e all right good morning everyone today is April 2nd and I want to call to order a planning meeting that's a subcommittee of the anage advisory committee if I could get everybody to do roll call I will start with our remote
guest Edon over so we have Ed scoon over John W Sam lurry Chris rle King Ron flaming and Curtis lewig okay super the purpose of our meeting today is just to talk about event deal details for the
upcoming Cruisers Appreciation Day event which is on April 27th so so I sent out a list of things that I wanted to cover today mostly updates from our last meeting um so I'm going to go through that list one by one and we will get
updates from everybody who is here sound good right the first thing on the list was the status of nonprofits and I had hoped that Jennifer would have provided us some information about that but from my recollection the people who will be
involved that we know of are us and murf and do we have the Coast Guard auxiliary does anybody remember yes I've been in touch with the Coast Guard auxiliary okay and they they will be there okay uh and captains for clean
water I think they were a yes does anybody remember I I jennif think Jennifer said that okay and also F friends of Lovers Key is committed okay
perfect all right and I think there were four or five other ones that we were looking into so um maybe Jennifer will shoot Curtis an email or we'll follow up with her after this so that we can make sure we know how many we need to plan for because that is going to she she had
10 spots and eight were committed okay and uh folk I think was number nine okay I have one more to add if there is availability I'm not sure if she comes contacted Joanne summer oh at oo Bay
okay I'm not sure that she does these but she would be a good one if she does okay all right so that is to be determined um that we do know that be by virtue of our permit we have 10 spots that we can use 10 10 by 10 and even
though we may be using you know an 8ot table right we kind of have a little bit of room to play with okay all right um um Curtis have you gotten any monetary contributions from our marine operators have you had the
time to reach out to anybody um I as of right now no I have not I mentioned it to our um the contractor we have right now doing the Marine debris um been assisting them this week so I've been
involved in that um so my plan is um I'll get um I talk to Chad to get me people so I've been moving on that but I have not spoken to somebody to anybody yet I will do that this week okay
um okay and the contributions that we know we have so far we have $500 committed from bew Radio okay and I believe we have another contribution Ed send in a contribution as well so we do appreciate that Ed thank you very much
thank you so much Ed so that brings us up to ,000 Total correct and just by virtue of what you have sent out Sam um I'm going to suggest that our fundraising goal is like $2500 just to make sure 2500 to
3,000 would be really good number to be able to hit so that we can cover meals and what other extraneous expenses and that anything left over can go to future events does that sound reasonable and and folk um I've sent
around information about theyve contributed items right um for donation basket y so yeah absolutely absolutely we'll get to the in kind things in a minute I just
want to talk just a little bit more about monetary contributions absolutely so um I have been invited to be a guest on beach talk radio on Saturday okay so I'll talk about this event and Ed also wants to talk about my Mur award you
know is fun yeah uh so I can mention that we're looking for contributions and invite people if they would like to support the event to you know come up and get information about how to do that so that will be one way that we might be able to get some additional contributions and I think you know
Curtis if you can follow up with yeah I will the Marine Folks by by our next meeting absolutely and we should know where we are in terms of being able to fund okay okay so Sam why don't you bring us up to date on your conversations with
restaurants great before that I wanted to talk about the permit I just stopped and talked to Tracy and she said it's still in progress she's following it up they're waiting for the reply from the fire department and I think once they get that that's the last one that's the
last one that'll we have to make payment on that right and that's the one you'll have to corre get the payment for and the other thing is that since the event is on a Sunday they ask that you pick up the permit the day before so we'll pick it up on I guess that Friday Tracy said
it should be available because I guess they wait until last minute to so that's something yeah I'll gra that Friday before the event is what you're talking about right right yes before before we close for the weekend Friday what I'll do too is I'll probably get all the tables and all that stuff staged and
ready to go for set up on Su so and I have just a little two-sided handout here for my conversation with Snug Harbor which I think we should just try to do whatever we can since they have just all
the right ingredients um that we're going to need so this front page is a high Chef Rizzo this is a email that I sent him describing the um the event and if you just want to read down past the Bold part we'll be
providing free lunch to Waring patrons Town Council Etc so these are numbers I estimated it could be a lot less it could be a lot more but I expect 100 to 125 meals that we will pay for and that's going to be
people on the boat and all the invitees and then 50 to 75 I have no idea how many people from the public will actually show up there um they do have a an area I was there Sunday um for the concert they do have a really nice Tiki
area that he said he could reserve for our people I counted about 50 chair about 50 chairs and depending on how they configure it they might actually be able to get more in there um that's a perfect spot too it shaded abely it's it's great and it's at the event it's
right at the event I think that' be great so I asked him I I probably should have been more specific when I asked him but if you want to flip over to the other side he sent me eight pages of what they do for special events he did and they send all the um you know all the special orders
and everything however since we're going to be providing a set amount let's just say $20 for now I think that's a great idea um all of these meals and we hopefully can do a little bit better with them because we are going to have to do better with them if we want to
keep within the $20 because I think we should include tipping and normally they do for big parties and when people are getting free meals they're not even going to think about tipping I think we should include it um and just tell the people that it's
included um we did have a great idea about um you know they're going to need soft drinks or Waters Curtis had a great idea that maybe we should do a Costco run get a few hundred Waters bring our coolers
give them out to everybody that wants them and that's a $3 soft drink that we don't have to pay for um and all these Entre if they could just get them um most of the stuff on here other than the grouper sandwich is all under $206 and
$17 so that's what I was going to recommend that we pick a couple items that they don't have the whole menu to go through and and we only okay this these couple items is what's available and we pick out for we can tell right
I'll be like hey these are the meals that we're going to do for this event so I see three or four of them and they we can even do vegetarian because they do have a salad so yeah that's what I would suggest is could we could we say to them hey we want to give you a voucher for $20 that is going to include your tip
and you can choose the salad the cheeseburger or the chicken sandwich corre orm basket yeah or whatever see if that would be amenable to Snug and um you know I saw that if weend up to $2,000 we get the TP for free and if we
don't then we just make up the difference between what we spend in the 2000 which seems reasonable to me okay John I was under the impression from from the last meeting um that we were doing um meal vouchers for
Cruisers and VIP right correct not not the public not the general public they have to pay but I think it would be nice we could see if the area restaurants would be interested in like providing maybe a 10% off coupon or something for for people who are just participating to
go to either snun Harbor or one of the other restaurants I think that would be a great idea so do you so do you think that's a workable idea that you know hey snug we're going to give you as as many of these things as you gather you know this
is going to be $20 to you and that's going to cover one of these three meals Plus the tip and just see if we can negotiate that yes okay and I invited him to come today but he's oh yeah obviously not here but we have plenty of time to get together with him so we can
tell him what we thought today about picking three or four of these items that will work um hopefully get a price that's reasonable and maybe a little bit of a break on everything correct that's I just going to say to see if he'll you know be generous to give us some yeah
yeah just I anything will will help but um I think Sam menu this week I today's Wednesday but maybe tomorrow on Friday um I'd like us to go hit nervous Nellies
tanas um and so Yucatan all all of those around that strip and um um I mean I can do it you know myself but I think you mean for the for the discount for the day of well just for sponsorships or anything to support our
event you are going to assign those to to everybody today um yeah we'll do some assignments but I think you know if you're kind of handling food related things it'd be great if you could could do that because we're just because we have the food cover doesn't mean that these other restaurants can't support us
and and and and give us a donation or help us out you know what I mean that's all we're we're asking for you know what I mean so and then maybe next year we work with a different restaurant correct how many Cru days have there been and when was
the last uh the last one was March 25th on the birthday of 2022 Cruise days are back yeah yeah all the restaurants that I mean it may draw people but how many do you expect well how many people do you
expect from the boats V I'm looking at probably about I would say 50 boats yeah I was going to say between 40 and 60 you know so 50 times two people on the boat yeah okay 100 or
slightly cuz there's I was saying that Al together 50 with the guest and everything that's what I was kind of kind of anticipating but it could be more I noticed it's clearing out a little bit back it how many how many balls are filled now so
um around 40 between 40 and 50 so it has because I was closer to 70 I was closer to the 70 number um that we had did Beach talk radio it was probably our biggest number that we had in the field all at one time you know um but who
knows if we could you know if we publicize this maybe we get some day Trippers who come down for the day or the weekend so we may fill up a little bit because I think by next week I'll get with the cold and um we need to put out an update
or a flyer or something something to put up post on social media Instagram Facebook we can even advertise it on the website as well so um that needs to be done sooner rather than later I think we need to start and
we need to start getting a flyer out so we can because that's another thing when we go to these restaurants right we'll have the flyer with us we can um we can um give it to them say hey we're holding this event what you know know and and then we can also be like hey you know
we're looking for sponsorships as well is there anything that they would mind helping us out on or willing to support us that kind of thing so as far as the restaurants go when we give out the the meal tickets
I think we should use one ticket it'll be worth $20 if somebody wants to get the grouper sandwich or get the surf and they can use that towards their bill if they order off the menu um then they can use it for for the
entire thing but it is worth $20 so if somebody wants to order extra or they want to get a bunch of drinks um it'll keep it simple and then snug will turn in at the end of the day snug will turn in all the tickets and we'll pay them yeah and I'm not sure if we're going to
need a deposit up front I'm assuming they'll probably I'll discuss that with them they'll probably let us pay afterwards I I mean I think the best news is that we're not asking them to cook anything special for us we're just saying hey we may be sending 150 people
your way we'd like to use this area and we want to give them these three choices yeah and make sure you have plenty of food but they have so many customers they'll have plenty of food now do you think that they would have any can you guys hear me thanks yes go ahead okay
the audio on my end is breaking up badly so I I may have missed something but what what total cost are we looking at for the food what cost is that what we're trying to figure out right now yeah I think we're we're U kind of uh solidifying on
the fact that our voucher that we give to the voters their guests and our VIPs will be worth $20 okay so you know we're estimating 150 meals so that gets us$2,000 to $3,000 M I calculate 2500
yeah does that make sense Ed okay and and we yep I'm just I'm still back I'm still back to hoping that this doesn't cost either uh Captain's budget or the taxpayer's money and I I think we've raised about a thousand so far haven't
we correct so from your contribution and uh btr's contribution we're at a thousand I feel pretty confident that if I mention things on beach talk radio on Saturday people will come forward uh it's worked before and I you know I would hope that we could get at least
$1,000 from the Marine operators I mean it seems like sort of the least that they could do uh to support us with all of the work that they've been doing with us and we would appreciate their partnership absolutely absolutely and um I got a good relationship with our main
contractor right now so um I'll speak with him after this event okay we were just pulling that container this week and it just was a cool huge thing so does that sound good to you Ed I mean we really are going to work to make sure that this event is
self-funding yeah that's awesome oh thank you it's breaking up a little bit but I understand what you're saying and I appreciate that thank you okay um and just on that final note Curtis and I will work on this so that by next
meeting we'll have a firm plan that we can all agree on um hopefully confirm what we just talked about here here and just have meals drinks for everybody sponsor and extra sponsors and stuff that they're willing to provide for the
event or give us a donation or or whatever I I'm thinking both I know Matan Us in the past plus they've been really good they they've done hotel rooms and um and meals at the restaurant um nervous Nellies and and Yucatan and S
sobs they have all um done either 25 or $50 vouchers for for meals and we go all the other yeah I mean even if we can get the discount card hey today only 10% off something that would be great do you
think that snug would mind if we buy our own soft drinks and water and hand them out so that I mean is that an issue we had thought about the water thing but I think the sof dring thing would be just well I mean and if we just do water that's fine and then people you know are
they if they want their own drink or be or whatever they can go to the restaurants in order yeah that's I mean we're not supplying Al that's on them I think I would be willing to do a a Costco run and I think it's like five bucks for you know huge
40 40, they're like super cheap so if we can get several cases of that and all bring coolers and ice it down we can just you know give away to everybody until it runs out yeah I think that's a great idea absolutely and there's nothing that would hit us from doing
that hermitting that's okay I don't think you're I don't think there's anything wrong with giving things away okay I don't think especially something on a hot day giving away water okay so I think we have a plan about how we're going to proceed to you know make up the difference of what we're short I
think if we could get another $2,000 donated we would be golden so we're going to you know ask other restaurants I'm going to promote on beach talk radio Curtis is going to talk to Marine operations folks and I think we should be good so and then by the by this time
next week when we have our next meeting you'll know who has been covered and then we can send everybody out for more okay just to uh draw your attention to one of the documents that I handed out or I sent via Curtis is just the VIP
lunch guest list so um this sort of list all of the people that we were thinking of inviting so we've got the moing ball voters you've got the our committee and a guest council members and a guest nonprofit Booth volunteers you thought
there would be two per each volunteer Town staff and guests I got Curtis and his staff Andy Frankie Chad Nicole and Patty does that cover everybody y Patty is part of my okay okay and then um
Jackie and dala from the chamber and Kim and ran does anybody have any issues with that list no okay all right then we can you know sorry yes de did we mention stous yes I
did guess yep yep so you I didn't want to presume plus one plus one exactly okay so I can work on an invitation to these folks and I'm
assuming it's best if the town sends it out but I'm happy to send it out if that's okay yeah I'll figure out what we can and cannot okay I don't know I think it's okay if you sent it out it's something for I gotta ask to make sure we're okay it'll just come
from Chris and you yeah I mean if that's yeah I mean I can send it out if you you know I have no issues yeah and you would have most of the yeah you pretty much have all of the emails at your disposure okay hey we are moving right
along you sure can great so I've already been telling everyone so hopefully this is going to work out good with um with everybody the the time schedule so we're allowed to start setting up two hours before the event so that'll be 11:00
a.m. a lot of like I told the co-c auxiliary they don't have to either 2 hours but be sure you're here at least a half hour an hour before to get set up um so 11: a. pm. the setup begins at 1 p.m. is
registration and I think we should let all when you do your flyer we should let everybody know this because everyone's going to want to know 1:00 registration free meal everyone's going to show up I think at 2 p.m. we should do the
presentations by the by the vendors okay they can each do like a five minute presentation or some of them won't be that long um I think we should do the drawing at 2:30 I think we should do all of the drawings at 2:30 or should we space them
out we've done it before where we space them out people get really frustrated waiting at the end for that Key West Express thing and if everyone shows up at 1 or 1:30 if we do the drawings at 2:30 it's going to
take a while because we'll probably have uh Ed Ryan have you know give a little bit of a you you know hey this is Publix and there's a $50 certificate they're down there you can take your dinghy you you know in all the restaurants you can come by dinghy what they provide and
everything if we do the drawing at 2:30 that will probably last until 2:45 or closer to three I want to shoot a little hole in your your math here so if we do presentations by the uh
nonprofits at two and you give them 5 minutes each it's going to be 245 250 but that's okay you okay 2 okay it's going to be three so could we do the drawing at three just to make sure that we get through those do the thrwing at three what I was thinking we don't want
to wait until the very last minute cuz people people are already going to be there for two hours right so we can do the drawing at three so that way people will have plenty of time to when when what time are you going to have the um the vendor at two that way everyone's
there people will get there between one and two there's going to be a little traffic at the dingy do that day probably so I guess the main thing is remind people to leave their 10 foot painters you know to leave enough if everybody does 10 foot painters you can fit a ton of people in there correct oh
I've had that thing pack okay yeah we're good so let's do that we'll do the one o00 registration and since we're doing the drawing for the public maybe we'll do at the welcome table we'll have registration for patrons and then public
regist ation and just two separate lines and as people come in um I think we should have them we'll have a list of from daa right daa can provide us a list of everyone I'll pull everybody's information we put on the spreadsheet you'll have all that so you that plus
these people on your list to check in for the the meal ticket and then everyone else can come to the other line and get the one ticket for the drawing and I suggest that they write down their name that we gave the ticket probably don't need to do ticket numbers but that
way we don't have people trying to sign up three or four different times well I do have some rules written down that need to be reviewed by Nancy so you know or we could stamp their hand you know if they already to get a ticket I don't know probably if we have't WR down their
name I'm not going to walk up twice I will remember you will that's it for the schedule just just to make sure that we know you know to tell these people and I think we should tell them on the on the flyer you
know the time schedule of everything that's going to happen that way if they don't want to show up until later they'll know that you know what they're missing or not missing yep I think that's great ed sound good to you I'm sorry if you're I didn't I didn't hear it okay so we talked a
little bit about the schedule so 11:00 a.m. setup yep 1 p.m. M registration starts and we'll have sort of two lines one is for the voters and VIPs the other one is for the general public so in the general public line you'll get a ticket
for a drawing in the other line you'll get your meal ticket and a ticket for the drawing um we'll do the presentations by the nonprofits at 2 and then at 3:00 we'll do the drawings and 3:30 we'll be ready to uh amay so that the band can get set
up well that sounds excellent to I'm sorry that uh that the audio is so bad on my end I am in the middle of the ocean though yeah well you know thank you for joining us I mean that's a little above and beyond but you are on a boat and this is all about boats so
that's okay yeah we're pulling a dingy behind us right now Curtis I can uh I can hear the waves hitting the hole I keep on looking like I'm out on the boat right now don't don't look at me too close you might get SE sick
well we are seeing you rock I don't know if that's by Design or no it's really rough out here okay um why don't we talk about the drawing prizes John why don't you give us an update on what you sent out what we have and what you think we should
look to secure okay i' I've only dealt with folk okay to right now I do have 12 ideas um on on who to approach okay um and I can share those right now if you'd like me to please um the
whale uh Margaritaville uh Sandy Bottom the Aller go slow I'm sorry Sandy Bottom The Islander the timate I'm sorry what was
that one timate is that ultimate yeah I don't know ultimate yeah we do have a we do have a a flyer on it let me get through this first and
um Island tours and I think the ultimate is is one of the tours tours okay yeah uh Island tours Golf Coast tours sunset cruises Island Pancake House
Island carts okay FMB far District they they have these emergency oh um contact containers oh nice um and then Anita's Book Nook anet I'm sorry
anets yeah and then uh we already have uh what we get for f okay um so those are the ones that I know have been uh fairly generous in the past past these type of
events either giv items or or discount tickets sure um I certainly I'm sure there's other ones that that people have thoughts about those those are the ones I've come up with I think it's worth approaching
okay I would be happy to take the whale Margaritaville and Sandy Bottoms speaking of Margaritaville um one of the things that that would be really great if we could get the day pass to the pool and then maybe restaurant and same
with pink shell if we get the day pass to the pool and I think Diamond Head has a day pass to the pool I've got that those contact informations if you don't know do you want to take pink shell and Diamond Head no because I'm going to take some of these other restaurants okay all right
so uh um Chris um I'm sorry um You Said the Whale you said marille and Sandy Bottoms Sandy Bottoms and the whale are the same people okay yeah and I will be at margarito on Saturday so talk to
Tom do you want to make a note of which ones I'm going to take since Curtis and I are going to be working the sure little um Snug Harbor okay Wahoo Willies and S sobs cuz that's all the same owners you going to fast oh
sorry uh snug snug Wahoo Wahoo so so nervous Nellies and metanis okay so we'll just do that whole I'll do that whole block uh with Curtis I do have a couple other
suggestions okay of places the lighthouse and Yucatan those are both the same owners some to take that um doc Fords Dixie fish junk Cano the hardware store I can take
junkan new PA key Tina's bar that was back in the old days those are some of the ones we got the past all right Ed just so you can hear we have a long list of people that we're
thinking about going after I don't know do you when are you back from wherever you're sailing to can't hear okay um he's gone for a week so he'll be
back he'll be back for our next meeting next week okay Ron yeah if you're asking one I'll be back yes I'll be back for the next meeting okay Ron anything that you uh catches your eye that you'd like to go after well all the contacts were people
that I know or take okay well which ones are those maybe uh I think fire district you might be able to handle yeah but would that be a conflict no no okay well I ask him for free stuff all the okay which other ones are are you you
know associated with CU maybe if you're associated with them we wanted to I think you could do The Islander which one the island isn't that an oh oh where your wife works yeah that's that's for
sure um Pancake House I don't know anyone okay Alex King yeah well let's you know Alex does so much support I would love to maybe find other opportunities maybe after the
show on Saturday yeah that's another thing that I can mention hey if anybody out there would like to donate and so we could see what we come up with maybe he'll come forward yeah seeing that he us watches those okay I think that's a
great idea just want to try to assign them so that three different people don't walk in ask him for the same thing right right okay so so far our assignments are me for the whale Margaritaville and Sandy Bottoms Ron for
Islander in the fire district oh I said also said I'd take junkan new um we already have a bunch of stuff in hand from folk and maybe we just kind of hold on the rest of these I can make a list of them and send them out in the minute
recap but sort of hold on it until after we promote on Saturday to see what comes forward that we you know don't have to go out and ask I mean there's several in here I'd be happy to um to take but I
kind of want to be the filling yeah yeah you know I get it once you you know figure out yeah let's see what happens Saturday yeah I can handle the leftovers I'm saying sounds good and if we have people coming forward um is it best to
have them contact me or contact you Curtis I mean the money we already know that if you're making a monetary contribution it has to be in the form of a check made out to the town Myers Beach but these in kind things is that something that you want dropped off here
or do you want them how how is the best way to gather those things I don't want to create more work for you so for me right now with our office I don't have the space okay so that's kind of my biggest dilemma and I mean we can always
use things up here like the bman office and stuff but um I'm okay with Y holding on to things if that's if that's that's okay in the past um the chairman kind of collected everything
because some of this stuff you know will be uh you know a t-shirt from junkan you know a t-shirt a Koozies and Bonita bills gave all kinds of merchandise so in the past um if Chris would if you just keep everything all together that way you know you have an inventory of
everything all the gift certificates any merchandise that that someone might and that way it's all in one place you bring it on the day of the event okay so just the I already have the Focus right you hang on so I wouldn't have a problem on
on keeping other stuff making make myself the Gathering Point okay um uh and I have shared and have put together you know basket so I I certainly would volunteer do that so if I promote it do you want them
to contact you then with the items that they would like to donate sure okay perfect if I get calls I'll just redirect them to you or if they want to donate yeah and I'll just make sure before we leave that I have your contact
information thank you very much John that's lovely and I will tell you that I have the key chains in okay how they come out they're they're good they're good I I should have brought one with me was my T and I didn't but I'll bring it I'll bring one to the next meeting actually bring seven
to the next meeting I'd like to get information on where you got those and what so we um Buck a piece pretty much correct whatever site you gave us with then the information that um email that you gave
me that's what we we used that we went right to that site and did everything through them so they came pretty quick that was they excellent if you can share that with me that would be one yeah just to who we used and all that yeah and and to be very honest there's another
organization I want to suggest that too okay so cool not a problem yeah yeah absolutely abely okay uh let's talk a little bit about supplies so tables and chairs Curtis
that's you you've got that okay okay um duct tape and zip ties duct tape and zip tie again doesn't sound no that doesn't I can handle that you want to handle that Tom you want to do the zip
ties and the duct tape all yes okay great I'm a big sick zip tie guy good me too so I'll do the laminates so at the next meeting or the following meeting if you want to bring we're going to have a
registration signs and we might have just the menu laminate the menu and hang it up so people know exactly know what they're getting any any other directional signs or anything yeah I'm not sure we'll have that already by next week but the week after definitely the
day before is good and I got I think 80 pockets for laminate so you know so if we do 10 or 20 it's fine do as many as we want okay um we'll need to do some sort of a meal ticket voucher so as soon as we have the details about what to put on that I think we can create that and
print them and cut them up um are we doing those just with the tickets do we have one part ticket and two part tickets would would you rather I mean do you want to just do a ticket or would you like to have a little meal voucher that said this is good for meal voucher is fine do we have two-part
tickets for the drawing uh I don't know if you have tickets here or I can find out where the chamber BR all we talked about in the past the town okay ask ask needs a check if the town doesn't I know Jackie does a lot of
stuff so maybe I can ask rip us off a few yeah uh and then we need a couple of clear containers to put the tickets in and also for monetary donations so I'm guing I could just
order those on Amazon unless somebody has a couple of clear things yeah I'll ask around see if they you're talking about the like a fish bowl yeah a couple of fish bowls I'm sure we can come up with something okay um Women's Club has
ton of them used in the past okay um somebody wants to talk to them actually I can talk as cath man okay we are zipping right along okay the last thing that I had on my list is I had just done a bunch of
drafts of you know communication a information for press release a sponsor letter and prize drawing rules which I know will need to be reviewed by Nancy and other people just anybody have any comments or concerns about what I put in
there or anything that's missing so um I just I think for the people we're approaching for for donations you said you going to put together a letter Y okay excellent so we can take it yep I just want it reviewed by whoever needs
to review it before we do anything with it I can't spell we talk about where's the misspell I do all this on my phone so you know I'm typing and we talked about in the past the correcting of businesses to businesses and
organizations yes I did that okay y so we going to approve this now so you can get a final to give us yeah I mean if you want to take a look at it and let me know any um changes and then I will just work with Curtis to have it reviewed by by Amy by Nancy whoever
needs to look at this stuff um you know I really plan to just hand over the details to the press release to Nicole and let her work her magic working with Curtis about what else we need to add literally right oh you were so good look
at that so I'm taking what you put in there and putting things down on here to do it and I just put a picture I want something just not a blank page you know what I mean yeah wonderful and it's nice that that can be you know updated as we get more sponsors so that we can
recognize all of the sponsors on there we can recognize all of the nonprofits as we confirm them I'm pretty much want to use this right now for something that we bring okay to ask for sponsors and then also um something that I can post outside my trailers and give to people
so they can start posting them and then as it get we can kind of update that as we go however youall want to do it but I think we need something to hand to these people that we asking for sponsorship and everything so we'll have that ready for our next for our meeting next week try to have it ready to go today okay
okay okay and that way we can take it we can take it this week correct to all correct yes yeah and if we have copies that I can pick up before I go on beach talk radio on Saturday I'll send this out to you when I'm done okay I'll send it out to everybody actually I'll do
okay can I have I don't have a color printer so can I get a couple copies from you from yeah absolutely absolutely yeah we'll we'll we'll be we'll be together we go do this we have that a good deal I think we need a um a poster
um that shows all the items that is the donation basket um we need to do that late yep right but uh uh I've I've seen that done in the past yep yep I think that's a great idea I think I have I think I have some
contacts that can help with that so I'll put my name on that I'll find out I'll find that pretty are you okay he's taking some rollers over the bow
there he's sinking um I I'll find out uh before uh maybe next meeting my contact can do that perfect otherwise we got it funded All Right There Are Places uh Office Depot and such can put
those all right that was everything on my list I think we've gone through things what have I forgotten before I do a little summary so Curtis when you um when you get the flyer together to put at the dingy dock let me know and I'll laminate that for you a couple of those for you and you can put them on the on
the trailer you know and anywhere else you can put put one up on the Bulet board here okay and uh and one at the definitely at the dingy dock you know when they first come in that way everybody will know about it actually Sam I'm just I'll fre you up we actually have a laminator so P Patty will
laminate the ones that I need and you can do do you but I may need lamination at some point I got you covered yeah um kind of having lamination I don't think I could fit John in the laminating machine but he's well
preserved would would uh maybe the library is poster Absolutely I'll start spreading this thing all through the town no problem I love this committee okay so I'm going to run
through what we talked about um we need status of nonprofits from Jennifer so I I sent her a follow-up email this morning when you said that so hopefully we'll hear something back from here shortly that'll be great um and I think she's able to attend next week and by the way we're meeting next Thursday
April 10th at 1 that is our next meeting um we talked about monetary contributions we have $1,000 in hand we're looking for another 2,000 we think that'll be golden uh Sam and Curtis are going to finalize
some things with snug so that we know what we're dealing with next week and also going out to some other restaurants to ask for either contributions or uh discount cards to give out to the people who attend we talked about the invitation
list and inviting people we talked about all of the communication and drawing rules Curtis is going to make sure all of that stuff is kosher and run by whoever needs to approve it talked about the drawing uh items and we made some assignments as to who's going after
certain things and we talked about supplies I got one question okay for you Chris um on the so what do you want me to get approval for the um attorney for some of these uh I think just probably the drawing rules are what
she would want to opine on um I did it from I did a little chat GPT stuff and asked what should be included when you're doing a prize drawing I mean it's it's not as invasive and intense as a lot of prize drawings but maybe it's
enough to get us by uh and then I think everything else should be fine because we're using the language that she suggested in terms of right uh you know we're doing a drawing not a raffle I hear you okay all right so I'll
send those two things to her make sure you think it's fine once we get to that point for the invitation for the VIPs to come from me and I will include you on that you think that's fine yes okay okay does anybody know if Ted I I stopped by
Ted's boat yesterday but he wasn't there I'm not sure did did he contact anybody about coming to this meeting I wonder if he even knows said he was not going to be here for this meeting oh good but he knows about them all yeah oh good and I will when I put a recap notes together I'll include you know the next two
meetings that we have scheduled and uh I I think he can't come next week either I think he had some family in town Ed anything for the good of the cause can you hear us I yeah we're
just no no I I think I'll wait for the recap I'll rewatch this sometime when I can have better audio okay sounds good but thank you so much for joining us and have a great time the rest of your trip absolutely thanks Nicole and everybody
for allowing uh me to do this connection John um I'm sorry I didn't catch it fast enough Sam can you tell me who you were talking about approaching or you were committed to approaching I am going to do the whole perimeter of
these restaurants so I'm going to do Snug Harbor Snug Harbor Wahoo Willies and SOB that's all the same old and I'm also going to do nervous Nellies and metanis okay and that's probably going
to be it for me and I will wait until I get a a flyer to take out to approach them but in the meantime Curtis and I we will firm up with snug we know the general thing we'll try to work you
know a deal with you know we with a little discount and yeah we'll see when whatever we can with you know the best we can with them correct um so sorry I'm slapping a little bit today that did
send me a Cruisers Appreciation Day sponsor letter or something that he put together so I'm printing that out right now good good to you right now so um I'm sorry for bringing this up at the end of the meeting but when you mentioned that I was like oh shoot he did send me an
email so I didn't he did send an attachment so I do apologize for that but I'm getting that to you right now so who who was on the uh list and this pretty much states everything that we've discussed already excent yeah who was on
the list after doc Ford um Dixie fish oh Dixie fish and junkan new and I said I would take junkan new so yeah I'll put all of that in the recap and whoever you know was assigned to it and the things that are unassigned but were sort of waiting to see what we need to do did you have the lighthouse
and yakatan on your list and that's the same owner so hopefully it's same person Ron and I have that uh The Islander and fire yep fire
stuff right any questions or thoughts Ron no at my first meeting I like it you move it along uh run a good meeting thank you and I'm looking forward to having more to say is I learn what's going on yeah you know it's kind of
tough to join a committee and a Super Bowls in three weeks yeah exactly well you know but no thank you it will be the Super Bowl once our Super Bowl it's right now it may just be the you know quarterly championships or something
yeah thank you GL glad to have you on the committee thank you yeah absolutely okay I want to read that over and who sent this to you Ted Ted yes okay God bless Ted yeah I think as he just uh sort of
revised what I had sent and put it into a letter so yeah this Myers right uh he did he he fixed my fix my typo again I do it all on my phone so I know I need a top okay so this is
suitable for taking in yeah to I'm going to I'm going to good but but again will you going to have somebody review this I don't know that it needs to be do you think I mean I think if uh I don't think Curtis does mean that's something I mean
we can use something like that we can do this little thing that I'm putting together it I don't we need to kind of decide of what we want to use to be able what's going to be used for what actually is where where you know when you go in and ask for a donation
or you start with this okay yeah I think this is an intro sort of thing and this what I'm putting together is more for the flyer for people to post to for to to you know what I mean so the main the main thing is that it's to be made out in a check to Fort Meers Beach any of
the money and the other thing it's got Chris's contact info so it's for real if anybody ever wants to check the credibility we'll bring a copy we'll bring a copy of that Sam when we go talk to these vendors and then I can
direct people to John for dropping off any in kind stuff yes absolutely okay okay sweet all right anything else I think we're moving right along I'm really I'm really pleased with all of the progress we're making it's going to happen it is going
to happen it's going to be a party all right I think we have it well outlined at this stage yeah we do so I mean thanks to Ted and Sam and the people who have gone before who uh you know set the stage for this event and we can just keep making it bigger and better well I
have to say this is going to be a huge improvement over the past ones not Improvement I think you know just an evolution it's yeah definitely Evolution Improvement of for just the location and people being able to get there
yeah all right if there is nothing else I will adjourn this planning meeting at 1054 thank you everybody thanks DED