Good afternoon everyone. Uh this is the meeting of the town for Myers Beach Bay Recreation Center. Um and it is Wednesday, June 25th, 2025 and it is 12 uh p.m. And I'd like to call this
meeting to order and begin with the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and
justice for all. Thank you. Roll call. Karen, start with you. Um Karen Woodson, come lizen. Michel, Barbara Hill, Joyce Sullivan, Neil
Matis, parks manager. Thank you. And then I believe we now have John on the um audio portion. He hasn't come on yet really. So we're uh we'll defer that action until um John gets on board and then
we'll um have the approval of the minutes. Assuming everyone has had the chance to review the minutes. May I have a motion to approve? Motion to approve. Okay. Thank you, Michelle. And um a second. I'll second. Joy. Second. Uh any
suggestions, additions, amendments to the minutes? Um none. Uh then the um vote to approve the minutes by saying I I. Okay. Motion carried.
Thank you. Um and let the minutes also reflect that uh from our meeting last month and then reflect too that um uh Becky Petri is uh excused for this month. Uh Betty Simpson is excused as
and then we're expecting um uh John to be joining us shortly. Uh public comment there's no one in the audience at this time. We'll go to the staff for Neil.
Okay. Neil Mat, parks work manager director. Uh, okay. So, just kind of going over um just new updates for Bay Oaks. Um, our summer camp is currently underway. Uh, we're in our third week. We have 34 campers signed up and that's
between our kindergarten through third grade group and our fourth through sixth grade group. Uh so town hall is currently um partially running out of the rec center front desk and side room just behind us here. Uh
the hours are Monday through Friday from 8:30 to 4:30 p.m. And that includes basically beach parking, hurricane re-entry passes, permitting uh and utilities payments and questions. So, our bathroom partitions for our men
and women's restrooms, that's our main restrooms on the main entrance and the side entrances of the rec center were completed um just this past Monday. And then you probably saw um it went out on Facebook. We were offering reduced rates
for the Bay Rec Center through August 15th. Uh and that's for daily passes uh for indoor pickle ball. So, if you're a Fort Myers Beach resident, uh it'll be no charge. And then if you're a non-resident, it's $5. So,
basically, um residents for $5 and then non-residents for $10. So, basically just $5 off. Uh we're going to run that through August 15th. Uh those rates will also apply um for anyone that's coming in to use the weight room and the cardio
room. And then that equipment's we should have it the week of July 7th and hopefully we will open that next week, the week of July 14th once we get all the equipment kind of in it. Wasn't the equipment arrived this month?
Was it delayed? It was delayed. Yeah. So that that hasn't been extended since we got the um the last update. Um so yeah, it's just unfortunate. We were hoping to have it for June. Um but yeah, so we're kind of doing a phase reopening right
now. Um and we did start, you know, we talked about um the just the um reduced rates, but we did start indoor pickle ball this week. Uh and that's going to be every Tuesday and Thursday from 10:00 a.m. to 12:30.
And we'll have three of our six courts available. Uh since we still do have the kids in here on the other side still with summer camp going on. Uh we started that yesterday we had six uh folks that showed up. So it was good. Everybody was really happy about the courts and kind
of dead spots. Uh nice good bounce on the ball. So I was really happy with that. Everybody said that the grip was also really good on the court. So I think uh you get a lot of nice compliments when you have everybody kind of come back and play.
Um, and then also on Fridays, we're going to be offering open gym for basketball from Friday to 7:00 p.m. So that starts this Friday and that's kind of what we're going to be offering. Um, those times and days will be going through the summer.
Uh, we talked about the cardio equipment. Um, currently for the 4th of July parade, we have 15 floats signed up and that uh, the timeline to apply is through the end of this week. Uh we're going to put another reminder out I
believe today just so we can hopefully get a few more uh signed up and then we are looking at having a reopening event for the rec center. Um we've already reached out to a lot of the community foundations just let them know hey like we want to do this we're going to feed back to you with a date. So we're
looking at probably late July um early August with that and I should have that exact date by end of this week or first thing next week. Um, as far as pool updates,
um, so the last request or bid, um, that was advertised that went out, we still just have our two bids. We didn't get a third bid. So, because of the way it works, um, we have to go in go out for one more final attempt and advertise it again for 30 days to try to get a third
bid. Um, because that's this will be the third time doing so. Um, if we don't get a third bidder, we are okay to go with one of the two that have already bid. You start with repeat that again. So, if we don't get a third bid on this third attempt, we're okay with going with one
of the two that have already been. We just have to do it one more time because of the uh legalities with that. And it's advertised nationally through um a website called Demand Star. And it's also advertised on the town's website. So, but it has gone up nationally. Uh
and then just about a little bit about the revitalization project and that was mentioned at the last uh council meeting. So right now um that is underway and it was basically approved that we're going to have um
four pickle ball courts added to Beyos and that will be kind of like the trailer around the area where the um administration trailer was. Not the trailer where you did the council meetings, but the one that's kind of like when you first pull in on the side, right? Yeah. So, those will be over
there. Uh we will have a shaded rest area for the pickle course that that will be included. Um a large multi-use field where the all the, you know, construction, the debris is uh right now. Uh, and then we're gonna also
have um crush shell walking trails that will kind of go throughout the park and then we'll connect. So there's a little bit of trail like that kind of goes behind the tennis courts right now. So that'll all kind of connect and be one large trail. So that should um that is
slated for completion by the end of August. So that's the time frame on that. I know that's it's coming soon. So uh so that's my update. Um, that's my report. Um, can we do an upgrade on the
advertising that you're doing for the facilities? I just took a picture of it. There is nothing stated that there are outdoor pickle ball courts. It looks like you're just open to play pickle ball on Tuesdays and Thursdays. Okay. And just to give you an example, we have like six girls that and I've had I had a
situation where I had some people I waited two out at a restaurant. They're like, "Where do you play pickle ball on the island?" And they were staying right here. Okay. And so one is the ad that you put out on that's the um Facebook ad. Sure. To add on there that there's
out there's outdoor courts 7 days a week back there cuz we are looking for players back there and people are looking to play. And then second if they could be so kind and maybe put a sign on the building that they're back behind here because they're hard to find. Okay.
People get lost. They don't know that. Keep walking, get behind here. courts are back there, right? Um I know we're pickle ball advocates, but I would keep pushing it because people look to glorification, they want to play pickle ball, right? Um and I if we haven't to
make sure that Margaritavvilles noted that we've got outdoor courts over here because I can tell you that we've had Margaritavville bikes at times. I think we'd have a lot more if it was advertised that we are over here for a getaway. Yeah, maybe there's even
some kind of flyers because I know we put um those rack cards in for Lover's Key at Margaritavville. They allow you to do rack cards and advertising and things. So, maybe you can do that. We have all the ads you do right now.
There's nothing stated that we have outdoor courts available here seven days a week. Okay. Thank you. So, can I ask a question on the parade? um the Fourth of July parade. So, is the town going to have a float? Yes, we have
a float. You do have a float. Okay. What is that one gonna be? Do you know? Uh I mean, we we're going to use one of the uh like flatbed trailers uh from public works department. So, that should be dropped off behind uh the building
like early next week. We can get it all decorated and ready to go. So, and are we going to have any kind of like marching band or anything or uh I don't we haven't had a band um you know as far as applications we see
but I mean we have a pretty good variety um Coast Guard auxiliary got a flow um there's an honor guard with uh regional southwest TSA that's that's going to be um in the parade I mean we have some
residents events and a lot of the local like restaurants. So, um but yeah, I don't have a a marching band like that, but we're actually going to have um some of our summer camp kids. We have a a sign up sheet, you know, been asking parents, so anybody that wants to have
their their son or daughter and we have room for about 20 kids on the trailer. So, yeah. And the staging area will be, you know, here for the morning of just like that was my other question, too. How many kids do we have signed up for
summer camp? Uh, yes, we have 34 signed up right now. How many? 34. 34. Yeah. I mean, we have a few more in the younger age group, uh, the K through third, but it's, you know, we have it's almost equal. It's I think it's like two or
three more in the the K through third. So, They're so cute. We have little crabs and chameleons running around inside the facility and I'm playing pickle ball and they go out the back door and they let them out. Yeah. Yeah. We have the little They come with their little door opens. They look and throw
them out and push shut the door. Okay. Anything more to report on Neil? Okay, great. Um let's move on to the items of discussion. Our main part of the agenda today is the fee schedule. Uh the research uh was done apparently by
Aaron um and report which you have in front of you. kind of looks at the county parks and recreel um to determine what their fee schedules are and how it matches with our current
and certainly um what we need to uh deal with our proposed fee schedule. So, I'll open it up for discussion. Um, I didn't have a chance to review this in advance, so I'm just kind of going back and forth
now to kind of see. Um, I also, because I had volunteered last time, did the same research that they did, came up to the same conclusion, but I think the one um area that we should consider is I think our our regular residential and uh non-residential fees are in line with
the other parks, but all of them charge a separate fee for the gym. And the gym is something that even they so here the fitness centers this is all league county is an additional they charge $20 per month $80 for 6 months or
$120 per year in addition to the $10 or $25 to just use the rock center and I think the gym does that value you're talking about the exercise exercise room the weight correct but all of the facilities in county charge separate for
the gym and I think you That's fair. And especially because there's a lot more maintenance back there and I go to the equipment. Correct. And the equipment. So I I think it's we're all aligned and we don't want to raise the fees with everything that's happened for
the rep center. But I would like to present that we add on a fee used for the gym. The only thing I would point out with that is if we charge for that and I understand like a lot of the other um
municipalities in the county does it's just we don't have the amenities that a lot of the like Santael and especially the county has like some of them offer like some of their fitness classes included with their regular membership which we you know that's basically um
they have to pay our instructors like separately. So I I just could I mean if you charge another fee for that really like the only thing that's really included in the membership that they're paying monthly would be just like you know I guess open gym for basketball because we're charging a fee for the
pickle ball for the indoor pickle ball. I mean you you get that the you know the outdoor courts for free obviously. Um but you don't have to have a membership for that. So I don't know. I mean I I I get where you're coming from. I just it's hard because you know we have been you know
getting things back and so many closures with the storms and I you know I want I I don't want to you know I kind of want to give folks a break and I don't I mean you know I think non-residents I I think we could do a lot better job from what
I've kind of seen since I've started um getting the word out to like the resorts especially when we get to season we I think we can get a lot more folks in here to to use the gym that are non residents that play pickle ball that are non-residents that are visiting. Um, but yeah, I would just I don't know. I don't
like I guess if you do it for your if you make it a fee for your for your residents, you probably have to kind of like also make it for non-residents cuz that's how the way we do things now. Well, it's very hard to gauge because you know you're you've not been here
during the time that that wait has been open to determine the number of people that come which then it could be in a position to we could be in a position to raise the rates given the sheer numbers that couldn't sustain. So that could be one way to look at it. But Neil's right.
I mean I looked at the other facilities years ago. Remember when we did the the whole brainstorming thing about grouping your community center? Their rooms are ginormous. You know, they have all kinds of equipment, which we have one room and
it's very congested. I think someone was talking at one of our board meetings about you having to wind your way through the equipment because it was so tight. So, I don't know that we offer something that can be charged for it at this point. And I certainly like once we
get the pool um back I would you know love to see like some kind of a if they do like a combined we can do like a combined membership for the rec center and the pool at a discounted rate. Well, what we did before, I mean, just
like to now and has been the case, there's always a charge each individual time for any of the fitness classes. And when we had pool aerobics at the pool, that was also a separate charge, but the weight room was always part of the what
is offered to the community as a community amenity. And I think that primarily had to do with the fact that those were instructors on call where in the wait room you don't have any instructors and that that might be the difference between charging and not charging.
That's fair. And like I know Planet Fitness, even though it's off island, it's not that far off island. And I mean basically it's, you know, $12 a month for their entire thing. And it's huge. Oh, sure. So,
that's great. Well, I mean, I'd love to like once we get through a, you know, a full season, a full year, like look at our numbers, look at, you know, we'd have something to kind of compare it to cuz it's just been so, you know, open
for a few months and it's tough to gauge it from that. Yep. I I agree. Well, I I I think the figures that we came to um for our schedule in p in the past fiscal year um because we spent a
lot of time working on this. I think was well thought out. Obviously, there were major corrections. Karen sort of speaks to that when we had that conversation when she was a member of the board. Um that we had to radically change what was proposed. But this seems to have been
equitable for what we can provide to the community. So, um I have no problem in keeping the fee schedule as it is. I guess my only question is what is our budget for operating our balance
recreational center and is this in line with at least helping to defay the expenses? right now have the figures in front of me for the budget, but um no, I mean I think it's in line. Um
certainly we hope to to you know bring on some new programming to kind of also, you know, get some additional revenue coming in. um our boss program. We just basically Barbara McDonald who is a full-time
wreck a she was just promoted into that role. So she's already been working um to get like a whole season coming up scheduled with trips and that's one of the programs when we do our grand reopening that we want to kind of have um her manning a booth just to you know
give out information but she's al also been reaching out to a lot of the former residents that were involved in that program. So, um, but yeah, I mean, she's really excited about it, too. Oh, yeah. She's gonna be great. She's gonna be great. So, um, she's just very high
energy, very focused, and I know she's going to do a great job. And like, you know, she's, like I said, she she already started when we had like this week before we opened where we were all over here. She spent that whole week just like calling up different places to take everybody and she's basically got
like two trips like scheduled for like the entire season. So, um, and she's got some great ideas. So, I think that that'll be a really successful program. Um, but yeah, I mean, we can certainly, uh, look at that, but it's it's in line
with how it's been like in the previous years. I know that I vote for change, too. Yeah. Okay. So the boss program and where you have it listed as seniors which which includes the trips and outings and so
forth is basically self- sustaining. Yeah. I mean there's some well there's some things that they will have to it's not all included like some of the trips. Um yeah I guess it should say 100% cost could you elaborate on what that means?
Uh well I mean so whatever we basically if if we're going to an event like whatever the ticket price is like you know we're not we're going to basically make sure that you know if it's we have 20 people we're going to get the number of tickets for the folks that want to
go. So we're not going to like eat the fees on any of the trips and that kind of thing. Um so that those are refundable if the trick trip doesn't happen. Yeah. in places that will work with us where you know we have so much time 30 days out to let
them know like we didn't sell this amount of tickets that we thought and they'll take the tickets back. So just making sure we cover our cost like that. um as a lifestyle director, that's how I kind of had to do events, you know, I'd be very mindful of budget. So,
um kind of used to that. Uh so, yeah, you just have to find places that are willing to work with you. So, a lot of places are great like that. Some that aren't so great that we'll kind of stay away from. Um and once we kind of get our signups and we'll have a lot better idea with that, just interest. So, you
know, we'd like to do some surveys and try to get an idea. uh because we don't you know we certainly we have things scheduled but we haven't like you know purchased so you know we have a lot of flexibility right now to kind of change things around if we need to. Um well and I think to Michelle's
point you know we've not been doing a lot of announcing and public announcements and ads on Facebook because we don't have any programs in place quite yet except for the pickle ball that's huge uh in terms of getting that word out
and the test both I'm sorry of course no so uh yeah but once these programs are up and running you really need to ask that information for Sure. And I I think, you know, we'd like to do like some, you know, like fun like family style events like, you know,
obviously we're going to do our big events like Halloween um you know, our Easter events for instance, but like Halloween, right? But we can do we can do like, you know, we can purchase like a blowup movie screen and do like movies on the ball field and make like a family
night, you know, charges a small fee for that. Um, you know, there's some new programming ideas. We want to start like a kickball league in the fall. Um, you know, and initially we had talked about doing it like where some of the resorts were able
to have teams. So, but I think we could combine it to make it like, you know, have like a team from Margaritavville, King Shell, you know, Doc Ford's interested. They want they want have a team and then we could also have some residential resident teams. Uh, but yeah, I mean, there's a lot of
programming that we haven't tried here. Um, I think we just have to, you know, take it a day at a time and know that some things might not take off exactly how we want it to right out of the gate, but not to be discouraged to just keep advertising, but getting out to the resorts, which I don't, from what I've
seen, there hasn't been a huge push to kind of like get our advertising to them. Um, so that's something that I plan on doing. um and just you know kind of some of the restaurants some of the the the bigger you know businesses resorts getting our word out about our
programming. So I think that what about what about that with regard to you know forming partnerships or you know relationships with these various hotels and resorts for example because we do not have a pool we will not have for
probably two years. Margaritaville offers to the public a full aerobics class Mondays and Thursdays, right? And why would we not want to? Because we don't have one. We're not in competition with them. Offer that. They're also
going to start a whole gym program with fitness training like Zumba and Pilates. And so, you know, until we get our ducks in a row and get things fully operational, why would we not want to say, gosh, you know, if you're visiting or you're a resident and you want to
look out Margarita and Elizabeth available, it's a cross promotional thing. And that I think they would also be very supportive of. Sure. I'd have to, you know, just reach out and see because I don't think any other company I don't think any other resort or
business is offering that kind of thing. I think my real deal. Okay. And when we do get up and running, it it would be really great if we could have like, you know, those rack cards, right? You know, a third of the page and have those
printed with just hours and what's available here and that kind of thing. No, we have those still from before. We're just kind of holding off putting stuff out until But they're willing to all the all the resorts until we're, you know, fully operational. Uh, but that'll
be soon. So, well, just having it to Karen's point, just having it right now reprinted, outdoor pickle ball courts, outdoor tennis, indoor pickle ball, basketball, um, the gym will be open and just getting that out to all those hotels I think will have an immediate impact.
Okay. All right. I do agree. Yeah. So, when you talk about advertising and marketing, what exactly do you do? I mean, we advertising and marketing. Is it just a Facebook page or Yeah, it's primarily
Facebook and then our website. Um, so newsletter and the newsletter I think that's we do a monthly newsletter. So, um, but we've had we put out a lot of like updates about our summer camp and some of the photos on the field trips.
But yeah, certainly we can um do more of that and then we can kind of drop our flyers off to the resorts. Um, you know, advertising some of their programming. That's why like for Margaritavville, aerobics, aerobics,
I've got to look into that like what we can do as far as activity directors for the most part or you know like ships and cruise ships have activity directors or whatever. Exactly. I believe Margaritavville does. Margaritaville does. I think Shell does.
Um I'm not sure about Diamond. They do it internally. They just Yeah. Some places like they'll just Oh, wait. Monica Kai does have a marketing person or they did like I don't know if she's still there. Got wellhead
and Daryl. So three. That's like this that Sunseeker. that will grow. Okay. And I would think with like your kickball idea, which I think is great by the way, even if the employees place together a team, I think it' be Yeah. We just we didn't want to
try to offer it in the summer. Um, you know, we just felt like rain outs and lightning and so um but yeah, it's definitely something we wanted. But that was a good way to get your foot in the door with with marketing of other programs that we'll
have in the future, right? Once we start rolling again. [Music] Who does our like marketing like visual and everything? Who does that? I think Nicole. Nicole. Yeah. She's our communications director. Yeah. I just
think that we've got that beautiful new sign out there. I mean, it's like when I see this is how I envision Bault to advertise like a beach, a palm tree, and it's like, oh, I'm going to an island and I play pickle ball and tennis on an island and having this, you know, bring
me to the facilities. I can work out on the island. And I just I think the green and the whole logo is just not real welcoming versus that new sign out there is awesome. and just kind of repromoting the whole look of it without spending
any money just upgrading that making it bright. I mean, versus the green. Give us the pinks and the blues off of that sign, that logo. We've already got it made. Well, just all of the colors in our logo. Yeah. And and pull that out
together. I think just I said, we've got we've got a lot of things we can offer right now. Let's just get those promoted and then just keep adding on to them. I can just say I once was a visitor here before we moved here. If I would know
when I died when I was a visitor here, I had no idea that this was even back here. That was the That's why that first attempt at that big sign. Oh crap. Guess nobody here. Yeah. Is it lit at night?
That signal. It's supposed to be We're still waiting for FPL to hook it up. Still waiting. That's my understanding because they're trying to get all the street lights first and then and those lights have actually been there for what close to a year. Yeah, they're not.
They're just not put into anything. So, really need to get that running. The other thing is they keep talking about the shades. Yeah. That would be a colorful hint. Yes. you know that there's something back here. I've seen a
bunch of people working out even in this miserable the hottest part of the Well, they're not from there. Yeah. Who is responsible for getting this rack brochure developed? And do we have a
budget for it for this this fiscal year? proposed because you know if we're going to be opening this up in July, we have July through October where we need to get those rap brochures to those resorts. So
is there who's who's responsible? No, we have a budget for um for that. Yeah. So that that'll be you know I'll be working on that with staff. Okay. Yeah. So we can get those out probably by the end of next month at when after we do the opening. Certainly. Yeah. We've got like
the old um proofs to kind of go off of. So, the staff will be able to assist me with that, just going in and whatever we need to update. But yeah, and so staff then distributes them to the various businesses. That's the plan. Yeah. And
you know, whether it's, you know, a couple of us just Right. Yeah. Right now it's it's challenging because the staff are all um with the summer campers and the campers can be dropped off as early as 8 and then they can be picked up as late as 5.
And so they're all you know everybody we'll have two staff come in at 8. The other three come in at 9. And then you know you print them off to the volunteers and I'll get them delivered. Okay. Yeah. Oh that's helpful. I mean get them you get them set. I'll get them
up. Okay. We'll I'll I'll pull the people together and get them out. I understand they short-handed. Okay. Getting back to then the fee schedule with regard to the proposed um rates for this coming fiscal year. Um
I'd like to entertain a motion that we um approve or where we actually don't have the figures proposed, but we do have a current fee. Um is there a motion that we want to continue those segments? What are your um thoughts?
Second. All right. I'm I'm not making a motion. You guys have to We just did. Okay. Michelle. Okay. The motion was to not change the current schedule. Exactly. All right. Uh
motion to um take the current fee and apply it to the proposed fee. Um and we seconded by Joy. All in favor? I oppose. None. Thank you. Motion carry. So that then provides you um with your
next steps then to so just kind of an update on the budgets just so you know. Um so they'll be working on the budgets internally in July and then August 4th
is our first council meeting back after the July break. And that's where we have to set the um preliminary military rate. Yes. And so that will start with that budgeting and we'll get kind of the
um preliminary budget before we do that. they'll be presented and then it goes through fine-tuning all of August and then September 11th at 501
p.m. is the first budget meeting that takes place and then September 24th is the final. So all the work will go in July and August. So, the fact that we have these approved by the group and
then that'll go roll into it. Um, but that's kind of the schedule for the next couple months, right? Of course, you know what we're doing is we're voting to approve the recommendation to go to your council in consideration for their budget conversations going forward. I
mean, is there can you change the fees in in halfway through the fiscal year to like next July? No. Yeah. You could do it at home. Well, you can, but it I haven't seen I haven't seen that work well unless it's an expense.
If it's an income thing, it I have not seen amended budgets for income, but I have seen it for expenses. So, so if there was a change, the time before council goes into budget
session, right? because we're all relations to that, right? So, this is I still think they should state the same at this point. Yeah. Okay. So, courtesy since we did these, we have barely been opened.
No, exactly. Barely been open since we these went into place. So, this guy was one year old, 2 years old. It's probably going on three because it was before hurricane Ian. Okay. Was the budget implemented before hurricane Ian?
So that was 22. Okay. So it was three. Right. We never had a chance to activate the schedule. No, because the budget year began October 1st. The hurricane was December 28th, 3 days before the beginning of the budget. So this is just
current. It was never put into place. So then we can see if it works or for next year we should track it carefully and see how many people and all that kind of thing and then push back is right one of the push
you've already heard it I had a lot of people ask and we talked about it is so I paid for my membership the hurricane hit am I going to be grandfathered back I've had people ask about that so I'm not sure whether or not that's something we want to communicate or people are
going to deal with it when they come in. But you're going to want to be prepared for that. No. And we um so what we we paused all the memberships when we closed um and any anybody that's come in or called um you know we let them know like whatever
they have remaining when we pause is what they'll get back. So they're going to have it. Yeah. And you know the first month February basically um well through middle of August. So, a little bit more than a month, it'll be,
you know, reduced rates and basically free for residents. So, yeah. And uh the staff already took care of that and it's a simple thing. When they come back in, it'll recognize when we scan their membership that they still were current that time remaining. Great. I might just
have one more topic on the rep center and it's just me because everybody knows if we come in here seven days a week. Is there any way we can get maintenance? Everybody's clean the weeds up in the entrance way here. It just looks terrible out here. Yeah. I mean, we've got rock and mulch literally like 100
feet away in the um mountain systems back here. Yeah. We want to drop some. We are going to we are going to before the tin start get a lot more. I mean, we got population coming through in here with everybody here. But I don't know if there's a way that we can kind of And
I'm just talking around the building, right? It still looks very hurricane. Thank you. that used to be the um gardening club that was part of that maintenance on a regular basis. I don't know. There's great plants in there. Someone would just get in. The
volunteers used to do that. I'm not quite sure. Is there a falling out between the garden club and the town? I know. I saw somebody waiting the other day. I He was pulling out a bunch of And it was one of the town guys. Yeah, it's
just our uh gym who kind of does like all the you know mowing maintenance of the I didn't say you did a great job. I'm just saying I saw you do this. But no, certainly. Yeah, we we've talked about that. So trying to figure out what we want to do and make sure it's
something that when we get those really heavy rains doesn't wash out. Well, so is the town ultimately responsible for the upkeep of that landscaping around this particular building? Correct. Yeah. I mean, the garden club I
haven't really I don't know what the status is. I haven't So, you know, I guess I I think they were a little put off by the fact that they were doing all of the work down by Lyn Hall Park. Okay. And then the town came in and removed
everything that they had put in and put in their own landscaping. And so it was was not a good thing. I'm not quite sure what the status is there, but I can maybe just follow up. If they are in fact responsible for maintaining that
which they planted here on this area then they should be aware that it needs to continue to the point has to look good especially to the upcoming season. Okay. Um anything more with regard to um
theme schedule? I think we made the motion that we call the friends of Bay Recreation Center. So the friends activity Michelle was that for you? Yep. All right, let's go. I have passed these out.
What I'm looking for is a motion that we're going to move forward. The good news is is we have found some wonderful candidates to join this group. I have I have uh with the help of uh Karen, I've reached out to friends of Lover's
Key. I found all their minutes, their charters. I've got copies of all their stuff. Denise Monahan has got me everything that they have. Everyone's so funny. They're like, "This is what I scanned before the hurricane." So, I have a whole file here for this group. Um, attached um I put together the names
that we have. Um, Bill Murphy, Brian Beck just joined. He is a full-time resident. Clay uses the rec center. Jack Walker we just added this week. Julie, which of course um everyone knows, Mike Clearary, Doug Fleming. Um, I put the
these positions on here only because I I've also got Becky trying to get a checking account moved over to Dawn Fleming and they need something in writing from us that says this is a board. So, I think this will be it' be enough for the bank to be able to get
the checking account moved over. Um, but my thought process was that we this letter goes out to these candidates and um we get this group going. I'm proposing that they would just go before or after our meeting so that um just I
threw that out as dates um and that Neil and I can or whoever wants to join at least do a kickoff meeting with them. Um I think they need to get some history on everything that we know what's happening and get them grounded. Um I've got I've started an agenda for them. They have
got their articles and corporation that have got to be done. The 901's got to be done. Of course, I'm going to do the bank. By the way, Karen gave me a check today. All right. This is the missing. That's the new version. Right. Right. And as soon as we can get the bank to transfer over, we
can ask Neil to ask the town for our money out of their account. Um so um so um Becky um Becky will go meet. Don has agreed to take on checking. So Becky um and Dawn will go over with this letter. Um, we got a letter from Sun is
it Sunamp? I love Sandap and they basically just asked for documentation that this group exists. So, I have the articles from the corporation, the original ones. I got the FE the um federal tax ID paperwork form. I've got
a whole pack for the Golden Bank and get this new account set. So, the bank will be off and going and then I propose that back in August this team I'm going to email them if everybody's okay with this and get them going. Fantastic. Why don't you have Denise go to your kickoff
meeting too? Denise Cunningham. Um, I bet she would go. Yep. No, that's a great idea. You know, that's a great idea. I mean, for history, I mean, who else? No, I got that. That's a great idea. I'll I'll ask her. She could join it also. Yeah, I'm sure she'll do it. Yeah, this is not going out yet. They
just put this all together and was looking for approval to get this group going. And we've got one more that um Joy emailed me. His name is Michael Wilton, I think. Okay. And his name? Uh yeah, I've got the email right now. So Oh, yeah. He's on Lel. He's not he's not
full-time, but he's part-time and he said he would be a member. Okay. And what's his name? Uh Michael Wilkey Wilkey. He plays softball. That's what I found. If somebody could just send me his phone number, email address, and name, I'll add him to the list also. And
the only like so cuz I I was kind of dealing mostly with like I think Mike, Julie, Dawn, and Bill. And so I know Dawn has kind of agreed to be like the she's the
secretary secretary. Um I'm I don't I'm not really sure we does there have to be a chair technically because it's like a it's more does have to be president. Bill Murphy was somewhat interested but like he's
all he's he's so let me qualify. This is strictly for the bank and for us to look at. I'm going to take the titles off and that group can vote on their things. This is just to get us in there. But yes, they do have to decide cuz the RS corporation in order to get a smile,
they have to adminly have a president, vice president, secretary, treasurer. Um, we also I need to go look here. I believe that we may not, which they can rewrite them, but I think the current articles state that there can only be
seven officers and I think we would be at eight if we had that one on there. So, he wouldn't be an officer. He's just a member. No, the officers are just the key members. the rest of the round. I just want to ask how many members they've got more members than members.
In fact, all of us can be like my name as a member. We can't be an officer. We just can't be an offic. We just can't be one of the three officers. They can't we can't have two decision makers serving both committees,
both. Okay. So, here's the other thing that's going on right now is the women's club is taking names and teams and want to see three signups for the Putin pup. So, that
check was from 2 years ago when we thought we had the friends of up and running and then it didn't. So, we didn't just pay last year, but we should get in there because it's, you know, it'll be $1,500, $2,000.
So, you reach out to um I think Don Thomas is I can send you Don's information. Okay. Don Thomas is heading up the signups, right? I think she's still doing it. I think I think she is. So, I'll send you Don Thomas's info.
Absolutely. I can do it. Okay. Oh, do you want to do a Yeah, that would be great. And just get our name on there that we have a we want a hole um that we are officially now 501c3 and we want a hole and all that kind of stuff to
represent because I mean it's it's good money. I think Lover Key had I think our check was almost $3,000 last year. So yeah, I mean it's it's a great event for nonprofits. So hopefully when we have our meeting next month, Michelle,
you'll be able to say we've got money in the bank. Will we meet him next month? No, be August. August. Okay. So these are You're going to send me the additional um officer, potential officer. He's not. He just wants to be a member. I don't
I'm just a member. Okay. So you're So he just you're going to send me his name. So who on here also wants to be a member? Oh, I'm happy. I'll be a member. Be a member. a member is easy. Unless you don't have to do anything $5,000 a piece.
Forget about that. No, it's just volunteering a lot. Yeah, exactly. Okay. So, then that works. That's why I um proposed that they meet before or after this week is what I I have in my proposal. Yeah. 2
hours before, 2 hours after so that there's some conjunction with us so that we can, you know, stick with it. Okay. And that doesn't be recorded by the town as we said we're going to do together. Y So everyone's all right with the plan. I
will send this out and um I'll get a hold of Becky and hopefully I have gotten all the paperwork she needs to go get this new builder done and we'll start collecting money. Okay. And I'll I'll give you uh that's the other one's information. Okay. Okay. So, just so you
know too, once the town hall gets officially open, like we get our elevator in and everything, there's all kinds of meeting rooms in there for um 501c3s for any of our advisory committees and
everything. So, we'll have space. Okay. So, these meeting these meetings could so help will coordinate these tell this group that they'll when they decide before or after to to schedule that meeting room over there. Okay. Yeah. And I don't know how they're going to do it
yet, but I know that there's there's plenty plenty plenty of heavy ones over there. And would they was my big question over there because we um I believe only have two right now on the list, Julie and Bill Murphy, that will not be back till September. So, would
could we have Zoom access for these folks? Well, these the the 501c3 meetings do not have to be public. No. No. But can we use the time to do a zoom call? Um, so that's a se, you know, set.
We're trying to separate the friends from from our board. No, no, no. So, just to clarify, so that group would be in there and there's just a couple people if they can't join if they only those those two those two come in on Zoom call. I don't think the town
operates any Zoom meeting. I don't think we do. town. The town does not officiate over that meeting. The friends group has to meet separately with no town participation. It's not fair, right? We It's not fair
for our town staff to use their time and operations for a private MC. So, it's a sep they meet separately like what we do with friends key. I mean, we just have a Zoom account and pay for it annually.
And um one person basically the secretary is in charge of it with the email and the password and you just set up your own zip house. Yeah. Can we So can we do that if we have that? Can we do that through the town audio? I think they can use like the town's technology
and all that but they just you know we can't like you can't run it bring a laptop. Yeah. We'll just have them bring a well somebody bring a laptop to put bring in the other folks. They can call in or they can, you know,
be on video stream or whatever. Okay. So, we can use the town's facilities, but we'll bring a laptop to zoom in and then all you have to do is get on the Wi-Fi. Okay. Yeah. That work? Okay. Thank you, Michelle. And thank you, Karen. Well
done. Moving forward, can I go first? Yes. Member, you can go first. Um, so I I don't know what the protocol is, okay, for membership or new people or whatever, but I do have a concern with with Betty.
I know that she's been not great and I can't pick her up anymore uh because of sunshine laws. And so I I think that we should consider um a a different person for chair. Um just simply because I I
think there's something up with her and and God love her. I mean she's done a lot for the town and I appreciate that and this is not personal at all. But I do think that the board have been
someone that can be here and so I've said my piece. I I don't know how everyone feels, but um like I said, I I think she's done a a super job to that point, but looks like she's not able to
attend. So, how does everyone feel about that? Of course, because it's not on the agenda, there's no action that can be taken. We can certainly put that on agenda for August, but I don't obviously want to blindside the business, right?
But I think I'm I'm glad you brought it up. I think it is a concern. Uh she's if even if she's well, she has transportation issues about who's going to be able to bring her cuz she no longer can drive. So that's a huge obstacle. I know the Bay staff, both um
Neil and Jeff, have been very generous with offering to pick her up and take her home, but I think that's a bit of an imposition for town staff to be responsible for. So, uh, so all those rare various reasons, uh, do you want to
consider putting that on as a potential item, uh, for the August meeting? Certainly on the agenda for discussion for discussion take action. So, should somebody reach out to to Betty and just
ask her what her thoughts are? I mean, because there's a couple of different ways. I think I think she may be up for reappoint in October. That's what I was wondering. That that's and we can check
that out with um with Amy. Amy um I mean if she would decide to resign before October, then we could backfill it in the short term or just leave it. No, we can't
leave it open. longer have forms, but we could backfill it or if she decides not to uh reapply and then we'd need to get more people involved in applications and that kind of thing. Um, so it' be nice
to know kind of what she's thinking, but I think you you can't call her. So it's either going to have to be Neil or Jeff. That's true because it's it's an upcoming vote. So it has to be Neil or Jeff or Karen.
Well, if he's not up till October, she's not up until October 26. This is just this is just to be the chair. Right. I mean I that's my only concern is committee at all. Right.
Although it's kind of both she doesn't have a voluntary and I'm not interested in being chair by the way. So we need to Not not me. You guys can be the next um chair, but I and I'm
happy to be vice chair, but I already chair of one advisory board. That to me, that's inappropriate, right? I agree. In fact, it's probably inappropriate for me to even be vice chair and and chair of another. That's a little that's a little incestuous as far as I'm concerned as
well. So, um, but I have no trouble backing off the vice president role either if you want to replace me as well. No, no worries whatsoever. But, um, yes, great, great, um, um,
thing that you bring up, Joy. Thank you very much. So, can we, uh, Neil, put that on as topic of discussion for August. Now, if she's not up for reappoint, somebody needs to call her. I think that
might be an appropriate thing for staff to contact her. Okay. Because it's not something that we can do. Let me have it go through the clerk's office to reach out to her because all the
applications and everything go through the clerk's office and everything like that. So, either Amy or Jason. So, it's a little bit of a reliev and that way we can just find out what her intentions are kind of thing.
I know how it is to grow older. There's a little bit of denial to say, "Well, wait a minute. I can still do this." And she's got that kind of can do personality. And so, uh, you know, this this might give her hopefully a pause for thought. Um, okay. I have nothing
more to report. Uh, thank you. you do anything more for you? How about you? I don't have anything new. I just wanted to uh happy to hear about your kickball idea cuz I think that we can do so many more things here and that's a good start.
Thank you. Nothing. No. Okay. Um public comment issues here. Next meeting is set for the regular will be scheduled uh in August. What date is that? I don't
remember. I think Yeah, it's August. I need to dial in. You do need to dial in. I do. Just put in the record. Joy is going to be calling again. Yeah, it's August 20th. August what? August 20th. 20th. Okay.
August 20th is the And that's at noon. And that will be here unless we know otherwise. Otherwise. All right. Um may I have a motion to adjurnn?
All right. Ed, thank you. Motion to adjurnn. Second. Second. Joy. All in favor? I thank you. Meeting adjourned. It is 12 oh 1256.