Good afternoon. Uh this is the meeting of the town of Fort Myers Beach Bay Oaks Recreational Campus Advisory Board. It is um Wednesday, May 21st, 2025 and it is 12:01 p.m. and this is calling the
meeting to order with the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and
justice for all. Thank you. Um, hi Karen. Welcome. Hi. Thank you. Start with the roll call with you Karen. Karen Woodson, leaison, town council. Solivan, Barbara Hill, Becky Gry, John Dier,
Michelle Churnney, Neil Matthysse, parks manager, Jeff. Okay. Thank you all. And I have to um uh let everyone know that Betty Simpson is not here today. She has an excused absence, but um she will be back next month. Um approval of the
minutes. Has everyone had an opportunity to review the minutes from April 16th? Motion to approve. Motion to approve. Okay. Um, thank you. Um, hold on just a second.
All right. All in favor? I opposed. None. Okay. Minutes approved with no amendments or changes. Public comment. There is no public with us this afternoon. So, we'll move forward with
the staff leaison report. Okay. Well, we've got a lot of updates uh over at the rec center. So, I just wanted to kind of give you the updates on the progress over there. Uh so, we did the final painting for the the main gym basketball court flooring that was
completed this week along with the lines for basketball, pickle ball, volleyball. Uh they're different colors. So, uh but looks great. It's kind of a matted look. So, it's a urethane It's really durable. Um, it
goes up the walls about three inches, so really good seal on it. Um, they are just doing a little bit like touch up on a couple spots right now, but um, it looks really, really good. I'm really happy with how it came out. Uh, the new front desk was built
out this week. Um, and just the last few like punch out, touchup, cleaning items are being completed this week. They may be here a couple days next week, but um they're they're basically right on schedule. So, um it looks really really
good. Really happy with the quartz. I didn't think they would they were kind of it was an epoxy initially, but the top is urethane. So, it just it really just looks so much better with the epoxy. It's more of a shinier look. Um yeah. So, yeah, this will be really
longlasting, durable. really it's not it's really really hard to scratch um because I was concerned with like the pitle ball like falls and everything but um yeah I think it's great and then in all the other rooms like where the strength equipment is going to be the
offices it's an epoxy finish if you guys have had a chance to go in there and like just kind of look in the doors so that you know that's a different finish but everything's basically very easy to clean and maintain. Um, so yeah, we're excited about that. U, our staff have
been moving our supplies back in from the conic storage units. Uh, this week we also put our desk in, so they're they're getting excited because they've been over at the library. So, we're we're excited for all of us to be back together over there. U topside dock. Uh,
they're our contractor for the repairs to the bridge. Um, as you walk over to the rec center, right? So, that was repaired. Uh they just finished that yesterday. Looks great. It's this um basically the marine plastic um 2x4. So
it will last forever. I mean those both storms that was flooded. Um what happened was Sunb Belt was driving a piece of equipment over and and kind of fell through. So we repaired that area and they're they're on the hook for it. So it's not coming out of our budget but
um looks great. U BNI contractors, they did a water service line project over there uh that finished about a week ago. And so basically almost twoirds of the building, we had five different water
lines. Only um two were working. And then they also ran water down to the outdoor fountain where the tennis courts are and we put in a new fountain that's got it's got like three different stations. So, it's got a water bottle filler and then two separate valas. So,
stay hydrated, Michelle. I don't I don't think that's been functional since since before Ian, the one that was out there. So, it's very nice. Yeah. Uan after I'm sorry, after uh Zapir Courts, they're our contractor um for
the tennis courts. They uh finished up the pickle ball line painting on the tennis court number one. Uh they also did some minor touchup because we had some gouges on the hard court. So they were nice enough to include that. And
then they left us paint for the two different color lines for the tennis and the pickle ball and then also for the hardcourt. So we've got the what's left of the touchup so we can you know it's not a hard process to do that. So, it was nice that they left that for us.
Um, let's see with the rubber matting for the um strength equipment, the cardio room, the strength room, cardio room that arrived. So, we have all that. Unfortunately, we did um have a setback just with the delivery
of the equipment that's not going to be delivered till the week of July 6. Yeah. So, um but we still plan on opening um looks like it's going to be the week of June 2nd because our summer programs
start June 9th and then next week that'll give my staff a chance to just get in there and get everything organized. We have the janitorial company coming out next week. They're going to do walk through with us for our initial order just so we have everything
that we need. Um and then just training and getting everything ready as far as for like our hurricane plan and all that. So that I think that's that's the plan so far. Um the conic store units that are behind the rec center, they'll be removed soon.
Um fire pro, they'll be out next week to reertify all our fire extinguishers. And then we also sent our AE in for service just as a precaution and they sent us a loaner to use in the meantime. So even if we can't refurbish
it, we'll we'll buy another We have a loner in the meantime. Let's see. Um, summer camp registrations are going well. We have about an average of 20 kids signed up for each of the nine weeks so far. And we have a lot of new campers signed up this year. Uh, which
is nice to see. And we're uh working on the camp t-shirts this week. Uh, field trips have been scheduled and then we both recently just service both our vans, took those in to get service. Um, so we're good when we go out on our trips. And then u interviews for the
senior rec coordinator are going to start uh this week uh tomorrow actually. And then we just posted four w a positions. Um and those we're taking applicants right now. So those interviews will begin soon.
I got a message that the sound was super low. I know that's pretty common here. But the resident has asked if we could turn it up. But you had to talk. Okay. Sorry. So that's that's pretty much my report.
Um since last meeting. So we can plan right now. You're planning June 2nd that we can go back into the rec center and play. What will you be open on the weekends is one of the questions. Right now it's going to be
um hours Monday through Friday. So it would be similar to what we had. Um and we still with myself and the parks and rec we have now we have five employees. So we really need to get those u wreck a positions hired especially with summer
camp starting up. But um you know that will start the following week. So yeah. So it it could be the hours could be reduced potentially but I don't think so though because we don't have the summer camp to man. So I think we'll be okay. So, what time will it open? It'll be
like 7 a.m. to 7:00 p.m. Monday through Thursday, 7:00 a.m. to 8:00 p.m. on Friday. Okay. Saturday, Sunday. Yeah. And once we get we start to get more staff in, get them hired, we'll be able to open for more. And if we'll see kind of how the how the attendance goes, especially in the summer, we we limited
the hours a little bit more just because we weren't we weren't getting very many people in, you know, like on a Saturday, we'd get three people in sometimes. So, you know, even before this, well, shut down. But even before we kind of decided that Saturdays just weren't a
good good option. Um when we get more staff though and more people start coming then for sure. Oh, absolutely. No, thank you. Your your timing is impractical. Do you all have sports inside during summer camp like when the kids are in there? Will we? Yeah. Uh we don't have any planned right now, but we
also don't have a um athletics coordinator right now. So imagine that there was going to be open for like basketball and pickle ball stuff while camp was running. Yeah. We haven't discussed that yet. Do you normally? No, I didn't think so. But we'll see
what the numbers are like. I mean, if they're out on a if they're out on a field trip or something, we can definitely open it up and pick a ball of basketball. What about the scheduled uh classes like
um Sue's classes, spin or some of the other classes? When do they start? Yeah, I talked to Sue um talked to the instructors and uh she's ready to get in there as soon as we can get her in there. So, uh you know, we'll see with
just if she wants to try to start up uh with classes in the summer. Uh I think she's if if we can get a decent number of people uh participants, she's willing to do classes in the summer. Uh with some of the other classes, they'll probably start back up more like in the
fall after the summer. But yeah, it's just right now I'm I'm thinking that we'll probably wait to do the grand opening once we get the fitness equipment in. Um but certainly we're going to advertise and and and you know try to get people in right away.
It's just I think with the grand opening we'll we'll probably wait to do that. When when is the grand opening? Uh well we're going to get the equipment the week of July 6. So, so you're not actually doing a grand opening until
July. See, probably at the earliest. Okay. And then you're talking about opening the gym up in June. On June 2nd. So, is there a criteria for enrollment for any of the spin classes or is that
basically up to the instructor? I mean, do you have like a minimum before you'll not offer the course? For for in-house, we do I think it was six to eight people just for when we did it. It just didn't staff time and all
that. So, it's up to the instructor though. So, it's like Sue is doing it. It'd be up to her. It's up to the instructor. She's a contracted employee, not one of ours. So, right. Or not a contracted employee. She's working on a contract. So, it'd be up to them to decide if they want to keep it going or
not. Okay. She's been doing it with one person. I've been there. I've been there with Yeah. you know, by myself. She usually does it with me. Me, too. Yeah. I I mean, I think it would be great simply because she's not in she's not involved in the weight room
specifically, but if she can start before July so that those classes are available. Yeah. We've also had other inquiries from other outside that want to come in. So, I'd run some more um what would you call it with
No, no, no. The more heavy stuff, the strength. Yeah, strength and conditioning. Okay. The big ropes and that those kind of things. So, we've been in some talks with them. Um couple companies that that are interested. Great. So those will be other in
addition those will be additional uh workout um contractors that would offer other classes. That's wonderful. Correct. to have that and that was our goal and we were starting to you know preian we're really starting to get the ball rolling with more activities there and then of course everything hit and uh
so we want to get back to that is having the gym used throughout the day not just pick a ball for a couple hours then it sits empty and you know so we really want to utilize it and I think too for those that work on the island for you to
have classes in the early evening during the week would be very helpful as well. Any other questions? I had a question on the flooring. Um, in the weight room and in the in the cardio room, was there a grit put into
that epoxy so that to increase traction? Yeah, that except for the gym there's a grip in there that's called a flake. Okay. Um, but in in those areas there's going to be rubber matting anyway. So like when you drop weights or you want to stretch, it's a little more softer.
So Okay. Yep. Um, I hate to bring this up, but obviously we're talking about the recreation center, but I don't hear anything about the pool, and I know John would probably like, "Is there any change other than what we've already discussed from a month ago? The RFQ went
out a couple weeks ago for the design." Um, so that'll come back. I don't know the date, but I think they have 30 days uh for those to come in. the people that uh bid on the design portion of it will
have a selection committee of staff. Um and then we kind of work from there. So the RFQ did go out is another big step for the design. Who how many did it go out too? It's just an open bid. Just an open bid. So anybody similar to anything else that we do, whoever wants to bid on
it can a proposal. Okay. Okay. Any other questions? What about the shade for the the fitness center outside? I did not pass it today. It's not there. Correct. It's not up. Um when we started to do it, we were going to do it in-house. Um when we talked to a couple people that we were doing
concrete with, um it was going to be more intense. So, we're we're working with that company to try to do it. So hot outside. Speaking of flooring, what kind of flooring is is on that? That I just kind of glanced at it as I was driving in today. It almost looks like it's fading
a little bit. It It probably is with all the salt water on it. Sure. has been on it and it could be. It's just a rubberized I mean is it painted or is that color in the I think that's just in there. Okay.
Are they replacing the pavilion that's back by the pickle ball courts? I saw they finally pulled out the rusted um picnic table, but the pavilion's rusted and about ready to fall next. Yeah. Um we don't we try to get claim it through
insurance and but it wasn't enough. It only give us what the surface rust was. So, um, our plan right now isn't to replace it. If it gets if it's that bad, we may just take it down. It's not Nope. Nope. It's not that bad.
But if it's rusty and not safe, it's our obligation as No, it's not. That's It's rusty. I'll go check it out. Can it be painted though? if it's if it's after painted with the rest. Um so
we'll go down to see if you check on it. Do we have any word on the playground at the school if it could be used or anything? That's also going through I don't know if you watched the last um town council meeting. Uh our attorney been going through they think there's another revised um ILA out there. I
don't know if she ever found that. We just got word today and we're scrambling um they had a meeting with the um with the school board and it's not looking good at all. It's looking really
really bad as a matter of fact. Just for the school in general. The school in general. So um we're trying to set up an emergency council meeting um to address it. Um, and then the final final is June
3rd and they want to like have the emergency council meeting so that we can render our support probably show up at that June 3rd meeting, that type of thing. Um, but the final word comes on June 3, but um, from all indications, my
phone has been ringing off the wall all morning and it's not good. And we've reached out to um, some members of the school district and crickets on I just have a feeling they don't want to discuss anything with us at this point which is unfortunate but um we'll keep
pushing it and if we can find that revised ILA um for the interlocal um you know we'll go that route but if it doesn't say that we don't have rights to go over there then we don't have rights to go there yeah I mean the final word is not out
yet but we're trying to be proactive but That's just the town has been trying constantly. It's not that's not the problem since Ian. I know. I think we've all the town is putting forth the effort. Very pro trying to get that
elementary school open again. But after all these storms, I can certainly understand their rationale. It certainly makes a difference with Bay Oaks, too. I mean, that's where a lot of the kids come from, if not all of them. I mean, it's definite impact. Yeah. We'll continue, you know, we're obviously
obviously pushing for the school to reopen. If it doesn't, we'll still continue to have them bust down if that's an option um to have an after school program for the for the residents here and and anybody that wants to be part of our after school program. But we'll still offer that um you know, the
way it is now at the library. So, we're not giving up on the kids for sure and we're we're pushing that the school reopens and we can have a good partnership with them. So, just one more thing in the pavilion. If the town has a picnic table somewhere that you could put back underneath that
pavilion because they just took a broken one out. Sure. I sent you a couple. Thank you. And are you going to post on Facebook the June, you know, second opening like ahead of time or what? Uh,
we will once everything's finalized. We're still waiting on, you know, they have to go and do the reviews and you know, their inspections. I just want to make sure everything's good. I don't want to announce we're gonna be open June 2nd and then the inspections fail and we have I don't want to do anything until it's
that's our hope is June 2nd. Okay. Actually, our hope is be like next week, but slow down. Slow down. I mean, the gym floor is ready. It's still be in the curing process, correct?
Oh, they do. Some of the patchwork that's needed to be done. And I would think that would have to be cured too. You were saying there were some pieces. Yeah, there was a couple like with some of the lines. There was some seams that they they actually sanded down yesterday and repair that. But it actually that dried
like right away. So it wasn't a long as cure time as I thought it was going to be. So yeah, the time was pretty fast. What kind of inspection is there? Do we have to have another fire inspection or anything? Plumbing of all the structures. Yeah, just like you would any house. You got to do the follow the
same rules. Literally cos um beach accesses. Do we have any starting to finally trim them? Um they're starting to get the sand off them on a regular basis. Um beautifification isn't going
to happen till after the beach and that's been pushed back too. The beach nourishment till what? July. Yeah, something like that. Yeah. End of June. Then shortly after that, they'll start
to do plantings and then they'll do the Did I see a lot of portaquadies on the strand view? Yeah. That's the contractor that put those there. So, we're trying to There's like six of them or something. Yeah. I don't know how many. I got so many. I don't know where they all came from. Maybe job sites from the
company that that's doing it. So, so they're not supposed to be there. Is that No, they can be there, but we're trying to work with them to get them out since we have our trailer there. Are those there for the beacher reourishment people? Yeah. Oh, well, had access. I mean, we didn't have any there, so they we just kind of said if you want to put them there, but that's adjacent to
Newton Park where we do have restrooms. Yeah, it's not half of them are not on our property, so we can't make you know. Okay. Anything more to report? Anything as far as questions from
None. No, just um on the redevelopment part, we were we awarded a contract for the earthwork part of it. Um so they're going to get it basically so it's grade ready for sod pickle ball courts um and
a walking trail and that's extent of what we're going to do. We'll put some picnic tables there for picnic areas which was required. Um but they think they'll be done with the earthwork part of it. um possibly July 1st and ready for sod and the
pickle ball court installation. They were super busy out there today. I was noticing they've got like three or four pieces of equipment. Well, so there's progress there. There is progress. We finally got one bid, you know, going and accepted, but it's going
to be it's not going to be the grand plan as we all thought it would be. It's not yet. Trying to get it done while we can within grand parameters. We got one step done. Okay. Um, moving on to um item for
discussion with regard to the friends of the Bayote Recreation Center. You all have a copy of the articles of incorporation for friends of the nonprofit group that existed years ago
and then went into um dormcancy and now is hopefully going to be reactivated. So, do we have any general comments or discussions or updates?
I am going to Sand Cap Bank when I leave here because they're on island till 2 just to make sure everything is in check. Um, I had sent that check off back in April. That was not due till May. So, Jesse said that they had received it, but they were still taking a long time to process it. So, last I
checked, they had not yet processed it. So, I'm going to go to the bank and make sure everything's in order. Um, a concern that I have is we don't know where that thousands of dollars check is. So, I don't know how to remedy that or who would know. Um, but it was a lot
of money. And then we guess we have money from Mary Toron. Oh, the 17,000. Yeah, that's still in our account. It's still in It's in the bank. It's in the town's account. It's in the town's account near the Friends of Bay Oaks. Correct. Yeah. We We didn't transfer over because it was in flux. Correct.
So, once that bank account is set up, then the town can transfer that money directly to I know it's set up that's I used to know what was going out with the friends and I didn't want to have to again right and I might but I know I'm going to ask if I'm the only one I don't know if Jesse completely got his name
off of it I started receiving emails from Sand Cap so I believe that's what happened so they're like here's your quarterly statement of just like updates on the bank itself so um I I mean I don't know I think there needs to be a second person I'm not always available I don't know who else to put on there or
just wait for whoever wants to be in charge of friends of oaks and transfer it over fully. I don't know what you suggest. Weren't there names that were discussed as possible friends members? I got out an update for that. So I reached out to
four um interested candidates. Um it was Mike Clearary, Julie Dilleri, uh Don Fleming, and Bill Murphy. Um so they're all still interested. Um I basically told them like just the gist of what Friends of Bay Oaks does. It's a 501c3.
A lot of the budget items that we just, you know, that we can't do in our normal budget. This organization would, you know, reach out for donations and it was always big help to Bay Oaks and what we're trying to do here with programming, some of the bigger ticket
items. U so they're all interested. I said, please just uh I'll be in touch with you an update soon. I know we had kind of kicked around maybe trying to do a workshop before the next meeting in June. So, I'm just kind of, you know,
and then we have the articles of incorporation that um Joy was able to get for us. So, that's helpful. So, that's that's kind of where it's at now. Um, I guess I'm I'm also need a little bit of direction on, you know, here to
help obviously and thank you for doing that because we're in a sort of a difficult position because this is not our organization nor should this be part of our agenda, but to get the ball rolling and to get this group working independently. Um, I appreciate that. Thank you. Yeah. My I guess I'm kind of
with you, Barbara. You know, this doesn't it's not part of what we do. Exactly. We like to kind of separate ourselves from them a little, you know, for the most part. Um, but we need one of those maybe four people to just step up and start organizing.
If you have those four and you have Becky and Becky can sort of be be the intermediary and the organization can go forward. Um, then they're good and then they can recruit their additional volunteers. That is the only reason it's still on our agenda. We're trying to get
it off of our agenda. I think that's what we're lacking is just somebody to charge. So, I don't know if they're not willing to, that's fine. I mean, I'm not saying that, but you know, somebody's got to take charge of this. Somebody that wants to be a part of it wants to do good for Bay Oaks. Um, I think it's
ill advised to have only me on the bank account because I think somebody else, you know what I mean? I mean, reality, Becky, you shouldn't be on it at all. Agreed. Because you're on this. That's why we have to transact. I get it. Exactly. Yeah. I mean, I'm just one of those things I
don't like having my name on it. I mean, I guess that this one here is also she is um on the financial side of my HOA. So, she might be a candidate to take your spot. That would be fabulous. I
don't know if so. I don't know how that works. I mean, do I just meet somebody at the bank and be like, "Let's put your name on this." I mean, how does it work officially and legally as a group? Can I just ask her there if she wants her back? She's a full time res.
Okay. So, I'm going to get your cell phone. I will talk to Don tomorrow and if Dawn is interested in taking it, then um we'll get it transferred over. Okay. Have her call me because you can't Oh, yeah. That's right. Right. You have to go. I also think that Dawn, if she could take the lead on that, could maybe
contact these four other people and start the ball rolling even if she somebody needs to right take charge otherwise it's going to just go defunct again and that's way so we can't we can't as board be pushing this too much.
Exactly. Well, I know three of them on this list. I know one of them pretty well. I hope so. Can Julie take the lead on it? I'll check. I don't make commitments. Bill is in
here. Bill would be perfect, but Bill's not here. Nor is Julie for the most part. Julie, but I don't think Don's going to want the lead on it. But Don is great with notes and financials. Well, she would be invaluable. Between Julie and Mike, they're both very motivated.
So, yeah. Okay. Maybe they can do it together. Yeah. Yeah. I just think if if the four of them can get on a call, even a Zoom call, they don't have to try to Right. Even a Zoom call. I've held the sunshine law. They can be together as long as
they want. Exactly. Don lives here, right? Don's full time. Okay. And then come Well, y'all are leaving. But I mean, I can meet somebody at the bank. I can do whatever. Yeah, we can definitely get the bank. I believe Don would take that response. So, we can get that done and over and then I think it's just a
matter of one of these four wants to take the take the lead to get it organized. She could add a second or third person to the bank account after that's transferred over to her, right? Um yeah, and I probably could get Bill to do that even here, but we could do
that at a later date. My email address is on, you know, the newsletter asking for volunteers. I've gotten not one. Yeah. Oh my. Yeah. Until it gets rolling, we're I mean, and even when it's rolling, we're going to have to seek people. They're going to have to
seek people. We can add people. That's just how it works. Yeah. So, Becky, you asked about the check. I remember you said months ago. Yeah. So, evidently Mary sent me another check because that other one had timed out and she just
literally emailed me last week and said, "Have you cashed that check?" I said, "I've never received it." So, yeah. So, she mailed it to me, but I never got it. So now Stephanie is she's the treasurer for um
the women's club and so she is literally going to the next time she's on the beach we're going to coordinate and she's going to hand it to me so that I have it. Wow. I said don't mail it again. Just you know when one of you on the beach or one of you has it in hand I'll come pick it up. I'll do whatever.
And yeah. So that's where we are with it. So Mary just asked me last week if I had cashed it. I said I never even received it. So I just got mail from December. What did she bring? No, I just got mail
like two weeks ago, but it was um stamped in December. It's been sitting clos but can we can you send this to the four Do they have this these four candidates? They don't. Can they Can you send that
to them? So, at least they have like something to start and say they're all officially Well, it's got to be rewritten. I think it does. But they have to That's what I just asked. They have to do it. Yeah, they have to do it because they can all work and fight amongst themselves. But at least we're
just, right? I can still go to dinner, too. Okay. Yeah, let's let's move on to member items and reports. Um, start with Joy. I I don't have anything. Nothing to report. Ed, I'm sorry. I don't have anything either. No, I just had a
question about the pocket parks if that sort of died the death because I know we were pursuing that at one point. I haven't heard anything more. Just have a question. The one that was over by you, right? There's one
by the uh the one by me has the has been reduced. That's always good. Just to keep you interested. Nice. That's the circular building one, right? Yeah. Yeah. Yeah. I love that property, actually. Great. Yeah. It's a great spot. What's it reduced to? Do you know?
I think it was around 550 somewhere in that. It was over six, I think you said. Yeah, that certainly sound like a great public benefit to me for anybody who's interested in developing property on the
beach and needs to have some kind of tangible carrot. Um, okay. Uh, I have nothing more to report. How about you? I don't. Friends of Vegas was the only thing I was Okay. Thank you, John. Yeah. And same um
friends of And if there's any if there's any role like liaison or anything, I have time and deep motivation. So, I'm glad that do it while the pool takes its time. I want to be doing something, but I can certainly
work with people. Glad to. Great. Thank you, Michelle. I'm just going to summarize what we're going to do again because since my first meeting, Becky's been trying to get this off her plate. So, I am going to give Dawn your number,
correct? to open up the banking account and then you're going to send this off to all four candidates and they're just going to go off rolling and I can take I can meet down at the bank and legally transfer everything to her without any issue. Tiffany, how does that work? Yeah, you call the
bank and say what do we need to do? The bank is fine with that, but as far as like Well, you have to have the other people consent to be on that account. So, that's where the four people come in. Yeah. I mean, it's not a ton of account, right? And they have to agree to have that fidiciary responsibility as
well. Yeah. Because they're gonna they're going to ask him for social security numbers and everything else. So, but I can put it just in her name right now and then she could add people later, right? She could. Yeah. Yes. I mean, like today. I mean, I'll meet her
tomorrow now to the bank. Actually, they're they're on island till 2. Julie's here tomorrow, but she's going to be on a paddle board. I know it's been a lot trying to get out of here and just got to find some people.
Okay. Thank you, Michelle. Yeah, nothing else. I just wanted to make sure that I was covered by and you can report next. We'll just keep this on the agenda for the following month to give an update on the on what's been accomplished. Excellent. Neil and
anybody anything else to Yeah, I'd like to say one thing. Um, I just want to for the record uh publicly thank the Beach Community Foundation. Uh, they gave us a $3,000 check. Um, back on May 6 for the awards. Um, thanks. That was the awards
annual awards meeting. So, the Bay Rec Center got a $3,000 check. We're going to put that towards our Halloween event. Um, so that's a huge huge help for us. And then also just for all the time that our uh staffs have been over at the library kind of running operations over
there and with the after school program STEM program. Just a big thank you to the library for letting us be over there for this long. So, and all five of your employees were sort of at the library during this entire hurricane. Well,
four. Yeah, correct. Four. Yeah. And then I've been at the trailers and um moved into the front trailer this week just because we're moving stuff again. The trailers are dwindling. Yeah, we have to. with all this earthwork stuff. We're trying to get these off like by
the end of the month now. So So do you have a um an update on just when the new city hall is fully operational and all of you then will have moved? Waiting for the final final Oh, I think
we got the final fire permit. Um but because we are a public building, we have to have that elevator. And so the elevator part was ordered six weeks ago. They said six to eight weeks.
So, but we can't we can't I already have people in on the second and third floor, but we can't open it to the public until Yeah, the lower level once we get those permits, it'll start going quick now, right? It's not done. Not done yet. So, I mean, we're
talking probably a month, three weeks before that's done. Yeah. And what about the parkinguh that has to be paved or asphalted or uh we're doing like a crushed shell. Okay, good. I think it's done. It's done. We ordered the parking
curbs, so those are going to be in. So, it's continuing to move. We did some some swell cleanouts around there to help mitigate the, you know, the drainage um off there. So, it's really moving along. My I'm I'm working from out of
there. It's It's great. It's an awesome building. Second, third floors are beautiful. Nice. We just got to get that first floor and that elevator open to get the general public in. So yeah, last I talked to Andy, he was saying maybe third week of June.
Third week of June because we're at the 21st now. So that would be or maybe June 15th is three. I don't know. He said somewhere mid to end of June is what the hope is. Still keeps clicking and it should. Yeah. Yeah. It's moving. It's looking beautiful. I'm try to keep it down here in my neighborhood
now. Pardon? What floor is the chambers on? The chamber is going to be on the first floor. Oh, it's on the first. Yeah. So, chamber and the head like the main reception area. Um, and then the second and third floor where the offices and like public works and all that. But
there's all kind of meeting rooms in there that are, you know, extra space and available. Yeah. People can hold meetings. So, and it's going to be the first floor is going to be similar to the front trailer here. We're going to have a one-stop shop where if you need to come in for permitting, you don't have to go all the way up. for all sorts
of things. Um code compliance those kind of things. So friends of be the friends of bees once they are formed can they meet in one of these available? Absolutely. And same with friends of mouth house perhaps any
advisory committees anybody. I mean they can meet at Oak too. It might be more appropriate. Right. Well that's true too. Yes but they certainly can. Yeah. Yeah. be available. And I think they're going to have some kind of schedule so that even like the other nonprofits on the
island that don't have a place right now that are always looking for a place, women's club that Yeah. they'll be able to meet um in because there's all different sizes of rooms. There's small to large and double rooms and that kind of community room, you know, in there.
It's not like a banquet hall, but it's enough to hold meetings. I mean, we could hold our meetings in there if we needed to. So like say for example in a few days I guess we're going to do a welcome party for our new town manager tomorrow. Instead of having it at Diamond Head, we could have had it in
the We don't have access to the elevator. We can't get no but so it would be that kind of an event that now could be available directly at town. Exactly. That's that's the goal. Awesome. Awesome. That's the goal. Yep.
Wonderful. Okay. Anything more? So Will's actually is tomorrow, just so you know. Yeah. Okay. The meet and greet. Yeah, it is tomorrow. Five o'clock tomorrow at Diamond Head. Fabulous. I'm looking forward to meeting him. I'm good. Very impressed. I thought he was
the best. And you guys unanimously. By far. By far. For sure. By far. Okay. Shall we set the uh next meeting? Barbara, I'm just going to mention one other thing. Sorry. It's it's more of a CellCap thing, but I just wanted to mention that we have the opportunity uh and got a grant for another fitness
court. I did talk to Cellcap members uh at Newton Park. It's not in our It's more cell cab, but we are hopefully going to have one at Newton Park. Oh, sweet. More on the south end. And then we would look for another location on the south end if we could. Wow, that's
awesome. It's only a, you know, 30 by 30 area, so it's not huge. It'll be right in the corner um by Strand View there and go about to where the restroom trailer is now. So now when you say the south end of Newton Park property, is that what you're just towards the south end? You know, everything's here north.
We want to get some other stuff going on in the south end. So are you talking about only beach accesses as being the opportunity? You're talking about additional property. If we had additional property, we'd love to do one on the south end. Yeah. Right. But who's who's driving that conversation? Well,
we are kind of well, we did, but there's nothing on the agenda for discussion. I just thought maybe I don't want it to die, but you know, unless there's a real push by council to really get that ball rolling and actually make a purchase
like say for example that reduced piece of property. I'd like to see maybe we can get that ball rolling. it more likely it would be h it have to be in the form of a grant um such as the Florida land trust those kind of things because we wouldn't have it in our budgets right now to purchasing property
I can tell you that right right and we're going into budget times so our budget review I think is the end of July hold on a minute I think it's the end of July G
Well, if I could spell budget, it might actually work. [Music] Um, well, Thursday, September 11th and Thursday, September 24th are the final budget meetings, but there's also one that should
be we talked about another one in July to preview it. So they're they're starting to work on it now is what's what it amounts to. But we also don't have a CFO. So that's in the works too.
A CFO? Joe Anzac left. Oh, that's right. Joe is has he already left? Yes. Oh my. So they don't have the trail. No, but they're interviewing and Will is kind of in charge of doing that hire, too. So you had to kind of wait till he got in and then they were
interviewing. They have some interim people that have stepped up to the plate to keep everything going. Um, but we are looking for a new director of finance, I guess, not CFO, director of finance. So, all of you thousands of people that are
watching, if you know anybody, really, one thing I do want to Barbara, if I may, um, one thing I do want to put on, uh, the items for discussion is the fee schedule for next year. Okay. And you're going to give us the free fee
schedule that we had before Milton, right? And then we'll kind of have a conversation. We can have a conversation because I think we just need to have a conversation about that for sure. Uh so that obviously sort of assumes that you want prices to go up. I'm
not just Well, if we benchmarked what it the other um rec centers are doing. They're really low. I I we are low. We are low. But remember before this well I guess like a month prior to Ian we it
was free for res and now we're starting to you know then we started turning like 65 or whatever it was. Yeah. A year we had it all set. Yeah. I think you know howie everyone knows how he paid at the pool and still looking for that return. So um I think
I'd be happy to do the bench work if you want. We got Santa who I just wanted to be fair with what the residents have been through as well. You know the right we can't go from zero to Yeah. No. I do remember Karen you remember when
you were on Bay Oaks we had that huge controversy with that bump in in the fees and we said wait a minute that's unrealistic. So it was like wait making up for five years. It was like literally went zero to 100 kind of thing. And and I'm honest, just for the record, I'm not
saying they need to go up. I'm saying we should talk about them, right? Just make sure they're right. Make sure they're right and make sure they're fair for our res. But we should do that. Now, I'm in agreement of getting some benchmarks because we need to get that in to budgeting. Yeah. If we want to be
considered for that. Yeah. I know when we did it pre and there was some that just did like if you're a resident $10 for the year. Yeah. Some that were 200. We had it all worked out. We We did all the leg work initially, but that may have changed. You're right.
I just want to make it fair. Well, and what we did is we want to make it not that we want to we're not saying we're gouging. We want to make it fair for the residents. If that means the guests pay a little more, that was the initial thought. So, well, but the bottom line is you have reduced amenities now. You
just don't have offered. So, I think we have to be realistic. What is it that you're actually bringing to the table? until we get the pool back and all that kind of stuff because really we just have one building and pickle ball and tennis courts. So that's hardly and we I mean we're gonna we'll be kind of
getting we're getting the ball rolling on extra activities and you know sky's the limit. I still wouldn't mind a golf simulator down in that place. That's just me too. A lot of use honestly. I do too. So are actually really cool. We're getting a full job. Let's replace before
we add. Yeah. Yeah. And we need to figure out what we're going to do with the people that have already paid, you know, the pro rate, whatever you all figure out and decide. And if we're opening June 2nd, you know, and we have pickle ball, are we gonna,
you know, there's a Yeah. We paused all the memberships. Yeah. So, we know exactly where everyone was at. So, so I mean, it's just something if Yeah, of course. Yeah. We've already Yeah, we've had the discussions already about that. But there is, but I mean, I'm traveling in a couple weeks and I went right on
the internet to look for indoor pickle ball courts and I'll pay for them. I mean there was the other day we had a whole group of Margaritavville bikes and they were all out there and they're like I'll go into the indoor ones open. So I mean there's we can capitalize on that's why I think we need to figure it out.
You know if you want to give me some rec centers I'll be happy to look out and see what pricing so we can budge. City of Santael would be I got Santa and Bonita Springs. Yes. Village of Asterero I think is also a good
um but definitely Santa because it's an island you're comparing island to island but they're pretty pricey. I do recall they were more expensive even when we raised our price they were still more expensive. I'll take that homework and I'll get all the fees charging right now. Yeah, let's put it on there for just Yeah. By the way, speaking of
Margaritavville, just as an FYI for the public, um Margaritaville, because our pool is not open, um holds uh pool aerobics classes every Sunday and Thursday mornings between 8 and 9 for $10 a piece. So, just uh that is a good
stepping stone to our becoming whole as an island and keeping fit as individuals. So, just want to let everybody know that until our pool is ready, which which isn't going to happen anytime soon. That at least is something that they're offering for us. What day
is that? And I think they're also offering during the summer now $20 day passes that you can get through the chamber. I heard that as well. So, I need to check with Jackie and just see what that is. But um I heard conversation that they
got $20 pool passes at the chamber for Margaritavville, but during the week, not obviously not probably weekends, but during the week holidays probably it's excluding long weekends. Exactly. So, yep. Oh, and fireworks are happening. So, that's what I was going
to ask. Are is the town and say the kids at Bay Oaks are they going to do any kind of float or any kind of thing going on for Yeah, we have Fourth of July parade plans to do Fourth of July parade. Uh we've actually on the website we've got
the application out. We've reached out to a lot of the participating um groups last year. Um and so we've gotten some applications and my understanding is a lot of them come in kind of towards the end. So, um, but yeah, we've got applications in already for that. And
then, yeah, we're on board and working with, uh, the fireworks company as far as from Fourth of July. Um, but the permits have been submitted for both the parade and the fireworks. So, uh, we're just waiting on some of the final paperwork and contract for the fireworks
company. But, are we doing a float? Yes, we're going to do a float. Nice. Well done. Yay. Yay. That is excellent. Okay. Um I think we've covered everything on our agenda and I'd
like to have a motion to adjourn. Did we talk about the next meeting? Oh, the next meeting day is the usual, right? The 18th is the third Wednesday. June 18th. June 18th. I thought we talked about doing a
planning session though. When when did we last time? I thought we talked about, you know, a planning session and dedicating one of our meetings. Yeah. Are we off July? I think is July the month. July the is the month that all
meetings are Should we just start talking about August? I think that's realistic to give, you know, the the friends some time to organize. They'll be probably very interested in a plan of meeting and that gives everybody at least a target
that we can put on paper. Yeah. Because I don't think it's realistic that we can get everything together and them together for June. I'm not pushing that on people, but you know, they come meet with us. No, but I mean if we have a planning meeting, they would probably likely be most organized
by August and we don't really have a meeting or anything in July. That would be a time to shoot for, right? And we have the um public strategic planning meetings coming up for the town 28th or
23rd. So the first one is Wednesday, May 28th from 5 to 8 and that is at Bay Oaks Rec Center. And then Thursday, June 12th is the second one and that's from 5 to 8. And we're hoping
that that could be in the new town hall, but it's not for sure yet. So, but it's a TBD on that one, but so that's May 28th and June 12th. And then there's also that um um
um Oh, wait. Is it called an online survey? Thank you. online survey that you can that'll be something you guys will all want to maybe try to be at if you can because it's going to impact how we how decisions are made for
advisory councils too. What the vision is for with for the town. So just at least be aware of it, pay attention to it. That's May 28th. May 28th. Yes. What time? So do you think it's premature to have a planning meeting until after that strategic planning conversation takes
place? Because a little premature. Plus, the friends group hasn't even organized yet. So, I'm wondering what do we hope to achieve with a BL planning meeting in June? No, I can. I'm not suggesting that. No, I'm just
Well, I don't I guess Well, we had talked about a planning meeting, but then now this is new information, but I think Barbara's right. It makes sense to wait until like what you know, they're saying like just wait until the friends of They want to be here. For the friends or
ours? No, just for us, I think. Okay. Yeah. I mean, I originally brought it up just so that there was some sort of organized direction rather than, you know, the things that we kind of just keep talking about, but I think we should wait until after the
strategic plan. There's direction to come from that and then fine-tune that information and give, you know, which could be really good because one's in May, one's in June. And so then we would probably have something come out come back to us in August hopefully by August
September I think is what the plan is anyway. We have outside outside consultants doing it. So so if we could at least try to shoot for an August target maybe the morning of our meeting or day before day after that's very
self- serving. Um, well, it is beautiful. Yeah. As long as you're honest about it. Oh, open book. I just for the record, I just sent everyone the fee schedule for this year.
Okay. Oh, have that on. and and that becomes um part of the policy beginning when if assume would that be a board action item too because we're going to review the draft of the fee schedule and discuss it and vote on it then it would
become active. We would have to re we would recommend it to the council of course to approve it as part of the whole fee schedule. You'll see it oh when I send it to you that's that's all the fees it's public record anyway. So just go down where Bay Oaks is and you'll see the general fun. Okay. So
we'll have that on as an agenda item for next month. Yeah. So we just you know you know how it happened last time. I mean basically but last time was a big deal. It was a couple days ago. It was it was also pretty scandalous in the sense that we were all
up in arms about how it like yeah 200%. And again as you're as you're looking at them you know like I said I'm not looking to raise the fees. Um That's what we decide. That's what we decide. But I just want to make it fair for residents that have gone through a lot. Well, and I think if Michelle can, you
know, bring us some figures that would be comparisons about what currently is happening because we've not done that in a few years and that would make sense. Yeah. Michelle, if you could maybe make note of their amenities of their amenities. I would like to please ask for approval
for an excused absence in June. I will not be here. I don't know which one of you approves that. We can definitely put that on the record. You definitely have an excuse to ask, but we need your written excuse. I'll sign. Consider yourself excused,
Becky. You've worked hard, especially with regard to front. So, thank you. Um, is any other conflicts for So, what what date? I'm sorry. What date was it? June 18th. June 18th. I just want to make sure that we from here have um
noon again. Noon. Yeah. Yeah. Okay. No. Yeah. Yeah. We have our cell cap tomorrow. Will June be in the new building or June's just tenative location here?
Unless I'm Well, tenative location. It could be here. It could be Bay Oaks. It could be okay, but you'll let us know when and and I really appreciate Neil sending all the information out well in advance of today's meeting. Thank you
very much. You went around but it went around but it landed on my All right. Now we'll have a motion to adjurnn. So moved. Thank you, John. Uh second.
Second. Okay. Second. Um and uh motion has Oh, all in favor of adjourning. None opposed. Uh the meeting is adjourned