All right, we're going to go ahead and call this meeting to order for the town of Fort Myers Beach Bay Oaks Rec Campus Advisory Board. And we're going to go ahead and start with the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the
republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right, we will do a roll call and I'll start down with Jeff. >> Jeff Hogy, community services director,
town of Fort Myers Beach. Neil Matthysse, parks and recck manager, town fort beach. >> Annie Ne. Hi. >> Rick Lowry. >> Uh Michelle Churnney, Barbara Hill. Joyce Sullivan, >> Edconover,
>> Rebecca Link. Welcome, Rebecca. Thank you. All right. The first um we have John is not here. Do he's not going to be on Zoom. We don't have any Zoom attendance then. >> No, he's on a flight right now, I think. So yeah, he's excused.
>> Okay. So with that, we would like to go ahead and get a motion for approval of the minutes. We do have one change that Barbara just caught, which is minor that Howie's last name is spelled wrong. >> It's Hoffman, not Hoffman. >> Hoffman. Yes, >> third try at this one.
>> That's what I thought, too. >> Excuse me. [laughter] I have I have to take this phone call. I'm going to step out. >> All right. Can I have approval to accept the minutes? I move >> with the one change. >> Barbara Hill. >> Barbara Hill. >> I'll second that. >> Second by add. Thank you.
>> All right. Do we have any public comment >> Karen? Welcome. Good morning. This is son. Yeah son. Um, so as of about 45 minutes ago, I was
elected to be the president of the Friends of Bay Oaks. >> I'm sorry, Karen. Can you state your name? >> Oh, I'm God, how could I forget that part? That's pretty funny. >> I'm glad [laughter] I got to do that. >> Yeah, thanks. Karen Woodson, resident, Fort Meyers Beach. How about that? And
president of Friends of Bay Oaks. Um so I want to give you an update on where we are with things. So obviously we have resurrected Fort uh Friends of Bay Oaks. Um we now have a full board um acting
board I should say and we have a few volunteers that have started with us but we want to get that expanded. So um I'd like to read you the mission statement that we've agreed on and welcome your feedback about it as well. Um, Friends
of Bay Oaks is dedicated to creating a safe and supportive environment where children, families, and neighbors can connect, grow, and thrive together, building a healthier, happier, more resilient Fort Myers Beach community. So, that's kind of the consolidation of
probably five of us with input on it. So, I can send this out to people. I'll send you an email and then if you have any changes or think of anything. Um, we're also working on a logo just for Friends of Bay Oaks. Um, I don't have
that yet, but we're trying to well, we will be working with the town to get the right colors and the formatting and that type of thing. We want to take some of the items on the Bay Oaks logo as well as the town colors and kind of incorporate all that. So we
have a artist working on it right now. So I should have that within the next couple of weeks and then I can get it around to everyone. >> One of the feedback is that it needs to support and advocate the bay oaks. I don't know if we can work on the language to adjust that a little bit
>> on the on the mission statement. >> Yeah, on the mission statement that it's supposed to support and advocate is the feedback that I'm getting from the board. >> Support and Yep. I will definitely look at that and we'll get that in there. Support and
advocate for borab >> as for bol for bay oaks. Correct. >> Okay. Yep. We can make those changes. Um so we also just decided to do a kind of
a holiday welcome event. Um, it's going to be on December 3rd and the whole idea is to kind of let people know what we're doing, who's involved, that type of thing. Um, we need new new members
because we have no members left. I think we have 10 right now. Um, so members, volunteers, and definitely investors because we're going to work very, very hard. The whole idea I think of a friends organization
is to raise money because Borcab cannot do it being part of the advisory type thing. So the way you earn the money and build better, build faster, get things involved is to raise money through a
friends organization. So we'll be kicking that off. So, um Tom Kitty is our marketing manager and on the board and so he is going to be putting together all kind of Facebook announcements every place else. We can
get it through borab. I want to get PTO involved um as well as some of the other organizations and so that the other 501c3s just like we support other 501c3s, they all support us. So, we'll get all that
communication going. Any questions? >> What time was that on the 3rd? >> Um, on the 3rd, I think we said 4:30 to 7:00. >> Okay. >> And it's going to be at uh my favorite for sale house on the beach.
[laughter] It's at um >> So, Tom Kitty is volunteering 5921 Astero Boulevard. It's the Clive Daniels home, which is all decorated in Clive Daniels. Um, so it's going to be held at that location because it can hold
hundreds of people with the outside pool and patio and everything else. So he Tom has volunteered that location for us. Um, and later as we get further into this, I mean Jeff and Neil, we need to talk about just how we can interact with
Bayokes, how we can put on events, what are our stipulations, what do we have to do with permitting, all of those kind of things. I was just talking with Rick outside and we were talking about maybe some barriers that we want to get rid of
if possible. >> Yeah. And I know the uh Friends of Moundhouse has a is spelled out pretty well on that. Um as far as even the permitting goes. Okay. >> Um you know, they basically don't need permits because they support us. Um they would need obviously anything liquor
wise, we'd need liquor license. Um those kind of things. But um >> but do we need liquor license if it's really like donation type things >> to serve? Are you going to serve? >> We're not serving. They >> So we would just do if it's a special event, we do open container then more than likely. >> Okay. >> Yeah.
>> I know there's there's ways around things >> for sure. >> Yeah. Yeah. And we can look at that friends of uh Moundhouse one because they're >> they set theirs up pretty pretty good for themselves um when they did that. So >> all right. Oh, hang tight. I can
announce this. >> Hold off. >> Okay. All right. [laughter] Hold [clears throat] tight. >> Um, so that's all I have. >> Any questions? This is exciting. This, um, group has been dead for four years. So, we are so excited to have this kicked off and, uh, with the fact that
the town has no funds, we hopefully can get this park rebuilt faster than originally planned. >> Yep. Exactly. >> All right. All right. I'd like to make a quick comment, Karen. I just want to thank you. Thank you. Um, there couldn't be anyone better in this role and
anything I can do to work with you, I would love to. And we will show this town that we are a community first and I would look for that opportunity. Thanks. >> Great. >> Okay. >> Yep. >> Okay.
>> All right. staff lias report. >> We had a little card. >> We have a card uh for Betty. So, I just wanted to pass this around um for everybody. So, >> it was from Betty and and the wishes that we we gave to them after um after
she passed. So, we'll just pass it around. It's nice of them to send that like thank you cards. >> That's from her son. Correct. >> Um I believe so. I don't remember who signed that one. Isn't that lovely? >> I had that actually since we have Betty. We're talking about Betty. I had down in
my notes that we talked about doing a bench for her. >> Nobody. >> Yeah. >> It was in the minutes that we discussed it from the last meeting. >> Yeah. >> I believe Jeff brought it up as a suggestion. >> A possibility in the park. Yeah.
>> Okay. All right. So, um just kind of go over the report here for this month's meeting. Um and you all have a copy of this uh in your packet, but just wanted to go over our programming first. We have uh 25 kids in the club rack after school
program. Um and then just to kind of give you some numbers, this is from our last meeting. um until um last Friday. Uh we've seen a really nice pickup with um just patrons coming into the rec center. Our memberships um I won't go
through all the different types, but just in those three weeks uh we had 59 uh new memberships. So that's a really great number uh for a 3-week period. Um daily passes uh we had 21 during that time frame.
pickle ball day passes. Uh we had eight during that time frame. And then uh we just started our boss program up this month. So we had our first trip last week. Uh that was a Marco Island bike trip and then we did a lunchin. Uh we had 16 signed up for that. And then just
daily check-ins at the facility. Um and this is just any time somebody comes in uh to use the gym. Uh they scan in. That was 764 during that time frame. uh with open basketball on Friday evenings, we're still um averaging about 12 to 16
participants. And then I've noticed just in the last few weeks our fitness classes, they've all started to tick up with um you know, we had in some of the classes maybe only two, one or two even at times and now we're well over those numbers. Um Andy's class today had five,
so I think she started out with one or two. So everything's picking up. The spin classes have really been picking up as well. We do have uh fun days for the kids next week. That'll be Monday through Wednesday uh with Thanksgiving. Um so, you know, that whole week Lee
County schools are off so the parents can bring their kids on Monday, Tuesday, and Wednesday to Bay Oaks. Um and then let's see, that's Boss. And then just kind of what we have coming up, we are going to try to do a launch a
co-ed dodgeball league that starts January 20th. Uh we have the parents night out planned. That's for Friday, December 5th. So parents want to drop their kids off. Uh they can go out to dinner, they can do some last minute shopping for Christmas. Uh we're going
to provide um pizza, drinks, popcorn, and then we'll also be showing the kids The Grinch. And then we are offering a free family holiday event on Thursday, December 18th. Uh author Jim Ham will be doing a live book reading of How Murray the Moose Saved Christmas. Uh and then
afterwards we'll have pictures of Santa, holiday crafts and refreshments. Uh and then we're offering a wellness health fair on Wednesday, January 28th. And this is in partnership with Lee Health. So we're going to have a lot of different health screenings available. Uh but the cancer institute will be
there, the American Heart Association, and that is on Wednesday, January 28th from 10 to noon. Um and then just some of the events that have happened here since we met last time. We had a powerlifting USA competition. It was a
regional qualifier on Saturday, November 8th. We had about 150 folks uh between the comp competitors and spectators in attendance for that. >> And then we just um last weekend we had our or I'm sorry, this past weekend on Saturday, we had our Beach Kids
Foundation pickle ball tournament. Was great success. I'd say we had about 125. Uh we had three different divisions. Uh we started with advanced, intermediate, and beginners. Um yeah, we had um the fire department there. Uh was just a really great event. We had some great
prizes that they donated off donated off into the next raffle. So um we're looking forward to more pickle ball tournaments down the road. We've got one in March that's going to be coming up. So, um I'm just really happy with, you know, how things have picked up and we are really short staffed um as all the
departments are, uh throughout the town, but I think the staff is doing a great job keeping up with, you know, the additional programming and additional folks coming in. So, I couldn't be prouder of the staff and the job that they're doing. Uh and then we are going to be after Thanksgiving and again after
like the holidays, we're redoing our rack cards. I think we talked about that at the last meeting to distribute to like the local restaurants, uh, local businesses and and resorts around the island to try to get more folks in and just, you know, get especially our visitors that coming in
hopefully, uh, you know, just more folks doing the daily passes and coming in for pickle ball. So, um, that's my report. And I just I just want to add to that um sorry if I interrupted somebody that you know one of the things we talked about after all the budget cuts
um was that one of the risks uh about cutting all those is that we were going to have less programming, less hours. Um obviously the less hours is due to staffing, but the programming I got to toot Neil and his staff's horn it's been
incredible. I've been so impressed with how much programming you can do with the the the um little staff that you have. Um and how good how nice they're working together to to get all these things in. Um you know, I really do appreciate that for the staff and and the support for the community. I mean, I was down there
for the pickle ball um more towards the beginners um ending there. But uh it was a great turnout. Everyone's having a great time. Um there was some good pickle ball being played. We had anywhere from a a 10-year-old playing to I don't even know. I'm not even going to say the upper end, but [laughter] um
>> good idea. >> But it was great to see and we had some firefighters playing and I want to say thanks to them because they were handing out water and everything, too. So, it was uh these events are are great and I I' ask anybody to come down and support them whenever we have them because they they turn out to be such a great event for the community and that's kind of
what we're all about. So, um we are going to talk about the pool a little bit uh on Demand Star and I can just talk about that a little bit. Um yesterday we did have the bid opening um for the pool. Uh we had one again. Um it actually was one that that was they bid
the first time. Remember the first out of the three now? Um bid the first time, but somehow they didn't get the the word that they had to rebid. So then now again we had that other bid that we were going to we didn't really like. So now we're going to go back. Um this one is a good company, Opulent um Opulent
Outlines LLC. They're out of Fort Meyers. um their their resume and and documents look really really good. I don't anticipate this being an issue. We do have to do two I guess what comes up next is we have to do two interviews with them. Well, first we have to have a
selection committee and select the company. Um and then we have to do two interviews because of uh the the HUD um money that comes and then the CDBG DR money. We have to do those those two. So, um, I just want to make sure
everyone knows, I know I keep saying it and I keep saying it, but we have the money. We have the money. It's following the process. I know it's not as quick as we want. Um, it's not as quick as I want. It's just we have to follow the process. So, now we have the design, hopefully the design firm that can start
designing once we do the interviews and get through that. And with the holidays, we're going to try to do it right after Thanksgiving. Um, we have to see their availability to try to push things um, a little quicker. So then they do the design and then at when they do get the design done for the the bid packet then
it will go out for construction bid. So um we still have a ways to go unfortunately but uh we are still plugging away at the at this pool as we are with the north tower um which is part of the CDBGDR and Newton Park which
we um we had that that selection committee just last week just FYI. uh we picked the top three. I can't remember off the top of my head um what they were, but we have to do the same process. Then we'll we'll bring them in for interviews and go forward with that. So, rest ass we we have the money. It's
just a process. So, yeah. >> Excuse me, Neil. Did you say you have the money for the design phase or for both phases? >> All of it. >> All of it. How do you know what this second phase is going to cost? >> We don't. We have about 5 million to do the project. It'll be a not to exceed >> is what it will be. So this opulent firm
is actually the design firm that now is the one that has bid and so you're going to be selecting that company to begin the design. >> Uh it it depends on I mean I look through the paperwork it it's looking good. I can't speak for the other um
selection committee members but I would this is looking better than the last one. I'll tell you that. So >> who's the selection committee? I'm just curious. uh myself, Frankie, and Tracy Kohler. So, yeah.
>> And it's basically um going off of what we all had talked about, just replacing what was there. Most importantly, the new pump and the pool as it was um originally. >> Yeah. They're going to design it up to, you know, whatever dollar amount that we
get after the design, and that's kind of what we'll get. We want to make it as as as good as we can get it with the money that we have and uh yeah, they'll come up with a design and they'll probably hopefully present it to us and just uh see your thoughts on it. But um this
company has has a pretty good resume. Um so I have the confidence that they'll they'll do a great job. >> What is the name of the company again? >> Opulent. >> Opulent. Opulent. Sorry, it's tongue twister for me. Oops.
>> You said opulent outlines, didn't you? >> Yeah. There we go. Yep. That's it. >> There's a Opulent Outlines in Fort Myers. >> Yes, that's where they're out of. So, Fort Myers. >> And then just if I could re I think Barbara touched on this a little bit, but this company was actually just do the design not only for the pool
rebuild, but also the restrooms, if you will. Yeah. >> And how about the the pumps and all of that? >> All of it. And >> the whole area of the pool. Um, I'd have to read through exactly what our scope was, but I yeah, everything everything involved with this. >> But it's possible then that a second
company could actually do the um construction work of the pool. >> It'll have to be another one. You can't use the same one for the design as you do for the the construction. >> Okay. And do we have a timeline? I bet you're kind of scared to give one because this has been >> I'm scared to give one and we'll know
more once we do the interviews um with them and that'll those will be public meetings. So you definitely we'll let you guys all know and you can attend. But they then we'll we'll ask the questions, you know, like what's your timeline? What do you think? Um those kind of things. So >> is that meeting scheduled?
>> No, we just awarded it yesterday. So we have to find time in all of our holiday. >> Look forward to when the meeting's scheduled. >> Baby steps. >> Baby steps. Yeah. Otherwise, yeah, things at Bay Oaks are going well. We have um we have a little league team out
of Fort Meyers that has been practicing one or two days a week. So, the field is being definitely used by them, which is great. And now we have uh senior softball coming in. Um they're out I don't know if Joy, have you been playing? >> Yeah, I've been playing. Turnout has been has been good. Um everyone seems to
be happy. Um, so the field's being used. So, and then the park is uh we just we just got a bid for to make the the walking path a concrete sidewalk, if you will. Um, so it'll be a
little more accessible to people with wheelchairs or ADA, uh, people with strollers, whether for kids or or dogs, um, to to go down there and walk the path. So, um that was that's paid for through the park improvement um funds that we have or park impact fees. Sorry.
>> Just a question, Jeff. Um the walkway that we have at the moundhouse, sorry, the walkway with that we have down at the moundhouse is sort of that other sort of softer material. Was that a decision to not use that and use concrete instead? Why?
>> Uh we found that even the one at the moundhouse hasn't held up very well. Um it's and that area is prone to flooding. I know we did we did raise it up, but it's still prone to flooding. >> Um concrete just was the best. I mean, even when you walk around Moundhouse, and I guess I'm live on camera, but
there's there's tripping hazards. Um you know, we have to replace it. It's probably it's and it probably is more costly. >> Okay. >> Um for sure. I think the the walking path is right around 71,000 where I think the flex pave when we redid it, we got the quotes was around 200,000.
>> Oh wow. So >> yeah, it's just more I mean it is it it's it's a little bit nicer with the flex pave, but I think longevity wise we don't have to we want to be as resilient as we can and um you know I I think the concrete is is the best way to go.
>> Okay. Thank you, Jeff. >> Other improvements, I guess Michelle will get to this a little bit more. We have some exciting hopefully some exciting news, but we can use those park improvement funds um or park impact funds, sorry. [snorts] Um, we're going to be using them for the shade sales
around the pickle ball courts. Um, the shade sale at the at the fitness court. Um, we have about 200 and well, it's about $200,000 left. It's not going to go all that far, but it will go far enough to get some of the stuff that we want. Um, and then, you know, we'll
wait on Michelle. We'll give it some suspense about her her idea she's bringing in. So, um, any other questions about the park? Neil, how much do we have included in this year's budget for maintenance items? >> We can send that to you. I'd have to
pull it up. Um, if >> you could give me a copy of the whole budget, maybe I could just break it down. Look at >> Yeah, it I if you were going through the budget process, I don't know how much you followed it. >> No, I didn't. >> But we slashed what about 500,000 of the parks and w budget. >> That you know, we need to concentrate
more on what we have and rebuilding at this point until we get a a good solid plan on >> Yeah. money and where it's coming from. You know what I mean? So, we need to maintain our core >> because it's so important that we have a building and functioning than >> Yeah. >> to improve other parts of the park. And,
you know, as much as I want them improved, I also want to make sure that we have a building because it's so important to the community. So, >> yeah. And the park, just so everyone's clear, the park impact fees cannot be used on to replace items. It's got to be used to for new infrastructure. So,
whether you know, if we need a new roof, we can't use it for that. if we need to repair something at at the building, we can't use it for that. It's new infrastructure, putting in a new walking path or whatever. Um, lights for the pickle ball courts, those kind of things that that weren't there existing. Um, you know, I even was thinking about
using them some of it for the little league lights and we can't do that because they were existing. So, it's it's a very small scope as far as what we can use the park impact fees for. Um, but yeah, one of the things that we talked about, and if you go back uh to the to the council meeting when we
talked about the budget, I had I thought a pretty decent presentation about risks. Um, and what you know, we need money to do these things and the risk of cutting it is not having the money to do that. Um, and that was a council decision to do what they did with the
budget. Um, and I I I know the reasons, but uh it it's tough when we have to cut all this. I mean, we cut a, you know, three or four staff. You know, we have some money in there for maintenance, but you're right, not enough to to do what we really need to do, and that's just unfortunate um for this year. But
hopefully we can get back to it next year. But I will uh I'll make a note to send out the budget uh to everyone so they can review it. >> Well, can we just add that as an agenda item to the next meeting and review it? >> Um, sure. >> So we all understand the risks and also help us balance with >> Yeah. Yeah. And if you if you want to go
back and I I'll send you the link to the the YouTube video too that from the council meeting. It'll probably it can give you a better idea of where we came from as a department. Um you know, I had a two pages of of risks um that that
would happen if if we cut $500,000 out of our $1.2 million budget. So um it was it is what it is. I mean I understand I I don't fault anybody for it. It's just the nature of where we're at right now. Um, we had the biggest
deficit of any and I I know if you're talking parks and wreck, they they typically do have a decent deficit. Um, they're they're more paid for, you know, they're more of a you know, uh, what am I trying amenity for the Yeah. Well, amenity for the the
town. I mean, it's not ne not, >> we just try to do what we can. Um, we try to keep the fees low even though we had to raise them a little bit, but um, yeah, we can definitely put that in there as as a as a discussion for next time. >> And including maintenance, Rick brought up. Do we have an answer on the roof?
>> So, I did have a I did have a company come out last week. Uh, they were the company that did the roof the last time we sealed it. >> Um, they got up there. We do have some um of the screws that need to be replaced. Uh they're basically like
metal screws and they have like a rubber um on there that seals everything. So some of the rubber over just the you know time and the heat has worn out. Um but um the coating for the most part is still in pretty good shape. Um, I know we're coming up on 20 years, so I don't
want to sit there and say that it's going to be good forever, but um, you know, for just the repairs that we need, um, we're looking at like just for those uh, rubber screws is around like $5,000. So, um, we're going to go ahead and move
forward with that. Um, but otherwise, you know, and since I feel good because they they're the company that came out and did the coating and, you know, we're in pretty good shape with the roof >> and we had this issue uh pre-Ean2. I know when I started we had to there was screws that popped off. It's just it's
just an old building. Um, we've been kind of replacing those screws and it's it's a band-aid and we know that. Um, if we had, >> you know, maybe uh maybe somebody on the Friends of Bay Oaks will win the lottery and we can we can get a new roof. So, um, >> did they tell you the warranty? Well, you're already >> because I know there was one, but I
can't remember. >> I think we're asking formally >> uh the warranty. >> Yeah, >> I'd have to look. I actually just printed off uh and read through, but I didn't obviously I didn't bring it with or memorize it. The report of when the county we took it over from the county or the county gave it to us, however you
want you want to read that. Um >> it's very interesting. Reed, I sent it to Neil. I can send it to all of you. >> I can send it out. >> So, it it's very interesting. the same issues that we're having as what they were having. Um although the programming, although we had more people
attending them back then, it's it's kind of the same. Um we're trying to do the same programming. They had basketball, volleyball, um they had roller dancing. I saw roller dancing. That was kind of neat. >> We had a couple of them. >> Yeah. So, um >> hockey. We had hockey ones. >> Yeah. We had the boards there that
washed away. And yeah, it was uh it was good. But looking at some of the issues, it's it's interesting. you know, even probably back then they probably needed a roof replacement. Um, but I can look at the warranty on on what that that is, but I think it was 20 years. >> Yeah. And then I looked at as well. I
think the turnover was in 2009 and the roof was 3 years old at that point. Uh, because they had everything like listed out with that paperwork. So, we're, you know, right up on that 20-y year mark. So, >> yeah. I don't know what that means as far as limited warranty at that point or I'd have to read through the fine print,
but >> I think the good news is it's not shot. $5,000 is manageable. We've got a good >> Yeah. I mean, it's something that's going to have to >> or manageable >> get done. And you know, if we we have to move some funds around in our in our own
budget, we'll we'll try to do that. But we're going to try to do the best we can with what we have. Great. Any other questions on maintenance of roof? We'll add maintenance to the next meeting. Um, we've got the indoor pickup all hours. >> Did we just skip over a there? Did we talk about concession stand?
>> Oh, no. I'm sorry. We jumped over to roof coding. Yes. Concession stand. Um, this is a followup because we have a donation that came in to fix the concession stand. And now the concession stand needs to be concession stand needs to be used for an office.
>> Yeah. Offices. It's [laughter] we have very limited um space for any of our employees. >> So, the talk was and I actually took a peek in there. Um is the kitchen area inside of the rec center is maybe using that as an upgrade. >> Yeah, that's exactly what I was thinking. Um we can we have kind of our
wish list from when that was a concession stand or for when they were going to fund the concession stand items. We still have that list. Um, you know, it's it's kind of the basics, the hot dog roller, the we get to get the pop popcorn machine, you know, probably like a I think we had asked for like a
pretzel stand, a warmer, whatever you'd call them. So, um I I think that's a great idea for when we have these events, we can we can bring in, you know, concessions and sell those out of there and maybe the friends um can help staff that uh to to earn some money. So,
>> and Jeff, I was just kind of thinking about the same thing with regard to the friends. Um, if they're going to be doing some of the fundraising, it would be nice to really put some um project uh in front of the friends so that they
have a goal as to what they're going to be raising funds for. And it would seem that the concession stand would be a great a great project for them to fund as long as they know what it takes and what how much money it would cost and
how long it would take. Uh but kind of programs that we don't have money in the budget for already that have been on the >> the in the planning stage for some time, we could maybe move that to the front burner. >> Yeah. And we have like $9,000 to for concessions equipment already. So they
wouldn't even have to raise the funds for that. >> But there's I would think it would be additional funds beyond the nine. >> I guess >> I mean we wouldn't do anything >> too crazy. We can only have things that warm up. We can't cook anything. So >> I mean I'm I'm envisioning like things
that would help enhance having >> parties and events there. Refrigerators, >> you know, maybe an oven, you know, some things like that that ca to help with catering. >> I don't know if we can cook out of there though. We need a license. So, we wouldn't be able to do any hot food
cooking. >> Okay. >> Um, it would be more of the >> warming things. >> Warming warming. Yeah. Hot dogs, pretzels, popcorn, those kind of things. >> Catering kitchen, I think. >> Maybe a cotton candy machine. So, you can do like events like weddings and things like that where you can bring them in, warm them up. They need a small
kitchen to be able to do that. So, >> it doesn't need to be that equipped though. It wouldn't be that expensive. So, >> no. I think from what we had, I'll try to track down that list. >> Um, well, they have how much did we have donated, Joy? You mean the community foundation? Yeah, it was around $9,000
and I actually might have that list somewhere in my email. Um, >> so I can look for it also. >> But I also I I've talked to Neil a couple of times about if you all think there's another need beyond, you know, that's not the concession stand, i.e.,
you know, bleachers uh for inside. I mean, I think the community foundation would definitely be okay with repurposing that grant. You know, it's it's just a matter of communication really. >> So, whatever you know, whatever you
think is number one or most important on the list. >> Are the bleachers we have not able to come back inside? >> Uh, we actually I think they just need a really like deep cleaning. I looked at them because we used them over the weekend for the uh >> Oh, yeah. That's right. pickle ball
tournament and there's no sharp edges. There was no like rubber parts missing where it comes into contact with the floor because that's my biggest concern is just bring them in and then >> they were in really good shape. I thought >> Yeah, let's bring those back in. >> I think we can bring those back in. Um I don't know if that's what we've always
had if we had more, >> but it's like two sets. >> I don't think we got >> So >> I'd have to look at the damage inventory from FEMA. >> Yeah, but no, we can I think we can definitely bring them in. So, we just need to give them a good pressure washing,
>> I guess. Who would be the best per how would we go about identifying what we want in this kitchen? >> Well, I'll get I'll get the list or Joy, maybe if you can help me out with that. >> You had you had a list when you donated that money. >> We gave them We gave the >> We gave them uh a list of things we'd
like with prices. >> Okay. >> And then they basically said, "Sure. Yeah, we we'll fund those." So, we do have a list of things we had already requested. >> So, we would just move that into the new kitchen. Okay. So, if we can get that list and then we can follow up with that, get that possibly rolling with funds. >> Okay.
>> Anything else on the concession stand? >> Uh, indoor pickle ball hours and outdoor. >> I'm not sure. >> Yeah, I can I can talk about that. Um, I'm just, you know, right now our indoor hours for pickle ball and a new thing with this budget year is uh the indoor
is now included in any membership. So, six month annual resident, non-resident. Um, we're just not seeing a whole lot of folks coming in. I know everybody that plays outside, especially now with the time change, are out there. I'm coming in at 7:30. A lot of times there's
already four or five people on the court. Um, but you know, we'd love to have u more folks come inside and I think we could certainly open it up earlier and I know that would probably help. I don't know. I know that there's, you know, it's a nice day. You want to
be outside. I get that. Um, but also, you know, with season, I think that'll help, you know, bring some of our visitors in as well. So, we were thinking, you know, we could probably have that open as early as 8:30 a.m. Just we get there at 8. That'll give us,
you know, time to get everything set up, open it up at 8:30, and then we could still, you know, keep it open till noon. Um, but I guess we're just kind of looking for a recommendation to take back to u council. Would that go that would go to council or just
>> we could make that >> we can make that decision as staff but just just kind of wanted everyone's input on >> Yeah, just input on it. >> Yeah, I don't I don't believe we have so much an issue. You're right. Everybody's playing outside the but the one item that I am getting hit with is where
we're at with getting access into that gym in after hours. We had talked about maybe doing >> I can Yeah, >> I do have quotes from soft trim topic. [clears throat] >> Yeah, it it it's just going to be kind of it's got to be strategic because we still haven't got an answer back from
our insurance company if we can a even do it um or b what that liability might look like. Um, I do have the quote um for everything um which we can actually use um park improvement funds or park impact park impact funds for because
it's it's a new structure within the building. Um so we could pay for that. It's just with only having you know $200,000 that kind of limits us on on what we can use those funds for. Um so first of all we got to check with the insurance or find that out. Uh, and
then second, we we have the infrastructure to do it. It's just going to be costly um to do it. So, that's kind of where we sit there. But I do have the quotes from uh Soft Trim, who's a company of ours that we use um to get that going. Um but I I
do it is still an option, still still out there. It's just we have to be kind of mindful of, you know, if somebody gets hurt, what were we liable for? Something happens to them while they're in there, what are we liable for? or I mean just somebody walking down the street and tripping over a broken curb
we keep getting litigation on. So I just want to make sure we have our ducks in a row before we just throw a bunch of money into the surveillance part of it. >> Great. And the next big one is the silver sneakers program. Do we have any updates on that? >> The demand store. I don't know what the
demand store is. >> Um that's what we talked about earlier. That's the bid that came out that they're going to be reviewing. That's the demand star. >> Oh, all right. >> He is right. He had kind of jumped into it from the staff. >> Yeah, demand star is just where we put in our our the bid portal where people can submit their bids for the projects.
>> I remember I didn't know term was demand. >> We ended up having um I think >> if I remember Jason would know off the top of his head I think 40 to 45 people review the plans and only one bid. So um we only had I think 18 or 20 the first
two rounds. So we had pe more people look at it at least. It's just we hopefully this is the one. >> Well, and I think you did mention too, even though we do have funding, it is actually almost not adequate for all that we need to even just replace what
we had before, including the pump and the actual pool. So, if we were to build a really first rate pool like John wants, our our advisory board, that would be a $12 million project, not a $5 million.
>> Yeah, potentially. We actually used um we had other funds within the CDBGDR uh park one would would be we found some additional funds for the lighting on Old San Carlos. So we're actually rolling that uh into the pool project as well. So we do have additional funds for that.
I think it's it's not much. It's like 300,000 or 400,000 but a little bit little bit more. We're just we want to make sure that the pool is is a destination for people. Um I know it's not going to be the Olympic swim pool that that John wants. Um, >> but take a junior.
>> Yeah, we'll take a junior. But I I think it we have the potential to make it, you know, almost like a destination. And then also when that opens up, um, having I know we had concessions in there before. We actually was it concessionire, is that what it's called? We hired somebody, but I think, you
know, I think we could work out something there like you'd go to any other pool and and get a snack by the pool and stuff. So, um, we want to make it a a really I mean, it was used in the summer a lot with with, um, >> the kids >> with kids and and groups coming in. We wanted that to happen with visitors and
residents throughout the year, too. So, um, as much as we love the the water aerobics and the people that that showed up every day, um, you know, it's going to be a kind of a different looking pool, I think. So, >> okay. Thank you, Jeff. >> Sorry.
>> Or just move your mic closer, maybe. >> Oh, all right. Thank you. >> Oh, yeah. Well, I had it off, too. That was [laughter] >> And I think uh there was a question about silver sneakers. So, I did reach out to them. Um it's a 6 to 8 week
process just for I can only talk to an agent at this point for an actual program um representative will let us know whether we will be able to offer that again. Um so, I'm I'm hopeful by the next meeting Um it should it'll be
at least eight weeks by then that I'll get an answer on that. Uh I tried to just pan them down and say, "Hey, can you at least let us know like if this is the same problem that we might foresee with uh the Lee County facility? >> I can't think of the name of the
>> Wakahhatch." Well, thank you. Wakahhatchee >> has that offered that program and that's why at that time where we weren't able to have it because the radius we were too close >> to that park. So, I'm hoping that won't be the case, but I just I can't get through to anybody that can give me more
information at this time. So, I just kind of got to wait until I get a response. But, we did submit an application to become, you know, a silver sneaker provider for the Bay Recre Center. >> Are you saying that we at one point had a silver sneakers program?
>> Was that when it was under Lee County? >> No, when Danielle was here. We I was just looking it up. It took us about seven or eight months to get a response back from them. I'm just just to be fair with Neil, he's trying. >> We did have a silver sneakers. >> We did for about a month and a half.
>> Oh. >> And then the other hurricane hit. So, >> um and then it expired. Uh so hopefully we can we can get an answer. 6 to 8 weeks actually. I'm I'm encouraged by um sorry to say, but [laughter] uh I'll keep uh I'll keep calling and you know
hopefully by I'll have more information by the next board meeting. Okay. >> Thank you. Anything else on the silver sneakers? No, we had down we uh I don't know if we're going to be able to do today the strategic goals and kind of like the marketing adding that in there. I think
one of the follow-ups was putting a flyer together that would be um supply to the local hotels and apartments or apartments condos uh promoting Bay Oaks, >> right? >> Yeah. [clears throat] So, we talked about it's basically like a rack card.
Um, so we have ones that when we got back in the building, um, and now, of course, everything's kind of outdated on those because we just changed the pricing on all the memberships. So, we had just updated because the only thing that was different when we came back was just the hours of operation. Um, so we
are working on the new ones. U, it's through, um, it's basically a program that we use to do our flyers called Canva. Um, so basically just like kind of rebranding it, um, freshening it up with some new photos and then all the new like pricing. But we hope to have
that soon so we can put it out and make like a, you know, outreach um, locally here on the island uh, right after Thanksgiving. And then we'd also like to do that again um like after the holidays like after New Year's go back out and
you know what wherever they need to be refilled and you know so that's our that's what we're working on right now um as far as that and then I've also um called and reached out to a company it's called Peach Jar but the Lee County School District they they used to just
basically uh municipalities could submit flyers for their events. Now they have like a it's kind of like a third party that you have to go through to do that. And so I talked to them because I've I've heard kind of conflicting things. Um but they do charge um and then
basically any flyer that we wanted to distribute from Bay Oaks. It would cost us $25 per school per flyer. Not each individual flyer, but just for like per event. And then um basically it's like a whole process where we receive like
emails when it's been approved and just like throughout the process. So I think it's something definitely worth trying and seeing how it would work. Um we would definitely want to send flyers to Heights Elementary. Um that's where you know the beach kids go to school now. Um
certainly Tangle Wood might be another school in the district. That's off of McGregor. That's you know pretty much a straight shot to the beach. So, I would definitely like to try those two schools. And of course, any private schools we wouldn't have to go through that process. Um, I've just heard conflicting things from other people
have used it where, you know, they everybody that came through event, not one found out about it through that program. So, it's it's still like, you know, how do you you get a guideline from the school and the district on how the flyers kind of need to be? Um, but still like how do you know that they're actually okay, it's
been approved, but how do you know it's actually going in that child's backpack and getting home to mom and dad? in check. >> Yeah. >> Did you get it today? >> Yeah. [laughter] >> So, but I mean, you know, we know I figure we'll at least try it out with Heights because we, you know, have a lot of parents that we're in communication with obviously because their kids come
to our after school. So, you know, we can kind of see how it goes. Uh we also have a relationship with the principal just because of, you know, the after school and and you know, everything that we have to do to make sure with the busing and so I, you know, we'll kind of use them as our test and see how it goes and kind of go from there. you know, if
we feel like it's making an impact, then we could extend to some other schools. Uh, but it just we want to be efficient with it because it is expensive. So, >> yeah. And I can from experience I my son goes to Tangle Wood and I I get I think I get the emails from Peach Jar and I you know for a while I looked at them
and then you kind of just gets lost in your emails sometimes. So, um I don't know how how effective it would be. I know for the the Halloween event which was awesome um by the way just to reiterate that um my son's teacher distributed it on her own. um to to the fifth grade class and we ended up
getting like >> I think 10 or 12 people from his class come down. So, it's a lot of word of mouth, too. Um but we all the other thing I wanted to mention is that we still >> um are are looking for and I I don't I'd have to check with HR to see where we're at with we have a digital marketing marketing and special events coordinator
position. Um I need to check with them. We made it a townwide position, not just the parks and wreck one because I think it's it's important to to market um you know all the events whether it's moundhouse or something at one of the the parks or times square whatever it
is. Um but we are still looking for that. It's posted on our our website u for anyone that would like to take a look or or apply. Um, and this is addition to the the obviously the PIO position because Nicole uh Bersen left
uh or went to Wisconsin. So, um so we do have those positions open which hopefully you know that that's our goal is to have them do more of the the marketing for us um because of our our staff shortage and even when we had full staff it's it's hard sometimes with all
the programming going on uh to to have the time to do all that. Um which they've been doing a great job. I know Nicole did a great job. Danielle did a great job. Um Neil's continuing that with with the marketing as much as he can. But I think having someone here um on staff and it is posted, so it's a
position that we do have open. Um so for all of you thousands that are watching, you know, if anybody knows anybody, uh please uh feel free to to pass it along. We do have a lot of other openings too at the town, just so you know. just putting that kick out there
>> that I I recall Jeff that we had a um Facebook group page that was Bay Oaks. >> Is that um active? Is there somebody working on that as short staffed as you are? We're getting that out because I think that's also been very effective in
the past. >> Yeah, that is still active. Um Nicole was whenever we would post anything it would go on the town's Facebook page and also it would get uploaded to the Bay Oaks page. So uh Tracy Kohler is kind of
in the interim um handling that and I just sent her everything from the uh pickle ball tournament on Saturday and she got it right out. So we'll continue to kind of uh go that way. I did also want to mention I did reach out to the chamber. We talked about doing like a taste of the beach event, you know, when
we get everything with the improvements finished and have the field there. Um, and they're, you know, this week obviously they've got the the sand building, the ca sand castle building event and then they've got the boat show coming up. So, they're really busy with all that, but they are going to get back
to me. Uh, and you know, so we'll see if that's something that they would like to partner with. Um, if that would, you know, be an event that we could do down the road when we get things kind of finalized over there. I think that was due normally around May if I'm not mistaken. I know it was after season to
kind of, you know, bring more people to the beach during the off season, which is anytime after April. >> Yeah, cuz didn't we have it down at Old San Carlos one year? We shut the street down. >> Exactly. >> Yeah. >> Not the best idea sometimes down there, but
>> I know we did have island once. We've done >> Yeah. Yeah. Yeah. It really is nice at BayOS because it is a community event and the more people we bring from the community to be it also helps us in the long term of being able to raise money for >> Beact. So the more community events we do there the better. >> Exactly.
Um um I don't know is I don't know if it's time to ask but um actually Ed brought up an interesting um question about the uh um memorial benches and I want to know if the staff has built that into the
strategic plan with regard to an actual town policy that oversees any naming or any memorials or any So is there a policy in place? Is there anything in the strategic plan that addresses that? >> Not that [clears throat] I not that I
know. And I know that's one thing. Um I know it was it kind of put a back burner with some of the school stuff that we're talking about, but um one of them was to have um recognition and naming rights a policy to it and how we I know we're dealing with that with cell cab too is
how we recognize people um you know people or families or or whoever we want to recognize and how to go about that. I mean, there's so many good people. Um, you know, even with CellC, you know, there's so many people that have helped out. How do you get a bench for everyone, you know, it's, you know, so I
think something like the the Mhalland award or the Murf Award where it's put up hopefully we get our tree back in here. Um, and we we nominate somebody every year possibly to do it that way. Um, and then their name would be on the plaque. I know Jimmy even Jimmy Dilia um
was on there as like a 14-year-old uh got a volunteer award. he was on there. So, uh there was a lot of different people that were on that tree and I think that's maybe one of the ways to do it. Um I know the pool had that was probably before we took it over had that you know has the donor wall so doing something like that too but no I to my
knowledge we don't have a policy uh I know well I don't know but I'm I'm guessing MURF the MURF committee has one because they do nominations every year um so maybe that's something to look at but it's kind of hard when you you talk about all the the good that people have done for the town and with the town and
helping the kids out at Bay Oaks and all that and how how do you memorialize everybody. It's it's it's a tough it's a tough concept really. >> Well, I just want to throw that out there because I think it's a larger issue than just Bay Oaks. [clears throat] It actually is townwide and I would appreciate because I know
tomorrow when we have our SECAB meeting this conversation is going to come up and I would like for town council or maybe the strategic planning committee to build that in to actually have a policy because we can't really arbitrarily make that decision on our own nor should we. That's not our
purview. But we need to look to the town for a policy that states what can happen and what can't happen especially with sponsor naming rights and if that if somebody comes in with half a million dollars you know where it you know I mean it could be like Herz arena so you
know I think we need to establish that at the outset before it gets away from us especially with the the the contributions coming perhaps from friends you know how will those contributions be recognized >> Julie noted, Barbara. >> Yeah, I think that's that's something
we've been we haven't really talked about here, but I know in CELC cab we've talked about it, you know, for a while now. So, I think it's it's it's good too to have a policy like that. So, you know, if if someone does pass away or something, we have we have a system, you
know, we don't just kind of just say, "Hey, we got to get a bench for them or whatever." As as much as I would love to do that, I just it'd be it's a little overwhelming when you have, you know, like we're running out of space sometime even for benches around the town where we we need them. Um, Bay Oaks is
actually the one place that we we are going to be putting benches in around the walking path. So, uh, >> a couple memorials there already. So, >> yeah, there's the little league memorial. Yeah. And the garden and everything. So, yeah, I the benches I think will more be for the memorial
bench program that we have townwide. um with you know like the green benches that people pay for or you know they they give us money, we buy them and then we put them out. >> Well, actually that brings up the question if there is um someone that you know contributes funds toward a memorial
bench, is that in perpetuity? Is that over a period of 10 years? What happens if the bench becomes weathered? Does the name go back on after it's refurbished? I mean those are questions that you know um need the donors need to know what the
expectations are and we need to know what the rules are. >> Yeah. Let me let me look that up. I I don't know if there is um there is a policy on that. I know after Ian um we did replace that for them. Um
we had gotten you know the FEMA funds were there at that point you know to replace them. um they aren't quite there anymore, but um yeah, it's a good question. How long do they stay there? How long do they if they're they're weathered or whatever. I mean, they've actually held
up pretty well, I think, over the years. We've had to replace some legs on them, but that have rusted, but uh let me look into that and I'll I'll >> My fault cuz I touched my mic there, by the way. But we used to do trees, too. We used to do memorial trees and some other municipalities that I worked in
>> and those were nice, too. and and it was the life of the tree obviously which can be 20 years, 50 years, maybe 5 years if kids are hanging on them or whatever. But that was another thing to do and and I know [snorts] >> uh I can think with everyone I worked
with as far as benches went, it was usually a donation from the family, >> you know, just to honor that person. And I know a lot of them were in parks where, you know, this gentleman like used to sit or walk his dog every day and they would stick the bench in that particular place. And >> yeah,
>> it I I can't think of any instance where the bench was destroyed and and the town or the city would just replace it then. It would, you know, >> it was until it till it was no longer there. >> Yeah. Because right now they it's basically the cost of the bench and the
engraving. Um that's that's what the the donor, if you will, uh pays to have that bench out there. And yeah, it's it's a lot of a lot of the same things like they love the sunset or something on there. Um but they're they're around. >> The trees. >> What's that? The trees is good. I know a
lot of schools do that for for individuals, too. So, that's a good idea. And we just planted how many trees down there? So, it's a lot of donors. I just want I believe that um the 501c3
will be taking a lot of this on and that group I recall in one of the meetings has had discussions with town on the naming rights and everything. So they are also working on that. So I would you know if there are opportunities right now >> that's a beautiful way to collaborate I
think. >> Correct. So >> we can come up with the policies and the procedures and the funding can >> Yeah. and they've already talked to the town so they've got that the benchmark of where to get started with that. So, >> yeah, we don't the only the only issue right now with that and I know I've been
involved in a couple of those we don't have a policy to even put in place. So, we need to get that in place and I know the leadership has has been talking about what that might look like and so but it's got to go through legal review and all that. So, yeah, that's good. I think can we possibly have that as an agenda item for next month so that we
can actually move forward with that and and get the town >> staff and council >> find the front because we kicking the can down the road especially now with the insurgence of this wonderful new
friends group we need to get ahead of that conversation I would think >> other towns for models like >> I know I know right now if if somebody donates to the town. It's basically in the waiver that whatever they donate is now part of the town. Um that's about
the only policy I know is that in perpetuity that the say you I don't know build a a shack for the pickle ball players that is belong to the town. Once they sign over onto that um that's an agreement that the town council signs
that that is now property of the town. So whether we build, you know, something on there, it would always come back to the town and and we'd maintain it. >> And what happens if the town does not maintain it or what happens if the town in future years decides to dismantle
something >> again? Is that the town's prerogative to do? Other words, the town has total freedom once that gift is made as to long term. Okay. >> Yep. It is the town's property. they can do what they they feel necessary with it. Yeah.
>> Jeeoff, just for for so I can understand this a little bit better, I think that naming rights are a completely different thing than than a memorial bench or tree or anything like that. When I think of naming rights, I think of somebody
naming Bay [snorts] Oaks or, you know, with their business name. And I and I believe we can't do that. >> I think we can. I have I've looked up statutes on other ones that you can put a policy in place. Um, and I know a lot
of people do the they you know it' be Bay Oaks, but it' be the Neil Court at Bay Oaks or something like that that we can do. Um, I know in a nonprofit world when I worked we had the building was named after at like 500,000 and then the
room was name you could get a naming rights of each room for like 50,000 whatever it was. So, um, yeah, I I I did look up some other statutes and some other, uh, municipalities and they do have naming rights and and that thing. So, >> just for the record, I'm totally against
naming rights. I just don't think we need businesses on our >> Yeah. And I'm not into philosophical I wasn't looking for a phil philosophical discussion on whether naming rights are feasible or not. Yeah, >> I'm just saying as far as a a memorial
and a naming right is definitely two different things as far as I concerned. >> I agree. It would be two separate. Yeah, it would be more of a a a facility naming rights and then some other memorial or donation. But yeah, I know I'm not a a huge fan of naming rights
either, but with our our budget the way it is, like we could sure use $500,000. Um, but I'm not I'm not advocating one way or the other. We were just asked to look into it. And >> and and didn't you recently have a bench that's just to the sta the staff, town
staff to thank them for all of the work that they've done rather than individual recognition. >> Correct. We haven't got it yet, but it's going to go right out front here. Just out front town hall. Yeah. It'll be dedication to all the the staff and >> Okay. How does that read then? >> That I don't we haven't even got that
far yet. So, >> how is I guess I'm trying to figure out how does that fit in with Bay Oaks that question? >> It's just a an example of what they're already doing. Okay. >> Without a policy. >> Okay. So, I think in summary here is the
town we know is still having to work on that policy and we have to wait for direction. But correct. >> So, at this point I would say that any donations right now should go through the 501c3. >> Yeah. I mean >> I mean the town al the town also but >> yeah I mean if if it's a program like
the the the little little league field is named after >> Rob >> Yeah. So and then the garden out front um just drawing a blank with it uh >> garden garden club. >> No it's named after somebody though >> I'm not I can't remember it.
>> Yeah it um I don't remember >> I don't remember but that's named after somebody. So, we do have things at Bay Oaks that are already named after people. Um, so I mean there is a precedent there, but I I >> we need to find out what it is. >> Correct. >> Okay. All right. We've got that as a
followup, then we'll add that to the agenda. Um, the last one is it's a broken record, but season's coming. The school, I understand, is almost dead. What can we do to get that park open in the back? Hm.
>> Um, you could, if you all individually would like to reach out to, um, the representatives and see if they can help us out with that. Um, >> we have asked and asked and asked, as we did with all the ILA, if you've been
following uh, any of it, um, they haven't really been, and I I'll just say it, they haven't really been to their word on on what the ILA says. So they're they're really not even I think it's just small potatoes for them and they're not even responding to it. >> That's pretty much negotiation right now.
>> So we we had we went through mediation uh what was it last week or two weeks ago now and you know the the items that we're talking about are much bigger. I I every time I do ask them I do say what about our park? What about the park? Like we used to we used to have it and
it's it says it right in there. It spells out what we do. But, um, I'm not I'm not telling anybody. I mean, the gates open, but I'm not telling anybody to trespass, but, uh, we're trying. We're working on it. So, >> Okay. >> All right. Um, member items.
>> Ed, you got anything? >> I'm sorry. I didn't know you were looking this way. Um, Jeeoff, you might have went over this a little bit when we were talking about um, pickle ball, but do you have an update on the key card? I know you're checking with the town
attorney about liability and had more to do, I think, with getting into the workout rooms, off hours. >> Yeah, that's what it was. Yeah. >> So, that's exactly what you were talking about. >> Yes. >> But that had to do with pickle ball players. >> No.
>> Okay. >> That was the weight room that So, the goal is what we'd like to see if we can make it work is they'll come through that side door by the pond. They'll have act those doors will be locked going into the gym as will the ones going in. So the side door where the cardio is
that'll be open. So they'll scan in somehow. We're trying to obviously logistics we want everyone to get credit for being there too. So I know insurance companies a lot of times if you go to the gym like 10 15 times you get a credit. We want to make sure they get a credit. So I don't know if we scan in as well or if we can figure out with soft
trim once they scan their card it it reads it. However we do it. Um, but then they'll have access to the restrooms in that vestibule and then the cardio and the workout room, weight room. All right. And then the other um thing I
wanted you to discuss was we talked about a lobbyist that was working uh with us for the pocket parks. Do you have an update on that or >> I don't. Um, he was Ron Book is our lobbyist. Um, and at first he was really
a kind of when we said we didn't have any matching funds, you know, we were like, it's dead in the water. But he said, "Oh, let me look into it." But I I don't think there's been much progress on that. Um, now granted, the one is not only I'm not saying it's not that much was getting down to about 500,000. The
one on what you on Lagoon is that >> tarpon. >> Tarpon. Yeah. So, I mean, even the matching on that would be, but we just don't have the funds to match anything. So, he's still looking into it. Um we're working on our other appropriations right now um through the state uh you know storm water road repair those kind
of things too but that's something that's on his radar. Um he's actually when we talked to him he had Florida Land Trust shirt on. So I thought that was a good [laughter] that was a good sign. But I don't have a concrete answer if that's going to go through or not. Um we just would not have any matching funds and that's a little bit unheard of
um on appropriations. So we they do have our two locations that we want. They have the addresses, the listings. Um, you know, the two that we we kind of identified for sure was was the one off
Connecticut and then one on Tarpon. >> All right, that's all I had. >> Joy, >> um, I just wanted to thank Neil and, um, the boss team. The Marco trip was a lot of fun and I'm glad I had the opportunity to go. Um, I'm also
participating in the senior softball and it's a hoot. So, I'm glad that and they're making the guys that hit home runs get the ball and if they hit a home run then they have to use a wooden bat,
[laughter] >> which is really kind of funny, but it's a lot of fun. Thanks, >> Barbara. Um I just um looked at last month's um notes and the we talked about the shade sale. Uh we understand the
funding is in place but there was some question about the installation. Where are we with that for the uh workout the fitness? >> We're going to do it in conjunction with the pickle ball court probably the same company uh to do to do both. So, once we get the pickle ball courts lined, um,
and oh, I'm not stealing her thunder, but uh, you know, we have a couple other things in the works, but once we do the shade sale for the new pickle ball courts, we'll also include the one over. >> Okay. So, you're doing that in tandem. Okay. Thank you. I also want to thank Michelle for her yman's job of getting
our uh, advisory board up and running under your leadership. Congratulations. >> Thank you. >> Well done. >> It's a team work. Team work. any thing? Um, >> yeah. Um, I'm actually really looking
forward to the pool being done. I am certified in aqua yoga, which is not something anybody else around here offers, and I'm hoping someday to be able to bring that to the community, and the pool would be a great place to do it. Um, in the meantime though, I've been
getting questions from my friends and neighbors about volunteer opportunities um, with Bay Oaks. Uh, my one neighbor is not very enthusiastic about Marie the moose night. Um, but I I know that there's other opportunities around and I don't know if it would be best to direct
her to the friends of Bay Oaks or if there's um a way we could get that out there like, hey, we need more people for the fright or you know any of the other activities that are happening, crafting with the kids, however that works. I know you have to be vetted to go through
that. Um, and I just would like to see some more of that out there. >> Those are great points. I actually was going to bring this up before. If you are not friends with Friends of Bay Oaks or Bay Oaks on Facebook, you should
because that's where the volunteer items are posted. And you are correct. You do need to go through a background check. So, if you are interested in doing volunteer work for the town, you can. I believe we can do it in advance. Yeah, you can do it in advance. You need a background check and then um as of
January 1st, you need a fingerprint background too. >> Yeah, HR is kind of in the process of revamping that whole like application and just for volunteers. Um because I know they're also looking at like, you know, the potential of like internships. So, >> yeah. And I believe that the fingerprint
as of January 1st is a state law. So, >> yeah, just typically for if you're going to be with kids, you got to have like a level two background. >> Yeah. If we have adults, you'd all things go. [laughter] It wasn't Amy. Who do we did the I'm trying to think who I did the background checks with.
>> Tisa possibly. Tisa. >> So, if they're interested in doing volunteer work, at least get you on the list. You can get the paperwork through because you have to do a little >> background kind of back and forth. But yes, absolutely. Volunteers. I mean, we the Halloween um I think the next big one would be the Easter egg hunt.
>> We need a lot of people to hide eggs all over the park. So they we but they they're really good at posting it on the Facebook pages. >> Um >> yeah, and I know people have been having, you know, angst about the fingerprint, but even at schools, like my wife, when she goes into my my son's
classroom, she didn't have she just did the background check as of January 1st, she's got to go get fingerprinted, too. So, it's it's it's a safety thing. It's just another added added thing. I believe that might go through a federal um database instead of just the state one. So, um, in other states, they've
been doing it. In Minnesota, they've been doing it for years. Um, >> what's next? >> So, yeah, I it's just, you know, we we have to play the game the way the rules are written and, uh, that's the way they're written. >> And the nice thing is it's like once you do it, you don't have to do it for each individual. You just do it and it's
like, you know, once a year that it's at least good for. So, you don't have to do it each time you want to do a volunteer opportunity. >> And that's the town. And then the friends, yes, they need members. They're going to need volunteers also. So, reach out to anybody in that crew. >> Okay. >> Keep them coming. Volunteers are needed.
Anything else? >> Love the water aerobics coming. >> Rick, >> a couple things. Um, can I find the strategic plan online? I haven't really viewed it. >> You probably can on our website. Everything's uh public in there, but I can send it to you, too.
>> Okay. Thank you. >> Sorry. It I'll send it to you. Sorry, my mic was not on >> because I want to kind of compare it to the plan that we approved pre. >> That is the one preen. That's our strategic plan. >> That's the previous one. >> Yeah, it was designs for the new building and everything. >> Is there a new plan?
>> No, that would be strategic plan. The design for the building would be a project update. So, it wouldn't be it might be to to get >> No, this is just the general strategic plan for all of Bay Oaks. >> Okay. in general in terms of goals >> previous year or past year.
>> We we developed this in 2019. >> So that was previous >> and it was updated in 2020 and no work has been done on it since then. >> Okay. So that's still the plan that we're going by though. >> That's the plan that's been approved. Yeah. Um [clears throat] and if you're looking for the anything with the Bay Oaks Park, um that's all on our website
under uh town projects or projects around town. So >> Okay. Um as far as special events go, when someone comes in and wants to put a special event like Taste of the Beach, um there's a process. What is the fee for that? Is that usually waved? >> They can ask for it to be waved. It goes through permitting under a special
event. >> Exactly. >> Um but yeah, I mean they can ask the council for it to be waved. We don't have that ability to wave those kind of fees. Um as as staff, it has to go through through the council, but I would have to look with in the permitting department how much they are. I don't I don't remember. It depends on the size,
too. So, we not only do you do a town review, you do it goes to the, you know, the sheriff's office. If you have so many people, they charge uh for for deputies, it goes to a fire review, depending on where it's at. If it's on the beach, it could go to FW FWC, too.
Uh Fish and Wildlife. >> Would that be why some of our community events are getting moved to other locations to make it easier? >> I don't know that. I don't I I I sign off on the special events permits, but I'm not in charge of them. Um, I mean, Rebecca, maybe you can help us with to
look into because I'm afraid what's happening is a lot of our events are getting moved to other locations to make it easier >> than to go through that entire process and pay the money. I mean, if they knew up front, like for instance, the fees were going to be waved for a community event, that helps out a little bit, but still to have to go through that entire
process of paying those other fees, it's it's making it hard to have a community event at >> Bay. Yeah. And even the town when we do a special events, we have to go through that process. So, um, no, I mean I I do sign off on them. There are quite a few special events coming up. Um, I wish I
had a list for everyone, but, uh, we can maybe put it out there, but yeah, I think today I just signed off on five more. Um, so the events are happening throughout the town at Bay Oaks. We just need to encourage like I think Neil's doing a wonderful job of getting people in, whether it's, you know, having the pickball tournament there or having
something in the gym. I know you've had karate there. Sorry, it's not karate probably, huh? We had a powerlifting competition and they want to come back in February. So, just looking at dates to see if we can bring them back. >> Yeah. And some of those the programs are are a little bit different like we had
the the Special Olympics which was awesome um in there. So, those don't need a special event, but um I don't I don't know. I have not heard that before that that's a deterrent. I don't know which which do you have something >> why some of these events are going other places and I want to make sure that our sides covered that we're making it as
easy as possible for them to put it at Bays because it makes a hell of a lot more sense for some of these community events to be at Bayokes because like I say before once we bring more events to be it [clears throat] brings a community to be and then they understand why we want to invest in Bayokes you know so that's my goal is to bring more of those
community events and to you know kind of be a leazison between these groups and bring them to you and say hey you know how can we get by this problem that we're having, you know, associated with that. So, we have more events there and more community events there instead of other places. >> Yeah. And we we tried I mean, when we we didn't even have the floor down, we had
the the Christmas tree event. I think it was the women's club and and that went well, but they decided to go elsewhere too on the island, you know, they just they they find other venues to go to. And yeah, we need to encourage them. >> That back for next year. It'd be great to have that event in, you know, a town center where we're all we're all feel
comfortable in going and it's a great place for us all to be and it's large enough. >> Yeah. >> Um and a great place for it. So, >> and once we get that park finally seated again uh and and watered and and ready to go, that's going to be we can have a ton of events there. Hopefully, we can have a bunch of live music there at some
point. um you know, even like the taste of of Fort Myers Beach or something like that that that's a big open area where we don't really have that on the island um at all for an outdoor event. So, it's it's going to be great. >> And the only last thing I have was the plan for Newton Park. Is there a plan
for that somewhere that I can look at or >> that doesn't fall under our purview, but I can get you that. >> I know it did in the old bail because that's why I was asking, but we don't deal with that anymore as far as >> No. No, it never was. >> We did way back. We I think it was kind of just mixed in because we did a lot of the planning in that back way back.
>> That was through um cellcap, >> right? But we also talked I think because a lot of cellcap meetings are obviously held in boss too because we talked about a lot of same issues. We were dealing a lot of them at that time too. I just wanted to make sure the bathroom was being included in that plan. >> Well, we have >> Oh, yeah. Yeah, sure.
>> Yeah. [laughter] >> Yeah. Was it noon again? >> Um >> now I just wanted to make sure a bathroom is being included in that plan because it is important. island bathroom. >> Yeah, there's one there now. It's it's a restroom trailer. It's air conditioned. Um
>> getting a restroom beach side is tough. Um right now it has to be up off the ground. Uh we tried to even look at hardening, but it's in such a a zone that we can't do that. So it has to have a switch back that if you put it in the middle of the of Newton, it would the
switch back would almost go to a stero boulevard. So, it looks like we're going to be stuck with a restroom trailer until we can get a wave mitigation wall, something like that, that we can change the the velocity zone as far as FEMA's
concerned. Um, we did look at it, you know, raising it up. It was just the cost to do that is is astronomical. So, and that one we didn't have as much money on. I can't remember. Do we have now I can't remember how much we had for that
for CDBGR. Do you remember Rebecca? >> No, there it was not very much for Newton. >> Yeah. So >> I don't remember the exact amount but of the >> So yeah, but there there is going to be restrooms there and you know we've been having issues with the Palm A Avenue bathroom. Um just FYI since we're
talking about Newton. Um people going in them, ripping doors off, those [snorts] kind of things. So, we're possibly thinking about moving that one to a different location, too. But the everyone's been so respectful for the Newton one. Every time I go check it
out. Um, and yeah, I go stick my head in there and check it out, make sure it's clean. It's been it's been clean. Um, it's been good. Everyone's been really respectful. I know it probably doesn't get as much use as Palm Avenue, but, you know, you can still use the thing a lot of times and not rip a door off. you know, there would look like there was
that palm looked like somebody had took taken a claw hammer to the to the inside of it. So, um I do have to the neighbors around there and the guests that do visit Newton. Um I think I want to just they've been so respectful with that
restroom and and kept it clean. So >> Rick, something else you may want to take a look at is uh in reviewing the comprehensive plan, >> the tenative, there are some changes they're looking at uh implementing in for that area of
town. And so that may change some of it as well right next to Newton Park. Yeah, if we if we go forward, I think in the plans, um, we do have plans to put the wave mitigation wall there that would change the velocity zone depending
on how far it goes. Um, and then we can certainly look at at, uh, enclosed spaces that are that are ground level. So, >> I think a bathroom there is critical because, you know, it's the middle of the beach and where people are walking on the beach, you got no place to go to the bathroom. [clears throat] >> So, the restroom has been there for
>> Yeah. And it's like, it's important. >> Yeah. You know, it's it's not going away. We'll always have a restroom there whether it's a trailer or >> a structure is. Yeah. So, >> all right. I think there was two good topics. One, um, the special events. If we could add that to the agenda item, if
you could update us any special events that have signed up so that we're aware of them. >> Yeah. For for Bay Oaks. >> Yeah. For Bayokes on the agenda. And then I think for education because I remember um when I first started is if you could review the process of special
events at the next meeting. So because we do get approached by everybody. >> So what applications, what fees and maybe just review with all of us because a lot of us get approached by community members asking how do we do this? >> Yeah, if you um just a a quick one on
that. If you go to um >> where is it the permitting? Sorry, now I can't even find it. >> Yeah, if you go to the permitting page, it it'll show special events. You just Oh, yeah. It's one of it's like orange or red, but the application's right there. Um, you just fill out the
application, send it in. Um, it doesn't have the fees listed, >> but if you just call the permitting department, they'll they'll let you know what those are. >> So, is that easy to just fill out that specially? [clears throat] >> Yeah, it's Yep. It's right there. You just can fill it out, print it off, fill it out, and then send it. >> Everything are on there. >> They are not. And like he says, you can
ask for a waiver of the fees, and you know, most of the time, I think they're granted. Um, but you know, just make them that they're aware that they have to ask for it. So, okay. >> Yeah. I don't know. That's up to the council. >> You can maybe think about getting away with individual or business, then that would be right.
>> Yeah. Or community event, you know. So, >> and something we do is that we have a price per staff. So, like if it's after hours for Bay staff or if it's on a weekend right now, especially after Ian, we we haven't been charging, you know, those.
We we just are happy to have people down at Bay Oaks uh be open. Um you know for public works too if there's there's an event and we need extra public works there depending on the size you know we have a charge for that too. So those kind of things that we we haven't been charging um especially down at Beaos
because we just we want to get the people down there and have events there. So >> any other member items? >> Any other member items? >> Is anybody going to talk about this picture? Are you ready, Michelle? Are you ready? >> I'm ready.
>> So, I have exciting news. Um, about a month and a half ago, I was approached by a private individual who's willing to fund additional pickle ball courts beyond the four that are scheduled right now. And after Jeff and Will and
everybody, I found out 15 minutes ago that we've been approved. >> Nice. >> Yes. There's a lot of logistics that go with it. >> A lot of logistics. Um but we did get the okay from from the town manager um to pursue it. Uh for sure it's it's
logistics of you know the procurement of it and those kind of things that we since it's a it's a donor but it's also going to the town do we have to follow our procurement? So, there's a lot of there's some details we got to figure out. And Michelle, we're going to meet next week about >> we're going to meet next week and go through the details, but in essence,
we'd have eight. And >> for those of you who did attend, which I did play and got my butt kicked, but I had a blast. >> Sorry I missed that. I came later. >> That's all right. Um, no, but those tournaments bring a lot of people to the island. And if you've been out at Bay Oaks, it's been playing pickle ball.
It's been insane. We've had like 30, 40 people out there. So, this is exciting that we've got the approval and a private investor coming through. >> Yeah. So, just to be clear, I know we've been talking a lot about funds. Um, what Michelle's talking about is a donor that's going to come in and pay for it
all. >> Correct. >> Correct. >> So, it would be no additional funds to the town except for maintenance, of course. So, we talked about maintenance. Um, you know, hopefully we wouldn't have to do a whole lot of maintenance in the first year or two. uh unless we have another stormish kind of thing. So, or
natural event. Um but this is great and and if you're looking at this um please do not think it's to scale. Uh I did this very fast in the last 45 minutes before the the thing, but I just want to kind of show you kind of where it would go and that we'd still have a lot of
room in the park to do other things with big concerts and those kind of things. So, yeah. Um, >> and this was found through the friends of Bay Oaks just so it's we it's already been paying off. So, >> so yeah, I'm sorry. We are in the very initial kind of stages. We're excited
about this having more pickle ball courts, especially up front like that. Um, so yeah, it's just logistics and we'll work through. So hopefully it all works out and we get more courts. >> Cool. >> All right. Do we have any more public
comment out there? Nope. All right. Uh, set the meeting and agenda for the next date. Uh, we are looking at I should have looked at that before. So, it would be the
>> 17th. >> Uh, we're June or sorry, June. January. We're skipping December, right? >> Well, we skipped December. Oh, >> perfect. Okay. So, then we're looking at the 21st. Let me check the We have them down.
>> Third Wednesday, >> that'd be the third Wednesday in January 21st. >> Yeah. >> Let me just make sure it jives with our what we had put out there. What did you say it was? >> January 21st.
Do we not set those yet? >> Okay, let's tentatively put that down then and then we'll we'll make sure in the clerk's office that that works because it looks like >> would that also be >> I don't know why we Oh, cuz it's >> at noon at each every meeting. Everyone
is aton. We may have to That's a Tuesday. >> No, that's a Wednesday. 21st. >> 2 then. >> Oh, it's 26th. >> 21st of January. >> 26. >> Is it cuz you're at 2025? >> Oh, my bad. I'm on I'm on the wrong
year. Looking backwards. It's not like me. Okay, it's good. >> 21st at noon. >> Got it. >> Oh, we got that straightened out. All right, meeting adjourned. >> Oh, we didn't >> Whoops.
>> We need You guys need to set the agenda. >> Oh, you are correct. Um, we >> Sorry, I didn't Do we have to do something with the adjournment? >> Uh, we need would like to keep the concession stand on there, I think. Are we comfortable with the roof and the maintenance, Rick? Or
>> do you want I will bring the budget up. Put budget on there. So, >> yeah, the maintenance budget. >> That's really the key. Um, we want to keep the Bob system for the gym. >> Yeah. >> Um, of course, pool on top of it, silver
sneakers. I'm going to keep that park behind the school on there. >> And then upcoming special events. Did I forget anything? We want anything else added to that agenda? >> You [clears throat] had said um policies
and procedures around donors and recognition. Um >> I think we have to wait for the town to do that. So I don't know that it's going to I think that's a little bit way over up here versus us right now. >> Yeah, it's up to you. You're setting the agenda. >> I'm going to say not at this point. Not
until the town comes back with something. We've had >> we're working on with the holidays might be a little tough. >> Yeah, >> it's not uh it's it's important to all of us. It's not We have Yeah, never mind. >> Yeah. Oh, by the way, Neil, thanks for
the recycled pickle ball box. >> We're filling it. >> I know. And I gota I If anybody that plays pickle ball, I I apologize. I saw it sitting there. >> You didn't throw a ball away. >> I threw I didn't look. I didn't read. And I threw my water bottle in there.
>> You're not the only one. >> All right. >> Meetings. >> You need me to sign something down there? >> Um, yeah. Yeah. Do you have the