##VIDEO ID:tXgsSpWDJLw## [Music] good evening everyone calling this meeting to order at 6:32 PM uh Dr Roach will you please do the roll call yes Mr and baron will not be joining us this evening Mr Fugi yes I'm here miss franois here Mr Schmidt will Mr Schmidt okay Mr Kovac I'm present Miss Davenport I see you but you're muted so I'll put you in and chairwoman Ford here okay okay everyone stand for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America of United States of America and to the Republic for it stands one nation god with liberty and justice for all okay uh give me one second please drop something in accordance with provisions of chapter 231 New Jersey public laws of 1975 the open public meetings act adequate notice of this meeting has been provided by giving notice to the Korea News Post the agenda in the public Lobby of this building 48 hours prior to this meeting delivery of this notice to the Franklin Township Clerk at least 48 hours prior to this meeting and mailing notice to those persons properly requesting to be mailed notification of meetings at least 48 hours prior to this meeting is there a motion to open the meeting for public comments so move Francois second second is that Mr KC second that was me second it Robert PA in favor I I any oppose motions move seeing no one here from the public is there a motion to close the meeting for public comments I move to close meeting second all in favor I I any oppose motions move I trust that you all have received a copy of the minutes um with regard to the working session board meeting December 3rd of 2024 is there a motion to accept the minutes as is motion to approve franois is there a second second all in favor I have one comment uh to make under uh the where it says executive director's summary it notes that uh Scott Nero for the operations report and I don't believe he was at that meeting I'll I'll check that yeah that may be uh um I read his report uh the operation you did you did Joe you you read his report but Scott wasn't there thank you for that clarification with that said are there any other changes to the minuts okay in that case are you ready to vote is there motion to approve minutes as is with that exception is there a second second second all in favor I any oppose okay the motion is carried with regard to the uh minutes for the executive close session board meeting November 6 2024 are there any changes to those minutes in that case is there a motion to accept the minutes as is is there a motion to accept the minutes as is somebody needs to make a motion I move to accept the minutes is there a second a second okay all in [Music] favor any oppose and the motion is carried I just need one minute please I'm sorry okay let's move on um the executive summary thank you chairwoman all of our projects are are going forward uh and are in the green uh on time or ahead of schedule and within or below budget that includes our finance program um platform migration the high Bay garage the Somerset Street Pump Station the Brookline Avenue sewer Rehabilitation uh Wesson Canal Pump Station uh rebuild uh the Commerce Drive Pump Station Rehabilitation and the Shirley Avenue just a few uh quick notes on each of them um on some of them the high Bay garage is in somewhat of a a delay and will continue to be through D but the Project's completed and this is just administrative uh at um adding to the eight active projects I have a sub project called the ARP Brookline grants and that's the $3 million from the somerson county and two two and a half million from uh Franklin Township and I've added that on as a project because now we're um going to be submitting these Grant reimbursements to them and tracking them on the report uh Wesson canal um the Western Canal Pump Station uh is still moving forward but as you know we're we're asking for an access permit versus psng asking to buy the land Commerce Street uh is uh going by without anything to really remark Shirley Avenue as you recall the board a couple of months ago gave me and the attorney authority to negotiate uh to buy in the extra land we need from the owner we were were're successful in that purchase and um currently um the engineer is uh conducting a survey of the land so we could put the meets and Bounds in our um settlement paperwor General engineering uh is going by smoothly uh including the water meter that was installed at the Harrison towers and a second flow study uh being conducted our operations everything is being maintained uh and repaired as normal and no accidents for the past month um if unless there's questions to anything I'm going to move on to the executive director's report for the month of December we received $239,800 1888 $855 we do have an open balance to do of non-metered billing of $781,000 42833 expenses for the uh for the month as of November 30th expenditures were for the month $2,478 82 and year uh fiscal year to date is 6,359 4354 we are 58.1% through our budget and we are 50% through the calendar year fiscal calendar C our cash uh net position as of November 30th is unrestricted 1,894 46423 under restricted we have 13,776 19994 under designated we have 4,627 73550 giving us a total net cash position of 20, 298,000 on January 11 that's this Friday at the stage house at 1M with um that will follow a pump station tour uh to begin at 11: a.m. here at the sewage Authority land acquisition psng still moving forward with d and Shirley Avenue we have uh we have settled and we're doing a uh land survey volunteer firefighter policies in progress being written by our attorney hopefully we'll have that to present to the Personnel committee by next month tonight um we are voting on our new amendments to the rules rates and regulations these amendments were presented in um no um November and discussed in November and they were presented in December and discussed in December and tonight um I hope we successfully vote on them all projects um are now in the green on schedule and within budget s uh summary of our standard uh resolutions tonight we have payroll operating general fund renewal replacement and escro we do not have any North track resolutions the additional resolutions um are uh amending the rules rates and regulations resolution authorizing the blanket purchase orders um resolution authorizing the release of performance response and there's two of those uh resolutions another resolution for executing the HVAC agreement service a resolution that uh is for the renewal of the short and long long-term disability resolution approving open credit card accounts for certain Personnel resolution authorizing the renewal of support for Harris systems Service uh software a resolution for renewing uh the cleaning service here at the building and the last resolution is authorizing the Bank of New York melon to invest our cash balances in a m money market account um that being said uh chairwoman that completes my report thank you now for committee reports negotiations and Personnel committee I don't think there's anything to report chairman okay Municipal liaison is there anything to report nothing new to report construction committee anything to report Mr farooqi yes I did visit all three pumping stations by my own but um on 11th Friday I will try to visit one more time and uh um I'm glad everything is going smoothly and nothing wrong with the projects we are ahead of the project construction that all about me thank you uh Safety Committee as I understand there were no issues is it correct that is correct okay let's move on to the resolutions the approval of the resolutions will be done by consent agenda all the items listed below are considered to be of a routine nature thereby requiring one motion and one second for all items if any member wishes to remove an item from the consent agenda please advise me at this time which resolutions need to be handled separately and they will be addressed and voted on separately resolution number one payroll account $188,900 965661-01 is there a motion to approve that resol the consent to J there's a okay was there a second I second all in favor I I any oppose I have a question um sorry I have a question about what is renewal and replacement what what you are replacing what are you renewal that's just a a legacy name that they called that it's really a uh a bank account and we have uh almost a dozen bank accounts and they're given various names uh by the Bank of New York it's a little bit more it's a little bit more than that but um a renewal replacement uh for example we would take we have a renewal replacement account with Bank of New York and one with TD Bank and uh it's all managed by the Bank of New York for example they give us instructions when to transfer money in between all those accounts but uh typically um uh we would take money from Runo replacement of Bank of New York send it to TD bank and pay some of our uh expenses out of there if we're renewing or fixing or replacing uh different things or upgrading for that matter yo can we discuss uh uh later on 10th 11th of about this issue sure and if you want uh we could actually um have our uh Dr Roach or bookkeeper and we could even get Bank of America on the line it's it's not a straightforward process if you ask me but it's not it's nothing we're going to be able to change okay good enough right thank you you're you're welcome thanks uh and now for the additional resolutions there's a motion for each one resolution number six resolution amending revising and supplementing the Franklin Township sewage authorities rates rules and regulations is there a motion to approve that resolution I make a motion to approve resolution number sixk you is there a second I second all in favor I I any oppos the motion is carried resolution excuse me the resolution is approved resolution number seven resolution authorizing blanket purchase orders for certain vendors through the Edmunds mcsj Finance system for fiscal year June 1st 2024 through May 31st 2025 is there a motion to approve this resolution I move to approve sir second uh how much is the amount you're putting in the blanket purchase order I have to refer to Dr Roach Dr Ro we are talking about blanket purchase order how much money you are putting on the blanket purchase order yes $3,500 [Music] maximum yeah we we um we do like what the township does is when you have because every purchase needs a voucher purchase order signature and all that but they're they are repetitive and customary expenses we go through like our electric bill our water bill or gas you know all these bills that uh come in every month so instead of creating a new purchase order for every single one of them for every time we call uh we do what's called a blanket purchase order I I know I I know I know Mr Joe what is blanket purchase order okay uh you mentioned that you are put uh there a contractor vendor you uh you already mentioned and that uh pchas order for that vendor who is the vendor who is the contractor they are actually they're actually listed on the uh on the full requisition we had one last month and we've added three more I believe this month as we work through the edmin system we're finding some of our vendors are submitting five and six uh invoices per month so we have a cap on those each month that we have to uh that we are able to [Music] use okay thank you you're welcome uh commissioner did you want to see the list of vendors that are included with yeah that that we I really appreciate if I can see that one thank sure Dr Raj you could send that to him please I sure will I'll send you both of them because we've had two since we started the admin system excellent thank you you're very welcome I don't believe we had a vote on number seven okay is there a motion to approve that resolution I think I move to approve I and I second it all in favor I I any oppose [Music] resolution is approved resolution number eight I'm sorry commissioner franois resolution number eight resolution authorizing the release of the performance bond and any remaining cash deposit deposited by dp3 New Jersey 12 Belmont LLC for project number 2022 2-2a is there a motion to approve this [Music] resolution wish to approve is there a second okay second it all in favor I I any oppos resolution is approved resolution number nine resolution memorializing the authorizing excuse me the execution of an agback service and repair maintenance agreement with weather vain Service Incorporated is there a motion to approve this resolution I move to approve approve is there a second second all in favor I I I any oppos resolutions approved resolution number 10 resolution authorizing the renewal of short-term and long-term disability benefit plans with Guardian Life Insurance Company of America is there a motion to approve that resolution motion to approve second second okay all in favor I I any oppose the resolution is approved resolution number 11 resolution authorizing the release of the performance bond a remaining cash deposit posted by Millan excuse me Millan Builders LLC for project account number 223-10 is there a motion to approve the resolution I move to approve the resolution there second I second all in favor I I any oppose resolution is approved resolution number 12 sorry resolution approving open credit card accounts for use by certain Personnel is there a motion to approve this resolution I move to approve the resolution is there a second I second I just don't see it on my document are you don't okay okay I believe there was a revised agenda okay okay all in favor I I I any oppos resolution is approved resolution number 13 resolution authorizing the renewal of software support maintenance agreement with Harris local government is there a motion to approve that resolution motion to approve is there a second second all in favor I I any oppos resolution is approved resolution number 14 resolution authorizing the renewal of cleaning services agreement with sparkle Edge Cleaning Service Incorporated is there a motion to approve that resolution I move to approve to approve is there a second the approver the second all in favor I I any oppose resolution is approved resolution number 15 resolution authorizing the Bank of New York melon to invest cash balances in a money market mutual fund is there a motion to approve this resolution time mod second second all in favor right I the resolution is approved that's the end of the resolutions um is there a need to go into executive session no ma'am not for me uh Madam chairman either thank you thank you okay with that is there a motion to adjourn the meeting motion to adjourn second meeting adjourn [Music]