thank you good afternoon and welcome to the town of Fort Myers Beach Bay Oaks Recreational Campus Advisory Board commonly known as Borcab we are located
in the town hall chambers on Oak Street it is Wednesday April 16 2025 at 12:04 our meeting is now called to order my name is Betty Simpson would you all
please rise for the flag for the pledge to the flag to the flag of the United States of America and to the republic for it stands one nation with liberty and justice for all thank you
and at this time we'll have Let's go around the room and give our names please michelle Churnney Ed Skunover Barbara Hill Betty Simpson John Bissler Neil Matthysse and Jeff Hogi and then we can
vote to have Oh yes i'll make a motion to accept Joy Sullivan so remotely second very good thank you and we have acknowledged everybody uh I know that uh
Joy has excused absence she had but she's on Zoom oh so we're we're got a reaction over here i couldn't see that one we're we're vote we're voting to allow her to do zones yes yeah okay and
then Becky uh just she'll be here about five minutes okay and so she's on her way yes okay joy can we hear you yeah I'm here i got you excellent thank you
all right thank you very good and we'll start with our town staff Jeff i'll let Neil give the staff the report i can only stay for a few minutes i have to be downtown for the TDC workshop um
so if we want to talk about maybe seat out of order and talk about the beach accesses real quick sure um you know we can go that route and then Neil can give the updates can I make a motion to approve the minutes first okay second thank you you're welcome all
right and did you need a second second second yeah second we have a motion and a second all in favor indicate by saying I i i i thank you okay
uh that brings us to our staff leaison report jeff yeah if we could just um go out of order a little bit and start with items for discussion um the beach accesses we can I would like to start with that because then I have to peel
out of here so I don't know where we want to start with that talk about the beach access now kind of the plan is we starting to put them together kind of piece by piece uh we started with um the
garbage cans for for sure on the excesses um getting them ready um we haven't put a lot of the moi mats down just because the trucks going up and down have been tearing them up we do have them when they are done with the beach reourishment we will put them back
um to where they go um I'd say most of the beach accesses are Um you do have the signs and the posts that that that go in um we have found recently that some of the tall beach access signs that are out there on the
road on a stereo um need repair one we had to take down uh 17 I believe uh just because the welds on the bottom are getting kind of iffy we'll say so we want for public safety we took that one down and they're inspecting the rest of them so we'll find out how many we need
to order um ones but we do have the beach access sign the smaller ones that are closer to the access um that we need to put up we're waiting on an augur uh for the Bobcat to be able to do that a little quicker um and the the truck's kind of going up
and down as put a little damper on us trying to put beautifification on it too so uh we do have uh some preliminary numbers on what it's going to take to put uh vegetation back there
um but that'll also have to go for so are you talking about the vegetation for all of the beach front uh once the beach renourishment is done that next phase yes so we're not talking about the burm that's separate the burm will be a
separate line item um but this is the with you know whatever sea grapes or whatever we want to put railroad vines yeah something on on there so we're not quite there yet we're waiting for the the reourishment to be kind of complete and we'll just do it all at once do they remove that black pipe
ultimately i mean is that going to be removed after beach or is that going to be buried nope that'll be removed okay that's just bringing it in from the barge um more sand so are they still thinking like May uh to remove I mean what's that
i believe so yeah I think I think May is the day i know they're moving on i don't know i'd have to get with Chad and see the exact numbers the exact dates but uh that's kind of what the plan is right now for those once we get the some the
dune planting in um then we can talk about I talked to Chad about putting possibly benches there we can't put any benches there without some kind of barrier right now just because of um the turtle regulations we can't put anything
on there permanently uh that they can get caught up in or whatnot but uh once the the plantings go in and there's some kind of barrier there um then we can certainly look at putting benches in i know that's been a contentious uh topic in the past was if we could put those in
there or not but I think he said if there's some vegetation in front of it we certainly it certainly would help um I think especially uh for those that are older um and there and they're walking on the beach and they need a rest at the beach i agree that's why we asked i know in
the past I know that our beach guys you know before I before I came along they were kind of told no a lot just because there was no vegetation in front of it but now that we have the BM and we're going to be putting vegetation on we'll be able to so that goes for anything like bike
racks we'll put we'll put back out there once that gets there we can't put anything there except for like the trash cans and my understanding that TDC no longer covers benches or bike racks so how do how do these benches and bike racks get funded we will actually we
have a good number of um of our donor or our memorial benches that we could put there um we have a lot of people that still have have asks in for it we're kind of running out of places to put them we've had so many asks u so we have we've had to been creative so we're kind
of putting that on hold and asking if that's maybe where they want to put it uh once once we get the okay so um those could be you know one option to pay for those would be through memorial benches um bike racks we do have some money through FEMA emergency fund because we
lost a number of them um otherwise we'll just have to fund those through our general fund okay jeeoff can I just ask the vegetation around the benches that would just go around the sides and the back correct correct yeah okay because in the front obviously get trampled on yes and
I did watch a I believe it was MURF meeting recently where uh Chad stated that and I hope I'm remembering this correctly beach reourishment would be complete by May 1st turtle season and
they have until the 31st for planting that could be I don't know the exact but that sounds about right would that include at the That's just for the burn okay yeah that'd be just his his goes from the burm and the sand ours would be
beach accesses it's a separate issue yep okay let the record show that uh Becky has now joined us sorry for being late that is not my at all that's okay thank you i was so I didn't really nothing i
do not like being late i'm very sorry um and then since we're talking about accesses I know this is more of a cab thing but the beach access 17A uh is open uh there is parking there there's about eight spots and the
restrooms are available to the public um the restroom trailer is there and all hooked up and people have been using it so um it will be paid parking eventually we ordered the signs we go back to paid parking how it was before but just another access with some parking and
some restrooms how many spaces 17 did you say right now it's eight until we do the whole redevelopment then it'll be I think it's in the 20s oh that's what I was thinking so eight for now eight for now yeah will there be signage that goes up that lets the public know that that
beach is available the beach access uh no the uh the Newton Park right i don't think I think there's We haven't talked about signage but we put the word out right but that's mostly for beach residents that kind of do we know that
but I'm wondering for Yeah I don't think we have one at the home either to sign but public restrooms or public parking i would think that would be a requirement because it came from TDC on the on the on our sign it does say parking so on
the call one it does have a parking sign on it okay so that access does allow parking um but I can put public restroom we did put the TDC logo on it and our logo so yeah we we we marked it appropriately as far as TDC recognition okay good i would think that would have
been a requirement by TDC to be recognized for that yes we do have we have a sticker with our dual logo and it's on there right in the front okay yeah and then um I guess I'll just say it quick few seconds um we're starting beach walks
too real soon so I think June 1st um we're starting beach walks for anybody that for all of you that are listening I should say um so that that's exciting we can put beachwalks back that's run through the Mountain House but I just wanted to mention that who's going to be conducting the beachw walks um Adam and
I just talked about this morning i don't know if he gave a specific name but I'm sure probably uh Franklin or Ashley probably i don't think Okay would volunteers I remember Gail did such a great job in the past and I know it's something Yeah we haven't done them in a
long time we're excited to get back to them so yeah any good anything like that that we we may miss for sure we'll talk to Adam great anything else about beach accesses i guess um how many total does is does have
responsible for when it comes to beach accesses oh is responsible for at least one is that correct no they're all they're responsible for the park but the accesses are all ours okay and how many
total are there that are open right now 23 maybe 23 out of how many 31 31 yeah cuz Strand View is kind of open but it's not you know as officially there's a couple that are there's none down
south that are that we have but that number might have went up i'd have to check because we've opened up a number of them since i think the ones on the south are are generally private for HOAs yeah because it goes into the CWA out there so we don't have any public access
really so the ones that are closed like like I know 15 in particular it's at um Sterling so it used to have a little fridge and obviously a lot of vegetation and all that doesn't have that anymore since the
storm there are the garbage cans the recycling cans is that considered open if they're Yeah they're if they're not like I know which one if it's not blocked off it's open so they would be blocked off if they were closed trying to get back to it where is 178 is
that Newton or No not that's Newton yeah it is Newton very good all right i Anything else you guys all You covered it all something um I have to split do you guys have any more questions for me top of
your head it's good hanging out with you nice seeing you um like I said Neil gave the staff report um you know as far as the CDBGR they're still in review we haven't gotten much back from them we
still have weekly meetings but it's still in review with the county and HUD um once we get that finalized we got the we got the notice that documentation is good through the county and that we can start procuring after we get the HUD
funding or after the after HUD review so we're we're at least through the county process which is great and then we can start talking about pool and everything be oaks we're putting out two two bids now uh one being the ground
work to get it ready and then the other one is to do the actual work with the grass and the pickle ball courts um once we get those back we'll be able to determine how many pickle ball courts we can put in um we have to do four so we want to do as many as eight if we can
if we can fit in the budget but we'll just have to see you know everything's kind of everything's going up so we're going to try our best to fit what we can in um is there a timeline when that you know to go back out for a bit
it It's getting in the paper I think this week then we have to wait a week and then it'll go for I do have a quick question for you did you find that check with Daniel no I asked our finance and Sherry and
I unless it was in our safe and our everything in there was pretty much Danielle would know right i would I didn't ask her i haven't I didn't ask her oh I see Jess all right
no we don't have like we don't have them sitting here we don't anywhere please be nice to Neil this is going to be his first 20 he runs so we'll be nice he obviously you know he's caught up to speed on a lot of things but not
everything so um he's going to do his best and put it on the agenda for next time okay thank you Jeeoff yeah thanks i'm going to try to get some TDC funds good luck at your meeting thank you okay Neil all right so staff report okay
so u just want to talk about uh the Bay Oaks Rec Center we have a lot of progress going on over there um so the grinding of the floors and sides started last week and then they also installed two uh new commercial HVAC air handler
units um outside on 7 foot aluminum frame so they're raised up off the ground uh so those are installed last week uh this week the vapor barrier and paint prep work started inside uh vapor barrier is just like once they grind everything down any like cracks or where
like vapors could potentially come through they seal that off so that started this week um next week the electrical work will start in there um and then the following week that should be like the last week of April they're
going to do like the actual epoxy painting and then we'll come in and put in like all the toilets like reinstall the plumbing fixtures all theuming the desk will go in um probably that week as well for the check-in area so uh
we're still on pace to you know hopefully we're looking like end of May be ready to open um we ordered new vinyl fencing some of that white vinyl fencing you kind of see where the ball field kind of ends and goes along back towards the rec center
uh we ordered some new fencing we're going to kind of continue that around as you go around the playground the wraps around like towards the back of the uh rec center um we also ordered new light ballards that will replace where you see those wooden blue lights um that are no
longer working those are we bought new light ballers so there's seven lights that those will be installed um our staff is going to like do all the actual um cement work to get them ready for the electrical company to come out and they can just basically hook up the electrical and install the lights so
that should hopefully Um just got the PO done so that should happen hopefully in the next couple weeks just have to get that scheduled uh we put some new pickle ball nets out um we had a lot of the nets that were pretty badly rusted so we installed some new nets out on both
courts um haven't got the pickle ball lines painted on the first tennis courts but finally got the uh correct uh proposal back from Zapir Courts which is the company we're using that's the company that actually resurfaced um the tennis
courts so they do good work they're just really backed up right now so uh but we got the proposal and we're hoping next week or the week after that we can actually have them come out it's going to be a two-day process and we're going to have them we're going to try to have
them come out afternoon so it doesn't interfere with the morning play because it's it's a lot busier over there in the mornings it has slowed down a little bit um just as you know season's kind of toward the end um but just so we don't have um you know issues we're going to
go back to four courts on the on the one tennis court they're going to paint yep are we putting are you going to put is there going to be anything between the tennis court and the pickle ball courts any type or because right now they just use the pickle ball old pickle ball nets so that's Are they going to be putting
anything between them oh like a barrier um we haven't talked about that and discussed that i mean I know eventually the basketball court will be you know refenced and that's something that we want to do u but I haven't begun that process of getting bits and quotes um I
know like at Renburg Park I don't know if you've been out there just at the tennis courts and they have like a retractable chain they go in between the three there's like three or I think there's four tennis courts okay and in between each one it's just a retractable it's got wheels and so it comes to the middle
okay from both sides anyway you just pull it out and it separates so they're in lessons and so it's not going off into So it kind of condenses down it actually Did you say retract so like if there's like the four quarts here okay and then it like accordionss on the the
sides here just pull it across okay and then it so that way it blocks each quart so that way to the next okay i'm going to have to check that out because they're dry by there so yeah yeah it's on their outdoor courts button okay okay um we also put up you might
have noticed um in case of emergency signs we had some um a few injuries out on the courts so uh we didn't have any like signage out there so it's just basically states in case of emergency call 911 and it gives the address for uh
Beyok Park on the signs um obviously once we get back in the rec center we're going to have staff there so uh a lot more of a presence but just kind of helpful so there's three um on the courts and then there's also three signs on the ball field that we put out like
that um let's see and then our new strength and cardio fitness equipment uh we selected a company and basically uh we're just filling out the last bit of paperwork so I hope to have the equipment ordered if not this week by
next week so we're anticipating that we should be able to get all the equipment in by the time we open uh we're also trying to stay ahead of all these tariffs because most of this equipment is made in China or at least a good portion of it so most of the companies
are telling us you know after the end of May like wow see prices go up like as much as 25% so you have to consider that i had thought about that good boy uh we put in new partitions in the men's and women's bathrooms u there at the
ball field so those are in um and then we had talked about the last meeting about just looking at what it would cost in the event we have a storm uh approaching to move the equipment out of Bay Oaks um and it would be I I talked
to one of the company basically with two trucks because it would take two trucks because you really don't want to take that stuff apart just because of the warranty you kind of got to keep everything intact with the equipment so it would take two trucks four workers cost would be and this is to take it off
site to their um location that's not in a flood zone and then for basically one day or two days so you're looking at anywhere from like 500 it's one day to 6,000 it's two days and that's to you know load it on the trucks take it to
their site and then also bring it back unload it bring it back in 6,000 for the two yeah it's basically $500 a day in their storage and that includes that's actually very reasonable yeah when you're talking about 60 to 70,000 worth of equipment I think it's you know it's
definitely what is the company that um you're using um I think it was um gosh Use two men in a truck no two two men in a truck oh really oh was it i did that's what I did oh for the hurricane
yeah so you're looking at like 500 a day to to keep it there at their facility but you know it's insurance if anything were to happen to it everything's covered so definitely something to think about does moving it off site and then bringing it back does that that void the
warranty by it shouldn't definitely something that we would reach out you know to the um the vendor to make sure i haven't like had that conversation but um the calibration of how that does but
I think to your point Barbara $6,000 yes having to replace the entire thing is like that's seems easier and then we're not having to move it ourselves you know so Neil when can I just ask a quick question so when do you anticipate
putting since hurricane season's coming up do you anticipate putting that in the actual preparation plan or what you know thinking about is kind of a little vague no well I mean it's it's an option i
mean it's not we could put it in the plan um I just I wanted to just research it for u this meeting and and give you guys like price tag but yeah I mean I think everybody It's a It's a good idea and it's I mean we've had two sets of
equipment between Ian and Milton both ruined we did um I I wasn't here obviously i think they did raise the equipment for both for both storms um unfortunately uh even with Milton um a lot of the bottoms got still got water
did they not raise it for i don't think so i think there's a way to raise them okay i mean Ian was a lot yeah yeah well they got I mean yeah there is 11 ft of water in there but uh you know I I think it's definitely something that we should put into the plan so moving forward we can we can
definitely you know talk to Jeff but yeah I think it's definitely and I I mean it's you know it's something that we have to monitor i guess you know with these storms you're looking at them a week out so this is something that you
know we can call them and and have them if it's part of a plan that the company knows okay like during hurricane season you have to provide us two trucks and you have we have to let them know within so much of a time frame that we want to move them with the storm approaching well that's what I was thinking because
the ones like Milton didn't come here you know and like I don't know did I don't remember did they do is there water in I think there was some I think it was which went to the big bin like it wasn't closed you know and it's still affect you know so like then somebody has to
make that judgment call of it's just going to somewhere else but you still yeah and I mean you know it's it's it's it's hard I mean because you know these things a couple you know in a four hour window it can change That's exactly your best gamble
well you do it like six times and you're spending six months like that for nothing right yeah so then you have to figure out like we'll do it if this like you have to meet the parameters i don't know how you do those parameters what about all the office equipment and computers and all of that in terms of an
emergency plan sure uh I think ideally is to put them um up in the top um concession room you know off the ground level so again it's it's
storage issue we you know don't have a lot of great areas to get all those items high enough but yeah certainly the computers and the the more expensive items would be the first things that would go in there
you know desk we can we can break down somewhat probably also get that stuff in there as well if we want that plan you maybe don't know this Neil but we get a break on our insurance policy because I think we were led to believe
that the cost of the equipment this time anyway was covered by insurance no that's correct so if we went through the trouble to move it six times possibly in the summertime
we could get a break on insurance for that and there's a disaster recovery plan yeah having it in our plan and having an agreement with the company everybody's getting better at evacing so everybody's going to be using these companies so that if we can if we have
an agreement then we're a priority well the other thing I can I did it personally is by getting all of that out of there whether they get two inches or two feet now that those bows are uh floors epoxy coated these guys can get in there dry it mitigate it when you
have all that equipment in there and you try to clean around it you don't get you can't clean it everything so they get it out and then they can get in there dry the facility back out and pop it back in and you're back within 10 days after you get all the moisture out we're back up and operational because now that they've
got the floors fixed so then it is a question of you said one to two days two days makes way more sense but also if it's going to take 10 days to dry it all out is there an option to just extend the storage part of it well I set in stone but it's going to be more
than one right i mean they're not going to say "Okay it's been two days you got to get it out." But yeah might take three or four but they they may be able to bring it back in and just put it in the middle of the gym floor they might not be able to get into the smaller rooms because that wherever your smaller
room's contained or harder to dry so the bigger room it's going to be all epoxy coated so they literally can clean the middle of the gym and put all the equipment back there and then move it back into the into the gym later on but by getting it out um they're they won't have any rust issues won't have to worry
about any mold getting underneath the equipment they'll be able to just clean it out and pop it back in was kind of that's that's it works it works and you're right there's I mean it's it's a um all of a sudden it's going to
be when they start saying we have a town emergency you pull the trigger and you move with some experience um I have a Can we go back on the bathrooms can we do a followup they do need to be clean
nobody's cleaning them sorry sorry but thank you for the stalls it is so nice that we have can use more than one person in them all right um and then also uh we're still working on getting a few more estimates for the bridge repair like as
you walk over um that's bridge right there um to the rec center that was damaged by I guess Sunbelt uh rental had a piece of equipment that damages so uh we've gotten two estimates i'm waiting on one more um so hopefully we'll have
that repaired i'm pretty hopeful that you know it should be repaired by the time we open so but it's on their nickel it is okay great thank you yeah um gets your attention i wanted to talk just a little bit about our Easter
event last Saturday uh we had our family Easter event on 12 yeah it was really really fun event uh we had 86 children register wow four and probably about 200 in attendance um overall we did three different age groups uh so we had egg
hunts for each age group we had like 6,000 eggs per group so we had like 18,000 eggs um 2,000 per group was it 2,000 2,000 per group okay maybe maybe it's 6,000 overall at least uh and then we had special like larger gold eggs um
that if the children found one of those eggs uh they turned it in at the registration table for a special prize uh we had complimentary refreshments uh we did cinnamon rolls uh from mom's wow uh the mayor and his wife came out uh for the Easter Bunny and the carrot uh
so that was great we had three uh inflatables um we had like a big obstacle course a kind of like a globe the kids could go inside of and then a smaller little like castle bounce house for the youngest kids um just a great turnout and then just a lot of volunteer
help to run all the bounce houses to make sure all the kids were safe and monitored help with getting all the eggs spread out um helping you know making sure the kids didn't run into the egg hunts before we started them we had a face painter and then we had the Fort Myers Beach Kids Foundation and the Murf
Foundations they came out and set up community tents um did some uh freeformational um packets and then also they did some raffles they donated prizes the Chamber of Commerce and the women's club also donated towards the event um and I just think I can't say
enough about how great a job uh our staff did and just all the foundations that that came out really made this event like go because you can't do like that with all that without a lot of help so uh but yeah the staff just just did a phenomenal job so um who was in charge
um of that event among your staff members uh Aaron was in charge of that she's our uh aquatic supervisor yeah uh and you know I mean she had a lot of from all the staff so I don't want to just say it was one person it was a team effort uh but she really like um took
charge of just all the permitting um uh the fire department got all the volunteers together all the foundations all the eggs and um coming up with the timeline so we had to you know stay on point with when we started all the egg hunts and everything so yeah
she did a great job with all that there's if I could say something there's a couple things that I noticed that were different this year my kids are nine and 12 okay so we're there um the out of the bounce houses the one that y'all had for with the toddlers i thought that was fabulous because I think those kids really get lost with the bigger kids in
the bounce houses and it slows things down everybody's getting frustrated kids are getting trampled on i thought that was a great idea um and then also when y'all had the um where it was taped off where the 9 to 13 year olds did their egg hunt and then afterwards they did the sack races and the we did some field
events that was fabulous like the kids loved it it was great to keep them going because usually when they're done like they're that's it and then everybody leaves and so yeah we really tried to like announce it a few times like hey stay with us we've got some fun events coming up and at the bounce houses um you know when people were it's a little
like chaotic when they're arriving because they're trying to get signed in and we're trying to grab them say hey you got to you know so we can keep track of everything and uh so the cinnamon rolls didn't go really quickly in the beginning but then you know as I was coming back to the table towards the end everything was gone was like "All right
awesome." Uh that was fabulous i did a great job great thank you can we um two things on the events it was it was like so much normaly and great skyler did a great job we got all the volunteers but two things one is are back to the opening of Bea are we going to do an
open house and second of all that was so nice for the kids to have that for Easter can we get a Halloween event in Christmas you know at least on an agenda because usually they do the Halloween event eventually the week before and uh yeah
so that's definitely um in the works planning that and then um open up as far as a grand opening we're kind of waiting on a date right now so um that's definitely something we want to do i mean you know we may do like a soft opening and then once you know because we're going to have to you know figure
out okay just getting like some uh groups together for that because we want to make it special um and then just you know rolling out our programs and just having our staff there uh to you know take registrations and just talk about all the programming that's going to be available and the fitness and everything
so you know if we don't get our equipment like right when we're ready to open um our summer programs start uh June 9th so you know we're we've opened up registrations for that and we're anticipating being in there for our summer programming um you know obviously
our pickle ball players are going to want to move in and and start coming in to do pickle ball as it gets hotter um so that's that's you know a big u one of our you know main points and then also um just you know our different fitness
classes um we've got our uh our spin classes our yoga classes so getting those started up right away but yeah we definitely want to make it like a a big grand opening and make it event as we get a better idea of like the you know opening date
um you know we'll go from there it's just hard to say okay we're going to do an opening and not have a date yet no I just I was envisioning more of like a planning process is happening and then a date will be picked at you know at a later date right right um can I ask a question Neil sure
um so are you going are you considering giving um people that purchased you know um a a membership because it's been closed for so long like thinking about extending that membership for the next
year or the number of months that you know they were we were out of pocket and that's like through the civic wreck program that we use um so that's something that I have to give with the staff but we definitely would like to prorrate anybody that paid for a membership that you know had additional
months still left on their membership when we had to close so we can Yeah I think that's something we absolutely want to do we don't want to make somebody that paid for a six-month membership and we got like two months have to you know sign up and pay the full rate um you know work with people
on that it's uh you know a little bit of research but we could definitely um go into the rack and figure out all those dates i just think you need to think about it before you open up because people will want to know right for sure no it's something we've discussed um you
know so I think it's just the staff going through and um we've got to just go through that system and get all the names and look at the dates and come up with a spreadsheet and and we'll reach out um before we certainly before we open and uh you know see what they want
to do hopefully everybody's still in the area and you know but regardless we want to prorate those memberships ages for the youth programs programs oh gosh i don't mean to put you on the spot no it's okay um
started at five i want to say five is and then I I goes up to um it goes up to the team it's a 13 but uh I can I can find out and get that next meeting but there's two groups so it's like the younger kids and the older
group um just to kind of keep you up to date with the programs we are running right now um our STEM program that started on March 25th it's been running on Tuesdays um this kind of session goes through the 22nd um it's just different activities
each Tuesday centered around science technology engineering mathematics uh we had 10 spots open uh we had nine registrations for that so it's been really successful uh Skyler's been running it she's been doing a great job um we've been putting uh posting the
pictures from that on our Facebook page uh but just really I've enjoyed looking at all the different activities that the kids are doing um just it's a great program so we definitely want to keep that going um we also have Easter fun days are coming up there's this Friday
April 18th and then the Monday April 21st because the kids are out of school is two days um they're doing some field trips on both of those days we have eight kids signed up for that so that's going well and then we are um hiring a
senior rec coordinator position that's uh going to be kind of overseeing the boss program um so kind of what Danielle used to do right yes yes she was kind of in charge of that program so that position will oversee the boss program
and then we're also hiring um two 30hour uh wreck aids that'll be like yearround positions um That'll just kind of help with all our programming um especially with our summer uh camp programming we need those additional positions uh we'll
probably hire a couple part-time positions as well just to to kind of help with that so that's everything that I have do you have any questions on anything very thorough thank you great update very good thank you thank you
okay that brings us to item eight items for discussion the beach accesses which we pretty well done i think we've already covered that jeff Jeff did that one earlier so if there is anything else we'll move
on to member items and reports so do you want to start Michelle or um I have two one is I found another park potential for the south end we're looking at the pocket parks um I know
that Ed submitted one and we were talking about two different properties so I'll pass that down good um this one actually backs up to the property that Bay Oaks or Bay Beach owns back in there so that's another property and then the
second thing is I submitted two applicants for the Friends of Bees i found two more um one which is actually my secretary for my HOA which I know they'll need a secretary so um but they um I'm going to submit those in again i
would think they would need somebody to take minutes and all that yeah and one that's um good on the financial end and is very active and wants to see this thrive so I've got two and I think John's gonna check when he gets down there about his Who did we say was going
to contact them jeff right yeah I think uh you could those to to Jeff and I but yeah he I submitted them to Jeff already and that's why I talked to you i'm going to give them to you also because I don't think there's been any movement on that but I know that we need to get that rolling because we've got to get the positions set that is it Jason that left
jesse jesse that left so I know we kind of get got to get that rolling so fantastic thank you that's all I have oh I do have one more that didn't end up in the minutes last time there was supposed to be a followup that we
were going to contact the president or principal over at the school to try to get access into that park back there for children oh okay um uh yes so we did uh I emailed his name is um I think it's Adam Malloy he's the
director of planning for the Lee County School District and they were actually out here a few weeks ago to tour the elementary school and so Jeff actually talked to him in person and I know that he was looking at it to see um what they could either do if it was still a
current um agreement in place or not to actually try to um do a renewed agreement so it's in the works okay yeah thank you thank you for asking that i was gonna ask You're up uh question for Neil um once
the epoxy and we've been told this before so I apologize and forget is applied what What is the cure time for that before they people can actually walk on it it's it's it is a lengthy
cure period um I know they told us it could be like two to three weeks so just you know we want to allow as much time as they they tell us they need some it's going to have a good bond they are going to bring it up and I think Jeff might have mentioned that
before but they're it's not just going to go right to where the wall starts it's going to come up about three inches because you have you know just where the the block kind of meets the concrete you have some gaps you know and the vapor barriers also been applied there so just
the kind of in the event that water gets in I think we'll have a really solid floor to where it's you know not going to hopefully the water's not going to be able to penetrate and get underneath um the building is climate controlled though correct yes so that that should
help with with gear I would think and then the other the only other thing was um last meeting we talked about pocket parks and potential locations and uh we mentioned that the mayor had talked about some rightaway
areas and I know John you were gonna send an email to did you hear anything back i got a I got a response okay okay we'll wait for that'll be your B member item
um that's all I really had other than you know I just want to keep it going uh in our meetings about these pocket parks because I think they'd be very valuable to the residents here and also the visitors you know when they're when they're visiting
us and I mean every car that's off the road you know if you can stay on the south end and find a part to use for yourself there and don't have to run all the way down here I see that as a positive and
that's all thank you thank you um actually I just want to thank both Michelle and Ed for being proactive and looking at these public these pocket park opportunities i'd like to get this on the agenda item for next month if we
possibly can because um I know this was a council initiative and we want to let council know that as board cab members we are working on it and we now have two properties for them to consider so uh
thank you Michelle for that um second piece of property and um I'd really like to uh have council be very aggressive in getting those pockets um pocket parks a reality so that's all I have in my
Barbara just to add on to your point I don't did someone say why Karen wasn't here today i think they're interviewing manager candidates aren't they yeah oh okay i just didn't know nobody said you're right
she's on the HR and I believe they're interviewing for the town manager oh yeah certainly that takes priority i I just was curious since it's the second meeting in a row that we haven't had town council representation and you know
to your point if we want it the town council to take this as a priority it seems to me that maybe we need a substitute when they're doing whatever they're doing you know i mean I I think Karen has a legitimate reason for not being there but is there someone else
that can be a part of our meeting well how about if I just do a follow we can just do a followup with Karen and let her know that this group has decided it's a priority well and there's there's always great idea and there's always the opportunity for any board cab board member to give a status report publicly
at a council meeting to address council at large which Ed did uh recently but I do think that's worthy of um someone being um appointed by you Betty to uh do that to keep this sort of front and
center in the council's mind okay my turn okay um I sent off the check to renew friends of Oaks on April 2nd so that's done so we can keep learning from
there about Friends of Bays that's your whole point that's all I got that's it mine are I want to spin as positive as I can but um and and you get a clean slate so there's no arrows coming at you Neil i
promise right your new kid on the block you haven't done anything wrong yet in in getting these names to whomever can facilitate uh the friends of Bay Oaks because it really everything goes down to dollars you know anything that we ask for to
enhance the town costs money and if it's not available in a budget which it is not available in a budget for new things um it's going to have to come from somewhere and that then we have professional grant writers helping us with with grant things um but the the
quote little things that we would love to see happen we're going to have to generate the funds ourselves and you know I I can't press the importance enough um because the we're probably
we're entering our third month with names submitted and and no action yet so if we can get that going I'll resubmit to you checks being lost yeah there's Yeah and and without that
group together it's not a group that anybody should be giving any money to yet so we have to get these people together so I won't beat that up next month I'll beat it up um and then just in a follow through I I sent a a very
um a very easy hey what's up with you know we heard that uh there there could be the availability of some of some space or whether it's you know you know guys know my my soap box that additional
exercise equipment along along Eststerero and I know that that's a county thing so it gets even more complicated and uh Mayor Allers responded right away but um I mean the response was was very honest like you would expect that it's it's to priorities it's to dollars and
it's to we're working on so many things and with with that and with um you know obviously that's very near and dear to me the the potential pool project that's coming um my report is less of a report
it may be a request that sooner than later we have a a workshop meeting where we come armed with our ideas on paper and we you know get a big center table and a bunch of maps of what we're responsible
for and maybe give give the town our feedback coming out of a meeting like that because we're we're repeating a lot of things and this group is so necessary but maybe instead of having to have it be a big town project we are an advisory
board so let's figure out what we're advising get it on paper and then we can prioritize what we press for at the same time hopefully the friends forms and and these two these two bodies can start working together i think that's a great
idea but I mean it's I think it's I think it's action time for us as a group and this funds has got to go first i agree yeah the the we can't do anything without money so the friends is such a priority for us can we brief proactively because Neil's probably in the same boat
i just I think this is only my fourth meeting somebody was going to get from Jesse or is it I'm going to say a barb who had the actual um original documents that were written up
in Denise denise Moan Denise right she is the she was the president of the friends many many years ago and she offered to be of assistance to the new friends group to but can we get those
copies of whatever we have for this again the candidates I had are like I mean I could tell this little box but if we have those documents we could all you know maybe be a little bit more aggressive in finding other folks because it's we don't really have a lot
of history of what The role is the history who's got who's got connection with Denise i am and I but I cannot give it to you i couldn't give it to Becky i'll have to give it to Jeff and I had already I had
said to Jeff you know give me a call and I'll give you all the information when but I haven't you so to staff me because we can't obviously we can't task staff with anything that's not our role but we need help in this very first little
mountain so that we can run you bet so you know that's we're kind of leaning on whomever that falls on we asked Jeff and we know where it's coming um so we're politely you know saying if we can get all of this data and all of these this
documentation and everything and the names to you if it could be you know if you know whatever can be spent on it and oneon- one one of us can help you but we can't get together right exactly and you're you're out of town a lot John but
I am here so please just call me yes and I can you know work with you and I know Denise she lives here on the island and uh maybe uh the three of us because she's obviously not a board member um we can meet maybe at your office and she'll
provide whatever she can happy and happy to help with that administrative and phone call tasks i mean I just need a I need a bullet list and I can run with it okay i need 24 hours notice and you get a 24-hour deadline of it being done so I think any of the groups that we
belong to the friends are the ones that really get the work done and they know the contacts and they're able to do it a little bit easier than we're able to as as this group so that would be very helpful and then
you've got the names too so that would be perfect okay but I think once that gets rolling and I love John's idea about having a meeting with an extra meeting I would say where you just get a list of uh
everything we're responsible for and and throw our ideas out there but I still would like I need a little bit of time if we're going to have extra meetings so I can schedule around them i know on another committee I ran into a problem where they scheduled some extra meetings
and I already had plans and I mean I didn't volunteer to to serve on a on a committee and without the intentions of being there every time so very good yeah and my my request for that is obviously selfish is you know does one of our
regular meetings is it preceded a couple of hours before and can we give can we give a block of time and then we can have our cab meeting just after I mean it all probably needs to happen in the public anyway so we could do it all in the one room in one day yeah I'm good
with that I'm sure sounds like a plan I'm sure lunch will be donated to get that done so it'll be with you joy what have you got for us so um tonight the uh comm FB Community
Foundation is uh voting on approval of our giving for this fiscal year and we have allotted uh some funds uh to Bay Oaks to replace Halloween decoration and
materials as well as um if there's anything left over um going towards um uh a fooball or or kind of a multi-use uh play table um so and and this is the
third year in a row that the community foundation has given a significant amount to Bay Oaks so even though we do not have friends right now um there are others in the community that have found um some money to to give to Bay Oaks and
and I'm happy to be a part of that group very good thank you okay well I think we've covered an awful lot and I think if we keep kind of going back to the pocket parks that we had
mentioned briefly before and I see a lot more emphasis in in that right now and the workshop meeting that was mentioned I don't know if that is
something that we can zero in on at this time or if we're just a little early to get the committee formed we need the committee formed a little bit early pardon i think we need we need the committee to be formed I
think first the friends of AOS yeah yeah okay and the friends of Bayols will have to be organized and they have to do that themselves and we as board cab members cannot be board members but we're really
looking forward to being part of a friend's membership so that we can participate but we can't lead the organization no no not at all as we are painfully aware but I think once that's formed John's idea is just fantastic because I mean it
give everybody here brings something different to the table and we can really do some brainstorming and hopefully get some things done you bet yeah it's a tough period right now with funding and you wouldn't have all of
the parameters that you've got to go through in a meeting like this i mean and that's not our role no no so that would be very good all right
well I think that we've got a couple of ideas on the agenda that we want uh at our next meeting neil can you really push to make sure that these candidates we have that want to get on that are talked to this month
sure i just don't want to lose them i mean we've we've got them all excited and they're like sitting there waiting and I don't like responding like this you don't want to have to respond another month another month i just don't want to lose them volunteers beg for our
tough to keep yes let alone excited volunteers thank you well stated well I think even an email to let them know that I mean we're kind of in a transit transition period here with with Neil just joining and whatnot so I mean it's fair to give staff some
time to I'm sure he is absorbing a lot of this time yeah like it or not this is why we love your hair so but that's a great point Ed i mean if you if if it's acceptable the four can you have two candidates yeah I have two if somebody from the town could just say we're
acknowledging and we thank you we're going to get back to you regarding the next step forward on the president just something that they've been acknowledged by the town okay yeah we can do that then thank you
thank you we got some guidelines there okay Joy I didn't mean to leave you out on any of this have you got anything further no nothing more okay all right i didn't know if if I had skipped over you or
not all right and so we have some agenda items that we're thinking on and uh I sure like the workshop meeting uh I think by the by the time we meet again it's a little looser and yeah we might have a better
idea when to start that we're getting into the summer months already so Oh yes um most committees take July off yes and a lot of people that are saying "Well I'll see you later." And you know
I mean I think I think that could be in our agenda for the next meeting is to try and set a date maybe and and a better outline of of what the workshop would be about and yeah a stretch goal of doing it in June
yeah what that would be you know because if we have to put it off we put it off two months right by then next meeting would be if like pool and those things are moving monetarily we miss the vote again yeah I agree with you
may the 21st okay it looks like our next meeting would be May 21st can't we have that as a standing um schedule that our meetings are on third certain date Wednesday third Wednesday
right so can we just put that in as the um on the uh agenda for each month put date specific unless there's a change so that we've got it then written down I think I think
most committees do that but there just for there's that a lot of times we have to make sure we have a forum yes if people are out of town and everything it's good to to talk monthto month if the date needs to maybe wiggle a little
bit but and then tenatively I mean as an ideal goal the 18th uh of June would be would be the next meeting if if we can just as a body everybody can hold their calendars open
from 10 to 1:30 just in case in in June good idea that' be the June 18th june is the 18th that gives Do you all need everybody i'll be out of time potential friends potential friends see and that's why I think we should talk about it at the
next meeting so we can get everybody here even if it's even if it's more than one date i know that oh yeah no I'll I'll be there don't worry about me i'm coming to that one but I I think Becky needs to be here so we'll find a date that works for all of us are you gone
the whole month yeah ah so I mean I could catch up well we could also do I don't want y'all to like not do it because I'll be out of town i think we could do something later in May i mean Drew can talk about it and figure something out i just want to be best for everybody you
know not just working on my Okay otherwise uh our next meeting would be May 21st and at noon correct correct in the following June
18th so if we give people a little warning in advance maybe they'll I mean we've all got calendars but uh just to have it in front of us I think it's a little bit more helpful so
all right is there anything else that anybody wants to bring up if not welcome thank you again great job i would All right are you looking for Okay
Neil did you have anything at all no okay all right well I think I've covered everybody then and uh I'd entertain a motion for adjournment i move i will second second okay barbara
and thank you so we are adjourned at 108