call this board meeting order 6:30 pm Dr Roach we do the roll call please yes Mr an Faron here Mr Fugi yes Miss franois here Mr
Schmidt Mr Kovac here and M Davenport is not here and chairwoman Ford please stand for the Pledge of Allegiance pledge allegiance to the flag the United States of
America to The Republic which it stands one nation under God indivisible Liberty justice for all in accordance with the provisions of
chapter 231 New Jersey public laws of 1975 the open public meetings act adequate notice of this meeting has been provided by giving of notice to the corer news posting the agenda in the public Lobby of this building 48 hours
prior to this meeting delivery of this notice to the Franklin Township Clerk at least 48 hours prior to this meeting and mailing notice to those persons properly requesting to be mailed notification of meetings at least 48 hours prior to this
meeting is there a motion to open the meeting for public comments motion to open there a second all in favor I hi any oppose seeing no one here from the public is your motion to close the meeting the
public comments move second second favor I any oppose motions Carri you all received the copy of the
minutes any questions any revisions in that case is there a motion to accept the minutes pass is motion to approve accept is there a second I second
second all in favor I oppose minutes are approved and with that we have the executive summary executive director special
project manager Joseph Dani thank you chairman okay our our legal work included uh public bids the Western Canal um Pump Station rebuild uh meetings resolutions bankruptcies and general legal
support the high Bay garage uh continues to haunt us with the Delaware Ron Canal commission um however it is moving uh slowly forward um the last month there's been some
slowness due to illnesses on our team and their team uh the two easement models uh were put on a table for consideration to surrender uh portion of development rights uh to the drcc the Somerset Street Pump Station
rehab project uh there was a small delay to the severe cold weather temperatures uh the new channel grinder was installed and the concrete slabs uh were poured in are completed the Brookline Avenue
rehabilitation sister portion of that project significant work has been completed the lining gring cleaning the manhole to manhole cured and place pipe aligning uh 19% complete I was out there today and it seems to be going uh
forward smoothly and as expected regarding those two projects and the um American uh recovery uh plan grants uh we did submit uh we did submit invoices for the
planning and design uh in January and in February we uh intend to be submitting uh the building cost invoices to the county and the township and as money comes in on that I will report that as well so far out of Somerset County 3
milon $3 million Grant we've submitted 80 uh 825,000 approximately and um the Township's uh Grant we haven't submitted anything as of yet the Weston Canal Road uh Pump
Station rebuild and moving uh project is going forward a meeting was held on February 10th I'm sorry uh a meeting will be held on February 10th pre- application meeting was held on Fe February uh January
30th uh and the access license request uh for us to um Traverse a a small strip of land owned by the D that was submitted to their legal department for legal review we are being told that
that legal review could take up uh to between now and the no the end of November which is a bit obsurd uh I will contact the EP to see if I can't speed that up but basically we're in a complete holding
pattern until we get that approved or pscg is successful in getting them to sell it to them Joe can I ask a question on the grand dates uh uh so isn't there a
deadline to uh expend all those funds uh um you talking about the the art money yeah I think they have to be spent by certain certain date right there is and those projects are active right now that it'll be
spent it's actually I think the uh deadline is to encumber them for the project but we're going to be spending them uh quickly all those inv make sure want to send any money back yeah so
just know the art money is focused on those other two prod projects the Somerset Street Pump Station and a Brookland project and that project's going already there's no art money uh focused at the Western Canal Pump Station uh do you have any other
questions commissioner councilman no and that's good okay before you continue can I just ask everyone to mute their mics because there's some kind of static thank you okay thank you
Commerce Street uh Drive Pump Station that's right across street from our office uh shop drings are being reviewed uh right now and I will report uh continued uh long Leons for materials have been reported and uh are expected
other than that the project is moving forward uh nothing more to remark Shirley Avenue Pump Station rehab we do have progress on this uh the survey was complete and the description of the meets and Bounds was completed
and I have since provided that to uh the authorities attorney the attorney will produce and offer settlement documents to the landowner hopefully uh in the next month under General
engineering the um uh for New Brunswick the second flow meter uh and study was in installed on January 24th for the Harrison towers and that's because they got a new water meter that we asked them
for and we will begin finalizing the flow meter installation at the New Brunswick intercept uh in the very near future I will also note um I stand by just one one moment please
okay under our operations we did have snow in the last month and we did have a snow event and the snow removal requirements that went by smoothly we did install two new uh Channel grinders at the Rodney Avenue Pump Station that uh that installation was done by our
very skilled staff uh we did have extremely cold weather events in last month and um the operation staff did preemptive and uh proactive um steps uh in consideration of the cold
temps that involve the sub pumps and the uh and the pits and the CLE different types of cleaning uh maintenance and uh in our two-year um Township wide gravity sewer
flushing program uh they completed approximately 22,000 ft of gravity sewer flushing along with ,400 feet of CC CV inspections uh I also most importantly than anything else to report tonight
there's been zero accidents and we've had zero new connections for the month and chairwoman if with your permission if there's no uh no other um questions I'd like to ask um Dr
Roach to give us a very quick um summary of her project uh that involves the uh Finance platform upgrade uh to edins yes sure very briefly we are at the tail end of the phase one which is
the finance uh piece of the project in the migration we are now wrapping up the escro uh platform as well as the grants which is wonderful because now we're actually working with those grants that we have and um and we are now looking to
start the impact with a phase two which will be a IL billing we are holding on that for now because they're going through their busy phase but we're looking to uh begin the training and I believe May and we want to do it in a timing so that we start the billing
utility whole uh beginning of that with the start of our fiscal year which just kind of makes sense administratively otherwise we're in between two fiscal years so that's where it looks like we're going with that at this point but we're making very good
progress thank you Dr roach if there's no questions I would like to ask Dr Roach just to comment real quick on one more item that's the benefit resources compliance yearend non-discrimination testing okay um the benefit resources uh
non-discrimination testing is based on our dependent care and Health Care flexible spending accounts each year they ask us to go through an audit with them and we have successfully passed that they look for um participation they also look for highly compensated employees very similar to what we do
with the audit uh in our regular year but we did get a successful passing on that okay thank you chair with your permission I'll go on to the executive director's report yes thank you
ma'am okay um for the month ending in j on January 31st 20125 we received in checks that were deposited in the Bank of 2 million $89,300 43 which is about average for the
month and in penalties generated for January were $1,332 186 which is considered a low amount under expenses as of December 31st 2024 expenditures for the month were $
57,4 39 80 year-to-date expenditures totals 6,813 38334 we have spent 4.27% of our budget and we are um 58%
through our C fiscal calendar year so we're we're looking pretty good in the cash position as of December 31st 2024 under uh uh in the category of unrestricted we have $81,900
4,674 30 in the category designated we have 4,543 that gives us a total Cash Net position of 20 m755 $866 for discussion items uh just have a
few under bonding you know all our projects going forward with very few exceptions are um are being financed through loans we call that bonding uh recently we've been advised by our new Bond Council and I emphasize
new because we've had a bond Council for many years that was switched a couple years ago that we've been missing a required step uh and that step is for us to submit an application first to the local Finance
board I've I've submitted recently an inquiry why well one inquiry are you sure this needs to be done and two why haven't we been doing that in the past uh hopefully I'll get some answers uh I don't know if
I ever will get an answer but um you know it's a legitimate question uh to ask but in fact uh for the Marcy Street long-term financing um the permanent loan uh we are submitting to the local
Finance board and that is in fact one of the resolutions tonight that you are going to vote on to approve me submitting to the local Finance board under land acquisition as I already reported PNG the access license is in
Pro progress and make take up through November and the Shirley Avenue agreement to purchase uh um the easement the survey has been completed description meets and balance completed and now the attorney will um be uh
producing a an offer settlement documents to the landowner um under Franklin municipality um Harrison Towers water meter was replaced which now will institute or initiate a second flow meter flow
study um of Harrison Tower so we get a before and after correlation of uh water usage to sewer flow uh under Staffing and uh strength and discussions I will note that our bookkeeper has recently submitted a
resignation her last day is this Friday uh will be advertising that position again and uh a part-time member um one of our uh past staff members who retired uh we did offer him a part-time
position to come back um that's still in progress um hopefully that happens um Somerset Grant Somerset County and Franklin T Municipal grants as I said um the planning and design
invoices were submitted in January and the construction invoices will begin in February AR uh to be submitted to them all projects are moving forward as expected with the um even within the
expectations uh I'll just note that a high Bay garage is still moving creeping forward extremely slowly due to the Delaware R and Canal commission uh standard resolutions are unremarkable under additional uh
resolutions we have um a resolution for the removal of accounts of accounts uh 13965 another resolution to remove account 0952 4.00 and another resolution to remove
account 095255646 [Music] a resolution authorizing a release of bid bonds for Franklin Miller there's two of those resolutions for Franklin Miller uh a resolution authorizing a release of performance bond for Cedar
Grove Lane Town Homes at Franklin LLC and a resolution authorizing the authority to submit an application to the local Finance board which is a required step for the closing of the permanent financing for Street there are
no other items and I do not anticipate uh any executive session that concludes my executive director's report chair thank you very much um now for the resolutions the
approval of the resolutions will be done by consent agenda all the items listed below are considered to be of a routine nature thereby requiring one motion and one second for all items if any member wishes to remove an item from the
consent agenda please advise me at this time which resolutions need to be handled separately and they will be addressed and voted on separately resolution number one the payroll account $168,800
one982 the operating expense account $345,900 23 resolution number three the general fund $104,950 resolution number four renewal and replacement account
$66,872 resolution number five the escrow fund account $743 of50 do I have a motion to approve these resolutions
motion to approve the resolutions is there a second second all in favor I any oppose the resolutions are
approved the following resolutions will require a motion for each resolution number six resolution authorizing the execution of an agreement with business and governmental
Insurance Agency Incorporated for professional risk management consulting services for calendar year 2025 is there a motion to approve that resolution woman Ford um I I I will make that um
motion but I have a question about the uh about the resolution so shall I ask it now or wait until we have a first than a second motion um I believe commissioner why don't you
ask the question now before the vote that's fine so my question is I know what risk management is but I'm wondering can you give us an example or what is it that we're getting for $167,000 um in this
resolution Like A Brief Review of of what this contract is for I would have to point that question at Dr Roach you muted Dr Roose Joe did you want to address this or do you want me to just answer I mean
risk management is uh they manage all our liability policies all of them uh they they also manage our health insurance our disability the entire package it's the
same same exact service this firm is providing uh to the township and all their other agencies so they're getting paid to manage all of this they I mean this is
oversimplified uh description of their services I understand that's okay I would you know so they manage all those those services and accounts and that's that's their fee for it yes sir okay that's what I was
looking for thank you is there a second second all in favor I I me oppose resolution is approved resolution
number seven resolution authorizing the release of the bid Bond cash deposit posted by Franklin Miller Incorporated Miss chairwoman I have a question about this one also and I will I will make a motion to approve it but
I'm just wondering what the um what the relationship is between this one and resolution number nine they're both for Taskmaster tm1 1403 2DS ones
for uh July 20th 2022 one's for December 13 2023 is this for one Taskmaster or is this for uh two different taskmasters I believe we've had two right two purchases with um the
Taskmaster and I and with the way the resolutions are mapped out they will have charity bonds that we must return back to them but also if there's any remaining funds in their escrow for this then we return a cash back to them as well okay I was just not sure if it was
all for one piece of equipment or if it was two separate pieces of equipment but you'll begin in answered my question thank you it was for multiple purchases I think in the year of 22 and 23 than
Scott I remember going out to bid twice and they were for two different orders a second all in favor I any oppose resolution is approved resolution number eight resolution authorizing the
removal of account number 0952 4.00 from billing due to the property being capped is there a motion to approve this resolution move
second all in favor any oppos resolutions approved resolution number nine resolution authorizing the release of the bid Bond cash deposit hosted by Frankin Miller
Incorporated is there a motion to approve the resolution motion to approve all in favor I I any oppos resolution is approved resolution number 10 resolution
authorized in the release of the performance bond cash deposit and any all remaining cash deposit posted by Ceda Grove Lane Town Homes at Frankton LLC for project number 2015- 31-
Rees is there a motion to approve that resolution move second all in favor I I any calls resolution is approved resolution number 11 resolution
authorizing the removal of account number 09 52500 billing due to the property being kept is there motion to approve the resolution so move there
second is there a second second all in favor hi hi any oppos resolution is approved resolution number 12 resolution of the township of
Franklin sewage Authority authorizing the submission of an application to the local Finance board pursuant to njsa 4A col 5 A-6 and njsa 58 col 11 b-9 a related to
long-term Bond financing of the Marcy Street sanitary sewer Rehabilitation project is there a motion to to approve that resolution motion your a
second second all in favor I I I any oppos resolution is approved um I I understand that the executive director
you you didn't believe that there is a reason to enter into executive session woman if I may interrupt we have two more resolutions uh there was a update to the working agenda
okay I need a second thank you do you you have it do you want me to read it or do you want Joe to read it we both have them you you're muted chairwoman I would ask you to read it because I don't believe I have that okay
there's a resolution number 13 and it's a resolution authorizing the removal of account number 13965 00 from billing due to the property being capped motion to approv second
second all in favor I I any oppos resolution is approved okay Dr Ro yeah and then there's resolution number 14 and it's the resolution authorizing the renewal of an agreement with Valiant
video productions they do all of our recordings uh and editing after our board meetings is there a motion to approve the resolution so moved is there a second how much how much is that for $120 per
video file it say thank you with that anyone second I hear a motion to approve it made a motion to approve is there a
second there a second second all in favor I I resolution is approved I believe that's that's the end of the resolutions Dr Roach correct
thank you thank you um is there a motion to open executive session I I don't I don't see a need for executive session unless you I don't have anything other chairwoman thank you in that case um is
there a motion to adjourn no move hi POS good night everyone and congratulations every everybody who took o tonight good
night night good night [Music]