. We needed about 5 million to do it kind of the right way. Um, which we didn't have that money, so we had to kind of punt and do it all sorts of ways. So, um, >> yeah. So, the vision it's still there. Um, it's not gone. It's just I don't I
don't know what else we cut out of there. I mean, we did most of it that was in there. Just right now it's not looking very good. And the building was a huge part of that. Um and the amphitheater was part of the building. So that kind of went. So >> well, I just I know that there was a question about how the location of the
new pickle ball courts impacted the viability of that multi-use facility that it, you know, now it's compromised. And I understand that there was a donation for additional pickle ball courts. >> There possibly is. I that one's going to
go through the friends. I don't even know who it is at this point. >> And in fact, where in fact were those pickle ball courts then going to go if in we if we're not having part of that conversation that's a concern. >> So part of it is um you know we've looked at a couple areas. We we looked
at right next to them, but the way the park was built in the drainage, we'd have to go redo our D permit, which probably take a year or so. So, there's a couple options. We could put it almost like an L right on the the parking side uh with the pavilion kind of in the
middle. Um we don't know until we'd get estimates back or even approval that it can go there. So, um, the the thought was to put it right next to it, but we had some we were having some issues with the drainage. >> I can maybe help answer your question on
the website. Insight is the one who did their landscaping plan. This is available on there. And correct me if I'm wrong, but they did originally have four pickle ball courts by the parking lot, but the power location was in the middle of those pickle ball courts, and
that's why they moved them. We had the trailers there. That's why we had to move them because we couldn't get the >> location. But this these plans have always they they have followed it to spec other than this is where the old town trailers were >> and that's why they had to move the pickle ball courts.
>> It was a timing thing. Either that or we're going to lose the $2 million. So >> So if I could interject here, um I think everyone is making good points. You think about budget every day and and short-term and midterm plan. You guys are planning for what you can do and what you're hoping to do in the future. what I hear Barbara and Rick saying and
this came up in the last Borcab meeting and I wanted to let you know that I did speak to Will and Tracy about this issue and I think it's important that everybody understand the plan whatever it is that that you all want that the community wants it's a community center
right so that's just a process we need to have a good process for that because even though we don't have money someone could pass away and leave us a ton of money right >> and then the decision decisions that you guys are making, Michelle. Those are good ones and they make sense, but
everyone can be aware of why they were made. And does the council have to weigh in or not? Do you have to weigh in or not? So, everybody knows what's happening. I think that's what you're looking for, right? >> Yeah. >> Am I right? You want a process. You want to make sure you weigh in when it's appropriate. You want to know what are we building towards?
>> We won't get here today, but in the long term, this is where our our >> future is our master plan. And has that been >> and if it changes and if it changes did everyone get to weigh in >> exactly >> on significant changes correct >> so yes I have spoken to will and Tracy
that is something they are working to build a structure around the strategic planning meetings that we're having are taking that into account not just with this committee but the other committees it's a simple process that the whole town is looking to follow >> but what is there an incident that we're concerned about that happened we haven't
had any change >> I don't know that there is an incident I'm not sure that there is. >> No, I just think it's important to know where we're going forward. You know, if we're going to keep these plans and we talked about the friends of Bayokes and how what they're going to fund. I think at this point we got to figure out how we're going to fund it. I mean, we know
that it ain't going to come from the town, at least all of it. >> So, how as a group can we raise money for a phased project to keep this whole plan in place or are we going to change the plan? because that's really what we need to know before we keep putting money into Bay Oaks and not doing what
we were supposed to as far as the plan and I don't think it really matters for the courts go but as the overall plan you know what's going to be important and how do we move forward in funding it because we don't just take it off the table I don't think I mean I don't think any of us want to do that no >> so how do we phase it into a point where
we can afford to do a little bit each year and of course do the most important things what's the most important priority to be oaks right now and you know pricewise what can we afford and then move forward with the project from there and phase it into when we need it
it'll be there you know because right now we don't need all of it >> I think and Tracy agree with that as well because it helps them direct staff to what grants should we go after based on what we want to do next that's how we that's how I got involved in the pool two years ago and here's the money in the bank
>> correct the first step is we're waiting for the strategic plan which will not be released until February or March, which is going to give us the feedback from the community would be the first thing that we're waiting on. >> Well, and that should be that conversation could come from Bay Oaks.
It's not necessarily from staff. In other words, have the draft, but have us weigh in as to what that strategic plan entails. >> You're the same thing with regard to the master plan for Bay Oaks in general. And
if you remember, um there was um a phase two for the gym. Remember, we were going to upgrade the gym. We were going to have um this incredible um series of uh places where you could do yoga, dedicated rooms. Um and that was all
going to be part of the phase 2 portion. But um the way this plan looks here and the plan from 2017 is so radically shifted and and maybe it was because of losing the money that you
c it caused you know these decisions to be made without input. But that to me is a frustration is that if this kind of thing continues because of whatever reason then we will have lost our our um our reason for being. Yeah.
>> Yeah. I mean, $80 million will do that to our budget, you know, not being able to do all that. Pushing things back or reor rep prioritizing. Yeah. >> You know, we had the idea and I think it was just scheduling that prevented it last year. Um, and it sounds like the
timeline. February, March is when a lot of the footwork and input is happening. Can we schedule our April around all the stakeholders being in the room for the Borcab meeting and having it be a workshop something an informational
where we're all in the we're all in the room. >> I think you may have to have your own meetings as well to talk amongst yourself of what you want to to bring and then we'll all come prepared. >> Yeah. Because what everybody knows what I know what I'm
doing. we're prevented from doing anything together, >> right? >> So, that's the stall on our side. That's the frustrating stall. So, I think the sooner and maybe feasibly or realistically the soonest that may be able to happen is April
>> because there's going to be a lot of information in hand by April >> if maybe we could have something then. >> Yep. >> Yeah. Yeah. And we could even have a community visioning session on on what they want cuz even after when we were talking about rebuilding, I heard from many people that they did not like the
design of the building. They were happy it was not going to be built that way. >> So even that was kind of like a >> Yeah. >> a pause. And I know Barbara, we had that conversation was no one really liked that design. >> Agreed. Agreed. >> It was kind of pushed on on everyone. I I hear I wasn't part of that, but
>> it's it's good that didn't happen. It's good especially because of Hurricane Ian happening soon, you know, while it would have been under construction. >> Yeah. And we're just trying to I mean, we're just trying to, you know, right now still catch up. I mean, it it it's terrible. It's four years later, you know, we know FEMA funding is still not
coming in as we as we'd like. >> Um they told us it would probably be 5 to 10 years before we saw that money. >> So, we're trying to play catch-up. And this year, we saw we saw the shortfall that we had to make $500,000 in cuts to Bay Oaks, you know, and another 200,000 to to Mount House. We're just trying to
catch up. We can do what we can do with the money we had. Those for the what we had in the plan. Um remember those bids came back at about 4 and a half to 5 million to just do without the building. >> Wow. >> So we had these conversations at Borcab.
Um and the updates, but we had to take 2 million. We had to take almost half of that budget to make the park what it is right now. Um and I I I admit it. I'd love it to look a lot better. I'd love it when we put now we put 75 trees back in. We're going to do shade trees um for
landscaping, but you know, when we start to get money and start to get grants right now, we're we're just trying to catch up and and focus on rebuilding. Um and but I do I do agree the the future is coming whether it's 5 10 15 years out
there. But uh I'm just given the reality of kind of what it is right now. I mean, it's >> so >> we don't we also haven't had I know the rec center hasn't been open as much, but we haven't had the the the number of participants that that we've had and and it's starting to come up a little, but
nowhere near what we used to be pre in. >> What do you suppose that's due to? >> I think almost the population, the residents being cut almost in half. You know, we went from 5200 to 3,800. That's a big thing. You know, that's that's
big. um staffing cuts. We we're trying and I know I said it last time that Neil and his staff do a a great job of doing with less and I even with the risks that I told the council or I you know I put out forth of the council was our
programs are going to be hurting. Well, they're not because of the staff we have um which I commend them because they are working their tails off um to just get through what we get through. Um, so thank you to Neil and his staff at doing that. But, um,
so yeah, I I I I don't know. I just I have a you know, our rec center's good, but we don't have a pool. I mean, that's not drawing people in. You know, even the even the uh the idea of having a pool or people coming down and using both uh that we had in the past, I don't know.
The numbers are coming up, but we had a lot more kids on the island. >> Yeah. um that would come and do youth you know we went from I think we had 75 kids right before Ian I think we had 80 no almost 90% of the school came to us
for after school care right now we get >> 30 >> 25 you know it's just there's not enough >> we'll get there as people rebuild and uh and the community comes back but um yeah those are just some of my thoughts on that but it's not for lack of trying on
our our our our part. So, >> yeah. No, I guess I would just like to say I'm on almost a little over a year right now and the original plans I'm just as frustrated, too. I'd like to see everything rolling, >> but if I'm on a daily basis, we're
seeing it. The sidewalks are going in all the way around. The palm trees are coming in now. They're starting to work on the grass. They're working in the landscape, the ball field. And what we've learned from day one is we only have the money to put back what was there >> and that's what and then they what
little bit just to do the landscaping and that's where we have to sit now we're waiting for the marketing or the study to come back February or March that's got the input from there and then yes we had always talked about I actually had it my notes from four months ago that we would start doing
some meetings before these to start brainstorming on what the next level is. It's just slower than the process than we would all like to see. >> And I know one of those things >> was involved in this study though. That's where I'm kind of you were the one. It's >> Oh, you mean that? >> Yes.
>> They had two They had two community visioning sessions at least. And >> so long ago I for I part of this. >> Is that Do Cole? Is that Do >> Yeah, you were all there. You all gave >> It was the one at Bay Oaks, I believe. Number of you were there. >> Oh, so that's I mean that's a town that
was a town. >> Yeah. I just want to confirm that's a town study that all of you had the opportunity to be part of and that study is expected to come back in February or March. >> I see. >> Yeah, we did everyone. We did the community. >> We did the staff,
>> we did the board and the board is obviously the council other agenda. Yeah. >> But yeah, there >> we've heard it and I know even when we did the R2P2, you know, for um parks and wreck, they wanted green space and they wanted biking and walking trails
>> and we have them. If you have not taken the time to go walk that track, it is really nice. >> I think it's a >> it's a little under a mile. >> Little under a mile. >> Yeah, it's Yeah, it's it's really nice. There's all the palm trees all the way around and once they get the grass in
there, it's going to be beautiful. Yeah, we're just trying to piece it together to to get it done. >> And I, you know, I am going to commend you. It is, again, they they are going above and beyond. It was so much fun last week playing pickle ball. We have been staring at these um uh the kayaks.
They have been full of mold. The whole trailers were rolled over. There was a big pile back there and we've been looking at that. They spent the whole week. We're like, "What are they up to back there?" They took them all out. They cleaned them. They got them all stacked on the trailers. They got the trailer fixed and off they went and all
I heard back the feedback. They had so much fun. That's a step forward that they did with no funds. >> Yeah, I don't think anyone would doubt that these guys are doing more with less. I commend all the work >> every day.
>> But I I do to to Rick and Barbara's point is we got to plan for the future. um you know, without having the ability to get grants uh for the general fund or put in money to the capital improvement funds for potentially 10 years when this
loan is over. That hampers us a little bit, but we can still plan for the future. Maybe, you're right, maybe someone will leave us a bunch of money or want to donate a bunch of money or the friends got such good fundraising ideas that maybe they raised just a ton of money and we'll we can just do it. But I think yeah, you're right. Having a
plan going forward with the visioning of what Bay Oaks will look like is >> well and I I think again the issue and I hate to bring this uh gift this potential gift up but that those um four is it four peckle ball courts that were to be gifted to the town that if that is
an option that is presented to the town. I would like for B for Borab to be part of that conversation as to where those pickle ball courts are going to go and that was not ever discussed. It was though I think this is wonderful. Well,
wait a minute. You know who who made that decision as to accept the gift one thing and then arbitrarily decide where they go. >> Uh again, >> well, no, it's not arbitrary by no mean by any means. We had had a plan for it. I even brought that to Borcab to show everyone. and I printed it off. Because
of the D permit, we cannot put it where it was going to go because of drainage. And we don't want to mess with that cuz that could mess with the whole park. >> Um, we don't want to mess with D. We like that. So then the only other option was in front by the parking or over by the
school. So, you know, at some point the staff have to make a decision too on on the best thing for the park. And I understand that it, you know, it needs to come back here, too. Um, but we don't have we have pretty much zero options as
far as where to put that. So, it's not arbitrary. We we did our our due diligence and looked into it and had our had our planners look at drainage of it and how we could fix that. It just wasn't going to work um the way I I had showed you previously. So, there was only two other options in the park that it would work. Um, and we don't want
them that far apart. So, this would be the only other option. Barbara, one other thing that I I can mention. This was also brought up at the last meeting and um again I spoke with Will, Tracy and Nancy council and at
some point they are also going to work on a process. I'm a big process person for how do we accept donations and what should be done you know does it have to go to council does it have to go just so everyone knows and that it's transparent
>> actual policy I want to clarify we have a very vague policy ation is through the friends of Bay Oaks, not to the town. >> And it is it is so >> and that may have a different p maybe that's a different path. >> Yes, it but it did not come to the town. It went to the friends of Bay Oaks. Okay. >> And the friend of Bay Oaks approached
the town. >> Okay. >> With it. And then the town went through their due diligence and went back >> to the donor >> with acceptance. >> Well, hopefully that's a way to phase in the entire park. I just think it's important to keep it as part of the whole project as we move along forward.
the things be put exactly where they should so that the whole project can be done. I think that's really what Barb's concerned about. >> Yes. I don't want I don't want a donor to tell me where that put it, where it's going and to do it right away, >> right? Or even friends for that matter. You know, it should be all town directed
as to what what that park will ultimately look like. >> The donor did not tell him where to put it. That's been the town has been working on that the whole while. >> And honestly, it wasn't the best case scenario even putting them side by side like that. It's not it's just
>> how we had >> worked up to that. We wanted to put them the long way. We couldn't get the trailers out in time, so we had to start on the other side that and or we were going to lose it. We're going to we only had till October to do it. Um so it it's sometimes circumstance that we have too.
>> You know, in a perfect world, Ian wouldn't have happened and we would have had a nice new building. >> You know, that would be ideal and I would have loved that plan. It's just plans. When you have, you know, hurricanes that go through that destroy 80% of your structures, you got to kind of punt. And when you
don't have that, the ability to get grants uh to the general fund or or only have 400,000 in the capital reserve, that's not going to get you very far. Guess it just kind of drives home the need for the design because that w
that puts >> that puts the the town as the main stakeholder as the driver. >> Yep. >> Because when when a donor sees a big field, they get to decide what they would like to do to it. But if they
see a plan, they're going to get behind. Ooh, >> there's more water fountains and I'm big hydration pusher. >> Yeah. >> How much do you guys need for a bunch of fountains? I mean, that's so that when the when the plan is there and it's visual and it becomes really real to
somebody who wants to make it happen. >> And that's generally how it's not really the chicken or the egg. It's without the design. So, >> so a actually after this conversation, not not this one, but the the donor, potential donor, Will and I have been put well Neil and I not town manager
yet, Neil. uh have been thinking of ideas what we want to do with the park and we want to bring that to you guys at some point to say and to have input both ways kind of like the visioning session um where we have a list of hey we need to maybe we need a new gym you know that's
something that donors we could go to the friends and say hey can we raise money that's the way it's supposed to go between the town and the friends is that we come up with a budget we ask for that um this was just kind of a a great opportunity because I I agree we need more pickle ball courts. We had 65 people playing and they were packed and
people are waiting. I understand that. Um and I've been down to the Naples courts and those kind of things and Rutenberg. Um so the the need right now is pickleball courts too. And I'm not saying we're going to fill that field with pickle ball courts, but I think four more would be great. So um and if
there's a way to pay for those, then that's wonderful. But I I agree. I agree. I just Yeah, we need those lists. We need a vision. Um, we haven't gotten to that point really. We did what we had to do, but we haven't gotten to the point where what does the town need going forward.
You know, now that we're we see the, you know, it's a changing, you know, every activities change, you know, the they evolve. Like first it was all tennis for a while and now it's pickle ball or whatever it might be. Um, you know, we don't have any we don't have any kids to
play little league. So, we we do have a team now on the I don't know if I said that, but um they're called the Diamond Dogs. They're they're using our field as the home field. So, um which is great. They're out of uh Fort Myers, kind of the Tanglewood area that they have a team and they want to use ours as their home team. So,
>> they actually had six Peach kids out there practicing last weekend, too. So, that our little >> Yeah, they're they're coming back, but I know >> they're practicing, too. >> Nice. Nice. >> Yeah, they they use it. Um I know a couple of them play with my son at Rutenberg. Uh some of the beach kids, some play down at Bonita. Um, so they're
it'll come back, but we got to use the field how we use the field, too. >> Anything else? >> Thank you. >> Thank you. A a maybe a 50,000 foot view is, and I fall in this trap all the time
because I'm a coach and a control freak. And I think everybody at the everybody in this room understands cuz everybody in this room seems to be people who just get stuff done is our real role. I fall for wanting to direct and direct and
that's where we direct. >> Yeah. >> You know, it has to go to we're we're an advisory board. This is coming from me and I don't even have it formulated very well, but it's easy in the minutia for us because we all have these pet things. I want to go to Neil and go, "Hey, I've got I have a shovel and a couple of
hoses. Can we just get this pool going?" Um, and that's not that's not a conversation that's real or even needs to be had other than for a laugh. It's, you know, I guess if if we want to truly advise counsel on what what we see
because they've trusted us with that is maybe we're saying to Rebecca in this case, we have to get to this vision so that we can thrive because we can't thrive without the vision. So I guess it's it's less pointing whether they're
barrels or ideas to to Jeff and to Neil is I mean I am looking you know Rebecca I know you hear us loud and clear but for me we need a vision. We all have a vision, but it's not central yet, and it really
needs to happen. And there are so many projects, and a lot of these weren't priorities in year one, two, and three, but we're wondering and looking for people to come back. And if we can't give them the facility to come back to, we can give them the vision so that they
can stay positive about wanting to. >> That's all. >> I agree. >> Can I just emphasize one thing John said earlier, and that is the visual. Um I don't think that people really get words on paper. Um of course that has to be
done but a picture is worth a billion trillion words >> and that too right? So please, as we go through whatever process you all come up with, one, we need to be a part of it. One,
>> and two, we have to have a picture so that people that want to donate can see a picture and say, "Yeah, I want to give it to that." >> Exactly. >> I couldn't agree more.
>> All right. Um, I'm going to try to push long because we're now uh getting tight concession stand. I can talk about that. I actually uh so we had $9,500 that was donated um before
I started here uh for like commercial kitchen equipment to be put in the kitchen at the rec center. Um, I just actually sent an email um to Joy to send along um because we'd like to repurpose those funds. Um, we don't really have
the need for commercial equipment in the rec center kitchen. We do have some events obviously inside, but um we we certainly have bigger needs than than the kitchen equipment right now. So, uh we have our biggest need is just for our
big events. So, we do the Easter event and then the Halloween event. um just making sure that we have enough funding to do those events that we the way we've done them in the past. Um just with the supplies and some of the vendors that we use. Uh we also need remotes for our
basketball scoreboards and those are about $900 a piece. Uh we're starting to get some basketball interest now and and we've got this try out, but we've also got some other teams that we're still trying to work with to do some programming. So we'd like to get that
running again. Um, we'd like to get a a blowup movie screen to do like some outdoor movie nights because that's something that if we have our own blowup screen, uh, there's going to be some additional costs like for the rights to show the movie, but we don't have to
have a company come out each time and and set up everything. And, you know, I've done that before at some of the other communities I've worked at. So, it's, you know, it's it's not a big deal. We can certainly do it as a staff. uh we just have to make sure it's on a night where it's not windy is the big
thing. But uh so those are some things that we could certainly you know put some of those funds towards right away. >> Um and we'd love to do some >> Okay. So you've given a list to them going forward the concession stand. >> Exactly.
>> All right. That's fair. I think we already discussed the maintenance budget. Any other questions on that? >> Um FOB system. Did we get through? I believe we were looking at legal on that. >> Nothing yet.
>> Um >> special events. >> Oh yeah. >> Um we haven't heard from legal, but we do have the quotes to do it and we have the the money in our park improvement um uh park improvement um funds that uh
that we can pay for it. So, as a town, as a staff, we're ready to go. Um, and we have the equipment, we have the money to go forward. We're just waiting on on legal to say we can do it um as a municipality. So >> that's our legal department, town of Fort Myers. We're waiting on them.
>> Yeah. But reviewing. >> Okay. Uh I don't know what we have going on here with special events. I recall there was a conversation that Rick had. I think Rick, you had asked if you could get
um a reduced rate if you did a special event, but you went to the town. >> We're doing community events. >> You just go to the town for approval and then they can incorporate that if they needed to. >> Yeah. So, they can in order, you know,
the permitting is is one thing. Um I don't they have to go to council to wave any other kind of fees. So, they would have to come before council and ask for those fees to be waved. We can't do them as staff. Um, but just to be clear, uh, that's the process when it comes to fees or things like open container anywhere.
It has to go back to council, uh, for approval. >> All right, the big one, Silver Sneakers program. Where is our application with Tivity Health? So, I reached back out to Silver Sneakers. Our application is uh, in
process. I haven't got an update unfortunately on whether we're going to be approved or not. I'm still waiting. They said typically the normal waiting period 6 to 8 weeks. We're well beyond that at this stage and that's all I've got. I wish I had more on that. I'm
going to keep calling and hopefully I'll get a response soon. I know the last time we went through this process it took what was it 7 to 8 months >> at least. So, I hope it's not that long, but all I can do is keep following.
>> Okay, so this has been a hot topic. So, I did some research on this and I'll start off the good news regarding getting this approval is the income that the town gets um through this. So, this is a nice income generator. Um there's
no um liability towards, you know, your side whatsoever. But we as outsiders can call Trivity and say, "Where is our application at?" and keep as we can call Trivity ourselves and say, "Hey, where's our application
at?" And typically um if there is a delay, it is usually over on the um liability paperwork. Delays are typically in the insurance endorsement review, the legal agreement
review, or incomplete followup with the Silver Sneakers administrator. So, I was hoping we could get three of us to volunteer to start calling Trinity and bothering them where our application is. >> Yeah. I think where we also get a little bit of delay is uh and push back is that
when we tried it the first time, they argued that there was a it they don't they only have silver sneaker programs, you know, for >> geographically. >> Geographically. So, we had one right off the island. >> Mhm. >> But we argued that to get on and off the island might be a couple couple year I
mean a couple hours. years, >> years. Well, it seems like years, a couple of hours, you know, to get back and forth and no one's going to want to do that. So, when Danielle was here, we fought that and that's why it took so long. It's um >> we fought that we had a legitimate reason to get it get it there and then
we got it and then Ian hit >> again. So, um, it was quite the process the first time, but I I encourage anybody that wants to call to call because even I know the process we did with when Danielle was back was here, we we called a lot and they would say the same thing. We can't give you
information. It's in process. Um, so >> can you uh Neil confirm what date you put that application in? >> Um, I can go back and check. I know it's been over two months at this point. >> Well, because we had the last meeting
you said you had. If you could look at the date on that. >> Sure. >> And then I mean I'll I'll I'll take it to you. I'm just going to call them and keep bothering them. But this is like great income for us and it'll bring in membership. Um I didn't realize my parents are actually big users of this
and they will only go to the silver sneakers facilities. >> Sure. >> So I mean this is just a great overall win-win for us. So >> Michelle, do you have a number? Um you actually just got to I do not you go if you go it's tivity t i v i t y health
>> um if you go on their website and then >> my note my research says that we just call and ask it's underneath Bay Oaks wreck where are where's our application at? >> I wonder if >> I'll make an application number that we can refer to question. Yeah. >> Um do we do you know is there an do they
give you an application number or did you just submit it? He's got to be in >> I got a I got some kind of a like a authorization back that I it was submitted. >> You could get that to us. Let me see what I can startounding them. >> Okay. >> But yeah, I mean this is just a great
income for the for everything >> and a great service to the community >> and a great service to the community. Correct. Um I hate to even ask is do we have any update on the playground behind the school?
>> Not responsive. I mean, >> no, they just they're I think they're dealing with the other bigger issue obviously is um kind of the school and the negotiations, but I don't know if maybe the one of the council members can call and move that along. Um I think
Will's brought it up to them too and they just >> nothing. >> So, in >> Will sent a formal email again letter. He did and we talked >> a few days ago >> asking for a status and we have not heard so they're on top of it. >> Yeah. We even met with a gentleman that
does the facilities there and I I told him we need access to it and he Okay, I'll pass it along crickets. So >> I don't even like to ask. I know you'll just open. >> No, we want it too. We're still pushing. >> I just want the gate open. Yeah. >> Yeah, of course. We We always had access to that to their playground. >> Yeah.
>> And not having that and having it sit empty, especially when there's no kids there, >> is just a shame. It is. >> All right. Member items. Rick, do you have anything? >> No, I don't. >> No, I don't. >> Ed,
>> I don't have anything at this time. >> Nothing for me. Barbara Hill. >> Uh, we're processing Neil's request for um a reallocation of funds and I do expect it to be approved very shortly.
Um, it's more of a question, Annie Ne. Um, if we don't end up getting the school back, what happens to the afterchool program? >> It'll be just kind of like it is now. I mean, we get the buses, drop them off. Um, and that I assume that will
continue. I would hope. Um, that would be the option as that that's their designated drop off spot. We will continue to to push for um after school care and and youth programs at Bay Oaks uh as much as we can and um we would hate, you know, we as a a town would not
take that away from the parents that need it. So, we just need to find a a solution to get them here and I think we already have, you know, obviously we're down quite a bit of kids, but um you know, as time goes on, we'll we'll start accumulating again. But yeah, we won't we wouldn't just because it's a school,
we would still offer that um for any kid that that's off island or that homeschools on the island. So, we're we're available. >> Anything else, Annie? >> Good question. That's all. Thanks. >> Great, John. >> A um not self- serving, but
self-experience. Um I want to This is how a coach apologizes. I want to thank Neil for how professionally he handled me in December when I came to the meeting and realized there wasn't one. And so thank you for that call. No, no, the call that we were
on, I'm not being sarcastic at all. He was awesome. I was heated and I hope I stayed at least professional about it. Um I do not want to ask for any special exception at all. It's my choice to fly
here every month. Um we we we had started and it was too it was too much to ask can we poll the group if we're going to have a meeting or not and then two weeks out kind of put it out yes we're on um
I'm just going to absorb that I'm going to call you and make sure that um that that we're that we're coming. I know it was decided at the meeting that I wasn't at and I didn't make it all the way to that bitter end when it was decided and watching on YouTube. So, um, and then
the the town calendar didn't have the cancellation till after I had made my travel plans. So, that stuff is all on me. But, um, thank you, Neil. >> No, I just want to, you know, John, to that point is we need to we also need to take it off the calendar. Those kind of
things. Um, I I I that it's probably on me because I just assumed you were watch the the replay and got all the way to the end where we canceled the meeting, but >> I left four degrees and came to the beach for a couple days. Yeah, >> make the best of things when they happen. >> Well, all right.
>> It wasn't a problem. And then on um >> living my own words I just said earlier about not trying to direct staff and more um talking to our counselor. Um Neil in his in his last part of the
report talked about something that he hopes to be able to do and it's contingent on having some new equipment that process. I mean, how do we best have a process for donation is Neil give a wish list to someone?
It's probably best, this is just opinion, it's probably best goes to the friends >> and maybe we all just get copied not to not to participate in the conversation. And then when when you said movie night and we need a screen,
I'm a very visual person and we have an incredible opportunity that has it's always been good and it was improving, but now we have a a public information officer that is doing killer graphics and if a hey look what we'd love to be
able to do with a great picture of a bunch of kids looking at a movie and but you know we we've got to get X to in order to make this happen and here's the contacts to make that happen. You know, if if that could be our process to solve budget stuff for you to give more and
more and better better services because those are the things that don't have to go in some big visionary plan. But um I would do it, but I still have to build a house and and stuff. But um >> yeah, Neil's got Neil's got a relationship with the friends of Bay and
he he he doesn't hesitate to give him his want list. I think this was just an exception on an old donation. >> They they were supposed to spend the money at the um >> for the kitchen equipment and they're not. So, he's just reallocating it towards other needs, but um Neil doesn't
think twice about asking. >> Oh, yeah. No money. Maybe I'm just asking what the process is so that you know that that our our public information officer can get in that loop. Man, if a graphic goes up in social media and it hits both the friends and the town,
>> I think you're going to have >> I think you're gonna have a screen in 10 minutes. >> I think so too, John. I I wouldn't agree with you more. So, that process, you know, who all can go out. >> The friends is a perfect place, but um sometimes Abby sending something out, you never know.
>> Yeah, I can give you a quick Friends update. So, it's been um a little kind of like the town, it's just been a little slow in the kickoff. um all the paperwork, the whole thing basically was has been dead for three and a half years
and no taxes were filed. So you cannot take any donations in yet because you don't have to have so there's been a lot of catchup. So I they have now just I believe submitted everything into Sunbiz. So they're waiting to get their
articles of incorporation approved by the state which means the funds can start moving in. There's a marketing group that's working on getting the logo and membership. So, there's been a lot of work, but the whole thing's just been catch up. So, there's a lot more I can
tell you right now. But, the best thing I can do is tell you to go on the friends page. They've still get that started like that and follow that. Um, and they'll be giving updates as it'll sooner than later. Um, but yeah, it's been a longer process than we thought
with the the we ended up using the same number, but it took a lot to get it re they went through a lot. >> Yeah. And I just >> as soon as the public knows that there's a need or a want, we now have a 501c3
that I can almost guarantee no moss is going to grow on those those people or that thing or those processes. I would like to ask if if money goes to the friends, can the donor say, "I want this money to go to a screen and that's okay with the friends because I'm not
sure if the donation goes directly to the town that they can state where they want it to go." Correct. I'm not saying it can't go if you go directly through the direct make sure it goes specifically where you want it to. Correct. >> Friends, you can earmark through the
town too. So when we got say the fireworks donations, those were earmarked just for fireworks. The community foundation was earmarked just for concession stand equipment. So even if they donate to the town, um they can earmark whatever they would like. Um you can just throw in a general. I've we've
been researching some parks and recck um pages on donations and some policies are really good and spell that out and um you know we could have a link to the friends for donations or or ideas that we want I think would be good um where it just links it right to it. I know uh
the the friends of moundhouse, they actually are it's basically a shared site between they pay for it, but uh you know with links to both what's happening and then the the 401 um uh group, but I did talk to Karen yesterday. She said it should be any day
now that that they get the >> nice >> the 501c3. Uh she thought it was 30 days from when they put all their stuff in and that's got to be coming up here real soon. So >> yeah. And on on donations for earmarking them, it can be donated as a as a
restricted or unrestricted donation. I mean, that's gets into the the legal ease of it, but >> the only reason I bring that up is because I did make a donation before Christmas and my understanding was the town decided where it went. So, that's okay. I just want to make sure everybody knows. So,
>> if they do have a specific there may be one better way to do it than the other. Yeah, they've they've got a some let's just say outstanding board members on there. They've got the accountant, the finance manager. There's they they're going to have some let's just say they're going to come out with some
creative ways to tell you how to help get this whole filtering system. So stay tuned. Yeah. Um Bill Murphy and the account they've got some great >> wonderful >> people on there. So as much as we like to see everything go faster, they're coming. But yeah, so the paperwork
should be done. But that's why we're not asking for they're not asking for donations yet because they've got to get that tax paperwork done. >> Yeah. And I think just to to drive this point home, that's why we need a vision like you you all are talking about because we can put future plans or or possible ideas that people can can raise
money towards, you know, that that's good. Not it's not only a screen here and there. It could be a building here and there. So, um, yeah, I think we could we could put something on there as when we come up with this list as Borab and and the staff kind of think about a list that we want. Um, you know, we can
definitely put that on the website. >> Don't move. >> Wow. I I gave a great report, didn't I? That was a good long report. >> One member request. >> Can we please replace the bathroom door behind the baseball? You replace the men's. We cannot open the ladies
bathroom door. It's not only a member request, that's a community request. And yes, we just I got quotes from uh an individual. We just have to get two more. >> Thank you. >> So, it it's a process to get the three quotes in our procurement policy. >> When
you get frustrated with the process and the timing, this is what progress looks like and this is what it feels like. Just stay passionate, but this is what it looks like. >> That door is so hard. I'm going to take the four-wheeler with the chain and open it. That's how hard it is.
>> Uh, I'll just leave. Yeah, we'll talk later about that. >> Mom's word. Okay. All right. Um, we have no public comment. A next meeting would be February 18th, same time. >> I cannot attend. >> You cannot attend. >> I'm out of town.
>> All right. >> Did you get that, John? >> Yes. Well, February, March, if there are those third Wednesdays, I can. Uh, it's not until May that I probably can. >> Does that work for everybody else?
All right. Um, if there's not anything else, we'll go ahead and adjourn. >> Ken, sorry, I just didn't interrupt. Um, we just want to set the agenda for the next meeting. So, the items that you want >> Yes, I am sorry. >> To discuss. >> Um, well, we'll keep concession stand on there to see if Joy can give an update.
We got that approved and what they approved. That'd be nice to I think good to see. >> Send an email. >> Yep. Um the uh FOB system. I want to keep that on there. Um I think the pool update you're actually giving through your your report. Um silver sneakers is
a must. The park. What else team would we want to add on? >> Long-term plan or some sort of strategic plan for >> Yes. Actually, thanks for bringing that up. I've never seen it these plans from 2017. Do we have those that we could
just bring to the meeting? so we can look at them. >> Yeah, I think it's important for every I got to check if we we kept it on the website or not with all these changes, but um I'll print them off so you all have them. I did, Rick, I just sent you a copy. >> Yeah, I think the closest thing I could
find was the the 90% architectural plans which gave a pretty good layout of the park and the way things were set up. So, that's the closest I could find >> because we were 100% is is when you get to the actual construction and that so that it it It is. It'll be what it is. I mean, it
it does show, I believe, a lot of parking uh additional parking on there. That >> roundabout that was the Yeah. >> Yeah. So, there was I mean, it looks a lot different, but um again, we had to kind of do what we had to do. We I was we were all hoping before uh the day
couple weeks before Ian hit that we were ready to be shovel ready and it just >> Yeah. Well, we used to have a baseline. Everybody will be looking at the same thing. And it could and their vision might be different than that. >> You know, like I said, no one I shouldn't say no one that's that's strong. There was a lot of feedback
about the building design. And then after Ian when we were putting stuff back, building the town, we had a lot of feedback about why do we need this building in general. So it might be a more of a community discussion um a visioning session if you will with the
community and their input about what they want to see in the the town as well. And I think what you know when we were looking when Bay Oaks and staff and this community we really did have an outside group come in it was with the intent that you know let's not worry
about the budget. Let's just come up with this incredible master plan for what Bayok's property could ultimately be. So there were all of these great ideas but then when it came down to it was prohibitively expensive. So the bottom line about how that building
actually ended up by the time it got into the construction phase was so ugly and so um because of the the the lack of funds couldn't build what we wanted to and so what they ended up with with the funds that we did have was horrible. So
long story short, we just didn't get what we wanted even then. But then Ian came within weeks and um so literally we're back to base one. I of course lost all of my records from when we were having all of those plans drawn up and I'd love to give them to you. So, did
you get get some sense of what that was back then? It was it was incredible. But I think it was like more than $10 million. >> If I remember, that was the >> the project. >> The project. >> Yeah, it was we had a $10 million grant from the state that they wouldn't renew.
Um, and then we had additional I think 2 million from the from uh the state was it DP gave us money additional 2,000 and that's where the actual or 2 million that's where the 2 million came from to actually do what we did down there. They kept extending
it for us. Um, so yeah, we could only kind of do what we but it was I think 12 or 13 million was the total price. >> 17 million. >> Was it 17? That's what I was calculating wise and building wise older. So >> and now I can't even imagine. I mean
>> well now of course it's still conceivable but like you say do we need to reook at it? >> It's worth doing just saying okay let's review what our goals were back then. >> I mean with the friends of Bay Oaks and the community that we got and the money
it's still it's still >> conceivable >> locker rooms showers you know that kind of thing. It's our Christmas wish list, right? >> I know. >> Joy just confirmed that she has this yet electronically and she's offered to send
it out. >> You sent it to me eons ago when I first joined. >> Okay. >> The advisor. >> Yeah. I mean, I can send it out too. I like I said, I just sent it to Rick. Actually, Amy's email. I don't know if that's >> It's easier because she reads them. I don't >> Okay, that's good. Yeah. So, um I can
send it out to everyone and >> Exactly. and I'll let you know if there's a link on the website still or not because >> All right. So, we that'll be the agenda item. We're going to review the prior plans and then we'll start a future plans discussion. >> Any other items that we want to add?
>> All right. Then I will consider the meeting adjourned. >> Thank you. Have >> a great day everyone. >> Thank you. Motion. Motion to adjourn. >> Motion to adjurnn. >> Second. >> All in favor? I oppose. None.
And then you have to give the time because you have to do they want to do the minutes. >> The time is 113. Where's my winner for you?