We're ready. >> Yep. Now, >> okay. It's 11:03 and uh call to order. We'll begin with the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the
republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Betty isn't here to say play ball. >> She was missed. She was missed.
>> That was always um Okay, roll call. Laura, can we start with you? >> I'm sorry. >> Roll call. Oh, Lori Wolf, Becky Warner, Carolyn McAuen, Barbara Hill, Sher Smith, >> Ellen Vaughn, >> John Mlan,
>> Karina, Jeff. >> No. Okay. Um, we're going to start with the approval of the minutes. And as you remember last uh week, we did not have the minutes. I believe it was from um
February >> February. Has everyone had a chance to read those minutes over? >> I have. >> Yes, I have. >> Yeah, I did too. >> If there are there any additions, corrections?
>> I noticed a a misspelling on a name, but now I I should have my copy at home. Um Oh, Joe did provide his last name. >> Oh, that was the one. Puglio Joe Pugal. >> Yeah. Pug. Yeah. I was saying >> Pugles. >> Yeah.
>> Do you want this to do the spelling on Joe's name? It's on number six. Public comment. Joe. And it just says Joe. And um P U G L >> I E S E.
>> I think so. That we made. >> Did everyone get that? Joe's last name on our minutes. >> He's the next door neighbor to Mount P u G L I E S E pronounce >> it. Pugal.
>> Pugal. >> Okay. Um are there any additions or um amendments to the minutes? >> Which minutes are these? >> These are the minutes um of February. >> Okay. >> The ones that we missed last week or
last month. Last month. If not, um, I'd like a motion to accept the minutes. >> I so move to accept the minutes from the Thursday, February 26, 2026 Silcap meeting. >> I second the motion. >> Thank you, Carolyn. And then we have the minutes from
>> We have to vote. >> Oh, I'm sorry. I always do that. All approved. >> All in favor? I >> I >> I >> opposed. >> Motion carried. >> Motion carried. >> Thank you. >> Um okay. Now we'll look at the minutes
for last month and I had one correction. I do not five park Oh, here it was where um under Schmeen
Park where it says um the chair requested that that cell cab be placed on the next available agenda to prevent the policy and the policy was not named. So I thought it was um the collections policy. Correct.
>> Collection management. >> Management. I just thought that should be in there and any other additions, corrections? >> Move approval. >> Okay, I'll second that.
>> Second. >> The motion is approved. All in favor? I >> Yay. I got it. >> As amended. >> As amended. >> As amended. Thank you. >> Okay. Roll call.
Mets. Oops. I lost one. We can share it's here. Here it is. Okay. Um public comment. I see no one in
the public here. So, um we'll begin then with staff report. Um Karina, you want to go first? >> Um of course. Um I submitted the um
cultural department report. Um, just wanted to highlight I hope you had a chance to um to look at our little uh segment uh from uh WGCU.
Uh we were very excited about our um program archives and excavation and uh hopefully you had a little time to to watch that. Um our attendance uh continue to go up.
Um and uh we do have our ongoing programs that we have yoga on Mondays and our volunteer orientation uh sessions. And um
we um we continue moving forward. Um, if you have any questions about the report, be happy to to answer it. >> I have a question. Could you give me some more information about your off-site lectures? Exactly. What is
that? Outreach, I'm assuming. Are those outreach programs? Education. >> Yes, that's uh that's an outreach program. >> Okay. Uh, let me see. I think um >> and and that's been a combination of of staff and also volunteers.
>> Correct. Uh it's a combination last month. Um Briana was uh part of the um the outreach program. Um we did have one a previous one from one of our volunteers uh Nancy Smith. Um and so
we'll continue to to work towards that. >> I'm I'm to assume that that um 25 is actually the number of participants, not the actual number of programs. >> The participants, correct? Okay, that should be clarified because you have visitors and you have
the numbers and then under programs you have what looks to be the number of programs. Perhaps add another category or some way to differentiate it. I would just add to Karina's report that Karina um organized a volunteer field
trip that many of us had the opportunity to take part in, which was just lovely. And then at the last minute, Karina had to stay behind because she had to do some interviewing, but it was very kind of her to set up a a a trip for us to go to the Marco Museum and see the cat
before it left. And then we had a lovely lunch on on the water. And um yeah, we were driven by Seth who did a lovely job >> and he's quite the addition to the staff now. >> Right. He loves us. >> Yes, he does. And we love him back.
>> Yes. And um Barbara, I I will u make sure that um that number is clarified in my uh next report. >> Okay, good. So it talks about the attendance, correct? And the actual number of programs. Okay. And that same
thing would be held true for events. >> Correct. >> Okay. And outreach. Okay. >> Okay. Um, one thing that I have noticed, I worked on Saturday. I don't know about the other doses, but we were packed.
Absolutely packed. I must have had 50 people and families. So, I mean, people just seem to really be arriving. So, I think your marketing is doing quite well. >> Thank you. So, um could I just you may have mentioned the um kayaks. How are we
doing on the kayak? Are we doing any any progress? >> Uh not yet. Um you know, as um as you mentioned, we uh were interviewing, so we're hopefully that will get somebody pretty soon.
>> How about how about a new um staff member? >> Yes, no, that's what she was referring to. We're going to be interviewing and or we're currently interviewing. So once we get that extra person, then we can really start. >> We have some applicants, correct? >> Yes. Yes.
>> And that can happen in this budget year. We don't really have a hold on new staff members. >> No, not for this. >> Okay, great. Okay. >> So, we're actively interviewing and hopefully hire as soon as we find the right one. >> Awesome. Okay. >> Um I just have a couple. Is that it?
I'll just give an update on Newton and where that's going. Um uh first I want to say that we had if you didn't watch the the uh council meeting on Mon maybe that's going to be under yours but council meeting on Monday um we did get a great donation again from the friends
of bound house um how much I can't 25,000 again they just um >> we can't thank them enough for their generous donations and contributions not only to financial but to come in and help with volunteering and and those
kind of things. So, u we really appreciated that um that to help us out with our programs and um I know they I can't speak for them, but I'm sure they're willing to to still contribute. Um that's kind of what what we're there for. They're there for. So, I just want
to thank them. Um I didn't get a chance during the during the meeting to thank them. So, >> and Jeeoff, they actually have an event coming up on Saturday evening. >> Okay. I think >> Yes. Yes. Yes. >> 5:30. >> 5:30. >> Yep. Fundraiser.
>> Friendiser. >> We got the friendly reminder. >> Yes. >> With 5:00. >> 5:30. >> 5:30. >> And Jordan Webster will be there as indicator. >> Yes. >> Great. And then uh just an update on Newton. Um so I think May 4th we'll be
ready to go to council uh to award the design um to J.R. Evans. And then once they do that, they'll be able to start the design process. Um, so they we we did talk about that having the kind of the conceptual plan is what we all
liked. Um, so we'll see how close they can get to that. Um, so that'll that'll probably take, you know, there's no structure necessarily besides a couple cheeky huts, but and the and the parking lot of course, but uh hopefully they can get it
done in under six months. Um so kind of really looking forward to this actually going on to the next step of course and then once they get that design then we have to go out for bid for construction. So um we're making progress at least we're on this this this step
>> baby steps baby steps. >> Well baby step yeah this is like yeah still >> in the womb steps >> and and that includes the landscaping as well. It'll include everything on there, >> pathways and the signage and >> signage cheeky huts. Um, all the
drainage that'll have to happen. Um, we want to try to get as much retain as much of that water that we're going to be getting, you know, whether it's a rainstorm or it's a high tide or something that might come up that high. Um, retain it on the property. So, um, that's all going to be designed. Um, you
need help? >> Yes, please. >> Uh, designed that way. So looking forward to what they initially come up with and then we will we'll talk about next steps after that. >> Okay, great. >> And then yeah, so that's that's the thing. So it's going to have a more parking than it had before. Um the
entrance is going to come off of Strand View. Um >> we kind of talked about that just because, you know, there's that shared driveway with Joe and I'd like to keep our traffic away from there a little bit. Uh just to be courteous to him, of course. Um, so and then there'll be an
access off of Strand View as well when we're all done with pos possibly a switch back for ADA >> um purposes. Great. >> Now, will will our Newton Park parking be adjacent to the public access parking on Strand View? Will that be all one
parking area or will they be divided? >> No, there'll be one parking area. So the parking will go I mean if you're if you're looking at a sterile boulevard the parking will be on the far right >> with a path right to the >> right to the the beach. >> So and and and the park >> so in the park
>> if the parking is all contiguous will that allow for additional parking spaces? >> Mhm. >> Excellent. Go ahead. Yep. >> So, I think I can't remember how many initially they had on that conceptual, but we'll see when we start to engineer it and see how you know the actual
spaces and ADA spots and things like that. So, it'll definitely be more should be more than it was before. >> Okay, great. >> That's our hope. >> Excellent. That's great news. So, so this is this is a a Newton Park specific, but this was actually a visitor to the moundhouse was asking
about the public access points and commented that he didn't seem to think we had very many. And then I then noticed a lot of the public access points don't have their signage up. >> And then he also wondered, do all of them have >> parks have public parking?
>> Do all of them? I know many of them have it even if it's one or two spots. Um, do all of them have it? That's a good question. I should know that, but >> Well, ne next time you'll know. You'll know the answer. >> I do. I would say there's probably at least one or two on each one. Okay.
Depending on the room, but >> we have ones that obviously like wasting away and and um palm have probably the most. Okay. >> Coconuts pro or um Connecticut has a fair amount. It's pretty busy ones. So, >> um but yeah, the signage will go up. We
just have to there's we actually lost some polls >> of course >> still we have to put back. Um >> so good. >> Yeah. I keep telling people this is a work in you know we are a work in progress. >> We certainly are. We are >> including me. >> Yeah. And yeah we we've had meetings in
other projects that you know we'll have like an initial meeting about something like so we can just you know we can go ahead and get a contractor. It's not that easy. >> Yes. >> I know. I know. >> Especially with CDBGR funds. But the funds are still there. We're looking forward to a beautiful park. Good. >> It'll be welcome. Um, at one time it
seems like I heard we had like 23 accesses on the beach. I don't know if that's >> I think that >> 26 something like that. >> It goes up to 33. >> Oh, is it? >> And it stops at 11, though. >> And it stops at 11. So, yeah. >> Okay. >> It's around there. >> About that. >> Okay.
>> I've often wondered why it stops at 11 cuz that's at Flamingo. So, the south end of the island, there are no public access points. There must have not been any easements or anything on that end. We'd love to, but >> none of that >> because I know as a as a public >> good some of the developers have in the
past offered that and >> there is a new one actually right across the road here in between the Gulfide 12 property. There's that's a new one that's new >> and that was put in as part of public benefit for their own.
>> Okay, that's good to know. So that one will get signed eventually. >> Yeah, of course. Yeah. Yeah. Yeah. >> That's good. >> That's good. >> It's quite nice. Um John, I'm just wondering before we move on to our strategic plan and everyone's giving a report, would you like to give your town
report? >> Uh just that I um obviously want to thank Friends of the Moundhouse and I look forward to the event on Saturday. My wife and I will be there. Um I had requested during the M&P process that we
um uh advertised for any additional people that we need for uh participation >> and obviously it's well um accepted by staff and I don't believe there's anything else that I have to report on.
>> Okay. And I also want to thank John because he's come to our lectures and he's been I mean just a great advocate for us. So thank you. >> I'm very happy to be your leaders. >> Thank you. Um let's see. We have items for this. Do you have what we have this
resolution number? Did you want to go over that? The resolution number 1728 that was in our packet. >> No. Okay. that reference. >> Oh, I think this will be something that will have to be resent to the town when we finish the strategic plan.
>> Okay. So, that was >> and I I can't speak for it, but that might have been the old resolution on the plan. >> Okay. Okay. It's in the packet, and I wasn't sure. >> 2017. >> Yeah. >> Actually, I I do have a question. There was an item that was to be um presented
to council which was the approval of our collections management policy and was that was never done to my knowledge. >> No, we're working on the blue sheet. >> Why is that? Because that's been three four months now. >> Yeah. I don't know. We have to get the blue sheet.
>> We voted to approve it to recommend to council. that is to be presented to council and I think we were supposed to give a report saying that we um approve of this measure >> and this was I mean we've been trying this out for the last couple months I think.
>> All right, we'll get it on there. Probably be the May >> 20th 18th meeting. Do you know John? >> When's the next one after the 4th? Um >> we've got 18th. >> May we have
>> the 18th. Okay. So some so on the 18th >> some cell cab members should be in attendance. >> Yes. Okay. If right that would be great too. >> So Barbara's going to present. >> Okay. >> And uh but it would be nice if cell cabin members were there also >> at the next um council meeting
>> on May 18th. >> May 18th. >> May 18th. >> Okay. >> 9:00 a.m. >> 9 a.m. I I can I can attend. So I can I can be >> okay. I can be your wing person. Barbara, >> course that's assuming it's going to get on the council agenda. So, >> we'll make sure it gets on. >> Okay. Thanks. Appreciate that cuz you've
had that in the wind. >> Yeah. >> Okay. Are we ready for the strategic plan? >> We're ready. We're ready. >> I think we're ready. >> All right. We have a one that we can write on. Correct, Karina? You have the plan.
>> Well, I sent you the three uh three uh different packages. the first one that you mentioned, the resolution number 17-26, that was the original strategic plan and it lays out all the um all the
strategies and everything that SEC and um I believe at the town at the time was staff that um wanted to address right so it's um eight strategies and that's what we have been
working on. So that's the original document. >> That's the original, >> correct? >> I was working on our updated one, >> right? And then the last update was January 2021. >> Um I have updated March 2022.
>> Correct. All right. 2022. So do we want to begin? I think one of the very first things that we need to address is our mission and our vision. Let's start with the mission to preserve, interpret, and share 2,000
years of cultural and environmental history of Fort Meyers Beach and Southwest Florida. Does anyone have any suggestions on anything to update that or additions to it? I think it's succinct and covers
everything we are about. I mean it's very broad >> which is the intent. >> I think there was some question that Adam when Adam was our director about the um accuracy of the 2,000 years. Maybe you can Karina speak to that
because I know that was a concern. Should that continue to be a concern? Um, I can I can go back and look at what um Adam um was uh writing about or you know some
kind of background on that. I don't have anything specific now but I can certainly look into it. One of one of the displays upstairs in the >> Kousa room uh goes back 12,000 years. Um
talking about the west coast of Florida being 80 miles west of where it is right now. So, I'm not sure that I don't think we need to 2,000 years is basically sort of what the Kousa era maybe is thought to be.
>> And and to make it, you know, 1,876 years seems a little silly. >> Yeah. I mean, we could So, I'm I'm just thinking >> 2,000 will stick. >> And if you don't go back far enough,
then then you lose that whole >> Good point. whole thing about the mound, >> right? Well, that's what I'm thinking. I'm wondering if because of the underground where that's been carbon dated back to 2000. I wonder if that's where that came from.
>> I think so. >> It is. >> That was my information, >> Becky. That's a great point, but we're really talking about 12,000. >> Yeah. >> And I'm thinking as as Brianna continues her work cataloging the artifacts, there
may be some adjustments. So I my recommendation would be to leave it at 2,000 years from now recognizing that as in all fields as we learn more things change >> and so it seems like a good working year. Sorry for the craggy voice.
>> That's okay. And and I I can still go back and and make sure that um >> we could say more than >> right. >> Well, we could put approximately >> I think thousands. >> Oh, we could do that. Thousands.
Thousands. >> Thousands. Thousands is good. >> I think that might be less constrictive. >> Okay. So, we'll be changing 2000 to thousands. >> Share thousands of years. >> That's good. >> Okay. share thousands.
>> Exactly. Very good. Um, do we still want to um, someone mentioned to me about the Southwest Florida, do we want to still keep that in? >> I think so. >> I thought so, too. Any objection to that? >> But Mount Key and Marco and and Pineland,
>> right? We've got the whole right area. South and that seems to be the working designation that media companies are using. I noticed that FGCU has a new program and it's focused on Southwest Florida. So, and by the way, they've been promoting us quite a bit. >> I know. We've been we've been doing
well. We've been in the news. >> I know. I in a positive way. >> Yes. >> It's not always the case for the time. >> Yeah. Okay. Then if the mission is fine and we'll make that change of thousands years, thousands of years and then we
can move on to the Moundhouse vision. And the vision is the Moundhouse experience encourages um education, preservation, and enjoyment of our history, culture, and environment. I was hoping we could jazz it up.
>> I love that one. And I don't think we should change it. >> No, >> I agree with Barbara. >> It covers everything. I love >> Okay. All right. It's very general. I mean, you can you can you can smush almost everything >> into that. Is there is there a better
word for experience >> that that would jazz it up? >> I had I had emphasized, but >> I was I was going to make us a haven. >> The moundhouse experience emphasizes
rather than courageous. >> But but it doesn't. That was just I was just playing with it the other night trying to come up with something that >> I like that too. >> But if everyone's happy with it, that's we'll we'll keep it.
>> But we make that as a homework assignment. Everybody everybody could get to u what used to be called the thesauruses and see come up with that. >> That's where I came up with Haven because we used Oasis for um Newton and I like that. So I thought, well, maybe
we can make the mound house a haven for just so just I thought something a little bit more personal, but I guess you don't need four visions. They should be kind of cut and dry. So I'm happy with it if everyone's but we can bring suggestions to the next meeting. Yeah,
>> I I think we because I I think I I think a more >> um Yeah, jazzy is probably I mean there there's a better word out there, but it's not coming out of my whatever it is back here isn't coming to my mouth. >> I I was just thinking back to our
workshops and how she wanted us to add a little something to it. >> So, okay, we'll just >> you say promote >> house experience promote. No, but I I like the word encourage. I think I do too. It gives Right. >> It's more interactive.
>> Encourages means you're acting you looking for positive interactions as opposed to >> bringing. Exactly. Exactly. Okay. I'll throw away my haven and we'll >> just table it. >> Table it. Table it. Okay. Um now we want to go through the mount house success
and standards. Do you want me to go through each one of those or everyone want to read them and have any changes? Why don't you go through them because I mean that seems to work pretty well. >> Okay. All right. Um, Mount House Success Standards. We provide diverse quality
programs, tours, events that support our mission and encourage return visits. That all right? >> Yes. >> We have financial viability through mouthouse operations, admissions, museum shop programs, um, membership, town
funding, and outside revenue. I would just like to comment. I was struck by the fact that when we went to Marco, there is no admission to the Marco Historic Museum and I mentioned that to Karina. I wondered if there's some way the town could explore making it more available to the people by
removing the barrier of having a membership thing. >> I think all Calier County museums are free. >> Okay. County is a lot richer. >> Yeah. I don't know if they have a specific grant to pay for some of those. Um, to us it's part of our revenue as
part of our >> And also that's county dollars. We don't get county dollars. We just get town dollars. And I think that's the >> Okay. I mean, we can definitely look into it. I mean, we looked at possibly having paid parking and free admission. We had, you know, stuff like that that
we've looked into, but nothing really stuck. And I don't think that I don't we haven't really discussed that. >> There there are enough programs for everybody come days or especially resident free admission days throughout the year which I think take care of
>> people >> who really don't want to fork out the >> right >> 10 bucks right >> or whatever it is >> and the community foundation is is is providing funding for the the free third what is it the second Saturday >> second Saturdays during the summer
that's great and uh also for movies um on the ground yeah on the mount >> and perhaps for the next ask for the community foundation make it make it a year round kind of thing that there's a a free day each month. >> Yes. Yes, we can do that.
>> Okay. And then we also have um veterans and teachers that we do not um ask for admission and people are are very pleased with that. So I think that's yes a good policy. >> Okay. >> What about active duty military?
>> Oh absolutely. >> Yeah. Active duty. Yeah. And and Sandra has a very wise way that she works that into her pattern when she does guests arrive. >> Exactly. Yeah. It's very and it's surprised people are very pleased when and especially teachers. >> Teachers teachers for sure.
>> We are also part of museums for all. >> Um and uh also the reciprocal um NARMARM. So >> their way of Yes. Yes. Yes. Yes. It works very nicely. Would we ever qualify
for TDC funds >> to make it open? >> Not for admission. No >> for that the adult. >> But I mean in general >> TDC for for mountain maintenance. Correct. >> It's for beach maintenance. So it's >> Oh, in that way, but not specifically roundhouse.
>> They like they'll pay for services for like the restroom, but they wouldn't pay for anything for the main house. >> U they'll pay for some landscaping. >> Didn't they do the observation deck? >> They'll do the Yeah. anything that that deals with the water or the beach >> ancillary things that >> so we don't we only do we only have the
ability to do the the maintenance partly even on the the beach side there's we're limited on you know what we can ask for just because they only want when it deals with actually the maintenance of the shoreline >> we we've gotten promotional dollars from them >> right we do the marketing grant but
there really isn't operating dollars for that >> any thought of making the the boat dock pier slightly more accessible maybe and making that more of a thing especially if we get to water taxi or something like that
is >> yeah that's been a that's been a thought um especially if we do the water ferry water taxi I don't know which word we're using now so um but yeah to to modify that a little bit more where you could maybe come to the main dock
>> and that has a swing door or something that if you have a pontoon you know you got the door in the front or something that um having a couple entry entry points to that would be but that's all that's we're gonna have to look into that once they we all decide on or the council decides on that >> we actually discussed that at the last
I'm thinking it was was it council or MP that it came up trying to remember Jeff >> uh I think it was M&P it wasn't this last council >> okay so yeah it was at the M&P and one of the things that we did talk about and I actually brought up was
that was council because I I brought the resolution forward. So it was council uh was ensuring that uh we were directing staff to actually go forward with the contract and we wanted to ensure I made
the suggestion that um that there be clarity around the boats that are able to use it and that it does include the water taxi, the water whatever ends up happening that the mouthouse is one of the destination sites of it. Now I
remember because we talked about commercial boats. >> Yeah, exactly. >> Um or was that >> that was it was a council because I brought you. >> No. >> Okay. It was council. Trust him. >> Um so uh yeah, so we we we had that
conversation about commercial boats. Now we have had commercial boats come in there before. We had that uh I can't remember his name, the tour guide one that used to go out to Mount Key, I believe. Um he docked on our our u on our dock. So he mored on our dock. So um
yeah, those are all definitely things we're we're looking at, but it is still a very popular place to fish. >> Yes. >> Um so we need to keep that in mind as well. So we got to, you know, take in account everything. >> If that does become a commercial, um stopping point. Is there a need for
dredging that particular part of the bay to allow for deeper draft boats? >> I don't believe so because boats have came in and out of there since Ian. I mean, larger boats. >> Yeah. I don't know if we would be able to I don't know. Dredging is a touchy one, >> right?
>> Um, >> but I don't think we'd be talking about massive. It's We're not doing the uh the Key West Express or anything like that where it'd be like a pontoon, a bigger pontoon. >> It's a pontoon boat kind of a situation of that. >> Yeah. I mean, it could be it could be anything, but I think the bay gets gets
pretty shallow anyway, so we'd make sure. Yeah. Well, I was reading in the book about the fact that um somebody tried to take over the mount house in order to do their shrimp boat so that they could accommodate shrimp boats. I would assume >> Well, that was also back in the day. True. Filled out a lot for sure.
>> Yeah. Especially after the storms with the sandwash. I mean, we know that the canals um >> need dredging for sure because some of them are very very very shallow. So, it's not a bad thing to to think about. So, thank you for bringing it up. You know, one thing I know we want to encourage the fishermen, but what I've
found too is our parking lots are getting full with the fisher people's car and I don't want to have them not come and I don't know if there's any and I don't want them to not feel welcome and ask them is there maybe we could say park in the out
>> in the overflow parking lot. >> Overflow parking lot >> could however that is an amenity of the roundhouse and the grounds. I know it takes away from people touring the museum, but it also then would deter people from walking all the way down. And that's that's a thing that we do offer. We offer a fishing pier
basically, uh, and a popular one. So, I I don't know. It's difficult. It's a hard one. >> Yeah. I had some, you know, disabled wheelchair people that had a hard time coming from, you know, and I said, "Well, then drive up." And so, >> yeah, I mean, I know when when Adam was
here, we talked about additional parking down by the dock, right? So we can definitely look into that again. >> That would be great. That would be great. And that would encourage the Fisher people, too. Yeah. >> I mean, they would pretty rather park there. All right, moving on. Anything
else on that? We offer quality dosent training, feedback, recognition that result in more depth learning experience for visitors. dosens. >> Well, we don't have anybody doing it right now because we don't have anybody who
>> Well, we have doans working toward that, >> right? >> Because that is something that I've been after for years is I would like I don't want a script, but I think that we all should have a an idea of what points
we're going to cover when we are being dosent. if we know we're gonna say on the Kuso, but we're going to say on the tutor room. So, when we do get that together, I really would like to have something >> and and we uh already updated the mount
the museum um volunteer handbook, so we can definitely um >> give you all a new copy. >> I'm wondering too just on the the full scope, you know, we have we have the awesome book, you know, about the Mon House. Maybe it's something we loan out
to new dosens that they can read and then just return >> or they can buy it. That'd be even better. But um but maybe you know if we have a few copies and say hey look before we start let why don't you read this and give you an idea of it but I don't know just a suggestion. I just thought of it now.
>> That would be great. >> We used to have a lending library. >> Correct. >> Yes. We we still do we do give them as um actually in the hand uh volunteer handbook there is a list of uh required um suggested read uh reading and uh
everything that's in there can be loan. >> Yeah. >> Okay. Um super >> Karina the volunteer handbook and the dosent training manual are they two separate documents? >> They're not. >> Okay. So what what is that document
actually called? >> Um actually it's an overview of the whole property. Uh it talks about from scratch mission and vision. Uh the organizational structure um it talks about the facilities
everything about the moundhouse. Um and and also interact how to interact with guests. um you know talking um everything from interacting with guests with
disabilities. I mean it gives you um everything that you need to know in order to >> and it was updated not that many years ago. What was the level? >> Yeah. I guess my question too is the same as yours. >> I know that it was updated relatively >> recently. Very recently. Yes. >> Probably within the last two years. >> Yes.
>> Yeah. >> Yeah. But I guess the question that I have is even before the pandemic when we did actually have a dosent training program, >> who was in charge of that and what was the protocol for having somebody go through the training and then kind of
graduate? I mean there was actually a structured program. >> Yeah, it was like Dexter. >> And how long ago has that not been active? >> Um I will say at least a couple of Yeah. before since the hurricane.
>> Oh, no, no, no. We have trainings, >> right? No, no, after the hurricane. >> I I think post Ian um >> Well, yeah, postan definitely. But I just am concerned about having the staff in place that allows for that process to
begin because that is one of our success standards, but it's not been met for years. Now, of course, with our >> correct, the last uh person who was in charge was uh Emily, >> right? >> And uh and she was going through the
whole training process with new volunteers, >> but we never had one. >> Correct. >> So, maybe now with a a new educator coming on, we could schedule something because there's really certain points that you want to hit, right? And you
know it isn't all self and pe people appreciate that if you can give them little points about the kousa and about the people in the house they just really it sparks their interest. >> So okay >> and Karina maybe you can send that out to everyone if you haven't already.
>> I will. >> And then just hold it up. I mean it is >> it's a heavy document >> right. It's a pretty heavy document. >> So there's there's a lot of stuff in there. >> I'll send um everybody a copy of this. Okay. >> Okay. >> Yeah. I have multiple versions of that. that I have them going back years.
>> Yeah. >> Okay. Uh moving on. We use effective marketing and branding that brings visitors, volunteers, and financial support. I think we're really well off in that area.
>> Yeah, I think Karina has taken that to >> really uh we have strong stakeholders. I'm sorry to I'm sorry. um with regard to effective marketing and um obviously we've been really great at getting the social media um portions of our
marketing up to speed and doing a great job I might add especially on Facebook um with the information about the archaeology but I'm looking at AI now and I'm wondering what AI is doing to increase your marketing capabilities and
your exposure and your reach. I I will have to look into it. I Yeah, >> the the town itself is looking into some or not even I think you know we're we're ready to to start or implement um some AI programs as a town that may be able
to help but we can work with the PIO for that as well. Um but yeah, I think there's you know AI being somewhat new to all of us somewhat. I mean it's been around for a while but um I think the capabilities are are endless almost with that. Um, so yeah, we can we'll
definitely look into it. >> Good. As long as that's part of the conversation as you go forward with marketing and in general with programs, >> right? >> Yeah, absolutely. >> Okay. We have strong stakeholders who support and embrace MoundHouse
>> and I think that we do >> that we do. >> Oh, no problem there. We attract, recruit, and retain effective, qualified staff. Well, we do um >> when we owe the money,
>> we do. Yeah. Attract, recruit qualified staff. Yes. >> Yes. >> Um and that's something I brought up to Boram last week, I believe it was. And just how, you know, when we go through this budget cycle, we're going to try to put in our our wants, our needs, not
even our wants, our needs, uh for the bound. So, >> it'll be at at those budget hearings that I encourage work to come and talk about the importance. I mean, especially the people that are are there a lot, you know, and um you know, last year we we
had to do what we had to do. I mean, that was just we had to do it. And I don't know if that's going to be the same circumstance this year. >> Um but I I would encourage, you know, you all to to reach out and and just tell them your importance. I know that did
happen last year and this year uh with the budget and I think uh I think Ellen you talked at the budget meeting. Yeah. So >> um >> I can't speak for them or guarantee anything but it's got to help you know but >> what are the staff positions that are
open and certainly you know like right now maybe with no hope of being filled but what are the wants? Yeah, it'd be nice to have ahead. >> We usually have an two educators,
>> right? And uh we have the two educators, one um uh visitor services and an administr admin. >> But it would be nice also to have, you know, get in there a
>> somebody that that's experienced with kayak. >> Correct. >> Right. and those kind of things and giving tours uh on the on the waterway. So, >> you know, we're not we're going to do what we need for sure. I mean, we can put in a want as well, but whatever is
going to you know, we learned from this year that it didn't necessarily >> it was really hindered. I mean, they that our staff do, and I'm not going to discount what our staff do. They do a wonderful job with what they have right now. It's just they're working
>> night and day >> like two people, you know. It's it's just they're over >> they're doing a great job. Um I haven't heard any complaints, which is nice. So nice, but not nice, you know, cuz I'd like, you know, we we need to really push push the programs uh to make Mount
House a success. And it's it's doing it with the limited resources we have, but adding a couple more would would certainly help. And then our hours could be also expanded then, >> right? because it's it's unsustainable to retain people that are I mean you run the dam you run the risk of burning
people out by having them do two jobs and and then not being able to offer a compensation that says well >> they're acknowledging it exactly they're valued >> you're valued it's it's it's tricky I understand the position the town is in
it's unfortunate that we were not able to raise the millage rate to alleviate some of that and I hope that there is a push to do that again in the coming fiscal cycle because the town can't can't grow magically, >> right? >> I agree.
>> I think it's, you know, looking back a number of years and a number of people, we've really had lots of great people. Um, we have had people leave to go on. We we are kind of we're very small. >> This is training and they it's a stepping stone and I think that that's
good. and you think, "Oh my gosh, we're never going to replace this wonderful person." And then we do replace them with another wonderful person. And and and that all of that diversity adds to, you know, to to >> to the viability and the health of of it
all, but you know, we've had a tough couple of years and I think we've done the best. Just tell Briana we're working. >> Yes. And it, you know, it might not be ideal to have, you know, that turnaround, but when someone comes in, you know, they come in with a lot of
enthusiasm and new ideas. So, you know, we do welcome both both sides, >> right? And I think we have I I think Becky was touching on it. We are a small institution and we're always going to be a stepping stone. And I think we embrace it and we say we're going to have this huge alumni club
>> and as long as they hold us dearly in their heart, they will >> refer young people to us. >> Sure. >> They'll repay back. >> Yeah. Yes. >> Thank you. >> Um may I add according to our success standards with regard to programs that a
want would be the underground exhibit. >> Yes. That was just I was just going to big a big want. a big one. And you know, I think that needs to be put on the active burner. >> Yep. Number one, you'd be surprised uh
people that come to visit, that's one of the first things they mention is your underground open and they've heard about it and uh it's just such a a curiosity. It's something that no one else really has and people really want to see that.
I use the moundhouse book and show them, you know, the striations and and everything, but it's I mean they want they want to see that underground. They even want to know where the door is to it so they can see and where is the mound. So I think please that's number
one. >> I beg. >> Yeah. If if we can do it um the town manager instructed us to make sure that it's and which is we want to do as well 100% safe. uh the air quality, you know, is it going to So, we have conflicting some conflicting reports about the
stability of the of the wall that we're going to have to go to another opinion on. Um so, that that's kind of where we're at with that. Yeah, our goal is to enhance the program of the moundhouse in general, you know, and the underground is a big big thing, but we got to make
sure it's safe uh and sustainable for any other disasters that we may have or >> floods. understand people just want to see it though >> and I think maybe it's important for staff uh to position that conversation
before the budget begins the budget conversation so to the extent that you know it can be done safely that those studies are those current studies are in place and ready to present to council as to next steps. >> Yeah, I don't and the unfortunate is I
don't foresee and I right now. I I couldn't tell you where we're going budgetwise as far as the town. I mean, I have an idea, but you know, we may need some financial help to do that as well to open it back up as I'm just being realistic. I'd
rather have staff that do all of our programs than put have to cut a staff because we need the I mean, it it's kind of a catch. >> What kind of numbers are we talking about still? >> We don't know yet. without a solidified report and an engineered design.
I I don't know. >> So, is there any work currently being done toward that end? >> Yeah, we're working on another um another engineer coming in um to look at it. So, we'll need a structural engineer. Um we had a oh, what's it called? H uh what's the
>> hygienist? >> Hy uh yeah, but it's >> hydraologist. >> No, hygienist. Um, >> oh, >> an industrial hygienist. >> Industrial hygienist. So, we're going to have another one come in because we've had conflicting reports on that, too. >> Good. >> Um, just with the way it's been sitting
and so we're actively working on it. That was something that we brought up and the town manager has asked us to go forward with. >> Carolyn knows an industrial hygienist. >> I have a cousin that's one. >> We could do that. I think that's maybe where we got the conflicting reports
from is we have someone that comes in and has a heart for this. We need a actual, you know, I'm not saying they're not going to do it the right way, but >> Where is your cousin? >> She's in um Lafayette, Indiana. >> Is she still working? >> Um, no, she is retired, but she was in
it for years. And we're >> also had contact with the um professor of the head of that. It's a kind of a conglomerate at FGCU, more than one thing in a department. And uh my idea was to possibly get a faculty person
plus um graduate students who are um involved with this kind of work for their thesis or >> or you know whatever, >> right? >> And it was too near the end of the season or the end of the semester. This was last spring and it kind of never
worked out to get things whatever. But it certainly is something else that is available and and not a lot of money. I've used this kind of thing before in my work back when I was working and u it
had to do with evaluating a building that had been converted but had been because people were complaining with headaches and blah blah blah blah. So I just called up the department and you know you eventually get the right person and you say do you have graduate students? They came, they did air
quality studies, they did all kinds of of uh of um um monitoring growth for all kinds of things. Came back with a report and I think it was like 45 bucks or something to the institution that I well of course I was working it was a state
institution to begin with but that's out there and it doesn't always cost a lot of money. >> And then the beauty of it is that you have a supervisor i.e. a professor who is an expert in the area conducting the study and it works for everybody involved.
>> Are they are they licensed? What how are they credentialed? >> Well, I don't know about that but they most like a lot of people at FGCU have both professional responsibilities and academic. >> Okay. So that there's you know not everyone of course I don't know that would be important to find out but I
mean it's kind of >> I wouldn't worry too much about that aspect of it >> where and I'm not just saying the air quality but the actual structure of it >> yeah different things >> I also >> but it's the safety in general I mean it's the safety of the public going in
there so it's it's all one thing but there's different elements to that yeah >> right >> also there is an archaeologist uh who has done research here who is very familiar and I think you've had a conversation with him Victor Thompson >> and have fact he was here the week before the
>> and he's very concerned and very involved has been he's been here for years and has done a lot of research >> okay he's spoken of >> so he certainly is a possibility and he um I don't know anything about his fees in particular but um he was a very close
friend of my husband's and he was also a very close friend of my archaeological archaeology son-in-law So, you know, there are some >> and I I did contact him >> um just to kind of touch base with him and they and he's not available at this
point to come. >> Yeah. >> Oh, okay. Was that recent? >> Yes. Within the last couple of months. >> Oh, okay. >> He's out of the country. >> Did Did you Oh, he is. Okay. Well, I'm going back next week, so I was thinking that I you know, >> you can find out. >> Could you Could you follow up on that,
please? That would be great. I mean, even if we could get things ready for the fall. >> Yeah. >> Do you know how he does in the fall? >> He didn't specify on the time on a time frame. He was very vague, right? >> Okay. >> And I think in an email I found back to
Pat before his shortly before his death was to the effect that the um Moundhouse would never be as stable as it was. We had to recognize the fact that it would never be able to return to its original state. But there were things that could
be done and it would be a shame not to >> underline shame not to. >> Well, I think we all I mean obviously this we all agree we want it open and if we can financially do it and we it can be done safely. I want it open too. I
think it's really cool. Like I drive I drive through the moundhouse >> and I wave at Karina in the window. >> Yeah. >> Just to you know check it out at least >> three times a week, you know, if not more. But uh and every time I drive by I want to go in and I just I always forget
my key. Um >> so this is not exactly a success standard. If you turn the page a strategic objective >> just let's add it. >> Oh >> okay. >> Yes, that would be where to put that. I think I think in the in the whole success standards I think you have
programs uh admission museum programs memberships um those kind of things in there. That's the broad >> all of our programs and And I'm not discounting that we've seen some great numbers um at the moundhouse even without the
underground. We have a lot of things to offer there. I know that the underground is >> is an important part if we can get that open, but we are getting really good admission numbers, really good, you know, numbers on the ground. So that's that's really going in the right direction. Um
>> so >> so how how do we work? >> Yeah. What? What? I was going to say, Becky, what would Yeah. >> Where does it go? >> Open the mound. Open the underground. >> Specific. >> Yeah, >> that may not be an attainable target.
>> Define. >> Okay. But you put it as a target and then if you fail, you write down that you failed. But I think we need to make it as a target. In my mind, if if if you get a a safe um structural engineer report and a safe
air quality, whatever, then you can, you know, then we go back in like we did before. And if we don't get that for one reason or another, then we build that glass tunnel. If they can do it and have fish and sharks going all the way around, we ought to be able to do that
underground. And you know, that would be the second step. I I think it that should be included in the strategy number six to enhance exhibits instead of the on the front page. >> Yeah, definitely not under ro definition.
>> We could do enhance and restore education or education >> or actually the museum collections. >> Yeah, I think we could do enhance or and restore exhibits. >> I like that. >> Oh, how about under exhibits because it really was enhanced exhibit. So, I think it should be under in page six if we're
talking about the underground exhibit initiative. >> And we could actually put an action plan in one of these and one of the action plans would be the underground. >> Yeah. >> Backing up just a little bit, Jeff, may I ask what you're paying for at ballpark for a structural engineer to review.
>> Oh, I'd have to look at I don't we've had a number of them come in. Um it's already we had it uh FMIT actually the our insurance has a lot of divisions. They actually redid the whole Bay Oaks for us. >> Um and that's where we got the
the environmental hygienist to come in. They were out of >> Orlando or something. They came down and and did it. Um and they ended up doing the the moundhouse as well. So that one was probably I don't know I'd have to look up. I don't know what the what we paid for all those. >> More than five.
>> Yeah, I would think so. Yeah, >> less than 10. >> I can't see. >> Sorry. Yeah, I was just trying to get an idea. >> We've had both historical engineers and uh >> structural engineers, but they structural engineers wouldn't the ones
we had come in wouldn't weren't qualified >> to do the wall because it's >> well, they don't really know. Well, I shouldn't say they don't know that much about that situation, but >> I would think somebody an archaeologist
would be an appropriate >> guess. Sorry. >> No, it's okay. >> So, where where do we want to put this? >> I think we're saying we actually have two documents here, which I think is confusing every confusing. >> So, when we're looking at this working
copy, that's actually not a um an update. That's a draft, right? >> Correct. That's so that you can uh we can >> right that's better that if issue under exhibits is not in this draft >> right >> it's on the original one that um
>> was updated 2020 >> is that not strategy >> six not in the working draft >> under category six >> enhanced exhibit >> what she's saying is is the text for what's in the in the existing document
is not but so just take. >> Yeah. Yeah. >> So, >> okay. So, >> so which document are we actually working on? >> Which one? Confusion. >> It's actually right there. Stabilization of underground exhibit archaeological resource. >> Okay. And number six, exhibit.
>> Yeah. On page six and it was due October of 21. >> So, we have to move those. >> Stabilization of underground exhibit. >> Yes. >> And this was done this was done in 21. So, this was just This was just this was
the before times. >> This is before. Yep. >> And so we just have to change the dates on that. That it was >> this is what was happening. >> Y >> Well, and he was there literally the week before the storm. He was there in September 22. >> Correct.
>> And this this you this would have been Victor Thompson. >> Correct. >> And and and it was he was it was not just Victor. It was the whole team. >> Correct. >> Okay. And actually Yeah. Karina, we're on our working draft.
>> Well, if you if you like, then you can um you can just work on the um on the old strategic action plan so that um and correct from there. Okay.
The only reason that I gave you a clean copy is uh following the original strategic action plan with uh all the strategies and that you know you can fill out there if you want anything changed.
>> I guess I'm just not >> Well, I would I think the way I I look at it is the working copy is like a draft copy. That's our blank slate. Mhm. >> Mhm. >> If you want to reference the other one for what we did in the past because a lot of these had already been completed. >> Exactly. Correct.
>> So if you want to reference I would I would think of the old one as the reference and this is the draft the new one we're going to do. >> Okay. I guess my question is if we're working on a working draft, why is the underground exhibit not an actual element a a um line item for exhibits?
>> And that's why we're doing this is to add those kind of things. >> That's like pretty major. >> Okay. Do we want that? There's a lot probably that's not on there that we haven't thought about. That's why we're having these working. >> Well, enhance exhibits is in the working. That's number six. >> I think you just say exhibits period.
Let's just take out enhance. Say exhibits because it's all of the above. It's re building. >> Oh, in Oh, and the new one. >> In the new one. >> Yeah, that would be page four or five. >> Yeah. This isn't like the the copy we're
trying to edit. This is a working copy to see what cellc cab wants to go forward on a strategic plan going forward. >> So >> would it not make sense to refer to the one that's filled out, edit it? >> Yeah, that's >> so that you could remove the things that
have been completed or are no longer relevant >> and add to it if there are new items because at least you're working with >> um some content that's a little bit for example, that was missing, right?
And it'll be easier to see what's still relevant than create from scratch. I think, >> however you want to do it, this is this is your strategic plan. >> Which do you guys want to follow the old one and then make changes or make
changes on the new one as we go? What is the easiest way? >> I think we need to use the one that that was updated in 2020. >> That's what I Yeah. and and go through it line by line. >> That's what I've been doing. Okay. >> And and so you did your homework. >> Yes. >> Okay. So, why don't you lead us through
how you did how you did your homework and then we'll probably make good progress. Okay. So, we're on page two, right? >> We're on page two. >> And this says updated. At the top it says updated July 2020. >> 21. Updated January 21. >> I have I have a 22. >> I have a 22.
>> 21. >> So, that was what I was working from at home. So yours I think they're all the same >> has 21. >> I believe they're all the same. >> It's just the cover sheet's different. >> Okay, good. Then we're all in the same one. Okay. Well, let's let's move along
then. So, are we all set on the first and um Carolyn, if you could follow up on that and maybe we could get something even kind of planned for a fall opening if you have see people this summer and see when they could come down. I I can
see if I can reach him and see what his long-term, you know, have whatever. I'll be glad to do that. >> That would be acceptable. >> Yeah, I think a couple opinions wouldn't help. You know, it wouldn't hurt or it wouldn't hurt. Sorry, it wouldn't help. Yeah, it wouldn't help at all.
>> I think it wouldn't hurt cuz uh we've already had two that are very conflicting. >> Um >> and can you talk about that? >> What's that? >> Can you talk about that? >> Uh we just had one report saying we could potentially open it. We had one that said absolutely not. They would
>> What was the absolutely not rationale? >> Because it wasn't stable. >> You'd have to with with the shells, you'd have to angle it. You'd have to actually do um put more of the shell in to angle it so it didn't >> potentially collapse >> or or or um
>> yeah, was it >> collapse or Yeah, because we already saw wash out in a number of areas. Um well, a lot. Most of it was a wash out uh already. So they're wondering about the stability of people are in it and it it ends up caving in.
>> There is a retaining wall separating the observation from the actual wall though. You can't get up and >> touch it. Right. >> That's that that's on one side. >> Yeah. >> And there's a whole story about about how that came to be. Um, but I've also
in conversation with with with Allison Geon after she stopped being the director that that wall was always designed to be raped so that shells that were coming loose were removed and that step was and actually um Teresa also made that comment I think when she came
to the CPA meeting. >> So yeah again there we we need another expert. We need a with my colloquial little phrase we need a tiebreaker. >> Yes. somebody that doesn't have investment in it. >> Yes, exactly.
>> You know what I mean? I think that's why I would just go out and pick somebody to come do it. Some random so they have no skin in the game tonight. >> Um, >> you know, cuz I think one we had was familiar with it. They get a little heart to it and they they may get
skewed. I'm not saying they did. They're professionals, but I can see that possibly happening. >> Yeah. As as I recall a few months ago at one of our cell cab meetings, we understood the limitations of ever having that exhibit as it once was before Hurricane
Ian. And the idea of really instructing the visitors and anybody that would be able to look inside, which was the intent, would understand uh the changing nature of that exhibit and what's happening and the evolution of our
beach. that's a part of the educational message. So with there's no desire to recreate once what was once what we had but like say there's no air conditioning now there's no you know lectures inside
there's no video right we are just going to be able to open the door walk in and be able to say because of hurricane Ian and subsequent storms this is what has evolved from that original exhibit and you know spend 10 minutes talking about
what that was and move on. >> So, not it's not going to take a half a million dollars to recreate something that's not viable, >> right? >> But just to have that experience, wasn't that what we talked about ago? >> Exactly. And that's, you know, what we
we said we don't need all the bells and whistles. We just want to be able to even look in part of the movie and people can just even see. >> Yes. It's an involvement. >> Yeah. >> And we say this is what happened after Ian. Now, these are things that, you know, it doesn't have to be beautiful. Just so people can take a peek.
>> Yeah. Because we already know that it doesn't look the same because of all the wash out, >> right? >> And, you know, it's it's really hard to see the marks on the wall now is where the burn pits were. You can't really see those. >> That would be part that would be an important part of a lecture about it exactly
for >> Yeah. And I'm hoping that there is enough documentation from when the underground exhibit was first built, not in terms of a video, but in terms of actual photo documentation to show the iterations of what it was when it was being
constructed, what it was like before the hurricane, what it was like after the hurricanes and what it is like now that is completely closed and then have all of that as part of the conversation. Mhm. >> And we even had one engineer come in, a structural engineer that said there's potential if we would get another wash
out and this collapsed that it would take down part of the house if it collapsed inward. So that's that's kind of the extreme we're going with. Not that it's extreme. If it's a viable choice, do we want to I don't know. We'll just have to get all
the opinions and and and go from there. But I Yeah, that's I mean that would be the last thing that we want is for that to cave in somehow. And I know it's there's there's um structure to keep try to keep that from happening, but you just never know. >> Um but the worst part worst thing would
be if that collapsed and then took part of the house down with it, right? You know, so >> there's things like that that we have to really now that it's out there in the universe, we have to look into a little >> I think we just need to get the information first. >> Yeah. What what did the engineer then suggest that you do to keep that from
happening? I don't want to know >> cuz if you don't have the >> you don't want to hear that answer >> happen. It's got to be very indepth. >> It would be basically to fill it in >> the whole thing. >> Um people just want to see it. >> I agree. I agree. I'm not arguing that
compromises the house. That's the difference. >> Yeah. True. >> So those are the kind of things we're we're we're working with that are concerning to the town in general. Um again, I'm not I'm going to say this again. I want it open. I want people to see it. Okay.
>> Understand that. We understand that you're the one that with the information that we haven't yet digested. >> Well, it was presented by Adam, I believe, at some point. >> Well, Adam, >> well, it still was from a licensed engineer. So, >> we got to take that for what it is.
>> We need to have an offline conversation. >> And we do. >> We can't because it's a public meeting. >> Yeah. >> Okay. Let's let's move on. We think we've uh all know our feelings on the underground. Thank you, Joe. >> Yeah. >> Okay. And thank you, Carolyn. Okay. Um,
turning over to page whatever the heck it is. Two of eight. Two of eight. RO definitions. It's something we just touched on. Um, work with self. Do we want to go through all? >> Well, one of them is completed and and then the second one is completed, but
revisit, >> right? >> So, we need a chair person. And we have Becky Warner as our appointed um chairperson appoint chairperson to work for Friends of the Moundhouse to redefine purpose and responsibilities.
And we have Becky down as of 2021 as our chairperson. >> You have a different version than I do. >> Yeah. >> How are things Becky? >> And this this is complete. >> But this one I don't have that. I just have come. >> Yeah. This is this is the 22.
Let me see. >> Oh, page two. >> This is two of eight. >> Two of eight. >> I'm going to suggest that Evelyn take on that responsibility. >> Oh, I have. Let me see. >> I have a second on that. >> This is the same one, I believe.
>> This is a 216. I had a 2021 also. >> Is that the same? >> But what does it say on the top right here? >> Uh, mine says strategic action plan. Mine says December 16, 2016 updated
March 2022. >> Updated. >> That's not what I have. >> July 2020. >> July 2020. >> And I had 21 and 22. >> Working copies. >> Mhm. >> We've gone back to the original.
>> We're doing the original. >> Yeah, I have 22. >> I think the intent was not to work off of the working draft. So, we are working on this one. >> Yes, we're working on the one that says >> maybe >> But you the 2022 one is the one we should be working from.
>> I know, but no one seems to have it. >> Well, then we make copies of it. >> Hold on. Which one do you have? >> Do you want >> Well, I also have a copy of uh updated 2022. >> That's the one we should be working on today, right?
>> That's that's the working copy. >> Yeah. >> The problem is that this is thoroughly It's not in >> taking out all of the information >> cuz on the 2022 there's a lot of them that are completed on
>> you know I have a whole stack of these and I only brought >> Yeah, I only brought one. Yeah, >> but you brought the right one. >> Well, this was I looked through them all. This was >> the latest one is the 2022. Correct. >> Yeah. >> Okay. So, let me bring copies of that. >> 2022. >> 2022. Uhhuh. And then this
>> this one. Which one did you work on? >> 2022. >> So, we should be working. >> It should be the latest at 2022. >> Okay. >> So, that's that's the one that I picked because it was the latest. It was updated March 2022. 20 2022.
>> And it's it's thinner. It's thinner. >> They gotten rid of a lot of it. And well, quite a few things were completed, too. >> Okay. >> I was going to have you grab something off the counter, but >> it's okay. >> So, do we want to take a break maybe while Karina does that? In the meantime,
we can take a break and have it >> and then have lunch and then let's get back to the same same one. >> That'll help. >> Same as 2021. I don't have one that says2. >> Yeah, I it was in my file. I had 21
I had 2016. >> Oh, so we're so we're taking a break. >> Yeah, we're going to take a break. Okay. >> All right. Let's uh call for recess. >> Call for recess. >> Um I'm going to call for a recess. >> We'll be back at what >> what time it is? 12:17. Oh boy. Getting late. >> We need we have it in 15 minutes or
should we go >> 15 minutes? Okay. How about 12:35? >> Okay. 12:35. All right. >> Don't be late. >> Um >> so she just >> Yeah. See, here's the 2020. Yeah. Go ahead and grab some food. Yeah. Go
ahead, everyone. Grab definitely on the same page. So we'll start with role definition short-term goals. Okay, we just started on that cell cap to define purpose of responsibilities. That's up to the director director
director. We have um Becky Warner and it was suggested that we change that to um Ellen Vaughn. >> Okay. I can appoint a chairperson to work with friends of the mount house to redefine
their purpose and responsibilities >> that >> I don't think that's our job. >> No, actually and I think that's done. >> Yeah. >> Right. And it says director anyway, you know. So >> yeah, because they should be I mean completely separated. So yeah, exactly.
>> I think at this point we could eliminate that as a short-term goal because it's been achieved, >> right? >> Okay. So you say done, >> completed. >> Okay. Our marketing. Moving on to marketing. Short-term goals. Find and appoint a contractor to take a lead on
developing a marketing plan to be approved by director. Um I am going to concede that to you, Karina, because you've been doing a lot of the marketing. I agree and some of these could be changed to museum manager for sure.
>> Okay. >> So on on back to the short-term goals >> three the three appointed chairperson. >> Mhm. >> Do we need that? We really uh >> I mean shouldn't that just be
>> it says director if you meet with the director >> and completed and ongoing >> completed and ongoing I don't know you know I think it's good to have a >> this whole issue of the role definition came out of the conflict having to do with sunshine law and it was the
question of okay >> staff and cellc cab and friends of the moundhouse and the discourse ordinance that happened because they were both people serving on the same boards >> and that doesn't exist anymore. Yeah. >> All right. >> So actually the various parties
addressed the issue, resolved the issue, it's now long no longer an issue >> and in my opinion the role definition has been achieved in general. There's no point in even having it as a strategic plan for the future. Or maybe you can
just simply say ensure that there is a defined role of each of the three entities whether it's the responsibility of staff, responsibility of cell cabins, responsibility of friends >> um rather than because we did have an
issue but it's been resolved. >> It's been resolved but also would it not be advantageous to have somebody to represent the friends if we need it? Oh, represent cell cab to the friends.
>> The friends to sell cab. We can eliminate it if you feel it's a >> Well, I I can do it because I I still have a role with the friends. I'm just the fundraiser. I'm not I'm not in any decision-m capacity. >> But you're not on the board and that was the issue. >> Right. Right. >> Yeah. I don't I mean this is the the
town strategic plan for the mount I mean the moundhouse's plan as a town. I don't think the friends should even be in here. >> Okay. Yeah. I think that's where we kind of still muddied the waters back then. >> So we just get rid of two. >> So let's just get rid of it. Yep. >> Get rid of two. And >> again, I'm not trying to The friends
helped us out a lot. I'm not trying to >> No, that's you know that's that's good. That doesn't like you said muddy. >> It only took us 10 years to figure out >> it works now. >> It works now. >> And the marketing we've got Karina taking care of that. How about publish?
How about the website? New website and social media. How are we doing on that? Do we have >> Well, we need to um work a little bit on the website to make it a little more user friendly. Um so I'm working on that and social
media. I think we're also um >> and that's always going to be it's a work in progress. >> You've done really well like on Facebook and I'm I mean I'm impressed. >> So >> that's always going to be ongoing. >> I would Yeah. It's a social media completed. I don't think that that's ever completed.
>> Right. Exactly. changing platforms. >> Yeah. Yeah. >> Okay. >> So, and it should be museum director. >> Yes. >> It should be museum manager. >> Manager, right? >> So, we're scratch in all these areas under responsibility. We're scratching out director. >> Mhm. >> Putting in museum possibly. Uh budget if
we get to a budget item that might be. So, we'll just >> I mean I I guess for all of us to know, we need to know what the difference is between what Karina does and what you do, Jeff, too. So, >> that should be clarified in. >> Yeah. So, right now I'll just cl Karina does the day-to-day. I do the
overarching um you know that deals more with the town aspects. She deals with the mouth house. >> So if she builds a marketing plan, does that vet by you? >> Yeah, we go through it. We meet. But >> so then ultimately you say the director and the demand. Right. Right. And director.
>> Who does your website updates? >> Uh we currently do it on >> You have to do it yourself. >> Have anything else to add on that? Karina >> Joe >> no no no question >> the calendar is there his calendar
function but it doesn't have anything in it right >> when I was looking for >> okay that's one of the changes that we need to make >> I understand >> so the progress report should we change the language to be more general because there's always going to be new platforms coming along and new platforms so social
media is going to be ongoing and do we add in text that just says, well, we're not going to use 2022. Um, campaigns will launch on a continuing basis. >> Correct. >> Although
we we should since this is a strategic plan, we should have some measurable outcomes. >> Okay. >> So, >> these are Yeah. >> So, we will next review this in what what this this was a fouryear cycle, but that was probably because of stuff
Should we review it every two years, every year? >> Um, I'm thinking more it would be like on the the when we're doing the towns ones, it has a percentage to it. Like I don't know. I'm just like how
would we measure that and give it like a progress update? >> I would say on the marketing >> that's what I mean. I just I don't know. I don't know what that is right now. It' be a discussion with you all. But um >> well, do you have a marketing person on
staff with the town? >> We do. >> And maybe that would be a question for her is how can this be measured? >> Perfect. >> So that's our pio. >> And then getting back to the different roles between the director and museum manager and cellcap
>> in what role does sell play in the marketing plan and um the website or do we have a role >> or do Yeah. And if we don't have a role, why are we even discussing it? >> I was going to say because basically it's >> that's operations.
>> Yeah, it's operations. >> But >> yeah, but this is the Moundhouse strategic plan, not necessarily Cellcap strategic plan, >> right? >> Oh, so it should. So it should reflect them. >> Well, but this is why we're here, right? To review it. But this should get done
and then go to the staff to implement. But then for you all to come back and say how we doing on all this, >> right? >> Okay. So you would then report. So then your report would be on a regular basis report to us on the marketing plan for example or
>> Yes. >> that staff would. >> So I think you know you're setting up parameters for the staff um as a a movement forward. So this would just be another one would be >> and and for us then to hold you all
accountable that you're doing what you're intending with regard to the progress report and the target date and so on. >> Absolutely. Yes. >> Just needed that for clarification. I'm playing that. >> Yes. And I know we've we've we've tried to do that. You know, I know you brought up even I think it was Borcaby brought up let's go through strategic plan a
little bit every once in a while. So yeah, that would be something to put on the agenda. You know, let's do updates or progress reports. Um so we can yeah we'll go that route but perfect clarification >> and this is and this I was digging to this because this is what you provide us and this is the update on that the
success of marketing in that people have shown up >> and the question always is how did you find us? >> It could be the actual numbers or it could be the platforms that we're researching. It could be all of it. >> Okay. >> Yeah. It would probably have to be all of it. >> Well yes this is the outcome of all the
per month that were hidden under the rock. Okay, moving on to long-term and we ensure current and new programming are effective in reaching and engaging the local community. So
that's up to staff and volunteers and it's ongoing. Um I noticed that the ch the change is we have the conversations now rather than the lectures. >> You know what I'm thinking now? >> Yeah. And I don't know why this just
done nothing to me. These were updated from staff the progress. So this wasn't the action item necessarily. It was >> updated by the staff as it was going. >> Right. >> So that that wasn't probably part of the original >> but then the status report would be
typed in here at a later date. >> Yeah. So this was this was all Adam's contribution of of >> Yes. Exactly. just to go, you know, just looking forward that that wasn't >> the original like the lecture series, >> right? >> Maybe wasn't part of it, but >> so so we we shouldn't be we should just
say this needs to be updated. >> This I the progress report I think yeah wouldn't even be in here because it we're making a new a new strategic plan that will be updated with the progress report. So I don't I think that whole progress report column >> we just >> know what happened
>> get rid of >> and then next time we if it's quarterly we go and >> and the staff does a a progress report on that. So, >> all right. And again, a question about a marketing plan. For example, just to
kind of regroup, do we have a marketing plan per se? A marketing plan that is actually developed and approved by council or staff? I mean, do we have one? And if we don't have one, when would we get one?
>> Right. Are you talking about it for all specifically >> a marketing plan for the entire town? How do we know just for the moundhouse just to where what is our step going forward for 20 25 26 27 or 2728 I think
if we got to develop if according to this a short-term goal is to develop a marketing plan where is it do we have one did we have one before do we have one coming up >> that's a great >> Karina
>> question don't uh don't have a formal marketing plan that um that was developed before. >> So I think formal >> Barbara to your point we should put in here develop a marketing plan. >> All right. Thank you. >> And that's actually measurable. Did we
do it? Did we not? >> Mhm. >> Okay. >> I think and then also to improve >> develop a marketing plan. Period. >> So is that the first short-term goal? I'm a little lost. >> We're back under marketing. >> We're back. >> Were you back on marketing?
>> It says it on number one. It says marketing plan. >> We don't have a marketing plan. >> We need to develop one. >> And and that first one was to find a contractor and maybe that's part of it, but no, but you all figure out how to do that to >> and in um in 2022.
Um it it was there was a grant um awarded to prepare a marketing plan. Oh, that's right. >> Um Right. >> But we don't have one right now. So, >> and we do have we do have or we've been
fortunate to get uh I think it's 25,000 now our marketing grant through TDC. So, something like that could really help us for uh Yeah. 20,000. Yeah. >> Yeah. 20,000. Yeah. >> Yeah. Cuz the progress report feels a little Okay. >> But no, that's a good point. We We need
a plan before we can start working on >> Right now, it's fly by the seat of your pants kind of. I mean, they've been doing a great job promoting things, but what's our plan for it? >> Exactly. Exactly. >> So, it's not find So, it's not find a contractor, it's just develop marketing
>> plan to find a contractor. I think >> just get a a plan >> and we can work with the PIO and as far as the town's plan too because we should, you know, it is part of the town. We should incorporate. I >> was going to say town, TDC, all
>> we may have one that I'm not aware of. Um, you know, Abigail, our PIO, might say, "We have one. It's right here." >> Okay. And certainly the grant that we got from TDC for the digital marketing is a major part of that, but it's only part of it. It's not all of it.
>> Right. >> Okay. Are we ready to move on then to the long-term goals? >> Um, I just need I need to look at the the social media. I mean, the actual website. So it said here, this was a
page on still on page two of eight. Okay. >> Uh publish a new website. Did was a new website ever published? >> We did. We had >> It says it was >> we had a new one. Oh, sorry. We had a a company last year or two years ago. >> Two years ago.
>> Two years ago that that revamped our but we put something in here about keeping it current. >> Yeah. >> Okay. So >> So update >> Thank you. Yeah. update the current website, >> the website and social media
>> and it is um interactive now, right? In terms of like, you know, renewing memberships and that sort of thing. >> Yeah, you can. Yeah. >> And we're I think at one point we were hoping to do buy and sell with our
museum store inventory on the website. I think that was a plan. tough >> but was um it was talked about. Yeah. We never it was not implemented. Yeah. >> And again that should be in our strategic plan to say you know um research
next steps to >> putting our inventory on the website. >> Correct. >> Where people could order a a Mount House t-shirt and have it shipped. >> Yes. Mhm. >> That's a lot of logistics to deal with with with the number of I mean, I think
that would be, >> you know, as far as I think it's not a short-term goal. >> That's that's a longterm goal, but I think it's important to put in >> I think that would be a nice say action item for >> find ways to increase revenue for the Mountain House. >> Absolutely.
>> So, >> is that longterm or short-term? Long term. >> It should be long term. It's It's kind of both >> because like we're going to be looking at our budget here. >> That's true. That's true. >> Next week and starting to write down
ideas and meeting with Karina and seeing what the wants and needs are, but we have to have those >> because if we come and just say, "Hey, we're not going to get revenue is what we have and but we want all the staff, we want all these programs, >> we need to come up with a way to kind of supplement that." So,
>> same thing with a membership campaign. How are we recruiting new members? How active is that? >> Yeah. >> I mean, do we have a goal for how many members? >> How many members do we currently have? >> Where are you? >> We're not really anywhere.
>> No, we're kind of back on where we were. >> We have, >> but no. Um, and those are, like I said before, they're measurable. Can we get to >> I don't even know what it would be, 50, 100 new members a year, you know, those kind of things. Did we hit that goal? Can we get 80% of that? That would be a
success. Can we have 500 new members next year? >> Correct. >> That is the marketing plan going up. >> Yeah. Revenue and other things too. >> Karina, how many members do we currently have? >> Uh right now we are probably less than 100 members about 80.
>> See what what we have found is the the former member list is far longer than the current member list. Correct. and I were working with that sending out the invitation via Ebbrite and um even the penetration of the 250 plus invitations
that were sent only 100 were open. >> Correct. >> They didn't open the mail. >> Yeah. Mhm. >> And uh actually last month I did send an email to all the past members kind of you know given
an incentive to come back and uh and we did get at least 10 10 new members from that. Um >> can you are you able to see if those have actually been opened? Do you get that kind of a metric? >> Yes. >> Yes. >> What is your opening rate? >> My I I don't I don't have that
information right now. >> Yeah. Because I I'm fine. Well, I must say that there is a lot of mail that I get that I don't open just because everybody and their brother emails you like a zillion times a day. >> Exactly. >> And there's only so much your threshold. >> Yeah. >> Yeah. So, but I I'll check on that.
>> Okay. Great. And we move on to page three. We were starting on that. And um I think we pretty much covered the programming and that we're going to work together
on that. Anything else on the long-term goal to um >> the programming? >> Should we add? >> Well, that was the implementation of the interactive museum store, >> right? >> On website.
>> So, okay. How about short-term goals? add new and revised programming to encourage new visitors and return. >> This is under the education. >> This is under education. >> Yeah. >> Ongoing, I'd say. >> Yeah. >> Yep.
>> And so all the the the progress report is going to be empty >> again. This is museum manager, right? >> Yep. Museum manager on that. >> Well, education too. I still I I don't mean to keep harping
on this, but how is that measurable >> exactly? >> Should we say we want to add >> two new programs? We want to add a new program every year. I >> Yeah, that's our goal. The ones
>> have >> Yeah. Why >> I think you know in terms of the actual current programming or the ones that we had before the budget shortfall we had incredible programs that I think just could be enhanced or perhaps um greater attendance but programs are already my
opinion it's are in place. >> I don't think our current staff and the budget could sustain additional programs. >> We're thinking long term here. I mean oh this is short term. You're right. This is short but for long term. >> Oh, we definitely got to go summer camp
program for sure. >> Yeah. But um so what what exactly do we have Karina planned as far do we have a once a month on our conversation um >> for the programming? >> I would say once a month um until we get
more staff. Um that that's doable. >> That's kind of the goal. >> Yes. >> One program. one program, >> not new program, right? But to run a program, we run the program. >> A special program, right? >> Special. Yeah.
>> Okay. >> And the summer camp, >> we don't need new. Yeah. We'll go on then to page four of eight. And then long-term goal, develop a summer camp program. >> What
>> was the summer camp program? >> Did we make any money? remember last time we had we hired a contractor to absolutely do it. >> Correct. And what um I don't particularly like that we will be
competing with Bayokes because they do have their own summer program. >> So does Bayok come to the Mountain House? >> Um they some sometimes they do schedule things too. >> They come out and either a tour or I know they fish out fish.
>> Sure. Yeah. Yeah. Yeah. You're spot on on that one. Be competing. >> But I think I think we could be more intentional on integrating the Bay summer program into Mount >> because it really isn't going to cost >> them. I mean, when we go that's a great
field trip and it's not going to cost them. >> You bet. We We used to have summer programs for them and that was been before Cover or Ian and they were very successful. In fact, what we did was at our auction, >> people would sponsor us. That's right.
For 250. >> Yeah. Yeah. Yeah. >> And I mean, we had eight, nine, 10 people that wanted to sponsor summer camps. >> That's right. >> And we offered them at our our auction raiser. >> You're talking about um ones ran just by mount house. >> Okay. >> Yeah. But that was though they were run
by a contractor, >> correct? It was a super science. Yeah. >> Science sort of thing. and and my my thought was did we make any money because we spent a lot of collateral, you know, effort at the auction selling
those things and and sponsoring kids. But but but I but I like the idea of working more with the Bay Oaks, putting their summer camp at at Mount House two to three times a summer or whatever it is on different programs, right? Or once
you have somebody who could run those programs. I was going to say it all depends on staff. >> I love it. >> Get your troubles ready. >> How you break that wall? >> How are you going to combat summer camp
with um Edison Ford with Lover's Key whole thing with the whole Bay Oaks? I this was a two-eek thing to have summer programs that are aimed at families that are vacationing and you've got a one one day a week every now and then or working
with bay oaks makes a whole lot more sense to me unless we get somebody who said I want to rent the sum the you know the afternoons for for all of July and I will do this camp and you will make this much money doing it
>> and we can do collaborations I would rather collaborate with >> I would rather support bees and you know than competing. >> Well, and then my my thing is if we expose them to mount house more often and we have all the fun things they can do. Maybe they'll bring their families.
Maybe they'll bring extended families or friends or you know exposure on that is is something. So I I would almost put that as a short-term goal because that's something we could implement. >> What summermate collaborate partnerships with summer camps? All of them.
>> All of them are partnerships with summer camp programs. >> I mean, obviously Bay Oaks will come. >> Not just some. What about after school programs as possibilities? Or is that a little bit? >> Yeah. Logistically, and the problem is we don't have as many kids on the island, right, as we used to. And >> like they don't get here after school
until 4:15. They leave at 6. Wow. >> So, with the busing and from out, you know, when we get a when we get hopefully get our new school here, >> if we finally can do that, um, that that might change. >> Mhm. Okay, >> that might change. It'll attract people, >> attract families um to come to the
island and live here. >> I mean, it it's >> trying to get on and off the island. You guys all know it's nothing, you know, it's tough sometimes, but >> I think that would be a short-term goal. >> Short-term goal. Collaborate with Bay Oaks and other summer camps in the area. >> Yep.
>> Yeah, those are very successful. Parents loved them. And we could even have a measurable goal by doing it at least two times a week collaborating with somebody. And maybe that's just Bay Oaks to start or once a week or >> let's do let's start with once a week.
>> About once a week. Yeah. And education staff. Okay. On >> and that would be um >> the Bay Oaks manager and our museum manager response shared responsibility.
>> Are we just doing Bayokes? No any other summer camp. So I don't know even how many there are. >> Yeah. So I would just say museum manager and you know obviously Neil's going to at at Bay Oaks is going to be all for that. So,
>> and that staff. Yeah. >> Yeah. >> Good. >> But I do think that involves some coordination in terms of um promotion uh to say that social media from Bay Oaks and also from Moundhouse will be sending
the same message, right? So, you're using both audiences. >> Good. Because those are great programs. >> Will Bay Oaks really want to do that? I mean, >> they already go there. They do. Yeah. So, it's easy enough to do. >> Yeah.
>> Okay. >> Okay. Um >> you had a bunch of kids. >> We're back to the short short terms and the volunteers. >> Good. >> And we've got the summer camp down and now hold periodic training for all volunteers.
And we've just had one of those. And uh I think we're pretty well set on that, aren't we? >> Yeah. >> They were completed. Although this does specifically say volunteer coordinator >> and I would would >> well number one at least.
>> Yes. >> Coordinator. >> Well, that's what I'm thinking. If we get our new because I was that's what I was asking you about. If we get our new education coordinator hired, she would be in charge of that would be one of her >> responsibilities or he >> Yes.
Uh, may I suggest that um, and this is a conversation I was having with Adam on several occasions that at the outset of every season that we all as CellCAD members are provided with a a schedule
>> for the entire season as to the lecture series and planning in advance so that they can be appropriately >> um, you know, put on everyone's calendar and you um promoted uh but that these are all in place. What I think what's
happening is that oh in two weeks you're going to have this. >> Right. Exactly. >> As Zcab members oftentimes the only way I would know about it was not because I was attend attending a SECAB meeting but was because it was I happened to be on on Facebook that day. Mhm.
>> So I just would like to see us as SECAB members get the advanced notice about the full schedule of to the extent that that's possible. I know there there'll always be cancellations, but planning in advance I think would be very helpful. >> Yeah. When just a couple months ahead
just so we would have even >> if you can do if you can do six months but >> and not only that but that's helpful for you know any kind of grant funding. You need to plan in advance. You need to let them know what the schedule is. >> Yes. and and I I agree with that. The past six months has been pretty
challenging in order to >> to do that. But um but definitely moving forward, we can we can definitely go. >> Yes. >> I I and excuse me if this is but
>> as a moun house member, I get notice of all of those things. >> Yeah. >> So, okay. So you would get that and not have to worry about Facebook which I don't do or have it at Cellcap but that would be Yes. So all Cellcap members
should be >> should be included >> Mount House members. >> Well I am a mount you are >> and I'm also a friends member but I think CellC needs to get this in advance to say that's a whole different thing. >> That's that's my conversation point and
I think that's a better >> okay so that's a different goal. So for yeah for for planning purposes that really really helps on dates and you know if you're going to be out of town also lets us know is the strategic plan functioning >> yes >> you know is there's some ownership okay did you
>> did you do this >> that's not volunteers though where are we under education >> that was under education >> the lecture series >> yeah so let's wait till we get there >> well we were through there
>> we did that >> yeah this we're on volunteers right now. And we did uh talked about the summer camps and then now we're talking about the training and and just an advanced Yeah. Like in a little advanced calendar
of meetings, lectures, uh special events that we would that would be coming up and then that so Cellcap would know rather than relying on Facebook >> and hey Karina. Okay. Any more?
>> Thank you. Sorry about that. >> That's okay. Quite okay. Okay. We're going to move Whoops. Review current and job descriptions with all volunteers. This says completed. >> So, whose job descriptions?
>> Yes. Review current job descriptions. >> I believe that means the volunteers at the very bottom descriptions. >> Very very bottom. But but four of eight. >> So you review a current >> maybe not job.
>> Yeah. >> Tasks or >> ro >> roles. Yeah. Ro >> job description. So you know what is the difference between the >> education coordinator and the this and and >> oh
>> Karina is the administrative director or whatever. Is there ever going to be a museum, you know, somebody with the archaeology and museum qualifications once we get the money and you know where is that in the in in the thing, >> right? >> That's true.
>> So, the different staff duties. >> Okay. >> Yes. How about that? >> Um, yeah. >> So, Okay. But it says completed because I know >> I took this I took this as um their the volunteers job description. So, correct. Yeah, that's how I thought too.
I wouldn't I wouldn't as a probably an HR would probably not like to use that word job description. >> Okay. >> They would like to use role like I like that you said that um >> or >> well here excuse me >> responsibilities
>> right uh in here in the volunteer handbook it shows us volunteer opportunities. So, we have beachwalk guide. We have museum um museum dosent. Um let's see what else kayak aid
>> and that goes through that what they would be doing and and the description of what they would be doing. >> We do have that. >> Okay. Good. >> Yep. >> All right. In the in this the short-term goal was to hire a or appoint a volunteer coordinator. We don't have that. >> No.
>> Right. So, whose job is that now? Well, it was the uh it is it's always been the education coordinator job part of their job. >> Just need to put down under shortterm term goals. >> Um the education position is responsible for the
volunteers. >> Correct. >> Okay. I think we need to put that in. >> Yeah. You one thing I have problems with this is that they have all specific names. >> Well, that's because these are the tasks that we're completing. I I know I know becomes very dated but it but yeah and
and >> and maybe maybe our goal is as staff and with cellap is to have a volunteer coordinator >> even if it's part time >> it would be wonderful >> I mean that would be ideal but we just don't know what the budget's going to
bring but it could be a goal of ours to have a volunteer coordinator >> apparently we wanted one wasn't it always one of the volunt one of the educational coordinators was that had that as their part of their role. >> Was it their actual job title? I don't >> I thought it was in their job title. It
wasn't the whole job title. >> I remember going back to Penny when Penny when Penny Jared was it. >> Um cuz I once said she was the volunteer coord. She said, "Well, my title is actually education." Yes. >> Education coordinator. >> And >> yeah, I guess it's the logistics of what
we want to how we want to say that. >> Yeah. >> So, >> so how do we want to say it? I I don't know that it >> if is it necessary? >> I I don't think a specific volunteer coordinator ma makes there's not enough
there not enough of us to coordinate to make it a full-time job. >> Yeah. And I >> I mean it really is part of the education >> education >> person. Sure. >> Yeah. >> Yeah. >> And and maybe there will be two education person. They'll divide the duties or something but >> I mean there used to be two education. >> What do you think?
>> That's our goal. >> Yeah. I'd like Karina's thoughts on that. Tell me >> I I agree with um Becky that we don't have enough volunteers at this time to assign a a person that that's fine, too. I just >> Okay. So, we can take that one out then
because we're not interested in hiring a a volunteer coordinator. We're interested in hiring an educator. >> Correct. >> Right. And that educator is part of the job responsibilities is to manage the volunteer. >> Correct. Falls under their their
So we can put that in. But the education person would also be the volunteer trainer. >> Yeah. Yes. >> Train and schedule. >> Exactly. >> Yeah. And actually that's the way it's always been. >> So that that's a responsibility of one of our staff. Do we want to say >> staff?
>> Train and Yeah. >> We want to >> get x amount of new volunteers a year. I mean recruiting >> as a goal for that education coordinator volunteer whatever we want to call it >> number of training sessions
>> and then we have >> training sessions would be good >> that would be good training sessions and and and and recruiting new volunteers >> well there was a doent training um program that was pretty defined and I think they had a certificate at the end
right I mean it was very formal which I think we need to bring back >> I And that would be the responsibility. I don't know if that's part of the job description that we now have, but that that should be in and so we can say when she's hired or he's hired that there are
12 volunteers currently dose of volunteers and our goal is to have 20 for the following year >> as a as a measurable goal. Yeah, I mean maybe you know Becky to your point there isn't that many >> volunteers that would should be some of
our strategic plan >> to increase volunteerism >> at mount house. So I would like to put a number towards it. So it kind of motivates people even if it's three. >> Well yeah I don't know how many we have. How many do we have now?
>> Seven or eight volunteers. That's I mean it can't be a lot but >> not just about um >> how many of not are on the books but are never there >> on the books never there well now because of the >> I'm coming back
>> um four that are always there and uh about 12 that um are kind of yeah >> that also means I'm being devil's advocate on on both here is we need that stuff for them to you know, and and it
probably always is, but get a >> Well, Karina and I have had that conversation that we should there should be little projects that we can take on. I mean, back in the olden days, I mean, we we would put price tags on on merchandise and we would do >> all kinds of stuff.
>> We wrap. In fact, we would shrink wrap the books. I mean, >> we strip the maho branches to make whatever we were doing with that stuff. Cordage or something. >> Cordage. Oh, yeah. >> Oh, the cordage. >> I miss cordage. Yeah. >> Sessions.
>> I also remember when they're like two dozens at least two dozen in the morning and two dozens two different do >> in the afternoon. Those were the good old days. >> That's when we had an underground. >> That's when we had an underground. >> Yep. >> Well, then >> you guys can help build the underground >> and and see how this is in my head.
>> Yeah. And and we and we were full. >> True. >> We >> Okay. So, I want to go back to this short-term goal >> on >> for volunteers. hire an education coordinator and we're not going to do a volunteer coordinator. So that shouldn't even be here.
>> We need to hire an educator. >> It's just a designated as a >> Yeah, but that doesn't come under volunteers and then periodic trainer. >> Well, that's true. >> Or I guess it does >> hire an education coordinator and then secondhole periodic trainers training
sessions. So then you can get number of sessions and number of new volunteers if you want measurements. >> I think recruit, train and schedule volunteers >> and I think increase volunteer base from
>> X to X whatever those numbers are >> and that's for staff to figure out. >> Yeah. >> The goal >> is that shortterm and long term. And I think that would be a measure of his success going forward when we review this next year.
>> So that's number two. >> Um >> yes. >> Yeah. >> Okay. >> Anything else to add on that? >> So what is the language? >> Yeah. >> Recruit, train, and schedule volunteers.
And that would be the education >> coordinator. >> That would be the educ What does the education uh job? What is her title? >> Education. >> Education coordinator. >> Oh, education coordinator. Okay.
>> So, the first is to hire Oh, do we have a target date as to when we're going to actually bring >> ASA? Yes. Yes. >> Yes. It does say we're getting close. We're getting close. >> They're interviewing. >> Yes. So 2026. >> Yes. >> Fall. By fall.
>> Oh yeah. >> I hope so. >> By summer. >> By summer. >> When we find the right one. To say that >> we are actively doing it right now. They interview. >> So we're looking just for that right person. >> So I I don't want to I hate putting a timeline down to I mean yes, we're
pushing it. We're already doing interviews. We just have to find the right one. >> So >> we don't just want to hire. >> It's in the process. >> So that never works. No. Okay. So, >> I think we can just say interview and hire an education coordinator, >> right? Under under
>> Well, that's really Yeah. And that's staff. >> So, okay. Well, then we on to number four under >> I want to go down to number three. And and you know, Jeff said he read it as to do with volunteers. I read it as what
for volunteers to know what the staff jobs were. And I think you're right, Jeff. I think so. defining a review >> role description >> define responsibilities of volunteers >> and that would also be the education
staff. >> Is that part of the training? >> It it's uh it's part of the volunteer um handbook that I will be sending everyone so that you can review it. >> We could probably eliminate that >> on here. It's completed >> because it's Yeah, >> but I see your point too, Becky. We were
both right. How about that? that work >> that they need to know our roles too. The staff's role. >> Exactly. Exactly. >> But that should be in part of the training. >> Correct. >> Yeah. Exactly. >> Because it was like I asked Karina specifically what like an educational
director does what you know because I wasn't familiar with what their actual roles were. >> You could have an education coordinator here. You could have one in Minnesota and they're going to be totally different jobs. Totally different. And in here in my many years,
>> um it was anything you know about that is true, you can tell and when people come and you can talk as long as people will listen to you and you have to give them permission to move on. And then and then somebody else came in and said you welcome just welcome people
>> and and the education staff will be the ones to give them all the data and the this and that. And then there was sort of like, yeah, well, we don't really need you. Could you just stand down here and unlock the door? And the darn key didn't work >> um for the most part. So then you had to
call the staff. So our role as volunteer doses has changed, >> right? >> And and so we need that definition. >> You need that clarification. >> Yes, you do. Exactly. You do. >> And I think that that is already in when Karina says they'll they'll say if you're doing a beachwalk, this is your
what you're going to be doing. If you're doing a tour, this is what you're doing. If you're going to do kayak, >> help out with kayaks. This is going to be your role. So, hopefully that'll that'll clear that. >> Okay, that works. Okay. >> Are we eliminating number three or we're adding that? >> Uh, number Well, I don't know.
>> I think the training will encompass all of that. >> Yeah, I even think number >> five we can eliminate. We can go back to number four. Obviously, that's important, too. >> Conduct an annual volunteer appreciation event. >> Yes, we just had one. >> That's that's done. Completed. Beautiful.
Yes, I I'm at the minimum. >> Um I think it's nice to, you know, just one time a year is >> like you have to do it. I think if we periodically do it, maybe just recognize volunteers and have an annual
appreciation event would be better. >> We expect it. >> The annual event. >> Sure. >> No, that yes, but I think we could, you know, even with our staff, we need I need to do a better job. I mean, I go around say thank you, that kind of thing. But it's always nice to have it in your brain like
>> Yeah. There's an event. >> Yeah. Yeah. But you with an event though, it becomes social >> and everybody gets to know one another a little bit more than in and out in and out, right? >> So I think with both, you know, appreciation and and the field trip
>> and it also in in the in the before times, uh, the volunteers, we used to organize ourselves and go on additional ones who were beyond the budgeting for the town. So we would go on captiva cruises >> and yeah we would do lots of stuff
>> and >> which we can always do as volunteers. >> Right. Exactly. I mean that was it. I mean you create the environment for the volunteers to get to know each other and then the volunteers like oh let's get together and do this. >> We'll just have a published meeting on
the pirate cruise. How about that? >> Nice. Okay. Um, develop a new volunteer checklist. >> I'd say what would that be? I'd say skip that one. >> Skip that one. Okay, great. Then we're
on to long-term goals. Interview all volunteers and assign jobs according to qualifications and interests. >> That's managing volunteers. That comes under the job description. >> Yeah. Yep. Exactly. Exactly. >> So,
>> and actually that probably should have been a short-term goal in general, >> right? Yeah. Exact. Exactly. >> And the manual's been done. >> We're changing it or we're dropping >> dropping it. >> Are we dropping it? >> Yeah, it >> I think it's given. >> Yeah, that I think number seven though.
I don't Maybe we could um >> That's done. >> It's done, but does it always need It always needs to be looked at. >> Always needs to be update or review and update. >> Update and update. >> Update. Yeah, update. >> Update and revise accordingly. >> Because you know what's going to happen? And you're going to look at this and
you're going to say, "Oh, it's complete. I don't need to look at it much." You know, see if there's >> any news. I know I'm going. >> Exactly. Okay. And museum collections short-term goals. Secure existing collections.
>> I still ongoing. >> I would not say that that's complete. >> We are doing that in spades. Oh my god. Briana is just doing she's done just fabulous. If there was ever anything in our strategic plan that we are doing extraordinarily well is having on board.
>> Plus, have you seen what she's done lately, too? >> No, but I'm going the other next couple nights. >> Well, you'll see Saturday. She's been working really hard to get everything done. >> I'm so impressed with her. >> Oh, everyone is. So, we want to keep her.
>> Please do not burn out Brianna. >> She was a big discussion at Cell Cab and we're all pinning a rose. >> Absolutely. >> Yes. Yes. point her to this section of the meeting. >> Yes. >> Oh, that was one thing in the minutes. Um, her name wasn't spelled properly. That's when
>> Oh, wasn't that? >> Yes. >> Remember that's a third party, so it's >> Yeah, >> those things happen. >> Oh, I'm sure they do. >> Yeah. Yeah. >> Oh, >> and yeah, I mean with with particularly with names. Names can be spelled a gazillion different ways. >> Tell me about it. Yeah. >> Yeah.
>> Okay. >> Get spelled in interesting ways. >> Says Yeah. Yes, it's been >> and long-term goals develop collections policy >> time >> again update I think we could review and update >> and it's a collection management policy
is it not >> so I think that's I think it just say collections management policy >> that has really been a big big accomplishment this year >> I have to thank Adam for that he really did >> he did he did he did push on that he did
>> I am >> yes and maybe he would have done it on his own, but he certainly had somebody speaking in his ear frequently about the importance of all that and how we had nothing. That was part >> I mean years in the making. >> Yeah.
>> Years in the making. So, thanks. >> Thank you, Becky. >> Yeah. I mean, that just it surprised me when we didn't have one. I mean, the Mont House has been there for how long? >> It was embarrassing. >> So, I I agree that that's a big thumbs
up. Well, and in in um no short measure, it was the combined effort of staff and the cellcap group that forwarded that um initiative. Um and the hard work of uh that summer's worth of our getting
together was it once a month for a year to do >> to do the workbook correct >> of a am now in no way are we done with that just because we did the one collection management policy and also then define the roles of these various
entities which was another huge project both of those now have been done but there are that many more things left to do so I don't want to lose that momentum um and hopefully you know we can just get on to the next element of seeking accreditation but the long-term goal is
to secure a am um um designation >> designation accredited institution >> now longterm >> how about phrasing it as continue to pursue accreditation >> or secure accreditation secure
>> as a long-term >> a long term and And Barbara, we've done the first couple steps and what is left to do? >> Oh, um there's >> which I don't think a lot of people >> right. There's there's um uh
stewardship, there's um uh governance, there's uh accountability with regard to budget. Um I'm trying to remember now all the other elements that you know haven't really been touched on yet. Mhm. >> Uh used to be years ago there were three
levels. There was map one, map two, and map three. It's not done that way now. It's done really more as a fluid one. >> Okay. Okay. >> The document what the next step is Karina gave. Yeah.
>> Right. Well, we did um the first one, right? Um but now we have the uh there's three three more. One is community and audience engagement assessment. There is an education and interpretation assessment and it's a collection
stewardship assessment. >> And I think we're we're kind of we're not there to even address the education because we don't have an education staff person. But I would venture to say that once someone is hired and that person is trained and running the education
program beautifully, then we can then maybe work work on that part. >> Correct. Yes. Um, but we're not getting we just don't have staff, >> right? But okay, we do you keep kind of keep an eye on it because you're so you're so, you know, wellversed in this
and then when you feel that we're ready to start our next section, we can >> Are you going to put me under responsibility? >> Yes. Yes, I am. Yes, Barbara Hill. Definitely. >> The only thing that I wanted I can't resign from this. No, no,
>> definitely not. >> I'm sorry. >> And the the only thing I want to add on that is that it used to be free and that's how we started, but it's no longer free. >> Um the fee is around $6,000 per um
section. >> Wow. >> So, that's a huge change. >> It is. It is because it was um the >> I bet I know. >> Yeah. It's so There's funding that probably got cut. >> Correct. What I'm sure that's Yeah,
that's exactly what happened. >> I bet there was a grants or something federal appropriations that allowed this to happen and they still want to continue the program, but they can't do it for free anymore. So that's that's my thought. >> You're talking about Washington
>> because we went I mean I know that Adam and I mainly Adam, but you know we we met about it. He applied for like 33 grants and >> yeah, >> all but one got cut and there it didn't apply to us. So that was just hopefully.
>> Well, okay. I'm not getting >> There you go. >> Yeah. >> And new leadership. >> We feel we feel the pain. >> Yep. >> Exactly. So there is another option if we want to kind of go um I mean continuing that um there's a self-study
program and it's about it's probably $3,000 that we co that will cover the whole thing but it's something that we have to do on our own. So that's that's another option. It won't be at as expensive and um
>> and we can continue on working. >> So I wonder if there there's an OP funding opportunity from some group, >> one of our local >> to to attain for accreditation.
>> Yeah. I I wonder if that's something I'm I'm well I'm the liaison to the friends. I would be happy to bring it up at the friends meeting. Is that something that they might be willing to consider funding? >> Right. I I I will think so. >> I'll I'll bring it up. I'll ask to have
it on the agenda. >> Um, may I may I suggest that a AAM accreditation um pursuit should not just be under museum collections. It should be under >> general management. I mean true I don't
believe it belongs under museum collections. Certainly the collections management policy did, but the greater goal of achieving AAM accreditation should be a general long-term goal. >> Yeah. >> And that should be the responsibility of
the museum manager >> and I'm happy to help. But yeah, no, that's a big thing. >> Yeah, that's a main goal. >> Okay. >> And it's 6,000 Karina. Uh 3,000 if it's for a self. >> Would that go under revenue and
development study >> and six for the six for the staff? >> 6,000 operations for um >> if we continue through the MAP program, >> the the three different ones that we still have to go through is 6,000 each.
>> Each each >> each. that's probably too rich for for the >> that's why I my suggestion will be to you know continue with the selfstudy so that um you know it it will continue
to to improve and and and work towards >> all right so I'll I'll ask to put the the funding if they would consider at least partial funding for the 3k >> okay thank you >> Karina can I work with you on the reorganization of the strategic plan
because it seems to me that marketing should not be the first order of business. It should be something like operations which is on the very last. It's preservation and operational and that's where the seeking or the achieving of the AAM accreditation such
as the National Register of Historic Places. This is on page seven of eight. >> Mhm. >> That those are you know short and long-term goals that have primary function from which all of this is. So then the other subcategory would be um you know
that would be operations and then the subcategory could be preservation and museum um you know like the artifacts could be under that and programs like education would be the third category. So then you have education volunteers
and then marketing would be under that because it seems to me that marketing first is not the appropriate >> right emphasis >> right and I believe that when this was done was um
it was followed by the original strategic action plan from 2016. So um it was just following that that order. >> Yeah. No, >> I like that idea. >> I think if you all want to discuss and
maybe make a motion about letting allowing Barbara to meet with >> and rearrange rearrange the order and we can do it on your computer. I'll come up and we'll just kind of switch the stuff around. So, I think putting the emphasis
on the proper syllable is key to kind of understanding under what category are we talking whether it's a program that would be under education would be on the program. Correct. >> Yeah. And I'm not suggesting to anyone that Barbara be that person. But if
anybody wants to nominate somebody out of this kind of I would like to make a motion that um we we accept Barbara Barbara Hills volunteer volunteering to um to revise the organization
of this uh strategic plan along with Karina um to to make it make more sense. >> Thank you. >> That's good. I'll second that. Okay. >> Thank you. the excuse me I can't talk the motion has been made I know
>> exactly >> for Barbara Hill and to volunteer to reise the I can't even talk the strategic plan along with Karina to provide better understanding um notes so we can work on it perfect
>> um I have a vote please all in favor >> I I >> and I would just like to comment Barbara, you do an amazing job of pointing out the things where we need to restructure. You have an eye for it that is >> very much important and needed and thank
you. >> It was my job for 30 years working for nonprofit cultural organizations. It's kind of, you know, >> in your DNA my yeah memory. >> I hope you don't mind me throwing that at you, but you're so good at that and
you understand it and we kind of go >> I've been around the block. I've been around the block. Yes. >> So, I think we can go through and just at least talk about the other categories and then if you want to reorganize then we'll bring it back next meeting and kind of talk about what you guys >> Oh, we're at our favorite part now.
>> Okay, we are on >> Sorry, excuse me. I had a little tickle there. Okay, we're on page um six of eight and exhibits short-term goal. We have the stabilization of the
underground which we've y talked about archaeological resource. Um do we need to what ongoing where we've I mean um we're >> I mean that that's going to have to
happen. It's just it's it's it's not done. That is the goal. >> That is the goal. It is. >> And so it's not We just take out those days. >> That's the goal. >> Mhm. >> Right. That's our short term. >> That's the shortterm.
Well, depending I think of it would be to uh >> conduct a study. >> Conduct a study >> study or get people >> the stability is to access professional >> get professional. Yeah. Yeah.
>> I mean that that's >> that's very short term because we're already doing it. >> Yeah. >> So I don't know if we want to >> add that on there or >> Sure. Because then we can complete it. >> How about continue? >> Yes. Exactly. >> Right away. Yeah. Easy win. >> How about continue?
>> And that is the job of the director. >> Yes, it is. Yep. And then the director does that. Okay. I think we pretty much gone over that. Identify and employ rotating exhibits on topics of special interest.
>> Let me ask, we had a whole thing on moving everything around. Does that get put in here somewhere? >> Shortterm goal. Get that done. >> Could be. Yes, >> we could win on that one, too. >> Darn it.
>> Have to bring gold stars next time. >> Drink some coffee. I have some water. >> Take a take a second. Oh yeah. >> Do you want water? You want a coffee drop? >> Got water. >> Got it. >> Do we have the staff to make that possible? >> I think once we get the education
coordinator in place. >> Yes, we can make >> Can we put Ellen in charge right now? >> Yeah. >> Ellen, you speak right now? >> Oh. >> Oh, yeah. Please. >> Oh, for right now. Yeah. >> Yeah. Go on. >> The exhibits. We can do that, too. >> Sure. Of course. >> Give me your Look, I'll bring my shovel. Great.
>> Uh, okay. So, are we have we decided that we're going to identify uh and employ rotating exhibits on topics of special interest? I mean, isn't that that's in process, isn't it? >> Yeah, but I think we should always be looking at that. >> Okay. I do too. >> I mean, even in the maps, it it did have a kind of an outline of rotating
exhibits every It gave a timeline, I think, >> right? every so often, you know, but >> we do it's ours is a little more unique where it's, >> you know, a little the main ones will stay because it's part of the >> area. I I I'm thinking that going
forward this is going to be easier to pull off on rotating ones as as Brianna continues to make progress with the catalog. She could have special things that she wants to have and I think we should focus on that. have a special exhibit that's on limited time only >> for any number of months you can come and see these exhibits and just because
there's a limited >> I mean that would increase >> even increase attendance more >> exactly >> there are also the possibility of of coming up with small exhibits that could be taken somewhere and put on walls like
the library town hall of be beach school or whatever whatever you know just >> you know sort of to take the place of that trailer that won all those awards Yeah. I mean, that was before my time, but I know I or knew aware that they had a they had a movable thing you took to
>> schools. Yeah. >> Or or that you or that you take and you know, it would have to be not anything that's an actual artifact, but you know, that can be put up or pictures or, you know, just some sort of small display that
>> Yeah. >> that down the road we could come up with. So, that would be another rotating exhibit. definition. >> Yeah. >> Okay. >> So, that's ongoing. So, that's that's a Well, it's it's director, >> manager,
>> staff, volunteers. >> Yeah. >> So, can you talk again? >> I think I can talk again. >> Okay. >> Excuse me. I get that tickle and it comes and goes and I never know what's going to hit. Um, okay. We're down to number seven. Revenue development,
short-term goals. conduct an annual member appreciation event to cultivate new memberships which we do. >> Yeah. >> Yeah. Annually scheduled and scheduled I
I would say be vague on the schedule. Scheduled as >> staff and to be to TBD. >> Okay. continue to develop new products for museum store to enhance the programming and profit. I think Brianna's done a lot of that.
>> I think Karina, especially with the rotating of what we had in there, >> the new stuff that she's been >> right >> been putting in thanks to the friends again. I think they paid for >> to have us get a lot of that in there. So, >> and unique merchandise with local vendors and things. It's really It's
quite good stuff. >> Yeah, it is good stuff. People come just to go shopping. Of course, of course they do. Yeah. >> Definitely. >> Speaking of, because this is a revenue question, >> um, is there a goal in terms of what
revenue you hope to glean from the museum store in terms of net >> revenue? >> That's something that we'll probably talk about or we will talk about during the this budget talks to see what kind of where we're at. If it's going up,
we'll continue the upward, you know, probably that take a percentage up. >> Is there some data that reflects what our profits have been the years past? >> Um, over the I mean, since probably
after the storm, we have some data about a revenue >> just since the >> Well, we I don't know. I don't know. >> Yeah, we'll have to >> we'll look at the files. I we haven't I haven't specifically looked at that, but >> I mean it seems to me that would be the purpose of running the store is to, you
know, gain revenue. I mean, it's not supposed to be revenue neutral. >> No, not at all. >> Right. You're supposed to be making at least double what your uh what your expenditures are. >> So, I'd like to see those numbers. >> Yeah. Trying to pull them out. >> Is that kind of the benchmarks in the
museum world? Double your revenue. I mean, >> yeah. I mean, you ought you ought to be able to get 200%. >> Okay. So, if you're spending 50% and you get 200 back, that's a good museum store. If you're only, you know, meet
meeting your your um expenditures goal and you're using a bunch of volunteers, >> that's not a good sign. That's that's just wasting a lot of time and energy, >> right? >> And valuable space. >> Didn't Anita help with the pricing and
and, you know, making sure it got a two key markup >> at at the very beginning. >> Yeah. >> But that was like 10 years ago. >> Well, that's true, isn't it? >> Yes. At least 10 years. >> It's 11 years ago. >> How many years ago was that? >> It's 11 years. Yeah.
>> You don't have somebody with uh >> retail experience doing it now. Is that what you're suggesting? >> Right. Doesn't Sandra have retail? >> Sandra does have retail experience. Yes. >> I worked at Foot Locker as a college kid.
I think you all have retail experience. I worked at Sears when Sears >> but I know and the nice thing is with with right now is that we've asked the friends to help us out in purchasing that merchandise. >> So it is almost a lot of it is >> all profit. >> Okay. That's and that's that's
measurable and that's also reportable as a win. >> Yes. >> And in terms of budget come budget time that's a strong suit for you to play. >> Right. That's what the that was the friends that's when the friends got their big check that they presented to town council. I know that was beautiful
>> and we provided that money was earmarked for >> merchandise >> and I also think with as the island comes back from Ian >> and we have a very quiet summer for the next 45 years >> you know you cannot compare
>> to anything >> right before Ian it was co >> and that everything's been horrible but the point about if the museum store is not making enough money to pay for the merchandise, pay for whatever you know the the the 3% which the town pays and
and pay for the people that are manning it. >> Then it should be taken then we should sell it off and put an exhibit in there. >> There you go. >> There you go. >> Which I'm sorry about because that's where else would I do my Christmas tree. >> I know. I was going to say I always like that.
>> Yeah. That's one thing I'd like to see in marketing too is our gift store. It's a, you know, especially on the island now, I mean, we have, there's no place to shop >> and we carry quality merchandise. Right. Right. >> And I think it should be emphasized that
we have a gift store right here. I know some people come there to shop. >> Yes. Yes. >> And I think that also putting the store online >> that will be also >> and that's where the online sales would go in there and short term. Exactly.
>> Correct. So that'd be number four. >> Increase revenue. >> Increase revenue. >> Net revenue. >> Yes. Net. >> Net. >> Net. Not gross.
>> I've got it underlined. All right. anything more on on our revenue. I think our attendance has been quite well. >> Well, long-term goals and I think that that's a big one >> to develop and publish corporate sponsorship levels that define benefits
for both. >> Where are you? >> Bottom of six. >> Yeah, it's bottom of >> it's still on page six. >> Page six. >> Okay. Gotcha. >> You know, really thinking about >> Yes. >> I don't want to sell naming rights to the underground. we're not going to do
that kind of stuff. But sponsorships of we need a structural engineer, sponsorships of oh my gosh, we aren't going to be able to do this. We need to enase the thing in glass or whatever needs to be done. We need >> we need money to do it and and we would
be happy to name you as a sponsor and put a very small plaque up somewhere that can be seen. >> So, we're developing that for um >> for parks and wreck right now and townwide. So the the at least for the parks and recck department is
>> we're putting up almost like a wish list and part of the the long-term planning is do we think we're going to need a building in 10 years you know and at least you know while we recover we can you know even the shortterm stuff like we need uh maybe a shade sale somewhere
we can put it on the list where somebody calls up and says I want to donate here you go to our website here's what we can have so and then we can if we have a And like in 10 years we have a new building, we can start to put well when the budgets get a little better, we can put
money towards that capital. Um when after we repay the bridge loan, of course, but um so then we can have goals set for those where you can put to put aside a little bit each year and then you have it. So you're not looking for the full that's like $10 million all at once.
>> That's a great idea. That is a great idea. >> I think we should when they write it, we should get it. >> The plan. >> Yeah. when Bay Oaks does theirs, then we would we just copy it. >> Yeah, it's basically just what I I mean, right now it is what I it is what it is. We're just we're thinking of ideas and
Borc's thinking of ideas and staff are thinking of ideas, >> you know, that we want to incorporate because we're also doing our strategic plan for Bayo. So, that was part of the conversation was >> okay. >> Um, plus we, you know, you run into every once in a while you'll be like, yeah, I want to donate this, but it's
not really a huge need for the moundhouse. And you can say, "How about this instead?" You know, we have this list of things that we really need or even want. >> You know, say we need >> a new roof or we need something, you know, that can be something that people can go on and and actually
>> um look at fundraising for and that can be something the friends possibly do events for those kind of things. So yes, I will definitely share that along when but just start thinking of it a little bit. >> Okay. >> So is that an assignment? I mean, it sounds like developing that list is something that would have to start with
Karina and >> Sure. >> Yes. I mean, the short-term things, what what is the need because of our budget situation? For sure. It it's actually very handy now, but you know, what are we going to need? Do we need extra money for program supplies? Do we need a new
picnic table? I mean, even little stuff like that that adds up that we may not have the money for right now because of the situation we're in will be helpful. Some might just look at it like I can do a picnic table. I think that was the original intent with Teresa Schaver as
the first museum manager who would say to friends, "Okay, here's the menu of things that we need for the following year. Your fundraising goal would be to select what you want to support and then you get your name on." Like the lecture
series, for example, was part of what the friends sponsored that year and subsequent years. But that the the friends wouldn't drive the boat, they would support the boat, right? Which I think is is maybe a friends of the Bay Oaks conundrum as well because sometimes
the friends will I want to do this but no that's not part of the menu of opportunities. So the clarification again of which roles is so important. Right. Right. Right. Right. >> Okay.
>> Anything more on that sponsorship or Yeah. And then I guess just to pull it full circle, if a corporation wants to, you know, they can put their name to it, maybe it's a little flag or something. So, >> right. Well, and I think that brought up a larger question about gifts and donations and what the town's policy
that goes back to what we were talking about the last couple of meetings >> and that's in the works at the town level. >> I don't know that that needs to be part of the strategic plan, too. >> Do you have any sense of how far away it is from being done? Uh well, the fact that it's being openly discussed in
council means that it's making progress and it should be within, you know, there's a bunch of things that are on the docket, but it's not a it's not a a heavy workload item, >> right? And it and it and it the benefits are legendary.
>> Yeah. And it spells out exactly what what happens when you get a donation or >> that's what we really need. What's the process? Do you like for instance I've been kind of developing it a little bit with with Dr. Cole W town manager >> and
>> you know just like what is the parameters around donating? Can you actually pick the spot? No, that's not how it works. is is that if you want to donate something, it's it's if it works for what our what our plan is, if it fits on the if it fits on the whatever
the field, let's just say for for Bay Oaks, does it work for our our long-term planning? >> Is there a lot of cost involved to maintain it? So, all those things are in there in the donation policy that are right now it's kind of like, yeah, I'll
donate. >> Yeah. And also naming rights. >> Yeah, that's a huge issue. >> That's that's a big one. That's a tough one. >> Sorry, my mic I don't think was on. Um that is a tough one. Um there's conflicting u thoughts on that. Not necessarily. We haven't had that
>> that discussion too much with the town, but I know in general there's conflicting reports on should you name something after a person. >> That's a lot. Please do something about it. Yes, cuz we really >> I know that there is um language in there and taking into account whether or
not people are alive or how long they've been deceased. If you know >> there is guidelines of best practices you should follow for those sort of things. >> Okay, good. It's good that John, I I would appreciate if council would take this as a front burner item because we
all as advisory boards are in often times very sticky situations and personal decisions and we need that order from you as an ordinance to say what is the town's policy. Not our policy per se, but that's where the bug
falls on you guys. >> Absolutely. >> Okay. >> I'll help push that through. >> Okay. Sooner the better. >> Yeah. Right. Exactly. >> Yeah. And we don't want to lose the window because we we were everyone's poster child of we want to help and that window is quickly closing and if we want
to reap any benefit from that, we're going to have to have it ASAP. >> Okay. >> Okay. Thank you. I appreciate that. Uh did we touch on continuously divine seek to define and offer? Yeah,
>> let's just do it. the revenue revenue sources such as bus tours, grants, special events, music on the mount. Okay. >> I think that's ongoing. Yes, >> it's part of programming
>> and director and successful. >> Well, is it a museum manager? >> I would say museum manager. >> Museum manager. >> Okay. I don't think volunteers should be part of that. Um defining the revenue, do you?
>> Yeah. No, we were the executors. >> Yeah, they would be part of like a special the special events that happened, I think. >> But that would be under the direction of a staff. >> You're right. Yeah. I don't know. >> Staff. Yeah. >> Right. >> Okay.
We finish with that then we'll move on to preservation operational short-term goals. Achieve listing on national register of historic places completed. >> Got that done. Replace AV equipment in
the underground. >> Well, what about consider consider somehow replacement? Can it can something like that be shown upstairs somewhere? >> You mentioned that in my notes. Should we change that into exhibits like as
part of because we have stabilization of underground however we worded that. >> I mean I >> there you go Barbara. >> Yeah. I don't think this needs to exist as a standalone category. >> Exactly. Put it in the right spot. >> At the at the time it made sense because
it was very old. >> I mean not old time. Yeah. >> Yeah. Way from the time change. >> Yeah. >> Yeah. I don't think on here we have the botanical garden area either here which I think should be
>> uh you know in other words we want to preserve the original botanical garden >> is that part of the I mean is there a new landscape >> that's under operations >> um
>> preservation operation >> preservation I believe that our goal is to uh have all native plans. >> Mhm. >> Um that >> which eliminates the scientific and medicinal. >> Correct.
>> I'm not voting for that. >> Okay. >> So, I guess that needs probably to be a topic of discussion as to what the what the plan would >> take out stuff that is not >> Sorry. >> Would you take I mean, would you take out some of the things that are not native?
Would that be part of it? I certainly agree with all native plantings, but um there's an awful lot that's not native that >> like the fruit trees intentionally done. >> It was nice little garden, >> but most of them are not there anymore.
>> They didn't survive. >> They didn't survive. >> And and some of those things, you know, like all the the um the mango trees that were wonderful and then they died and they're not there no sense to replace those. But, you know, I'm thinking there's a Mrs. Long's last bugenvilla
bush that's down halfway down all the way down the lawn or um for a long time the jackaranda was left over from her. It's gone now. But and I I can see not replacing it but you know cutting down the moringa trees I think would just be >> we don't >> criminal. Right.
>> But it is not native. >> But they are not native and and you know they are worth they are worth talking about I think. >> Yes. Wait. So I I'm I would reconsider the medicinal and non and and what
scientific >> garden the dooopropha trees. >> Those are not native >> of cultural interest >> of cultural historical. >> It's the original plan, >> you know, and and we we typically have signage for all these or we need to get
back to it. So we could note some of that on there maybe is >> because they're they're not they're not invasive. I mean there's this notion of Florida friendly. So they may not be native but they they do well at it. >> Florida friendly friend. Yes. >> Yeah.
>> Okay. >> Salt tolerant. >> Salt tolerant. Exactly. >> You know, and I don't know if there's any plans, but there was a papaya tree and those papaya trees seeds were found >> way way down under in Pineland. So those
>> those are native. >> Okay. Oh, that's the question. What constitutes native? Is it native because the Spanish brought here 500 years >> or is it just natively grown? Exactly. Exactly. >> Thousands of years. >> Thousands of years. >> Yeah. And also too, I was talking to uh
some members of the garden club and they want to do that butterfly garden. >> They've been to us. >> I know. They've been there and they're I think that's so great to work with another group, but I guess it has to go before the town is to get their permission.
I would there >> a butterfly >> not sure I guess that it should be discussed at the town level. >> Yeah, she thought that it had had council approval. So >> I'm not sure if there's anything in the current ordinances that address it. I
can try and look something up. >> I mean, we don't typically go there for anything else. We we would plant or have a garden. >> They used to do gardens around signs like way down at you know where you know under the bridge
or something like that they were there that little park there they were doing small gardens in a couple of places but and I wonder about a butterfly garden because a lot of butterfly stuff is invasive >> that's what I mean as >> oh I got you okay if it's going against
native planting or >> promotion of >> not all of them as far as I know when I spoke to someone from the garden club they're there will they're using all native plants. >> The other thing is that we may want to >> Oh, we will, you know, consult our
environmental manager about >> because he he kind of goes over the lists of of any property and what can and can't can't be there as far as that. So, >> um we' get him involved as well. >> Yeah, because there was a butterfly garden, wasn't there? Winnipeg oaks. >> No, we had one at school at school
>> and it was a big success >> and everyone loved it, you know. The kids loved it. Yes. Penny Penny Jared was wrote the grant that got that. >> I think we had it before Penny. It was a the pilot club. >> Oh, the Okay. >> It was a pilot club that went to the
school and we de they developed a butterfly garden. >> Okay. So, this must have been another garden because she did write a grant and it had to turn in with with the what's in the water because she wrote the grant of what's in the water >> and then FGCU took that over. So the monies was used for these gardens.
>> Okay. >> And so >> so got a lot of things. >> I I guess question that I have is who is ultimately responsible for the selections >> of the botanical gardens. I mean we
originally I think it was David Saxs that was the >> landscape architect and designed the way they were >> established. >> So is that to be preserved? Is this a moving target? Who's making the decisions? And is that a budgetary
issue? Is that, you know, however you feel that day or is it a game plan? Because that also should be in the strategic plan, >> both short and long term. >> Do they now have to be salt tolerant before? Maybe they didn't have to be.
>> Is that just maybe on part of the mound but not all of the mound? I mean, I think it could I think it bears reflection. >> Yeah. Yeah. And we we we honestly have landscape architects on our continuing services. Um, of course that would be a
budgetary thing because we'd have to hire or bring them in, but yeah, we could contact one of them, one of those. I don't know who they are at this point when we go through all of them with whether it's debris management or whatever. >> And some of them have no clue about native plants. >> That's probably true, too. >> They Oh my god, I've had the worst
experience with landscape architects. Really awful. So I I worry about >> indiscriminate planting. >> We typically use all native. >> We do. >> The company All Native. >> Oh yes. All Native. Yes. Yes. >> So that could be an avenue, but not we
don't. And not to my knowledge, we don't even have a plan for >> All Native is great. >> Any of that, right? >> Yeah. >> So >> I also think it's a real plus for us to be working if we can with the garden club. Mhm. >> I love bringing groups together and it may help with volunteers, too.
>> Oh, it certainly would. Yeah. >> Have a volunteer that would just come and weed. >> They'll be they'll begin to tell you what to plant. I'm >> sure. I know. I know. I know many of them. >> I do, >> Lori. So, let's see. Okay. Um, we'll move on
to develop written emergency operational plan. Is that completed? It was completed. Says yes. Yes, that was >> review and update. >> Review and update. Yeah. Um, >> yes.
>> I'm just thinking in my head that we have to we meet as a staff >> at least once a year to go over the full >> good >> the uh the CMP the emergency management plan. But um so like we'll have to do that here early May.
>> Yeah. Um, and then we just go over, >> you know, how to document things, how to use, um, you know, the fracks and how to, I guess, everything that's involved. What you do seven days out, what you do three days out, what you do the day before,
>> so we don't run into, you know, we're pulling artifacts out of old town hall >> couple days after the storm where it's probably going to come down, you know. So, we have we and we we ended up having that after after Ian. we we took him off island, you know, those kind of things.
So, it just I think it was such a gap of major storms and who knew that Ian was going to, you know, be that bad that it just didn't happen at that time. Um, >> and it it it turned on us as pretty quick. You know, Ian supposed to go one way turn. So, >> and you learned a lot in the last four
years. >> We learned a little bit. Yeah. >> I just remember at at some point maybe around Charlie, you know, it was after that. It was a storm after Charlie and it it wasn't real bad but but the underground got you know the the down below part of the
underground got wet >> and I I think I said something what about the sump pumps >> I didn't know we had sump pumps >> oh we have sump pumps >> that I mean that was like 0506 or
something like that but it was like why didn't you know that and because they had no plan. >> Yeah. >> Okay. And and speaking of that and just saying we could if we can engineer a better sump pump or a bigger one. This one is like >> tiny one. >> Well, >> anyway,
>> that might have been Irma. >> No, this was way before >> it was Wilma. >> It was Wilma. >> Oh, Wilma. >> Yeah. >> Wilma and Y was Wilma end of October. Yes. >> And it went straight across
history. >> I know. Flip a coin though. >> Yeah. >> What year was at Wilma? >> The year after Charlie. >> Oh, that was the year of five hurricanes. >> Uh yeah, that where they went up to Pensacola and stuff like that.
>> A really big wedding that weekend. So couldn't get any flowers because Miami was closed. >> Oh boy. >> A Florida wedding. >> So I was using two week old flowers >> in a really big way. >> Oh my god. tissue paper one.
>> Yeah, I was going to say gold silk flowers. >> Are we a national historic landmark? >> Yes. Yes, we are. >> I believe the sign is right outside the museum. >> Sure is. Yep. >> It's right there. So, we got >> emphasize that. Is that on our our website? >> It is.
>> Okay. Prominently. >> Okay. Yeah. >> Um >> it's right there too as people walk in. So, you know, there thank God for seal. >> Oh, seal did that. Bless her heart. She worked on that. >> Okay. Um number five, develop written
cyclical maintenance plan for historic structures, modern buildings and landscape. And we've been discussing that. So >> yeah, it's um >> we do have that. >> So review and update year.
>> Okay. Again, RN RNU. >> That's it. >> Oh my gosh. Blank page. Whoa. Okay. >> Wow. >> Have we It's only 11:15. >> Yeah, we're doing good. I thought we'd
be here all day. >> Well, we practically are, but >> maybe on on revision, too, now that we have time to, you know, think about it a little more and >> Exactly., you know, put together a plan. And you know the heart I mean >> starting that whole thing that we had
that woman come and help us and I think we might have done that twice and come up with it >> but but but then to have at Karina and and Barbara go through and really put it into an organizational and >> then it'll make it really easy for the
rest of us to go in and say yes no yes no yes. >> Yes. Exactly. It's It'll be another draft. Draft two. >> That'll that'll a lot draft. >> Okay. Yeah. >> Sherry, do you want to discuss I guess when we want to re review this again? I
know May. >> We don't We're not going to have everyone here possibly. So, what what does that look like as to when you want to review this again? How long you think it'll take? >> It's up to Karina. I'll um anytime after
next week or this coming week I can get together with you. >> I I just think that every all players here should >> Okay, let me ask. I know people are going to be gone. Are they are they available by Zoom? >> But we have to have enough people to to have a quorum. >> Right. Right. Right.
>> We shouldn't have Oh, I don't know. >> How about Oh, man. It really won't be because I'll be gone unfortunately May and June and we're not meeting in July. But I'm only one person. >> We can meet in July if you'd like. >> Ellen, >> well, Ellen's vice president, right?
>> Yeah, but I'm not here in May either. >> But she's not here in May. So, we're going to maybe impose upon you if you would take the May meeting. >> I will. So, you >> I think we have to have the clerk start the meeting. >> So, we bet >> if the chair and vice chair can't make it. >> I was planning, >> but I I'll I'll check with her to make sure. >> Okay. Okay. So, I know we've had to
cancel meetings and other advisory boards because the chair and vice chair weren't here and the clerk isn't available. >> Can we change the >> date at all? >> Well, I might be I'm I'm only in Cincinnati in May, so I could I could I could call in. >> Okay.
>> And I mean, I can probably Zoom, >> but you need enough people here in order to allow us to join if there I can be in May. >> May is that the 28th? >> You're talking May, right? May 28th. >> I'll be here. I'll be May 28th. Okay.
>> Or >> we can we have plenty of time to reschedu another day in May. >> I thought about that. We could do that >> before like the 16th, which is the Thursday before that. Oh, then I'm sorry. >> I won't be here. >> I can't be here.
>> The 21st >> could possibly >> That's May. The other >> um >> No, I can't do the 21st. Well, how's See, this is what the 24th. >> You were talking May, right?
>> Oh, wait. I just got a message from the clerk's office that we the dates are set. >> Oh. Oh. >> Oh, >> okay. >> For what date? >> For the 28th. For the 28th, they've been published. Okay. >> Okay. Karina, you and I can work on this
and get the draft to each of the cellcap members a week in advance of the 28th. >> How does that sound? >> We can. So, I'll call you and we can schedule a time. >> Yes. >> I I'll be here on the 28th. >> I I can be here on the 28th.
>> I can be here on the >> as it says now we have a I don't have my phone with me. Oh, >> I can't check the date. Sorry. >> If something changes, we'll let you know. >> Yeah, we have to have all four of you. >> Okay.
>> And then we can vote them in to be in the meeting on Zoom >> possibly. Carrie. >> Oh, yeah. We have one more. >> Mhm. >> Okay. >> And if we have it ahead of time, >> then we really can do our >> Everybody do their homework. >> And you just send a thing out that says,
"Please do your homework, Becky." >> Right. Yeah. Send out a reminder, Karina. >> Yeah. >> Okay. Anything else on this strategic plan or anything that we discussed? >> No. But wow, what a good job. Everyone,
>> I think on the agenda, is there on the agenda? Is there still member items if anybody has any? >> Yes, we have items. >> Get the the the council to do the collections policy thing. >> I if you can. Oh, that also on my to-do
list. >> And then we still need member items and um we have the next meeting down. So, let's see. Um how about starting with you? >> As far as >> that's fun. >> What time? Three next >> uh >> 3:00.
>> I 1:00 3:00. What works for you two that are off >> site? What do we Well, 1 to three is what we've been doing. So, let's stick with that. >> Yeah. No, one to three o'clock begins at 1. One. One to three. >> Oh, you want him to start at three? >> No. >> No.
>> I think our average regular time regular meeting. >> Okay. Is 1 to three. Okay. I can make that work from Cincinnati. >> Okay. Okay. And do you have any member items? >> Um, >> should I started that in the
>> Okay. Lori, member items, please. >> Member items. >> We find >> Oh, okay. Well, I think we worked very hard today and accomplished our goals quite successfully.
>> I agree. And I think the reorganization of of this >> strategic >> is really going to make more sense. And I don't know why we didn't see that before. So >> I agree. Totally agree.
Sorry. You're up. >> Oh, you're finished. I'm sorry. Yeah. Yeah. Um I have uh no particular item, but thank you everyone for all your hard work and and um perseverance and getting us where we need to be.
>> Nothing new to report. Thank you. >> Nothing new either. I just apologize for having to be gone, but it's just family that I have to be taken care of. So, but I'll be back in July. So, >> good luck. Thank you.
>> All right. So, what Sher was whispering in my ear is to remind everyone that we're having our friend raiser on Saturday at the Mountain House to honor the APC, the Artifact Preservation Center that we can be very, very grateful to Bri >> Brianna
>> Brianna for having put it together. And it's um yes, we're going to celebrate from 5:30 until 8 o'clock. And it will be being catered by the wonderful Jordan Webster. And we will be serving beer, wine, and champagne >> and suffix.
>> Back to being grown up. >> They're being fancy. Fancy fancy. So excellent. So if you have not already registered, please do so. We gave the caterer headcount, but it would be really nice to know if we're hitting that number. >> Okay. All right. Thank you. May I have a
motion to adjourn? >> Barbara Hill. >> Barbara Hill. Okay. We're free to ask. >> Wait, do they get to talk? Do they get to talk? >> No. No. I don't I don't want to talk. I just The next is Is the next agenda just going to be strategic plan again?
>> Uh yeah. Oh, you want to do the just the strategic plan? >> I think so. >> Yeah. You just need to set the agenda and the items for discussion before we >> Yeah, I think Yeah, I think it's a good idea. Then we'll pick up later on >> a regular >> and then we'll still do a staff report and all that, but >> Okay. Yeah. And if something weird comes
up, we can always bring it up at the beginning of the meeting, can't we? >> Correct. Under. >> Okay. Well, you can do it as member item. >> Okay. >> Then you can bring up the following agenda. >> All right. >> Thank you, John. >> Yep. >> Thank you, Jeff. >> Karina.
>> All right, Karina, you and me. You bet. >> We have to adjourn. >> Oh, I did. I thought we did adjourn to 213. >> Are you going to she use it? >> I thought I did sort of I did. >> How about that?
We is adjourned 213. >> That was pretty good.