good morning everyone I'd like to call to order the regular regularly scheduled meeting of the Anchorage advisory committee it is 9:06 a.m. and it is time for the pledge of allegiance aliance to the flag of the United States of America to the for
stands Nation indivisible all right we'll do roll call so I am Chris rle King Sam Lorie dad lawwell Ed scon over Jim adhal and Curtis lewick we
are trying to get one of our members on the phone she will join us as soon as she's on Jennifer Rusk and we have one member who is excused all right and an opening pardon me we also have we also have an open list we can talk about that as well um
public comment I do not see anyone here joining us today so we will move on to the approval of the minutes has everybody had a chance to look at the minutes do I have a motion Sam lurry I move we approved the minutes I'll I'll
second okay uh all in favor say I I I any opposed all right um next on the agenda we have the cruiser appreciation day I would like to suggest that we go to the staff reports and member comments first because Cruiser appreciation day I think
will take us some time to talk through so does anybody have any objections to that all right then Curtis the floor is yours Al righty um good morning everybody um just want to follow up on some things that we
talked about last time or last meeting to give you an update of um what has transpired with the um canal canal project and where we're at with that and where where where we are going to move
to move forward with that with that project um so just let me um just start start right off with that so um we are it's going to be on the Town
Council agenda on March 3rd to um to move forward with the uh canal canal uh debris uh debris clean up um about um two weeks ago we we um the project hit
its hit its end date to February 10th after that we did a 3-day canal canal um uh um uh assessment um of of all 43 43 uh 4 43
canals that we have that includes we have we have 30 but once you get into some of the canals that branches off and and others so um we did that and I want to share this uh report that I have with you
um so once we did the did the assessment um how we assessed it is we had a color a color coordination um assessment that we did so green meaning
obviously the canal is clear yellow states that um uh there's still debris but it's not navigationally hazardous um but it needs work and then and then red meaning we have we have
objects in the middle of the canals that could potentially be a hazard uh Hazard uh to navigation um um so we have 18 that we still have objects in the middle of the
canals that put the canals red and um I got 19 green and then and then six are yellow so we are going to um move forward with this starting after March
Curtis is that report on what the pictures that were sent out to us so that is part of it yes the pictures that I sent this is the entire of what we have done this far up to up to February uh February 10th the colorcoded um Canal
report that you're speaking of that is not that's my that's my personal I can share that with you right here that I have I can email that out to you this is my own I created this uh myself um for what we when we did the
assessment but yes I can share that with you thank you Curtis what what's happening on March 3rd at the council level you're just asking for an extension or what's happening on the third correct we are going to ask the um for extension and
um I believe it's the um approval of the money for up to February 10th but um all that money is um um going to be FEMA FEMA um a re reimbursement yes yes ma'am
but but I mean just maybe I'm missing something so so this Project's been ongoing correct and obviously you're making inroads and it sounds like there's some additional work that needs to be done correct so on March 3rd you're asking just for an extension extension uh to move to move to move
forward and asking for those additional funds for the extension which would FEMA reimbursed correct gotcha okay thank you yeah we made sure that all the money um we are covered uh before the reimbursement so we have we have the money to Mo move forward and that's what
will be presented on March 3rd all good and how much longer do you anticipate that um as you go forward after that that it will take to do the entire F we're hoping another month thanks so another month from now correct
okay just me but um we've been getting a lot of feedback um uh from the residents it seems like you know a lot of people are happy with with the work being' done um but we still um they're just so right now they are
over 800 um um cubic cubic yards of what we what we've collected and you'll see seeing those seeing those pictures of what what everything we got so and there was never a so on February 10th when they stopped
the debris was never um we never solid drop off they were still bringing Full loads in every single time so we hadn't te where we started to you know the debris became became less as as it went we were still in the thick of things so that's
why we want to move forward um doing doing the assessment we actually hit some objects and stuff like that so that tells me right now we still um they still have to dig in the mud and pull but you have been all the way down all the way down I've been through every single every single Canal I talked to
some neighbors that were very happy the work he did there very good take do you have a estimate of how much the FEMA reimbursement will be for the entire project or um the entire project
um yeah um let me I'm not going to answer that question right now I just want to make sure that I'm not giving you away sure you know far off number that's something I can I can s j and do you feel like the it you're
bringing up really are they were there because of Ian or were they there even longer and we haven't so that very hard that's very hard to determine you know Chris I mean really um to separate between the three storms with the debris I mean it's almost impossible to
determine what is what from what I mean that's you know that's just I mean you can tell that some of them might be sunken in the mud longer or whatever but really we don't really know you know we have no way of knowing what's what's from what St I wish um in a perfect world that's what female
wants too but it's it's it's very difficult so um that was my biggest um thing that I wanted to share with you um my other updates we are moving forward on the uh dingy do as well so
that project should should start um late spring early summer could you could you resend me those those photos that you about cleaning out the canal I I don't I can't find those problem with them we were having some they just came this morning yes yes we were having some
email issues this morning so do apologize oh I still send them to you yeah that'd be great and then uh has Nicole put those pictures out at all do you know um I've been giving her a few pictures these are from the these are from the contractors and the
um um in FEA so haven't put these out yet I'm going to see the people love to see debris this is just the report that they gave me this this is the contractor's report right here so with those photos the people really appreciate seeing
stuff coming out of the canals and work being done so I I would encourage you to talk to Nicole about sharing that because that's okay that's really welcome news here on Fort Myers Beach when people see have you seen some of the stuff we have shared already uh a while back Y and that was great but if
you've got more people people love to see progress and initially that kind of progress yeah one more question before you move on from Canal so this is you know this is kind of level setting and getting our canals back to where they're navigable
then is there a phase two of talking about all right what's the plan for maintenance and all that stuff I know we corre asking about that correct so so I'm glad you brought that up as I was going to that anyway so this kind of leads into this so um with um you know
finding the old plans and stuff like that and the um you know all the all the um uh um data in the past has been very very difficult and for us to you know I know that the dredging is a big is a big Talk of the Town and everything like
that so what we have to do is um we have to require uh maintenance records um uh um for the canals so all that in the past since the storms and everything we have not I believe the town has lost it from the old server so
I've had some trouble collecting that data so what we are doing with this canal canal canal assessment um that I did um two weeks ago this this is going
to start our data for the canals so we have information now moving forward um we this is going to be part of our records we're going to start canal canal canal assessments on a
um um every probably about every um uh every um uh six months so um moving forward and we will we will uh keep track of all that so moving forward in event of another storm any any natural
disaster we're going to have records now to move forward so when it does come time for dredging and stuff like that we're going to be on track and have proof to give them everything that's been in the past you know I'm having a hard time track that they're tracking
that down when when you removed all this did you do any soundings or that comes later um we have we have we noticed our depths um in in certain in certain canals um and also I took soundings over there by big big part Big Carlos Pass
and the channel going into Buccaneer um buccaneer Bay back there um we know that area definitely needs it um that sh has been sticking out it's been growing further into the entrance of that that Canal when you come in at low tide I
mean you can barely you can't really even even get in there um so um um and then um other other canals we noticed the entrance of the canals are worse and then towards the
end as well but uh some canals I was only marking 2 to 3 ft you know and uh that might not have even been at a low you know so um I know that some some need it worse than others I know some canals we had we had 8ot of
water in there that's that's more than enough so you got some preliminaries on where the trouble spots are absolutely yes sir Curtis I Ed just for me these pictures uh these are amazing do we have any uh well I sure would encourage
Nicole to put some of these down and second of all does the company give you some kind of an aggregate tonnage of what they pull out is there any way to measure how much so that is 800 cubic yards is where we're at right now 800 cubic yards of debris saying that yes
sir yes sir and what would that equate to is how many dunk trucks is that and how do we you know how do we think about it I can get the number of loads for you that he that he ran to take did they weigh did they weigh it as well or is it more they do they do weigh it he has to weigh it they have to get the dumpster
weighed on a weight scale before they off so they have pulled out 800 cubic yards of debris thus far correct and then obviously we're hoping to extend this program on March 3rd yes sir and then we we don't know the weight at this point or they know they know the weight you just have to get it from yeah I'll
see if I can get that number I have not I I have not heard or seen that number so um all that we have been giving is the cubic yards if if they get the weight and that 800 uh Square cubic yards cubic yards you know and then some of these pictures that that would be a
great release for Nicole to the to the citizenry yeah sorry we didn't mean to derail you no you're fine you're fine this a big deal these are things I talk to you about anyway so it's a big deal it's all
good apparently a yard is 201 liquid gallons that would weigh a lot I would think right really so a gallon is like eight PB so 16 there's going to be air and stuff in this you should I mean you can see the
pilings and things like that I mean they're water loged heavy it would probably be safe to say tons tons correct correct we'll equate that to elephants later all right you were talking about the Dy dock so we're good yes so we're moving
forward on that I hope to hope that commences late late spring early summer and we move and we move forward with that um that's something that I'm looking forward to I'll take you that and we have temporary um
accommodations for when when you're installing correct to I'm still working on that with with uh with her hurricane Milton um kind of put us in a pinch because um um tangan had had damage to
their dock so only half of their dock is working but I think we can still push up a uh one of our old one of the older floating docks over there um for the temporary but hopefully hopefully it should only be a month or so I know the col Brothers work work pretty pretty
quickly um right now in the morning field um I'm about 15 morning balls away from being from being full um I'm still I'm still working on those on balls um four through nine um it's just just been a
battle um right now the busy season you know it's been it's been very hard to tackle that battle we are we are making it work right now um with the balls that we that we have open for our
bigger vessels I use that Front Field strictly for our bigger vessels and for the vessels that cannot fit fit Under the Bridge so um that is that is working but that's something that um hopefully the summer um we'll make some you know
huge huge strides with the Coast Guard with that and getting those getting those back open but uh it seems like busy Seasons upon us you know we're getting we're getting uh several several uh reservations every day um the transients are here they're
staying for you know three or four days and then and then uh moving along but yeah I got once they leave they're more involves I got somebody else coming coming right that on so I think that we we're doing well in
that in that point um I did get a um a second marine marine operator um we we were in the process of hiring hiring uh the third um but that uh that uh fell
fell through so I'm back to looking for a third a third operator now um that is where I'm at with my staff um but uh our new guy Rich he's he's doing he's doing very well he's licensed
Captain so he can relieve you on your day Zone correct same with Bobby all three of us are USCG licensed to licensed caps um and Rich has Coast Guard experience as well where did you find them how did they come to us um um
from indeed they you know submitted um submitted an application and uh um looking at the resumes and stuff um you went through the hiring process and I mean Rich was kind of kind of a
no-brainer both both Bobby and Rich I couldn't asked for two better two better people right there excellent then I believe that's it right now for my updates is there anything that y'all want me to talk about or elaborate on or
for questions I know we have to talk about the um Cruisers appreciation day I know that's the biggest um Chris I just wanted to ask you about the financials if you weren go into that sorry that was my net yeah I did I meant to bring that
up what was provided to us was um there's no expenses here it's just it's just all the um payments that we've taken in for this yeah that's our revenue for the last three months sure
I'm just I'm wondering what our expenses were up to that point as well I think uh and if I could uh this might be a good segue maybe for our next meeting um Curtis doesn't really do the
financial side of things so so if we could have baby Joe come to maybe a future meeting and because he's for the first time in Fort Myers Beach long time they're actually trying to break down those numbers for us corre and I think they have to develop kind of a whole new
formula to account for it and which is good but I think uh I think Joe's the person we need to kind of get in here and and answer your questions because I think he's the person that really has the full look of the whole picture is
that fair Curtis yes sir yes okay I was just thinking we could get a basic look at it without bringing Joe in um so we don't get to the end of the year and find out that we have a huge loss going on because I would think that we would
be the ones that would recommend to council we can't do much about cutting expenses here at this level but we can recommend to raise rates if we need to be to to even things up mind you I raised rates um right at the beginning
um of this year yes um um we slightly raised yes for uh $30 for the uh for the daily rate and then our monthly rate is um 410 a month um and that's not with tax with tax comes out to be 4 436 46 a
month or 43890 I think the goal is that I don't want to speak for Ed but I think the goal is is just to get an aggregate look to make sure that we are at least ballpark Revenue neutral as an organization because we're by Statute or Not by Statute by rule we're not allowed
to make a profit but at the same time we want to charge enough to make sure we're not being subsidized by the town so it's that re Revenue neutrality that I think the committee is searching for and I think Joe was helpful the last time and he's he's just a stone stow away so we could have him come over and okay cuz I
think those are good questions Ed I mean we need to be mindful of that all the time yeah maybe we could do it quarterly and just have a a glance at where we are to budget how are we looking what things need to change where because you know if we know for first and second quarter
that we we're killing it we know that there's going to be some drop off right yeah we're obviously we're in a busy time right now it's complicated too because we get Grand money and we also have Investments we've got to make in you know physical the physical plant so
it's just a it almost takes show to come in and put it together for us because I you know but it's it's it's something that I think the committee should be very mindful of it is wise to be mindful of because with the pump out boat and everything that we operate um is under
the um clean water grant that we receive so I think the frustration courtes is is that the committee in the past has never really been afforded good information okay and Port Joe you know he's he's living in a bizarre world of the post
Dean bizar world we really don't have normal numbers correct that's what I'm getting at how we operate is more from Grants and things of that nature and we get money towards that so that's why my expenses are when you ask that question Ed it's it's it's very hard for me to
answer that because we get money to spend on certain items for my for my department so meaning the pump out boat that money I have to put everything we do against that Grant and send reports to them because they're
giving us money to to um operate so that doesn't come out of the straight moring field or from the town of Fort Myers Beach you know so so that might be under interesting to understand exactly what expenses have to be offset by Ming field
correct money coming in correct oh I followed this very closely for many years and it is so complicated that you really the figures you can come up with is are the uh
income which they've sent us uh and you can come up with what brants they've gotten uh you cannot come up with all the little pieces that come out of the the budget uh personnel and everything is all
spread over and trying to get that all into one place is virtually impossible and what we we we've got the first step and in truth we know that at the end of
the year we're going to be very close to uh the right amount of a break even and if we go get more income than that it goes into the general fund for uh for improvements uh so I don't think we can
expect that much detail and we're lucky to get the income um and on a monthly basis I don't know whether this was on a monthly quarter quarterly it it would be nice to have the receipts for the
field on a monthly basis and then to have the uh occupancy on a monthly basis and that gives you an idea what we're doing Visa income of that sort and that we've tracked through the
years and is a useful measure but trying to attract expenses is all because part of it comes from the grant part of it comes here I don't think we can expect that kind of feedback but if we can get monthly
occupancy and monthly income from the field then we can kind of figure out what else is goes there but an expense can go to from two or three different sources and it's just I found
it impossible to do that and that the committee can tell I mean they can tell us the committee that we are such and such against budget and that that's gets the answers you were looking for because I don't think we can draw out all I think that's an excellent point Ted but
at the same time uh Joe has kind of revamped our whole accounting procedures for the town and he can do things that I didn't know were possible so we at least ought a I think it's important for he him to hear your point and hear from the committee to challenge him to see if how
close he can get so we can so we can see if we can reach that get at least get comfortable with the revenue neutrality piece yeah well finally we have a a a budget line for the for the for the moring field we didn't have right right Fair Point Fair Point yeah so when we do
invite Joe maybe he can explain to us what it maybe you can explain to us what items are reconciled and what are the leftovers yeah I think that's fair you're you're you're a CPA aren't you or recovering CP you you would know the right
questions to ask Joe I I don't know yeah I think you know because it's so convoluted you know if if we could just reconcile what he's got reconciled and he's been working on it to where he should he's almost Recon he could can reconcile almost everything probably at this point because he's been with it
long enough and Jennifer yes I see Jennifer do you have anything you'd like to uh ask at this point we're going to do members items in a few minutes okay all right sorry for a sec do we need a motion to accept Jennifer
oh yeah won't you make that MO a a motion to accept Jennifer joining us what would you call that remotely remotely yes second okay all in favor I I so Jennifer when you do join us it's
all good she might Beed okay uh is there anything else Curtis or any other questions for Curtis on his reports okay I'd like to do uh member items and reports at this time so that we can devote the rest of our meeting to Cru appreciation so Ed you have anything
I I don't have anything to add until we get to the Cruis appreciation yes Ted should I do you can you can do your thing or I can do your thing whichever thing whichever you want to do yeah well I I'll do the Cruisers when we get to
Cruisers yeah okay sounds good Sam I had one item and it's more of a general counsel item and I noticed that I got to say Chad has this beach is UN believable is spectacular you know with the
renourishment however the last couple meetings Chad has uh might want to correct like we have $10 million of free money and I don't think there is any such thing you know we're the recipients
and but we're also you know the beneficiaries but we're also the custodians of it and I know what he's saying you know but in it comes across says that it is free money but in fact it's probably you know a lot of it's federal state money it's coming from
other plac all tax dollars all tax coin is well made and well taken and and I but I would like to just disclaim that with he is watching that so when he says free money he is taking care of it and watching every penny of it go through but it's not not exactly free it's
absolutely not free money it's taxpayer dollars but it is it is an amazing Herculean task that the team from the town has taken basically $2 million of town taxpayer dollars and leveraged an additional $50 million doll of federal
state and County tax dollars to help with our Beacher nourishment but it is you're right absolutely not free money it's taxpayer dollars and it's beautiful spectacular it's amazing y that's it for me okay do we have Jennifer oh one more okay all right one
more thing go Sam I was assigned last time to check out which uh private canals and public canals on leapa I neglected to do that I'll do that for next meeting okay I have a a small handful of things first of all just kind of a reminder uh vice mayor we still have not
had Sunshine training scheduled for our committee um that was scheduled last year right around the time that we got hit with two hurricanes and it has not yet been rescheduled and also question for you about how we're going about getting an additional member to our committee have there been
any applications is there a deadline what's the process I would have to yield to Amy on that but but it has been I actually Nicole did a press release and mentioned it opening on I think both cell cab and uh ccab once's been filled but uh on on Anchorage advisory
committee as well did you do you have an update on that c um no I do not but I know that but just like you said um VI vice mayor uh she did put out a post with that what I'll do is um I'll get with her um I will uh I'll see if she can repost it
again after this meeting see if we can else I'll get with Amy on what we have to do to move forward to you know um uh get the get the seat F filled as well and then I'll ask her about the sunshine again anybody on the committee who knows
of somebody who's an active voter or has an active interest uh word of mouth is always a great way to help get the word out and there's an there's a a very modest application that that that folks go through and that get get submitted to the town clerk Amy Baker uh who you can
reach here at the Town Hall and uh and then once that is submitted uh then whoever the applicants are would come before Council and and and then we would make that selection process yeah I just didn't know if there was a time frame for I don't think there's a time frame per se but obviously the sooner the
better right but uh but there's no formal time frame obviously as soon as we get a qualified applicant that would certainly stir up the process and if we get a good one we may not even we may be able just to go forward with just one if we have a good one okay um I was really impressed by the
level of information that Captain Chris Whitman provided us on Friday from Captain for clean water and I don't know how we move forward in supporting that effort but I personally would like to encourage the council and the members of
this committee to you know be as vocal as possible about the great work that they're doing and the fact that water quality really is a top concern for us here and I loved how he he came from a a business economic sort of background
when talking about the need for this so I mean it's not just environmental concern it's our livelihood really just just by way of background on that Madam chair about four years ago when I first ran for Council one of my campaign
planks was to uh initiate a letter writing campaign to both the state legislature and the federal legislators particularly with our snowbirds who come and visit and they're from all over the country and worked with the town's P Pio and the town actually gave me a little budget to work with and we put out a mail piece to everybody who lived on
Fort Meers Beach explaining how to write to your State Rep how to write to your federal Congressman or woman and then we got that word out through a mail piece and then we also did full page ads in in uh the News Press we did uh full page ads in The Observer and we did a kind of
almost a Grassroots campaign to get people to write to support funding for Everglades restoration and and I you know it obviously all that helps and and Beach talk radio we I did numerous interviews with the beach talk radio folks and they did a great job of
helping getting the word out and so it's a and and as the captain said the other day complacency is probably our biggest enemy because people think it's you know the governor just put forth another aggressive funding budget for Everglades restoration but but but as time goes on
there's lots of competition for those dollars in the legislature so that vigilance of of of staying in touch with your local Representatives as well as your members of Congress and particularly if you're not from Florida if you could write somebody who's you know from your home state where you're
where you're living or you're a resident really helpful to build bro broaden the report so it's just not the Florida the two Florida senators going for the federal money we do pretty well at the State of Florida level but the federal is where we have challenges because lots of competition for those federal dollars
so I'm just you know wondering as our mayor and other Representatives go to Tallahassee or go to Washington DC can they make sure to you know bring up the fact that we care deeply about water
quality and without it our economy is you know and shambles because that is our life blood economy and quality of life yeah exactly yeah absolutely I I'll I'll I'll spread the word okay and as part of this committee our submerged water lease and um our rules and
regulations are strict regarding the pump outs so I think we're if there's anything else we could do we can add it to it but for now it seems like we're trying to do our part at least in the morning field and I think you asked about uh septics and I don't I we there
really are or maybe I did the uh there are no more septics I'm told on Fort Meers Beach so we've we've done a good job there the Lee County has got some work still to do but but Fort Meers beach has done a nice job on on eliminating the septic fields okay excellent and I had one
other thing and this is actually from Ted um as our historian extraordinaire he provided me some information about the 2017 ordinance that actually established and correct me when I'm when I go astray here Ted that established
the moing field and established the duties of this committee um but when the moing field um plan was Rewritten a lot of these duties of the committee were not included in that document and so he's raising a question as to whether we
need to relook at that document and make sure that the Committees that are necessary by Statute are included in that document um and go ahead go ahead did I get that right yeah I was going and whether the original ordinance is
still in effect which would get the same effect um my question was um are you referring to the management plan the harbor the harbor management plan yeah here's the way it went if I may just a moment we had a whole set pull that mic
towards you we had a whole set of rules that were the harbor management plan which described the committee and everything which was required for our our lease and we worked on it every year
and modified it to fit and then we we did not have a uh any management plan for the voters so or for the the effectiveness of the of
the marina so that was worked up by a bunch of lawyers to what you see now online is our management plan that plan was turned in as far as I can tell uh as
the management plan and is and is now quotes the management plan the question is what happened to the original management plan that had all the description of the duties of the committee and and all of that uh
and the the new plan was sent in directly they spoke to us I believe about it but I'm not sure uh they sent in all the laws and the rules and regulations made
up for the operation of the marina itself uh so the question is does does the committee still exist Does the original uh Charter uh well uh ordinance ordinance uh which we have the number of the ordinance yes and I'll make copies
after this if we can and is that still because the new PL quotes plan oh by the way when they set that plan in they made a disclaimer at the beginning that the this was in consultation with the committee so I assume the committee is
still necessary for the lease management plan uh I'm just trying to straighten out between the uh the old plan and what's now the new plan that doesn't even address all of the materials in the
in the plan we had prior to that time that's a good question and my my suggestion would be that we sort of or that the committee authorize the chair to reach out to our town attorney sounds like you could also mention the need to be briefed on the sunshine laws as well but's see if the town attorney can
update what the current ordinance is and is it consistent with the questions that you raised Yeah question is whether the old ordinance is still in effect yeah in spite of the ne good question I don't know the answer but our town attorney should be able to do a little research and find that out okay doesn't have that institutional memory that you do but I
think the chair could work with her on that yeah yeah or I could go with you if you I think Ted what I'm thinking is so the new the new Harbor management plan that's that's what I those are my rules that's how I operate right operate the morning field so what I think um you
know because I've never seen what was in effect prior or this old this old ordinance so what I think potentially what we could do is advise the harbor management plan we have now we advise it
and add the committee part to it you know and then yeah do you think you're right on and I don't know the answer to that the lawyer would have to say but uh yeah the structure to me the new Harbor
management plan is underneath the original Harbor management plan as this is the present way we operate and it's been approved by the committee and so forth that would your idea sound very good okay so just understanding the hierarchy of the plans and making sure
that both are in effect and in alignment with each other yes thank you okay does Chris need a motion for that to approach the attorney I wouldn't think so but it certainly makes it gives her all the
more authorization more formal I'll make a motion for Chris to to approach the uh Town attorney regarding the uh the ordinance for for the Anchorage advisory committee is that correct second second by Ted all right all in
favor I I all right Jennifer are you with us microphone muted maybe all right we just break in anytime if you have some m comments and you would like to say anything otherwise uh
do we have any other member comments well I just wanted to give Curtis a reminder for the canal report that colorcoded yeah yeah Canal report that that you send that out to us absolutely yeah just I know sometimes we we'll go off and talk about Cruiser's
appreciation DL and that seems like the report was last week and if that could be posted on the website too somehow Curtis I think people would be very interested in your your report okay is there anything in there that's sensitive that you can't share I'm just
going to double check things before I do it and then I'll then I'll I'll put it out okay thank you you're welcome all right how about we move on to Cruiser Appreciation Day see where we are and see what we need to get done because
this is coming up in two months is yes it is okay um Ted is there something you want to say first you want to give us a little history yeah I history about there again
um basically I I have a a pitch that the Cruisers day Cruisers appreciation day is the Cruisers appreciation day and that the
Cruisers say a lot about what they find at our location and every every positive thing helps our uh usage of the the usage of our our field and other uh occupancy so the occupancy
of the field is affected by our reputation and our reputation is through the Cruisers Network that's these are my Impressions and I feel that the Cruisers appreciation day is something that gives
a positive that goes throughout the area and helps the area uh to be an appreciation day I would hope that the the one purpose of the day is to show
appreciation to the Cruisers and that we not um bring in a whole lot of other activities or try to raise funds or or other things to that day but concentrate
on the uh on the Cruisers and much of the success of the Cruisers appreciation due is due to the hard work organizing ability and personality of Sam lurry plus his network of contacts in every part of the island I propose
that we continue this year with the format that has been developed over the years by Sam and considered and consider waiting to make large changes until we've seen how this works out and I would like to think that Sam will still
be the center of the organization of it and can make the appropriate uh choices which I'm sure he would as to what we include and what we don't include okay
reaction um so Ted are you suggesting that we don't have it at Bayside Park we don't make it as visible and no no no I I'm saying that we well I'm saying that we that Sam make
his he had previously said he would you know uh talk to the local people and uh set up what he could set up my feeling is he's knows them all and he would be the one to set up how it's going to be
this year and that we'd not have other people inviting tents and so forth into the meeting except through okay that was my my thought is to try to not let it get out of hand because it's been so great in the past and wouldn't
want to change it till till we know where we're going I don't know whether Sam likes that idea or not thanks Ted um well I appreciate that and uh I have been involved a lot in the past but um
we're turning the page this is going to be far and above our what we have planned this year is going to be far and above anything we ever did before and um I think we'll discuss about having uh the tents we did kind of preliminarily
discuss you know what would be appropriate and what wouldn't be appropriate at last meeting um bigger is better and I used to know everybody on the beach but everything's kind of changed and uh it's going to be a little bit of a struggle this year
compared to other years getting Merchants to donate for our raffle but on the other hand um a lot of them are you know are getting back in the saddle and you know and probably will have a lot to offer um I my opinion is is bigger maybe
better finally and that we're just like you know we have a a blank slate right now we can make this a we can start new tradition and new everything and now that we've got a great location to do it um that we
should just make it as big and as as great as we can and not lose track of inviting the public and encouraging the public along with the Cruisers we want to give them their their meal and a little special attention but the more
public we get involved um you know I think having it as a festival is a is a great idea and expanding it and make it bigger is is a good idea I must admit I didn't talk to Sam before this because we're not supposed be
talking and uh I my whole thing was to go with his judgment so uh I uh I made my pie and uh I think that settles any questions that I may have Reis brought up no I appreciate your comments Ted
because it may have ballooned past what you have done in the past and that it certainly wasn't I don't think anybody's intention to uh hijack this and take it in a different direction I think we are looking at what sort of facilities we have available and um the opportunity to
make it more of a a community you know not just thanking the Cruisers because obviously that was the intention all along but how do we educate and bring people along so that they understand how important these Cruisers are for us you as long as we
can have the Cruisers feel it is their day and it is being done for them right absolutely and there's one more piece Ted and I have been through a few of these so one thing that we can really help the committee with is the mechanics
of it all because uh we've kind of learned the hard way on on a lot of this stuff about handling the just the mechanics with handling the money the raffle um uh scheduling the you know the raffle gifts assigning people um you know trying to get these that's
one of the hardest things is just trying to get all the raffle prizes together to make it exciting for everybody and that's our main you know a source of the income to to fund this whole thing and the mechanics of it we've had a couple little hiccups along the way so I think
between Ted and I we should be able to give good input on uh just handling the checkin the the just the function of the whole day well I think it's a good opportunity especially with the community being uh
invited to to do some educational Outreach to people like I think we mentioned the captain for clean water was a good uh you know presentation that he gave us and it just comes down to
whether it's our job to educate the public or if it's the pio's job or somebody else's job to educate the public and I think as a committee it's not that big of a deal for us to take that on at least give it a try if I could just give have an update from Jennifer
RK uh she hoped obviously to be on the zoom call but it sounds like she's having some technical challenges but she said she sent Curtis Amy Baker and myself an email this morning yeah explaining her absence but she said if you if not if she can't zoom in she said
uh please share with members that the Bayside Park is well I hope I get this right I don't know if I don't know what the sign is for yards or feet it's 30 feet or 30 yards wide on Turf what is that Curtis is that feet or yards so
that is it's feet wide 30 feet 30 feet wide on Turf and can fit three 10 by11 tightly or too comfortably the Coast Guard auxiliary captains for clean water in kley County beautiful have been invited we can set up a few tables for them thank you Jennifer Rusk okay
excellent just by way of information on that topic I I went and walked it also and it's it's not huge but the perimeter um with the restaurant especially with Snug Harbor they actually have tables that almost come right up to it and same
with nervous Nelly so if we can kind of save that space for the event itself and get the the food and everything a little bit away from there we should have room for for those tents I thank you Jennifer one more
thing along those lines do we need a permit a special event permit for this was that a question Nancy has not reached out to me the the attorney has not reached out so I guess I can add that to my so that was my next question because I I did have a brief conversation with Nancy and she had some
particular Guidance with respect to how we fund raise and who fundraises and so forth so if we could have the chair uh do a Vulcan mind meld on Nancy on the procedures okay uh because I think this is certainly all new to Nancy as well I tried to kind of explain what we're
trying to accomplish and she did have some thoughts and guidance on that which I think would be timely and helpful and and if I talk with NY this week I'll I'll ask her I can put together a list of questions absolutely so I'll add the other ones from I think it'd be great
for you actually to talk to her Madam chair because it's hard to things get lost in translation when you're just emailing questions back and for okay Madam chair yes Jennifer hi I thought the meeting started at 10: No 9 that was the last
one I mean oh that well that's when that's what time it was on the inter on the um on the message from the town it said 10 a.m. for this meeting I have I have the agenda and it says 9:00 am so
I'm sorry the captain the captain sorry didn't miss much uh so we we just had gotten started talking about the Cruisers Appreciation Day so uh we'll go through some of the items and feel free to chime in yes
ma'am and uh the vice mayor just read your information about the folks that you've reached out to and the size of Bayside Park so that sounds good uh did you give them did you give them a date to respond Jennifer uh well they all said they were
interested um but I I I guess we need to figure out the logistics of the size and the tent and and things like that it's 30 feet wide um Turf on the turf uh which you know of course maybe um um
councilman UL had already explain that's 3 10 by 1010 which is kind of tight um my idea is to maybe have um our tent um uh Anchorage committee tent and then murf tent with some tables that can go
around the uh perimeter um of the the turf grass but uh that's just my idea so yeah so share space and I did reach out to several uh places and uh people nonprofits for um to see if they want
you know to hand out information um so just waiting on to figure out how many we want or how many people we can you know fit okay Jennifer I know the turf area I went and looked at it also is 30 foot wide does the town
is part of Bayside Park also the crush shell that perimeter yes yes the crush shell that's around the turf yeah so maybe between there's like a sidewalk a little sidewalk each between the the um between
the the turf the astro turf and Snug Harbor there's a bunch of crushed shells is it possible that we could utilize that either for the popups or for more of an area that we can use sure good we definitely want to um make it easy for
people to you know mingle around and walk around and we don't want to get in anyone's way so um but I I would I would think it would be okay and maybe we could have a um we could do a layout
next meeting of yes yes that's exactly my thoughts as well you get did you get a um measurement of how long that is at least to from the from like the road to the stage the length from the stage you mean
yeah like say from the road to the stage from Old St Carlos so my husband has this handy dandy um app that you take a picture and gives you all the dimensions but he's in Washington state right now so I don't have that information but I
can I can get it pretty quickly and and bring it to the next meeting I think it was just under 60 ft from the road to the front of the stage right I think we could do like an L Type shaped and and and fit as many popups as we as we
intend on having sure sure yeah L L-shaped with the with our entrance being um on the nervous Nelly side of it and then um and then starting from the a
the a the Anchorage uh tent and then the murf tent and then some tables uh going along as an l-shape down to the stage that if that's all right with you all so Mr vice mayor quick question are
we allowed to have subcommittee meetings would it be allowable for Sam and Jennifer to meet to map out things and figure that out is that allowable I I think the attorney might have some concerns about that but I would add that to your list y i i don't think there's
precedent for that okay I could be wrong it's awfully hard to plan events when you have to do it on a Onie basis I know I know and since we are um going from 1 to 3:30 and the music doesn't start until 4 and do we
even know if there is music scheduled that day it is it is great that maybe we can use a stage area as long as we can just get out of there quick and that that'll give us some extra space to either set up are you know a popup or Sam you you've
got quite of an experience how much time would the band need to set up this is your this is your Forte here it's been done in five minutes depending on what kind of band if they've got a full band it's going to take him the full half hour but if this just a a you know Aaron and you know her
her guitar guy or something like that it's a 10 or 15 minute thing I can't remember what the band was but there is there is a band that night so I can think that you would certainly like uh do your Raffle winners from from the stage You' be one person
you wouldn't be in the in the way of of a setup for anything I think you'd want to stay away from putting a actual booth on the stage no but we can use that maybe for some tables or just a a gathering area or just for a standing
area or gathering area or you have your voter check in there or something you know so it's prominent and you you have your Che all done by the time the band would need to set up so you could move out of the way on that note H the butt in but are we going to
have a bailout plan for rain um we may have to decide at our next meeting or before the event whether if it gets rained out whether it's a total wash out and a cancel or whether it's a
reschedule or we've done it in the rain before and uh it wasn't bad and that location is probably going to be a little more receptive than what what we had although we were under the bridge when it rained one time so kept us cover but we may have to consider that next
meeting that if it does get rained out what do we do or um you know does it shrink in size and we just concentrate on feeding the Cruisers does become you know whoever we work with as a restaurant which I haven't done anything
yet uh so we need to do that maybe you have but um do we just not do the public part of it that day and just concentrate on making sure that the boter get their Ted and I know these people it there could be a hurricane if there's free
food and a free drink they're showing up these the morning field people right Curtis if they're if it's raining they're showing up in their foul weather gear absolutely they were all they were out this morning Wonder around
you know it doesn't stop them put it that way they got to keep going so I would encourage uh since you you've got some Outreach to do as well uh Curtis that that both you and the cheer uh get together with the town attorney and just powow about what she's comfortable with
in terms of who can ask who what okay absolutely yeah that would be great yeah all right I'll try and set something up just for everybody's own protection so I have some some things to add um John John John Wesley Nash he's not here but
he sent me some stuff he's done he's done a lot of work before he left so um he has some items already for gift baskets uh from from friends from um um from Lover's Key um there is
a um he has a water bottle on here coffee mugs um Beach he has a coasters um a long sleeve performance shirt um another another short sleeve hoodie a
L's key hoodie and three folk stuffed uh and I guess the I guess they the small stuffed animals yes so that's a value of $220 um and I have some pictures I don't know if I
could that's where I'm learning too if I could share this with y'all that he sent me I think so yeah especially in this context I I think so so we could break that up into a couple of different F correct there there's some some hold on there's there are some more okay things
as well it would become a public record obviously once you did that Curtis which I I don't think's a problem either no because we're going to advertise it anyways can I suggest stay like two passes U from Mound house
maybe I can reach out to Jeff and see if uh or Adam and see if they would want to contribute so that's a good point um so folks friends of Lovers
Key it's important that when we've done this in the past that we somebody else does not approach them so I suggest that maybe we take take a list of the possible contributors divvy them up so that everybody isn't knocking on Anita
sas's local color you know that everybody isn't approaching the Lan Kai or the or the same places and if we do somebody does have a connection with the business um that they be assigned that business just because they either know the owners and um I think I think that's
a great idea Sam I do I would just caution everyone until Nancy Our Town attorney oines on who can do and ask what I know we've done a lot of things in the past which is wonderful and it's all good but it's a new town attorney the new sheriff in town and they've got
New Perspectives on how and who and what can ask be asked for and why and does it always make a lot of sense but we've got to we've got to for everybody's protection we want to make sure everybody's good so let's letbe try and get that I think that call would be good ctis need to be involved good point um
councilman because for years uh I was told by the past Town attorney that on Town property and town um business that we can't promote businesses um so that's a good point and something we definitely
need to look into okay we can we can ask them for for our sponsorship for their for their sponsorship for this and everything right I don't know we all certainly a great area I know we've looked into that
different committee that I'm on for the town and Sam have you have you had sponsors in the past yall just kind of all did it we have and we've had we've had this at matanzas which is private property we've also had it under the bridge under the supervision of a of a a
special events permit or at least a permit requiring the fire in police department and but I don't know what the what the real regulation is on the permit issue Curtis you probably ought to stop and see Tracy and just see what what we need
so maybe before we solicit any more gifts um we save that for next month and we will have time and in the meantime we can make a list of everybody that we think um you know list of the hotels the
restaurants that we think marinas would be you know raffle participants and then divvy them up at the next meeting which give us plenty of time um before the event and and some of this work has already been done by Ted I have another
email that's why I'm asking like I would like to share I mean from John yes sorry that I would like to share because he has examples of um Raffles that we should do as samples of gift gift baskets in here and it seems like he's took these pictures so from other events
that happen with the town so I think that maybe before I'm thinking that we I mean sponsors is not uh maybe before you share that you ought to have your call n first y absolutely all right so we're going to figure out what exactly we can
do in terms of what permits we need how we can approach businesses if we can approach businesses for their support either monetarily or giving us raffle gifts and this is on my list um paying
for security and then the other stuff that I needed to do we need yeah are we going to need a special event um when we did it in the past we needed fire permission and police I think we needed a police sign off and I can't I'm not sure what
else we would need usually fire and sheriff in addition to the town but but Curtis could check with Tracy our events our permit person for special events I would uh I would also just I dep depending on
how the call goes with ncy we may want to get sort of an aggregate budget goal as to how much we're going to need exactly that's and if if Nancy puts a crimp in your in your in your operations yeah uh I think we need to be prepared
to see if the town could help fund part of the event if necessary well that's my question I know that there is a line item in the budget for this committee uh does anybody know how much that was I'm thinking it's 2,000 but I could be wrong
it's gone for from 1,200 to 800 to 600 I don't know what it is now I don't know what it currently is but but but certainly uh this this this entity that we oversee is as we've just discussed earlier is is a revenue neutral entity and obviously to
Market and promote it is a legitimate expense and if this is to appreciate and market and promote the the Anchorage or the uh the moring field I I again I'll defer to Nancy but that would seem like a very legitimate expense um so again depending on what the ethics
constraints that the town attorney places upon the committee if they are if they create challenges then then we we probably ought to think about potentially the the moing field itself help helping to promote and sponsor it so a lot of unknowns but I I just that's
why I encourage that that conversation with the town attorney okay but I at least in my personal opinion it to me seems like a very legitimate expense for the for the moing field to take on to promote and and support those who are our best customers and I'm going to just
guesstimate that you know if we could get the meals for 15 to 20 bucks and we said we wanted we're estimating 300 people on the very high side and that's all of the Cruisers plus the people on the sort of VIP guest list so we're looking at maybe a budget of $6,000 now
if there's 2,000 available yeah look at your eyes that was fun um I'm just doing some quick mthl inflation yeah no it used to be 10 far less I mean if we talk to the restaurants and well it's been 10 in the past and we just we that was the minimum
to get a sandwich and and a soft drink so it's probably going to be closer to 15 until we I'm just saying high side that might be what we need but hopefully work well again this committee may have a certain allotment but but but the moing field obviously is
its own operation and I don't think we would necessarily be constricted to this committee's allotment um and I think we already got a sponsor with Beach talk radio again right have to vet all that with the town attorney it's all everybody's extremely well- meaning nobody's trying to do anything wrong we're just trying to figure out what the
under a new town attorney what the guidelines would be so one thing we might have to do today is if we're going to order keychains we might have to approve that to have enough time um I don't know were you able to look into that Curtis or is that something that we
need to look into to key change I have not had had the time to look in I asked Gayla at the chamber if they had any other Chach ke vendors she did not get back to me on that I could I can ask for one more time but yeah definitely I think we do need to get moving on
ordering if we want to have something in time not knowing I think the turnaround time on the one I looked at was two weeks but you never know on that and I will um I'll give our attorneys a call right after this meeting and try to get something set up today today or tomorrow
as soon as possible so we can because I don't want she I don't want her to give us something hinder some yeah some of our plans and we got to go backwards you know I'm free all afternoon so just need to get myself organized
um so Sam what are you what are you thinking the cost for the key chain would be and how much they were they were I think 250 of them was $300 out the door so a little over a yeah and a quarter a piece something like that and I think again it's nice for Curtis and
his team to have a few extras for people who visit the facility and it's nice to have that kind of a gesture and if we do 250 and we hand out 50 or 75 of them we'll have it because we always had a big box of them and we used them for a
year we still had a three4 of the Box left yeah that's great I would say order 500 I mean especially if you can get a price break and they they're great people love them they are they some people will use so do you want to keep investigating that and uh maybe you
can send us a proposal via email that Curtis could send to the rest of us why don't I send an an order like almost ready to go except for the click I can send that to Curtis there were two two different companies that I looked into they were pretty similar and maybe I'll
read the reviews on them and send you know both of them but they were similar price similar they're the exact same keychain just two different vendors and it's the the buoy ones that we like like yes and we can choose a color you could choose red green or blue usually we go
with the red and white but whatever I think last time we went with the green last time was green yeah last time was GRE got lost again yeah oh do we go ahead go go ahead go ahead do we need a motion to set aside a certain amount of
money so that all this can occur uh or make a a budget or anything so that uh Sam or can go ahead and and start some of these uh orders and procedures I don't know
whe that's appropriate or or not no that's that's fine that's what I do with murf uh they approved um a certain amount of budget uh for me to replace some stuff I lost um during Hurricane in
in regards to the murf pop up so if we go ahead and say um you know a certain amount uh be budgeted for the keychains and then we all move a motion and approve it then we can uh move on from
this how much I I would just like to I don't it's going to depend on what the atony town attorney says but I would hope that we would be able to put this day on without taking money
from the taxpayers of this town that's the raffle that's the raffle so if we can get the raffle going one more thing about the raffle um in the past we sold tickets for a dollar and I suggest we do that again however me and
Ted we forgot to mention that we did um six for $5 and like 13 for $10 so and everyone stepped up to the you know the five and the $10 purchases and we always sold at least 3 300 350 raffle tickets
people we're just buying 20 at a time and you know 10 15 20 at a time so assuming good weather we probably can count on at least three or $400 from the ticket sales for that and that usually C
that mostly covered our the meal expense that we had but until we get the answer what is of uh what what are we planning on putting on the keychain like the four Myers Beach um logo QR code I think is what we talked
about for the moing field if you could either a QR code if you could do it on that rounding if not at least the website and similar to what the what the past ones were you only get an inch and a half by an inch um in one color so
we'd have to design that that sounds like something Nicole would probably help us with but it would at least have our name on it right like Kanas past Ming field or or it know it says Fort Meers town of Fort Myers Beach morningfield whatever the old on said that's and it had our logo on it and
just keep in mind you know the department for each town There's color color coordinated or blue or light blue so if you want to I don't have any preference in the color of the keychain it doesn't bother me at all I'm just I'm just adding that little piece in there
if you want to do that or not it's well blue is available and since we used green last time uh blue would probably be good that would be the new the new I still think it it depends on Theon attorney's opinion because even
something as simple as the keychain could could have the Warfield logo on one side and a business's logo on the other side and it doesn't cost a town anything that would be allowable yeah I I I would just add two to Ed's Point uh the goal is to not use any taxpayer
dollars but if if but if it if we did need help from the town it would come from the moing field account which is paid for by the the patrons of the moing field not not the regular residents of Fort Myers Beach but sure talking about my my budget your budget celd yes it
would come out of your budget that's just my preference no I think I think I think it's a good point and I think but it but but but when you think about this Enterprise that we're overseas it is it is the funds that are generated through the budget of of
Curtis not not the general fund of the of taxpayers of Fort Myers Beach so that I think we should differentiate to your point Ed that we if we need to draw it would be from the the the fund the funding that comes from those who who patronize the moing
field and then moving forward in the future right I mean these are items now that I'm getting a better sense of um been here for about nine months now so getting it better S so when it comes up to um look at the budget when we do
every every physical year um these will be this will be an item I can add in to the budget and expect moving forward will make it work this year but moving forward will be a lot more a lot more prepared down the road plus we'll have the attorney's
opinion right because the sponsorship would be yeah in my brief exchange with her uh it didn't leave me with lots of optimism in terms of flexibility so so
but again we'll we'll get film at 11 we more more to be okay um so do we feel comfortable with moving forward with ordering the keychains making a motion that we were to set aside let's say $500 to order so
Mo I okay second discussion discuss I'm thinking 500's a lot I'm thinking and and I don't think there's a price break I think it's only a nickel or something I'm thinking
250 and I believe the out the door price delivered and everything was around $300 you don't have to spend the whole 500 it's just you know it's just there for you um to make it available we would
love to do it for Less um but uh I think you know you don't have to spend that 500 we're just moving a motion to give you that opportunity to if it's 350 400 okay or even either way you don't have to spend that money it's just that we're
allowing um that money to be spent if need be who whose money okay well this would be the town's money right now but knowing that as we if you're allowed to have sponsors if you're allowed to do the raffle tickets we'll try to offset
so this motion is well wait a minute wait a minute you said the towns might I'm sorry the marine field thank you budg to your to your point and uh further discussion if this motion passes um I would like to just work with Curtis
and Nicole to design it and order it through whoever um in the town would help me order it but think about quantity because I don't think that there's I mean if you have all of these different voters coming in throughout the season wouldn't be nice when you see them and you go to their boat you hand
them use and abut we can always order more we can that's true we can always order more and we can make that a welcome gift the only problem with the welcome gift is not everyone comes to the office to check in correct correct I mean the morning field is built where it's kind of kind of hands off they
don't have to come into the office to check in everything's done online and by by the daa app so it makes it um a little bit easier plus you know with us and please I'm not trying to make your life more difficult s but I want to protect you in this sense that if you're
going to work with Nicole make sure Nicole texts with Jason or Amy to make sure that you don't have any procurement guidance guidelines if you're spending money on behalf of the town in terms of vendors and okay I won't be spending it I'll just be setting it up and handing it over to to somebody I need so the town will be actually doing the town
will be writing check I'll just be maybe preparing an order and all they'll have to do is click it just there's so much procurement bureaucracy that we have to be sensitive to so I just want to make sure you're protected yeah and then I need to make um in my budget that
because we're going to be paying for these keychains correct out of out of out of the morning field budget okay okay um that's why I will get your I will get your Okay and whoever else you think in the town uh needs to authorize it okay um believe we have the money for
that I need to do some looking on my my end with my um administrative um person and um we'll go from there but I I I think that shouldn't be an issue and in the interim if if the town attorney is generous with her ethics opinion then we
could maybe have one of the companies sponsor it or whoever we want to sponsor the absolutely excuse me chair was there a second I think Jennifer did you second uh no I didn't someone else did but uh I would I would two didn't hear a second
my feeling if we're still under discussion is not to put a company's name on uh the committee uh keychains just because for any reason whatsoever for example the company goes
out of business or some God forbid but you know I I think it's better if we're going to order these that it's just purely the town's um uh uh keychain versus having a promoter that's
a good point J yeah that's a good point yeah I agree agree okay so we have add a a motion and somebody I think Ted I I made the motion I'm on your motion I didn't hear a second I'll second motion
all right we have a motion and a second or all in favor of excellent of allowing us to move forward with thinking that we have $500 or so from the more field budget
for for the key chains okay to to order 250 key chain or whatever amount you think is reason or more yeah if you get a better deal for 500 keychains um you know for example the
children's the town's uh children's activity book The more you order the less it gets so um I would look definitely look into ordering as many as you possibly can for whatever the budget allows us to do so
okay I feel like we've kind of come to an impass that until we have a bunch of things answered from our town attorney we can't really move forward with a lot of decisions but the outstanding things um once I Curtis and I have a
conversation with our town attorney and get a lot of questions answered we will send out information of of what those answers were and what the implications are we'll if we can move forward with of sponsors or supporters for raffle we'll
need to put that together we need to formalize the site plan we need to work on food and you're working on the order for the keychains yes what else should I keep on that can I just a point of
inquiry I guess Madam was there a a motion a second and a vote on asking taking money out of the Ming Fields account for the key chain so I made the motion okay I just want to be on the record that I'm against this you're
against yes I'm a no there was not a vote okay there was a a motion in a second but not a vote I think I heard Jennifer say I I thought we had eyes here so all right shall we and just so like I stated that when that brought up I stated you know let me look at things
and make sure we are we are we are good to do that because I have so much money at pop but a lot of it has to do like save it more for you know back burner for like uh maintenance and stuff to the boat things that arise that are
unexpected you know what I mean so that's the only reason why I said just let me look at things on on our end to make sure you know I'm not going to be pinching pinching pennies at you know um you know September August September or
whatever you so that's a caveat to the motion is is what do you mean I want to understand exactly what we're doing yeah I I think I think that we need to hold off on that motion for right now I I believe until we get um clear
understanding from the attorney and then for me to also move on I don't have any problem of doing these key chain I think it's a great thing I just want to make sure financially I also think it's a but then I think we need a motion to resend the previous motion so I'll make a a
motion to uh resend the previous motion with a caveat that um the captain will check his budget to see if the money is there to pay for the key chain did did I do that correctly I
think so Madam chair I think you second La second okay so a motion from Ed to resend the previous motion a second from Ted all in favor discussion discussion you got discussion yeah I do just I pulled the keychain thing here
and regarding the breakdown for the the difference between 250 and 500 the price is A1 two for 250 each and it's only one penny cheaper to do 500 so I think we'll be doing the two there is no setup cost
regarding the sponsors and putting anything else on the keychain there's only one imprint area it's 1 in by 1.62 in which is similar to what you saw on the other keychain so there really would not be room for a sponsor anyway on it
production time is 12 days so so we could get this going in the next week or two Sam what year is that from this right here yeah this is I just printed this in January and there was so those are current prices this is current prices and there was a discount and
January discount was 10% so the total was and and not to believe or the C but if we we might find a corporate sponsor who would just pay for them without having their name on it be ideal assuming Our Town attorney would allow that yeah so the cost was
was $310 but they were offering a discount in January when I looked it up so it was $279 so it's we should have no problem it's a dollar a dollar and a 20 cent dollar and some change each we should have no problem once it get
little up there to like the five 600 range that's where I'm like oh hold on you know but um but that that should be then you got store them and everything but you know what with a 14-day lag time if you decide you want to give them away to everybody we can just keep ordering them when you get low okay there's a
motion Still Standing so do we there is a motion Still Standing so I think let's let's res let's vote on the motion to resend the previous motion all in favor say I I
opposed okay New Motion New Motion okay what's the new motion the same with 350 with 250 250 the same with 250 that I prepare a purchase order but not click it until give the information to Curtis
to process you can send me that we'll we'll pay for it so that's the new motion with the scoot over caveat right yes that Curtis still has to approve it that's all I'm concerned about he's going to he's going to proof read it and make sure the layout's going to be what
he wants on there yeah but also that he has the it's going to be very similar I should have brought last month but it's going to be very similar to what we've had in the past if it's around 250 to 300 we should be we should be F I just don't want to dig into Curtis's budget if there's
because even this year we've already had some unexpected repairs that have come up so how about this and actually a missing boat as well so how about we make a motion that uh Sam moves forward with preparing what would be the way
forward and as soon as we get information from the town attorney about how we may offset some of these expenses we come back to the table and we move forward that way with approving the expenditures I'm fine with that but also just so you know you all have voted me
on the other one too doesn't have to be unanimous no no I just think you make a good point and and it'd be good for us to understand uh you know what the parameters are so that we don't go beyond what we can reasonably afford and would reasonably want to take from some
thank you appreciate that and has this motion been made yet I think I made the motion uh chair makes the motion I don't know maybe I can't make the motion you can make the motion okay you can the chair make the motion
okay bar rules have changed so my motion was that we allow Sam to go ahead with preparing the order but we not push the button until we have had the conversation with the attorney to find out what our parameters are for
offsetting expenses I'll second okay any other discussion yes I I have a can't we just get in touch with um um Miss Russ and see if there's um money to be
spent with with who Jennifer yes with with who get touch with who Miss Russ uh she's the financial department she's the one that I give all my um my uh U you know
information to and she does a lot of the ordering and does all the financing for the town I think we could do that um however also we were going to see what was in that pot to be used for the actual Appreciation Day for food and all of
that right so so this is totally going to be SE that I'm pretty much the morning Field's doing this on her own for these keychains kind of sense correct you know what I mean is that how I mean how do
youall want that's kind of what I was been understanding through this or am I am I misunderstanding here I think we're overthinking it same concept yeah right so I guess I would rather figure
out what we're allowed to do then we'll go looking to see what's inside the budgets what exists and then we can figure out how we offset the rest of the things that we would like to do perfect do we want uh Curtis to to go
ahead and click the buy now button I it says here production time is is what no we're to be F no it's it's 12 days so yeah we're two months out we're two months out that'll give of us if we don't get it okay until next meeting we
still have 33 days but I'm hoping that we can have some sort of interim conversation whether that be email or whatever I'm hoping to have answers for us Chris with the attorney by either today or by by at least by the end of this week you know we going to do that
I'll get that ready for you okay all right so do we need to resend another motion or we going vot on this one I I'm not sure we got to a vote on this one yet because we had we had discussion so um I I'm I feel sorry for the people
who have to transcribe this one so let me just restate what I think I stated um the motion is for Sam to go forward and just put together what the order might be but we were not going to
promise any budget dollars yet until we figure out what the advice is from the attorney and what we think we need to offset and how we might be allowed to do that that's my motion and that's what I seconded I think it is and all right any more
discussion all in favor I I opposed okay keychains key chains there you go Kain okay um I don't know what else we can discuss today does anybody have anything else that they want to
talk about for Cruz's Appreciation Day I think it all kind of hinges on what we hear from the attorney and and I have a thought okay can you hear me we can can um can I uh provide I have a
neighbor who has a really fun cornhole would we um would that be fun to have that takes too much space doesn't it yeah I think you know when we get to the site planning Jennifer we can figure out where the where the primary things would
go there's room for something like that it's an activity I don't have anything against it that's something we can kind of add towards the end or discuss if you know we look at the space we have we look at the tents and the vendors and then if we're like you know and I'm talking like the week of or whatever that's that's something easy we could
throw in there right yeah to bring it up excellent anything else as far as the raffle um would we like to everybody make a list so next time when we meet we can assign um I mean John has already
done Lovers Key um but before we go to any other people and just Ambush them with three people knocking on their door um would we like to get a list together for the next meeting and then just assign it depending on who might be the most receptive and Sam just to just to
add on top of this once once me and um chair have the meeting with the attorneys and I get get the blessing i have some emails to for it over to you all um that could answer a lot of those questions that you just said said he's
reached out to other people as well so um I think once I can get that information to you it'll tie everything in and I think we're a little bit ahead of what of what you're saying with these uh the Raffles all that stuff
yes and so once we get that list we may be able to come back to the table and say What's missing correct and rather than rending the wheel we've had a couple functions the Women's Club all these different clubs have had Raffles and a lot of people have been contributing marville and pink shell
everybody's been contributing so we should have a pretty comprehensive list of everybody that's in business okay anything else yes um um can we check also Curtis to see
how many tables we have folding uh either six foot or four foot tables that the town has absolutely yes um I think we have tables and chairs at Bay um I will uh um do you do you know do you
know how many how many we need so I can ask for a certain amount or like ballpark or or are you not sure yet I have um well so far I have um let's see Keele County beautiful wants to
participate um uh after our joint meeting um he said yep for sure he'll send uh a representative uh from Captain the Clean Water Coast Guard auxiliary uh of course they're always uh
volunteering um and um some others I'm waiting on but uh I would say that's three tables okay six Six Tables that's kind of what I was thinking as well six foot tables maybe like
chairs another thought I had is I remember the last one we had um benches for people to sit and eat are we going to do anything like that I think our plan Jennifer is to talk to those restaurants that are adjacent and they
would have the tables for people to sit already I figured much I just didn't know if we wanted to offer a few tables in uh between the between the stage and the tents and table setups uh for people
to you know sit out if they want and again I think once we get to the site planning we can figure out what what we're missing and try to come up with it yeah good but good thought and are we going to work with um snug carb with
Nick and Mary and um Peter whoever over there they've got one section that's actually almost in the park right and maybe they would uh designate that yep for for our people yep I think that's the thought when we when we get to point and nervous Nellies would probably
do something similar anything else on Cruiser appreciation before we sort of table that for more discussion to come well I can't help it but um is the
goal of Cruiser appreciation to um to promote um more people to come and and to the morning field is that to get the word out and to promote more people to
come or is it just uh just to uh appreciate the people that do come I will turn it over to Ted because he actually did a little presentation on this before you joined us this morning Jennifer I'm sorry I missed it no that's all right um fine the the the reason the
appreciation was started was to gain the uh appreciation not only of the voters uh appreciating the facility but that they would go to other voters and thereby recruit uh PE more people to the
field so the appreciation day was to thank the people for having been at the field and having uh uh increased our occupancy essentially but we wanted to get to know them and then hopefully they would go out to
their network of Voters and we would get more uh occupancy and that the occupancy has gone up and it's been worked on very hard the the staff of the moing field have gone
out of their way to make personal contact with the voters and it has shown in the increase in occupancy so the original P reason was to uh honor the voters and hope they they would help
recruit for us and that's absolutely correct Ted also that one of the other goals was to get the public to come out and socialize with the voters because they're very interesting and outgoing crowd and that was part of our was to
get the uh public to interact with the moing field field patrons reputation building wonderful thank you okay anything else about Cruiser's appreciation all right uh public
comment see no one set next meeting's agenda I would suggest that it includes the same items maybe staff reports and updates comes before Cruiser Appreciation Day correct we talked about having Joe come for a short amount of time and
we could have that happen um maybe at the beginning even before you do your staff updates okay and have him talk about performance to Budget on a quarterly basis yes yes ma' and perhaps Nicole could join us next time to talk about how we might
communicate like yeah for the cruiser appreciation event absolutely do that any other additions thoughts uh just the next meeting is March 24th at 9:00 a.m. at 9:00 a.m. yes
that's the fourth Monday other agenda additions do we need a motion to approve the agenda for next time I'll move to approve the agenda seconded by Sam okay all in favor
I I I all right and is there a movement to adjourn a motion to adjourn second of by Sam we have a motion from Ed to adjourn seconded by Sam all in favor say I I I all right the
council meeting is sorry the