everyone it is April 16th It is 9:01 according to this clock And I'm calling this planning committee meeting to order of the Anchorage Advisory Committee Can we do a roll call Miss Jennifer Jennifer
Rusk here Ron Flaming John Wesley Nasher Sam Lur Chris Rel King Dad Lawwell Edconover Jim Adterhole and our illustrious harbor master Curtis Lewick Harbor Master Perfect Okay All
right I think we're really moving along This is exciting stuff So Jennifer do you want to start by talking about the nonprofits your schematic Uh I need to ask you about meal certificates and anything that's outstanding So you do
your give your little report Yes Uh so uh for I actually came up and I'll go ahead and pass this around so you can see where the tables are going to be set up and uh it's got the amount of feet It basically tells the town exactly where
we want the tables And uh we do have a few more in the past week uh organizations that heard about it and wanted to join in And so we aren't um adding any more tables than what we discussed the last time we had discussed
17 tables and I think 35 chairs Um but they are willing to share uh space with other organizations with the table So um who have you got added Yeah So we'll uh let's just go down the list We've got the Anchorage Committee we've got MURF
uh the Coast Guard the Fire Department Captains of Clean Water uh Friends of the Library uh Community Foundation I see I reached out to them also but they I think in transition they didn't get the email So but they do want to attend
the Garden Club Yacht Harbor Club Asterero Garden Club um and Kansas Preserve will be sharing a table with buddies of Bay Buddies Um they will be donating for the for the um the uh
raffle a backpack with koozie cups and coloring books and chip holders and um that is who does that Yeah buddies Sterile Bay Buddies Bay buddies Okay Uh Lovers Key Friends of Lovers Key Friends
of Moundhouse Turtle Time Inc Crow Women's Club Estago Bay Keeple County Beautiful Beach Talk Radio The Pod Protectors and Native Plant Society Hold on Pod Protectors and Native Plant
Society Oh that's is that together Oh no Um native plant society is going to be uh they always set up at the mouth table Okay So the things that you've added are astero babe buddies which is conjoined with matanzas past preserve Correct Friends of library community foundation
yacht harbor will be friends of library and community foundation are sharing a table Okay The garden club and yacht harbor club are going to be sharing a table Okay Uh pod protectors and native plant society Yes Okay Um I
did not hear the Coast Guard auxiliary Yeah Yes Coast Guard Okay I didn't know if there was two separate ones No that's good Thank you So I'm going to when I redo this I'll realphabetize everything because I think it's just easier to have them in an
alphabetic order But that is it for for organizations No more room no more So okay So the 17 tables and 35 chairs that's for the nonprofits plus our registration Right Correct Uh so Anchorage needs two tables correct Yes
Okay What about um Beach Talk Radio Will they need a table I don't They probably will So maybe we need 18 They probably won't I would say that they they don't He's pretty self-contained unless he has his own table Yeah he's been set up on a state He might have his own table but
I'll just bring an extra just in case I'll put 18 down That's not a problem So yeah that shows where all the organizations I might have to switch that around but it does show the uh BTR and Anchorage on the stage Yeah
So the I might have got lost a little bit in the list but how many total tables is that We have total of 15 tables It's same as what we talked about discussed Yeah Well 15 for the organizations two tables for Anchorage Okay So total of 17 plus the one for
beach just in case And if you look at the So my husband and I went and we did all the measurements It's going to be really nice the way it's set up It's three tables across five rows Uh the two uh you could see
the front will be the anchor or the front of the stage will be the Coast Guard auxiliary uh the fire department and captains for clean water Behind them the little X's uh the chairs behind them Then basically the tables will be back
to back and uh they'll have six feet in between those tables so people can sit comfortably and uh goes all the way back to the wall So I'm sorry
sorry total chairs is 30ish I think we said 35 chairs 35 So does the town have a vehicle that can can is it coming from VS Correct And so this is my plan I'm going to have all this set up for us So um we will um I'm going to grab these
tables and chairs next week probably like Wednesday Thursday Um I have something to do Friday So just planning accordingly I'm going to store them in a um Matanza
right outside our trailer I'm going to store all the tables and chairs there So Sunday morning when we come in just a short walk from there to Bay Oaks to be able to to um Bayside Park I mean Bayside Park It's a long walk Sorry
Sorry Bayside Park Um so we'll be set up right Curtis would it be okay if I met you down there so I could clean the tables in because I just realized I'm going to be really focused on uh checking in all the organizations and giving them their parking passes and things like that So
I'm going to get there early on on Saturday morning probably around 9:00 So I think I think we will have plenty of time for Sunday morning Sunday morning to clean the tables and set up So if we're
there by 10 and we can clean tables Yeah So um will you need assistance then Sunday morning at Did you say 9:00 Um yes You need some help moving tables and stuff like that That would that would be great Try to get some of my guys out
there as well Okay My husband and I um will be there at 10 a.m and we also have a big heavy duty dolly that we can probably pile up a bunch of Yeah I was going to bring one too I mean if 10 should be enough time
I do I do have that cooler Yeah Okay By the way I did locate mine as well So and then I just have a few more things Before you go there can I can I just ask you said something about pods Yeah pod
protectors What What is that It's um an organization that protects our do our dolphin pods around the island Dolphin pods Excellent I thought it was seed pods You don't know I didn't know Um the storage pods you know Yeah we're
protecting those Do not let them float into the bay Um one thing I was just I just wanted to bring up I don't know if it's an issue but um you know the scare there are scares leading up to the stage Okay So just I guess I was just a little
worried if there were somebody that didn't do stairs They're not big steps but Maybe we could have somebody you know kind of keep an eye out if somebody has a hard time reading up that we can go down and help them with the registration or the or can we put the our tables
right in front of the stage or does that take up too much of your room Yeah because that area is going to be where the fire department captain's clean water and um and the Coast Guard their front of their tables are going to be there So that would block the people from walking Um and then
uh oh you know what we could do We could have a table up under the stage and then a table off to the right Um there's a lot of area off to whatever you decide you want to do Yeah we can we can figure it out day of Where should the A-frame
sign go And what do we what did we think we were putting on that signage The information registration here um a drawing You have sponsors listed We could have the Yes the sponsors
listed prizes and some of the prizes I mean I have both sides It's pretty big So and I've got big pens So I'll just put the sp so sponsors sponsored by and um I don't know if you want to call them gift but uh Christ donors or something
like Yeah And you could you could have them all as one You don't have to separate them out You say sponsored by Yeah And just put them all together Thanks Supported by Supported by Um I think we'll figure out placement Jennifer based on how we see traffic
pattern It's going to be day of Yeah But that's terrific All right So now that we have one more thing I'm sorry Um uh we did get from Margaritavville two fins up beach club passes
Okay And two women's club passports from the women's club Great Thank you When you think about the number of meal certificates we should have allotted to
your volunteers how what are you thinking Because now we're up to uh 14 15 16 17 18 19 20 organizations Do you think two per each Sure Okay Just
we're ballparking that We don't know that's Should I be handing that stuff out when I'm handing out the um the parking passes when they're coming in or I think that makes sense Does that make sense I think that's going to be a register thing because they'll just
register with the um with the Moringfield patrons for their comp that way you can keep a list of them So you want the nonprofit organizations and just to walk up to the to the member registration Yeah Yeah So we'll let's have a separate you know so we'll have
signup sheet for the voters for the VIPs and one for the nonprofits And that way you can just mark off I gave them one I gave them two and that way we'll have a better count of how many have been distributed Does that work Okay Yeah Okay Any chance we can get this scanned and
emailed Yeah that would be wonderful Actually I can you could just take a picture of it and scan it I have a cam scanner so I can I can do that and send it to useful
Okay And so there's plenty of room for people to walk in between Uh there's a total of 45 feet uh long length and then um uh 21 at the most narrow part of where the
stage is But I thought doing the three tables five rows of three tables gave them some room to for people around and then also just for them to set up Looks like a great layout Jennifer before Chris takes a picture of that Chris wait
one sec before we take a picture The uh could you just once the acronym KB and LK what were those again Keep Lee County beautiful Yep Yep And then what was the other one Uh K uh LK Lover's Key Got it And I mean depending on if someone
doesn't show that I just sort of put those in And I definitely want the captains of clean water and the and the Coast Guard and the fire department up front Um but the rest of them might have to be moved around on and Jennifer
should be designated as friends of Lover's Key Yes Yeah I was just scribbling Understand Understand Ed Bryan does not need a table If he does he couldn't bring his own He text
you does not need that information So there'll be six feet in between the aisles So you think six feet good for people to walk through That's kind of pretty much We certainly can move it
and add another two feet because we can move the back tables the back tables back closer to the I have a question Where are the is the crowd going to sit and visit Well they
the we've got the tables or the benches on all the sides so people can sit there Um how many you think that would seat Uh well I don't know exactly how many And then we've got that tiki area So we reserved that whole area I don't have in my brain
How many tables do they The tiki area seats about 50 and that we can expand past that But my discussion with chef Rizzo we're going to try to turn that area over a couple times to make sure everybody gets their meals but
there will be some extra chairs we can overflow into I mean the way I see it we'll have we'll have seating too right But it's also going to be like a mingling walking around seeing all the vendors But
yeah it's a mingling for sure Okay So you feel good There was one more thing but you know it's okay Just I've got a parking vest a bright yellow parking vest and I'll have my Fort Myers
on and um I've got I I think if I can just get maybe one more person to just help me because I'm sure people that may are not familiar with the park area Y u my wife will be coming I mean my Tina will be coming Uh so I don't know
whether she she's in the past has worked the booth for the uh for the committee Okay So they'll drive up if they need when they they drive up they can drop off anything that they have that's heavy that they don't
want to carry from the parking lot to the park And I figure I'll have a couple people to help walk with that or walk to where they're parked to help them if they need assistance And what uh what time are you starting their arrival At 11 And you're staging
it So from 11 to Most people are saying they want to come at 12 And I'm a little worried that they're going to you know but I'm just going to basically on the parking pass and guide them you know to the parking you know area So I'm hoping
not to have a big backup there So I'm intending on going there earlier like when when Curtis did you say 10 Yeah Did it change to 10 10 10 So I'll be there to help I'll be there too If I I don't have to help Great But I'll have my cart
I pull in my truck if you need if you can't fit all those tables in a town vehicle I'll just because you need chairs too correct Yeah So just let me know if you need my
assistant You were going to go there earlier in the week to pick up tables Yeah I'm going to have my crew do all that Okay That way we have everything down there
Oh the framed sign uh where we should put it either um in in front of the stage or do you think we should put it on the street side on the street Maybe on the street so everybody could find people walking by Yeah I mean I think we'll see what the
traffic pattern is for people coming and then we can just you know put it in the most visible spot for them Okay Uh I had something else What was it Oh Jennifer will you make a list of the nonprofits and Okay So I I'll update the sheet so
that we have all of them but the people who might want to do the two to three minute blurb with BTR so that I can I can handle that and work with that on that Yes Okay I'd also like to if it's all right I'd like to get up there on the stage and thank the nonprofit since
I've been communication with them for supporting their supporting the Okay Elvis Yeah What Okay There's no public comment
sir Regular order Regular order Just like at home [Music] Uh well let's just pivot here to sort of day of event responsibility So here's my thoughts and you guys chime in when I'm
wrong and you want to do something different or we might need a couple of other hands to help us out and just be floaters So I was thinking that voter and VIP registration would be Sam and Ted because you've done this more Um if
we could get a DACA list um bring that with So we'll have a DACA list we'll have a VIP list and we'll have a nonprofit list for that And then sort of the public drawing tickets and the uh you have to buy your
own meal certificates I thought that could be you and I John Okay Do we have two-part tickets Do we have a roll of two-part tickets We'll get to supplies Oh sorry Welcome to my world
I I have chunks of things that we're going through Uh nonprofits definitely Jennifer plus you think you I mean we can help you out There'll be people on scene so we'll we'll help you I'll walk around to make sure that they're all happy and okay and
if they need anything I'll be the one to be the point of contact Okay Uh I can be the liaison with beach talk floaters I'm thinking you know the tiki area crowd redirect Ron and Ed you know just sort
of helping out wherever we need Sure And drawings John since you're organizing all of that uh I think you will help with Well once we get to the three o'clock drawing you'll help coordinate that Sure Okay And I Ed's
going to do the analysis Absolutely Yep Yep So as long as we have like little blurps for him to read he can do that But absolutely Okay Any other major jobs I'm sorry Jump back to
um interfacing with with that What was the other thing you said Uh so you and I will do the registration for just the public giving the public their tickets and then also if people are interested in the $25 meal coupons that they want to purchase that would be us and then
you'll do the drawing I have a question Yes Uh I'm a cruiser and I'm there and I have my food ticket How do I get my food Do I Who do I talk to You go over to the tiki area and you order from Snug So I
think you know if you want to they'll be I'll be able to tell this is Yes absolutely And so we once we're there and right before the event starts I think we can have a little confab and just make sure we all know what we're doing and and there will be things that will not go as according to plan They
just don't So we're going to have to be able to pivot I put on a huge music festival and uh to raise money for the food bank and it was a lot It's a lot of work and it was three times this size but there's always something that might
go bumpy bump But we can take care of it Yes that's right We're strong We can do it So Madam Chair I I will be there as well so you can fill me in wherever you want me to put but I I am I have a question for you And as our marketing uh expert I am going to be a guest a guest
on Beach Talk Radio that morning at 10:00 Is there things that What's the marketing message What's our messaging that morning to the public Come on down Tell Tell me a little bit about what you're thinking in terms of messaging Yeah I mean I think we have put it into
um you know sort of our highlights and we've reframed the information on the website So it's really about we're here we're having this day to celebrate the voters and recognize them for coming to our moing field making our moing field successful It's great for the economic
vitality of the island It's also great environmentally because we have control over what they do and we just want this to be an opportunity for the public to come and learn more about you know learn more about the voters learn more about the moring field So we're urging the
public to come on down and be part of this Yes So every person over the age of 18 can have one ticket for the drawing So they have to be present to win at 3:00 Um and we'll also have $25 meal deals from Snunk Harbor that we can hand
out So but the the the raffle ticket is free It's not a raffle it's a drawing ticket I'm sorry The drawing ticket is drawing ticket Uh and then and then the it's a $25 lunch ticket right And but we but but Snug is obviously excited about having more public come down and support
Yeah So I mean we'll the $25 for the VIPs and our nonprofits and our voters We are covering that cost but otherwise we'll have another version where they can present it at Snug and get the same deal They'll just have to pay for it But we want We want the public to be engaged
We want them to come on down Absolutely We'll have music playing Obviously the not for profofits can tell the voters Meet the to meet the voters Yeah Yeah Okay Well it's to meet the borders and also there these organizations that Yeah Jennifer has um confirmed for this
There's a lot of marine education opportunities Yep Chris would be a good and giveaway I will I will make sure he gets that Oh you want it Okay Yep All right And I'll be updating our highlight sheet
and we'll make sure that you get that as well That would be great Thank you Have all of the fat Oh thank you And then we can you know if you need us we can just come to the window behind you and we can Yeah that would be great Yeah heckling Try to keep that two minutes if you could That's not going to happen
Heckling seems fun I have a question How many um how many u meal tickets for the $25 deal that we will we handing out to the public Because I had a lot of neighbors that are excited about that So let's just pivot there and we'll talk
about our supplies So uh Curtis I added a couple things to your list Do you have clipboards I do have some clipboards So we could have like four clipboards I'm thinking two at each registration Um because that way in case it's windy things will not blow away
Yeah that's not a problem at all And you were looking into creating name tags for the committee members so that we were recognizable as part of Anchorage Yeah So um um so what I will do I was just thinking about just getting the sticky name tags
Do we have to does it need to be something nicer or would that be It would be nice to have ones kind of like the women's club has or some of the other organizations in town But if that's something that you know the town doesn't do for committees that's fine We can do the sticky version Yeah I'll ask
I don't think I don't think they do That's something that I I really don't know I I'll I'll have to ask but I was just you know for this being the first tier Sure I wonder if the town would let us use these to put on the tables
Oh we could That way Yeah I think if we use the sticky version we could give it to the the people on town council Correct And the voters if they want to be recognized with their names Yeah I I don't think if you're moving around I don't know what good this would be
right The registration tables in front of us Yeah What's great about the sticky ones is people can put their names on it and where they're from especially you know the voters If we do the voters also Okay Or more importantly what kind of boat they have
If possible ask me about my boat If possible Curtis just to make this more complex if we could have a different color for the AAC um members committee Yeah Yeah And then
maybe whites for the for the guests Um just make it uh easier for people to see that you're part of committee and you can help them or answer questions If not if not it's not a big deal Sounds good I'll wrote it down We'll we'll figure Yeah not a big deal We can't
And I don't I don't want to go out of order but And then obviously make the pitch but then the band starts at four Do we know the name of the band Uh I do It was listed somewhere Yeah we did Yeah I can add the name of the band Okay It's
in It's in somebody It was in the notes I think uh Curtis sent around And the band starts at 4 correct Right Yep Now they start at 4 I'm wondering what time they need to set up because it looks like it's a big band Yeah Well by that time most of our registration stuff will
be done so we can kind of move out of the way And should I ask the organization start breaking down at like 35 I don't think you want to do that No I think the still mingering at 3:30 I think you just want to start from the
stage as far as breakdown goes Mhm and and move out Um if if the band needs extra setup time they're just going to need it on the stage Um they're not going to need it I was just thinking about the crowds that come for the bands
that they might want you know that area out Yep Working from the front back Correct I think the first play when we when we break down I think the first first thing we need to break down is the stage
Correct um to get to get the band on and then like Ed said I'm engaged with you move our way back to and maybe you know set our stuff towards the edge front edge and that still gives them the ability to start setting behind it Right Or they can there's kind of a walkway
back there They could start setting up their equipment and then we can help them move it onto the stage if they need extra time Absolutely Okay Coolers I've got uh Ed and Jennifer and the town with coolers Does the town have a cooler Um we have one in our
trailer Um I got a couple uh I got a couple Yetis at the house I can bring Okay Uh water and ice Sam I will be bringing the water And I talked to the restaurants They have no extra ice So I'll pick up a couple bags of ice um at
7-Eleven If they if they don't have them for some reason I can always go across the bridge to the convenience store But I will be bringing a couple hundred bottles of water and maybe four or five bags of ice Okay
I'll I'll fill up my cooler with ice It's a huge good Oh that would be great We've got the 17 tables and 34 35 chairs Got our D How many chairs do we want for the anchorage I think we just
need two at each registration So we need four chairs Then that would make that's two per table So just kind of what we were planning I don't plan on sitting that day Yeah Uh duct tape and zip ties We got John
jars for the donations You've got your jars Uh double drawing tickets Do we have those in hand yet The ones for the prize drawing No No I'll get that in the name packs this week Okay an issue Curtis has the duct tape and
zip guide Okay And whatever we don't use goes to them to use as they do Can I request more one more um supply Sure U the library friends of the library or the library is going to uh supply um the holders the sign holders that I will put
up on the table So each organization's got their own sign of the table I do need doublesided um like Velcro tape It's like Velcro so I can place those signs up Or you could take this gaff tape and just roll it and that No it
needs to be like heavy duty doublesided velcro to hold the sign because if it's windy the tape will just Okay I will order that Ed Ed Ryan just said the name of the band is Riverside What Riverside Yep
Okay Uh signage So I see that look you have started making some things So we got two registration signs Show us what you got before I laminate them Okay We're going to go with the bold print So this is going to be for the Moringfield occupants and the VIPs Do you need to
add VIP on there Probably should Huh Okay VIP and nonprofits where um just well VIP let's VIP their VIP they'll know to go to the
red to the uh to the VIP table So that will be there It's going to say free ticket for 3 p.m drawing Okay And then we're going to have one for the general public Meal tickets Meal tickets for sale $25 Well I'm not sure if for sale
is the right thing Meal tickets like like say $25 meal ticket deal or something Yeah something like that How about just meal tickets $25 Okay just like that They might think that
they're going to pay us So exactly Let's see Oh yeah You're right You're right So maybe something like $25 tickets meal No I don't $25 meal deal I know what you're saying there Meal deal
tickets Can I just get the elementary uh explanation of this So if the general public gets a meal ticket there the money exchange will happen with the with the restaurant with the restaurant not the Anchorage Committ We're not touching any money So if there was any like say
advance meal sales that would go through Snug Harbor that wouldn't have anything to do with there won't be It's all day of sale It's all day of event And can I make a suggestion Sure On on this one here and it's not a deal maybe in red up
top VIP Yeah Put this up here Yeah About $25 meal coupon Yeah that's good Coupon I think that way it implies that $25 meal coupon to the restaurant That's better
But at what point do they do they then spend their money Confused about that So we give them the coupon they go to Snug Harbor they order one of the four meals and then they pay Snug $25 Okay And these will be two different colors And here's what they're going to
look like since we're there already So this will be the ones they pay for It's going to just say cruise your day appreciation must order by 3:30 I'll
get to that in a second Um it's going to have the four menu items Um I think I went over this last time trying to get the fancy salad Um my meeting with uh Chef Rizzo fancy salad is not really an option because it takes a long time to make So we're going to
have a regular salad Um and they can get it with or without chicken Okay So there'll be something for vegetarians Um there's going to be a cheeseburger the chicken sandwich and the fried shrimp basket So on every table there will be a
menu It'll be at both at both the tables uh in the front where you register I'm going to laminate like 20 of these It'll be on all the tables at the Tiki Hut It'll be at our registration so people don't have to ask It's a complete description of all the four meals just
like it comes off their menu And on the ticket it'll have the four choices but they'll be able to see exactly what it is right before they you know before they order It'll be posted all over the place So so they're making money on the salad They're making Yeah the vegetarian salad
they're totally making money on They're they're going to make some money that day hopefully Um because but it is a little bit you know it's self-contained because the tips included and it's probably maybe a $3 discount something like that It's about 15% off Okay Something like that Perfect They have
another um option besides chicken They have like a Yeah there's a salad Oh no Salad I meant you said chicken You chicken No because that was the only one that fed in that was into the uh the shrimp and the grouper was was overpriced for for us
But they can do an uplift on theirel if they choose right They can they can buy whatever they want you know if they decide And the people are going to be spending money on drinks They'll be paying cash for drinks Uh but the soft drink or an iced tea is included So okay So that one's the one These are
two different Yeah that one's the one for the public And what's the comp one Comp one looks like this Here Here it is How about that It's right where it's
supposed to be Okay So this is the comp one which will be on a different I'm going to give you this Are you going to Are you going to print these up or do you want me to If you can I can do them I just need You need some color paper I need some color paper Does the town have colored paper I'll ask I'll ask after
the meeting I will ask I had color paper before the store So this one's just going to be the same thing except complimentary meal includes soft drink tax and tip Okay Must order So I know me and Curtis went Curtis Curtis is already
privy to all this stuff I requested that we could get meals until 5 or actually six o'clock And what happens is the meals are only available till 3:30 Um they must be ordered before 3:30
So if people are getting ready to leave they can sit down at the tiki and they can order before 3:30 They switch the kitchen over to dinner So they won't have these items available So 3:30 But what I did ask them is how about if the
VIPs and people that come early the restaurant opens at 11:00 So all these vendors that are setting up you know it's it's like every concert hurry up and wait You know every event it's hurry up and wait So once their table's set up they can go eat anytime from 11 till
3:30 So maybe some of us and everybody else will want to eat a little bit earlier you know and uh free up some of the space under the tiki hut So was was Rizzo acceptable I mean I brought that up last meeting that it's going to be easier for the restaurant if we go
earlier at 11 So Rizzo's good with that He he said they're open at 11:00 and they're ready to serve And I I told him maybe all the all the staff and all these people will come early He goes that's fine He goes that's a great time to come We will have the tiki all to ourselves starting at 11 Honestly I
think it would benefit us to probably take advantage of that and eat before people get there So we we have a full stomach that kind of thing We do our thing Another thing is if we're ready this is all these voters are going to
know free food Everyone that Ted and I know and everybody everyone will be there at one o'clock If people start showing up at 12:30 a quarter to 1 and we're ready to go there's nothing to stop us from from going and getting the meals going Yeah I agree Getting
everything going Terrific Great job So I will laminate these Okay Put them make a couple to put at the tables here I will do these these tickets on colored paper I was thinking green for the ones that
are free and another color for the ones that are um that people have to pay for Yep And so here's here's where we get to the numbers I was thinking for the ones that we're giving out that are free I was
thinking 125 Better do 150 Okay And then for the general public do you think 200 is too many or too few Did they specify an amount of these $25 lunch
lunches that we have a minimum So my discussion with the chef is that our minimum is $2,000 So that's 80 meals So I specifically ask
him to keep the coupons to we had we were not required to place a deposit So they're going to trust us for the money and Sunday event it'll get turned into Curtis on Monday I told him by the middle or the end of the week they it'll
it'll be submitted to be paid So I asked him to keep the green tickets turn them in for cash but I also asked him to keep the public tickets to go towards our minimum which I think just you know
we're gonna we're going to cover our minimum But but if it happens to be a cloudy or rain or drizzly day or something we want to make sure that we meet our minimum that we use that to meet our minimum 86 and partly cloudy is what it's going to be Sweet According
to worried about shade sales Yeah Okay Terrific Okay Okay So 150 of the green ones that are free and 200 of the meal deals Yep Okay Um drawing prize rules I
have them If I make sure that you have it can you laminate a few copies Okay Do we need any sort of uh tiki seating signage or will Will Snug provide that Like this reserved for
cruisers Does does Snug do that Uh TP is going to be reserved for us Okay So okay Did our meals jump up a little bit in terms of number I'm basically just talking about the free ones Yes
Now the price was the best I suggested $20 They came back at $28 So I got it down to $25 and I think perhaps which is a little bit better
than going in as a public person I'm talking about the total number of meals that we're giving out Yeah Because of the nonprofit volunteers I think that's where our number really jumped up So we were we're inviting the morning ball voters our committee council members and
the nonprofit booth volunteers I was going to go through those numbers And then town staff and guest So I don't know that we'll use all of those I think 150 is really high there Ed depending on you know who all shows up But yeah a few of the nonprofits actually said that
they probably wouldn't use the lunch tickets because they'll be too busy trying to promote but uh it's nice thing to offer I'm asking for budget purposes Did we get any additional u donations And since our right now we're at a total
of 3,300 right now Okay So if we give out 150 meals unless my math is terribly um Beach Talk Radio like we're over budget So 3,300 divided by
25 132 meals is what we can afford with our budget So I think that's a high number I was estimating 125 So Sam was just going to print some extra coupons in case but I will We'll figure out how to
make up the difference I know that that's very important to you and should be to all of us All right Um I'm sorry Chris Yeah Um just to give you a little confidence but I talked to you about you before the meeting Best
way to say that When I talked to you um what I expressed to you Um you can decide which way you want it to go Okay Um just just let me know Okay We'll talk about that in a second Um John do you want to make a couple of signs with the
all of the drawing prizes listed Is that something you could do Just you know print up a a sheet and we can have it at the table so people can see all of the different drawing prizes as opposed to a poster Yeah I mean one poster will be great but do we want to have more copies of it
somewhere or I mean I can I have the highlight sheet so I will print a couple copies of that I can I can just have that at the ready I'll do that I mean I I can certainly do either one whatever Okay
Just let me know Okay Madam Chair I just got I'm I'm conveying a note from Ed Uh he says uh Peter which I assume is from Snug Harbor says the band starts setting up between 2 and 2:30 Oh I have a feeling And he
said that he's going to get the Ed said he's going to get the contact person who sets up the stage so they can coordinate a smooth transition Okay And he said he can reach out to them or he could pass it along to you to reach out to them so the transition could be smooth Um they
can reach out to me That's fine Okay I I assume he's listening right We're on right Okay Yeah we are Okay we are So so yeah that that might I you may be able to do both set up and still have the tables up there but I think as long as everybody's talking to each other that probably it would work out So my thought
is that they're going to do the the drawing or they're going to do the vendors um starting at two everybody's going to come up and make their little spiel um for the vendors nonprofits the nonprofits And once they're done with
that the drawing is scheduled for three but everyone's going to already have their tickets So if we do the drawing at 3 basically it should go pretty quick I think Ed's going to from Beach Talk is going to give a brief summary Yeah here's so it's right down the way you
know come from the walk from the dingy dock Um that should be done well before 3:30 probably 10 after quarter after Um once that's done pretty much we can break down the stage Yeah So
so I'll talk to them and find out what they really need to put on the stage And again can they use that back area to just put their equipment together and get it And then I would think if the the tables that are on the stage were up towards the the front the front very
front of the stage and it still might be a little bit too high that way Yeah I would people aren't going to walk up on the stage to to get their tickets We can reach over Yeah I think Chris had it right that that the table should be to the edge so nobody has to go up the step
onto the stage The stage is only a foot high anyways Yeah but there's like three steps so on each side Yeah there's uh the steps are actually it's like three steps going up and so that's a far reach and that seems a little dangerous If I were you I would have the tables as far
back as possible So people can walk up the steps and safely get onto the stage to get I think it's actually less safe to have people walking up and down the steps personally with no guil behind them to come up to the tables And if we put the tables in just in front of the
stage just barely in front we don't have to worry about them setting up for the band or like you said off to the side Jennifer that there was one side that we could have it on and then maybe you know part of your floater duties uh would be to guide people to the right
registration table or something Piper There you go So don't you're not going to set up on the stage Well I think we'll still have Ed on the stage you know with his equipment but he can be on the very front of it Yep There's an area off to the right I think you need to
make that decision after you talk to the man Yeah Right Also circling back because I'm gathering all the donations Let let me do the uh the handout sheet because it may there may be changes at the last minute Oh
that's a good point because I think a few other organizations might be donating stuff for the the drawings Yeah I have a sunshine question Too bad the seminar is next week Next week
But just for the sake of sunshine can I email Chris these things for for proof or do I have to give them to Curtis And I just think since you've asked that on the public record I think that's a good policy to go through Kurt just for your own protection Y send it to him He'll
send it to me I'll look at it We'll get it right back We want to get John in trouble I'm not sure how John's involved but okay Um that's okay Everything will go You know what it will say So you don't have to spend a lot of time It will say please forward to members or something Okay And I think I think it has to go to
the entire committee Yes Yeah Just for your own protection Yep Okay All right I think we're good on all our supplies and our signs Uh just a reminder of show We're going to start a lot of us are going to show up at 10 to
help place the tables and clean the tables Starting at 11:00 The nonprofits are going to start showing up Our registration officially opens at 1 but if people come early we'll be ready Uh meals can be ordered between 11 and 3:30
We'll do the voter intros at 1:45 So as you guys sign up voters you might ask who would be willing to do a little you know meet and greet with Ed Uh we'll do the nonprofits at two three o'clock the
drawings and then we'll start tearing down Quick question on the uh on the dry uh drawing Yeah Flyers any counts 200 300 400 or or Oh maybe I misunderstood I
thought you had handouts or you just Oh no no no Just wanted something at the registration table so that they people could see what the prizes were for Gotcha Maybe maybe bring five and Yeah that will be plenty I have another question Will the Anchorage Committee
have like information on um like pumpouts and information uh from about the morning field Yes I'll I'll supply information for all that I'll put a I'll I'll print out
a like a little flyer the over overview of the morning field and stuff we can have there on the table for people to take Hey John Regarding those prizes if you want to um type up that list and email it to Curtis and tell him to forward it to everybody I can laminate
those You can you know once they're laminated you can tape them down Sure Put them wherever you want I'm I'm just concerned it may be the night before until we have a complete list But if that works for you that that'll be fine I can do that the night before
Okay Just easier if everything's laminated people And you have a laminator You have a laminator Everybody's got a laminator Me I'm so jealous Curtis permit We're done We're good You've got it Yes Did we pay for it
Um no not yet Um but I I talked with Tracy Um but we we have that covered How much is it Um I don't know the full amount I think it's around like 200 and something Yeah Okay So there she goes So the night So on Friday since it's a
weekend it'll be available where you can pick it up Correct Good Correct I do know that the permit I believe we only had um 10 tables on the permit but I don't think the fire department's going to have a problem with five more tables Well we had a 10 10 by 10 tents So
that's one you know like a thousand square feet So as long as I think we're within that if only a fire commissioner served on the Anchorage Advisory Committee shouldn't be a concern Yes And the fire department's going to be there and have
a table right Okay I want to go through what I have in terms of drawing prizes so far So we've got the folk stuff Friends of Lover's Key Jennifer said there's Margaritaville
Two passes for Fins Up Beach Club Beach Club You've got two women's club passports And then some things that we already knew about but I'll go through them The $100 Islander
certificate two night stay at Matanza's Inn $40 certificate and t-shirt from Pety's Upper Deck $25 certificate and hat from Wahoo Willies $50 certificate and hat from
so you've got the merchandise package from Whale Sandy Bottom Station 31 which can be divvied up because there's a lot of stuff in there Uh I'm going to get something from Island Carts I don't have that yet We've got a two night stay at
Diamond Head which John is going to pick up We've got um two day pass packages They're each good for up to four people at the pink shell John's gonna pick that up for me Um nervous Nelly's Sam you had
two free entre and a hat We've got the two Key West Express tickets And Jennifer you said the Astero Bay buddies were doing a backpack with stuff Backpack And I have I hadn't actually um
asked the organizations if they wanted to donate So I'm going to finalize the last letter for confirmation and all the good information and ask them if they wanted to contribute to the drawing So Ron you were going to a couple other
places Did you get anything else Okay And Ted you were going to Moss Yeah I haven't heard back yet Snook You were going to Snick Bite right Snip Bite Yeah Okay Okay Snip Bite And then I I'm supposed to go to um Doc Fords and Dixie Fish and
pancake that's all in process Okay Should continue that right Yeah I would say you know go ahead and continue that I mean we have a nice nice list right now We do Um John are you comfortable with me sharing your contribution Your choice Um so John is willing to
either do a $250 gift card to West Marine or he could make that contribution toward covering the cost of our event if needed I'll leave that decision to you Wow Thank you Thank you John So Which way do we want to go Would you feel more comfortable if we had that in
our bank account I think we have a lot of um prizes So I I would suggest my opinion would be that it goes into our bank account just for a little cushion I think I think um I'm in agreeance with with Jen Um I think that
we should put that I mean as much as I want to give somebody gift give certificate to West Marine I think that's awesome But I think for this being our first year and us you know building this thing I think it's important to put that towards our in our
in our balance right now I think it's totally up to John No problem Thank you so much That's very generous Whichever works best for everyone Appreciate you trying to help Yeah Thank you Thank you John You're welcome I have a question about the drawing How is it just going
to be one ticket per person How do you know whether or not they're coming back for more tickets Um I would like to like mark their hand or something I thought about if we have a stamp I would rather do that than try to have them each write their names down because I think that's going to get a little Well on these
two-sided tickets right Um uh they they're going to have to put their name on each each No they have numbers on them Oh just numbers Call out numbers But I think if we had a hand stamp or if we could just take a marker and put an X on their hand or something I have um Do you have a hand stamp I have a couple of
them That'd be great Perfect And the VIP and the uh Anchorage PE you know people on there we'll know that we'll know them They're only coming in once What we can do uh when we give them a name tag or whatever you can write VIP on the name tag so we could kind of separate them so we know you know Yep That's a good idea
However we want to do it Yeah Very perfect Okay we're almost through the list here Um why don't you talk about communication what we've done so far Curtis especially to voters and what we've got out there for the public to
see Yes Um so um we have um for the town um I got with our um I'm a PIO She has been uh sending out um a flyer that she she created It's basically uh pretty
similar to what to what I created that I've uh um shared shared with y'all Um that has been that has been being being posted to all the social media uh pages Facebook Instagram Um and that goes for the town
and and the maintains this morning path pass page as well Um I'll get with her to continue to put that out again this week and then next week as well Um I have um I sent an email out to um all the voters in the morning field
right now Um and that list might have some people that have already left already and and some people coming in as well Um we are going to continue to put that email out We are going to do that next week at the beginning of next week
and then we'll do it uh right right at the end of next week on Friday right before right before the event Is the flyer attached to that email Both flyers that uh the one that Nicole did and the one that I did I put them both both in that email Nice They look really good
The one on the door at the trailer that looks really good And I have those posted all over down there by the dinghyd dock Wonder if we can get one for like the library or um Yeah Absolutely I can post that at the library Other restaurants or the places
that we received gift cards might want to put a poster up And then also did we rece um make contact with any media u to have some camera crews down there No I wasn't I mean maybe ask
Nicole to some media I'm sure someone would want to pick it up and do the story on the morning field and the voters day appreciation Yeah that'd be great Yeah Okay I'll get one Nicole Okay Questions about communication And we have revised the
language to make sure that it's voter first language So you know if we're about celebrating the voters recognizing the voters opportunity for the public to meet the voters and learn about them Okay I'm going to go through the invitation list and what I have heard back from people so far And I want to
ask the committee um if you're going to bring a guest or not So Sam are you bringing a plus one Okay Ted are you bringing a plus one Yes Ed I'm pretty sure Janelle is gonna go All right John I'm guessing yes Okay Jennifer my
husband Chris and Jan's coming Yes All right Perfect Okay Jan is um doing the library So I don't Oh so we're gonna So we have a lot of overlap because I'm like on a list and then John's on a list Oh and I'm also Mr Right So Oh John's on
two list So we have a lot of crossover He's a big guy He might eat two meals So yeah you were just trying to get me in trouble I am Uh now that he's gone Yeah he's not here now Yes Right Mayor Allers and his wife are attending Jim Adterholt
and perhaps his wife are attending Um Scott and Jackie are coming I have not heard from Karen yet so I will reach back out to her Um Curtis do you want to tell me who you've got from your staff confirmed coming and how many tickets you're thinking Yes As of right now um
um four four staff people Four staff I don't I don't know I know I know Bobby It depends His his wife may or may not come I I'll get confirmation on that I'm not sure So it's you and Patty and
Bobby Patty Rich and Bobby Rich and Bobby Okay Um about the town manager Andy is out of town Nicole is out of town I have not heard back from Frankie or Chad yet so I will nudge them but otherwise I think we're in good shape
I'll put together more of a estimate based on this for everybody One more thing about the the tickets Did you say we do have two-part tickets or you're still hunting around for those No I'm I'm just I'm I'll get them Okay If um if
you need a resource for that Jackie Lisak with the chambers they have them all the time So she may be um she may have an extra big roll for us two part tickets Okay All
right That is my list How are we feeling Yes sir I think I'm feeling very good But um these many uh individual prizes it's going to happen real fast I'm gonna need help Absolutely
Oh I actually have a ton of bins I don't know if that would be helpful if we uh could put all the private I had planned to do such a thing Bins Well when you say bins what do you mean Like the big bins whenever we had to move out I think
what I think what you're looking for John is a a Vanna White to hold the prize and make sure gets it and and Yeah Yeah Yeah I'll transport them there Um if I need bins I'll call you Um that's a good offer but I'll package them and I
can help with that And um I'd like to write people's names down just so that we can share that back with the organization on who won the prize in case they want to make sure that the person you know who's showing up This is going to happen very fast It is It's going to be fast and furious Yeah I mean
we're up to what almost 20 Yeah All right I cleared with Amy that if we would like to have one more short meeting we could do it next Wednesday prior to the sunshine training We could
meet at 12:30 Sunshine training starts at 1:30 Do we want to have that just to go over any final details I would say that we probably kind of need to because you were going to talk to the band and stuff like that and that
was a bigger decision of said the 23rd Uh 22nd whatever next Wednesday is 23rd Okay Well the sunshine meeting is the 22nd Yeah it's the 22nd Yeah Okay So I got the wrong day So it's the 22nd I know it's before the sunshine meeting So
it' be at 12:30 And what's it what's the day of the week Tuesday isn't that So what time 12:30 So 12:30 to 1 Just a quick round of everything Tuesday or Wednesday Tuesday Whatever day the sunshine training is on Tuesday
Tuesday April You're all good with sunshine Tuesday April 22nd Okay Thank you And I confirm Okay Is it good Yes Okay All right So we will do that I will confirm
that with Amy time All right So I will wrap all of this up 12:30 I believe Send it 12:30 Yep 12:30 to 1 I will send it out to Curtis He'll send it to everybody and we will meet again next Tuesday at 12:30 to make sure we've got everything
good That's great That that helps me sending the stuff out I'll bring final copies of this We can make any final changes Perfect So we need to check on before we leave We need to check on colored paper Yep And there's something else Okay Get with Nicole Yeah get with Nicole
And I mean I have my list of Okay But um yeah toilet paper Get with Nicole and then um I think that's it that we have to do right now Okay Well thank you
everyone I am going to adjourn this meeting at 10:05 and I will see you all soon Thanks for your hard work