before whatever you want to above your guys' reports or should we put it above finance. All right. >> Stand for the pledge. I >> aliance to the flag of the United States
of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Welcome to all of our guests today. We have all directors present with the exception of director Marcus who is
camping and eating in the thunderstorms. Um, moving down to approval of the agenda. Um the only uh correction that I have um is that I think we would like to move item
10.4 >> uh up to we'll call it 5.1 um so above above our finance um so that we can get them on um via the computer
and then get them onto their evening. Make a motion to approve agenda as amended. Second. >> All right, we have a motion and a second to approve the agenda as amended. Is there any further discussion? Hearing none. All those in favor signify by saying I.
>> All oppose, same sign. >> Motion carries. 3.0 uh consent agenda. Um in the this consent agenda,
um we have our minutes from special board meeting on May 15th. Uh special board meeting on May 18th and regular board meeting on the 22nd. Uh payroll checks and direct deposits, finance checks and wires, fund balance report, expense revenue report, and the bond
report. Any questions or comments or discussion on any of those items? >> Need a motion to approve the consent agenda. >> Second. We have a motion and a second. Is there
any further discussion? Hearing none. All those in favor signify by saying I. I. All >> oppose. Same sign. That motion carries. Uh item 4.0 public comments. Okay. Not hearing any. Uh then we will
move into 5.1 which is our approved not approved RFQ from superior transportation to provide transportation services for 2627 2728 2829 school year. So in your packet um
it or Maddie sent out um >> but you sent it to >> not it's not in your packet >> but it's in a separate email. >> Ryan sent it. Yeah. I can forward it if you >> No, she's she's I Anyway, um maybe I'll
just turn to transportation committee chair to share any background you wanted for the board for your fellow board members. Um yeah, I guess uh start towards the beginning. Um this was I
don't know maybe a month month and a half ago that uh we heard from Ryan and then also m Mr. yourself too about the challenges that our transportation um has um specifically around staffing and
the threat of um having possibly a post turnover or close to that for drivers and being able to staff that based off coming out of that conversation. Um the thought was to open up, you know, bids or or proposals for transportation needs
for the district to cover our six routes. Um believe that's acc >> Yep. Um so we had opened it up to proposals. We received uh two proposals um from two
separate uh entities and that kind of led into um last uh last committee meeting which yeah it was last week sometime that we were able to kind of go go through the proposals.
Uh we received one from Superior um busing and then two from Stein busing. Um the quotes were sent out to everybody from Ryan. Uh everybody received
received those. Okay. And do we have Tom? >> Tom is available to us. Yep, he is. Yep. Okay. Yep. We will bring him on. >> He isn't. >> He's not logged on yet. >> Okay, you keep going. We'll get him on.
>> So, the based off of the the proposals uh the committee thought that superior was uh pricing was uh a sub choice. >> Superior. >> Superior.
>> That's another right. making it the whole way. >> And just a comparison here too on the spreadsheet if if you have it available uh April my understanding is that we took the pricing for 2024 and 25 entered
it in there. What it was missing in there was any uh if we hit the stein routes the cost for that um including the stein routes is uh in the 2526. So that number was $73,921
total transportation costs for for the district. Um the superior quote was coming in at $6.99 150. So about a $4,000 savings based on
what we spent on transportation last year. >> So go ahead. No. Okay. Added to that 703 or excuse me, absent from that 703 was any bus purchase or suburban purchase or any type of vehicle purchase for the
last three years. So any purchase in that regard would only add to that annual cost of 73. >> Am I correct in understanding um that the 699150
is then um coming over to this side, you know, if we would be then also responsible for fuel on top of a certain price or is that >> y >> so it's I think it was like 212 or something. So that $6.99 is is the base
and then we would have a some fuel cost on top of that. >> At current pump prices are right now those >> would not kick in the current level >> 375 a gallon. >> Let me just let me make one introduction
before we keep going here. So Joe Seaffort from Superior Transportation is in the audience and he is open to any questions you would have of him. Um so he'll respond if you so choose and Joe has some people with him. I know one but
maybe >> okay two employees of of Superior. >> Wonderful. >> We're trying to find Tom. We don't know what happened to Tom. He was just on with me minutes ago. It doesn't pull up very well on my
phone. Oh, here. >> Are any after school activities included? >> So, yeah, I think that's >> believe it's all all driving routes and
activities. >> Yeah, it's on the >> it's on the spreadsheet, too. If you the EC sub. >> Joe, would you just explain the the the fuel factoring or whatever that would be for us?
>> Yeah. Yep. You bet. So, the gas and the use of the two products obviously is school buses and I think currently right now you guys are a little bit heavier on the diesel side than you are on the gas side. It probably will flip a little
bit, you know, if you guys are true over in Clear Brook where we are next door. Um, we're almost 100% gas fleet over there. Um, so anyways, in the event of gas, diesel the same. Anything over 375
we split, right? >> And diesel is 425. Um, so on the gas side of things, you if you look at pump prices uptown, that isn't necessarily the price we pay once in a while. There's a discount that somebody that guess can get, but um
there's part of the tax that's included with the gas and with the diesel at on a pump price that that we don't have to pay. We pass the savings on you guys. So, even if today you're looking at pump prices uptown of gas, for example, at
370 and you go, "Well, we're we're we're still pretty good. We're we're off the hook for having to help with gas." Our cost on that probably is really more like 360 or something like that or 355. So, we're actually further away from you
guys needing to help than than what it looks like if you're driving by one of your stations. We looked at um the responsibility, let's say, of Clear Brook, and we did really try to mirror you guys' pricing very close because of how close you are. And um their
responsibility for fuel and gas, even in these wild times we're in right now, prices has been pretty minimal. So, I'm hoping, I don't know, you maybe one of you know better than than I that we you've saw what the top looks like and
we're going to work our way the other way. You guys' prices are set at a level where in a normal world, hopefully we find soon, you you won't be on. So, our cost has stayed pretty pretty
true. >> Any other questions? you guys supplying all the buses? >> Yes. >> Our fleet? >> Um, yes and yes. So, what what we would like to propose to you guys in the event we are selected as your contractor. Um,
we'd like to buy all of your buses, vans, suburbans, like to buy your entire fleet. There's two different ways we can do that. First of all, the values of them are are based on an appraisal done by a dealership that we could both agree. I did have an appraisal done. The
only thing is they didn't get to come see him and I did look today. Um and then we can either reimburse you guys by writing one check for the entire fleet or we can figure it out over a course of the length of a contract with you know
with interest and a reduction to your school bill or you guys we send you a bill. We also send you a check each month whatever >> be like a proration thing. however you want to do that. Um, we have some districts that do it either way. Um,
that doesn't matter. So, because we'd be buying your guys' group doesn't necessarily mean the same group of buses would be here. Um, we we would modernize a lot of the fleet. Um, as you guys know, some of your your group needs to
go, probably needed to go a little while ago. We've been doing a good job keeping it going, but um, we would fast forward that to this school year. I do have a group of buses on whole instate club um that match some of your other blues and
gas buses that that'll bring more reliability, predictability, um drivers enjoy it better, safer for your families, um etc., etc. So, yes, we
would take your group and then we would keep some, trade some. In the end though, Dean, we would not own we would have one time revenue from the sale of our buses. >> Well, do we want to keep something maybe or
>> that's what we'd have to choose. But >> so over in Clear Brook, you guys are totally different district than them, but um you're close. They did decide to keep a couple of their their buses for purpose of extracurricular vehicles is what we use them for. Extracurricular
spare. They didn't ever use them their themselves or rent them back or or whatever. But fast forward is it two years now? Fast forward two years and probably if we would have offered last year they would have liked to have sold
them to us at that particular point. Um keeping them there's a there's a responsibility. You got to maintain your own DOT number. You got to maintain your own inspections. You got to maintain your own upkeep. um you've got um insurance requirements and things like
that. Even though we'd be the end user, you still got to take there's just there's enough things along the way where eventually you go, "All right, you know, that's that's things for these three or whatever." >> And just of note in the lease agreement,
there's a provision in there for what do you what's the indust industry? empty bus or dry bus or >> like if you wanted to bar use one. Yeah. Yeah, you can. Um we don't see and Tom once in a while put that in the contracts and we've got some with and
some without. Um we actually almost never have that. What what's probably a better way? Because what you're trying to do is you're trying to save money by putting your own driver in. Okay, here's a better way of doing the same thing. If you've got a coach or a parent, mom,
dad, grandpa, grandma, whatever that that wants to drive baseball because their grandkid drives and you and you want to have some sort of a savings, that driver wants to donate their time or whatever, let us know that that that we're employing them so they fall under
our insurance, our drug and alcohol testing pool, all these things. Let us know that they want to donate their time. We'll reduce your bill by by that portion of it. And then that'll save you from all the things I listed that that
with ownership of school lessons if that makes sense. Um not trying I kind of am but I'm really trying not to talk to you about it. Yeah, the just the the state of Minnesota just being an employer
um keeps just adding things, right? All these extra things do because it's all all um just all the different things like that. It's just been it's a different kind of employee than what you guys
have >> if we had a coach per say that you know say wanted to drive or whatever we needed them to drive. >> Yeah. Would you guys run them through the DOT stuff under you guys with the new requirements and the class and the
whole thing? We have to pay for the class then or >> you have a coach that want you have a coach that wants to drive. They'd be employed by us. We would pay them for driving even though they're probably paid for being coach as well. We have
that as a lot a lot of different situations. >> What can I explain? Sure. >> You know, he said it kind of crosses over, but what we do and it saves for the school is they'll get paid for their drive time only. And so then the school's also only paying for that
portion of their driving rather than for the whole period of time. >> Yeah. So if you have a coach, they're not if you have a one of us driving a baseball game, we'd be paid the entire time where there coach will be paid for their drive time. be only
>> build only for the drive time of that coach driving over there. >> That's the same provision. Yeah. >> Then they then they get there and they then they're punched in as coach and then they're done and they punch in as driver if that makes sense. So in that situation we have a coach that is a
driver. There would be a savings to the district as opposed to one of let's say one of the three of us driving. >> What is that to get licensed? Would you guys >> We do all of our own training. We have our own trainers within our company. Um Tasha being one of them. We help anybody
wanting to get their license. All the all the requirements start to finish. >> All these questions from Dean. Is it suggesting he wants to drive? I >> think so. >> I think so. For sure. From what I understand on the
route side more than the sports side. you've got plenty of sports drivers on the route. So, we we >> over in the Clear Buck area or that direction or whatever, we do have extra drivers are are more than interested in driving. As a matter of fact, it gets be
a struggle for us once in a while that way. Um, having extra drivers, as odd as that sounds. Um, so we would want to utilize anybody you guys have that's here and existing that that is safe and dependable to continue driving as they
always have and what they wish. And our goal on our end would be to fill in the spots where you guys have empty look from first areas here people that maybe used to drive here um
first and foremost and we'll bring over people that can that are already licensed ready to go um for the gaps. So our goal is to take care of yours first. Although I refer Brooke a lot. You guys
are your own and they are their own. Um, however, the support we'll make sure goes both ways, whether it be equipment, vans, buses, people, management, mechanics, whatever.
>> How are you guys able to find drivers when everyone else is struggling? >> Well, we asked that we asked that a whole lot. So, Tash is our manager over in Clear Brook. Um, when we got up there, that was an interesting deal. We were there was um I remember going to
our first driver meeting, I guess you called it, and there was like about four of us in the room, and I think two of us were were us, too. And I thought, "Oh, boy, we in trouble." Um, but people started stepping up, stepping forward, interested, and the momentum just kind
of kept going. Um, I think that when when you help them along the way, when you grab them by the hand and say, "It's your interest." So, that's the hardest part. And and now I'm going to take you all the way from start to finish and help you get here's some study stuff to
get your written stuff done. Here's where you do that. Here's a vehicle to take to go there to do it. How did you do? Let's go back tomorrow and you do it. Now, we're going to practice. and um when they don't get forgotten about or left behind um it's easy to keep that
going and the and the good news kind of travels fast. Um so we've been fortunate up there. We probably look a little bit closer to how you guys look right now in our other spots. I know being short, but I mean more like we've got enough. Um this area up here has been good to us.
So, that was kind of an interest of mine when I stopped and bugged Todd one day and asked if he'd let me take a look at things. So, um nothing anybody's doing wrong, but the district um run bus stuff, it's it's a little harder. Todd
has, you know, eye of all these different things and and you're not working on busing or drivers or or if it's riding or whatever a lot every single day, it's not enough. And And if he was working on that a lot, you guys
would have other concerns, I'm sure, of things were falling through the cracks. So, pretty common. >> Would you store buses here then? >> Yep. Absolutely. >> A lot of stuff would look just like how it does now. Um, with having more gas
buses, we would offer if there are drivers interested in keeping buses at their place, you know, like, yeah, I live out that way and and I leave by the town that way on my route. Is it okay? If I'm sure, you know, there's things like that, but we would utilize your facility similar to how it how it is
now. >> Um, he'll keep keep up. I don't mean if the roof blows off, we'll put a new roof on. But I mean, as far as keeping things up and taking care of things for you guys, Yep. The school buses um um although maybe won't be identical, they they
would I think did we ever send the description? >> We didn't. >> Okay. So, our ours doesn't say superior bus service. Ours say Boston schools or Boston area schools or however you prefer that. That keeps your guys'
identity whether it's out on bus routes or sporting events, things like that. Our part of the bus is probably about this big up on the side don't really look a lot the same.
will just be separate and um instead of having to worry about where drivers are coming from or routes and things like that that'll be something we take care of weather related things that's between superintendent and Tasha superintendent
myself and whatever combination everybody has a little bit different recipe and how they like to decide those things. Um, how does that work in Brooklyn >> as far as weather? >> Yeah, weather and
>> I just call Ryan girl and conversation. >> Okay. >> Um, >> what we're seeing, >> what we're seeing, what's predicted, what's happening. >> I just call it wait for him to make a decision. >> It's for you.
>> Yeah. A lot of them are a lot of them have you know sometimes it's if the weather is below this automatically close or you know there's some parameters but once in a while it's got fields where you're looking at this something going here let's be decent
call it tonight so everybody has a plan or this looks questionable I wonder if let's decide at 5 tomorrow morning something like that but we decide prior to like >> I also have good friends on law enforcement through the sheriff's department and local. So like the road
conditions are getting worse and worse and worse. They usually call and let me know even at 2 in the morning and be like you guys can't you know like so we kind of have an idea and people on our roads that correspond with us so that
>> yeah try to try to we've got a lot of different goals. One of them is to make you guys look good. We're we're um trying not to get you in the news and trying not to get you on Facebook, trying not to, you know, all those things. We do our best. We don't
want to be on there either. So, >> is there a point at which you or have you ran into the situation where um superintendent says, "We feel that we can have school, we can operate, and you as a company decide, I want to send my
buses out there." No, I've had um I've had lo I've got a location quite a ways from here that the superintendent I sometimes feel like if I say it's black, he says it's white. And so we we had a year or two where where he's like, "Oh, I think we can do that. We can do that."
Um where I've had to say this and the buses are are not going and afterwards it's more of like a you cause it was bad. Um, but that was maybe once or twice where I had to normally it's we're very much in agreement about it and why
we'll talk about all that. You know, there's all these things with, you know, makeup days and what your calendar looks like and oh man, there's a choir concert tonight and it's been rescheduled twice already. Um, they get factored in, but at the end of the day, it's about safety
and and all that first and foremost. So, we talk about we we should release early. What time should it be? Did the school already start lunch or or what time do we need to let them know if we're thinking about leaving early so they don't start lunch or they did now
the kids got to stay till 12:30 or all these factors that go into into that and so we're we're very considerate of all those things as we are you know making our recommendation. So your service comes with management of routes
um and then any uh obviously issues or whatever but is someone on site here. >> So so what we plan to do is um Tasha will Tasha will be the manager on site between both of the two locations. So
she be here for every morning of every route and how that will all go will be relatively undecided yet. But I will say that somebody will be there on site as much or more than what you're used to having that where um Tasha would very much be able to be
here in 20 30 minutes if something came up that we could deal with. But as far as where she would be, um maybe here in the morning, there in the afternoon, or you know, or here on Monday and there on Tuesday, not sure. But what we do plan on doing is having two-way radio
communication um on like a repeater um off of our shop that we're building over there that the drivers could at least communicate back and forth um to Tasha if she doesn't happen to be sitting um in your shop.
Lose track. what you're actually um you know so communication the excellent back and forth if there's something going I'm just picking a little bit but typically every year we have an open house at the elementary yeah we try to
get a driver representation there is that >> I would love to be there >> I want to be involved in all of that stuff >> because that's been a miss for a long time so >> any families coming in getting addresses contacts all that stuff >> we spend a lot of time and Actually, probably maybe it's the same everywhere,
but I watched Tasha um become involved. Tasha worked at the school prior to working for us, very in tune with all the goings there. And so, there's just a lot of different things over over and above what you're talking about. We're
involved with the school um helping them with things um being a part of what's going on. So, that's very important to us. So, if you didn't see her there, it might have been that one of you didn't tell her that was going on or we didn't find out or whatever, but we definitely want to be involved.
>> I have two questions. One, we just started a lease on a mini bus. >> Yeah. >> How would that >> white bus? >> Yeah. >> Is it relatively new? I didn't get to see >> Yeah, >> we took possession about April
>> from North Central the blue. Yeah. >> Okay. So, we just work I'll work with them. Um and and how we how we transfer it over. >> So that would you would assume that lease? >> You would assume that? Yeah. It's a 14 pass activity bus like you coaches
>> driving. Okay. >> We would we would assume that. However that looks >> okay. >> We do a lot of business with Bluebird and they're probably the most flexible, easy, willing to do whatever. So I'm not worried. And then the other question
would be um bus like security camera stuff. I'm assuming even though it's your stuff or principles have all that access and whatever systems you guys use. >> Correct. So you guys I seen some I I'm
guilty I didn't go through like every bus inventory every brand of everything. I did see cameras and some brands. >> We have um we have buses with with cameras over at Clear Brook and I would say that they're looked at. How often do
you look at film or show film? >> Um I probably once a week maybe usually um stress over there. He'll just say, "Hey, parent recorded this. Can you check it out?" >> And then like I can view it, save the footage, but like if necessary I forward
to the principal. We don't necessarily give them direct access to the bus. Not that we would, right? That's not been a request of us for them to have direct access, but if they're saying, "Hey, um, there's an incident on bus whatever." Or
it's bus this or bus that, I'm not sure, whatever footage and send you. >> This is what we saw. GPS. about yeah GPS stuff.
>> We don't currently utilize GPS stuff on the buses right now. Okay. >> The one camera system on the bus with the first they have it in there. >> They have some some do. Okay. >> Some do and some don't. >> Um there's a there's so many little things. It's kind of like um it's like
Excel. They know how to do about six things on it. I know it can do about 6,000. Um we don't utilize GPS in in more our rural sites um like this. Um the benefit could be we would know where the the bus is. I can see that. But like
the backpack uh >> tagging and then some of those things >> there there's like yeah those are all things that like it's like add on add on add on and then pass it on to the school pass on the school. Some of them have some real birds. And some of them we go,
well now we have to hire another person in the office because the internet is slow today. I got everybody on bus six, seven, and eight. Mom and dad call and go and their kid never got on the bus because it doesn't register. >> Sure. >> Um the GPS side of things, I mean, if
there was a way that our camera system or an existing system we had could do that or would allow us to do that, I mean, we'd be open to that where we could Tasha could see on a computer how the bus is doing. if somebody called it, we'd be open to that. But if it was a
whole other subscription, a whole other thing to add to it, we would have to talk about what that cost would be because we didn't plan on doing that on >> we we can not the same, but we can say
we're how long you until Billy's house. >> U just more background. Um just want you to board to know that administration Dan and Don and Ryan in particular, Ryan has been fully fully invested in this process with Tom and I. Um and it has
administrative support from all of those three individuals. Um, I think there were some thought that Ryan wouldn't would support this because it's all-encompassing and as he looks at it and had process it
with Tom and and Joe to a point as well, um, he was fully in support of making this move. he was listening today. >> Yeah. >> And when we looked through buses and stuff, I kind of asked him off to the side what his >> thoughts were, you know, because you
never is he helping me because that's his job or is he helping me because he actually is he didn't kind of explain what the idea of him helping was starting back in 2020 roughly. the idea of him helping kind of in and then he
was out and then now he's in like up over his forehead and and he's he kind of seemed like he's ready to go back to maybe his role that he was originally intended to be >> well obviously he's going to in instigate all the after school busing
requests etc and he'll be the point of contact for that but >> what does it look >> what does it look like for staff who are needing to go to events or or what have you. How does that process work? >> Staff needing to
>> for example, I need to go to a superintendent meeting in Erskin. I need a vehicle. >> Need a vehicle. Yeah. You would just request that we give you a chance to do that, whether it be by phone or email back to Tasha. >> Um she doesn't um we don't do a lot of
that in Clear Ruff. We do a lot of that everywhere else, but I utilize our vehicles for purposes like that. It's just a mileage rate that we charge the school. So, you probably you'll you'll let us know when you're you're buying a car or a Suburban or whatever is needed.
Um, we'll let you know which unit number it is that you're taking. You'll show up and there'll be a trip sheet on the seat or whatever where you're just signing who you are and your your uh mileage mileage for that piece. So that the benefit of you guys
not owning vehicles is you get to just use it for when you need it as opposed to all of us know when you own a vehicle you get to pay for all of it every single day whether you're using it or not. So you just try a mile of charge but the request would be similar to like
your athletic director requesting a baseball bus or a softball bus that kind of thing. Yeah, we make sure we had extra vehicles for that. >> What does Clear Brook do? You said they don't utilize that much. >> They have a They own a van, but I will
tell you, um, right now we're kind of in the middle of buying all the things from them that they said they would keep for a little while. Um, so I don't know if a year from now they're going to own anything that I don't know right now. I think they'll still own a van, but but
who knows? So >> a lot of times they have a car that they use for driver's ed. >> So the whoever needs to go somewhere, they take that driver's ed car. >> Is what they typically. >> So we as a district still need a vehicle
for that purpose. For sure. >> If you do some of that stuff. Yeah, >> I think that probably would be wise because I'm just trying to think about let's say we have a vehicle and you want to rent it for that purpose and we're trying to explain to our insurance it's the school but we're having 15y olds
drive and you're going we're getting a little far away from the bus side of things but um anyways we can work with whatever but yeah if if you have that need that might be wise to keep some >> we have a vehicle >> you do dedicated to that. Okay. I was going to say what I looked at today
probably be good for drivers. >> Steering wheel should have should have a gas pedal on the steering wheel. >> I think if there's one or two people that need to go and do something that >> did they send an actual proposal over? They just I just got this pricing
comparison. That's all I have. >> Yep. That's Well, that's what it is. That is a proposal. >> You didn't send anything over that what's all included and what's not included. So on the equipment side of things, um I
think Tom, who I see is up there on the screen, um we had kind of talked to him about what the blueber thoughts and values would be making some assumptions and today I looked through buses to get an idea of you know what condition for rake is there appraising without with
just seeing your make, model, mileage. Um, so we'll report that back to um them to have them update and um and then just maybe like the two different ideas as far as like writing a check or or do you
want a reduction of $7,000 every month for four years over 9 months or something like that? And that's probably better better for your finance person to know what what would what would be better.
Um buses are expensive. Now I did see you guys may have purchased or at least you have a 2024 model out there but they're 150 160 $170,000 and they're now trying to meet 2027
emissions. And Cumins is still kind of trying to get their arms around what that looks like and what that's going to cost. And Cummins is making a gas engine as an alternative to diesel because the emissions are getting so bad. But they've also said that whatever diesel
is, the gas is going to be $10,000 more. Um, which is opposite of what it is like when you order a a pickup or whatever. But that's why it's going to be $200,000 before we know it for a school bus. It's just there the 2027 emission with
Cummins while diesel everything just double double gas double DPF double doc's double all these expensive parts are 4,000 4,000 4,000 now there's two of all of them instead of having 100 sensors there's
about 300 of them it's just none of them are good for idling and pussing around and a lot of the stuff the school buses do so not only they expensive to buy their responsibility to keep going. They keep taken care of and stuff. So, um, it
made you guys look at this like, man, we really let these buses kind of the the bottom end of our fleet go. It might be a good time to say it was fun, but we'll let somebody else buy $175,000 school buses. I'll have to figure my
ways through that. But um I have ways of of moving things around and finding stuff and finding some one-year-old stuff here or there or whatever. So anyways, we'd love to do the work for you guys. Um, I think over in
Clearbrook, uh, that Ryan would speak highly of what we've done for them. And, um, and I think the best way to describe us is we just we want to be below the radar for you guys. We just want to do what we're supposed to do without
trouble, nothing extra, and um, and again, not put you on the news, Facebook, and all those bad places. That's nice. >> Okay. Um I guess Dean, if you had specific questions, Tom would be the
person to answer those around the I just was curious what was all included >> in the proposal where >> Yeah, >> Tom. >> I'm here. >> What's included? Where could we run into? Is there any possibility of us running into extra costs? I mean, I see
your bids. 699 150. Is that the end of the year? Is that what we're going to see on our budget line or where where could we >> Well, the gas is always the gas is >> aside for the fuel. >> Yeah. >> Yeah. I I don't I don't know that all of
the bills are accounted for in 2526. In other words, that's the 703,000. We asked your business person to give us an update and we did that as of last week. So, you know, might there be a bill or two? There could be. Um the 699
uh that is essentially taking the routes as they were run in a March and April and all the costs that you incurred upgrading only for the cost of that same service uh a year later. In other words, going into 2627
wages made some assumptions on fuel etc. Made the assumption actually that fuel prices might come down a little bit. Um, and so what you see in the column that shows 69 699,000,
the details are all the same as exist in 2526, but I modeled it after the March bill, uh, including the March bill from Stein and the Mar April bill from Stein.
Um, and so that's what you see. The one thing I can tell you um if you I don't know um Todd did you distribute my memo too? >> No did not. >> What I was going to say there is um
the one thing that I know about 25 26 year um your contract provider Stein was charging you something in the neighborhood of about $600 a day for a bus.
Conversely, um the superior price is actually going to be around 470. So, there are going to be price differences that are favorable to the district. We do have a fuel clause built into this
contract um in which uh unled indexes at at 350 a gallon minus the federal excise tax. And what that means is any price of fuel that is purchased that is over 350
>> the contractor is obligated for 50% of that cost as is the district. >> But is that 375 instead of 350? >> I am sorry 375. >> Y >> and everything below 375 is 100% superiors obligation.
In the case of diesel, it's 425 minus the federal excise tax. And that again is split 50/50 over that index price. And that conversation I had with Joe about that um he's crossing his fingers
um because he's got the bill coming one way or the other. But we chatted a little bit about where fuel prices are uh you know around the state. And what I did in in in preparation of meeting with your uh transportation committee last week, um I actually Googled um two of
your gas stations in town to get their current prices and use those. So those were at prices as of a couple days ago, >> which changes daily and 3.89 a gallon.
So, one thing you guys that that that could be, let's say something over and above all of a sudden, why why why was it $6.99 and now it's 725 at the end of the year? Your your your special ed. Um those those types of things that all of
a sudden somebody new moves into the area, somebody um in the area all of a sudden classifies as that or has a need that they didn't previously or whatever. Those are the types of things that that that could go over and above, right? All of a sudden, you've got somebody that
has a need and we've got to take them to baby, you got to take them to wherever. Those are the types of things that could be up and over and above that are really out of our control, out of your guys's control. But those are those are items that have some reimbursement
mechanisms to them. >> Um maybe not immediate, but down the road. Um that seems to be that side of our of our world seems to be just like a roller coaster at your guys's too with >> Joe. Let me just let me just add um the
uh there's two two two types of service that generate some additional cost and they would be as Joe said they pop up in the community. One would be the special needs kid who's who's got an order as an individual education plan. Uh there's mo most often there is a requirement for
busing. There is also an aid requirement that the parents have negotiated with the district and we just have to follow that. The reimbursement on that today is around 90%. Meaning it's 90% state aid 10% district. The other one that you run into and you guys haven't I didn't see it in recent
years is called the Mckin Vento Act and that is a child who is homeless in other words or displaced from their home. Typically that's a child that mom and dad are not having some difficulty and parted and whatever and the child has
elected to remain uh an academic student in Boston for example and and the current child this child is living with grandma in Baiji you have to pick them up >> uh the reimbursement on that's 90%. No,
you haven't had any of those. That ice accurate. >> So, I'm understanding this right. Extracurricular activities. We have roughly 150,000 in there for that. Am I reading this right? >> Yeah. based upon roughly 15,
>> 560 miles. >> And that's a bit of a pig in a pulp, too. We had a bunch of sex championship teams, right? That's >> Yeah. I mean, that's what we were trying to >> Yeah. So, if you look at our actual costs over last year, they're they're not identical from year to year because our needs are different each year, but
>> generally they're in the same ball. >> Is there what's all included there? I mean, it's field trips or >> I think that just comes under the extra cocurricular activities. You got to take the car now. >> Right. I mean, you break it down from a
high level, right? Your costs, I think, are pretty straightforward as we look at routes and all that year by year with the 3% increase. >> Really, the things that fluctuate are going to be the potential risk of fuel prices going higher, the extracurricular mileage, and then to
that comment earlier on on special education, right? we have new students into the district, right? I mean that that unavoidable add the reimbursement might be a leg. >> Y but nonetheless really those are your
three factors fuel extracurricular mileage and then the potential addition of a special education student or uh the scenario that Tom alluded to earlier. I think other than that it seems pretty pretty self-explanatory.
The other thing I would just add with your contract, um, partly because Todd told me he was a an official and, you know, he knew about athletics and all that kind of stuff. So, um, I reminded Joe we needed to have some good prices
on on extracurricular. So, if you look at his contract, the C buses, that's a conventional 727 passenger. Uh, 212 a mile, $21 an hour for the driver. Those are sweetheart deals.
I can I can tell you that I'm finishing up a contract in another district and I did one last week where the prices were just about double that. >> Do we want to talk about the use of the facility, the bus garage? Is that something we we should hash out right
now or is that later? part of the uh agreement has a provision that the district could um or would have to find uh a place to park the vehicles. They have to be within according to the specification we put together as bus that is uh disabled for any reason out
on a route for example. We want them within 30 minutes of the uh of the district of the headquarters. Um in most cases that's the case. Uh Todd brought us to the idea that that the uh district's garage could be available and
the way that's set up is um they will pay a nominal fee, a dollar um but they will pay for all utilities and they'll take care of the property. They take care of minor repairs, um minor maintenance kinds of matters.
Um, and that >> hold on, show us the snow. >> Has the bus garage been viewed? Any concerns or stipulations on it condition for you guys today? >> No, we went and took a look at it today. I thought it looked pretty good. >> Let me let me just say though that that
with the uh the way the uh service agreement is set up, there's a bus garage lease that is separate, but it's incorporated into the services agreement. In other words, so long as Superior Transportation is got a
contract to transport special or student transportation in the district case, then they have an option to you to lease rent the the bus garage. If uh Joe and
Superior are not the operator at some point in there, uh they do not have access to your garage. So you guys' uh facility um looked looked super good. It looked just it looked like it would work great. There was a part of it in the back or Ryan
shows for you guys use for some existing storage um guests and there's some supplies back there. Like we think that's great, you know? I mean, let's just let's use it together in that way. I hope you don't take a bus stall with >> with stuff because we would like to
utilize those. But like those areas like that that you're currently utilizing for storage cuz the schools got limited like that's great, you know, keep using those that way. I look back there. Yeah, you could put a van or two back there, but looks like the or suburban or whatever they fit somewhere else. So, you know,
let's just use it together however however you see fit. Tom, to your comment about the contract lease there, that's just for the terms of the contract, right? Say that again. >> The the lease utilization of that space.
He had said if it wasn't, you know, superior that they would not have access. That's just for the terms of a contract. >> Yes. In other words, initial term is a three-year term. So, he's anticipating being in the district, he would have a place to park. Now, on the other hand, if he chooses to build a building at
some point, >> um, you know, he can vacate the lease at any point. >> Oh, understood. So, thank you. We would also hope on our end let's say a couple years from now the school goes you know what we we don't want to own the bill the building we don't want to own that
property anymore that we would at least be offered that first if that makes sense to first refuse them I don't know why you wouldn't but if it was something where you guys said you're just not going to own all this stuff that's going to be one of them >> we would hope we could have an
opportunity to it isn't our preference and it wasn't a part of um proposal to to buy that. So, of course, that would take other conversations, but yeah, >> to that to the question, just to be clear, um you know, the the thing that's
going on among school districts, as all of you probably know, you got schools going to four day weeks. You've got schools that are combining. Uh for example, over in the Duth area, two small districts, Wallaw and Carlton, are going to be merging. Turns out there's a contractor in one case. they're going to
be out because there's an ASME contract group of drivers in one of the districts. So, we're see we're starting to see more of that conversation uh as we go forward and um so who knows what uh what lies on the
horizon. Tom, will you speak just so the board can hear um >> regarding leasing that facility for a dollar and why that makes sense versus some market value of of such a building?
>> Well, um there's going to be a cost. Um so the theory I use pretty much is that they pay a nominal fee. That would be called consideration as your lawyer would use the term. Um and then the uh they pay um contractor would pay the utilities, the minor repairs, change
light bulbs, uh mow the lawn, plow the snow, those kinds of matters. If the price were to be higher than that dollar, and granted it's nominal and it's not market market based, um the concern there would be obviously at some point Superior is going to incur that
cost and it's going to become part of your overhead. Um, and so rather than do that, it's kind of a game. Um, it seems it's just as easy. In other words, if it's $100, your overhead's going to be $100 higher.
If it's $200, can be $200 higher. Uh, paying the operating costs for utilities and all those kinds of matters means that the rest of the district doesn't have to take care of any of those things out of your general fund. Meaning simply the bid was bid with the
concept that the bus garage >> lease the building to them they maintain it slow removal. >> Had they believed that they were bidding to release it at a market value their numbers would have been reflected accorded. >> You guys have your own mechanics on that
come to site for I mean maintenance. Yeah, we have a a mechanic that drives for us that will also, you know, be available to to fix in both spots. We also have a a mobile mechanic
that that leaves on a black deck, very leaves on a black deck that's capable of doing our warranty items and stuff for for our newer equipment. And we also have other mobile people from South that, you know, they can come up and um
take care of things. So we we try to do as much as we possibly can ourselves. For those of you that take your stuff to get fixed, it's really expensive these days. And so we try to do it ourselves. Our work, our things we do is very
specialized. Um a truck shop once in a while is very good. And once in a while they look at it like some alien spacecraft just pulled in and it's not a Peter belt and it's not a Ford pickup. And what is this thing? and and
you end up paying for that. So, we try to do most of it ourselves and that saves money. It also is fast response to parts on hand. Spare buses around, we'll make sure that we have spare buses here on site in the event somebody at 6:00 in
the morning their bus doesn't start. We're not necessarily going to be scrambling around looking for a boost pack and batteries. and we're just going to grab a different bus and get going. And then we'll fix that bus when we get back. We'll also have buses that we
share um with Clear Brook that aren't marked one way or another so that they can be a Boston bus or Clear Brook bus and nobody's wor or or vice versa. We just try to make sure we have some extra stuff on hand because
unfortunately when those surprises happen. Um it's not at noon when we've got a couple hours till around time. It's usually at 5:45 in the morning when when it's 0 degrees and we decided that that we will have school today
reluctantly. That's usually when all that stuff happens. So >> Joe's going to have to buy some magnetic numbers to put on the sides of the buses if he moves them between the two communities. I would I would think, right? >> What we'll what we'll do is we'll have we'll have a bus that that maybe
>> it's definitely not a good practice to be driving, you know, 40 mile round trip back and forth, but uh the beauty of us being so close as we can help each other out if we need to. So, >> what about a guarantee to the to the
routes? Um, I brought this up at our meeting last Wednesday, but um, you know, things come up, drivers get sick or you know, whatever. Employees sometimes don't call in or or what have you. What guarantee do you have? Uh, you know, there are
times where emergencies come up and we need to jump in a bus, you know, as as admin or something like that. You know, those those things happen. Can you speak to that at all? >> Like last minute type stuff? >> Yeah. on your side of it, you know, your employees. >> Oh, you mean like all of a sudden I'm
just down and out and short of people. >> Um, well, first of all, I've been doing this since about 2004 and we haven't missed her out or haven't skipped anything. Haven't >> I will tell you there there was times where when I went home at night, I
thought, "Oh my god, is that close." Um, you know, for whatever reason, certain times of the year is crazy. you know, as you guys are finishing school year out here, everybody wants to go on a field trip and then you got softball going to state and baseball and, you know, it all
piles up once in a while where we're like tight, tight, tight. We've never missed anything. Um, never intend to. And I'll tell you that if I was to look at all of our areas that we work in and I'd say where is the where is the likely spot where we could get really tight one
day, this area up here is not at all a concern of mine. Even though I know that you you guys locally it's a concern. Um we do a good job up here. Tasha does a good job at forecasting and looking ahead at at at what the needs are and
making sure we're training people right now. Um thank you. Yeah. >> If you if you were the driver and you were sick, you call me and I can drive it. >> Oh, gotcha. >> Like I I fill in on anything and wherever I need to be is that >> Yeah. Everybody has a bus license and
everybody's capable of that. So Tasha probably did a bunch of driving when she's over there. maybe a little bit overkill having a full-time manager in a in a district that size, but now um being will not have a dedicated route.
And so will be just for purposes like that like the school called and said they forgot to call line up baseball bus or something. Well, we'll take a route driver and send them on baseball and Tash will go do their route or something
like that. We're always looking at what's coming up, what the possibilities are, what if somebody calls in sick, what's the plan, who, you know, letting these people know if we're counting on them to be a a spare, like, hey, you'll be around tomorrow, right? It's it's a
big day and I don't need you, but something could change. Um, that's kind of a nice part about us being just your transportation people. we we can spend a day looking at that whereas like Ryan who is thinking like is the field going
to be dry is this is this really going to happen all that and then and then there just a lot of the text so we can really fine-tune that our goal is always like I said earlier to make you guys look good part of that is to make sure
you actually show up to the places that you that you and your people are supposed to on time early. >> Todd, you guys may be moving on to uh to a decision, but let me can I just for the sake of of the schoolboard members
uh know that uh there's an interesting element that I've added into contracts for about last 25 years. Uh and you would find in the in the uh service agreement itself something called the service provider's annual service plan.
In a nutshell, what that simply means is Joe has got to come into the superintendent's office in early August every year >> with a plan that includes the routes, includes the inspection on his vehicles, includes the fact that the drivers are
all properly licensed, background checks are done, everything uh insurance is up to date. In other words, it's a multi-our piece of work to plan. Uh when I did it initially um I likened it to
have actually working with an elementary principal in a district at the time and he said Watson they these bus companies don't do as much work as I have to do to get ready for the start of school and I thought boy we should quickly change that and and we did and so what works
nicely is that there is um that twoe window in there before school starts where the district folks principals superintendent etc have an opportunity to talk about busing, some things that might be happening, did happen last year, whatever. Uh, so just you can make
note of that. Um, it's a fairly comprehensive piece of work. >> Thank you. >> All right, moving on. Any questions for Joe and or Tom and or myself? >> Thank you guys for your time this
evening. Appreciate it. >> Without any further questions or discussion, we move to the agenda item should be approved not approved on the bid from Spir Transportation for the next three school years.
>> I'll make a motion. >> Second. Okay, we have a motion and a second. Uh, one last chance for any further discussion. Hearing none. All those in favor signify by saying I.
>> I. All oppose. Same sign. Carries. >> Mr. Chairman. Uh may let me suggest also that you should act on the bus garage lease agreement. It's referenced in the service agreement, but the lease there's a
separate lease agreement. It should be signed if it's approved, >> right? Is that on the agenda? So, is it on there at this point? >> I think it's all part of the agenda. >> It's referred to in the in the service agreement itself, but but I laid out the
terms on a separate document. >> So, that was my question. >> Um, we feel like we can add that in. >> Well, agenda's already >> agenda has been approved. So, we can't add that in. We'll have to do that next.
>> Technically, it's included in the administrative the uh service agreement itself. >> Agreement wasn't included in our board packet. >> Yeah. Yeah. >> The only thing we were sent was the spreadsheet. >> Spreadsheet. >> Well, if it's in his proposal what we're signing >> Yeah.
>> Well, then it would be motion that we motion proposal can't add it specifically under the agenda, but if we it's in there as a same thing out I think would say as a dollar. >> It's in the
>> Yeah. So I think it's got paperwork. >> So then it's there. We decided on that. I think that's done. It's not a separate issue. >> Okay. So it's by defac it's approved. >> Yeah. I mean that's all that's Yeah. It's done. >> That would be a fair statement.
>> Y have >> Thank you guys. I appreciate that. >> Thank you guys. Appreciate it. >> Thank you. >> Thank you very much. Um I also I also advised your new superintendent when I saw him last Wednesday that I'm just a
phone call away if he needs me. >> Absolutely. Thanks, Dom. >> Take care. Thank you very much. >> Thank you. >> Okay. >> 7:00. >> I know I've done one thing. Um hopefully the rest of this goes faster, but I
don't have high hopes with this next budget. So moving down 6.0 finance uh 6.1 approved not approved the fiscal year 27 preliminary budget. >> You want to pass this out. >> Boy ever
going down that way and send some more down that way. the other way around. >> Do you want to chat? You want to fill us in on on some >> Yeah. >> really good news?
>> Well, um, one thing is that the last budget that you guys approved was last June. We've never submitted a new one to be approved. So, what I did this year was I rolled it all over um from last June, but I updated all salary and then
I updated some little things that I knew like insurance or things like that that I saw. So, um I've already talked to Derek and we're going to go through that line by line and um but this is just to get us going.
>> This is just something to approve because we have to approve something in June. have to have something submitted. >> Yeah. >> And then I guess so realistically if you guys are going to go through this be looking at a couple months down the road looking at a maybe
a more revised >> something a little bit more concrete. >> Yeah. The nice thing is we don't have negotiations. So all the salaries all that is >> very current unless anything changes. So, um, and if you remember last year, you
know, it rolled over and then Joan just put that placeholder in there for for wages. So, >> that's kind of where we were at where it is at this point. >> Yeah. >> Hopefully, it looks rosier later. >> Yeah.
>> Okay. a motion. >> I would need that. Yeah. >> Accept the >> preliminary budget. >> I'll second. >> Okay. So, we have a motion and a second.
Is there any further discussion on the preliminary budget? Hearing none. We'll have a roll call vote. Director Dupong, >> yes. >> Dr. G, >> yes. >> Dctor, >> yes. >> Director Munter, >> yes. Dr. Nelson, >> yes.
>> Dr. Fostler, >> yes. >> Can I chair, can I add one other thing? Um, I brought this up at the committee meeting on Wednesday, but MSBA has their phase one and phase two training in August. >> Okay. >> And, um, phase one is for I think it's
the basics and phase two is school of finance. So, if anyone is interested, I um Maddie would have to register, but um and I think it's so if you need to do phase one, it's by July 26th and phase two is August 2nd. And those are all
virtual. >> Virtual. Okay. >> You have the dates that the training actually is. >> Yep. Yep. Um phase one is August 5th and phase two is actually I believe they're in the evenings. Um, phase two is August
12th and 19th >> or August 12th or 19. It's to >> and that's the school finance for >> management. >> I did that one down at the right before the MSBA convention and I left like with
my tongue. I felt like I was going to choke on it. I was so so brain dead after that. It was wild. I should take it again just because it might make more sense the second time. >> That's why I thought it was just a good plug to put in. So, >> wow. >> Thank you.
>> All right. 7.0 reports. We'll start with our elementary principal report. >> Yeah. Uh item number one, this summer school program updates. Uh currently our learning academy uh we're on our third week. uh which is crazy to think about
or would be ending here the week of the 25th. So we have 26 students. There's two sections, two teachers, Miss Murphy and Mrs. Carlen. Um so that's just a quick update on learning academy. ESY is a little different this summer. We broke
it up into uh three sessions at the elementary. So we'll be completing uh a session June 8th through the 11th. Um and then our next session will be in July, four days in July and then four days in August. Before we only did it in
the month of June. Uh and we just found that the transition there's too much of a break. So if we chunk it up into three sessions, that transition to start the year will be much easier. So that's something new uh that we haven't done.
So so far so good. Right now currently we have five students there and we have one teacher and two parents. Any questions on summer school programs running? Okay. Uh just an update on our local literacy plan that was submitted to MDE
uh last week. Yay. Which is good. Uh item number three, our ESA consolidated applications. Uh for the most part, it's title one. Uh here in Fost School District, I'm currently working on that. Just waiting for uh a few things that
and that will be submitted here. hopefully by the end of the week. So, um currently working on our uh student parent handbook um and then also staff handbooks too. So, we'll have those
prepared. I believe that's in August or August meeting or is it July? July >> July July meeting. Um and then item number five, I just put on there's some staffing uh needed for the 26 27. Um
obviously we have a step position open uh that we're uh hopefully going to fill. Um and then also we had a pair of professional uh resignation. So currently at this time that's what we have for staffing needs at the
elementary. Any questions on anything? >> All right. Thank you, Mr. Bushy. Yeah. >> Moving down to our high school principal report. Mr. Darkski. Yep. A little bit of summer work as well. Just uh again the annual DERS reports that stuff is
wrapped up. Some of the uh post test editing for MCAs has been completed and then like Dan mentioned as well. I'm working on my handbook some in there that uh to look to adjust. um throughout the building, our
custodial staff, I mean uh constantly on the go, those people uh getting the building ready for of course uh come early September. Uh PBIS again uh positive uh strategies to use for
behavioral interventions. Uh looking to implement this as we come into the fall. So I have a team with Taylor Beller, Ellen Bulldock, and and Carolyn McCullum. Uh and tomorrow we are meeting with Aaron Agnes and so she is the PBIS
trainer and director uh through the state. Uh and so we had quite a bit of discussion through leadership this last year on uh implementing some different strategies, tier levels and so on for uh discipline
uh seminar. Dan and I attended the homeland security presentation uh on the 10th of June in East Grand Forks with threat assessment. Um those presenters actually had been here and came to our building in March, April, something like
that. April. April. Yep. And so uh we attended their conference. Uh great information talking about connecting the dots, uh the alertness to uh the warning signs, things of such. talked a little bit about, you know, was it Dan? Like
90% of um the the individuals that do these types of things are either, you know, in-house or have graduated from your your building. So, it's not a random per se. So, uh one of the things that they
uh utilized there was the sestag, the comprehensive school threat assessment, which we also use as well. We've been trading on it four years ago, I think it was. Um, and we got an opportunity to look at some other models and and, uh,
both Dan and I agreed that, you know, the model that we're using is, uh, a lot, uh, more user friendly. So, uh, in terms of staffing, again, still in need of a special ed as well as industrial tech. And then lastly, uh, ACT scores
have been released. And so, we had an average composite score of 23. So, pretty impressive. We had a couple 29s, 30 some pretty impressive scores. Uh, this upcoming senior class is is pretty competitive with one another in terms of
rankings and so on. >> How many kids do we have ticket? >> 17. >> It's a state average. I know used to be around like 19. >> Um, it's a great question. I can send not >> Yeah, it's not 23.
>> No, 23 is high. It's impressive. >> Um, not industrial tech. Do we have some sort of a plan in place should that not come to fruition? I know that that's a very difficult one. >> Having to shuffle kids into different
electives. Um, >> I mean, hopefully we find somebody. I know that that can be a difficult one. >> Yep. Yep. So, and that's why um I think I mentioned it to you prior to the meeting, you know, the way it's posted like again, if we could find another egg
person, if we could find somebody who wants to do small engines, uh auto, whatever, >> something within that realm. >> Sure. >> Uh it doesn't have to be woods per se, but >> I'm presuming those individuals have to have some sort of teaching
certification. It's not like you could contract with a local business. >> Yeah. I mean we could we could end up with a tier one you know like our previous individual was but >> until last year we had a tier one teacher in that position >> and we have had communication with that
individual um he's fully aware of the posting etc. >> Sure >> has not indicated what his plan would be but >> so circling back I guess the state average was 20.6 Six. >> Nice. >> Who called that out?
>> Yeah, Google. >> Siri's always listening. >> North Dakota must be that 19 was 19 and I my roommate I I don't know how I'd be dealing with no for years, but I was just curious what that number has
changed to. Okay, any other questions? All right. Thank you, Mr. 7.3 superintendent report. >> Yeah, just a couple things. Um, one, I I attended today a meeting of U ASC um board if you followed at all um in the
bonding bill that the legislature passed um here in May. Um, ASAC was awarded a $6.5 million grant or uh bond um to build a level four, which
is our highest need special ed student facility or to use toward a facility. Discussion today was is there facility that might be able to be converted from a from what it is current
purposes into a level four? Is there a potential to build a new level four? But if you're follow if you know ASAC at all, there's 11 school districts that make up that cooperative and we are one of those 11 schools. So there's going to be some movement um in that regard and
it will take cooperation or um approval of 11 individual districts to move some things forward. uh officially today because one of the facilities that is being looked at as a potential um one
that could be converted into a level four is a building that the Krooken public schools owns. Um so officially today I've been taken off of any correspondence in regard to this. Derek uh will have all
correspondence in regards to Fost because we potentially I could be representing the group selling the building. So Derek will have it from here on out. Um but that's probably going to move pretty fast and uh um it's it's pretty darn exciting for this neck
of the woods to potentially have this level four facility and our two principles kind of could speak more to that when the time is right on that, but um that's just something that's going to happen here pretty quick. Um and then secondly, really tonight is kind of my last official act on behalf of the
district. I have signing um authority, I guess, until the end. I told Derek today that and I'll sign a purchase order for $107, but beyond that, um I will forward to him for his for his um input. I mean,
I can put my signature on it, but he will know everything that's happening from a larger scale from this point forward. Um and I'm going to take some vacation days. Um, I do plan on working the 29th 30th of June just because it's
the last days in the district should there be a need for me to to do something so we're not hanging there on a day or whatever. But, uh, beyond that, um, tonight's kind of the end of of the run. >> Yeah,
>> I've got two things if I could jump in. Um, just kind of updates. Um Paul um at one of our last meetings you had me you had asked about the uh seasonal wreck p bill that had passed through in the omnibus bill um it was looking promising
for fost and there were some others that were did did well um but fost missed it by a half a percent to be in in consideration for that which would have opened up the ability for us to get additional operating for the L local
operating revenue as well as um like a one-time funding from the state. So if anybody wants to go buy a lake home, that's what it goes off of is seasonal wreck. So if you bought an okay size lake home, it might put us over that
that threshold. So um if we do qualify, uh we can qualify in the future and once we do qualify, we are in for good. So, um, hopefully we can bolster a larger recreational. I mean, we're close. We're
really close. We're we're probably one of the closest ones that didn't make it, but that's not the the best thing to be close in. Um, and then the other thing I wanted to mention was um the permanent school fund. So, Minnesota has had a a
permanent school fund for 150 years, maybe even more than that. Um and ultimately what they are looking to pass uh is a constitutional amendment which will allow a wider use of those funds.
In the last 25 years, this fund has bolstered huge numbers. I mean like it's in the billions of dollars that the state is sitting on and up until now it's only been distributed at the rate of um uh interest and dividends paid out by
that fund. So um this will be on all of our uh ballots in the fall, but we all as citizens of Minnesota will be will be voting on the ability for this to be um to use at an incremental level. So, what
it's going to be starting out would be 4.5% if it passes. Um, and we'd be looking at increasing our amount that comes from the permanent school fund. Uh, in the neighborhood of in the tune of $17,000. So, I mean, it's it's
something, that's for sure. So, um, more news on that and it's something that we all as a board should be pushing out to people. Like I said, bipartisan. It passed. it was probably one of the only things that passed
166 to zero this goound or whatever. So, I mean it was a big deal. Um, and so yeah, we we can talk about that more, but it is definitely something that we want to pass and we want to promote. So, >> any questions or comments for Mr. Self
or Mr. All right, moving down to personnel 8.1 approved not approved leave of absence request from Sarah Dryberg special education teacher. Um
>> this was brought to the personnel committee discussed at the personnel committee. I don't know will or >> so on Sarah's >> no no not de Sarah's we discussed discussion in three years which was that >> so it got rewarded or the request got to
three years >> okay with that? >> Yep. Absolutely. >> Okay. >> Yep. >> Yeah. I mean I think in regards to that I think we were able to reduce it from five to three years. Um Todd, I'll kind of defer to you to maybe clean up my verbiage, but really right. Regardless
of how it's going to happen, >> as you can see, both at the elementary and at high school were in need of special education teacher, >> right? >> And so kind of we're damned if we do, damned if we don't. Um so I think, you know, it's
in our best interest, you know, that we're able to get that reduced from five years down to three. um if she wants to come back, it's in her best interest that this be the location. I think by providing that that option here with three-year,
it it gives utmost incentive that if she's going to return that this will be place of employment she's going to return to. Yep. Um and kind of a spin-off of that is um it's highly highly unlikely that we are
going to be able to hire special ed certified staff to replace those that we're losing who are certified. Right. So, on that note, um and and this somewhat ties to the
three-year, but um chances are if if Sarah were to choose to come back at any point in time, we're going to need her at some capacity in special ed. Uh and she understands that too, but this was just a little protective for her, a little protection
for her. uh would be supported by administration to uh accept that three-year leave of absence. Make a motion to approve the leave. >> Second. >> Okay. I have a motion and a second. Is
there any further discussion? Hearing none. All those in favor signify by saying I. I. >> All oppose saying sign. Motion carries. I2 approved not approved hire of part-time science teacher Holly O'Shea.
Um just a little bit of anformational um this was originally on the agenda last month was um removed. There was a couple of different um things that came up with um looking at teacher lensure and whether or not we would we would need
this position. um personnel committee got together, went through everything um looked at different um different cost savings um with paying our current staff
an overload plus potentially an out of field which then turned out not to be um a thing. um and basically looked at all the numbers um looked at the every piece of it and decided that it was in the best interest of our
students um to have um this position be filled. So it's back on the agenda this month um with recommendation from the personnel committee. >> Yeah. I mean Jake summarized it well. Take it for what it's worth, but there's
really two implications here. one, we wanted to review the financial implications of both options. Um, because there's a there's one particular item and that was the overload pay or sorry, out of field out of field pay that was uh misinterpreted or misapplied
and then the other thing being most important was determining the best route uh for our students. Um and so ultimately looking at those two things, taking that extra month of due diligence to ensure that both of those were indeed
making this the best proposed route um is what what led us uh to just confirming that decision and us bringing it up for a vote this evening. >> Now um do you want this is two class periods with a prep time? Y
>> would be the would be the position. Yeah. >> And it's a little bit to be determined on seventh versus eighth or >> right, >> but it' be one one grade level of sentence would be the idea >> on a one-year
>> contract >> to be reviewed again to be reviewed again at the end of the school year. >> Make a motion to approve the hire. >> Second. >> All right. We have a motion and a second. Is there any further discussion? Hearing none. All those in favor signify
by saying I. >> I. I. >> All oppose. Same sign. Motion carries. All right. 10.0. Operation. Approve. Not approved. Resolution for membership in the Minnesota State High School League. Annually we do this. Got to do it. Um
it's been all completed, filled out. Just needs to be submitted once it's approved tonight. And um Mr. Helen will do that on our behalf uh once it's once it's approved. So we obviously the recommendation is to approve it so that our teams can participate in Minnesota
State High School League activities. >> Did they raise the rate again? >> Did they what? >> They did not defeat. They actually dropped it a little bit again. So >> old scars, right? >> They're kind of sneaky.
>> They got you. So Mhm. >> Motion to approve. >> Second. >> All right, we have a motion in the second. Is there any further discussion? >> Hearing none, we'll have a roll call vote. Dr. Kong, >> yes. >> Dr. G, >> yes. >> Christen, >> yes.
>> Dr. Munter, >> yes. >> Dr. Nelson, >> yes. >> Dr. Bosler, >> yes. >> All right. 10.2. Approve not approved purchase of cameras for the high school. >> Mr. yourself. Do you have Yes. >> background on this?
>> Um, yes. And >> it's in the packet. >> It is in the packet. >> Um, I don't know the timeline exactly. Two years ago, we approved new purchase of new um cameras at the elementary Dan. Two already. Yeah. Two. At that time, we
took the best cameras that were left from there and brought them over to the high school to peace meal um some additional coverage and to replace some lesser uh reliable cameras that we had here at the high school. Um
Steve Larson, our director of technology, is recommending that we make this purchase today to get uh the high school cameras up to the same level as we have at the elementary. um provides better coverage, more reliability, etc. The price is up from
what it was two years ago. There's Guard Valley has agreed to hold this price for us through July 1. It's going to go up again in July. Um should we not purchase at this point in time, um I think it falls in line with
all the stuff we talked about with um safety and security. It doesn't necessarily answer all of our questions in regard to that or or cover all of our needs in regards to safety and security, but it is a a piece that um um is money
well spent. We believe um allowing administration to access um camera footage when needed. Guess I'll summarize that. So looking at this, replacing our current and adding six additional Y
>> cameras, correct >> to fill some gaps. >> Yep. >> Don't question that derailing with this quote. I mean, is there really any other local service providers
other than Garden Valley? >> Not that I'm aware of. >> Yeah, that was my Yeah. Okay. >> No, no, I see what you're saying. No, it just Yeah, >> we we had looked one time about going more globally with this as well, but chose to stay >> right here.
>> And again, that's that's all I wanted to confirm is that's the reason why there's one big >> Derek, I don't know, did you have some conversation with Steve? Anything you want to add to that? There is one company called S Enterprise out of Thief River. Um, but it's not always
comparable as far as quality stuff. You can get the Vitec stuff any any of us can um which is a good product. One addition to make on this is the um
let's see what is it. This expands our capability in the event that we need to move into um a different building. If we were to get a building bond passed in the future, what have you. Um, this
would allow us to add any and all cameras that would be a part of that building project as well. >> So, the system is expandable. >> It is. And this would I mean it's just plug and play after after this is installed. >> Yeah.
>> Um, so is this with garden? Is this a a one time or do we have like a monthly like service fee for them that we like do they operate our camera system anyway? I know it is service. >> They just service it when we need it. >> Yeah. When needed. Yeah.
>> So there's not like a monthly service subscription that you like if you're going to do a whatever ring camera at home, you have to pay a monthly fee to have their service. >> And obviously they have familiarity with our system. >> Yeah. And um I think it makes sense to stay with them. Yeah.
>> Yeah. Okay. I mean, based upon what I see here, I mean, I'm happy to make a motion to approve. Second. >> Okay, I have a motion and a second. Is there any further discussion?
>> Hearing none. All those in favor signify by saying I. >> I. All oppose. Same sign. Motion carries. All right. 10.3 Notice of filing dates for 2020 section 2026 election of school board directors.
Manny, do you have anything on there? >> Well, there's three of you that are up for reelection. So, we have to post I have to do this right now to be able to have it on the election in November. >> Okay. >> And it needs approval by you guys.
>> So, what are we >> You're approving that >> you three are going >> that the dates of when >> the dates of when the filing dates are. Yes. >> Yeah. And then it's up to us and or any other interested party to file during those dates. Yes.
>> And what is that process? >> It's always document. >> Well, I know, but I want you to spoon feed me. >> You bring your $2 in bring it to Matt. >> No, no, no, no. I want the spark. >> I want the the newspaper to know the
sassiness of the >> Seriously, I'm calling HR. What are the dates of filing? >> Good question. >> July 28th, isn't it? >> Yeah. July. It has to be by July 28th. >> Yeah. But who's up for election?
>> One, two, >> three. >> Salty group. It is >> kind of all over the small group. They're hoping that we don't Okay. So, we need a motion and a second uh to
>> say that those are the correct dates. >> I will make that motion. >> All right. >> Second. >> All right. We have a motion in a second. Is there any further discussion? Hearing none, we will do a roll call vote. Dora Dupon, >> yes. >> Dr. Catch, >> yes.
>> Christen, >> yes. >> Dr. Munter, >> yes. >> Dr. Nelson, >> yes. >> Dr. Gosler. Yes, there's a lot of >> This is just the dates, right? >> Here, I'll cover >> I got two.
>> And in fact, it was on the chair. Do we need do we need a motion to accept Dean's $15 check? >> All right. 11.0 reports. Uh we kind of we had a transportation committee report. We had a um personnel committee report. We had a finance committee
report basically. Um did anybody else meet that wants to share? >> I think on personnel we kind of covered it right that we touched on. >> Yeah. you know, I I would just say, you know, I appreciate the uh
>> the patience uh with respect to the two decisions that we made regarding personnel. Um you know, again, I'm sure timing probably didn't look fantastic from both scenarios, but it was just again crossing your tees, dotting our eyes. Um and appreciate the patience and giving us that extra little bit of time
to to confirm and make that decision. >> Absolutely. >> All right. Any other additional comments? Yeah, I have one. >> Um, next week we're supposed to have our LTFM and transportation. Are we not having them going?
>> Um, LTFM to be determined. >> Okay. >> We're going to have to have an LTFM plan by the end of July, right? So, we may >> wait till then. >> Transportation, which we just have. >> Yeah, I don't see the need for that one.
>> We could probably dissolve that. There you go. Well, >> all right. >> Next meeting, uh, next regular meeting July 20th, 6 p.m. right back here.
>> Um, probably need a meeting, special meeting July 1st. >> Approve Derek's stuff to act as Iowa and all that. said to me >> and we got all the bank accounts. So, we probably need a special board meeting
>> directory that morning >> here. Dean, >> we should do it in the 30th. So, Todd has to come again. >> I'll be there. >> The other day we had a 6:45 a.m. and a 6:00 p.m. meeting. >> It's not so bad.
No, I know >> for the first at 7 a.m. >> 6:30, whatever. 7 >> approved July >> Wednesday. >> How do we feel? Um,
>> I can't do 7 a.m. I have uh I have sports performance patients that go from 6:40 to 8. I could do 8, but I can't do 7. Or we could do
the 30th, in which case I still couldn't do it till 8. So, or you can do it without me. >> We just need a quorum. I'll be available on the 30th anytime. >> I should be here 30th or the first.
>> Either just if I don't know that I need to be here either, but the first I'll be here the 30th I have to finish up stuff. First either >> first of
all >> I could make it at 8 if you guys want to go at seven. You just need four of you. >> Seven should probably >> be here too and just come here before. >> Yeah, we just Okay. I have to
>> where >> I have to put Dean's daughter >> or not the superintendent. >> Yeah, let's meet the superintendent. >> Okay. >> Okay. So, special meeting on the 1st at 7 a.m.
>> Regular meeting on the 20th at 6:00 p.m. >> Looking for motion to make a motion. >> We should just take a moment. Thank Todd for all his hard work here and uh and wish him well at his next adventure. And thank you. Once you slim that, it's just going to be
>> getting pretty lax. Yeah. I know. You think about it though, it's like >> in just four years, I mean, it's over 50 of these types of board meetings that we've had. So, it it adds up pretty quick. We do all regular ones and then the monthly special ones. So, obviously,
>> you did not answer that. >> Obviously, sick of us yet? >> No. >> Well, I was just going to ask I know next month I know for me Mondays become a pickle because my kids do have swimming lessons. I'm not asking move time, but if if we did look like we had
a busy schedule, if we could push it to seven, but it's not critical. But I'm not going to drag out this meeting. We can talk about that later. >> Just I know I got a lot of this last month with our special meetings and all that.
>> Last month was a lot. I missed over half having half the kids skating which petty I hear about it. >> We can talk about that. >> We have a motion. We don't have a second. >> I'll second.
>> We are adjourned at 7:43. That took two extra minutes. >> You too. >> I know. >> Yeah. >> I'm the one that gets blamed for >> because it takes too long. Sometimes they have little prop bets on how long it's going to take a
>> meeting first derail it to come in. Yeah. >> You have