sweet okay let me uh okay we are recording it is now 5:34 and we have I'm going to say we have have a quorum cuz we have three members cuz there's only five of us and
uh did you get the minutes from last month yes if you got a copy they in my car I didn't bring them in yeah you you get one rushing to the door if I can get this stuff out of the way works better yeah we'll
uh we go since there only the three of us I think we do have a let's put it that way because we're only five of us in to three out of five is majority um so if it if it's anything
other than that you'll be hearing from me but what I would like to do is to approve the meance as you scan them or take a look at them and uh and can jump in
now I got yeah I'm trying to I am trying to get my computer organized too because I save these files and I don't I go to try and find them oh gosh and me and oh
no that's never good yeah I hate that but this okay so yeah I went through all of this line by line and uh out you know I can see what
was going on yeah and that's good that to me cleared up a lot of stuff I'm a numbers guy yeah I I'm glad I'm glad it makesense and uh I just you know it makes sense to me I can see where the variations were easily figured and then
I say so and I knew you guys is kind of basically in the darkness to what you got be right well we're supposed to it's supposed to be but I figured I could and then when I saw the second one I quickly did the math and my head
and I said okay yeah I think we're we're we're going to be okay now I think I think we've I think we understand in the you know I think the ne the negotiations went as they should have yes oh yeah and I just but what when you've got the parameters and you got to stay with it
but just the way it came in first I looked at it and says wow that's that's not right and then it says okay but then when the second came in it flipped yeah that really blew my mind I a
little that's I'll approve these menes St [Music] okay okay since we isab call Isabelle call in no nope haven't heard anything from her course I've been on Seck most
of the time and actually today's my first full day of being an action I made it till yesterday noon time and had the call it Qui what what's going around flu what is it Fu flu
RSV measles um co co um I think that's said pretty much RSP is respiratory respiratory um anyway ventilation dis yeah it's inflation of it's like a almost a
version of the recommending old get inoculation right right right and so you guys recommend that yeah I've had my flu shot but I wait till later because I want it to Peak Christmas and January and so I don't get it until December
usually and then the same thing with the other okay so um the only pressing matter that we have is we've got to approve going forward with the Fe
schedules that they have yeah and I'll I'll have that all my upate turn it over to Jackie and go from there is that is that okay yep okay so you all have update I'll try to keep it short of I know Andy is um very tired from traveling all day today um the runway
reconstruction project um the items in blue are the updated items um we're waiting on that 18b aeronautical survey that project has been approved by the FAA so what will happen now is um all of the data submitted by the uh Blue Sky
the consultant will um be published and um you know up available on fa's Central database once they you know once they update um storm water pollution prevention plan um chair would and I
have a meeting scheduled for tomorrow morning to get the um storm water pollution prevention plan uploaded to the well it's uploaded already but really just signed and submitted officially to um the Environmental Protection Agency so that should uh
presumably happen tomorrow I did talk to the city engineer land Wastewater and they have a consulting company that does all the work perfect I'm going to see that can be tagged on for them to do here too that would be
that would be advis that would be that would be advisable um you know and we can go over when yeah we can go over that all the requirements of it um at another time I can up you know maybe uh next meeting or another another in the future we don't have as much to go over um I can I can
um I just want to tell you that I did talk to him that's good that's good I I would I would certainly if that's an option I would certainly advise that and I told him as such um so no actions from from the commission on the runway project right
now um so we're just you know get that uploaded and hopefully approved usually it's at least 60 days uh excuse me the acronym AIP stands for what airport Improvement program
okay yes and that's the grant funding um source that most of the Capital Improvements um that the airport gets um come from that funding program um so moving on to the airport Master Plan update so so at this time
all master plan chapters um have been reviewed by the commission by um FAA by m commented they're considered um final so I'll pull together a final master plan document uh the Airport layout plan
um has been signed by all parties um which is great news um fa issued their approval letter on the 28th of February so um following this meeting you know within the next week or so after we get through through you know kind of this big push of the submissions that are due
I'll um I'll make sure that everybody has or that Jim gets a copy and you know Isabelle gets a copy um of of that and then we can actually close that project out so that's all done um I know everyone worked really hard here um you know going over the chapters and and contributing so you know thank you all
for you know your time your efforts I know um it can be a little bit of a combersome process so so thank you for um for all your contributions throughout um so if no questions on the master plan I can move on um to the next
page uh the wildlife Hazard site visit um if you recall from previous meetings we're just waiting for the springtime for the subc consultant to come out and actually do the the survey which will take place over a period of two days so stay tuned Jim I'll be probably in touch
with you over the next you know maybe several weeks to talk about the timing of that okay um and then the big item for tonight is the environment mental assessment instruction analysis so last month's meeting um we went over in
pretty good detail um the scope of work for the project the purpose of the project um and ultimately um you know got approval of the commission to move forward with that scope of work um and to move into what's called The
Independent fee estimating portion of that project so what happens is because um um the airport selects your engineering consultant based on qualifications FAA wants um to see all
contracts reviewed by a third party and so that's when you have an independent fee estimate that's what that is and that's the purpose of that FAA guidelines um in their advisory documents basically say when you're evaluating the reasonableness of the fee
proposal um the fees should be within 10% of one another so um you know at after the last meeting Jim and I worked together to you know to solicit well really Jim solicited the the if um from a company called
Tela um you know she's very experienced with this type of work she's worked um in Virginia for for many years um and you know does this similar type of work and so she basically and what what you see um the attachment here is Gail's
ultimate final fee but what what she receives a blank copy of this spreadsheet and you can see that um the way it works is effectively the scope of work all of those items that the airport commission approved as far as part of the project get assigned an hour what
get assigned a number of hours how long is that you know presumed to take and what staff member is going to be completing that so Gail will um complete independently of the third party our fee estimate the independent estimator does
the same thing on end um both of them get sent to Jim Jim um looks at both of them and basically makes a determination are they within the the recommended 10% or not and if they're not then a negotiation has to take place so um the
First Independent fee estimate and Gail's fee were were forwarded on um February 28th so last Friday and Gail's fee came in outside of that standard variance um so we actually had a call
with Jim um myself Matt Karen from my office and then Susan Winslow um of Tel Vota who did the the estimate to talk about the differences in the project and where um you know really where um the discrepancies were lying and so we had
that call and ultimately the two things uh sorry the three things that were determined um by the fee estimator were um there's there were some revisions made for agency coordination these projects can tend to require a lot of um
rounds of review maybe in comparison to what she's used to um since some of the hours were were assigned to um the staff level that wasn't really appropriate for that task and then the biggest thing was she made an assumption
when she was um doing the estimate that the um overall effort would be more in alignment with what's called a categorical exclusion project which is a kind of a simplified a bridge document where this is a full environmental
assessment um with all the components that are required under FAA regulations so anyway um Susan went back to the drawing board we went back to the drawing board um you know resubmitted fees and ultimately we ended at um the
independent fee estimate came in at $245,500 and then Gail's final numbers which you see in front of you here after another revision um came in at 22400 so you know we're we're far below
the fee estimator but we're also within that 10% range that is considered fair and reasonable under the FAA guidance um so what I'm hoping for today is to have
the commission uh vote to accept um G sales fee of $221,400 for the overall project and also um approve um processing of the Grant application ultimately I know that mayor Nicholson will really have to
approve the funding um so the total so Gail's total fee is one component of the project you can see um in the last several bullets there the breakdown of Gail's fee will be part of the project um there's $4,000 is telas fee for
conducting that independent estimate that they did and then I also am including um or recommending that we include $1,500 for sponsor Administration fees and those are basically fees that may be incurred by the airport throughout the project there
are um two to three public meetings that need to take place as part of the environmental assessment project um and you have to Post newspaper ads and those can be costly so I've I've put in you know $1,500 kind of assuming I I try to
overestimate that way you don't get stuck in a situation where um you have this High fee for an ad and then you don't have enough money within the grant to cover it so I don't want to see you end up in that situation so what does that money come is that prob the 221
it'll be part of um it'll be part of the overall Grant the 226 900 so that includes two the the total Grant 226 900 includes the 221 400 for Gail the 4,000 for Tela and then the, 1500 for those
you know presumably Those ads that maybe needed um so so ultimately the FAA share of this project it'll be 95% um it'll be [Music] 25,550 uh the mass do share uh
5672 and same thing for the city share so again ultimately I know that um I know that mayor Nicholson really has to you know be the proving Authority on on that city funding but um you know really important I think to have the
commission's blessing and get that formal vote from all of you tonight and make sure that we're answering any questions that you might have about it I'll make a motion that we accept it okay second
do I have question sure okay we're going to use a King's English here absolutely no acronyms please yes all right yep or anything resembling that you got it you can have a separate sheet I know
I TR I went through I think I got them all this time and put it in parenthesis so we're spending $221,000 26 Excuse me $226,000 yes and I see that
um the city's going to spend a small portion of that do but using The King's English what is this $221,000 going to purchase so this is for the environmental assessment project and it's within um in accordance with
the requirements of its it's fa order 1051 F which is basically the order that states any project that takes place on um a federally obligated airport has to go through an environmental review
process okay so tell me uh what is this environmental review going to Encompass and who's going to do what sure yeah when will that take place and what are some of the um what what are aspects of this
study that are going to be performed for $221,000 sure so these are all included and I know we went over the scope of work last time um so you'll see and I'll just give a a broad brush overview again so if you take the Fe spr sheet um it
includes I have here a feed spreadsheet yes I see it yep so the orange in the front and if you actually go into um each you know the the summaries on the front and then if you go into each task um you know each of the pages so you have your obstruction analysis and
that's what it includes analysis of um you know analysis of your approach surfaces to see analysis analysis obstruction data yep so you have preparation of drawings M and and just
so you know this is all every task in here is verbatim in the scope of work that was identification of obstructions uh coordination if necessary with the historical commission if it turns out to be of any use yep and
so just just to just to reiterate um these are all tasks verbatim that are from the scope of work that was already approved by the commission at the last meeting so we went over all those tasks last time and got an approval on those before we even put a fee to anything we
got the commission's approval so there's nothing that the commission has not this study once it's completed what will it lead to so the study what you will have is you will have um hopefully what is called a finding of no significant impact and that will tell you that the
FAA finds that there will be no significant environmental impacts to the projects that the airport is proposing to undertake and so just as a reminder of what the projects are that are included is the tree clearing and your approaches if any of that stuff is
needed and then the fencing um the full perimeter fencing around the airport so ultimately at the end of the project you have that rubber stamp from the FAA that says yes these will have no significant environmental impacts and it gives you um the justification that these projects
are eligible for federal funding the kind of cool thing about the fencing project right now is um Mass do is actually contributing local shares to um Wildlife exclusion fencing um so I know
that the process can seem cumbersome with these studies but what ends up happening is you have so the separate project the wild B hazard assessment will tell you whether full perimeter fencing is Justified it it typically is I there did you say math
you what did she say you said something Mass ma Massachusetts Department of Transportation Aon did you use an abbreviated did you use Mass t or something no Mass D Mass D yes sorry that was that one's so common
that I didn't even realize I was using an acronym so the Massachusetts Department of Transportation Aeronautics division will contribute the local share to fencing fencing projects that are justified by two things one the wildlife hazard
assessment which is you know coming up this spring and then two the environmental assessment so that's one of those projects where if that's something the airport wishes to you know to have which is it's in your master plan it's Justified you've gone over it
um and and it's a project that's been um you know approved through that process I know it's a lot of approvals and it can be pretty cumbersome to get the approvals but at the end of the day for you know a local share of you know the wildlife hazard assessment and a local
share of the environmental assessment you end up getting a justifiable you know funded perimeter fens project what group of uh human individuals is going to be performing all of these listed tasks so these tasks will be performed
by myself and also by individuals um at gil Associates have associate that's going to do all this leg work we have y we have um well we also have um subc Consultants so we have a company called newworth ecological they're an
environmental expert that will actually um take a look at all of the projects and you'll see their fees in there as well if you look on page um let see here under the environmental task it is I think it's actually the second to
last page but you'll see at the end there are um very last page Wetland delineation subc consultant so we'll have uh GZA Geo environmental is the name of the Wetland um delineation consultant that will go around and flag
all of the wetlands um that are in the proposed project areas so you'll know what the impacts could be to those wetlands and that's something that's necessary as part of the study and then new Earth ecological Consulting is the environmental assessment subc consultant so they they
will work tandem with Gail to basically assess the environmental resources so Gail will provide um the services related to you know physically writing the report and doing
um all the plans that are associated with the report um doing any sort of you know project alternative drawings that might be needed but new Earth ecological will provide services in so far as you know the qualifications needed to assess
environmental resources because they're you know a certified Wetland scientist a qualified aort wildlife biologist um and so there's going to be a written report yes oh yeah produc and what what what's your expectation as to how long or how
many pages this written report oh goodness um H it probably it will be some sort of tone will it not it will probably be it it'll probably we try to keep them we try to keep them as short
as they can but it'll be probably oh God I don't want to make any I don't want to make any any promises or one way or the other but I would say it's somewhere around a 100 page document with appendices and attachments maybe a little bit more a little bit less it
really depends um you know it really depends on the level of you know review and different things but I would say you're looking at probably about a 100 page document yeah yeah might some of the Republicans who are now in charge of government and listening to people like
U the members of Doge might might this uh expenditure of time money and effort come under the microscope and examination and be placed u i I am an airport planner I I do not have a crystal ball I can't tell what's
happening in the future the way we're operating right now is under current regulations these these documents are that's just that was a silly question we have no I understand we have to take these steps in order to reach
another level right and so and so they all kind of pile on one another yeah in the end because the last environmental one was what 15 20 years ago it was long so it was long timeo and it didn't assess to you have to brought up to date
right and you and you have to assess the shortterm anticipated product so you have to assess what is you know currently on the schedule of improvements for your master plan for the short term um and you know that you have you know trees where exactly
they're located we're going to find that out through part of the study um you know you have trees that's a safety concern that's going to be Paramount for FAA they're going to want to see if you have trees in the approaches they're going to want to see those come down and you're going to want see that be prioritized so you really need to know
where are those trees are they on airport property they own private property where are the wetlands in relation to those trees what sort of permanent efforts will will it take to you know be allowed to remove those trees and things like that so these are all the the questions and it's and I
apologize sometimes I know it's more more questions than answers but we're trying to answer all the questions so that you know what does the airport realistically need to do what is it even going to cost to take the trees down we we can't provide you a meaningful estimate on any of that until we really
know where all these things are okay okay so what any needs a motion to vote on passage of a
funding I believe that's J use the acronyms and describe what it is specifically that we're voting on here so if you look actually on the um page four five um in red the actions requested by the commission I did put the wording so if if it's helpful to
just read off that sentence um that that's that's what we're looking for here again it's Gail commission vote to accept Gail's fee $221,400 and forward the Grant application to the amount in the amount
of 226 226 900,000 uh and this whole project to Mayor May to Mayor Nicholson for for funding of the environmental final funding correct it's the we're environmental assessment
obstruction and obstruction analysis and the costs all associated with that is there some uh title or group of letters and numbers which describe this particular environmental assessment and instruction analysis is there no it's
like one 12 we don't we don't um so I know the other projects do have that AIP report Improvement program number and you don't get assigned that number until after you have a grant so that's a grant number it's just that that group of words
yeah all right I'm I'm voting in favor thank you and second and and uh I'm going to put approved three votes this says page five five and there isn't my page five it should have been page
four or4 that's yeah that's a very silly eror right there for me sorry about that um so I hope that you know I hope that everyone you know has an understanding of the project and you know what what we really need to do what Gail's role will be in that um and I know dve did you
asked another question um uh the the timeline for the project so we anticipate that the grant will probably be awarded for this project sometime in August that's typically when they've been coming in so once the grant is
awarded it's usually a yearlong process to complete um the environmental assessment where we have to do the obstruction analysis first it may be a little bit longer than that so um
you know so we may be looking at a year and a half something like that because we need to know where the trees are before we can you know make an assessment well before we we need to know where the trees are before we can analyze them from an environmental
standpoint of you know what where are the wetlands and what impact that we will be doing the wildli stuff this year the wildlife so the wildlife um site visit is a separate project and that will happen so the wildlife it's and
it'll be a two-day site that's actually that'll be really interesting I think you'll all find it to be to be kind of fun actually and learn about the wildlife that are on the airport the the different attractants ways to minimize them things like that they're they're fun they're fun little studies to to do
with their fun projects okay um any other questions concerns anything that um I can bring back to the office questions that I have not answered nope am thank thank you all I'm satisfied with that and I've got the
the vote we needed so um our next meeting will be April 2nd here we typically go first Wednesday of the month first Wednesday of the month and
uh I will since we don't have a manager here tonight and we um we needed to get this done because FAA said that they would hold our
position until third until Friday yeah and we had to get the vote what position was that J of accepting the program and the funding because if that didn't happen by the third was actually the day
it was due do you anticipate any the third third of March was it fin dat you any resistance from the mayor uh no he knows all about it and we uh had to get this in and they said they would keep
the window open till Friday yeah so we're going to get the paperwork done and submitted and then we will go from there but like I said it's it's going to be in next year before the bill comes through yeah basically yeah cuz the project the project won't even I mean
won't even kick off until even if we got the grant say even if the airport got the Grant on August 1st it will still take probably several weeks to turn around the contract um and then you have to get your subc Consultants line up get them in the field get them
ready to go and things like that so there's there's definitely um you know there's there's definitely some 2025 and 26 was approved federally that they were going to do 95% funding for 25 and 26 so we wanted to be
sure we felt within that period to get the maximum amount of funding which is basically Cuts our bill in half yeah so that's very important yeah and and Colleen Mayu um at the FAA she's the she's a community planner um you know
assigned for Massachusetts she was very very helpful and and instrumental in getting the extension so the grant grant applications were actually due on Monday but she knew the timing of the commission meeting was not until today and she wanted to make sure that you know the commission had enough time to
you know go over the scope of work go over the fee go over everything and and have that vote so we have that we have until Friday um you know thanks to Colleen okay okay I'm going to excuse myself motion to I'll make the
motion second that yes okay what time are we there that was pretty quick yep uh let 607 that was good to see you yeah than let me know if we're going to have the same issue next month